User Guide

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ADOBE INCOPY CS2
User Guide
To import word lists into a dictionary
You can import word lists from a text file. For example, if you have added many words to a user dictionary in a
different application, you can export those words to a text file (.txt) and then import the list of words into a user
dictionary in InCopy.
1 Choose Edit > Spelling > Dictionary.
2 Choose the language from the Language menu and the dictionary from the Target menu.
3 Click Import, locate the text file containing your list of spelling exceptions, and then click Open.
To specify hyphenation and spelling preferences
By default, stand-alone InCopy documents use Proximity dictionaries to verify spelling and to hyphenate words. If
you have installed hyphenation or spelling components from a different company, you can select a different vendor
for each installed language. For example, you can use Proximity for English and Diekmann for German.
1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS).
2 For Language, specify the language for which you want to select a different vendor for hyphenation or spelling.
3 Create, add, or remove user dictionaries. (See “To create or add user dictionaries” on page 182.)
4 If you have installed a hyphenation component from a company other than Adobe, select it in the Hyphenation
menu.
5 If you have installed a spelling dictionary from a company other than Adobe, select it in the Spelling menu.
6 Select the type of double quotes you want to use from the menu.
7 Select the type of single quotes you want to use from the menu.
8 In the Compose Using menu in the Hyphenation Exceptions menu, do one of the following:
• To compose text using the hyphenation exceptions list stored in the dictionary selected, choose User Dictionary.
• To compose text using the hyphenation exceptions list stored inside the document, choose Document.
• To compose text using both lists, choose User Dictionary and Document. This is the default setting.
9 To recompose all stories when certain settings are changed, select Recompose All Stories When Modified.
Selecting this option recomposes stories when you change the Compose Using settings (see step 7), or when you use
the Edit Dictionary command to add or remove words. Recomposing all stories may take some time, depending on
the amount of text in the document.
10 Click OK.
To add words to dictionaries
For stand-alone stories (stories not linked to an InDesign layout), you can add words to the language dictionaries.
Customizing your dictionaries ensures that any unique vocabulary you use is recognized and treated correctly.
1 Choose Edit > Spelling > Dictionary.
2 In the Language menu, choose a language. Each language contains at least one dictionary.
3 In the Target menu, choose the dictionary where you want to store the word. The Target menu lets you store the
changes in an external user dictionary or in any open InCopy document.
4 In the Dictionary List menu, choose Added Words.
5 Click Hyphenate to see the word’s default hyphenation. Tildes (~) indicate possible hyphenation points.