ADOBE® INDESIGN® Help and tutorials January 2014
Contents What’s new................................................................................................................................................... 1 What’s new in InDesign CC version 9.2................................................................................................................................. 2 What’s new in InDesign CC version 9.0...............................................................................................................................
Wrapping text around objects............................................................................................................................................. 243 Arabic and Hebrew features | CC, CS6.............................................................................................................................. 249 Text Frame fitting options | CC, CS6..................................................................................................................................
Animation............................................................................................................................................................................ 532 Structuring PDFs................................................................................................................................................................ 537 Page transitions.................................................................................................................................
Trapping documents and books......................................................................................................................................... 746 Printing thumbnails and oversizeddocuments.................................................................................................................... 750 Printing graphics and fonts.................................................................................................................................................
What's New 1
What's new in InDesign CC version 9.2 January 2014 Typekit Desktop Fonts integration Hyperlinks enhancements EPUB enhancements Other enhancements For information on new features in other InDesign versions, see: What's New in InDesign CC version 9.0 (June 2013) What's New in InDesign CS6 (May, 2012) To the top Typekit Desktop Fonts integration New in InDesign As a paid Creative Cloud subscriber, you get access to Typekit library of fonts for the Web and the desktop.
Hyperlinks enhancements Enhanced in InDesign CC The major pain points around creating, editing, and managing hyperlinks have been addressed in this release of InDesign. Creating hyperlinks simplified Creating a hyperlink in InDesign is now incredibly simple. You can create a hyperlink with just a right-click gesture. Hyperlinks now have a separate Hyperlink character style – blue and underlined.
A dotted outline is applied to the linked objects. It’s a visual identifier only and will not print or export. Editing hyperlinks made easy The Edit Hyperlink dialog used to default to the Shared Destination, and it was quite confusing. Now the Edit feature is available on right-click and the dialog automatically points to the type of hyperlink you are editing. To edit an existing hyperlink, right-click the selected text or object and then choose Hyperlinks > Edit Hyperlink.
Also, Hyperlink and Cross- References panel are now separated. Additional enhancements The Delete All button is replaced with Delete Unused. The Delete Unused Destination deletes the destinations that were added earlier but are not in use currently. More on Simplified Hyperlinks (video) To the top EPUB enhancements Enhanced in InDesign CC Many significant improvements and enhancements have been made to the EPUB capability of InDesign.
Create footnotes that popup over the page you’re reading You now have a new control for iBooks Reader pop-up footnotes – Inside a Pop-up footnote placement option for EPUB3. The Footnote Placement option on the EPUB export options dialog has been changed to display a drop-down listing the placement options. This new option changes the markup of the footnote reference and the footnote content wrapper to enable pop-up footnotes in iBooks Reader.
div._idGenPageitem-2 { -webkit-transform:translate(0.000px,0.000px) rotate(330.000deg) skew(0.000deg) scale(1.000,1.000); -webkit-transform-origin:50% 50%; display:inline-block; height:173px; width:230px; } Improved handling of bullets and numbering Custom bullets with GID and Font are now replaced with standard bullet character. Font embedding for custom bullets is also supported now. For EPUB3 exports, we now support additional CSS list-style-type values.
The Settings Apply to Anchored Objects option is removed from the Image options of the EPUB Export dialog box. More on EPUB enhancements (video) To the top Other enhancements Enhanced in InDesign CC Seamless update The recent document list will not automatically clear out when you apply updates. Note: This will take effect for updates done after InDesign CC 9.2.0. The Color Theme setting does not automatically get reset to Medium Dark when you apply updates.
Cross-references performance improvement In the previous versions of InDesign, if you had a document with multiple cross-references to other documents, you would notice a lag in typing text in your document. This especially happens when the cross-references are pointing to multiple docs and those docs are not open. This issue has been fixed now. You won’t notice any lag in typing text in your document even though all the referenced docs are not open.
What's new in InDesign CC version 9.0 June 2013 Sync settings using Adobe Creative Cloud User interface modernization Platform enhancements QR codes Font menu enhancements EPUB enhancements Adobe Exchange panel Other updates For information on new features in other InDesign versions, see: What's New in InDesign CC version 9.
New vibrant color themes for user interface: Dark, medium light, light, and medium dark You can easily vary the brightness of the user interface to a tone you prefer from the Interface option in the Preferences dialog. You can enable Match Pasteboard to Theme Color to set the tone of the pasteboard area to match the brightness of the interface. If you prefer the classic (CS6 or prior) InDesign pasteboard color, you can deselect this option. For more information, see Tour the new interface (video).
To the top QR codes New in InDesign CC You can now generate and edit high quality independent QR code graphics from within InDesign. The generated QR code is a high-fidelity graphic object that behaves exactly like native vector art in InDesign. You can easily scale the object and fill it with colors. You can also apply effects, transparency, and printing attributes such as overprinting, spot inks, and trappings to the object.
Major enhancements Search fonts by any part of the name Show fonts with families in a sub-menu Apply font selection by arrow keys to the selected text Manage your favorite fonts New Fonts menu widget The new fonts widget has been added in the Character panel and the Control panel. The widget has four elements. 1. Button control to toggle between the two available search modes 2. Text field to display selected font name or enter the search keyword 3.
are not grouped as Ebrima. Browse and apply fonts You can browse the fonts list with the Arrow keys. On selection, the font style is applied to the selected text in your layout or document for preview. Clicking a font name or pressing the Enter key commits the font style and closes the Font List popup. Manage your favorite fonts You can add or remove a font from the Favorite list by clicking the Favorite icon (star) in the font list.
Support for table of contents (TOC) stories TOC Story has been redone so that any existing, possibly edited TOC story is now exported like any other story. If portions of these TOC stories are copied and pasted elsewhere, the hyperlinks back to the PDF page and the source paragraphs (in case of an EPUB Export) remain live. The NCX (navigation) file, required in the EPUB package, cannot use an existing TOC and is generated using the TOC style as in CS6.
Object Style Options now has the Export Tagging feature. In terms of mapping styles to classes and tags, the object styles now work more like paragraph and character styles. Object export options for object styles Object Style Options now includes the Export Options for Alt Text, Tagged PDF, and EPUB & HTML. You can specify rasterization settings and custom layout options. Objects with the applied style are handled based on the export options.
For more information, see Explore the new Exchange panel (video). To the top Other updates Enhanced in InDesign CC New document dialog box The New Document dialog now has the option of showing a preview of the new document. As you select new document options, you see the impact of the selection or changes in the background at the same time. Note: (Chinese, Japanese, and Korean only) The preview option is displayed in the New Layout Grid dialog box (New Document > Layout Grid dialog).
What's new in CS6 Alternate layouts Liquid layouts Linked content Digital publishing EPUB and HTML5 Interactivity Productivity enhancements Language support Extension Manager CS6 Use InDesign to create and publish engaging documents for print, online, or tablet devices. This release contains several enhancements and new features that provide you with pixel-perfect control over design and typography for publishing to all media.
Liquid Layout Liquid layouts make it easier to design content for multiple page sizes, orientations, or devices. Apply liquid page rules to determine how objects on a page are adapted when you create an alternate layout and change the size, orientation, or aspect ratio. Use Liquid page rules to adapt layouts when using the Alternate Layout feature. Select the Page tool and click a page to select it. Then choose a liquid page rule from the control bar.
See also Content Placer tools (video) Custom style mapping Text styles (paragraph, character, table, cell) or style groups can be mapped to different styles while linking. In the Link Options dialog box (Links panel > Link Options), enable Define Custom Style Mapping and then click Settings. Custom style mapping comes in handy, for example, when you want to use sans serif fonts for digital and serif fonts for print publications.
Primary text frame indicator To designate a primary text frame, open a master page and do one of the following: Click the symbol near the left-upper corner of the text frame Right-click on text frame and choose Primary Text Frame Note: Only a single text frame can be designated as primary on a master page. Text frame fitting options Flexible width columns You can use the Flexible width option to adjust the number and width of columns as the text frame is resized.
The Package functionality (File > Package) now includes Digital Publishing Suite assets in Folio Overlays. If you've placed links from other InDesign documents, they are included as well. Additional preflight profile for Digital Publishing is also available (Window > Output > Preflight). Discoverable Folio Builder and Folio Overlay panels The Folio Builder and Folio Overlay panels are located under the Window menu.
Audio and video tags Placed HTML and Adobe Edge HTML animations during export For more information see, Export content for EPUB. NOTE: EPUB3 validators may report errors if placed HTML or HTML animations are not fully XHTML-compliant. However, EPUB3 viewers may still function correctly. Adobe Systems cannot guarantee how placed HTML or Adobe Edge animations will perform in third-party EPUB3 viewers. EPUB3 with layout EPUB3 with Layout is an experimental format that builds on the EPUB 3.0 specification.
2. From the Buttons and Forms panel, choose Actions to apply a form action to the form fields. For more information on adding form fields and specifying tab order, see Forms. Export interactive PDF as pages You can now export interactive PDFs as either spreads or pages. In the Export to Interactive PDF dialog box (File > Export), choose either Pages or Spreads. The default selection is spreads.
Recently used fonts To find fonts easily and reduce scrolling, view the recently used fonts at the top of the Font pop-up and Type > Fonts menus. Specify the number of recent fonts to display under Edit > Preferences > Type > Number of recent fonts to display. By default the recently used fonts are displayed in chronological order. To display them in alphabetical order, choose Edit > Preferences > Type > Sort Recent Fonts List Alphabetically.
Export enhancements SWF Export: The Export Options dialog box displays Font license information. Export For: The File > Export For menu has been removed. All supported options are consolidated in the Save As Type list in the Export dialog box. Options for exporting to Buzzword, SVG and SVG compressed are no longer available. To the top Language support Adobe World-Ready composers and support for open-source HunSpell dictionaries enable you to use several additional languages using InDesign.
To the top Extension Manager CS6 With Extension Manager CS6, you can create, edit, activate, import, and export extension sets.
Sync Settings using Adobe Creative Cloud | CC What's covered? Introduction Sync settings at first launch Using the sync settings feature Sync settings on successive launches Managing sync What’s not supported To the top Introduction When you work on multiple computers, managing and syncing glyph sets, menu customizations, keyboard shortcuts, custom workspaces, and PDF presets among the computers could be a chore.
Do any one of the following: [Recommended] Click the Sync Settings icon ( Settings Now. ) at the lower-left corner of the InDesign active document window, and then click Sync Click Edit (Mac: InDesign) > {AdobeID logged in} > Sync Settings Now.
Select the checkboxes for the settings that you want to sync. You can also choose what to do in case of conflict. Note: To sync your settings successfully, you must change the settings only from within the application. The sync settings feature does not sync any file that is manually placed in a folder location. Choose an option in case of conflict There are situations when the system could detect sync conflicts.
first set up your working environment and then create a workspace and initiate the sync process. Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
EPUB enhancements in InDesign CC Style to class name mapping Style class ownership - handling of CSS class name collisions Clean markup for Ordered/Numbered Lists Improved heuristic for determining bullet and numbering structure Static ordered list removed from EPUB export Improved HTML markup and CSS for Convert To Text list Export option Version string metadata Improved naming convention of CSS classes to match their purpose CSS generated for Japanese ruby tag Scripting support for EPUB book export New ex
The heuristic for determining bullet and numbering structure has been improved significantly to detect the semantic structure of the bullets and numbers, and properly expressing it in the HTML. For bullets: InDesign treats two paragraphs which share ALL the same bullet related attributes, including left indent, as being part of the same list. A paragraph which is not a bullet but follows a bullet paragraph and has the same left indent, is now considered a “nested” paragraph and becomes part of the list.
_idGenParaOverride-# Deal with CSS property inheritance (such as left indent) _idGenCharOverride-# Deal with CSS property inheritance (such as point size) _idGenDropcap-# Make the Dropcap look more like ID _idGenBNMarker-# Make the Bullet & Number characters look more like ID _idGenRuby-# Alter the Ruby CSS _idGenStoryDirection Support story direction _idGenTableRowColumn Support alternating table strokes and fills _idGenPageitem-# Carry the width and height of the PageItem/Object To the top
A,B,C,D “upper--alpha” a,b,c,d “lower--alpha” 001,002,003, “decimal--leading--zero” 0001,0002,0003, “decimal--leading--zero” To the top Break-before property mapping The Keeps Option “Start Paragraph” attribute is now mapped correctly to a valid CSS property. Any value for this attribute other than ‘kStartAnywhere’ is mapped to 'pagebreak-before:always'. Break characters remain unsupported at this time.
To the top Support for more than one CSS class name in 'Style To Tag/Class' fields of paragraph, character, and object styles Multiple Class names must be separated by one or more spaces, and the first Class name will be used to generate the CSS for Style, if Emit CSS is enabled for this Style. For example, a Paragraph Style that says: Class: InDesign is the best Results in:
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p.InDesign getting started tutorials What is InDesign CC Adobe TV (Jun. 17, 2013) video-tutorial Learn about Adobe InDesign, the industry-standard publishing application for print publications, interactive PDF documents, digital magazines, and EPUBs. Learn InDesign CC video tutorials Adobe TV (Jun. 17, 2013) video-tutorial Learn the basics of InDesign CC with Getting Started and New Features tutorials by product experts. 10 Things Beginners Want To Know How To Do in InDesign CC Terry White (Nov.
text. Creating and previewing a basic form Anne-Marie Concepcion (May. 15, 2012) video-tutorial A tutorial to show how to create a simple form using most of the different types of fields available in InDesign. Exporting to EPUB 3 and fixed layout Anne-Marie Concepcion (May. 15, 2012) video-tutorial This video demonstration helps you learn about the new EPUB3 option in the Export EPUB dialog box. Reviewing the Forms tools Anne-Marie Concepcion (May.
Working with Graphics Kelly McCathran (May. 15, 2012) video-tutorial In this video you'll learn about placing, which is how you import photos or text into your InDesign page. We'll go over the popular image formats: PSD, AI, PSD, TIFF, and JPEG. You will also see how to scale, center, and crop photos. Working with Tools Kelly McCathran (May. 15, 2012) video-tutorial The InDesign toolbar contains a lot of tools, many of which are hidden or "nested" underneath the tools you see initially.
Learn how to create and organize articles in the Articles panel for export to EPUB, without changing layout or writing code. Creating accessible PDF documents (PDF, 2.6 MB) article (Jan. 1, 2011) Creating and editing motion presets (video 5:23) Anne-Marie Concepcion (Jan. 1, 2011) video-tutorial See how to edit and customize motion path presets, which allow you to animate images or text in InDesign. Creating conditional text (video 6:48), CS4-CS6 David Blatner (Jan.
A short and quick overview on how to export your layouts to EPUB in InDesign CS5. Exporting to EPUB for the Apple iBookstore (PDF, 2.5 MB) article (Jan. 1, 2011) Learn how to create an EPUB for the Apple iBook store Folio Producer Tools (video 1:04) video-tutorial (Jan. 1, 2011) An very short overview of Folio Producer tools for Digital Publishing. Generating image captions with metadata (PDF, 148 KB) article (Jan.
See how to build complex layouts in less clicks with paragraphs that span or split columns in InDesign CS5 and later. Rotating Spread view (video 3:31), CS4-CS6 David Blatner (Jan. 1, 2011) video-tutorial When one or more objects on a page is rotated, learn how to rotate the spread view to make easy edits. Discover a number of navigation tips to save time. Saving production time (PDF, 148 KB), CS5 article (Jan. 1, 2011) Some small features that save you tons of time in CS5.
Create new documents Creating new documents Create a new document New Document options Document window overview Create custom page sizes Define document presets Create a document using a preset Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings. To the top Create a new document 1. Choose File > New > Document.
Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines. Deselect this option to let each page stand alone, such as when you’re printing flyers or posters or when you want objects to bleed in the binding. After you’ve created a document, you can use the Pages panel to create spreads with more than two pages or force the first two pages to open as a spread. (See Control spread pagination.) Master Text Frame CS5.
Document window notes: Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers. Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide. To the top Create custom page sizes You can create custom page sizes that appear in the Page Size menu in the New Document dialog box. 1. Choose File > New > Document. 2. Choose Custom Page Size from the Page Size menu. 3.
The New Document dialog box displays the preset layout options. 2. Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu. Recommended workflow for InDesign documents Use document templates Add documents to a book file Change document setup, margins, and columns Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Create new documents (Chinese, Japanese, and Korean only) Creating new documents Create a new document Create a new document with a layout grid Create a new document with margins and columns New Document options Document window overview Create custom page sizes Define document presets Create a document using a preset Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings.
To the top Create a new document with a layout grid 1. Choose File > New > Document. 2. Change the number of pages, page size, and other options. To specify the dimensions of the bleed and slug areas, click More Options. 3. Click Layout Grid Dialog, and then specify the layout grid settings. (See Layout Grid options.) 4. Click OK to open a new document with the settings you specified. The layout grid is for layout purposes only. To add text to your document, add frame grids or text frames.
Start Page # Specify which number the document starts on. If you specify an even number (such as 2) with Facing Pages selected, the first spread in the document begins with a two-page spread. See Start a document with a two-page spread. Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines.
Document window notes: Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers. Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide. To the top Create custom page sizes You can create custom page sizes that appear in the Page Size menu in the New Document dialog box. 1. Choose File > New > Document. 2. Choose Custom Page Size from the Page Size menu. 3.
The New Document dialog box displays the preset layout options. 2. Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu. Recommended workflow for InDesign documents Use document templates Add documents to a book file Change document setup, margins, and columns Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Workspace and workflow Creating and saving your own workspace Jeff Witchel (Oct. 15, 2012) video-tutorial Learn how to personalize the workspace Working with Tools Kelly McCathran (May. 15, 2012) video-tutorial The InDesign toolbar contains a lot of tools, many of which are hidden or "nested" underneath the tools you see initially. In this video you will see the primary tools used to select, rotate and size objects.
Create new documents Creating new documents Create a new document New Document options Document window overview Create custom page sizes Define document presets Create a document using a preset Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings. To the top Create a new document 1. Choose File > New > Document.
Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines. Deselect this option to let each page stand alone, such as when you’re printing flyers or posters or when you want objects to bleed in the binding. After you’ve created a document, you can use the Pages panel to create spreads with more than two pages or force the first two pages to open as a spread. (See Control spread pagination.) Master Text Frame CS5.
Document window notes: Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers. Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide. To the top Create custom page sizes You can create custom page sizes that appear in the Page Size menu in the New Document dialog box. 1. Choose File > New > Document. 2. Choose Custom Page Size from the Page Size menu. 3.
The New Document dialog box displays the preset layout options. 2. Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu. Recommended workflow for InDesign documents Use document templates Add documents to a book file Change document setup, margins, and columns Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Sync Settings using Adobe Creative Cloud | CC What's covered? Introduction Sync settings at first launch Using the sync settings feature Sync settings on successive launches Managing sync What’s not supported To the top Introduction When you work on multiple computers, managing and syncing glyph sets, menu customizations, keyboard shortcuts, custom workspaces, and PDF presets among the computers could be a chore.
Do any one of the following: [Recommended] Click the Sync Settings icon ( Settings Now. ) at the lower-left corner of the InDesign active document window, and then click Sync Click Edit (Mac: InDesign) > {AdobeID logged in} > Sync Settings Now.
Select the checkboxes for the settings that you want to sync. You can also choose what to do in case of conflict. Note: To sync your settings successfully, you must change the settings only from within the application. The sync settings feature does not sync any file that is manually placed in a folder location. Choose an option in case of conflict There are situations when the system could detect sync conflicts.
first set up your working environment and then create a workspace and initiate the sync process. Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Working with files and templates Recommended workflow for InDesign documents Open InDesign documents Convert earlier versions of InDesign documents Using Adobe Bridge with InDesign Adobe Version Cue Use document templates Reviewing InDesign documents Designing calendars and business cards from templates To the top Recommended workflow for InDesign documents You can improve performance and prevent many problems by establishing a good workflow to use with Adobe InDesign.
If the converted file has problems, export it to IDML format, and then open the IDML file and save it as an InDesign document. Save documents Save documents frequently, and create backup copies of important files. You can clear unnecessary data from a document by using the Save As command. When you use the Save command, InDesign appends new information to the document but doesn’t remove outdated data, such as information about a deleted graphic.
2. Do one of the following, and then click Open: Select Normal (Windows) or Open Normal (Mac OS) to open the original document or a copy of a template. Select Original (Windows) or Open Original (Mac OS) to open an original document or template. Select Copy (Windows) or Open Copy (Mac OS) to open a copy of a document or template. 3. If a warning message appears telling you that the color settings in the document are different from the color settings in the application, select an option, and click OK.
When you convert a document, you may see an alert message asking if you want to use the exception word list in the user dictionary or the one in the document. For information about this alert message, see Choosing word lists when opening documents. Library files created in earlier versions of InDesign will open and convert in InDesign CS5, even if the library is locked. You have to specify a name and location for the converted library files; the default naming convention is filename-X.indl.
2. Choose InDesign CS5 Template for Save As Type (Windows) or Format (Mac OS), and then click Save. Start a new document from a template 1. Choose File > Open. 2. Locate and select a template. 3. Select Normal (Windows) or Open Normal (Mac OS), and then click Open. 4. Save the new document with its own name. Edit an existing template 1. Choose File > Open. 2. Locate and select a template. 3. Select Original (Windows) or Open Original (Mac OS), and then click Open.
One way to create a calendars, business cards, resumes or CVs, and other specialized documents is to use templates. Adobe provides several templates at the Adobe Marketplace and Exchange site: www.adobe.com/go/exchange Use search to locate additional resources for specialty documents. Adobe also recommends Adobe Bridge Mini Bridge CS Review Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Customize menus and keyboard shortcuts Customize menus Missing menu commands Use keyboard shortcut sets To the top Customize menus Hiding and colorizing menu commands is a way to remove menu clutter and emphasize commands you frequently use. Note that hiding menu commands simply removes the menu command from view; it doesn’t disable any features.
To edit a menu set, change the visibility or color of menu commands, click Save, and then click OK. To delete a menu set, click Delete and then click Yes. If you’ve modified the menu set without saving it, you’re prompted to save the current menu set. Click Yes to save the menu set, or click No to discard changes. Show hidden menu items Choose Window > Workspace > Show Full Menus. This command turns on all menus for the selected workspace. You can hide the menus again by resetting the workspace.
View shortcuts 1. Choose Edit > Keyboard Shortcuts. 2. For Set, select a shortcut set. 3. For Product Area, select the area containing the commands you want to view. 4. From Commands, select a command. The shortcut is displayed in the Current Shortcut section. Generate a list of shortcuts for printing 1. Choose Edit > Keyboard Shortcuts. 2. For Set, select a shortcut set. 3. Click Show Set. A text file opens with all current and undefined shortcuts for that set. Create a new shortcut set 1.
way you intended. For example, you can assign Ctrl+G to merge table cells (Table context) and Ctrl+G to insert special characters (Text context). Note: Assign shortcuts in the Default context when you want them to function regardless of the current state of the document. Shortcuts you assign in other contexts, such as Table or Text, override shortcuts assigned in the Default context. 7. Do one of the following: Click Assign to create a new shortcut where none currently exists.
Workspace basics Workspace overview Manage windows and panels Save and switch workspaces About view modes Using the status bar Control panel overview About the Navigator panel Use context menus Change Interface preferences Click the following links for more information. To the top Workspace overview You create and manipulate your documents and files using various elements, such as panels, bars, and windows. Any arrangement of these elements is called a workspace.
Default Illustrator workspace A. Tabbed Document windows B. Application bar C. Workspace switcher D. Panel title bar E. Control panel F. Tools panel G. Collapse To Icons button H. Four panel groups in vertical dock Hide or show all panels (Illustrator, Adobe InCopy®, Adobe InDesign®, Photoshop, Fireworks)To hide or show all panels, including the Tools panel and Control panel, press Tab.
Fireworks and Flash.) In InDesign and InCopy, you also can switch from single-column to double-column (or single-row) display by setting an option in Interface preferences. Click the double arrow at the top of the Tools panel. To the top Manage windows and panels You can create a custom workspace by moving and manipulating Document windows and panels. You can also save workspaces and switch among them. For Fireworks, renaming custom workspaces can lead to unexpected behavior.
Navigator panel being dragged out to new dock, indicated by blue vertical highlight Navigator panel now in its own dock You can prevent panels from filling all the space in a dock. Drag the bottom edge of the dock up so it no longer meets the edge of the workspace. Move panels As you move panels, you see blue highlighted drop zones, areas where you can move the panel. For example, you can move a panel up or down in a dock by dragging it to the narrow blue drop zone above or below another panel.
zone appears. To remove a panel, right-click (Windows) or Control-click (Mac) its tab and then select Close, or deselect it from the Window menu. To add a panel, select it from the Window menu and dock it wherever you want. Manipulate panel groups To move a panel into a group, drag the panel’s tab to the highlighted drop zone in the group. Adding a panel to a panel group To rearrange panels in a group, drag a panel’s tab to a new location in the group.
You can collapse panels to icons to reduce clutter on the workspace. In some cases, panels are collapsed to icons in the default workspace. Panels collapsed to icons Panels expanded from icons To collapse or expand all panel icons in a column, click the double arrow at the top of the dock. To expand a single panel icon, click it. To resize panel icons so that you see only the icons (and not the labels), adjust the width of the dock until the text disappears.
2. Type a name for the workspace. 3. (Photoshop, InDesign) Under Capture, select one or more options: Panel Locations Saves the current panel locations (InDesign only). Keyboard shortcuts Saves the current set of keyboard shortcuts (Photoshop only). Menus or Menu Customization Saves the current set of menus. Display or switch workspaces Select a workspace from the workspace switcher in the Application bar.
To restore an individual workspace, choose Window > Workspace > Reset Workspace Name. To restore all the workspaces installed with Photoshop, click Restore Default Workspaces in the Interface preferences. To rearrange the order of workspaces in the application bar, drag them. To the top About view modes You can change the visibility of the document window using the Mode buttons at the bottom of the toolbox or by choosing commands from the View > Screen Mode menu.
When you select a frame, the Control panel displays options for resizing, repositioning, skewing, and rotating the frame, or applying an object style. When you select text inside a frame, the Control panel displays either character or paragraph options. Click the paragraph and character icons on the left side of the Control panel to determine whether paragraph or character options are displayed. If your monitor size and resolution allows, the Control panel displays additional options.
2. Specify options that you want to display or hide, and then click OK. To the top About the Navigator panel If you’re familiar with previous versions of InDesign, you may wonder why you can’t find the Navigator panel. The Navigator panel does not appear in InDesign CS5. The Power Zoom feature effectively replaces the Navigator panel. See Use power zoom.
Open Documents As Tabs When this option is deselected, documents you create or open appear as floating windows rather than tabbed windows. Enable Floating Document Window Docking If this option is selected, you can dock floating documents with each other as tabbed windows. If this option is deselected, floating document windows aren’t docked with other document windows, unless you hold down Ctrl (Windows) or Command (Mac OS) while dragging.
Recovery and undo Recover documents Undo mistakes To the top Recover documents InDesign guards your data against unexpected power or system failures using an automatic recovery feature. Automatically recovered data exists in a temporary file that is separate from the original document file on disk.
If necessary, you can cancel a lengthy operation before it’s completed, undo recent changes, or revert to a previously saved version. You can undo or redo up to several hundred of the most recent actions (the amount is limited by the amount of RAM available and the kinds of actions you performed). The series of actions is discarded when you choose the Save As command, close a document, or when you exit from the program. Do one of the following: To undo the most recent change, choose Edit > Undo [action].
Working with managed files Open shared content Check out content Opening managed files (InCopy) Update assignment files (InDesign) Update content Accidentally updating your work Update the InDesign layout Check in content Save changes (InDesign) Save changes (InCopy) To the top Open shared content Only InCopy users can open assignment files (.inca). If an InCopy user opens an InDesign file that contains assignments, the user will have access to all the managed content, regardless of assignments.
Check out content (InCopy) 1. Do one of the following: If the content you want is part of an assignment, choose File > Open and select the assignment file (.icma or .inca). If the content you want was exported as individual files, choose File > Open and select the InCopy file (.icml or .incx). To see the layout so you can do copyfitting, select the InDesign document. 2. Do one of the following: To check out a single InCopy content file, choose File > Check Out.
To the top Update content To make sure that you’re always working on the most up-to-date content, be sure to watch for Out Of Date icons in the Assignments panel, and then update content accordingly. Updating an InCopy assignment file and its contents or updating individual content files copies data from the latest file system copy so that the version displayed on your computer matches the one on the file system. Updating does not require checking in or out and does not give you editing rights.
Select the text or graphics frames in the layout and choose Edit > InCopy > Update Content. Select the text or graphics frames in the Links panel, and click the Update Link button panel menu. or choose Update Link from the Assignments Update content while working (InCopy) Do one of the following: Click an insertion point in the text frame to select it, and then choose File > Update Content. Select the content in the Assignments panel, and then click the Update Content button Assignments panel menu.
Check in content When you check in a managed content file, you save it to a shared location on a file system where it can be checked out by others for editing or other changes. Exporting a text or graphics frame from InDesign also checks it in automatically. Although a checked-in file is available for editing, it is not actually editable until it is checked out (unless you edit the content in stand-alone mode in InCopy). Checking in content relinquishes editing control, but does not close the file.
Do one of the following: To save the InCopy file under the same name and location on the file system, choose File > Save Content. The file is still checked out to you. To save the InCopy content file under a new name, choose File > Save Content As. The newly created content file is not managed in the workflow. The Save Content As command is available only if you have opened the InCopy content file (.icml or .incx) directly.
Viewing the workspace Zoom in and out Adjust the view Turn pages Work with additional windows Use anti-aliasing for smoothing edges Greek type Calculate values in panels and dialog boxes Enter values in panels and dialog boxes To the top Zoom in and out Use the Zoom tool or the Zoom commands to magnify the size of documents. Zoom in or out To zoom in, select the Zoom tool and click the area you want to magnify.
3. With the mouse button still held down, drag the red box to scroll through the document pages. Press arrow keys or use the mouse scroll wheel to change the size of the red box. 4. Release the mouse button to zoom in on the new area of the document. The document window returns to its original zoom percentage or to the size of the red box. Zoom to Actual Size Double-click the Zoom tool. Choose View > Actual Size. Type or choose a magnification level of 100 in the Zoom Level box in the application bar.
To move through pages in the order in which you viewed them during the current session, choose Layout >Go Back or Go Forward. To go to the next or previous page, click the Next Page button choose Layout > Next Page or Previous Page. or Previous Page button at the bottom of the document window, or Note: Page navigation controls are sensitive to R or L binding. If the document is read from right to left, for example, Page button and becomes the Previous Page button.
You can enable or disable anti-aliasing for each of the view settings. For example, you can enable anti-aliasing for High Quality view and disable it for Fast view. 3. Select Enable Anti-aliasing. To the top Greek type When display capabilities are insufficient to show text at a small size, InDesign displays the text as a dimmed bar. This behavior is called greeking type. Any type at or below the specified type size is replaced on-screen with non-letterforms that act as placeholders. 1.
InDesign > Preferences > Units & Increments (Mac OS) dialog box. However, you can specify values using any of the supported measurement units at any time by temporarily overriding the current preference settings. Do any of the following: Type a value in the box, and then press Enter or Return. Drag the slider. Drag the dial. Click the arrow buttons in the panel to change the value. Click in the box and then use the up or down arrow keys on the keyboard to change the value.
Understanding a basic managed-file workflow javax.jcr.AccessDeniedException: /content/help/en/indesign/using/basic-managed-fileworkflow/jcr:content/jcr:title: not allowed to add or modify item Sharing content Ways to work with content in InCopy Managed files Best practices for working with managed files Managed-file workflow examples Enter user identification Workflow icons For detailed information and instructions, click the links below.
InDesign document (.indd) with assignment file (.icml) composed of three linked content files (.incx). Assignment and its components are listed in Assignments panel and are opened in InCopy. Open assignment packages The assignment packages workflow is especially useful when designers and writers are working on the same project but don’t have access to a local server. In such cases, the InDesign user can create one or more packages and send the compressed files to the assigned InCopy users via e-mail.
InDesign document (.indd) with three linked but unassigned content files (.icml) opened in InCopy Open InDesign documents that have linked InCopy files To see all page items in the context of an entire layout, InCopy users can open and edit an InDesign document in InCopy. This approach can be useful for editing and copyfitting if seeing the overall layout is important, or for editing most of the stories in a document rather than a few.
Once a content file becomes managed, it’s read-only to all users in the workflow at all times, except to the person who has checked it out. The software creates a lock file (*.idlk) when a user checks out a content file, giving that user exclusive editing control. Read-only files have the following characteristics: An InCopy user cannot manually format the text in it.
Save the files to a server that all workflow users have access to. 3.In InCopy, open the assignment file, and check out and edit a story or graphic. In InCopy, the files containing content assigned to you appear in the Assignments panel. Whenever you save the file on a local server, the changes are saved on the file system and anyone working on that document (the InDesign layout or another managed content file in the document) receives notification of the changes.
The managed workflow makes it possible to know who has checked out files. After assignment packages are returned, stories in assignment packages are checked in. InDesign users can check out the files to finalize the layout as necessary. To the top Enter user identification All users in the workflow must have a user name. This identification reveals who has checked out a particular file and makes this information available to other users. It’s also required in order to check out a file for editing.
Editing And Out Of Date Text and graphics frames Out Of Date Assignments panel Text Content Out Of Date Assignments panel and text frames Text Content Up To Date Assignments panel and text frames Graphics Content Out Of Date Assignments panel and graphics frames Graphics Content Up To Date Assignments panel and graphics frames Packaged Content Assignments panel Note: The Out Of Date icon on the Available, In Use, Editing, Text Content, and Graphics Content icons indicates that the content is o
Toolbox Toolbox overview Tools overview Gallery of selection tools Gallery of drawing and type tools Gallery of transformation tools Gallery of modification and navigation tools To the top Toolbox overview Some tools in the toolbox are for selecting, editing, and creating page elements. Other tools are for choosing type, shapes, lines, and gradients. You can change the overall layout of the toolbox to fit your preferred window and panel layout.
Choose Window > Tools. Display tool options Double-click a tool in the toolbox. This procedure works only for some tools, such as the Eyedropper, Pencil, and Polygon tools. Display and select hidden tools 1. In the toolbox, position the pointer over a tool that has hidden tools and hold down the mouse button. 2. When the hidden tools appear, select a tool. Hidden tools menu Select tools temporarily 1. When one tool is selected, hold down the keyboard shortcut of a different tool. 2.
1. Choose Edit > Preferences > Interface (Windows) or InDesign > Preferences > Interface (Mac OS). 2. Choose a layout option from the Floating Tools Panel menu and click OK. You can also click the double arrow icon at the top of the toolbox to change the toolbox layout. To the top Tools overview Type tools Create and format type in standard or customized blocks or paths. (See Create text frames.
Pen tool lets you draw straight and curved paths. Add Anchor Point tool lets you add anchor points to a path. Delete Anchor Point tool lets you remove anchor points from a path. Convert Direction Point tool lets you convert corner points and smooth points. Type tool lets you create text frames and select text. Type on a Path tool lets you create and edit type on paths. Pencil tool lets you draw a freeform path. Smooth tool lets you remove excess angles from a path.
Erase tool lets you delete points on a path. Line tool lets you draw a line segment. Rectangle Frame tool lets you create a square or rectangle placeholder. Ellipse Frame tool lets you create a circle or oval placeholder. Polygon Frame tool lets you create a multi-sided shape placeholder. Rectangle tool lets you create a square or rectangle. Ellipse tool lets you create a circle or oval. Polygon tool lets you create multi-sided shape.
Eyedropper tool lets you sample color or type attributes from objects and apply them to other objects. Measure tool measures the distance between two points. Gradient Swatch tool lets you adjust the beginning and ending points and angle of gradients within objects. Gradient Feather tool lets you fade an object into the background. Scissors tool cuts paths at specified points. Hand tool moves the page view within the document window.
Sharing content Exporting content from InDesign Assignments panel overview Assignment files Create assignments and add content (InDesign) Export content as separate InCopy files (InDesign) To the top Exporting content from InDesign Exporting content from InDesign to InCopy establishes a link between the two applications. You export InDesign text frames, graphics frames, and their contents to InCopy using either of two methods: Create a container file (*.
InDesign Assignments panel A. InCopy content names B. InDesign document name C. Assignment Out Of Date status D. Available And Text Up To Date status E. In Use And Text Out Of Date status F. Editing And Text Up To Date status G. Unassigned content H. User name I. Update Content button J. Check Out/Check In Selection button K. New Assignment button L. Delete Selected Assignments/Remove button InCopy Assignments panel A. InCopy content names B. Assignment Out Of Date status C. Assignment name D.
Illustration of page in InCopy showing page geometry and color coding To the top Create assignments and add content (InDesign) Only InDesign users can create assignments and add content to them. There are several ways to create assignments. The method you choose usually depends on whether you have content to add at the time you create the assignment. Create empty assignment files. From your InDesign document, you can create a series of empty assignments to act as templates for content to come later.
4. In the New Assignment dialog box, specify assignment file options and click OK. The newly created assignment file includes any frames selected in the document window. Add content to existing assignments (InDesign) 1. Save the InDesign document. 2. Select the text and graphics frames you want to add. 3. Do one of the following: From the Assignments panel menu, choose Add To Assignment, and then select the assignment.
All Spreads Exports all content in the InDesign document to the assignment file. This option provides the maximum amount of fidelity; it also provides the slowest performance because the assignment file displays the design and layout of every page, including pages not relevant to the section a user is editing. Linked Image Files When Packaging Includes a copy of linked images in the assignment package. Selecting this option gives InCopy users access to images but increases the package’s file size.
The InCopy content is now managed, and is available to be checked out and edited by other users in the workflow. Shared content appears in the Links panel just like imported graphics. If you move a shared file manually, you can use the Links panel to update its link. When you export content, you see the Available icon on the text frame (InDesign and InCopy), and in the Assignments panel (InCopy). The word [Editing] appears in the story bar (InCopy).
Saving documents Save documents Save backwards to the previous InDesign version Work with metadata To the top Save documents Saving a document saves the current layout, references to source files, which page is currently displayed, and the zoom level. Protect your work by saving often. You can save a file as any of the following: A regular document. A copy of the document, which creates a duplicate of the document under a different name, leaving the original document active.
a JPEG image of each page in the template. You can control the size of the preview and the number of pages to suit your needs. For example, Extra Large 1024x1024 enables you to quickly scan the contents of a page at high-resolution before you open the file. You can enable the option in Preferences or in the Save As dialog box. Because previews increase both file size and the time it takes to save the document, you may prefer to enable the option on demand using the Save Asdialog box. 1.
2. From the File Type (Windows) or Format (Mac OS) menu, choose InDesign Markup (IDML). 3. Click Save. You can open the .idml file in previous version of InDesign to convert it to an untitled InDesign document. Note: To open the InDesign CS5 document in InDesign CS3, open the exported IDML file in InDesign CS4, save it and export it to InDesign CS3 Interchange (INX), and then open the exported INX file in InDesign CS3. Make sure that all InDesign versions are up to date.
Description Lets you enter document information about the file, such as document title, author, description, and keywords that can be used to search for the document. To specify copyright information, select Copyrighted from the Copyright Status pop-up menu. Then enter the copyright owner, notice text, and the URL of the person or company holding the copyright. IPTC Includes four areas: IPTC Content describes the visual content of the image. IPTC Contact lists the contact information for the photographer.
3. Type a filename, choose a location for the file, and click Save. To view metadata templates in Explorer (Windows) or the Finder (Mac OS), click the pop-up menu at the bottom of the File Info dialog box and choose Show Templates Folder.
PageMaker menu commands PageMaker File menu commands PageMaker Edit menu commands PageMaker Layout menu commands PageMaker Type menu commands PageMaker Element menu commands PageMaker Utilities menu commands PageMaker View menu commands PageMaker Window menu commands Browse through these tables to learn where Adobe PageMaker commands are found in AdobeInDesign CS5.
File > Preferences > General Edit > Preferences (Windows) or InDesign > Preferences (Mac OS) Equivalent settings can be found in Composition, Units & Increments, Guides & Pasteboard, and Display Performance preferences. File > Preferences > Online No equivalent You can drag objects from a web browser to InDesign without configuring a proxy. File > Preferences > Layout Adjustment Layout > Layout Adjustment You specify layout adjustment options and enable layout adjustment at the same time.
Edit > Show Clipboard (Mac OS) No equivalent Edit > Ruby/Tatechuyoko/Emphasis Marks/Composite Glyphs Ruby Placement and Spacing, Tatechu-yoko, and Kenten (for emphasis marks) appear on the Character panel menu. Choose Type > Glyphs to display the Glyphs panel. Edit > Vertical Text Type > Writing Direction > Horizontal or Vertical You can use the Vertical Type tool in the toolbox.
Character mode (Window > Control) available for the selected font. You can also use Quick Apply. Type > Expert Kerning Type > Character or Control panel in Character mode (Window > Control) Expert kerning in PageMaker is similar to optical kerning in InDesign.
subcommands on the Object > Fitting menu to fit content to a frame (or vice versa). Element > Frame > Change To Frame Object > Content > [content type] Element > Frame > Next Frame View > Extras > Show Text Threads Element > Frame > Previous Frame View > Extras > Show Text Threads Element > Frame > Remove From Threads Double-click the in port or out port to break a thread. Element > Frame > Delete Content Select content in the frame, and then press Delete.
To the top PageMaker Utilities menu commands PageMaker command InDesign equivalent Additional information Utilities > Plug-ins Help > Configure Plug-ins (Windows) or InDesign > Configure Plug-ins (Mac OS) Utilities > Find Edit > Find/Change You can perform Find/Change operations in Layout view or Story Editor. Utilities > Find Next Edit > Find Next See note above. Utilities > Change Edit > Find/Change See note above.
View > Fit In Window View > Fit Page In Window or View > Fit Spread In Window View > Entire Pasteboard View > Entire Pasteboard View > Zoom To Choose a magnification level from the Zoom menu at the bottom of the document window. View > Hide/Show Rulers View > Hide/Show Rulers View > Snap To Rulers No equivalent View > Zero Lock Right-click (Windows) or Control-click (Mac OS) the zero point, and then choose Lock Zero Point from the context menu that appears.
or Character Styles Window > Hide/Show Layers Window > Layers Window > Hide/Show Master Pages Window > Pages Window > Hide/Show Hyperlinks Window > Interactive > Hyperlinks Window > Plug-in Palettes No equivalent Window > [name of open document] Window > [name of open document] Plug-ins appear as added options in InDesign menus or panels, or in InDesign dialog boxes. Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Default keyboard shortcuts Interactive Shortcuts Guide Keys for tools Keys for selecting and moving objects Keys for transforming objects Keys for editing paths and frames Keys for tables Keys for finding and changing text Keys for working with type Keys for navigating through and selecting text Keys for viewing documents and document workspaces Keys for working with XML Keys for indexing Keys for panels Keys for the Control panel Keys for type panels and dialog boxes Keys for the character and paragraph st
This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips. Choose Window > Utilities > Tool Hints, and then select a tool to view its shortcuts and modifier keys.
Zoom tool Z Z Temporarily selects Zoom In tool Ctrl+Spacebar Command+Spacebar Toggle Fill and Stroke X X Swap Fill and Stroke Shift+X Shift+X Toggle between Formatting Affects Container and Formatting Affects Text J J Apply Color , [comma] , [comma] Apply Gradient . [period] .
Move selection by 10th** Ctrl+Shift+Left Arrow, Right Arrow, Up Arrow, Down arrow key Command+Shift+Left Arrow, Right Arrow, Up Arrow, Down arrow key Move selection by 10 times** Shift+Left Arrow, Right Arrow, Up Arrow, Down Arrow key Shift+Left Arrow, Right Arrow, Up Arrow, Down Arrow key Select master page item from document page Selection or Direct Selection tool+Ctrl+Shift–click Selection or Direct Selection tool+ Command+Shift–click Select next object behind or in front Selection tool+Ctrl–cl
Keys for editing paths and frames This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
current cell Start row on next column Enter (numeric keypad) Enter (numeric keypad) Start row on next frame Shift+Enter (numeric keypad) Shift+Enter (numeric keypad) Toggle between text selection and cell selection Esc Esc To the top Keys for finding and changing text This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Superscript Shift+Ctrl+(+) [plus sign] Shift+Command+(+) [plus sign] Subscript Shift+Alt+Ctrl+(+) [plus sign] Shift+Option+Command+(+) [plus sign] Reset horizontal or vertical scale to 100% Shift+Ctrl+X or Shift+Alt+Ctrl+X Shift+Command+X or Shift+Option+Command+X Basic letter group setting or detail setting Shift+Ctrl+X or Shift+Alt+Ctrl+X Shift+Command+X or Shift+Option+Command+X Align left, right, or center Shift+Ctrl+L, R, or C Shift+Command+L, R, or C Justify all lines Shift+Ctrl+F (all
Increase or decrease baseline shift by five times (horizontal text) Shift+Alt+Ctrl+Up Arrow/ Shift+Alt+Ctrl+Down Arrow Shift+Option+Command+Up Arrow/ Shift+Option+Command+Down Arrow Increase or decrease baseline shift by five times (vertical text) Shift+Alt+Ctrl+Right Arrow/ Shift+Alt+Ctrl+Left Arrow Shift+Option+Command+Right Arrow/ hift+Option+Command+Left Arrow Automatically flow story Shift–click loaded text icon Shift–click loaded text icon Semi-automatically flow story Alt–click loaded text
Select all in story Ctrl+A Command+A Select first/last frame Shift+Alt+Ctrl+Page Up/ Shift+Alt+Ctrl+Page Down Shift+Option+ Command+Page Up/ Shift+Option+ Command+Page Down Select previous/next frame Alt+Ctrl+Page Up/ Alt+Ctrl+Page Down Option+Command+Page Up/ Option+Command+Page Down Delete word in front of insertion point (Story Editor) Ctrl+Backspace or Delete Command+Delete or Del (numeric keypad) Update missing font list Ctrl+Alt+Shift+/ Command+Option+Shift+/ To the top Keys for viewin
Cycle through units of measurement Shift+Alt+Ctrl+U Shift+Option+Command+U Snap guide to ruler increments Shift–drag guide Shift–drag guide Switch between page and spread guides (creation only) Ctrl–drag guide Command–drag guide Temporarily turn on/off snap to Control-drag object Create vertical and horizontal ruler guides for the spread Ctrl–drag from zero point Command–drag from zero point Select all guides Alt+Ctrl+G Option+Command+G Lock or unlock zero point Right-click zero point and
Keys for indexing This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Open the Drop Shadow panel Alt+Ctrl+M Command+Option+M To the top Keys for the Control panel This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Vertical Scale, Horizontal Scale, Grid View, Font Size, Number of Columns, or Column Gutter icon Vertical Scale, Horizontal Scale, Grid View, Font Size, Number of Columns, or Column Gutter icon To the top Keys for type panels and dialog boxes This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Result Windows Mac OS Activate Tabs panel Shift+Ctrl+T Shift+Command+T Switch between alignment options Alt-click tab Option-click tab To the top Keys for the Layers panel This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Keys for the Color panel This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Change options without applying swatch Shift+Alt+Ctrl-double-click swatch Shift+Option+Command-double-click swatch To the top Keys for the Transform panel This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
Converting QuarkXPress and PageMaker documents Open QuarkXPress files in InDesign Convert PageMaker documents To the top Open QuarkXPress files in InDesign InDesign can convert document and template files from QuarkXPress 3.3 or 4.1x. InDesign can also convert document and template files from multi-language QuarkXPress Passport 4.1x files, so there is no longer any need to save these files as single-language files first. (To convert documents created with QuarkXPress 5.
2. Choose File > Save As and specify a location and filename. 3. Choose InDesign Template for Save As Type (Windows) or Format (Mac OS), and then click Save. What gets converted from QuarkXPress When you open a QuarkXPress file, InDesign converts the original file information to native InDesign information: Text boxes are converted to InDesign text frames.
You may want to use Save As in PageMaker to clear unnecessary hidden data. To ensure that all links are maintained, copy all linked files to the same folder where the PageMaker publication is stored. Make sure that all necessary fonts are available in InDesign. Repair broken graphics links in the PageMaker publication. If you have a problem converting a large PageMaker document, convert portions of the PageMaker file separately to isolate the problem.
All items on the PageMaker pasteboard appear on the pasteboard of the first spread in the InDesign document. All objects designated in PageMaker as Non-Printing are converted with Nonprinting selected in the InDesign Attributes panel. Grouped objects remain grouped except where nonprinting items are included in a group. Text and tables conversion issues Note the following: Text is converted to InDesign text frames. Tables in PageMaker files are converted to InDesign tables.
Tints are converted as percentages of the parent color. If the parent color isn’t in the Swatches panel, it’s added during conversion. When an object with a tint is selected, the parent color is selected in the Swatches panel, and the tint value appears in the pop-up menu. Color profiles for PageMaker files are converted directly. All Hexachrome colors are converted to RGB values. Profiles that are not ICC-compliant are replaced using the default CMS settings and profiles you specified for InDesign.
Assignment packages Create and send packages (InDesign) Receive packages (InCopy) Receive return packages (InDesign) To the top Create and send packages (InDesign) Under ideal circumstances, all InDesign and InCopy users on the team have access to a server where assignment files are stored. However, if one or more users don’t have access to a common server, you can create and distribute compressed assignment packages.
3. Edit the e-mail message by adding a recipient and providing any instructions. Send the message. All items in the assignment are checked out to the assigned user. However, the contents of the package itself aren’t locked, so anyone can open the package and edit them. Cancel a package In some cases, the package you send isn’t returned. For example, the message may have gotten lost, or the recipient may no longer work on the project. In such a situation, you can cancel a package. 1.
In InCopy, choose File > Open, and double-click the packaged assignment file. In InCopy, choose Open Package from the Assignments panel menu, and then double-click the package file. You can now edit the stories in the package. When you begin editing a story, you’re prompted to check out the contents of the frame. When you’ve finished editing, save all content and return or forward the package.
Adjusting your workflow Move content between assignments (InDesign) Delete assignments (InDesign) Relink missing assignment files (InDesign) Correct mistakes Overriding locked files (InDesign) Unlink content files (InDesign) Placing InCopy files in InDesign documents To the top Move content between assignments (InDesign) InDesign users can move content between existing assignments as well as from the Unassigned InCopy Content section of the Assignments panel.
has been deleted. However, the content files are not deleted and can be updated without loss of changes. To the top Relink missing assignment files (InDesign) If you move or delete an assignment file from disk, and then open the InDesign document from which it was created, InDesign won’t know where the assignment file is located. You need to re-create the assignment file so InDesign can find it.
If necessary (because of a production deadline, for example), InDesign users can remove a content file from the managed workflow and from the Links panel by unlinking it. If you want to make the content available again for editing, you must reexport it as InCopy content using a different file name. This ensures that the old lock file won’t prevent users from editing the file. Note: Unlinking your own checked-out file removes it from the workflow and deletes the lock file from disk.
Layout and design Linking Content Anne-Marie Concepcion (May. 15, 2012) video-tutorial Watch this video tutorial to learn how to create and update links between objects in the same document and others. Reviewing the Forms tools Anne-Marie Concepcion (May. 15, 2012) video-tutorial An overview of the form field-related buttons, dialog boxes and menu commands in InDesign. Compare the old and new ways of creating interactive forms. Testing a form in Acrobat Anne-Marie Concepcion (May.
A short tutorial on how to manage documents with multiple page sizes, in InDesign CS5 and later. Mini Bridge: Getting access to your assets (PDF, 180 KB) article (Jan. 1, 2011) Use Bridge as a floating panel inside InDesign. yes Mini Bridge. Mixing page sizes with the new Page tool (video 8:03) Anne-Marie Concepcion (Jan.
Create new documents Creating new documents Create a new document New Document options Document window overview Create custom page sizes Define document presets Create a document using a preset Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings. To the top Create a new document 1. Choose File > New > Document.
Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines. Deselect this option to let each page stand alone, such as when you’re printing flyers or posters or when you want objects to bleed in the binding. After you’ve created a document, you can use the Pages panel to create spreads with more than two pages or force the first two pages to open as a spread. (See Control spread pagination.) Master Text Frame CS5.
Document window notes: Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers. Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide. To the top Create custom page sizes You can create custom page sizes that appear in the Page Size menu in the New Document dialog box. 1. Choose File > New > Document. 2. Choose Custom Page Size from the Page Size menu. 3.
The New Document dialog box displays the preset layout options. 2. Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu. Recommended workflow for InDesign documents Use document templates Add documents to a book file Change document setup, margins, and columns Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Generate QR codes | CC About QR codes Manage QR codes in InDesign To the top About QR codes QR codes are machine readable printed representation of data for various industry uses. It has now become common in consumer advertising. A consumer with a Smartphone can install an app with a QR code scanner that can read and decode the URL information and redirect the phone’s browser to a company website.
Plain Text Text Message Email Business Card Based on the selected type, one or more fields are displayed to provide the content for which you want to generate the QR code. 3. The Color tab shows Swatch List. If you want to apply a specific color to the QR code, switch to the Color tab and select a specific color. By default, the generated QR code is Black with transparent background. 4. Click OK. 5.
The default background of a QR code frame is transparent. However, you can change the Frame’s Fill and Stroke attributes such as the Color, Line Style, and Thickness using the traditional controls. Transform the QR code object You can move, resize, or rotate the placed QR code object with the Selection tool. When you drag the frame’s box, only the frame resizes. However, while dragging: If you press the Shift key, the aspect ratio of the frame is preserved.
Creating text and text frames Create text frames Move and resize text frames Using text frames on master pages Change text frame properties Determine word and character counts Working with additional languages To the top Create text frames Text in InDesign resides inside containers called text frames. (A text frame is similar to a text box in QuarkXPress and a text block in Adobe PageMaker.) There are two types of text frames: frame grids and plain text frames.
Dragging to create new text frame Using the Selection tool, click the in port or out port of another text frame, and then click or drag to create another frame. Use the Place command to place a text file. Using the Type tool , click inside any empty frame. If the Type Tool Converts Frames To Text Frames option is selected in Type preferences, the empty frame is converted to a text frame. To the top Move and resize text frames Use the Selection tool to move or resize text frames.
Double-click handle to resize text frame To fit the text frame to the content, select the frame using the Selection tool, and choose Object > Fitting > Fit Frame to Content. The bottom of the text frame fits the contents of the text. If a text frame includes more overset text than can reasonably fit on the page, the text frame isn’t resized. To resize using the Scale tool , drag to resize the frame. (See Scale type.
Before (left) and after (right) setting inset and creating two columns in a text frame If you need to use the same text frame properties for multiple text frames, create an object style that you can apply to your text frames. 1. Using the Selection tool , select a frame, or using the Type tool , click inside the text frame or select text. 2. Choose Object > Text Frame Options, or hold down Alt (Windows) or Option (Mac OS) and then double-click the text frame using a selection tool. 3.
Fixed column width A. Original 2-column text frame B. Resized with Fixed Column Width deselected (still 2 columns) C. Resized with Fixed Column Width selected (4 columns) 5. (Optional) Select Balanced Columns to make text even at the bottom of a multi-column text frame. Before and after balancing columns Change text frame inset spacing (margins) 1. Using the Selection tool, select a frame, or using the Type tool, click inside the text frame or select text. 2. Choose Object > Text Frame Options. 3.
Ascent The height of the “d” character in the font falls below the top inset of the text frame. Cap Height The top of uppercase letters touch the top inset of the text frame. Leading Use the text’s leading value as the distance between the baseline of the first line of text and the top inset of the frame. X Height The height of the “x” character in the font falls below the top inset of the frame. Fixed Specify the distance between the baseline of the first line of text and the top inset of the frame.
To the top Determine word and character counts 1. Place the insertion point in a text frame to view counts for the entire thread of frames (the story), or select text to view counts only for the selected text. 2. Choose Window > Info to display the Info panel. The Info panel displays the number of characters, words, lines, and paragraphs in a text frame. The position of the insertion point within the text frame also appears.
Aligning and distributing objects Align panel overview Align or distribute objects Align objects using the Gap tool Distribute objects using Live Distribute To the top Align panel overview You use the Align panel (Window > Object & Layout > Align) to align or distribute objects horizontally or vertically along the selection, margins, page, or spread.
Objects distributed horizontally to selection (top) and to margins (bottom) 1. Select the objects to align or distribute. 2. Choose Window > Object & Layout > Align to display the Align panel. To show or hide additional panel options, choose Show Options or Hide Options from the panel menu. 3. From the menu at the bottom of the panel, specify whether you want to align or distribute objects based on the selection, margins, page, or spread. 4.
Using the Distribute Horizontal Centers option and adding a value for Use Spacing A. Spaces the objects evenly from their centers by a specified value B. Changes the overall width of the objects as a whole To set the space between objects (facing edge to facing edge), under Distribute Spacing, select Use Spacing and type the amount of space you want between the objects. (If Distribute Spacing is not visible, choose Show Options in the Align Panel menu.
The Gap tool ignores locked objects and master page items. 1. Select the Gap tool . 2. Move the pointer between two objects, and do any of the following actions: Drag to move the gap and resize all objects aligned along the gap. Shift-drag to move the gap between only the two nearest objects. Ctrl-drag (Windows) or Command-drag (Mac OS) to resize the gap instead of moving it. Adding the Shift key resizes the gap between only the two nearest objects.
Footnotes Create footnotes Change footnote numbering and layout Delete footnotes Work with footnote text To the top Create footnotes A footnote consists of two linked parts: the footnote reference number that appears in text, and the footnote text that appears at the bottom of the column. You can create footnotes or import them from Word or RTF documents. Footnotes are automatically numbered as they are added to a document. Numbering restarts in each story.
Changes you make to footnote numbering and layout affect existing footnotes and all new ones. 1. Choose Type > Document Footnote Options. 2. In the Numbering And Formatting tab, select options that determine the numbering scheme and formatting appearance of the reference number and footnote text. 3. Click the Layout tab, and select options that control the look of the footnote section on the page. 4. Click OK.
Minimum Space Before First Footnote This option determines the minimum amount of space between the bottom of the column and the first footnote line. You cannot use a negative value. Any Space Before setting in the footnote paragraph is ignored. Space Between Footnotes This option determines the distance between the last paragraph of one footnote and the first paragraph of the next footnote in a column. You cannot use a negative value.
Use the arrow keys to navigate among footnotes. Footnote numbering is not continued across documents in a book. If you don’t want numbering to restart in each document with the book, you need to change the Start At value manually in each document after the editing is final. In Story Editor, you can click the footnote icon to expand or collapse a footnote. You can expand or collapse all footnotes by choosing View > Story Editor > Expand All Footnotes or Collapse AllFootnotes.
Creating book files Create a book file Add documents to a book file Manage book files Synchronize book documents Convert book files from previous InDesign versions Number pages, chapters, and paragraphs in a book Print or output a book file To the top Create a book file A book file is a collection of documents that can share styles, swatches, master pages, and other items. You can sequentially number pages in booked documents, print selected documents in a book, or export them to PDF.
5. To designate a document as the style source, click the box next to the document’s name in the panel. To open a document in a book file, double-click the document name in the Book panel. To the top Manage book files Each open book file appears on its own tab in the Book panel. If multiple books are open at the same time, click a tab to bring that book to the front and access its panel menu.
Open a book file in Explorer or Finder 1. In the books panel, select a document. 2. From the books panel menu, choose Reveal In Explorer (Windows) or Reveal In Finder (Mac OS). A browser window opens that displays the selected file.
Selected style source 2. Make sure that the items you want copied from the style source are selected in the Synchronize Options dialog box. 3. In the Book panel, select the documents you want to synchronize with the style source document. If no document is selected, the entire book will be synchronized. To make sure that no documents are selected, click the blank gray area below the booked documents—you may need to scroll or resize the Book panel.
Convert documents in a book file 1. Open the book file in InDesign CS5. 2. In the Book panel menu: If you want the original documents to be overwritten during conversion, select Automatic Document Conversion. If you want to keep the original documents and save the converted documents with new names, deselect Automatic Document Conversion. (The book list will be updated to include the converted files, not the originals.) 3.
Start numbering on an odd or even page You can start document numbering on odd- or even-numbered pages in booked documents. 1. Choose Book Page Numbering Options in the Book panel menu. 2. Choose Continue On Next Odd Page or Continue On Next Even Page. 3. Select Insert Blank Page to add a blank page to the end of any document in which the subsequent document must begin on an odd- or even-numbered page, and then click OK. Turn off automatic page numbering in a book 1.
1. In the Book panel, do one of the following: To output specific documents, select the desired documents. To output the entire book, make sure no documents are selected. 2. Choose an output command (such as Print Book or Print Selected Documents) in the Book panel menu. Adobe also recommends Add basic page numbering Export to PDF for printing Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Creating an index About indexing Index panel overview Create a list of topics for an index Add index entries Page range options in indexes Add “See” or “See also” cross-references to an index Generate an index Change the sort order of indexes Manage an index To the top About indexing You can create a simple keyword index or a comprehensive, detailed guide to the information in your book. You can create only one index for a document or book. To create an index, you first place index markers in the text.
Workflow for creating an index To create an index, follow these basic steps: 1. Create a topic list (optional) A topic list helps you maintain consistency in your index entries. (See Create a list of topics for an index.) 2. Add index markers. Add index markers on the pages in your document that you want the index entries to refer to. (See Add index entries.) 3. Generate the index. Generating the index creates a set of entries for markers and their accompanying page numbers. (See Generate an index.) 4.
associated page numbers and cross-references, use Reference mode instead. Index panel in Reference mode (left) and Topic mode (right) Topics in the topic list appear in the New Page Reference dialog box as well. To create an index entry, simply select a topic and then associate it with a page or cross-reference. Unused topics (those without page or cross-references) are excluded when you generate an index. Creating a topic list before you add index entries is optional.
Edit an index topic Use the Index panel to edit entries before or after you generate an index. Changes you make to your entries in the Index panel will appear in the next index that you generate, but changes that you make to the generated index story will be lost when you regenerate the index. 1. Open a document containing the index topics. 2. In the Index panel, select Topic. 3. In the preview area, double-click a topic to edit. 4. Edit the topic as desired, and then click OK.
4. To view index entries from any open documents in a book file, select Book. 5. Choose New Page Reference in the Index panel menu. (If this command does not appear, make sure Reference is selected and that there is an insertion point or text selection in the document.) 6. To add text to the Topic Levels box, do any of the following: To create a simple index entry (such as cats), type the entry in the first Topic Levels box. (If text was selected, that text appears in the Topic Levels box.
Click Add All to locate all instances of the selected text in the document window and create an index marker for each one. Add All is available only if text in the document is selected. Click OK to add the index entry and close the dialog box. Note: If you click Cancel after clicking Add, the entries you just added are not removed. Use the Undo command to remove these entries. 11. To close the dialog box, click OK or Done.
Alternatively, you can create a topic list, and then select topics from the list as you create index entries. Index every occurrence of a word automatically Using the Add All option is an effective way to index all occurrences of a specified term in a document or a book. When you click Add All, InDesign creates index markers at every occurrence of the words selected in the document—not the text specified in the dialog box. (You can later delete entries that point to less significant information.
To Next Style Change The page range extends from the index marker to the next change of paragraph style. To Next Use Of Style The page range extends from the index marker to the page where the next occurrence of the paragraph style specified in the adjacent paragraph style pop-up menu appears. To End Of Story The page range extends from the index marker to the end of the current thread of text frames that contain text.
3. (Optional) Select Book to view index entries from any open documents in a book file. 4. Choose New Page Reference in the Index panel menu. 5. Enter a topic or topics in the Topic Levels boxes. 6. In the Type menu, choose a cross-reference prefix (such as See also) from the bottom of the menu. 7. Type a topic in the Referenced box, or drag an existing topic from the topic list at the bottom. 8. Click Add to add the cross-reference to the index.
Index formatting options When you click More Options in the Generate Index dialog box, formatting options appear that let you determine the style and appearance of the generated index. InDesign includes a number of built-in paragraph and character styles that you can select to format the generated index, or you can create and select your own styles. After you generate the index, you can edit these styles in the Paragraph Styles and Character Styles panels. Index with nested entries A. Title B.
Before Cross-reference Type or select a special character that appears between a reference and a cross-reference, as in Animals. See also beasts. The default is a period followed by a space. Determine formatting for this character by switching or editing the corresponding level style. Page Range Type or select a special character to separate the first and last numbers in a page range (such as Animals 38–43). The default is an en dash.
when entering the term “The Cats” in an index, if “Cats” is input in the Yomi text box and two index entries are created without any input, the term “The Cats” will be generated under the T and C index topics. For Korean sort order, you can specify Korean Consonant or Korean Consonant Plus Vowel. Sort order of Chinese indexes You determine the sort order of Chinese characters in two places -- in the Sort Options dialog box, and in the Sort By field when you create or edit an index entry.
Delete index markers Do either of the following: In the Index panel, select the entry or topic you want to delete. Click the Delete Selected Entry button . Note: If the selected entry is the heading for multiple subheadings, all subheadings are also deleted. In the document window, select the index marker and press Backspace or Delete. Note: To view index markers in the document window, choose Type > Show Hidden Characters. Find an index entry in the Index panel 1.
Creating a table of contents About tables of contents Creating tables of contents in books Generate a table of contents Create TOC styles for multiple lists Options for formatting a table of contents Create TOC entries with tab leaders Create a paragraph style with a tab leader Update and edit a table of contents To the top About tables of contents A table of contents (TOC) can list the contents of a book, magazine, or other publication; display a list of illustrations, advertisers, or photo credits; or i
If the necessary styles do not appear in the pop-up menus in the Table of Contents dialog box, you may need to synchronize the book so that the styles are copied to the document containing the table of contents. If you want number prefixes (such as 1-1, 1-3, and so on) to appear in your table of contents, use section numbering rather than chapter numbering. Section number prefixes can be included in a table of contents.
8. Click OK. A loaded text cursor text. appears. Before you click or drag, you can move to a different page or create a new page without losing the loaded 9. Click or drag the loaded text cursor on a page to place the new table of contents story. Note: Avoid threading the TOC frame to other text frames in the document. If you replace the existing TOC, the entire story will be replaced by the updated TOC.
When generating or editing a table of contents, use these options to determine the appearance of the generated table of contents text. Some of these options are available only when you click More Options in the dialog box. Note: The settings in the Style section apply only to the style currently selected under Include Paragraph Styles. You can specify different formatting options for each style.
is useful when creating a list of advertisers or illustrations that may not appear as visible text in the document itself. Deselect this option when you’ve used layers to store various versions or translations of the same text. Numbered Paragraphs If your table of contents includes a paragraph style that uses numbering, specify whether the TOC entry includes the full paragraph (both number and text), only the numbers, or only the paragraph.
3. Enter a name, if necessary, for the paragraph style. 4. Click Tabs. 5. Select the right-justified tab icon , and then click on the ruler to position the tab stop. If the paragraphs you’re applying the style to include numbered list items, make sure that you include two tab settings — the first for the indented number and the second for the tab leader. 6. For Leader, type a period (.). 7. Select other style options as desired, and click OK.
Liquid Layouts and Alternate Layouts | CC, CS6 What's covered Recommended workflow Liquid layouts Liquid page rules Alternate layouts Create Alternate Layouts Alternate layouts and Liquid Layout page rules, give you the flexibility to efficiently design for multiple page sizes, orientations, or aspect ratios. For publishing for multiple formats and sizes, you can choose a design strategy that suits a project best: Hand crafted, semi-automated, or fully automated.
Liquid layouts Liquid layouts make it easier to design content for multiple page sizes, orientations, or devices. Apply liquid page rules to determine how objects on a page are adapted when you create alternate layouts and change the size, orientation, or aspect ratio. You can apply different rules to different pages, depending on the layout and the goals; only one liquid page rule can be applied to a page at a time.
Master." Using basic Liquid Layout rules: Scale, Recenter, and Based on Master. Scale All content on the page is treated as a group, and as the page resizes, all the elements scale in proportion. The result is similar to letterboxing or pillarboxing on HD television screens. Liquid page rules: Scale Re-center All content on the page is automatically recentered no matter the width. Unlike Scale, the content remains its original size.
Liquid page rules: Guide-based Object-based You can specify liquid behavior for size and location relative to the page edge for each object, either fixed or relative. Each side of an object's bounding box or frame can either be fixed, or relative to its corresponding page edge. For example, the left side of the frame can have a relationship only with the left edge of the page. The height and width can either be fixed, or resizable relative to the page.
Used in combination with Liquid Layout, you can significantly reduce the amount of manual work required to re-layout content for every new page size and orientation. For a quick overview see Alternate Layouts video by Lynda.com.
Linked content | CC, CS6 Content Collector tools Place and link Specify link options Custom Style Mapping Update a linked item Replicating content across various pages is no easy task; copy-pasting can be cumbersome and time consuming. Use linked content features to manage multiple versions of content. You can place and link content within the same document or even across different documents.
panel. Map Styles Map paragraph, character, table, or cell styles, between the original and placed items. By default, style names are used for mapping. See Custom style mapping. Edit Custom Style Mapping Define custom style mapping between the original and placed items. Map the styles to automatically replace original styles in the placed item. Place Options Specify the Conveyor options while placing items. Remove items from the conveyor after you place them Place the current item multiple times.
2. From the Links panel menu, choose Link Options. Press Alt (Windows) or Option (Mac OS) to change the Cancel button to Reset. Click Reset to revert to default options. 3. Select the options as required: Update Link When Saving Document Enable this option to update the link when you save the document. Warn if Link Update Will Overwrite Local Edits Enable this option to show a warning message if updating the link will overwrite any local edits made to the linked object.
Text styles (paragraph, character, table, cell) or style groups can be mapped to different styles while linking. The mapped styles are automatically applied to the linked content, instead of the original styles applied to the parent. Custom style mapping comes in handy, for example, when you want to use sans serif fonts for digital and serif fonts for print publications. Or if you want, vary the text style between the horizontal and vertical layouts.
Creating type on a path Create type on a path Edit or delete type on a path Adjust the type on a path position Apply an effect to type on a path Add anchored objects to type on a path To the top Create type on a path You can format text to flow along the edge of an open or closed path of any shape. Apply options and effects to type on a path: Slide it along the path, flip it over to the other side of the path, or use the shape of the path to distort the characters.
Changing location of type on path Note: If neither clicking nor dragging seems to work, make sure that the small plus sign appears next to the Type On A Path tool. 3. Type the text you want. If you clicked to place the insertion point on the path, type will appear along the entire length of the path. If you dragged, type will appear only along the length you dragged. Note: If the path was originally visible, it remains visible after you add type to it.
2. Choose Type > Type on a Path > Options, or double-click the Type On A Path tool. 3. For Spacing, type a value in points. Higher values remove the extra space from between characters positioned on sharp curves or angles. Type on a path before (left) and after (right) applying spacing adjustment Note: The Spacing value compensates for the way characters fan out around a curve or sharp angle. It has no effect on characters positioned on straight segments.
1. Using the Selection tool , select the type on a path. 2. Position the pointer over the path type’s center bracket until a center bracket icon appears next to the pointer . Zoom in on the path to more easily select the bracket. 3. Drag the center bracket along the path. Note: The text won’t move if both the start and end brackets are at the ends of the path. To create some space for dragging text, drag the start or end bracket away from the ends of the path. Flip type on a path 1.
Type on a path effects A. Rainbow effect B. Skew effect C. 3D Ribbon effect D. Stair Step effect E. Gravity effect To keep characters’ vertical edges perfectly vertical regardless of the path shape, while letting characters’ horizontal edges follow the path, choose Skew. The resulting horizontal distortion is useful for text that appears to follow waves or go around a cylinder, as on a beverage can label.
Creating documents Customize the pasteboard and guides Change document setup, margins, and columns For detailed information and instructions, click the links below. To the top Customize the pasteboard and guides You can control the colors used to display guides for page margins and columns, as well as the guides for the bleed and slug areas on the pasteboard. To make it easier to distinguish between the Normal and Preview modes, you can change the color of the preview background.
After you create a document, you may change your mind about how you want it set up. For example, you may want single pages instead of facing pages, or you may want to change the page size or margin settings. Change document setup Changing options in the Document Setup dialog box affects every page in the document. If you change page size or orientation after objects have been added to pages, you can use the Layout Adjustment feature to minimize the amount of time needed for arranging existing objects.
2. If column guides are locked, choose View > Grids & Guides > Lock Column Guides to deselect it. 3. Using the Selection tool , drag a column guide. You can’t drag it past an adjacent column guide or beyond the edge of the page. Dragging a column guide to create unequal column widths To create columns with unequal gutters, create evenly spaced ruler guides and then drag individual guides to the desired location. (See Create ruler guides.
Create new documents (Chinese, Japanese, and Korean only) Creating new documents Create a new document Create a new document with a layout grid Create a new document with margins and columns New Document options Document window overview Create custom page sizes Define document presets Create a document using a preset Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings.
To the top Create a new document with a layout grid 1. Choose File > New > Document. 2. Change the number of pages, page size, and other options. To specify the dimensions of the bleed and slug areas, click More Options. 3. Click Layout Grid Dialog, and then specify the layout grid settings. (See Layout Grid options.) 4. Click OK to open a new document with the settings you specified. The layout grid is for layout purposes only. To add text to your document, add frame grids or text frames.
Start Page # Specify which number the document starts on. If you specify an even number (such as 2) with Facing Pages selected, the first spread in the document begins with a two-page spread. See Start a document with a two-page spread. Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines.
Document window notes: Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers. Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide. To the top Create custom page sizes You can create custom page sizes that appear in the Page Size menu in the New Document dialog box. 1. Choose File > New > Document. 2. Choose Custom Page Size from the Page Size menu. 3.
The New Document dialog box displays the preset layout options. 2. Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu. Recommended workflow for InDesign documents Use document templates Add documents to a book file Change document setup, margins, and columns Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Clipping paths Clipping paths Crop using a graphic’s path or alpha channel Create a clipping path automatically Clipping path options Convert a clipping path to a graphics frame To the top Clipping paths Clipping paths crop part of the artwork so that only a portion of the artwork appears through the shape or shapes you create. You can create clipping paths to hide unwanted parts of an image, creating both a path for the image and a frame for the graphic.
A. Original graphic B. Alpha channel C. Placed graphic D. Original graphic E. Graphic with embedded path F. Placed graphic When you place a Photoshop file, the Image Import Options dialog box lets you choose to use the default clipping path or select an alpha channel for clipping. 1. Select an imported graphic, and choose Object > Clipping Path. 2. In the Clipping Path dialog box, choose either Photoshop Path or Alpha Channel from the Type menu. 3.
Threshold levels at 25 (left) and 55 (right) Tolerance Specifies how similar a pixel’s lightness value can be to the Threshold value before the pixel is hidden by the clipping path. Increasing the Tolerance value is useful for removing unwanted bumps caused by stray pixels that are darker than, but close to the lightness value of, the Threshold value.
Choose Object > Clipping Path > Convert Clipping Path To Frame. Adobe also recommends Create and edit alpha channel masks Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Add basic page numbering Adding page numbering Add a page number marker to a master page Change the page numbering style Common page numbering tasks You can add a current page number marker to your pages to specify where a page number sits on a page and how it will look. Because a page number marker updates automatically, the page number it displays is always correct—even as you add, remove, or rearrange pages in the document. Page number markers can be formatted and styled as text.
Change the page numbering style By default, pages are numbered using Arabic numerals (1, 2, 3...); however, you can number pages using upper or lowercase Roman (i, ii, iii...) or alphanumeric (a, b, c...) numbering. You can also number pages using preceding zeros. Each part of the document that uses a different numbering style is called a section. For more information on sections, see Define section numbering. Page Numbering Gallery A visual gallery and quick tips on how to add page numbers....
Create a “Page x of y” effect in which x is the current page and y is the total number of pages. Insert a Current Page Number marker for x, and insert the Last Page Number text variable for y (choose Type > Text Variables > Insert Variable > Last Page Number). Create a “Continued on page x” story jump. See Add automatic page numbers for story jumps. Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
About pages and spreads Change the page and spread display Target or select a page or spread Add new pages to a document Create color labels for page thumbnails When you select the Facing Pages option in the File > Document Setup dialog box, document pages are arranged in spreads. A spread is a set of pages viewed together, such as the two pages visible whenever you open a book or magazine.
Select Show Vertically to display spreads in one vertical column. Deselect this option to allow spreads to be displayed side-by-side. Select Show Thumbnails to display thumbnail representations of the content of each page or master. (This option is not available if certain options are selected for Icon Size.) 5.
You can assign colored labels to the page thumbnails in the Pages panel. For example, you can use color labels to indicate the status of the pages, such as a green label for complete spreads, a yellow label for spreads being worked on, and a red label for unstarted spreads. 1. In the Pages panel, select the pages to which you want to apply the color labels. 2. From the Pages panel menu, choose Color Label, and then choose the color to assign.
Text Creating conditional text (video 6:48), CS4-CS6 David Blatner (Jan. 1, 2011) video-tutorial Learn how to use conditional text in InDesign. Linking text stories (PDF, 217 KB) article (Jan. 1, 2011) A short tutorial on the Place and Link Story feature in InDesign CS5.5. Paragraphs that span and split columns (video 2:01) Michael Ninness (Jan. 1, 2011) video-tutorial See how to build complex layouts in less clicks with paragraphs that span or split columns in InDesign CS5 and later.
Threading text Thread text frames Cut or delete threaded text frames Flow text manually or automatically Use Smart Text Reflow To the top Thread text frames The text in a frame can be independent of other frames, or it can flow between connected frames. To flow text between connected frames (also called text boxes), you must first connect the frames. Connected frames can be on the same page or spread, or on another page in the document. The process of connecting text among frames is called threading text.
Adding existing frame to thread 3. Click inside the second frame to thread it to the first. When you thread a frame grid to a plain text frame or to another frame grid with different grid settings, the text frame of the threaded frame is redefined to match the settings of the frame grid threaded from You can add automatic “continued on” or “continued from” jump lines that track threaded stories as they jump from frame to frame. (See Add automatic page numbers for story jumps.
Click an in port or an out port that represents a thread to another frame. For example, in a two-framed thread, click either the out port of the first frame or the in port of the second frame. Position the loaded text icon over the previous or next frame to display the unthread icon . Click in the frame you want to remove from the thread.
Your pointer becomes a loaded text icon after you place text or click an in port or out port. The loaded text icon lets you flow text onto your pages. By holding down a modifier key, you can determine how the text is flowed. The loaded text icon changes appearance, depending on where it is placed. When you position the loaded text icon over a text frame, parentheses enclose the icon or grid snapping point, the black pointer becomes white . When you position the loaded text icon next to a guide .
Flow text automatically With the loaded text icon displayed, hold down Shift as you do one of the following: Click the loaded text icon in a column to create a frame the width of that column. InDesign creates new text frames and new document pages until all text is added to the document. Click inside a text frame that is based on a master text frame. The text autoflows into the document page frame and generates new pages as needed, using the master frame’s attributes.
If your layout includes design elements specific to the right or left side of the spread, turn on this option. If your left and right pages are interchangeable, you can turn off this option. This option is dimmed if the document does not have facing pages. Delete Empty Pages Select this option to delete pages when you edit text or hide conditions. Pages are deleted only if the emptied text frame is the only object on the page.
Wrapping text around objects Wrap text around objects Change the shape of a text wrap Apply text wrap on master page items Wrapping text around anchored objects Suppress text wrap on hidden layers Justify text next to wrap objects Ignore text wrap in a text frame To the top Wrap text around objects You can wrap text around any object, including text frames, imported images, and objects you draw in InDesign.
Jump To Next Column Forces the surrounding paragraph to the top of the next column or text frame. 4. From the Wrap To menu, specify whether the wrap is applied to a specific side (such as the right side or largest area) or towards or away from the spine. (If you don’t see the Wrap To menu, choose Show Options from the Text Wrap panel menu.) This option is available only if you selected Wrap Around Bounding Box or Wrap Around Object Shape. Wrap To options A. Both right and left sides B.
Detect Edges Generates the boundary using automatic edge detection. (To adjust edge detection, select the object and choose Object > Clipping Path > Options.) Alpha Channel Generates the boundary from an alpha channel saved with the image. If this option isn’t available, no alpha channels were saved with the image.
To uniformly change the distance between the text and wrap object, specify offset values in the Text Wrap panel. To edit the text wrap boundary, use the Pen tool and Direct Selection tool. Editing text wrap boundary If you manually change the shape of a text wrap path, User-Modified Path is selected in the Type menu and remains dimmed in the menu. This indicates that the path of the shape has changed.
To the top Justify text next to wrap objects When you specify how text is justified next to wrap objects, the change applies to the entire document. 1. Choose Edit > Preferences > Composition (Windows) or InDesign > Preferences > Composition (Mac OS). 2. Select one of the following options, and click OK: Justify Text Next To An Object Justifies text next to wrap objects that separate a column of text.
In some cases, you’ll want to turn off text wrap in a text frame. For example, you may want one text frame to wrap around an image, but you may want a different text frame to appear within the image. 1. Select the text frame, and choose Object > Text Frame Options. 2. Select Ignore Text Wrap, and click OK. Compound paths and shapes About masks and alpha channels Master pages Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Arabic and Hebrew features | CC, CS6 Adobe World-Ready Composers Text direction Story direction Automatic Kashida insertion Ligatures Diacritical marks Copy-paste from Microsoft Word Default fonts Legacy font support Digit Types Hyphenation Find and replace Glyphs Justification Alternates Special Middle East characters insertion Table direction Binding directions Right to Left writing preferences Page and chapter numbering Writing direction in Gallery view and Story Editor Diacritical coloring New and impr
Adobe World-Ready Composers You can also save your files with Arabic and Hebrew names. To the top Text direction To create content in Arabic and Hebrew, you can make the right-to-left (RTL) direction the default text direction. However, for documents that include left-to-right (LTR) text, you can now seamlessly switch between the two directions. Select the paragraph direction from the Paragraph panel.
Character direction To the top Story direction When you're working with Arabic and Hebrew languages, the story generally flows from the right to the left. The first column must be on right side of the frame, and subsequent columns are added to the left. If your layout contains mixed content, then different stories need a different direction. From the Story panel (Window > Type & Tables > Story), click a story direction.
Automatic Kashidas To the top Ligatures You can automatically apply ligatures to character pairs in Arabic and Hebrew. Ligatures are typographic replacement characters for certain letter pairs if they are available in a given Open Type font. When you choose Ligatures from the Character panel menu or Control panel menu, a standard ligature defined in the font is produced. 1. Select text. 2. Choose Ligatures from the Character panel menu or the Control panel menu.
Change the position of diacritical marks To the top Copy-paste from Microsoft Word You can copy text from Microsoft Word, and paste it directly into a document. The pasted text's alignment and direction is automatically set to that of the arabic or hebrew text. To the top Default fonts When you install a Middle Eastern or North African version, the default typing font is set to the installation-specific language, by default.
Digit type selection To the top Hyphenation Sentences that have more words that can fit into one line of text automatically wrap into the next line. The type of text justification when wrapping occurs sometimes causes unnecessary spaces to appear in the line that are not aesthetically pleasing or linguistically correct. Hyphenation enables you to split the word at the end of a line, using a hyphen. This fragmentation causes the sentence to wrap into the next line in a better way.
InDesign: Edit > Find/Change In InDesign, you can use the Transliterate tab (Edit > Find/Change) to find and replace digits between Arabic, Hindi, and Farsi. For example, you can find digits typed in Hindi and convert them to Arabic. To the top Glyphs Arabic and Hebrew users can apply glyphs from the default character set.
Insert Special ME Character. Insert a special ME character To the top Table direction Arabic and Hebrew users can set the direction of a table inserted in a document. Accordingly the order of cells and columns, default language, and the alignment of text is set. For an Arabic user, the rightmost column is the first column, and any additional columns are added beyond the leftmost column of the table. Table direction is also supported in the Story Editor (Ctrl + Y). To set the direction of a new table: 1.
Page layout of a right-bound book To the top Right to Left writing preferences Neutral characters The direction of some characters in Arabic and Hebrew can appear ambiguous. Lack of clarity about the direction of characters can cause confusion in the direction and order of strings. To ensure that the direction of such characters is clear and unambiguous: 1. Click Edit > Preferences > Right to Left 2. Select the Force Neutral Character Direction According to the Keyboard Input box.
Numbering pages, sections, and chapters To the top Writing direction in Gallery view and Story Editor While in Arabic or Hebrew, you can indicate the direction in which you are writing. Go to Edit > Preferences > Story Editor Display, and select the Indicate Writing Direction box, to enable this feature. When this feature is enabled, the cursor has an arrow that indicates the direction of writing.
Text Frame fitting options | CC, CS6 Flexible width columns Persistent text frame fitting options To the top Flexible width columns You can use the Flexible width option to adjust the number and width of columns as the text frame is resized. Columns are automatically added or deleted when the maximum column width is reached as the text frame is resized. A. Original text frame B. Text frame width increases C.
Auto-size text frame options make it possible to set up a text frame so that it is automatically resized when you add, delete, or edit text. To access the Auto-size options, do the following: 1. Select a text frame and choose Object > Text Frame Options 2. Click Auto-size. Auto Size options 3. Select an auto size option to apply when text is added or deleted: Off Height only Width only Height and Width Height and Width (Keep proportions) 4.
Spell-checking and language dictionaries Check spelling Hyphenation and spelling dictionaries To the top Check spelling You can spell-check a selected range of text, in all of the text in a story, in all stories in a document, or in all stories in all open documents. Misspelled or unknown words, words typed twice in a row (such as “the the”), and words with possible capitalization errors are highlighted.
to check stories in all selected frames. Select To End Of Story to check from the insertion point. Select Selection to check only selected text. This option is available only if text is selected. 4. When unfamiliar or misspelled words or other possible errors are displayed, choose an option: Click Skip to continue spell-checking without changing the highlighted word. Click Ignore All to ignore all occurrences of the highlighted word, until InDesign is restarted.
Select a suggested correction. If a word is repeated or needs to be capitalized, you can choose Delete Repeated Word [word] or Capitalize [word]. Select Add [word] To User Dictionary. This automatically adds the word to the current dictionary without opening the Dictionary dialog box. The word remains unchanged in the text. Select Dictionary. This opens the Dictionary dialog box where you can select the Target dictionary, change hyphenation breaks, and specify a language.
Create or add user dictionaries You can create a user dictionary, or you can add user dictionaries from previous InDesign or InCopy versions, from files that others have sent you, or from a server where your workgroup’s user dictionary is stored. The dictionary you add is used for all your InDesign documents. 1. Choose Edit > Preferences > Dictionary (Windows) or InDesign > Preferences > Dictionary (Mac OS). 2. From the Language menu, choose the language with which you want to associate the dictionary.
1. Choose Edit > Preferences > Dictionary (Windows) or InDesign > Preferences > Dictionary (Mac OS). 2. From the Language menu, choose the language to which the dictionary belongs. 3. Do any of the following: To remove a dictionary from the list, select it and click the Remove User Dictionary icon language. .
1. Choose Edit > Spelling > User Dictionary. 2. In the Language menu, choose a language. 3. In the Target menu, choose the dictionary from which you want to remove the word. The Target menu lets you choose an external user dictionary or any open document. 4. In the Dictionary List menu, do one of the following: To modify the list of additions to the selected Target word list, choose Added Words. To modify the list of words that are flagged as misspelled, choose Removed Words.
use only the default hyphenation and spelling plug-in, you don't need to change any settings in the Dictionary Preferences dialog box. If you install a different spelling or hyphenation plug-in provided by a third-party developer, it appears as an option in the Hyphenation Vendor and Spelling Vendor menus in this dialog box. This would let you select one vendor's hyphenation or spelling engine for some languages and another vendor's hyphenation or spelling engine for other languages. 1.
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Editing text Select text View hidden (nonprinting) characters Add column, frame, and page breaks Use the Story Editor Use conditional text To the top Select text Using the Type tool, do one of the following: Drag the I-bar cursor over a character, word, or an entire text block to select it. Double-click a word to select it. Spaces next to the word are not selected. Triple-click anywhere in a line to select a line.
to deselect it. Nonprinting characters such as those for spaces, tabs, ends of paragraphs, index markers, and ends of stories appear. These special characters are visible only in a document window and a story editor window; they don’t print or output to formats such as PDF and XML. The hidden characters appear in the same color as the layer color.
Nonbreaking Space Nonbreaking Space (Fixed Width) Hair Space Sixth Space Thin Space Quarter Space Third Space Punctuation Space Figure Space Flush Space Column Break Frame Break Page Break Odd Page Break Even Page Break Forced Line Break InCopy Note InCopy Note (in Story Editor) Position marker (InCopy only) Index marker Index marker (in Story Editor) Hidden conditional text Hidden conditional text (in Story Editor) Bookmark or hyperlink destination marker (often a text anchor) Bookmark or hyperlink dest
XML tag XML tag (in Story Editor) Footnote (in Story Editor) Table (in Story Editor) Variable (in Story Editor) Index marker (in Story Editor) To the top Add column, frame, and page breaks Control column, frame, and page breaks by inserting special break characters in the text. 1. Using the Type tool, click to place the insertion point where you want the break to occur. 2. Choose Type > Insert Break Character, and then choose a break option from the submenu.
Inserts a paragraph return (the same as pressing Enter or Return). Forced Line Break Forces a line to break where the character is inserted, starting a new line without starting a new paragraph (the same as pressing Shift+Enter or Shift+Return). A forced line break is also called a soft return. Discretionary Line Break Indicates where a line of text should break if the line needs to break. A discretionary line break is similar to a discretionary hyphen, only no hyphen is added where the line breaks.
1. Select the text frame, click an insertion point in the text frame, or select multiple frames from different stories. 2. Choose Edit > Edit In Story Editor. To open another instance of the same story editor window, make the story editor active, and choose Window > Arrange > New Window. Return to the layout window In Story Editor, do one of the following: Choose Edit > Edit In Layout.
Footnotes Index markers Deleted text Added text Moved text Text Display Options Choose a display font, size, line spacing, text color, and background. You can also specify a different theme, such as selecting Classic System to view yellow text on a black background. These settings affect the display of text in the story editor window, not how they appear in layout view.
Conditional text hidden A. “Mac” condition hidden B. Hidden condition symbols Conditions can be applied only to text. You can make anchored objects conditional, but only by selecting the anchored object marker. You can apply conditions to text within table cells, but you cannot apply conditions to table cells, columns, or rows. You cannot apply conditions to text in locked InCopy stories.
Indexes and cross-references When indexing a document, pay attention to whether index markers are placed inside or outside conditional text. Keep in mind that index markers in hidden conditional text are not included in the generated index. If you create a cross-reference to conditional text, make sure that the source text has the same condition.
try to delete it, InDesign prompts you to confirm that you want to delete the hidden conditional text. You cannot apply other conditions, styles, or formatting to hidden conditional text. If text has several conditions applied to it and at least one of those conditions is shown while another is hidden, the text is not hidden. To show or hide individual conditions, click the visibility box next to a condition name. The eye icon indicates the condition is shown.
Load (import) conditions Choose Load Conditions (to load only conditions) or Load Conditions And Sets from the Conditional Text panel menu. Select the InDesign document from which you want to import the conditions, and click Open. Loaded conditions and sets replace any condition or set that has an identical name. You cannot load conditions from an InCopy file in InDesign, but you can load conditions from an InDesign file in both InDesign and InCopy.
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Captions Generate a caption from an image Specify caption setup options Create captions using variables Define caption variables A caption is descriptive text that appears below an image. InDesign provides several methods for creating captions that display the image metadata you specify. InDesign provides a special caption variable that displays the specified metadata of an image. If a text frame containing the variable is next to or grouped with the image, the variable displays the metadata of that image.
1. Choose Object > Captions > Caption Settings. 2. Choose the metadata you want to include, and specify the text that appears before and after the metadata. 3. To include multiple rows of metadata, click the plus sign icon. 4. Specify the following options, and click OK. Text Before / Text After The text that appears before or after the specified metadata. Metadata Choose the metadata option, such as Description or City, from the list.
4. Move the caption text frame next to an image frame, or group the caption text frame with the image frame. If the caption variable is blank, edit the image metadata, and then use the Links panel to update the image. To edit image metadata, see Edit metadata in image files. To the top Define caption variables Caption variables are updated automatically when a text frame containing a caption variable is moved next to an image.
Adding text to frames Add text to a document Paste text Drag and drop text Place (import) text Import Buzzword documents Link or embed imported text files To the top Add text to a document Add text to a document by typing or by pasting or placing text from a word-processing application. If your word-processing application supports drag-and-drop, you can also drag text into InDesign frames. For large blocks of text, the Place command is an efficient, versatile way to add text to your document.
Insert placeholder text InDesign can add placeholder text that you can easily replace with real text later. Adding placeholder text can give you a more complete sense of your document’s design. 1. Use the Selection tool to select one or more text frames, or use the Type tool to click in a text frame. 2. Choose Type > Fill With Placeholder Text.
Roman language in the Character panel. 1. Choose Edit > Preferences > Type (Windows) or InDesign > Preferences > Type (Mac OS). 2. Select Adjust Spacing Automatically When Cutting And Pasting Words, and then click OK. To the top Drag and drop text You can use the mouse to drag and drop text in the Story Editor or in the Layout View. You can even drag text from the Story Editor to the layout window (or vice versa), or into some dialog boxes such as Find/Change.
and spreadsheet files are embedded (not linked). 2. Do one of the following: To create a new frame for the placed text, make sure that no insertion point is present and that no text or frames are selected. To add text to a frame, use the Type tool to select text or place the insertion point. To replace the contents of an existing frame, use a selection tool to select the frame. If the frame is threaded, a loaded text cursor appears.
Microsoft Word and RTF import options If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options: Table Of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as text only. Index Text Imports the index as part of the text in the story. These entries are imported as text only. Footnotes Imports Word footnotes.
imported document. Save Preset Stores the current Word Import Options for later reuse. Specify the import options, click Save Preset, type the name of the preset, and click OK. The next time you import a Word style, you can select the preset you created from the Preset menu. Click Set As Default if you want the selected preset to be used as the default for future imports of Word documents.
Formatted Only Once InDesign preserves the same formatting used in Excel during the initial import. If the spreadsheet is linked rather than embedded, formatting changes made to the spreadsheet are ignored in the linked table when you update the link. This option isn’t available in InCopy. Table Style Applies the table style you specify to the imported document. This option is available only if Unformatted Table is selected. Cell Alignment Specifies the cell alignment for the imported document.
Buzzword is a web-based text editor that lets users create and store text files on a web server. In InDesign CS5, you can import and export text from Buzzword documents. When you import a Buzzword document, a URL-based link is created to the Buzzword document on the server. When the Buzzword document is updated outside InDesign, you can use the Links panel to update the imported version in InDesign. However, doing so removes any changes to the Buzzword text you’ve made in InDesign. Note: The Acrobat.
3. To create links in placed files, select Create Links When Placing Text And Spreadsheet Files. If this option is turned on, use the Links panel to update, relink, or remove links. If this option is turned off, text files are embedded (not linked). To unlink (embed) a linked text file, select the file in the Links panel, and then choose Unlink from the Links panel menu. More Help Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Creating text and text frames Create text frames Move and resize text frames Using text frames on master pages Change text frame properties Determine word and character counts Working with additional languages To the top Create text frames Text in InDesign resides inside containers called text frames. (A text frame is similar to a text box in QuarkXPress and a text block in Adobe PageMaker.) There are two types of text frames: frame grids and plain text frames.
Dragging to create new text frame Using the Selection tool, click the in port or out port of another text frame, and then click or drag to create another frame. Use the Place command to place a text file. Using the Type tool , click inside any empty frame. If the Type Tool Converts Frames To Text Frames option is selected in Type preferences, the empty frame is converted to a text frame. To the top Move and resize text frames Use the Selection tool to move or resize text frames.
Double-click handle to resize text frame To fit the text frame to the content, select the frame using the Selection tool, and choose Object > Fitting > Fit Frame to Content. The bottom of the text frame fits the contents of the text. If a text frame includes more overset text than can reasonably fit on the page, the text frame isn’t resized. To resize using the Scale tool , drag to resize the frame. (See Scale type.
Before (left) and after (right) setting inset and creating two columns in a text frame If you need to use the same text frame properties for multiple text frames, create an object style that you can apply to your text frames. 1. Using the Selection tool , select a frame, or using the Type tool , click inside the text frame or select text. 2. Choose Object > Text Frame Options, or hold down Alt (Windows) or Option (Mac OS) and then double-click the text frame using a selection tool. 3.
Fixed column width A. Original 2-column text frame B. Resized with Fixed Column Width deselected (still 2 columns) C. Resized with Fixed Column Width selected (4 columns) 5. (Optional) Select Balanced Columns to make text even at the bottom of a multi-column text frame. Before and after balancing columns Change text frame inset spacing (margins) 1. Using the Selection tool, select a frame, or using the Type tool, click inside the text frame or select text. 2. Choose Object > Text Frame Options. 3.
Ascent The height of the “d” character in the font falls below the top inset of the text frame. Cap Height The top of uppercase letters touch the top inset of the text frame. Leading Use the text’s leading value as the distance between the baseline of the first line of text and the top inset of the frame. X Height The height of the “x” character in the font falls below the top inset of the frame. Fixed Specify the distance between the baseline of the first line of text and the top inset of the frame.
To the top Determine word and character counts 1. Place the insertion point in a text frame to view counts for the entire thread of frames (the story), or select text to view counts only for the selected text. 2. Choose Window > Info to display the Info panel. The Info panel displays the number of characters, words, lines, and paragraphs in a text frame. The position of the insertion point within the text frame also appears.
Footnotes Create footnotes Change footnote numbering and layout Delete footnotes Work with footnote text To the top Create footnotes A footnote consists of two linked parts: the footnote reference number that appears in text, and the footnote text that appears at the bottom of the column. You can create footnotes or import them from Word or RTF documents. Footnotes are automatically numbered as they are added to a document. Numbering restarts in each story.
Changes you make to footnote numbering and layout affect existing footnotes and all new ones. 1. Choose Type > Document Footnote Options. 2. In the Numbering And Formatting tab, select options that determine the numbering scheme and formatting appearance of the reference number and footnote text. 3. Click the Layout tab, and select options that control the look of the footnote section on the page. 4. Click OK.
Minimum Space Before First Footnote This option determines the minimum amount of space between the bottom of the column and the first footnote line. You cannot use a negative value. Any Space Before setting in the footnote paragraph is ignored. Space Between Footnotes This option determines the distance between the last paragraph of one footnote and the first paragraph of the next footnote in a column. You cannot use a negative value.
Use the arrow keys to navigate among footnotes. Footnote numbering is not continued across documents in a book. If you don’t want numbering to restart in each document with the book, you need to change the Start At value manually in each document after the editing is final. In Story Editor, you can click the footnote icon to expand or collapse a footnote. You can expand or collapse all footnotes by choosing View > Story Editor > Expand All Footnotes or Collapse AllFootnotes.
Find/Change Find/Change overview Find and change text Search using GREP expressions Metacharacters for searching Find and change objects Find and change glyphs Find and change fonts Find/change items using queries To the top Find/Change overview The Find/Change dialog box contains tabs that let you specify what you want to find and change. Find/Change dialog box A. Find/Change tabs B. Find a tab character C. Replace with an em dash D. Search options E.
Find/Change dialog box A. Find/Change tabs B. Find a tab character C. Replace with an em dash D. Search options E. Metacharacters menu Text Search for and change specific occurrences of characters, words, groups of words, or text formatted a certain way. You can also search for and replace special characters such as symbols, markers, and white space characters. Wildcard options help to broaden your search. GREP Use advanced, pattern-based search techniques to search for and replace text and formatting.
Use metacharacters to search for special characters, such as a tab. Use a predefined query to find and replace text. (See Find/change items using queries.) 5. In the Change To box, type or paste the replacement text. You can also select a representative character from the pop-up menu to the right of the Change To box. 6. Click Find. 7.
Some OpenType formatting options appear in both the OpenType Options and Basic Character Formats (Position menu) sections. For information on OpenType and other formatting attributes, search for the related topic in InDesign Help. Note: To search for (or replace with) formatting only, leave the Find What or Change To box blank. 5. If you want to apply formatting to the text found, click the Change Format box, or click the Specify Attributes To Change icon Change Format Settings section.
Searches for text in stories that have been checked out as part of an InCopy workflow. You cannot replace text in locked stories. Include Hidden Layers Searches for text on layers that have been hidden using the Layer Options dialog box. When text on a hidden layer is found, you can see highlighting where the text appears, but you cannot see the text. You can replace text on hidden layers. Text in a hidden condition is always omitted from searching. Include Master Pages Searches for text on master pages.
Tips for constructing GREP searches Here are some tips for constructing GREP expressions. Many searches under the GREP tab are similar to those under the Text tab, but be aware that you need to insert different codes depending on which tab you’re using. In general, the Text tab metacharacters begin with a ^ (such as ^t for a tab) and GREP tab metacharacters begin with a \ (such as \t for a tab). However, not all metacharacters follow this rule.
third groupings (open and close quotes) are removed C. Character style specified This example searches only for single words enclosed in quotation marks. If you want to search for phrases enclosed in parentheses, add wildcard expressions, such as (\s*.*\w*\d*), which looks for spaces, characters, word characters, and digits. Example 2: Phone numbers InDesign includes a number of search presets that you can choose from the Queries menu.
Groupings (quick) (brown) (fox) () The quick brown fox jumps up and down. The quick brown fox jumps up and down. All found text = quick brown fox; Found Text 1= quick; Found Text 2 = brown; Found Text 3= fox Non-marking parentheses (quick) ($:brown) (fox) (?:expression) The quick brown fox jumps up and down. The quick brown fox jumps up and down.
times and not more than 3 abbbbbc b{2,3}? matches at least 2 times and not more than 3 (shortest match) abbc abbbc abbbbc abbbbbc To the top Metacharacters for searching Metacharacters represent a character or symbol in InDesign. Metacharacters in the Text section of the Find/Change dialog box begin with a caret (^); metacharacters in the GREP section begin with a tilde (~) or backslash (\). You can type metacharacters in the Text tab or GREP tab of the Find/Change dialog box.
Trademark Symbol ^d ~d Open Parenthesis Character ( \( Close Parenthesis Character ) \) Open Brace Character { \{ Close Brace Character } \} Open Bracket Character [ \[ Close Bracket Character ] \] Em Dash ^_ ~_ En Dash ^= ~= Discretionary Hyphen ^- ~- Nonbreaking Hyphen ^~ ~~ Ideographic Space ^( ~( Em Space ^m ~m En Space ^> ~> Third Space ^3 ~3 Quarter Space ^4 ~4 Sixth Space ^% ~% Flush Space ^f ~f Hair Space ^| ~| Nonbreaking Space ^s ~s Nonbr
Single Right Quotation Mark ^] ~] Standard carriage return ^b ~b Column Break ^M ~M Frame Break ^R ~R Page Break ^P ~P Odd Page Break ^L ~L Even Page Break ^E ~E Discretionary Line Break ^k ~k Right Indent Tab ^y ~y Indent to Here ^i ~i End Nested Style Here ^h ~h Nonjoiner ^j ~j * Running header (paragraph style) variable ^Y ~Y * Running header (character style) variable ^Z ~Z * Custom text variable ^u ~u * Last page number variable ^T ~T * Chapter number var
uppercase letter * Any lowercase letter \l * Any character that is not a lowercase letter \L ^ All Found Text $0 Found Text 1-9 $1 (specifies the number of the grouping found, such as $3 for the third grouping; groupings are enclosed in parentheses) * Kanji ^K ~K * Beginning of Word \< * End of Word \> * Word Boundary \b * Opposite of Word Boundary \B * Beginning of Paragraph ^ * End of Paragraph [location] $ * Zero or One Time ? * Zero or More Times * * One or More Times + * Ze
* Single-line Off (?-s) * Any alphanumeric character [[:alnum:]] * Any alphabetic character [[:alpha:]] * Any blank character, either space or tab [[:blank:]] * Any control character [[:control:]] * Any graphical character [[:graph:]] * Any printable character [[:print:]] * Any punctuation character [[:punct:]] * Any character whose code is greater than 255 (applies only to the wide character traits classes) [[:unicode:]] * Any hexadecimal digit character 0-9, a-f, and A-F [[:xdigit:]] *
To the top Find and change glyphs The Glyph section of the Find/Change dialog box is especially useful for replacing glyphs that share the same unicode value with other similar glyphs, such as alternate glyphs. InDesign Secrets provides a clear example about finding and changing glyphs at Finding and Changing Glyphs. 1. Choose Edit > Find/Change. 2.
Use the Type > Find Font command to help ensure consistent output by analyzing font usage on pages and in imported graphics. To find and change specific text attributes, characters, or styles, use the Edit > Find/Change command instead. 1. Choose Type > Find Font. 2. Select one or more font names in the Fonts In Document list. 3. Do one of the following: To find the first occurrence in the layout of the font selected in the list, click Find First. The text using that font moves into view.
Search using queries 1. Choose Edit > Find/Change. 2. Choose a query from the Query list. The queries are grouped by type. 3. Specify a range to search on the Search menu. The search range is not stored with the query. 4. Click Find. 5. To continue searching, click Find Next, Change (to change the most recently found text or punctuation mark), Change All (a message indicates the total number of changes), or Change/Find (to change text or punctuation marks and continue your search).
To load a query that was given to you so that it appears in the Query list, copy the query file to the appropriate location: Mac OS Users\[username]\Library\Preferences\Adobe InDesign\[Version]\[Language]\Find-Change Queries\[query type] Windows XP Documents and Settings\[username]\Application Data\Adobe\InDesign\[Version]\[Language]\Find-Change Queries\[query type] Windows Vista and Windows 7 Users\[username]\AppData\Roaming\Adobe\InDesign\[Version]\[Language]\Find-Change Queries\[query type] Adobe als
Bullets and numbering Create bulleted or numbered lists Format a bulleted or numbered list Change bullet characters Change numbered list options Defining lists Create a paragraph style for running lists Create multi-level lists Create running captions for figures and tables Restart or continue numbering for a list Convert list bullets or numbers to text To the top Create bulleted or numbered lists In bulleted lists, each paragraph begins with a bullet character.
Click the Bulleted List button or the Numbered List button in the Control panel (in Paragraph mode). Hold down Alt (Windows) or Option (Mac OS) while clicking a button to display the Bullets And Numbering dialog box. Choose Bullets And Numbering from the Paragraph panel or Command panel. For List Type, choose either Bullets or Numbers. Specify the settings you want, and then click OK. Apply a paragraph style that includes bullets or numbering. 3.
Position settings Note: The Left Indent, First Line Indent, and Tab Position settings in the Bullets And Numbering dialog box are paragraph attributes. For that reason, changing these settings in the Paragraph panel also changes bulleted and numbered list formats. Tab Position Activates the tab position to create space between the bullet or number and the start of the list item.
Bullets And Numbering dialog box A. Bullet without remembered font B. Bullet with remembered font Change the bullet character 1. On the Control panel menu or Paragraph panel menu, select Bullets And Numbering. 2. In the Bullets And Numbering dialog box, select Bullets from the List Type menu. 3. Select a different bullet character, and then click OK. Add a bullet character 1. In the Bullets And Numbering dialog box, select Bullets from the List Type menu, then click Add. 2.
Choose an item (such as Em Dash or Ellipses) from the Insert Special Character menu. Type a word or character before the number metacharacter. For example, to number questions in a list, you can type the word Question. 4. Choose a character style for the expression. (The style you choose applies to the entire number expression, not just to the number.) 5. For Mode, choose one of the following options: Continue From Previous Number Numbers lists sequentially.
Define a list 1. Choose Type > Bulleted And Numbered Lists > Define Lists. 2. Click New in the Define Lists dialog box. 3. Enter a name for the list, choose whether you want to continue numbering across stories, and continue numbering from previous documents in your book. 4. Click OK twice. After you define a list, you can use it in a paragraph style, such as a style for tables, figures, or ordered lists, as well as apply it by way of the Control panel and Paragraph panel.
3. On the left side of the New Paragraph Style dialog box, click Bullets And Numbering. 4. For List Type, select Bullets or Numbering. 5. If you are creating a style for numbered lists, choose a defined list from the List menu, or choose New List and define the list. 6. Specify the bullet or numbering characteristics. 7. Use the Bullet or Number Position section of the New Paragraph Style dialog box to change the indent spacing.
6. Choose a list you defined from the List menu. If you haven’t yet defined your list, you can choose New List from the menu and define it now. 7. In the Level box, enter a number that describes which level of the multi-level list you’re creating a style for. 8. From the Format menu, choose the type of numbering you want to use. 9. In the Number box, enter metacharacters or select metacharacters from the menus to describe the number formatting you want for list items at this level.
4. In the Number box, enter a descriptive word and any spacing or punctuation (as needed) along with the numbering metacharacters. For example, to create a “Figure A” effect, enter the word “Figure” and a space before the numbering metacharacters (such as Figure ^#.^t). This adds the word “Figure” followed by a sequential number (^#), a period, and a tab (^t).
2. Select a list and click the Edit button. 3. Select Continue Numbers From Previous Document In Book to resume numbering the list from the previous document (you must choose Continue Numbers Across Stories to activate this option), or deselect this option to start the list in the current document at 1 (or A). 4. Click OK twice. To make sure that numbering is updated properly in a book, synchronize the documents in the book and choose Update Numbering > Update All Numbers from the books panel menu.
Tracking and reviewing changes Track changes Accept and reject changes Set Track Changes preferences Change the user name and color To the top Track changes A valuable feature is the ability to track changes made to a story by each contributor in the writing and editing process. Whenever anyone adds, deletes, or moves text within an existing story, the change is marked in the Story Editor in InDesign or the Galley and Story views in InCopy. You can then accept or reject the changes.
3. Add, delete, or move text within the story as needed. How change tracking is displayed When Track Changes is turned on, each change is marked by default as follows in Story Editor (InDesign) or in Galley and Story views (InCopy): The Track Changes section of the Preferences dialog box lets you choose a color to identify your changes. It also lets you select which changes (adding, deleting, or moving text) you want tracked and the appearance of tracking. Added text Highlighted.
2. Click the insertion point in a change. The Track Changes panel displays the date, time, and other change information. To the top Accept and reject changes When changes have been made to a story, whether by you or by others, the change-tracking feature enables you to review all changes and decide whether to incorporate them into the story. You can accept or reject single changes, only portions of a tracked change, or all changes at once.
4. Select Prevent Duplicate User Colors to ensure that all users are assigned different colors. 5. To show change bars, select the Change Bars option. Choose a color from the Change Bar Color menu, and specify whether you want change bars to appear in the left or right margin. 6. Select Include Deleted Text When Spellchecking if you want to spell-check text marked to be deleted. 7. Click OK. To the top Change the user name and color 1. Choose File > User. 2.
Text variables Create and edit text variables Insert text variables Delete, convert, and import text variables To the top Create and edit text variables A text variable is an item you insert in your document that varies according to the context. For example, the Last Page Number variable displays the page number of the last page of the document. If you add or remove pages, the variable is updated accordingly. InDesign includes several preset text variables that you can insert in your document.
Variable types Chapter Number A variable created with the Chapter Number type inserts the chapter number. You can insert text before or after the chapter number, and you can specify a numbering style. If the document’s chapter number is set to continue from the previous document in the book, you may need to update the book’s numbering in order for the appropriate chapter number to appear.
ss Second, leading zero 07 a AM or PM, two characters PM z or zzzz Time zone, abbreviated or expanded PST or Pacific Standard Time File Name This variable inserts the name of the current file into the document. It’s commonly added to the slug area of the document for printing or used in headers and footers. In addition to Text Before and Text After, you can choose the following options. Include Entire Folder Path Select to include the full folder path with the file name.
Insert text variables 1. Place the insertion point where you want the variable to appear. 2. Choose Type > Text Variables > Insert Variable, and then choose the variable you want to insert. The variable appears on the page as if you’d typed it in the document. For example, the Creation Date variable might appear as December 22, 2007. If you choose Type > Show Hidden Characters, the variable instance is surrounded by a box using the current layer color. Note: Text variables do not break across lines.
Use Incoming Definition Overwrites the existing variable with the loaded variable and applies its new attributes to all text in the current document that used the old variable. The definitions of the incoming and existing variables are displayed at the bottom of the Load Text Variables dialog box so that you can view a comparison. Auto-Rename Renames the loaded variable. 4. Choose OK, and then click Done. You can also copy variables to other documents when you synchronize a book file.
Linked content | CC, CS6 Content Collector tools Place and link Specify link options Custom Style Mapping Update a linked item Replicating content across various pages is no easy task; copy-pasting can be cumbersome and time consuming. Use linked content features to manage multiple versions of content. You can place and link content within the same document or even across different documents.
panel. Map Styles Map paragraph, character, table, or cell styles, between the original and placed items. By default, style names are used for mapping. See Custom style mapping. Edit Custom Style Mapping Define custom style mapping between the original and placed items. Map the styles to automatically replace original styles in the placed item. Place Options Specify the Conveyor options while placing items. Remove items from the conveyor after you place them Place the current item multiple times.
2. From the Links panel menu, choose Link Options. Press Alt (Windows) or Option (Mac OS) to change the Cancel button to Reset. Click Reset to revert to default options. 3. Select the options as required: Update Link When Saving Document Enable this option to update the link when you save the document. Warn if Link Update Will Overwrite Local Edits Enable this option to show a warning message if updating the link will overwrite any local edits made to the linked object.
Text styles (paragraph, character, table, cell) or style groups can be mapped to different styles while linking. The mapped styles are automatically applied to the linked content, instead of the original styles applied to the parent. Custom style mapping comes in handy, for example, when you want to use sans serif fonts for digital and serif fonts for print publications. Or if you want, vary the text style between the horizontal and vertical layouts.
Glyphs and special characters Glyphs panel overview Insert glyphs and special characters Create and edit custom glyph sets Use quotation marks Insert white space characters About Adobe SING Glyphlet Manager To the top Glyphs panel overview Enter glyphs by way of the Glyphs panel.
Choose Entire Font to display all glyphs available in the font. Choose an option below Entire Font to narrow the list to a subset of glyphs. For example, Punctuation displays only punctuation glyphs; Math Symbols narrows the choices to mathematical symbols. Sort glyphs in the Glyphs panel Choose By CID / GID or By Unicode to determine how glyphs are sorted in the Glyphs panel. To the top Insert glyphs and special characters A glyph is a specific form of a character.
InDesign tracks the previous 35 distinct glyphs you inserted and makes them available under Recently Used in the first row of the Glyphs panel (you have to expand the panel to see all 35 glyphs on the first row). Do one of the following: Double-click a glyph under Recently Used. Choose Recent Glyphs on the Show list to display all recently used glyphs in the main body of the Glyphs panel, and then double-click a glyph.
Show menu options in the Glyphs panel Show menu options in the Glyphs panel 1. In the Glyphs panel, choose an OpenType font from the font list. 2. Choose an option from the Show menu. The options displayed vary depending on which font is selected. For information on applying OpenType font attributes, see Apply OpenType font attributes. For more information on OpenType fonts, see www.adobe.com/go/opentype. Highlight alternate glyphs in the text 1.
Create a custom glyph set 1. Choose Type > Glyphs. 2. Do one of the following: From the Glyphs panel menu, choose New Glyph Set. Open the context menu on the Glyphs panel and choose New Glyph Set. 3. Type the name of the glyph set. 4. Choose the insert order in which glyphs will be added to the glyph set, and click OK: Insert At Front Each new glyph is listed first in the set. Append At End Each new glyph is listed last in the set.
1. In the Glyphs panel, choose the Custom Glyph Set from the Show menu. 2. Right-click (Windows) or Control-click (Mac OS) a glyph, and then choose Delete Glyph From Set. Delete custom glyph sets 1. Do one of the following: From the Glyphs panel menu, choose Delete Glyph Set. From the context menu, choose Delete Glyph Set. 2. Click the name of a custom glyph set. 3. Click Yes to confirm.
Do one of the following: Choose Type > Insert Special Character > Quotation Marks > Straight Double Quotation Marks or Straight Single Quotation Mark (Apostrophe). Deselect the Use Typographer’s Quotes option in the Type section of the Preferences dialog box, and then type the quotation mark or apostrophe. Press Shift+Ctrl+Alt+' (Windows) or Shift+Command+Option+' (Mac OS) to switch between turning on and off the Use Typographer’s Quotes preferences option.
One-fourth the width of an em space. Sixth Space One-sixth the width of an em space. Flush Space Adds a variable amount of space to the last line of a fully justified paragraph, useful for justifying text in the last line. (See Change Justification settings.) Hair Space One-twenty-fourth the width of an em space. Thin Space One-eighth the width of an em space. You may want to use a thin space on either side of an em dash or en dash. Figure Space Same width as a number in the typeface.
Formatting CJK characters Apply shatai to text Rotate characters Adjust aki before and after characters Use tate-chu-yoko Add Ruby to text Apply kenten Align text of different sizes To the top Apply shatai to text In traditional typesetting technology, characters were slanted by using a lens to distort the glyphs when being set on film. This oblique style is known as shatai. Shatai is distinct from a simple slant of the glyphs, because it also scales the glyphs.
To the top Adjust aki before and after characters 1. Select opening parenthesis or closing parenthesis with the type tool. 2. Choose the amount of aki you want to add from the Mojikumi Before Character Character panel. or Mojikumi After Character pop-up menu, in the For example, if you specify 2bu, half a full-width space is added, and if you specify 4bu, a quarter of a full-width space is added. This aki will not be adjusted when the line is set to full justification.
dialog box, and click OK. If multiple instances of tate-chu-yoko appear next to each other, use the Non-joiner character to keep them separate. Choose Type > Insert Special Character > Other > Non-joiner. Remove tate-chu-yoko 1. Select the text to which you want to apply tate-chu-yoko. 2. Do one of the following: Choose and cancel Tate-chu-yoko from the Character panel menu or Control panel menu.
Ruby on horizontal text (left), and ruby to the right of vertical text (right) When the parent to which you want to attach ruby covers two lines, the ruby will follow when the parent moves to the next line. Note: In some instances, such as when applying a style that includes a variable, Ruby characters may be removed. 1. Select the text to which you want to attach ruby. You cannot attach ruby when there are forced line breaks in the selected text. 2.
In KumiNumber, specify the number of successive half-width characters that you want to rotate to vertical orientation. For example, if this is set to 2, the character string "123" will not rotate, while "12" will. Select Include Roman Characters to apply tate-chu-yoko to roman text. Select Scale to Fit to force the tate-chu-yoko to have the same dimensions (1 em x 1 em) in the ruby string, either using an OpenType feature or scaling the glyphs.
2. For Kenten Settings, specify the options below: Kenten Type Select a kenten character, such as Fisheye or White Circ le. Choose Custom to specify a custom character. You can enter characters directly, or you can specify a character code value for the specified character set. Position Specify the spacing between the kenten and characters.
Roman Baseline aligns the small characters in a line to the large character baseline grid. Embox Top/Right, Center, or Embox Bottom/Left align the small characters in a line to the specified position of the large characters embox. In vertical text frames, Embox Top/Right aligns the text to the right of the embox, and Embox Bottom/Left aligns the paragraph to the left of the embox. ICF Top/Right and ICF Bottom/Left align the small characters in a line to the ICF specified by the large characters.
Creating type on a path Create type on a path Edit or delete type on a path Adjust the type on a path position Apply an effect to type on a path Add anchored objects to type on a path To the top Create type on a path You can format text to flow along the edge of an open or closed path of any shape. Apply options and effects to type on a path: Slide it along the path, flip it over to the other side of the path, or use the shape of the path to distort the characters.
Changing location of type on path Note: If neither clicking nor dragging seems to work, make sure that the small plus sign appears next to the Type On A Path tool. 3. Type the text you want. If you clicked to place the insertion point on the path, type will appear along the entire length of the path. If you dragged, type will appear only along the length you dragged. Note: If the path was originally visible, it remains visible after you add type to it.
2. Choose Type > Type on a Path > Options, or double-click the Type On A Path tool. 3. For Spacing, type a value in points. Higher values remove the extra space from between characters positioned on sharp curves or angles. Type on a path before (left) and after (right) applying spacing adjustment Note: The Spacing value compensates for the way characters fan out around a curve or sharp angle. It has no effect on characters positioned on straight segments.
1. Using the Selection tool , select the type on a path. 2. Position the pointer over the path type’s center bracket until a center bracket icon appears next to the pointer . Zoom in on the path to more easily select the bracket. 3. Drag the center bracket along the path. Note: The text won’t move if both the start and end brackets are at the ends of the path. To create some space for dragging text, drag the start or end bracket away from the ends of the path. Flip type on a path 1.
Type on a path effects A. Rainbow effect B. Skew effect C. 3D Ribbon effect D. Stair Step effect E. Gravity effect To keep characters’ vertical edges perfectly vertical regardless of the path shape, while letting characters’ horizontal edges follow the path, choose Skew. The resulting horizontal distortion is useful for text that appears to follow waves or go around a cylinder, as on a beverage can label.
Articles (CS5.5) Introduction to articles Create an article and add content to it Add all page items in a document to an article Managing articles Include articles for export To the top Introduction to articles Articles provide an easy way to create relationships among page items. These relationships can be used to define the content to be exported to EPUB, HTML, or Accessible PDFs; and to define the order of the content.
1. Choose Window > Articles to open the Articles panel. 2. Select an article to add the items to. If you don’t select an article, a new article is created. 3. Press Command (Mac OS) or Ctrl (Windows) and then click the in the Articles panel. 4. If a New Article dialog box opens, enter a name for the article. 5. Select Include When Exporting to add the article to the EPUB/HTML export. If you’ve selected an article, choose Add Document Content to Selected Articles from the articles panel menu.
Anchored objects About anchored objects Create an anchored object Position a custom-positioned anchored object Working with anchored objects using drag-and-drop (CS5.5) Selecting and copying anchored objects View anchored object markers on the page Reposition an anchored object on the page manually Resize an anchored object Release an anchored object To the top About anchored objects Anchored objects are items, such as images or text boxes, that are attached—or anchored—to specific text.
For a video tutorial on working with anchored frames, see www.adobe.com/go/vid0073. Tim Cole provided a shortcut on inserting anchored frames at Anchored Frames Productivity Shortcut. To the top Create an anchored object If an object isn’t available to place into the document (for example, sidebar text that is not written yet), you can create an empty anchored frame as a placeholder for content you can add later.
Inline and Above Line position options When you choose Inline or Above Line from the Position menu in the Anchored Object Options dialog box, the following options are available for setting the position of the anchored object. (You can also access these options in the Insert Anchored Object dialog box.) Inline Aligns the bottom of the anchored object to the baseline.
positioned anchored object. Relative To Spine Specifies whether the object aligns relative to the document spine. When you select this option, the Anchored Object Reference Point proxy displays as a two page spread. The two pages mirror each other. When selected, objects positioned on one side of a spread, for instance the outside margin, remain on the outside margin even when the text reflows to a facing page. Using the Relative To Spine option A.
X Relative To Specifies what you want to use as the basis for horizontal alignment. For instance, Text Frame lets you align the object to the left, center, or right side of the text frame. Where exactly it aligns horizontally depends on the reference points you choose and any offset you specify for X Offset.
box with a plus sign (+). Prevent Manual Positioning Ensures that you can’t move the anchored object by dragging or nudging it on the page. Preview Displays the position adjustments on the page as you make them. To the top Position a custom-positioned anchored object Note the following when using the Anchored Object Options dialog box to position custom-positioned anchored objects. The custom position options include four main options: The two Reference Point proxies and the X and Y Relative To menus.
Positioning anchored object to a specific location on the page A. Position object using use Page Margin or Page Edge for X and Y Relative To B. When text reflows, object does not follow text until text moves to another page To keep the object aligned with a specific line of text so that the object stays with that text when it reflows, choose a Line option from the Y Relative To menu.
10. Click OK. To the top Working with anchored objects using drag-and-drop (CS5.5) Working with anchored objects using drag-and-drop (CS5.5) You can drag an existing object into a text frame to anchor it or move it. Use the Selection tool or Direct Selection tool and then drag the blue square near the upper-right corner of the text frame. Do one of the following: to select the object, To anchor an existing object, drag the blue square to the position where you want the object’s anchor to appear.
To move inline anchored objects, use the Selection tool move inline objects vertically only, not horizontally. or Direct Selection tool to select the object, and then drag vertically. You can If you want to move an inline or above line object outside of the text frame, convert it to a custom-positioned object and then move it as desired.
Adding editorial notes in InDesign Add editorial notes Use Notes mode Manage notes Edit Notes preferences The Notes feature in InDesign uses the workflow user names to identify the author of a note or a tracked change. Notes and tracked changes are color-coded for each user as defined in Notes preferences in InDesign or the User dialog box in InCopy (File > User). Notes can appear only in text. In InDesign, they can be printed only from the Story Editor, and they cannot be exported to PDF.
A note anchor marks the location of a note. The Notes panel displays the contents of the note, along with specific information about the note. To convert text to a note, select text and choose Type > Notes > Convert To Note. A new note is created. The selected text is removed from the body of the story and pasted into the new note. The note anchor or bookend is located where the text you selected was cut.
Linked stories | CS5.5 Create a linked story Specify linked story options Update a linked story Edit original story Replicating content across various pages is no easy task; copy-pasting is error prone and time consuming. Use linked stories to manage multiple versions of a story or text content in the same document. Linked stories make it easier to support emerging workflows, where for example, you need to design for vertical and horizontal layouts.
2. From the Links panel menu, choose Linked Story Options. 3. Select the options as required: Update Link When Saving Document Warn if Link Update will Overwrite Local Edits Remove Forced Line Breaks Tip: To specify default story options, with all documents closed, open the links panel menu and choose Linked Story Options. Tip: To specify Linked Story Options while creating linked stories, press the Shift key when you choose Edit > Place and Link Story.
Styles Applying GREP styles (video 4:46) Michael Ninness (Jan. 1, 2011) video-tutorial This video tutorial shows you how to apply a character style to any text that matches the GREP expression you specify. Make the GREP style part of a paragraph style.
Drop caps and nested styles Apply a character style to a drop cap Create nested styles Create GREP styles There are three main ways to use Drop Caps and Nested Styles feature: to apply a character style to a drop cap, to apply a nested style to text at the beginning of a paragraph, and to apply a nested line style to one or more lines in a paragraph. To the top Apply a character style to a drop cap You can apply a character style to the drop-cap character or characters in a paragraph.
Create nested styles You can specify character-level formatting for one or more ranges of text within a paragraph or line. You can also set up two or more nested styles to work together, one taking over where the previous one ends. For paragraphs with repetitive and predictable formatting, you can even loop back to the first style in the sequence. Nested styles are especially useful for run-in headings.
2. Do one of the following: To add nested styles to a paragraph style, double-click the paragraph style, and then click Drop Caps And Nested Styles. To add nested styles to a single paragraph, choose Drop Caps And Nested Styles from the Paragraph panel menu. Note: For best results, apply nested styles as part of paragraph styles.
Loop through nested styles You can repeat a series of two or more nested styles throughout a paragraph. A simple example would be to alternate red and green words in a paragraph. Or, in nested line styles you could alternate red and green lines in a paragraph. The repeating pattern remains intact even if you add or remove words in the paragraph. 1. Create the character styles you want to use. 2. Edit or create a paragraph style, or place the insertion point in the paragraph you want to format. 3.
5. Click OK. Nested style character style options To determine how a nested character style ends, select any of the following: If you don’t want the character to be included in the nested style formatted, choose Up To instead of Through when you define the nested style. Sentences Periods, question marks, and exclamation points indicate the end of a sentence. If a quotation mark follows the punctuation, it is included as part of the sentence.
This character ends the nested style at that point, regardless of the nested style definition. Remove the formatting of a nested style In the Drop Caps And Nested Styles dialog box, or in the Drop Caps And Nested Styles section of the Paragraph Style Options dialog box, select the nested style and click Delete. Apply a different paragraph style. To the top Create GREP styles GREP is an advanced, pattern-based search technique.
2. Click New GREP Style. 3. Click to the right of Apply Style, and then specify a character style. If you haven’t created a character style to use, choose New Character Style and specify the formatting you want to use. 4. Click to the right of To Text and do any of the following to construct a GREP expression: Enter the search expression manually. (See Metacharacters for searching.) Click the Special Characters For Search icon to the right of the To Text field.
Paragraph and character styles About character and paragraph styles Styles panel overview Add paragraph and character styles Map styles to export tags | CC, CS6, CS5.
To use the Next Style feature, choose a style from the Next Style menu when you’re creating or editing a style. Jeff Witchel provides a video tutorial about using the Next Style feature at Using the Next Style feature. To the top Styles panel overview Use the Character Styles panel to create, name, and apply character styles to text within a paragraph; use the Paragraph Styles panel to create, name, and apply paragraph styles to entire paragraphs.
keyboard shortcuts to styles. 7. If you want the new style to be applied to the selected text, select Apply Style To Selection. 8. To specify the formatting attributes, click a category (such as Basic Character Formats) on the left, and specify the attributes you want to add to your style. When specifying a Character Color in the Style Options dialog box, you can create a new color by double-clicking the fill or stroke box. 9.
content that is linked to InDesign. You can determine which styles are loaded, and what should occur if a loaded style has the same name as a style in the current document. Note: If you import styles into linked content, new styles are added to the InDesign document when the content is updated, and any style with a name conflict is overridden by the InDesign style with the same name. 1.
Edit all export tags You can view and modify all export tags together in a single window. 1. Select Edit All Export Tags in the Paragraph, Character, or Object style panel menu. 2. Click EPUB and HTML, or PDF. 3. Click the tag corresponding to the style. It gets converted to a list; choose the new value. To the top Convert Word styles to InDesign styles While importing a Microsoft Word document into InDesign or InCopy, you can map each style used in Word to a corresponding style in InDesign or InCopy.
1. Select the characters to which you want to apply the style. 2. Do one of the following: Click the character style name in the Character Styles panel. Select the character style name from the drop-down list in the Control panel. Press the keyboard shortcut you assigned to the style. (Make sure that Num Lock is on.) Apply a paragraph style 1. Click in a paragraph, or select all or part of the paragraphs to which you want to apply the style. 2.
To the top Edit character and paragraph styles One of the advantages of using styles is that when you change the definition of a style, all of the text formatted with that style changes to match the new style definition. Note: If you edit styles in InCopy content that’s linked to an InDesign document, the modifications are overridden when the linked content is updated. Edit a style using the dialog box 1.
3. In the Delete Paragraph Style dialog box, select the style to replace it. If you select [No Paragraph Style] to replace a paragraph style or [None] to replace a character style, select Preserve Formatting to keep the formatting of text to which the style is applied. The text preserves its formatting but is no longer associated with a style. 4. Click OK. To delete all unused styles, choose Select All Unused in the Styles panel menu, and then click the Delete icon.
Break the link between text and its style When you break the link between text and its style, the text retains its current formatting. However, future changes to that style will not be reflected in the text that was separated from the style. 1. Select the text that is marked with the style that you want to break from. 2. Choose Break Link To Style from the Styles panel menu.
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Object styles About object styles Object Styles panel overview Define object styles Apply object styles Use default object styles Clear object style overrides Break the link to an object style Rename an object style Edit object styles Delete an object style Redefine an object style Import object styles To the top About object styles Just as you use paragraph and character styles to quickly format text, you can use object styles to quickly format graphics and frames.
Change how object styles are listed in the panel Select Small Panel Rows from the panel menu to display a more condensed version of the object styles. Drag the object style to a different position. When a black line appears in the desired position, release the mouse button. Select Sort By Name from the panel menu to list the object styles in alphabetical order.
box in Windows or a hyphen in Mac OS) will leave drop shadow out of the style, so any drop shadow applied to the style does not appear as an override. Object style categories A. Turned on B. Ignored C. Turned off Note: Categories in which the settings can be turned on or off individually, such as Fill, Stroke, and Transparency, have only two states. They can either be turned on or ignored. The Paragraph Styles category is ignored by default, even if you’re creating a text frame.
style. To change the default style for a graphics frame, choose Default Graphics Frame Style from the Object Styles panel menu, and then select the object style. Graphic placeholder frames (with an X in them), always use the [None] style as default. You cannot specify an object style as default. To change the default style for a grid frame, choose Default Grid Style from the Object Styles panel menu, and then select the object style.
2. Choose Break Link To Style from the Object Styles panel menu. If you don’t want to retain the formatting of the object style, choose [None] in the Object Styles panel. To the top Rename an object style 1. Make sure no objects are currently selected so that a style isn’t mistakenly applied. 2. In the Object Styles panel, double-click the object style you want to rename. 3. In the Object Style Options dialog box, type a new name for the style, and click OK.
Redefine an object style After you apply an object style, you can override any of its settings. If you decide you like the changes you made to a particular object, you can redefine the style so that it matches the formatting of the object you changed. Be aware that the Redefine Object Style command redefines only categories that are turned on or turned off, but not categories that are ignored.
Working with styles Duplicate styles or style groups Group styles Move and reorder styles To the top Duplicate styles or style groups Right-click (Windows) or Control-click (Mac OS) a style or style group in the Styles panel, and then choose Duplicate Style. A new style or group appears in the Styles panel, with the same name followed by “copy.” If you duplicated a group of styles, the style names within the new group remain the same. You can also duplicate styles by copying them to another group.
2. Choose Copy To Group from the Styles panel menu. 3. Select the group (or [Root] level) that you want to copy the styles or group to, and then click OK. If the group already contains style names identical to those being copied, incoming styles are renamed. Expand or collapse style groups To expand or collapse only one group, click the triangle icon next to it. To expand or collapse the group and all its subgroups, Ctrl-click (Windows) or Command-click (Mac OS) the triangle icon.
Typography Document installed fonts (video 2:29) Michael Ninness (Jan. 1, 2011) video-tutorial Learn how to use document installed fonts in your designs, in InDesign CS5 and later.
Using fonts About fonts Installing fonts Apply a font to text Specify a typeface size Previewing fonts OpenType fonts Installing OpenType fonts Apply OpenType font attributes Work with missing fonts Document installed fonts Multiple master fonts To the top About fonts A font is a complete set of characters—letters, numbers, and symbols—that share a common weight, width, and style, such as 10 -pt Adobe Garamond Bold.
To the top Apply a font to text When you specify a font, you can select the font family and its type style independently. When you change from one font family to another, InDesign attempts to match the current style with the style available in the new font family. For example, Arial Bold would change to Times Bold when you change from Arial to Times. When you apply a bold or italic style to type, InDesign applies the typeface style specified by the font.
can choose fonts. The following icons are used to indicate different kinds of fonts: OpenType Type 1 TrueType Multiple Master Composite You can turn off the preview feature or change the point size of the font names or font samples in Type preferences. To the top OpenType fonts OpenType fonts use a single font file for both Windows® and Macintosh® computers, so you can move files from one platform to another without worrying about font substitution and other problems that cause text to reflow.
For more information on OpenType fonts, see www.adobe.com/go/opentype. Apply OpenType font attributes 1. Select text. 2. In the Character panel or Control panel, make sure that an OpenType font is selected. 3. Choose OpenType from the Character panel menu, and then select an OpenType attribute, such as Discretionary Ligatures or Fractions. Features not supported in the current font appear in square brackets, such as [Swash].
The character may change form when it appears at the start (initial position), middle (medial position), or end (final position) of a word, and it may change form as well when it appears alone (isolated position). Select a character and choose a Positional Forms option to format it correctly. The General Form option inserts the common character; the Automatic Form option inserts a form of the character according to where the character is located in the word and whether the character appears in isolation.
If the Select Substituted Fonts preferences option is selected, text formatted with missing fonts appears in pink highlighting so that you can easily identify text formatted with a missing font. 1. Choose Edit > Preferences > Composition (Windows®) or InDesign > Preferences > Composition (Mac OS®). 2. Select Substituted Fonts, and then click OK.
Aligning text Align or justify text Align paragraphs to a baseline grid Create balanced headline text Create paragraphs that span or split columns Align or justify text vertically within a text frame To the top Align or justify text Text can be aligned with one or both edges (or insets) of a text frame. Text is said to be justified when it is aligned with both edges.
Align paragraphs to a baseline grid The baseline grid represents the leading for body text in a document. You can use multiples of this leading value for all elements of the page to ensure that text always lines up between columns and from page to page. For example, if the body text in your document has 12-point leading, you could give your heading text 18-point leading and add 6 points of space before the paragraphs that follow the headings.
2. In the Paragraph panel or Control panel, choose Balance Ragged Lines from the menu. This feature takes effect only when the Adobe Paragraph Composer is selected. To the top Create paragraphs that span or split columns You can make a paragraph span across multiple columns in a text frame to create a straddle head effect. You can choose whether a paragraph spans all columns or a specified number of columns.
3. Choose Split Columns from the Paragraph Layout menu. 4. Specify the following options, and then click OK: Sub-columns Choose the number of columns you want the split the paragraph into. Space Before Split / Space After Split Add space before or after the split paragraph. Inside Gutter Determine the space between the split paragraphs. Outside Gutter Determine the space between the outside of the split paragraphs and the margins.
3. In the Vertical Justification section of the Text Frame Options dialog box, choose one of the following options in the Align menu: To vertically align text down from the top of the frame, choose Top. (This is the default setting.) To center lines of text in the frame, choose Center. To vertically align lines of text up from the bottom of the frame, choose Bottom. To evenly distribute lines of text vertically between the top and bottom of the frame, choose Justify. 4.
Formatting paragraphs Adjust paragraph spacing Use drop caps Add rules (lines) above or below paragraphs Ways to control paragraph breaks Control paragraph breaks using Keep Options Create hanging punctuation To the top Adjust paragraph spacing You can control the amount of space between paragraphs. If a paragraph begins at the top of a column or frame, InDesign does not honor the Space Before value.
cap to occupy. 3. For Drop Cap One Or More Characters , type the number of drop cap characters you want. 4. To apply a character style to the drop cap character, choose Drop Caps And Nested Styles from the Paragraph panel menu, and then choose the character style you created. You can also use the Drop Caps And Nested Styles dialog box to align the drop cap to the text edge, reducing the amount of space on the left side of the drop cap, and adjust for drop cap letters with descenders, such as “g” and “y.
3. At the top of the Paragraph Rule dialog box, select Rule Above or Rule Below. 4. Select Rule On. Note: If you want both a rule above and below, make sure that Rule On is selected for both Rule Above and Rule Below. 5. Select Preview to see what the rule will look like. 6. For Weight, choose a weight or type a value to determine the thickness of the rule. For Rule Above, increasing the weight expands the rule upwards. For Rule Below, increasing the weight expands the rule downward. 7.
on a page with the following paragraph on the next page. You have several options for fixing widows, orphans, short exit lines, and other paragraph break problems: Discretionary hyphens A discretionary hyphen (Type > Insert Special Character > Hyphens And Dashes > Discretionary Hyphen) appears only if the word breaks. This option prevents the common typographic problem of hyphenated words, such as “care-giver,” appearing in the middle of a line after text reflows.
beginning or ending of the paragraph to prevent orphans and widows. For Start Paragraph, choose an option to force InDesign to push the paragraph to the next column, frame, or page. If Anywhere is selected, the start position is determined by the Keep Line Settings option. For other options, they will be forced to start from these positions. When you create paragraph styles for headings, use the Keep Options panel to make sure that your headings remain with the paragraph that follows them.
Formatting characters Apply baseline shift Make characters superscript or subscript in a non-OpenType font Apply underline or strikethrough Apply ligatures to letter pairs Change the color, gradient, or stroke of text Add transparency effects to text Assign a language to text Change the case of type Scale type Skew type To the top Apply baseline shift Use Baseline Shift to move a selected character up or down relative to the baseline of the surrounding text.
To the top Apply underline or strikethrough The default weight of an underline and strikethrough depends on the size of the type. Jeff Witchel provides a video tutorial about underlining at Custom Underlines in InDesign. Apply underline or strikethrough 1. Select text. 2. Choose Underline or Strikethrough in the Character panel menu or the Control panel.
Apply ligatures to letter pairs InDesign can automatically insert ligatures, which are typographic replacement characters for certain letter pairs, such as “fi” and “fl,” when they are available in a given font. The characters that InDesign uses when the Ligature option is selected appear and print as ligatures, but are fully editable, and do not cause the spell checker to flag a word erroneously.
To apply color changes to text inside a frame, use the Type tool to select text. To apply color changes to all text in a frame, use the Selection tool to select the frame. When applying color to the text rather than the container, make sure that you select the Formatting Affects Text icon in the Tools panel or in the Swatches panel. 2. In the Tools panel or in the Swatches panel, select whether you want to apply the color change to the fill or stroke.
To change the default dictionary for a specific document, open the document, choose Edit > Deselect All, and then choose the language. 2. In the Character panel, choose the appropriate dictionary in the Language menu. InDesign uses Proximity (and WinSoft for some languages) dictionaries for both spelling and hyphenation. These dictionaries let you specify a different language for as little as a single character of text. Each dictionary contains hundreds of thousands of words with standard syllable breaks.
1. Select text. 2. Choose All Caps or Small Caps in the Character panel menu or in the Control panel. If the text was originally typed in all caps, selecting Small Caps will not change the text. Specify the size for small caps 1. Choose Edit > Preferences > Advanced Type (Windows) or InDesign > Preferences > Advanced Type (Mac OS). 2. For Small Caps, type a percentage of the original font size for text to be formatted as small caps. Then click OK. Change capitalization 1. Select text. 2.
Scaling fonts horizontally A. Unscaled type B. Unscaled type in condensed font C. Scaled type in condensed font Adjust vertical or horizontal scaling 1. Select text you want to scale. 2. In the Character panel or Control panel, type a numeric value to change the percentage of Vertical Scaling or Horizontal Scaling .
If you edit the text or scale a frame within threaded frames when the Adjust Scaling Percentage preference is selected, the text is scaled, even if it moves to a different frame. However, if Apply To Content is selected, any text that flows to a different frame as a result of editing is no longer scaled. To the top Skew type 1. Select text. 2. In the Character panel, type a numeric value for Skewing . Positive values slant type to the right; negative values slant type to the left.
Text composition Compose text Hyphenate text Prevent unwanted word breaks Change Justification settings To the top Compose text The appearance of text on your page depends on a complex interaction of processes called composition. Using the word spacing, letterspacing, glyph scaling, and hyphenation options you’ve selected, InDesign composes your type in a way that best supports the specified parameters.
From the Paragraph panel menu, choose Adobe Paragraph Composer (the default) or Adobe Single-line Composer. From the Paragraph panel menu or the Control panel menu, choose Justification, and then choose an option from the Composer menu. Note: Additional composition engine plug-ins from other companies may be available, along with interfaces that let you customize an engine’s parameters. Set composition preferences 1.
Hyphenation is based on word lists that can be stored either in a separate user dictionary file on your computer, or in the document itself. To ensure consistent hyphenation, you may want to specify which word list to refer to, especially if you will be taking your document to a service provider or if you work in a workgroup. To turn automatic hyphenation on or off for a paragraph, in the Paragraph panel or Control panel, select or deselect the Hyphenation option.
1. Select the text you want to keep on the same line. 2. Choose No Break from the Character panel menu or the Control panel menu. Another way to prevent a word from breaking is to place a discretionary hyphen at the beginning of the word. Press Ctrl+Shift+- (Windows) or Command+Shift+- (Mac OS) to insert a discretionary hyphen. Create a nonbreaking hyphen 1. Using the Type tool , click where you want to insert the hyphen. 2.
Spacing options are always applied to an entire paragraph. To adjust the spacing in a few characters, but not an entire paragraph, use the Tracking option. 4. Set the Single Word Justification option to specify how you want to justify single-word paragraphs. In narrow columns, a single word can occasionally appear by itself on a line. If the paragraph is set to full justification, a single word on a line may appear to be too stretched out.
Highlight lines that are too loose or tight Because composing a line of type involves factors in addition to word spacing and letterspacing (hyphenation preferences, for example), InDesign cannot always honor your settings for word spacing and letterspacing. However, compositional problems in lines of text can be highlighted in yellow; the darkest of three shades indicates the most serious problems. 1. Choose Edit > Preferences > Composition (Windows) or InDesign > Preferences > Composition (Mac OS). 2.
Formatting text Format text Text formatting precedence Copy type attributes (Eyedropper) Use Quick Apply To the top Format text Use the Control panel to change the appearance of text. When text is selected or when the insertion point is placed in text, the Control panel displays either the character formatting controls or the paragraph formatting controls, or a combination of both, depending on your monitor resolution. These same text formatting controls appear in the Character panel and Paragraph panel.
Copy type attributes (Eyedropper) You can use the Eyedropper tool to copy type attributes such as character, paragraph, fill, and stroke settings, and then apply those attributes to other type. By default, the Eyedropper tool copies all type attributes. To customize the attributes you want to copy with the Eyedropper tool, use the Eyedropper Options dialog box. The Eyedropper tool is available only in Layout View. Copy type attributes to unselected text 1.
Type attributes copied to selected text Change which text attributes the Eyedropper tool copies 1. In the toolbox, double-click the Eyedropper tool. 2. Choose Character Settings or Paragraph Settings in the Eyedropper Options dialog box. 3. Select the attributes you want to copy with the Eyedropper tool, and then click OK. To copy or apply paragraph attributes only without having to change settings in the Eyedropper Options dialog box, hold down Shift as you click text with the Eyedropper tool.
You can narrow the search to only a single category by typing the appropriate prefix at the beginning of the search, such as m: for menu or p: for paragraph styles. To view a list of prefixes, click the down arrow to the left of the Quick Apply text box. You can deselect categories in this list that you don’t want to appear. 4. Select the item you want to apply, and then: To apply a style, menu command, or variable, press Enter or Return.
Bullets and numbering Create bulleted or numbered lists Format a bulleted or numbered list Change bullet characters Change numbered list options Defining lists Create a paragraph style for running lists Create multi-level lists Create running captions for figures and tables Restart or continue numbering for a list Convert list bullets or numbers to text To the top Create bulleted or numbered lists In bulleted lists, each paragraph begins with a bullet character.
Click the Bulleted List button or the Numbered List button in the Control panel (in Paragraph mode). Hold down Alt (Windows) or Option (Mac OS) while clicking a button to display the Bullets And Numbering dialog box. Choose Bullets And Numbering from the Paragraph panel or Command panel. For List Type, choose either Bullets or Numbers. Specify the settings you want, and then click OK. Apply a paragraph style that includes bullets or numbering. 3.
Position settings Note: The Left Indent, First Line Indent, and Tab Position settings in the Bullets And Numbering dialog box are paragraph attributes. For that reason, changing these settings in the Paragraph panel also changes bulleted and numbered list formats. Tab Position Activates the tab position to create space between the bullet or number and the start of the list item.
Bullets And Numbering dialog box A. Bullet without remembered font B. Bullet with remembered font Change the bullet character 1. On the Control panel menu or Paragraph panel menu, select Bullets And Numbering. 2. In the Bullets And Numbering dialog box, select Bullets from the List Type menu. 3. Select a different bullet character, and then click OK. Add a bullet character 1. In the Bullets And Numbering dialog box, select Bullets from the List Type menu, then click Add. 2.
Choose an item (such as Em Dash or Ellipses) from the Insert Special Character menu. Type a word or character before the number metacharacter. For example, to number questions in a list, you can type the word Question. 4. Choose a character style for the expression. (The style you choose applies to the entire number expression, not just to the number.) 5. For Mode, choose one of the following options: Continue From Previous Number Numbers lists sequentially.
Define a list 1. Choose Type > Bulleted And Numbered Lists > Define Lists. 2. Click New in the Define Lists dialog box. 3. Enter a name for the list, choose whether you want to continue numbering across stories, and continue numbering from previous documents in your book. 4. Click OK twice. After you define a list, you can use it in a paragraph style, such as a style for tables, figures, or ordered lists, as well as apply it by way of the Control panel and Paragraph panel.
3. On the left side of the New Paragraph Style dialog box, click Bullets And Numbering. 4. For List Type, select Bullets or Numbering. 5. If you are creating a style for numbered lists, choose a defined list from the List menu, or choose New List and define the list. 6. Specify the bullet or numbering characteristics. 7. Use the Bullet or Number Position section of the New Paragraph Style dialog box to change the indent spacing.
6. Choose a list you defined from the List menu. If you haven’t yet defined your list, you can choose New List from the menu and define it now. 7. In the Level box, enter a number that describes which level of the multi-level list you’re creating a style for. 8. From the Format menu, choose the type of numbering you want to use. 9. In the Number box, enter metacharacters or select metacharacters from the menus to describe the number formatting you want for list items at this level.
4. In the Number box, enter a descriptive word and any spacing or punctuation (as needed) along with the numbering metacharacters. For example, to create a “Figure A” effect, enter the word “Figure” and a space before the numbering metacharacters (such as Figure ^#.^t). This adds the word “Figure” followed by a sequential number (^#), a period, and a tab (^t).
2. Select a list and click the Edit button. 3. Select Continue Numbers From Previous Document In Book to resume numbering the list from the previous document (you must choose Continue Numbers Across Stories to activate this option), or deselect this option to start the list in the current document at 1 (or A). 4. Click OK twice. To make sure that numbering is updated properly in a book, synchronize the documents in the book and choose Update Numbering > Update All Numbers from the books panel menu.
Leading About leading Change leading To the top About leading The vertical space between lines of type is called leading. Leading is measured from the baseline of one line of text to the baseline of the line above it. Baseline is the invisible line on which most letters—that is, those without descenders—sit. The default auto-leading option sets the leading at 120% of the type size (for example, 12-point leading for 10-point type).
Frame Options and make sure Vertical Justification is set to Top, and make sure Do Not Align To Baseline Grid is selected in the Paragraph panel, Control panel, or paragraph style. You can also adjust vertical space by aligning text to the baseline grid. When baseline grid is set, the baseline grid setting takes precedence over the leading value. Change the default leading percentage 1. Select the paragraphs that you want to change. 2.
Tabs and indents Tabs dialog box overview Set tabs Repeat tabs Move, delete, and edit tab settings Specify characters for decimal tabs Add tab leaders Insert right indent tabs Set indents To the top Tabs dialog box overview Tabs position text at specific horizontal locations in a frame. The default tab settings depend on the Horizontal ruler units setting in the Units & Increments preferences dialog box. Tabs apply to an entire paragraph. The first tab you set deletes all default tab stops to its left.
2. Choose Type > Tabs. If the top of the frame is visible, the Tabs dialog box snaps to the current text frame and matches its width to the current column. When the top of a horizontal frame is displayed, the Tabs dialog box will snap to the top of the current text frame, and the width will change to conform to the width of the current column.
7. Do one of the following: Click a location on the tab ruler to position a new tab. Adding a new tab setting Type a position in the X box and press Enter or Return. If the X value is selected, press the up or down arrow key to increase or decrease the tab value by 1 point, respectively. 8. For subsequent tabs with different alignments, repeat steps 3 and 4. The first tab setting is right-aligned; the second tab setting is left-aligned.
Move, delete, and edit tab settings Use the Tabs dialog box to move, delete, and edit tab settings. Move a tab setting 1. Using the Type tool , click an insertion point in the paragraph. 2. In the Tabs dialog box, select a tab on the tab ruler. 3. Do one of the following: Type a new location for X and press Enter or Return. Drag the tab to a new location. Delete a tab setting 1. Click an insertion point in the paragraph. 2. Do one of the following: Drag the tab off the tab ruler.
Text aligned using a decimal tab To the top Add tab leaders A tab leader is a repeated pattern of characters, such as a series of dots or dashes, between a tab and the following text. 1. In the Tabs panel, select a tab stop on the ruler. 2. Type a pattern of as many as eight characters in the Leader box, and then press Enter or Return. The characters you entered repeat across the width of the tab. 3.
numbered lists. When setting CJK characters, you can use the mojikumi setting to specify the indent for the first line. However, for text in which the first line indent was specified in the Paragraph panel, if you specify indents in mojikumi settings, you can make the text indent the sum value of both indents. Bob Bringhurst provides an article about various tab and indent effects at Tabs and Indents Gallery. Set an indent using the Tabs dialog box 1.
1. Click in the paragraph in which you want to reset indents to the zero mark. 2. Choose Reset Indents from the Tabs dialog box menu. Create a hanging indent In a hanging indent, all the lines in a paragraph are indented except for the first line. Hanging indents are especially useful when you want to add inline graphics at the beginning of the paragraph. No indent (left) and hanging indent (right) 1. Using the Type tool , click in the paragraph you want to indent. 2.
1. Type your paragraphs. In the last line of each paragraph, place the insertion point before the text to be indented, and choose Type > Insert Special Character > Other > Right Indent Tab. 2. Select the paragraphs. 3. To create a right indent for paragraphs, specify a value (such as 2p) in the Right Indent field of the Paragraph panel or Control panel. 4.
Kerning and tracking About kerning and tracking Apply kerning to text Adjust kerning between words To the top About kerning and tracking Kerning is the process of adding or subtracting space between specific pairs of characters. Tracking is the process of loosening or tightening a block of text. Note: Values for kerning and tracking affect Japanese text but normally these options are used to adjust the aki between roman characters.
Kerning and tracking A. Original B. Kerning applied between “W” and “a” C. Tracking applied How kerning and tracking are measured You can apply kerning, tracking, or both to selected text. Tracking and kerning are both measured in 1/1000 em, a unit of measure that is relative to the current type size. In a 6-point font, 1 em equals 6 points; in a 10-point font, 1 em equals 10 points. Kerning and tracking are strictly proportional to the current type size.
Note: Optical Kerning is designed on the basis of Roman character forms. You can use this feature with CJK fonts, but you should always check the results of the operation. Adjust kerning manually 1. Using the Type tool , click to place an insertion point between two characters. Note: If a range of text is selected, you can’t manually kern the text (you can choose only Metrics, Optical, or 0). Instead, use tracking.
To the top Adjust kerning between words With the Type tool , select a range of text and do one of the following: To add space between selected words, press Alt+Ctrl+\ (Windows) or Option+Command+\ (Mac OS). To remove space between selected words, press Alt+Ctrl+Backspace (Windows) or Option+Command+Delete (Mac OS). To multiply the kerning adjustment by 5, hold down Shift as you press the keyboard shortcut.
Formatting CJK characters Apply shatai to text Rotate characters Adjust aki before and after characters Use tate-chu-yoko Add Ruby to text Apply kenten Align text of different sizes To the top Apply shatai to text In traditional typesetting technology, characters were slanted by using a lens to distort the glyphs when being set on film. This oblique style is known as shatai. Shatai is distinct from a simple slant of the glyphs, because it also scales the glyphs.
To the top Adjust aki before and after characters 1. Select opening parenthesis or closing parenthesis with the type tool. 2. Choose the amount of aki you want to add from the Mojikumi Before Character Character panel. or Mojikumi After Character pop-up menu, in the For example, if you specify 2bu, half a full-width space is added, and if you specify 4bu, a quarter of a full-width space is added. This aki will not be adjusted when the line is set to full justification.
dialog box, and click OK. If multiple instances of tate-chu-yoko appear next to each other, use the Non-joiner character to keep them separate. Choose Type > Insert Special Character > Other > Non-joiner. Remove tate-chu-yoko 1. Select the text to which you want to apply tate-chu-yoko. 2. Do one of the following: Choose and cancel Tate-chu-yoko from the Character panel menu or Control panel menu.
Ruby on horizontal text (left), and ruby to the right of vertical text (right) When the parent to which you want to attach ruby covers two lines, the ruby will follow when the parent moves to the next line. Note: In some instances, such as when applying a style that includes a variable, Ruby characters may be removed. 1. Select the text to which you want to attach ruby. You cannot attach ruby when there are forced line breaks in the selected text. 2.
In KumiNumber, specify the number of successive half-width characters that you want to rotate to vertical orientation. For example, if this is set to 2, the character string "123" will not rotate, while "12" will. Select Include Roman Characters to apply tate-chu-yoko to roman text. Select Scale to Fit to force the tate-chu-yoko to have the same dimensions (1 em x 1 em) in the ruby string, either using an OpenType feature or scaling the glyphs.
2. For Kenten Settings, specify the options below: Kenten Type Select a kenten character, such as Fisheye or White Circ le. Choose Custom to specify a custom character. You can enter characters directly, or you can specify a character code value for the specified character set. Position Specify the spacing between the kenten and characters.
Roman Baseline aligns the small characters in a line to the large character baseline grid. Embox Top/Right, Center, or Embox Bottom/Left align the small characters in a line to the specified position of the large characters embox. In vertical text frames, Embox Top/Right aligns the text to the right of the embox, and Embox Bottom/Left aligns the paragraph to the left of the embox. ICF Top/Right and ICF Bottom/Left align the small characters in a line to the ICF specified by the large characters.
Arabic and Hebrew features | CC, CS6 Adobe World-Ready Composers Text direction Story direction Automatic Kashida insertion Ligatures Diacritical marks Copy-paste from Microsoft Word Default fonts Legacy font support Digit Types Hyphenation Find and replace Glyphs Justification Alternates Special Middle East characters insertion Table direction Binding directions Right to Left writing preferences Page and chapter numbering Writing direction in Gallery view and Story Editor Diacritical coloring New and impr
Adobe World-Ready Composers You can also save your files with Arabic and Hebrew names. To the top Text direction To create content in Arabic and Hebrew, you can make the right-to-left (RTL) direction the default text direction. However, for documents that include left-to-right (LTR) text, you can now seamlessly switch between the two directions. Select the paragraph direction from the Paragraph panel.
Character direction To the top Story direction When you're working with Arabic and Hebrew languages, the story generally flows from the right to the left. The first column must be on right side of the frame, and subsequent columns are added to the left. If your layout contains mixed content, then different stories need a different direction. From the Story panel (Window > Type & Tables > Story), click a story direction.
Automatic Kashidas To the top Ligatures You can automatically apply ligatures to character pairs in Arabic and Hebrew. Ligatures are typographic replacement characters for certain letter pairs if they are available in a given Open Type font. When you choose Ligatures from the Character panel menu or Control panel menu, a standard ligature defined in the font is produced. 1. Select text. 2. Choose Ligatures from the Character panel menu or the Control panel menu.
Change the position of diacritical marks To the top Copy-paste from Microsoft Word You can copy text from Microsoft Word, and paste it directly into a document. The pasted text's alignment and direction is automatically set to that of the arabic or hebrew text. To the top Default fonts When you install a Middle Eastern or North African version, the default typing font is set to the installation-specific language, by default.
Digit type selection To the top Hyphenation Sentences that have more words that can fit into one line of text automatically wrap into the next line. The type of text justification when wrapping occurs sometimes causes unnecessary spaces to appear in the line that are not aesthetically pleasing or linguistically correct. Hyphenation enables you to split the word at the end of a line, using a hyphen. This fragmentation causes the sentence to wrap into the next line in a better way.
InDesign: Edit > Find/Change In InDesign, you can use the Transliterate tab (Edit > Find/Change) to find and replace digits between Arabic, Hindi, and Farsi. For example, you can find digits typed in Hindi and convert them to Arabic. To the top Glyphs Arabic and Hebrew users can apply glyphs from the default character set.
Insert Special ME Character. Insert a special ME character To the top Table direction Arabic and Hebrew users can set the direction of a table inserted in a document. Accordingly the order of cells and columns, default language, and the alignment of text is set. For an Arabic user, the rightmost column is the first column, and any additional columns are added beyond the leftmost column of the table. Table direction is also supported in the Story Editor (Ctrl + Y). To set the direction of a new table: 1.
Page layout of a right-bound book To the top Right to Left writing preferences Neutral characters The direction of some characters in Arabic and Hebrew can appear ambiguous. Lack of clarity about the direction of characters can cause confusion in the direction and order of strings. To ensure that the direction of such characters is clear and unambiguous: 1. Click Edit > Preferences > Right to Left 2. Select the Force Neutral Character Direction According to the Keyboard Input box.
Numbering pages, sections, and chapters To the top Writing direction in Gallery view and Story Editor While in Arabic or Hebrew, you can indicate the direction in which you are writing. Go to Edit > Preferences > Story Editor Display, and select the Indicate Writing Direction box, to enable this feature. When this feature is enabled, the cursor has an arrow that indicates the direction of writing.
Tables 481
Table and cell styles About table and cell styles Table/Cell Styles panels overview Define table and cell styles Load (import) table styles from other documents Apply table and cell styles Base one table or cell style on another Edit table and cell styles Delete table and cell styles Redefine table or cell styles based on current formatting Override table and cell styles Break the link to table or cell styles To the top About table and cell styles Just as you use text styles to format text, you can use ta
Cell styles do not necessarily include all the formatting attributes of a selected cell. When you create a cell style, you can determine which attributes are included. That way, applying the cell style changes only the desired attributes, such as cell fill color, and ignores all other cell attributes. Formatting precedence in styles If a conflict occurs in formatting applied to a table cell, the following order of precedence determines which formatting is used: Cell style precedence 1. Header/Footer 2.
6. For Based On, select which style the current style is based on. 7. To define a style shortcut, position the insertion point in the Shortcut text box and make sure that Num Lock is on. Then hold down any combination of Shift, Alt, or Ctrl (Windows) or Shift, Option, and Command (Mac OS), and press a number on the numeric keypad. You cannot use letters or non-keypad numbers for defining style shortcuts. 8.
Click the table or cell style in the Table Styles or Cell Styles panel (chose Window > Styles >Table Styles or Cell Styles). If the style is in a style group, expand the style group to locate the style. Press the shortcut you defined for the style. (Make sure that Num Lock is on.) To the top Base one table or cell style on another You can create links between similar table or cell styles by creating a base, or parent, style.
If you select [No Table Style] to replace a table style or [None] to replace a cell style, select Preserve Formatting to keep the formatting of the table or cell to which the style is applied. The table or cell preserves its formatting but is no longer associated with a style. 4. Click OK. To the top Redefine table or cell styles based on current formatting After you apply a style, you can override any of its settings.
Choose Clear Attributes Not Defined By Style from the Cell Styles panel menu. Clear table or cell overrides 1. Select the table or cells containing the overrides. 2. In the Styles panel, click the Clear Overrides In Selection icon , or choose Clear Overrides from the Styles panel menu. To the top Break the link to table or cell styles When you break the link between tables or cells and the style applied to them, the tables or cells retain their current formatting.
Formatting tables Formatting tables Resize columns, rows, and tables Change the spacing before or after a table Break tables across frames Add text before a table Format text within a table Merge and split cells Work with overset cells To the top Formatting tables Use the Control panel or Character panel to format text within a table—just like formatting text outside a table. In addition, two main dialog boxes help you format the table itself: Table Options and Cell Options.
Before and after dragging to resize rows By default, row height is determined by the slug height of the current font. Thus, row height also changes if you change the point size of type for entire rows of text, or if you change the row height setting. The maximum row height is determined by the Maximum setting in the Rows And Columns section of the Cell Options dialog box.
When you create a table that is taller than the frame in which it resides, the frame is overset. If you thread the frame to another frame, the table continues in that frame. Rows move into threaded frames one at a time—you can’t break a single row across multiple frames. Specify header or footer rows to repeat information in the new frame. 1. Position the insertion point in the appropriate row, or select a range of cells in the rows you want to keep together. 2.
1. Using the Type tool , select the cell or cells you want to affect. 2. Choose Table > Cell Options > Text. 3. Under Vertical Justification, select an Align setting: Align Top, Align Center, Align Bottom, or Justify Vertically. If you select Justify, specify the Paragraph Spacing Limit; this will set a maximum amount of space to be added between paragraphs. (See Align or justify text vertically within a text frame.) 4.
1. Using the Type tool , select the cells you want to merge. 2. Choose Table > Merge Cells. Unmerge cells Place the insertion point in the merged cell and choose Table > Unmerge Cells. Split cells You can split cells horizontally or vertically, which is especially useful when creating form tables. You can select multiple cells and split them vertically or horizontally. 1. Place the insertion point in the cell you want to split, or select a row, column, or block of cells. 2.
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Creating tables Create tables Add text to a table Add graphics to a table Add table headers and footers A table consists of rows and columns of cells. A cell is like a text frame in which you can add text, anchored frames, or other tables. Create tables in Adobe InDesign CS5 or export them from other applications. Note: To create, edit, and format tables in Adobe InCopy, make sure you are in Layout view. To the top Create tables A table consists of rows and columns of cells.
Create a table from existing text Before you convert text to a table, make sure that you set up the text properly. 1. To prepare the text for conversion, insert tabs, commas, paragraph returns, or another character to separate columns. Insert tabs, commas, paragraph returns, or another character to separate rows. (In many instances, text can be converted to a table without having to be edited.) 2. Using the Type tool , select the text you want to convert to a table. 3.
You can also copy and paste tabbed text across a selection of table cells. This technique is a great way to replace content while preserving formatting. For example, suppose you want to update the content of a formatting table in a monthly magazine. One possibility is to link to an Excel spreadsheet. However, if your content comes from a different source, you can copy the tabbed text containing the new content, select the range of cells in the formatted InDesign table, and paste.
Convert existing rows to header or footer rows 1. Select the rows at the top of the table to create header rows, or at the bottom of the table to create footer rows. 2. Choose Table > Convert Rows > To Header or To Footer. Change header or footer row options 1. Place the insertion point in the table, and then choose Table > Table Options > Headers And Footers. 2. Specify the number of header or footer rows. Blank rows may be added to the top or bottom of the table. 3.
Selecting and editing tables Select table cells, rows, and columns Insert rows and columns Delete rows, columns, or tables Change the alignment of a table within a frame Navigate within a table Cut, copy, and paste table contents Move or copy a table Convert tables to text Combine tables Working with tables in Story Editor To the top Select table cells, rows, and columns When you select part or all of the text in a cell, that selection has the same appearance as would text selected outside a table.
Select all header, body, or footer rows 1. Click inside a table, or select text. 2. Choose Table > Select > Header Rows, Body Rows, or Footer Rows. Select the entire table Using the Type tool , do any of the following: Click inside a table, or select text, and then choose Table > Select > Table. Move the pointer over the upper left corner of the table so that the pointer becomes an arrow shape table.
1. Place the insertion point in a column next to where you want the new column to appear. 2. Choose Table > Insert > Column. 3. Specify the number of columns you want. 4. Specify whether the new column or columns should appear before or after the current column, and then click OK. The new cells have the same formatting as the text in the column in which the insertion point was placed. Insert multiple rows and columns 1. With the insertion point in a cell, choose Table > Table Options > Table Setup. 2.
To delete cell contents without deleting cells, select the cells containing the text you want to delete, or use the Type tool to select the text within the cells. Press Backspace or Delete, or choose Edit >Clear. To the top Change the alignment of a table within a frame A table assumes the width of the paragraph or table cell in which it is created. However, you can change the size of the text frame or table so that the table is wider or narrower than the frame.
1. Select the cells you want to cut or copy, and then choose Edit > Cut or Copy. 2. Do any of the following: To embed a table within a table, place the insertion point in the cell where you want the table to appear, and then choose Edit > Paste. To replace existing cells, select one or more cells in the table—making sure that there are sufficient cells below and to the right of the selected cell—and then choose Edit > Paste. To the top Move or copy a table 1.
To the top Working with tables in Story Editor When you choose Edit > Edit In Story Editor, tables and their contents appear in Story Editor. You can edit tables in Story Editor. Editing tables in Story Editor A. Table icon B. Overset graphic To expand or collapse the table in Story Editor, click the triangle to the left of the table icon at the top of the table.
Table strokes and fills About table strokes and fills Change the table border Add stroke and fill to cells Add diagonal lines to a cell Table stroke and fill options Alternate strokes and fills in a table To the top About table strokes and fills You can add strokes and fills to your tables in a number of ways. Use the Table Options dialog box to change the stroke of the table border, and to add alternating strokes and fills to columns and rows.
To the top Add stroke and fill to cells You can add stroke and fill to cells using the Cell Options dialog box, Stroke panel, or Swatches panel. Add stroke and fill using Cell Options You can determine which cell lines are formatted with a stroke or fill by selecting or deselecting lines in the Preview proxy. If you want to change the appearance of all rows or columns in the table, use an alternating stroke or fill pattern in which the second pattern is set to 0.
5. Specify a weight value and stroke type. Add a fill to cells using the Swatches panel 1. Select the cell or cells you want to affect. To apply a fill to header or footer cells, select the header or footer row. 2. Choose Window > Color > Swatches to display the Swatches panel. 3. Make sure the Object button is selected. (If the Text button is selected, the color changes will affect the text, not the cells.) 4. Select a swatch. Add a gradient to cells using the Gradient panel 1.
Gap Color Applies a color to the areas between the dashes, dots, or lines. This option is not available if Solid is selected for Type. Gap Tint Applies tint to the areas between the dashes, dots, or lines. This option is not available if Solid is selected for Type. Overprint When selected, causes the ink specified in the Color drop-down list to be applied over any underlying colors, rather than knocking out those inks.
Column for Alternating Pattern, you may want to shade the first two columns in a gray tint and leave the next two columns blank. Specify 0 for Next if you want the fill to apply to every row. 4. Select Preserve Local Formatting if you want previously formatted fills applied to the table to remain in effect. 5. For Skip First and Skip Last, specify the number of rows or columns at the beginning and end of the table in which you do not want fill attributes to appear, and then click OK.
Interactivity Creating and editing motion presets (video 5:23) Anne-Marie Concepcion (Jan. 1, 2011) video-tutorial See how to edit and customize motion path presets, which allow you to animate images or text in InDesign. Creating cross-references (video 5:45), CS4-CS6 David Blatner (Jan. 1, 2011) video-tutorial Walk through the procedure of adding cross-references. Create cross-references that can be updated quickly when the target text or pagination changes. Create a custom cross-reference format.
Hyperlinks Hyperlinks panel overview Create hyperlinks Manage hyperlinks Editing hyperlinks imported from Word To the top Hyperlinks panel overview You can create hyperlinks so that when you export to Adobe PDF or SWF in InDesign, a viewer can click a link to jump to other locations in the same document, to other documents, or to websites. Hyperlinks you export to PDF or SWF in InCopy are not active. A source is hyperlinked text, a hyperlinked text frame, or a hyperlinked graphics frame.
Choose Sort from the Hyperlinks panel menu, and then choose any of the following: Manually Displays the hyperlinks in the order in which they were added to the document. By Name Displays the hyperlinks in alphabetical order. By Type Displays the hyperlinks in groups of similar type. Display hyperlinks in smaller rows Choose Small Panel Rows from the Hyperlinks panel menu. To the top Create hyperlinks You can create hyperlinks to pages, URLs, text anchors, email addresses, and files.
In the URL text box, type or paste the URL name (such as http://www.adobe.com). Ensure that the URL option is selected in the Link To drop-down. -ORSelect a previously added URL from the URL drop-down. The hyperlink appearance is the same as that used in the previous URL. 3. Click OK. Note: If a URL hyperlink isn’t working in the exported PDF, there may be a problem with the hyperlink being a “Shared Destination”. Deselect the Shared Hyperlink Destination checkbox, and then click OK.
You can create a hyperlink to a page without first creating a destination. However, by creating a page destination, you can specify a page number and view setting. 1. Select the text, frame, or graphic you want to be the source of the hyperlink. 2. Choose New Hyperlink in the Hyperlinks panel menu, or click the Create New Hyperlink button at the bottom of the Hyperlinks panel. 3. In the New Hyperlink dialog box, choose Page from the Link To menu. 4.
http://, file://, ftp://, or mailto://. Create a hyperlink to a text anchor 1. Select the text, frame, or graphic you want to be the source of the hyperlink. 2. Choose New Hyperlink in the Hyperlinks panel menu, or click the Create New Hyperlink button at the bottom of the Hyperlinks panel. 3. Choose Text Anchor from the Link To menu. 4. For Document, select the document containing the destination that you want to jump to. All open documents that have been saved are listed in the pop-up menu.
The character style is added to the document character style list. The style is printed and exported. Visual identifier applied to object links A dotted outline is applied to the linked objects. It’s a visual identifier only and is not printed or exported. Type Select Visible Rectangle or Invisible Rectangle. Highlight Select Invert, Outline, Inset, or None. These options determine the appearance of the hyperlink when it’s being clicked in the PDF or SWF file.
Manage hyperlinks Use the Hyperlinks panel to edit, delete, reset, or locate hyperlinks. In InCopy, you can manage hyperlinks only if the story is checked out for editing. Edit hyperlinks 1. Right-click the hyperlinked text or object, and then choose Hyperlinks > Edit Hyperlink. -ORIn the Hyperlinks panel, double-click the item you want to edit. 2. In the Edit Hyperlinks dialog box, make changes to the hyperlink as necessary, and then click OK.
1. Select the range of text, the text frame, or the graphic frame that will act as the new hyperlink source. For example, you may want to select additional text to include in the source. 2. Select the hyperlink in the Hyperlinks panel. 3. Do either of the following: Choose Reset Hyperlink in the Hyperlinks panel menu. To update hyperlinks to external documents, choose Update Hyperlink in the Hyperlinks panel menu.
Cross-references Insert cross-references Using cross-reference formats Manage cross-references If you’re writing a manual or reference document, you may want to include a cross-reference to refer the reader from one part of your document to another. Example: For more information, see “Field mice” on page 249. You can specify whether a cross-reference derives from a paragraph style, such as a heading style, or from a text anchor you’ve created.
2. Do any of the following: Choose Type > Hyperlinks & Cross-References > Insert Cross-Reference. Choose Window > Type & Tables > Cross-References, and then choose Insert Cross-Reference from the panel menu. Click the Create New Cross-Reference button in the panel. 3. In the New Cross-Reference dialog box, choose Paragraph or Text Anchor from the Link To menu. If you choose Paragraph, you can create a cross-reference to any paragraph in the document you specify.
2. In the Cross-Reference Formats dialog box, do one of the following: To edit a format, select the format on the left. To create a format, select a format to base the new format on, and then click the Create Format button the selected format. . This creates a duplicate of 3. For Name, specify the name of the format. 4. In the Definition text box, add or remove any text as needed. Click the Building Block icon the Special Characters icon to insert building blocks from a menu.
See Creating cross-references to partial paragraphs. Text Anchor Name Chapter Number Inserts the text anchor name. You can create text anchors by choosing New Hyperlink Destination from the Hyperlinks panel menu. See Inserts the chapter number. in chapter See Figure 1 in chapter 3 File Name Character Style Inserts the filename of the destination document. in Applies a character style to text within a cross-reference.
Second, indicate whether the delimiter character is excluded (Chapter 7) or included (Chapter 7—). Use includeDelim=”false” to exclude the delimiter and includeDelim=”true” to include the delimiter. Instead of “false” or “true,” you can use “0” or “1,” respectively. Apply character styles within a cross-reference If you want to emphasize a section of text within a cross-reference, you can use the Character Style building block. This building block consists of two tags.
In InCopy, you can import cross-reference formats only in standalone documents. You cannot import formats from an InCopy document into an InDesign document. If the new or modified format in InCopy conflicts with a format in the InDesign document when the story is checked in, the InDesign format takes precedence. 1. Choose Load Cross-Reference Formats from the Cross-References panel menu. 2. Double-click the document containing the cross-reference formats you want to import.
Relink cross-references If the missing destination text has been moved to a different document, or if the document containing the destination text is renamed, you can relink the cross-reference. When you relink, any changes made to the source cross-reference are removed. 1. In the Cross-References panel, select the cross-reference you want to relink. 2. Choose Relink Cross-Reference from the panel menu. 3. Locate the document in which the destination text appears, and then click Open.
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Interactive web documents for Flash Create interactive SWF (Flash) files for the web Create FLA files for the web Flash export issues To create slideshow-type content that can be played in Flash Player, you can export to either SWF or FLA. The main difference is that SWF files are ready to be viewed and cannot be edited, whereas FLA files must be edited in Adobe Flash Professional to be viewed in Adobe Flash Player.
SWF export A. Document in InDesign before SWF export B. Interactive SWF file in web browser 1. Create or edit the InDesign document to prepare it for Flash export. For more detailed information on setting up the document for export, see Flash export issues. Add navigation buttons that allow users to move from page to page in the exported SWF file. You can create a buttons by drawing an object and converting it to a button using the Buttons panel (choose Window > Interactive > Buttons).
Export Indicate whether the current selection, all pages in the document, or a page range is included. Choosing Selection is especially useful if you want to save the exported SWF file for use in an exported PDF file. If you select Range, specify a page range, such as 1-7, 9 to print pages 1 through 7 and 9. See Specifying pages to print. Generate HTML File Select this option to generate an HTML page that plays back the SWF file.
When you export your InDesign document to FLA file format, you can open the file in Adobe Flash® CS5 Professional to edit the contents. Exporting to FLA in InDesign CS5 format replaces XFL export in InDesign CS4. Use the Flash authoring environment to edit or add video, audio, animation, and complex interactivity. If you want to export the InDesign document directly to a format that can be opened directly in a web browser, use the SWF format instead of FLA.
Rasterize Pages This option converts all InDesign page items to bitmap. Selecting this option results in a larger FLA file, and page items become jagged when zoomed in on. Flatten Transparency Selecting this option flattens all objects with transparency. Flattened objects may be difficult to animate in Adobe Flash Pro. Size (Pixels) Specify whether the FLA file is scaled by a percentage, fit to a monitor size you specify, or sized according to a width and height you specify.
You can add navigation buttons that are preformatted with Go To Next Page and Go To Previous Page actions. Choose Sample Buttons from the Buttons panel menu. See Add a button from the Sample Buttons panel. Page Transitions All page transitions work well in Flash Player. In addition to page transitions that appear when you turn the page, you can add include an interactive page curl during export that lets you drag corners of pages to turn them.
Animation Animate a document with motion presets Manage motion presets Edit a motion path Use the Timing panel to change the animation order Animation effects let you make objects move in your exported SWF files. For example, you can apply a motion preset to an image that makes it appear to fly in from the left side of the screen while shrinking and spinning. Use the following tools and panels to animate documents.
3. Specify motion preset options. 4. To edit the motion path, use the Pen tool and Direct Selection tool. 5. Use the Timing panel to determine the order of the animation effects. 6. Use the Preview panel to preview the animation in InDesign. To remove animation from an object, select the object and click the Delete icon in the Animation panel.
Play Specify the number of times the animation is played, or select Loop to cause the animation to play repeatedly until it’s stopped. Speed Choose an option to determine whether the animation speed is a steady rate (None), starts slowly and speeds up (Ease In), or slows down at the end (Ease Out). Note: The following options are available when Properties is expanded.
3. Type a name for the preset and click OK. Delete custom motion presets Use the Manage Presets dialog box to delete motion presets that you’ve saved, duplicated, or imported. You cannot delete the motion presets in brackets that were installed with InDesign. When you delete a motion preset, it is deleted both from the Presets menu and from the computer. 1. Choose Manage Presets from the Animation panel menu. 2. Select the preset you want to delete, and click Delete. Duplicate motion presets 1.
Motion path A. Starting point B. Ending point To edit a motion path, do any of the following: Use the Direct Selection tool and the Pen tool to edit a motion path using the same method you use to edit a path. See Editing paths. To create a motion path from an existing path, select a path and an object, and click the Convert To Motion Path button Animation panel. in the To change the direction of the path, click Properties in the Animation panel, and then choose a setting from the Animate menu.
Structuring PDFs Adding structure to PDFs How tags affect reuse and accessibility Understanding and optimizing reflow Tag page items Label graphics for use with screen-reader software Group page items into an Article element To the top Adding structure to PDFs When you export to exported pages are and figures.
organizational structure, or logical structure tree, to the document. The logical structure tree refers to the organization of the document’s content, such as title page, chapters, sections, and subsection. It can indicate the precise reading order and improve navigation—particularly for longer, more complex documents—without changing the appearance of the PDF document.
Headings and columns (top) reflow in a logical reading order (bottom). To the top Tag page items You can tag text frames and graphics automatically or manually. After you tag page items, you can use the Structure pane to change the order of your page by dragging elements to a new location within the hierarchy. If you change the order of the elements in the Structure pane, these changes are passed on to the Adobe PDF file.
5. Select a tag in the Tags panel. Note the following suggested uses for certain imported tags: Artifact The Artifact tag lets you hide page items, such as page numbers or unimportant objects, when viewing the exported PDF file in Reflow view, which displays only tagged items; see your Adobe Acrobat documentation. This is especially useful for viewing PDF files on a handheld device or in other PDF readers. Cell Use this tag for table cells. Figure Use this tag for placed graphics.
Note: You cannot tag grouped page items. To group page items, select New Element from the Structure pane menu, select the Article element in the Tags panel, and then drag page elements underneath it in the Structure pane. To name grouped items, right-click the Article element in the Structure pane and choose New Attribute. For Name, type Title. For Value, type the name of the article you want to use. Adobe also recommends Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Page transitions Apply page transitions Clear transitions Viewing page transitions in a PDF Page transitions display a decorative effect such as a dissolve or wipe when you’re turning pages in a document that is exported to SWF or PDF format. You can apply different transitions to different pages, or you can apply a single transition to all the pages. Page transitions are especially useful when you create a slideshow in PDF or SWF format.
6. (Optional) Select a different spread in the Pages panel, and apply a different page transition. When you apply a page transition to a spread, a Page Transition icon appears next to the spread in the Pages panel. You can hide these icons in the Pages panel by deselecting the Page Transitions option in the Panel Options dialog box. To preview the page transitions, export the document either to PDF or SWF format.
Movies and sounds Add movies and sound files to documents Resize movie objects, posters, or frames Relink legacy media files To the top Add movies and sound files to documents Movies and sound clips you add to a document can be played when the document is exported to Adobe PDF or SWF, or when you export the document to XML and repurpose the tags. You can import video files in Flash Video format (.FLV and .F4V), H.264-encoded files (such as MP4), and SWF files. You can import audio files in MP3 format.
Poster Specify the type of image that you want to appear in the play area. See Poster options. Controller If the movie file is a Flash Video (FLV or F4V) file or an H.264-encoded file, you can specify prefabricated controller skins that let users pause, start, and stop the movie using a variety of methods. If you select Show Controller On Rollover, the controls appear when the mouse pointer hovers over the media object. Use the Preview panel to preview the selected controller skin.
and MPEG. Choose Image Lets you select an image to use as the poster. Double-click the image you want to use. You can select bitmap graphics, not vector graphics, for posters. From Video This option is selected for converted CS4 documents that have media clips set to a specific frame. Change media settings for interactive PDF files 1. Choose PDF Options from the Media panel menu. 2. Specify the following options, and click OK.
Resizing movie object A. Poster B. Movie object C. Frame Do any of the following: To resize the movie object, poster, and frame, use the Scale tool proportions). To resize only the frame, use the Selection tool and drag one of the corner handles (hold down Shift to maintain to drag a corner handle. To resize the poster or media object, use the Direct Selection tool corner handle. to select the poster.
Forms | CC, CS6 What's covered Forms workflow Add a form field Specify tab order To the top Forms workflow You can design forms in InDesign and export them directly to PDF. InDesign now supports form fields and additional form actions. The Buttons and Forms library (Window > Interactive > Buttons and Forms) has form items that you can use to design interactive forms. Using InDesign you can create simple forms within InDesign, without needing to touch up the PDF document in Acrobat after publishing.
4. Enter a name for the form field. To create a radio button group, all the individual buttons must have the same name. 5. Choose an event and add actions to associate with it. Actions such as Clear Form, Print Form, and Submit Form have been added. In the Submit Form action specify the URL as "mailto:xyz@example.com. 6. For a radio button, check box, or buttons: set appearance attributes for different states. InDesign adds default graphics for the various states, but you can add your own. 7.
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Dynamic PDF documents Create interactive documents for PDF Creating PDF forms (CS5.5 and CS5) Preview interactive documents Use Presentation Mode Creating a dynamic PDF document is a good way to create an interactive slideshow. You can create interactive documents with buttons, movies and sound clips, hyperlinks, bookmarks, and page transitions. You can also set up documents in InDesign that can be converted to forms in Acrobat.
print pages 1 through 7 and 9. See Specifying pages to print. View After Exporting Opens the newly-created PDF file in the default PDF viewing application. Embed Page Thumbnails Embeds a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting when users of Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF.
3. Start the form wizard to convert the placeholders into form fields. Use the form tools to add and edit the form. For more information, see the Adobe Acrobat documentation. In Acrobat X, choose Tools > Forms > Create to start the form wizard. In Adobe Acrobat 9, choose Forms > Start Form Wizard. Additional Resources Gabriel Powell provides a video tutorial about creating a PDF form design in InDesign and finishing it in Adobe Acrobat at InDesign and Acrobat Forms Workflow.
2. Edit the settings as needed. See SWF export options. To the top Use Presentation Mode Presentation Mode displays the active InDesign document as a presentation. In Presentation Mode, the application menu, panels, guides, and frame edges are hidden. The background area has a dark color by default in case your document size is a different proportion from your current monitor dimensions. Presentation Mode is a helpful companion feature to the Adobe Connect feature.
Buttons Create buttons Make buttons interactive Change button appearance for rollover and clicking Create multi-state objects Create button hot spots Set the button tab order To the top Create buttons You can create buttons that perform an action when the document is exported to SWF or PDF format. For example, you can create a button that jumps to a different page or opens a website.
3. Click the Convert Object To A Button icon > Convert to Button. in the Buttons panel (choose Window > Interactive > Buttons). Or, choose Object > Interactive 4. In the Buttons panel, do any of the following: In the Name text box, specify a name for the button to distinguish it from other buttons you create. Specify one or more actions for the button to determine what happens when the button is clicked in the exported PDF or SWF file. See Make buttons interactive.
To the top Make buttons interactive You can create, edit, and manage interactive effects in InDesign. When the document is exported to Adobe PDF or SWF, these interactive actions can be active. For example, suppose you want to create a button that causes a sound to play in a PDF document. You can place the sound file in an InDesign document, and then create a button that causes the sound to play when you click the button in the PDF document.
Events determine how actions are activated in buttons when the document is exported to Adobe PDF or SWF. (In Acrobat, events are called triggers.) On Release When the mouse button is released after a click. This is the most commonly used event, because it gives the user one last chance to drag the cursor off the button and not activate the action. On Click When the mouse button is clicked (without being released).
Go To Previous View (PDF) Jumps to the most recently viewed page in the PDF document, or returns to the last used zoom size. Open File (PDF) Launches and opens the file that you specify. If you specify a file that is not PDF, the reader needs the native application to open it successfully. Specify an absolute pathname (such as C:\docs\sample.pdf). View Zoom (PDF) Displays the page according to the zoom option you specify.
A button consists of a group of individual objects that each represent a button appearance (sometimes called a “state”). Each button can have as many as three appearances: Normal, Rollover, and Click. In the exported file, the Normal appearance is used unless the mouse pointer moves into the area (Rollover) or the mouse button is clicked on the button area (Click). You can make each appearance different to provide visual feedback.
Delete and disable appearances 1. Select the appearance in the Buttons panel. 2. Do any of the following: To delete the Rollover or Click appearance, click the Delete icon at the bottom of the panel. Deleting an appearance is especially useful if you edit the Normal appearance extensively and decide you want to base Rollover or Click on the new Normal appearance. To disable an appearance without deleting it, click the Eye icon next to the appearance to deselect it.
1. Select a multi-state object. 2. In the Object States panel, do any of the following: To edit a state, select the state in the Object States panel, and then edit the object. For example, you can add a stroke or fill or resize the object. To add an object to an existing state, select both the object and the multi-state object, and then click the Add Objects To Visible State button .
4. Click the [Normal] appearance again. Then select the image using the Direct Selection tool and delete the image. Make sure you delete the image (the contents of the frame), not the frame and contents. Deleting the frame deletes the entire button. 5. Use the Preview panel to preview the hot spot effect. Display a different button on rollover You can create a hot spot in which clicking or mousing over an object displays another object.
3. Select each button you want to move and drag it to its new position, or click the Move Up and Move Down buttons. When you’re done, click OK. If you use Acrobat to edit the PDF and add more buttons or form fields to the page, you may need to specify a new tab order in Acrobat. Hyperlinks panel overview Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Bookmarks Create bookmarks for PDF Manage bookmarks To the top Create bookmarks for PDF A bookmark is a type of link with representative text that makes it easier to navigate documents exported as Adobe PDF. Bookmarks you create in the InDesign document appear in the Bookmarks tab on the left side of the Acrobat or Adobe Reader window. Each bookmark jumps to a text anchor or a page. Entries in a generated table of contents are automatically added to the Bookmarks panel.
Click the bookmark in the Bookmarks panel, and choose Rename Bookmark from the panel menu. Delete a bookmark Click a bookmark in the Bookmarks panel, and choose Delete Bookmark from the panel menu. Arrange, group, and sort bookmarks You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this hierarchical list as desired.
Drawing and painting 567
Drawing with the Pen tool Draw straight line segments with the Pen tool Draw curves with the Pen tool Reposition anchor points as you draw Finish drawing a path Draw straight lines followed by curves Draw curves followed by straight lines Draw two curved segments connected by a corner To the top Draw straight line segments with the Pen tool The simplest path you can draw with the Pen tool is a straight line, made by clicking the Pen tool to create two anchor points.
To the top Draw curves with the Pen tool You create a curve by adding an anchor point where a curve changes direction, and dragging the direction lines that shape the curve. The length and slope of the direction lines determine the shape of the curve. Curves are easier to edit and your system can display and print them faster if you draw them using as few anchor points as possible. Using too many points can also introduce unwanted bumps in a curve.
Drawing an S curve A.Starting to drag new smooth pointB.Dragging in same direction as previous direction line, creating an S curveC.Result after releasing mouse button (Photoshop only) To change the direction of the curve sharply, release the mouse button, and then Alt-drag (Windows) or Option-drag (Mac OS) the direction point in the direction of the curve.
To the top Draw straight lines followed by curves 1. Using the Pen tool, click corner points in two locations to create a straight segment. 2. Position the Pen tool over the selected endpoint. In Illustrator and InDesign, a convert-point icon appears next to the Pen tool when it is positioned correctly (In Photoshop, a small diagonal line, or slash, appears next to the Pen tool). To set the slope of the curved segment you’ll create next, click the anchor point, and drag the direction line that appears.
Drawing a curved segment followed by a straight segment (part 2) A. Positioning Pen tool over existing endpoint B. Clicking endpoint C. Clicking next corner point To the top Draw two curved segments connected by a corner 1. Using the Pen tool, drag to create the first smooth point of a curved segment. 2.
Drawing with the Pencil tool Draw with the Pencil tool Edit paths with the Pencil tool Pencil tool options To the top Draw with the Pencil tool The Pencil tool works primarily the same way in Adobe Illustrator and InDesign. It lets you draw open and closed paths as if you were drawing with a pencil on paper. It is most useful for fast sketching or creating a hand-drawn look. Once you draw a path, you can immediately change it if needed.
You can edit any path using the Pencil tool and add freeform lines and shapes to any shape. Add to a path with the Pencil tool 1. Select an existing path. 2. Select the Pencil tool. 3. Position the pencil tip on an endpoint of the path. You can tell you’re close enough to the endpoint when the small x next to the pencil tip disappears. 4. Drag to continue the path. Connect two paths with the Pencil tool 1. Select both paths (Shift-click or drag around the two with the Selection tool). 2.
you may unintentionally change a closed path to an open path, change an open path to a closed path, or lose a portion of a shape. To the top Pencil tool options Double-click the Pencil tool to set any of the following options: Fidelity Controls how far you have to move your mouse or stylus before a new anchor point is added to the path. The higher the value, the smoother and less complex the path. The lower the value, the more the curves will match the pointer’s movement, resulting in sharper angles.
Understanding paths and shapes Types of paths and shapes About paths About direction lines and direction points To the top Types of paths and shapes You can create paths and combine them in a variety of ways in InDesign. InDesign creates the following types of paths and shapes: Simple paths Simple paths are the basic building blocks of compound paths and shapes. They consist of one open or closed path, which may be self-intersecting.
Components of a path A. Selected (solid) endpoint B. Selected anchor point C. Unselected anchor point D. Curved path segment E. Direction line F. Direction point Paths can have two kinds of anchor points: corner points and smooth points. At a corner point, a path abruptly changes direction. At a smooth point, path segments are connected as a continuous curve. You can draw a path using any combination of corner and smooth points. If you draw the wrong kind of point, you can always change it.
After selecting an anchor point (left), direction lines appear on any curved segments connected by the anchor point (right). A smooth point always has two direction lines, which move together as a single, straight unit. When you move a direction line on a smooth point, the curved segments on both sides of the point are adjusted simultaneously, maintaining a continuous curve at that anchor point.
Editing paths Select paths, segments, and anchor points Adjust path segments Add or delete anchor points Convert between smooth points and corner points Split a path Smooth out paths Reshape closed paths or objects About the Position tool To the top Select paths, segments, and anchor points Before you can reshape or edit a path, you need to select the path’s anchor points, segments, or a combination of both.
Select a path or segment with the Selection tool or Direct Selection tool and do one of the following: Use the standard menu functions to copy and paste paths within or between applications. Press and hold Alt (Windows) or Option (Mac OS) and drag the path to the desired position, and then release the mouse button and Alt/Option key. To the top Adjust path segments You can edit a path segment at any time, but editing existing segments is slightly different from drawing them.
Click to select the curve segment. Then drag to adjust. To adjust the shape of the segment on either side of a selected anchor point, drag the anchor point or the direction point. Shift-drag to constrain movement to multiples of 45°. Drag the anchor point, or drag the direction point. Note: You can also apply a transformation, such as scaling or rotating, to a segment or anchor point. Delete a segment 1. Select the Direct Selection tool , and select the segment you want to delete. 2.
Connect two open paths 1. Using the Pen tool, position the pointer over the endpoint of the open path that you want to connect to another path. The pointer changes when it’s precisely positioned over the endpoint. 2. Click the endpoint. 3. Do one of the following: To connect the path to another open path, click an endpoint on the other path. When you precisely position the Pen tool over the other appears next to the pointer.
2. Select the Pen tool, the Add Anchor Point tool, or the Delete Anchor Point tool. 3. To add an anchor point, position the pointer over a path segment and click. To delete an anchor point, position the pointer over an anchor point and click. In Illustrator, you can add anchor points to a path by selecting the object and choosing Object > Path > Add Anchor Points.
Clicking smooth point to create corner point To convert a corner point without using direction lines to a corner point with independent direction lines, first drag direction lines out of a corner point (making it a smooth point). Release the mouse button, and then drag either direction line. To convert a point, open the Pathfinder panel (choose Window > Object & Layout > Pathfinder), and click the Plain, Corner, Smooth, or Symmetrical button in the Convert Point section.
2. Select the Scissors tool and click the path where you want to split it. When you split the path in the middle of a segment, the two new endpoints appear on top of the other, and one endpoint is selected. 3. Use the Direct Selection tool to adjust the new anchor point or path segment. Open a path using the Pathfinder panel 1. Select the closed path. 2. To open the Pathfinder panel, choose Window > Object & Layout > Pathfinder. 3. Click Open Path in the Pathfinder panel.
Reshape closed paths or objects 1. Using the Direct Selection tool , do one of the following: Drag around the anchor points you want to select. Hold down Shift as you click the anchor points you want to select. 2. Position the pointer over the anchor point or path segment that you want to act as a focal point (that is, a point that pulls the selected path segments), and click the anchor point or path segment. 3. Drag the highlighted anchor points to adjust the path.
Drawing with the line or shape tools javax.jcr.AccessDeniedException: /content/help/en/indesign/using/drawing-line-or-shapetools/jcr:content/jcr:title: not allowed to add or modify item Draw basic lines and shapes Draw multiple objects as a grid Draw a placeholder shape Specify polygon settings Change the shape of a path automatically To the top Draw basic lines and shapes 1.
For a video on drawing objects in a grid, see http://tv.adobe.com/go/4949/. 1. Select a tool that lets you draw a frame. 2. Begin dragging. While still holding down the mouse button, do any of the following actions: Press the Left and Right Arrow keys to change the number of columns. Press the Up and Down Arrow keys to change the number of rows. Hold down Ctrl (Windows) or Command (Mac OS) and press arrow keys to change the spacing between the frames. 3. Release the mouse button.
2. Do any of the following: Choose Object > Convert Shape > [new shape]. In the Pathfinder panel (Window > Object & Layout > Pathfinder), click a shape button in the Convert Shape area. Adobe also recommends Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Compound paths and shapes About compound paths Best practices for editing compound paths Create a compound path Change holes to fills in a compound path Break up a compound path Change the holes in a compound path Create compound shapes Create paths from text outlines To the top About compound paths You can combine several paths into a single object, called a compound path. Create a compound path when you want to do any of the following: Add transparent holes to a path.
Compound path containing two subpaths with same path directions (left) and opposite path directions (right) To the top Create a compound path You can create a compound path from two or more open or closed paths. When you create a compound path, all of the originally selected paths become subpaths of the new compound path. The selected paths inherit the stroke and fill settings of the object farthest back in the stacking order.
2. Choose Object > Paths > Release Compound Path. Note: The Release command is unavailable when the selected compound path is contained inside a frame, or when the path contains text. To the top Change the holes in a compound path You can eliminate a hole created by a subpath or fill a subpath that has created a hole by reversing its direction. 1. Using the Direct Selection tool , select a point on the subpath you want to reverse. Don’t select the entire compound path. 2.
Compound shape used as a text frame (left) compared to one created from a text outline (right) Create a compound shape You can work with a compound shape as a single unit or release its component paths to work with each separately. For example, you might apply a gradient fill to a part of the compound shape, but leave the rest of the shape unfilled. Gradient applied to a compound shape (left) compared to gradient applied to one part of the compound shape (right) 1.
When you convert type to outlines, the type loses its hints—instructions built into outline fonts for adjusting their shapes, so that your system displays or prints them optimally at small sizes. Therefore, type converted to outlines may not display as well when rendered in small sizes or at low resolutions. After converting type to outlines, you can do any of the following: Alter the letterforms by dragging individual anchor points using the Direct Selection tool .
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Change corner appearance Apply corner shapes using the Corner Options dialog box Use Live Corners Guidelines for applying corner shapes You can use the Corner Options command to quickly apply corner effects to any path. Available corner effects range from simple, rounded corners to fancy ornamentation. Effects of different line weights on corner shapes A. Fancy corner effect with no stroke B. Same effect with 1-point stroke C.
2. To add corner effects, do any of the following tasks: To adjust the radii of all four corners together, drag one of the diamonds towards the center of the frame. To adjust a single corner, hold down Shift as you drag a diamond. To cycle through the various effects, Alt-click (Windows) or Option-click (Mac OS) a yellow diamond. 3. To stop editing corners, click anywhere outside the selected frame. To remove corner effects, choose Object > Corner Options, and then choose None.
Applying line (stroke) settings Set strokes Stroke panel options Add start and end shapes Define custom stroke styles Save custom stroke styles To the top Set strokes You can apply strokes, or line settings, to paths, shapes, text frames, and text outlines. The Stroke panel provides control over the weight and appearance of the stroke, including how segments join, start and end shapes, and options for corners. You can also select stroke settings in the Control panel when a path or frame is selected.
Return. The Miter Limit does not apply to a round join. You can include miter limit and stroke alignment settings in a paragraph or character style. Click the Character Color section, and then click the stroke icon to make the options available. Cap Select a cap style to specify the appearance of both ends of an open path: Butt cap Creates squared ends that abut (stop at) the endpoints. Round cap Creates semicircular ends that extend half the stroke width beyond the endpoints.
You can’t edit the available start and end shapes, but if you’ve obtained plug-in software that adds more options, the Start and End menus in the Stroke panel can include additional shapes. Start and end shapes are sized in proportion to the stroke weight. However, adding a start or end shape does not change the length of the path. Start and end shapes automatically rotate to match the angle of an endpoint’s direction line.
Custom stroke styles can be saved and loaded into other InDesign documents. 1. Choose Window > Stroke to display the Stroke panel. 2. In the panel menu, choose Stroke Styles. 3. Click New. 4. Enter a name for the stroke style. 5. For Type, select one of the following: Dash to define a style with dashes spaced at regular or varying intervals. Striped to define a style with one or more parallel lines. Dotted to define a style with dots spaced at regular or varying intervals.
8. To preview the stroke at different line weights, specify a line weight using the Preview Weight option. 9. For dashed and dotted patterns, use the Corners option to determine how dashes or dots are positioned to keep a pattern regular around a corner. 10. For dashed patterns, select a style for Cap to determine the shape of the dashes. This setting overrides the Cap setting in the Stroke panel. 11. Do one of the following: Click Add to save the stroke style and define another one.
Color 603
Applying color Apply color Select a color with the Color Picker Apply the last used color Remove fill or stroke color Applying colors by dragging and dropping Apply a color or gradient swatch Apply color using the Color panel Create a swatch from a color in the Color panel Cycle through color modes Apply colors using the Eyedropper tool Apply colors to grayscale images To the top Apply color Adobe InDesign provides a number of tools for applying color, including the Toolbox, the Swatches panel, the Color
Select a color, tint, or gradient using the Swatches or Gradient panel. Select a color, tint, or gradient from the Fill or Stroke menu in the Control panel. Double-click either the Fill or Stroke box in the Toolbox or the Color panel to open the Color Picker. Select the desired color, and click OK. You can apply color to any grayscale image, provided it does not contain alpha or spot channels.
Apply the last used color The Toolbox displays the last color or gradient you applied. You can apply this color or gradient directly from the Toolbox. 1. Select the object or text you want to color. 2. In the Toolbox, click the Fill button or Stroke button depending on which portion of the text or object you want to color. 3.
1. Using the Selection tool , select a text or object frame; or using the Text tool , select a range of text. 2. If the Swatches panel is not open, choose Window > Color > Swatches. 3. In the Swatches panel, select the Fill box or the Stroke box. 4. Do one of the following: To apply color to selected text, click the Text button . To apply color to a selected object or text container (such as a frame or a table), click the Object button . 5. Click a color or gradient swatch.
Choose a Lab, CMYK, or RGB color model in the Color panel menu, and use the sliders to change the color values. You can also enter numeric values in the text boxes next to the color sliders. Position the pointer over the color bar, and click. Double-click the Fill or Stroke box, and select a color from the Color Picker. Then click OK. appears, and you want to use the CMYK color values closest to the color you originally specified, click the 6.
4. To change other objects to the same attributes, click the objects with the loaded eyedropper. If an object is stroked and not filled, be sure to click the object’s outline. Pick up new attributes when the Eyedropper tool is loaded 1. Press Alt (Windows) or Option (Mac OS) while the Eyedropper tool empty , to indicate that it’s ready to pick up new attributes. is loaded. The Eyedropper tool reverses direction, and appears 2.
Working with swatches Swatches panel overview Create color swatches Manage swatches Import swatches To the top Swatches panel overview The Swatches panel (Window > Color > Swatches) lets you create and name colors, gradients, or tints, and quickly apply them to your document. Swatches are similar to paragraph and character styles; any change you make to a swatch affects all objects to which the swatch is applied.
Registration Registration is a built-in swatch that causes objects to print on every separation from a PostScript printer. For example, registration marks use the Registration color, so that printing plates can be aligned precisely on a press. You cannot edit or remove this swatch. You can also add colors from any color library to the Swatches panel so that they are saved with your document. Customize swatch display You can control the size of swatches and whether the name displays with the swatch. 1.
4. For Color Mode, choose the mode you want to use in defining the color. Avoid changing the mode after you define a color. 5. Do one of the following: Drag the sliders to change the color values. You can also enter numeric values in the text boxes next to the color sliders. For spot colors, choose from color libraries in the Color Mode menu. appears, and you want to use the in-gamut color closest to the color you originally specified, click the small 6.
You can change the swatches that appear by default in new documents. 1. Close all open documents. 2. Edit the swatches you want to change in the Swatches panel. Duplicate a swatch Duplicating swatches can be useful when you want to create a warmer or cooler variation of an existing color. Note that duplicating a spot color will result in an additional spot color printing plate. Do one of the following: Select a swatch, and choose Duplicate Swatch in the Swatches panel menu.
when this option is deselected. You can change this name manually. Delete individual swatches When you delete a swatch that has been applied to an object in the document, InDesign prompts you for a replacement swatch. You can designate an existing or unnamed swatch. If you delete a swatch used as the basis of a tint or mixed ink, you will be prompted to choose a replacement. 1. Select one or more swatches. 2. Do one of the following: Choose Delete Swatch in the Swatches panel menu.
2. Choose Save Swatches in the Swatches panel menu. 3. Specify a name and location for the file, and click Save. Share swatches between applications You can share the solid swatches you create in Photoshop, Illustrator, and InDesign by saving a swatch library for exchange. The colors appear exactly the same across applications as long as your color settings are synchronized. 1.
Copy swatches between InDesign documents You can copy or drag a swatch (or objects with a swatch applied) from one document to another. When you do so, the swatch is added to the destination document’s Swatches panel. If you want to copy the swatch’s tints and gradients as well, you need to copy the original object, not just the swatch. Do one of the following: Copy an object into the current document using drag-and-drop or copy-and-paste.
PANTONE® PANTONE® Colors are the worldwide standards for spot color reproduction. In 2000, a major revision was made to the PANTONE MATCHING SYSTEM® Color guides. 147 new solid colors and seven additional metallic colors have been added to the System to now include a total of 1,114 colors. PANTONE Color guides and chip books are now printed on coated, uncoated, and matte paper stocks to ensure accurate visualization of the printed result and better on-press control.
Using colors from imported graphics Using colors from imported graphics Using the Eyedropper tool to sample colors Working with spot-color channels in an Adobe Photoshop (PSD) file Working with colors from EPS or PDF files Change an imported spot color to a process color To the top Using colors from imported graphics InDesign provides various ways for you to sample and redefine colors from the graphics you import into your document.
definition to the Swatches panel. You can change an imported spot color swatch to a process color swatch. This provides flexibility for adapting colors—even those in imported graphics—to your current output requirements. 1. In the Swatches panel, double-click the swatch you want to edit. 2. In the Swatch Options dialog box, choose Process in the Color Type menu. Note: This changes the color type in the InDesign document only.
Understanding spot and process colors javax.jcr.AccessDeniedException: /content/help/en/indesign/using/spot-processcolors/jcr:content/jcr:title: not allowed to add or modify item About spot and process colors About spot colors About process colors Using spot and process colors together Comparing colors in InDesign and Illustrator To the top About spot and process colors You can designate colors as either spot or process color types, which correspond to the two main ink types used in commercial printing.
A process color is printed using a combination of the four standard process inks: cyan, magenta, yellow, and black (CMYK). Use process colors when a job requires so many colors that using individual spot inks would be expensive or impractical, as when printing color photographs.
Tints About tints Create and edit tints To the top About tints A tint is a screened (lighter) version of a color. Tinting is an economical way to make additional spot color variations without having to pay for additional spot color inks. Tinting is also a quick way to create lighter versions of process colors, although it doesn’t reduce the cost of printing process colors.
The tint appears in the Swatches panel with the name of its base color and the percentage of the tint. Create a tint swatch using the Color panel 1. In the Swatches panel, select a swatch. 2. In the Color panel, drag the Tint slider, or enter a tint value in the Percentage box. 3. In the Color panel menu, click Add To Swatches. Drag the Tint slider and then click Add To Swatches. Create an unnamed tint 1. In the Swatches panel, select the Fill box or the Stroke box. 2.
Mixing inks Create and edit mixed ink swatches Manage mixed ink groups To the top Create and edit mixed ink swatches When you need to achieve the maximum number of printed colors with the fewest number of inks, you can create new ink swatches by mixing two spot inks or by mixing a spot ink with one or more process inks. Using mixed ink colors lets you increase the number of colors available without increasing the number of separations used to print the document.
and so on). 3. To include an ink in the mixed ink group, click the empty box next to its name. 4. For each ink you select, do the following: For Initial, enter the percentage of ink you want to start mixing to create the group. For Repeat, specify the number of times you want to increment the ink percentage. For Increment, specify the percentage of ink you want to add for each repetition.
Delete mixed ink groups In the Swatches panel, select the parent of the mixed ink group you want to delete, and click the Delete button. Add a swatch to a mixed ink group 1. In the Swatches panel, select the parent of the mixed ink group. 2. Choose New Color Swatch from the panel menu. 3. Specify a name for the swatch, if desired. 4. For each ink listed, specify the percentage you want in the mixed ink swatch. (You cannot add or delete inks.) 5. Click OK.
Gradients About gradients Create a gradient swatch Apply an unnamed gradient using the Gradient panel Modify gradients Adjust a gradient with the Gradient tools Apply a gradient across multiple objects Applying gradients to text To the top About gradients A gradient is a graduated blend between two or more colors or between two tints of the same color. The output device you use affects how gradients color separate.
First color stop 5. For Stop Color, do one of the following: To choose a color that’s already in the Swatches panel, choose Swatches, and select a color from the list. To mix a new unnamed color for the gradient, choose a color mode, and enter color values or drag the sliders. Tip: By default, the first stop of the gradient is set to white. To make it transparent, apply the Paper swatch. 6. To change the last color in the gradient, select the last color stop, and repeat step 5. 7.
Gradient panel A. Gradient fill B. Gradient type menu C. Reverse button D. Starting color stop E. Midpoint F. Ending color stop Note: If you select an object that currently uses a named gradient, editing the gradient by using the Gradient panel will change the color of that object only. To edit every instance of a named gradient, double-click its swatch in the Swatches panel. 1. Select the object or objects you want to change. 2. Click the Fill or Stroke box in the Swatches panel or the Toolbox.
3. Adjust the new color stop. You can also drag a swatch from the Swatches panel onto the gradient bar in the Gradient panel to define a new color stop. Remove an intermediate color from a gradient Select the intermediate color stop, and drag it to the edge of the panel. Reverse a gradient’s color progression 1. Activate a gradient. 2. In the Gradient panel, click the Reverse button .
Default gradient fill (left) and gradient applied across objects (right) If a compound path with a gradient is selected, you can edit the gradient across all of its subpaths by using the Gradient panel alone, without having to use the Gradient tool. To the top Applying gradients to text Within a single text frame, you can create multiple ranges of gradient text alongside default black text and color text.
For information on converting text outlines to paths, see Create paths from text outlines. Multiple gradients in a single text frame Within a single text frame, you can select different ranges of text and apply a unique gradient to each range. Each gradient is added to the text frame and tracked separately with the characters you selected when you applied each gradient. However, the endpoints of the gradient are still anchored to the text frame’s bounding box, not to individual ranges of text.
Understanding color management Why colors sometimes don’t match What is a color management system? Do you need color management? Creating a viewing environment for color management A color management system reconciles color differences among devices so that you can confidently predict the colors your system ultimately produces. Viewing color accurately allows you to make sound color decisions throughout your workflow, from digital capture through final output.
To the top Do you need color management? Without a color management system, your color specifications are device-dependent. You might not need color management if your production process is tightly controlled for one medium only. For example, you or your print service provider can tailor CMYK images and specify color values for a known, specific set of printing conditions. The value of color management increases when you have more variables in your production process.
Transparency 635
Adding transparency effects About transparency Effects panel overview Apply transparency effects Transparency effects Use Global Light Set the opacity of an object Applying transparency to groups Change the appearance of transparent artwork on screen Stop displaying transparency Removing white box effect in documents with transparency When you create an object in Adobe InDesign, by default it appears solid; that is, it has an opacity of 100%. You can apply effects to objects using opacity and blends.
Add and edit transparency effects in the Effects panel A. Blending mode B. Levels C. FX icon D. Clear effects E. FX button Blending Mode Specifies how colors in transparent objects interact with the objects behind them. (See Specify how colors blend.) Opacity Determines the opacity of an object, stroke, fill, or text. (See Set the opacity of an object.) Level Tells you the Object, Stroke, Fill, and Text opacity settings of the object, as well as whether transparency effects have been applied.
Object Affects the entire object—its stroke, fill, and text. Graphic Affects only the graphic selected with the Direct Selection tool. Effects you apply to the graphic remain with it when you paste the graphic in a different frame. Group Affects all objects and text in the group. (Use the Direct Selection tool to apply effects to objects within a group.) Stroke Affects only the object’s stroke (including its gap color). Fill Affects only the object’s fill.
and drag the FX icon to the other object. You can drag and drop effects between objects only to and from the same level. To copy effects between objects selectively, use the Eyedropper tool . To control which transparency stroke, fill, and object settings are copied with the Eyedropper tool, double-click the tool to open the Eyedropper Options dialog box. Then select or deselect options in the Stroke Settings, Fill Settings, and Object Settings areas.
Satin Adds interior shading that makes a satiny finish. Basic Feather, Directional Feather, and Gradient Feather Soften the edges of an object by fading them to transparent. Note: In addition to the descriptions covered here, see Common transparency settings and options. Common transparency settings and options Many transparency effect settings and options are the same across different effects.
Object Knocks Out Shadow The object appears in front of the drop shadow that it casts. Shadow Honors Other Effects The drop shadow factors in other transparency effects. For example, if the object is feathered on one side, you can make the drop-shadow disregard the feathering such that the shadow doesn’t fade out, or make the shadow look feathered in the same way as the object is feathered. Click the Drop Shadow button or text.
The Shading settings determine how light interacts with the object: Angle and Altitude Sets the height of the light source. A setting of 0 is equivalent to ground level; 90 is directly above the object. Use Global Light Applies the global light source as specified for all transparency effects. Choosing this option overrides any Angle and Altitude settings. Highlight and Shadow Specifies the blending mode for the bevel or emboss highlight and shadow.
settings increase transparency. Shape Choose an option—First Edge Only, Leading Edges, or All Edges—to demarcate the object’s original shape. Angle Rotates the frame of reference for the feathering effect such that, as long as you don’t enter a multiple of 90 degrees, the feathering edges are skewed rather than parallel to the object. Gradient Feather Use the Gradient Feather effect to soften the areas of an object by fading them to transparent.
layers. However, imported graphics with those types of transparency effects will appear and print correctly. 1. Select the object or objects. The word mixed appears in the Effects panel if you select multiple objects and their opacity settings conflict. For example, if the Fill opacity setting is different in objects you selected, the Transparency palette reads, “Fill: Opacity (mixed).” 2.
Fast turns off transparency and sets the resolution to 24 dpi. Typical displays low-resolution effects and sets the resolution to 72 dpi. High Quality improves the display of effects, especially in PDF and EPS files, and sets the resolution to 144 dpi. 3. Drag the Transparency slider. The default setting is Medium Quality, which displays drop shadows and feathering. 4. Click OK. 5. When inks overlap with blend modes, choose View >Overprint Preview.
Flattening transparent artwork About flattening About transparency flattener presets Apply a flattener preset for output Create or edit a transparency flattener preset Export and import a custom transparency flattener preset Rename or delete a custom transparency flattener preset Flatten an individual spread Ignore the flattener preset on an individual spread Transparency Flattener options Preview which areas of artwork will be flattened Refresh the preview in the Flattener Preview panel Best practices when
You can choose a flattener preset in the Advanced panel of the Print dialog box or of the format-specific dialog box that appears after the initial Export or Save As dialog box. You can create your own flattener presets or choose from the default options provided with the software.
To the top Export and import a custom transparency flattener preset You can export and import transparency flattener presets in order to share them with your service providers, your clients, or others in your workgroup. 1. Choose Edit > Transparency Flattener Presets. 2. Select a preset in the list. 3. Do one of the following: To export a preset to a separate file, click Save (InDesign) or Export (Illustrator), specify a name and location, and then click Save.
None (Ignore Transparency) Ignores transparency for the spread. This option is useful for troubleshooting by the service provider. Custom Opens the Custom Spread Flattener Settings dialog box for specifying settings. To the top Ignore the flattener preset on an individual spread Select Ignore Spread Overrides from any of the following locations in InDesign: The Flattener Preview panel (Window > Output > Flattener Preview). The Advanced area of the Print or Export Adobe PDF dialog box.
All Rasterized Regions (Illustrator and InDesign) Highlights objects and intersections of objects that will be rasterized because there is no other way of representing them in PostScript or because they are more complex than the threshold specified by the Rasters/Vectors slider. For example, the intersection of two transparent gradients will always be rasterized, even if the Rasters/Vectors value is 100.
(Illustrator only) Select Preserve Alpha Transparency (Flatten Transparency dialog box only) Preserves the overall opacity of flattened objects. With this option, blending modes and overprints are lost, but their appearance is retained within the processed artwork, along with the level of alpha transparency (as when you rasterize artwork using a transparent background). Preserve Alpha Transparency can be useful if you are exporting to SWF or SVG, since both of these formats support alpha transparency.
In most cases, flattening produces excellent results when you use an appropriate predefined flattener preset, or create a preset with settings appropriate for your final output. For a complete reference and troubleshooting guide on how transparency affects output, see the document “Achieving Reliable Print Output with Transparency” (English only) on the Adobe website.
If this happens, do either of the following: Move the text to the top of the stacking order. Use the Selection tool to select the text frame, and then choose Object > Arrange > Bring to Front. Expand all text to outlines for a consistent effect throughout the document. To expand all text to outlines, select Convert All Text To Outlines in the Transparency Flattener Preset Options dialog box. Selecting this option may affect processing speed.
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Blending colors Specify how colors blend Isolate blending modes Knock out objects within a group Specify a color space for blending transparent objects To the top Specify how colors blend Blend the colors between two overlapping objects by using blending modes. Blending modes let you vary the ways in which the colors of stacked objects blend. 1. Select one or more objects or a group. 2. Do one of the following: In the Effects panel, choose a blending mode, such as Normal or Overlay, from the menu.
Color Burn Darkens the base color to reflect the blend color. Blending with white produces no change. Darken Selects the base or blend color—whichever is darker—as the resulting color. Areas lighter than the blend color are replaced, and areas darker than the blend color do not change. Lighten Selects the base or blend color—whichever is lighter—as the resulting color. Areas darker than the blend color are replaced, and areas lighter than the blend color do not change.
4. In the Effects panel, select Isolate Blending. (If the option is not visible, select Show Options in the Effects panel menu.) You can isolate the blending of objects in a PDF file that contains blending modes. First, place the PDF file with the Transparent Background option selected in the Place PDF dialog box. Then apply the Isolate Blending option.
Exporting and publishing Build digital magazines with InDesign CS5.5 and Adobe Digital Publishing Suite (video 09:06) Terry White (May. 7, 2012) video-tutorial In this video, see you how to create immersive digital magazines for tablet devices using InDesign. Adding audio and video content to EPUB (video 02:46) Colin Fleming (Jan. 1, 2011) video-tutorial In this video tutorial, see how simple it is to embed audio and video content in InDesign CS5.5 and later, for export to EPUB.
Export content for EPUB | CC Overview Export to EPUB EPUB Export options EPUB resources To the top Overview Before you export your layout to EPUB, you can make a few tweaks to ensure that it exports properly. Add anchored graphics - Anchor graphics in text flows so that you can control their position relative to the exported text. See Anchored Objects. Object Export Options - Specify export options for placed objects. See Object Export Options.
EPUB Export options EPUB General options The General section of the EPUB Export Options dialog box includes the following options. Version Specify a version for the EPUB. EPUB 2.0.1 EPUB 2.0.1 is a standard approved by IDPF in 2007. This format is supported on a wide variety of devices. EPUB 3.0 EPUB 3.0 is a standard approved by IDPF in 2011. This format also supports audio, video, javascript, Japanese vertical text.
Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. If you have used native InDesign auto-bullets, subbullets are also included. Numbers Determines how numbers are converted in the HTML file.
Ignore Object Export Settings Ignore Object Export settings applied on individual images. See Apply Object export options. EPUB Advanced options The Contents section of the EPUB Options dialog box includes the following options. Split Document You can split the eBook at the specified paragraph style. Splitting results in a larger number of HTML files in the EPUB package, but can be helpful for breaking up long files and increases performance in the EPUB readers.
Export content to HTML | CC Exporting to HTML is an easy way to get your InDesign content into web-ready form. When you export content to HTML, you can control how text and images are exported. InDesign preserves the names of paragraph, character, object, table, and cell styles applied to the exported contents by marking the HTML contents with CSS style classes of the same name. Using Adobe Dreamweaver or any CSS-capable HTML editor, you can quickly apply formatting and layout to the contents.
(Asian versions only) If Base On Page Layout is selected, InDesign determines the reading order of page objects according to the document’s binding (left to right or right to left). In some instances, especially in complex, multicolumn documents, the exported design elements may not appear in the desired reading order. Use Dreamweaver to rearrange and format the contents.
let InDesign decide which format to use in each instance. Choosing PNG disables the image compression settings.; use PNG for lossless images or for images that include transparency. GIF Options (Palette) Lets you control how InDesign handles colors when optimizing GIF files. The GIF format uses a limited color palette, which cannot exceed 256 colors.
Exporting to Adobe PDF About Adobe PDF Export to PDF for printing Adobe PDF presets Customize Adobe PDF presets Load Adobe PDF presets Background Tasks panel To the top About Adobe PDF Portable Document Format (PDF) is a universal file format that preserves the fonts, images, and layout of source documents created on a wide range of applications and platforms. Adobe PDF is the standard for the secure, reliable distribution and exchange of electronic documents and forms around the world.
Adobe Illustrator.) When you export an InDesign file to PDF, you can preserve navigation elements such as table of contents and index entries, and interactivity features such as hyperlinks, bookmarks, media clips, and buttons. You also have the option of exporting hidden layers, nonprinting layers, and nonprinting objects to PDF. If you’re exporting a book, you can merge identically named layers by using the Book panel. For information on creating accessible PDF documents, see Adobe InDesign accessibility.
Export a book to PDF 1. Do one of the following: To create a PDF of the entire book, click in a blank area of the Book panel to deselect any selected documents, and choose Export Book To PDF in the Book panel menu. To create a PDF of documents within a book, select the document or documents in the Book panel, and choose Export Selected Documents To PDF in the Book panel menu. 2. Specify a name and location for the PDF file, and then click Save. 3.
transparency (for file types capable of transparency). These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later. In InDesign, this preset also creates tagged PDFs. Illustrator Default (Illustrator only) Creates a PDF in which all Illustrator data is preserved. PDFs created with this preset can be reopened in Illustrator without any loss of data. Oversized Pages (Acrobat only) Creates PDFs suitable for viewing and printing of engineering drawings larger than 200 x 200 inches.
Although the default PDF presets are based on best practices, you may discover that your workflow, or perhaps your printer’s workflow, requires specialized PDF settings that aren’t available via any of the built-in presets. If this is the case, you or your service provider can create custom presets. Adobe PDF presets are saved as .joboptions files. 1. Choose File > Adobe PDF Presets > Define. 2. Do one of the following: To create a new preset, click New.
Convert PDF presets from InDesign CS InDesign CS and earlier export PDF presets with .pdfs extensions, while InDesign CS2 and later export PDF presets with .joboptions extensions. Importing a PDFS file converts it to a .joboptions file, and overrides settings as necessary. For example, if Monitor RGB was selected as the destination profile in the Output area in InDesign CS, it is automatically changed to Document RGB in InDesign CS4. 1. Choose File > Adobe PDF Presets > Define. 2. Click Load. 3.
Export to JPEG format JPEG uses a standardized image compression mechanism to compress full-color or grayscale images for onscreen display. Use the Export command to export a page, spread, or selected object in JPEG format. 1. If desired, select an object to export. (You do not need to select anything to export a page or spread.) 2. Choose File > Export. 3. Specify a location and a filename. 4. For Save As Type (Windows) or Format (Mac OS), choose JPEG, and click Save.
9. Specify the color space of the exported file. You can choose to export as RGB, CMYK, or Gray. 10. Select any of the following items, and then click Export. Embed Color Profile When this option is selected, the document’s color profile is embedded in the exported JPEG file. The name of the color profile is displayed in small text to the right of the option. You can select the desired profile for the document by choosing Edit > Assign Profiles before exporting to JPEG.
Export content for EPUB | CS6 Overview Export to EPUB EPUB Export options EPUB General options EPUB Image options EPUB Advanced options EPUB resources To the top Overview Before you export your layout to EPUB, you can make a few tweaks to ensure that it exports properly. Add anchored graphics - Anchor graphics in text flows so that you can control their position relative to the exported text. See Anchored Objects. Object Export Options - Specify export options for placed objects.
To the top EPUB Export options EPUB General options The General section of the EPUB Export Options dialog box includes the following options. Version Specify a version for the EPUB. EPUB 2.0.1 EPUB 2.0.1 is a standard approved by IDPF in 2007. This format is supported on a wide variety of devices. EPUB 3.0 EPUB 3.0 is a standard approved by IDPF in 2011. This format also supports audio, video, javascript, Japanese vertical text.
Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. If you have used native InDesign auto-bullets, subbullets are also included. Numbers Determines how numbers are converted in the HTML file.
JPEG Options (Format Method) Determines how quickly JPEG graphics display when the file containing the image is opened on the web. Choose Progressive to make the JPEG images display gradually and in increasing detail as they are downloaded. (Files created with this option are slightly larger and require more RAM for viewing.) Choose Baseline to make each JPEG file display only after it has been downloaded; a placeholder appears in its place until the file is displayed.
Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Exporting Export text Exporting content for the web Export content to Dreamweaver (CS5) Export content for EPUB (CS5) Export content to Buzzword Use the web color swatch library To the top Export text You can save all or part of an InDesign story in file formats that you can open later in other applications. Each story in a document exports to a separate document. InDesign can export text in several file formats, which are listed in the Export dialog box.
Flash (SWF) Export to a SWF file that’s ready to be viewed immediately in Flash Player or on the web. A SWF file can include buttons, hyperlinks, and page transitions such as wipe, dissolve, and page curl. See Create interactive SWF (Flash) files for the web. Flash (FLA) Export to a FLA file that can be edited in Adobe Flash Professional. See Create FLA files for the web.
Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. Ordering Use either the page order or XML structure to determine the reading order of page objects. If Base On Page Layout is selected, InDesign determines the reading order of page objects by scanning left to right and top to bottom.
of the image file. In the HTML code, the link attribute displays the path and extension you specify. This option is especially effective when you’re converting images to web-compatible images yourself. Note: InDesign does not check the path you specify for Java™ scripts, external CSS styles, or image folders, so use Dreamweaver to verify paths. Advanced options Use the Advanced area to set CSS and JavaScript options.
Download a free copy of the Digital Editions reader at www.adobe.com/products/digitaleditions. See the blog Digital Editions for information on Digital Editions. For information on exporting to Kindle, see the InDesign to Kindle white paper. Digital Editions General export options The General section of the Digital Editions Export Options dialog box includes the following options.
Select Interlace to display a slowly loaded image gradually by filling in missing lines. If this option is not select, an image looks fuzzy and gradually becomes clear as the image reaches full resolution. JPEG Options (Image Quality) Determines the trade-off between compression (for smaller file sizes) and image quality for each JPEG image created. Low produces the smallest file and lowest image quality.
2. Do one of the following: In InDesign choose File > Export For > Buzzword. In InCopy choose File > Export to Buzzword. 3. If you haven’t already signed in to CS Live, click Sign In, specify your e-mail address and password, and then click Sign In. 4. In the Export Story For Buzzword dialog box, specify the name of the Buzzword document to be created and then click OK. The Buzzword document is opened on Acrobat.com. You can then move the document to a different workspace and share it with other people.
Exporting XML Export document content to XML Optimized image export options Save tags only as XML Edit an exported XML file To the top Export document content to XML Before you export content from an InDesign document to XML, you must have done the following: Created or loaded element tags. Applied tags to items on the pages of your document. Adjusted the hierarchy of tagged elements in the Structure pane, if needed. You can export all or a portion of the XML content in your document.
Apply XSLT Applies a stylesheet to define the transformation of the exported XML to, for example, a modified XML tree or HTML. Select Browse (Windows) or Choose (Mac OS) to select an XSLT from the file system. The default setting, Use Stylesheet From XML, uses an XSLT transformation instruction if one is referenced in the XML that is applied on export. 6. Choose an encoding type from the Encoding menu. 7.
To the top Save tags only as XML Save tags only so you can load the tags into an InDesign document and make use of them there. 1. Choose Save Tags from the Tags panel menu. 2. Type a name, specify a location, and then click Save. The tags in your document, along with their assigned colors, are saved in an XML file.
Export content to HTML | CS6 & CS5.5 Exporting to HTML is an easy way to get your InDesign content into web-ready form. When you export content to HTML, you can control how text and images are exported. InDesign preserves the names of paragraph, character, object, table, and cell styles applied to the exported contents by marking the HTML contents with CSS style classes of the same name. Using Adobe Dreamweaver or any CSS-capable HTML editor, you can quickly apply formatting and layout to the contents.
document’s binding (left to right or right to left). In some instances, especially in complex, multi-column documents, the exported design elements may not appear in the desired reading order. Use Dreamweaver to rearrange and format the contents. Same As XML Structure If Same As XML Structure is selected, the XML Structure panel controls the ordering of the exported content and which content gets exported.
Image Alignment and Spacing Specify the image alignment, left, center, right, and the space before and space after. Settings Apply to Anchored Objects Check to apply these settings to all anchored objects. Image Conversion Lets you choose whether the optimized images in your document are converted to GIF, JPEG, or PNG. Choose Automatic to let InDesign decide which format to use in each instance. Choosing PNG disables the image compression settings.
Export content for EPUB | CS5.5 EPUB resources EPUB General export options EPUB Images options EPUB Contents options You can export a document or book as a reflowable eBook in EPUB format that is compatible with the Adobe Digital Editions reader software, and other eBook reader software. 1. Do one of the following: Open the document and choose File > Export. Open a book and from the Book panel menu, choose Export Book to EPUB. 2. Specify a filename and location. 3.
EPUB General export options The General section of the EPUB Export Options dialog box includes the following options. Include Document Metadata The metadata from the document (or the style source document if a book was selected) is included with the exported file. Add Publisher Entry Specify the publisher information that appears in the eBook metadata. You can specify a URL for the publisher so that someone who receives the eBook can visit the publisher’s website.
To the top EPUB Images options The Images section of the Digital Editions Export Options dialog box includes the following options. From the Image Conversion menu, determine how images are exported to HTML. Preserve Appearance from Layout Check to inherit the image object attributes from the layout. Resolution (ppi) Specify the resolution of the images in pixels per inch (ppi).
Use InDesign TOC Style Select this option if you want to generate a table of contents based on the selected TOC style. From the TOC Style menu, specify the TOC style you want to use to build the table of contents in the eBook. You can choose Layout > Table Of Contents Styles to create a special TOC style for your eBook. Break Document at Paragraph Style You can split the eBook at the specified paragraph style.
Adobe PDF options Adobe PDF option categories About PDF/X standards PDF compatibility levels General options for PDFs Compression and downsampling options for PDFs Marks and Bleeds options for PDFs Color management and PDF/X output options for PDFs Font, OPI, and flattening options for PDFs Adding security to PDF files Security options for PDFs Font embedding and substitution Preparing a document for on-screen viewing To the top Adobe PDF option categories You can set PDF options when you export to PDF or
During PDF conversion, the file that is being processed is checked against the specified standard. If the PDF will not meet the selected ISO standard, a message appears, asking you to choose between canceling the conversion or going ahead with the creation of a non-compliant file. A widely used standards for a print publishing workflow is the PDF/X format such as PDF/X-1a. The PDF/X-4 format is reliable for live transparency and color management.
To the top General options for PDFs Click the General category in the Export Adobe PDF dialog box to set the following options: Description Displays the description from the selected preset, and provides a place for you to edit the description. You can paste a description from the Clipboard. All Exports all pages in the current document or book. Range Specifies the range of pages to export in the current document.
Interactive Elements Choose Include Appearance to include items such as buttons and movie posters in the PDF. To create a PDF with interactive elements, choose the Adobe PDF (Interactive) option instead of the Adobe PDF (Print) option. See Export to interactive PDF options. To the top Compression and downsampling options for PDFs When exporting documents to Adobe PDF, you can compress text and line art, and compress and downsample bitmap images.
removed to reduce file size, so image quality is not affected. Tile Size Determines the size of the tiles for progressive display. This option is only available when Compatibility is set to Acrobat 6 (1.5) and later, and Compression is set to JPEG 2000. Compress Text And Line Art Applies Flate compression (which is similar to ZIP compression for images) to all text and line art in the document, without loss of detail or quality.
Include Tagged Source Profiles Leaves device-dependent colors unchanged and preserves device-independent colors as the nearest possible equivalent in PDF. This is a useful option for print shops that have calibrated all their devices, used that information to specify color in the file, and are only outputting to those devices. Include All RGB And Tagged Source CMYK Profiles Includes any profiles for tagged RGB objects and tagged CMYK objects, such as placed objects with embedded profiles.
Ignore Spread Overrides Applies the flattener settings to all spreads in a document or book, overriding the flattener preset on an individual spread. Create JDF File Using Acrobat Creates a Job Definition Format (JDF) file and starts Acrobat Professional for processing the JDF file. A job definition in Acrobat contains references to the files to be printed as well as instructions and information for prepress service providers at the production site. This option is only available if Acrobat 7.
a bitmap image. This option is available only if the Compatibility option is set to Acrobat 5 (PDF 1.4) or later. High Resolution Lets users print at any resolution, directing high-quality vector output to Adobe PostScript and other printers that support advanced high-quality printing features. Changes Allowed Defines which editing actions are allowed in the PDF document.
If characters are unconventional (left), the substitution font does not match (right). To the top Preparing a document for on-screen viewing With its small file sizes, platform independence, and online navigation, Adobe PDF is an ideal format for distributing documents electronically and viewing them on-screen. You can send Adobe PDF documents to other users as e-mail attachments, or you can distribute the documents on the web or on an intranet.
Printing Printing booklets using your desktop printer Jeff Witchel (Oct. 15, 2012) video-tutorial Learn how to create a booklet and print it using your desktop printer Adobe Creative Suite 5/5.5 Printing Guide (PDF, 21 MB) article (Jan. 1, 2011) Download this guide to learn how to set up Adobe documents for print. All the information you need for professional printing in one place.
Preparing PDFs for service providers About PDF print publishing tools Checking your document before exporting Produce a print-ready Adobe PDF file To the top About PDF print publishing tools In some print publishing workflows, documents are distributed in the format of the authoring application (called the native format). Once approved, the files are saved in PostScript or a proprietary format for prepress work and final printing.
Use the InDesign Preflight feature to ensure that image resolution and color spaces are correct, that fonts are available and can be embedded, that graphics are up-to-date, and so on. View your Adobe PDF export settings prior to exporting, and then adjust them as necessary. The Summary area includes a warning section that indicates when preset settings can’t be honored.
Preflighting files before handoff Preflight panel overview Define preflight profiles View and resolve preflight errors Preflight books Package files For detailed information and instructions, click the links below. To the top Preflight panel overview Before printing or handing off the document to a service provider, you can perform a quality check on the document. Preflight is the industrystandard term for this process.
By default, the [Basic] profile is applied to new and converted documents. This profile flags missing or modified links, overset text, and missing fonts. Although you cannot edit or delete the [Basic] profile, you can create and use multiple profiles. For example, you can switch between profiles when working on different documents, when using different print service providers, or when running a single document through different production phases.
restore preferences, you can simply load your exported profile. You can also load a profile that someone else has made available to you. You can load a *.idpp file, or you can load the embedded profile in the document you specify. To export a profile, choose Define Profiles from the Preflight menu. Choose Export Profile from the Preflight Profile Menu, specify the name and location, and click Save. To load (import) a profile, choose Define Profiles from the Preflight menu.
1. In the error list, double-click a row or click the page number in the Page column to view the page item. 2. Click the arrow to the left of Info to view information on the selected row. The Info panel includes a description of the problem and offers suggestions for fixing it. 3. Fix the error. Select a different profile Using different profiles is useful in many workflows.
Objects On Pasteboard Select this option to report errors on objects placed on the pasteboard. Limit the number of rows per error You can keep your error lists more manageable by limiting the number of rows per error. For example, in a document that should not use TrueType fonts, a single TrueType font used throughout the document can generate hundreds of errors. If you limited the number of rows per error to 25, only the first 25 errors appear in the list, and (25+) appears next to the error.
is on a hidden layer, you can choose not to view errors reported on that item. Objects On Pasteboard Select this option to report errors on objects placed on the pasteboard. Non-Printing Objects Select this option to report errors on objects marked as non-printing in the Attributes panel. 5. Select Generate Report to generate a text or PDF file containing a list of errors. The generated report lists all errors in the book. 6. Click Preflight.
Click Package to begin packaging. 3. Fill in the printing instructions. The filename you type is the name of the report that accompanies all other packaging files. 4. Click Continue, and then specify a location in which to save all packaging files. 5. Select the following, as needed: Copy Fonts Copies all necessary font files, not the entire typeface. Copy Linked Graphics Copies linked graphics files to package folder location.
The Links And Images area of the Package Inventory dialog box lists all links, embedded images, and placed InDesign files used in the document, including DCS and OPI links from linked EPS graphics. Images embedded in EPS graphics and placed InDesign files are not included as links in the preflight report. The preflight utility indicates missing or out-of-date links, and any RGB images (which may not separate properly unless color management is on and set up correctly).
Preparing to print separations Creating separations Prepare your document for color separations Outputting spot colors View the process color equivalents of a spot color Print an object on all color plates Printing gradients as separations Printing a composite Preview color separations For detailed information and instructions, click the links below.
2. Set overprint options. 3. Create trapping instructions to compensate for misregistration on press. 4. Preview color separations on your screen. Note: Steps 1–4 are recommended but not required in producing color separations. 5. Choose File > Print to display the Print dialog box. 6. If you’ve created a printer preset with the appropriate separation settings, select it in the Print Preset menu at the top of the Print dialog box. 7. Choose a printer or PostScript file in the Printer menu. 8.
1. Select the objects to which you want to apply registration color. 2. Choose Window > Swatches. 3. In the Swatches panel, click the Registration color swatch . To the top Printing gradients as separations Consider the following when producing separations for documents with gradients: A gradient created in InDesign that contains a combination of spot and process colors will be separated onto both the process and spot plates.
You can preview color separations, ink coverage limits, and overprinting using the Separations Preview panel. Previewing separations on your monitor lets you check the following: Varnishes and other coatings Since varnishes are transparent, they can be difficult to preview on-screen. When you preview a varnish separation by itself, the varnished areas appear in black.
1. Choose Window > Output > Separations Preview. 2. For View, choose Ink Limit. Enter a value for maximum ink coverage in the box that appears next to the View menu. (Ask your commercial printer for the correct value to enter.) 3. Verify ink coverage in the document preview. Areas that exceed the ink coverage limit are shown in shades of red (dark red areas exceed the ink coverage limit by more than light red areas). All other areas appear in grayscale.
Printing documents About printing Print a document or book Printing documents with multiple page sizes Specifying pages to print Specify paper size and page orientation Choose which layers are printed or exported to PDF Printing to non-PostScript language printers Print as bitmap Preview documents Setting up a printer Use print presets For detailed information and instructions, click the links below.
Duplex printing Printer-specific features such as duplex printing are available when you click the Printer button in the Print dialog box. Duplex printing is available only if the printer supports it. For information on duplex printing, see your printer documentation.
Range Specifies the range of pages to print in the current document. Indicate numbers in a range by using a hyphen, and indicate multiple pages or ranges by using commas or spaces. (See Specifying pages to print.) If the document includes pages with different page sizes, you can use the options above the Range field to select all pages of the same size. (See Printing documents with multiple page sizes.) Sequence Choose All Pages to print all pages of a document.
Print Blank Pages Prints all pages in the specified page range, even if no text or objects appear on a page. This option is unavailable when you are printing separations. If you are using Print Booklet for composite printing, use the Print Blank Printer Spreads option to print blank spreads added to fill out composite signatures. Print Visible Guides and Baseline Grids Prints visible guides and grids in the same color as shown in the document.
on a larger piece of paper or film to accommodate any printer’s marks or the bleed and slug areas. The list of paper sizes available to InDesign comes from the PPD (PostScript printers) or from the printer driver (non-PostScript printers). If the printer and PPD you’ve chosen for PostScript printing support custom paper sizes, you’ll see a Custom option in the Paper Size menu.
In most cases, the page orientation specified in Document Setup (File > Document Setup) and the output orientation specified in the Setup area of the Print dialog box should be the same (both portrait or both landscape), whether you print normal or transverse. If you’re printing spreads, you may want to choose a different paper size and orientation (such as landscape) to fit all pages of a spread on a single sheet.
The Offset value specifies the amount of space along the left side of the imageable area. For example, entering a value of 30 points in the Offset option shifts your page 30 points to the right. 6. To rotate both media and page contents, select Transverse and click OK. You can conserve a considerable amount of film or paper by using Transverse in conjunction with Offset. Compare the following examples of an image printed by InDesign with Transverse selected and deselected.
You can print a document on a non-PostScript language printer. However, because PostScript is the standard page-description language for professional publishing, many high-end color and graphics features, such as screen frequencies or color separations, cannot be reproduced on non-PostScript printers. Most imported graphics file formats print acceptably. In general, a document printed to a non-PostScript printer should look the way it appears on-screen when you view the document using Preview Mode.
Four different page-fit settings in Standard view A. Default B. Spreads C. Orientation D. 2-by-2 Thumbnails Text view Lists the numerical values for certain print settings. Custom page/Cut sheet views Displays the effects of different print settings, depending on your page size. For custom page sizes, the preview shows how the media fits on the custom output device; the maximum supported media dimensions of the output device; and the settings for offset, gap, and transverse.
For PostScript printing, select a PPD file when you set up your printer. About printer drivers A printer driver lets you directly access printer features from applications on your computer. Having the correct driver ensures that you have access to all of the features a particular printer supports. Adobe recommends upgrading to the latest driver for your operating system. Accessing printer driver features Printer drivers may support features that are not included in InDesign, such as duplex printing.
Create print presets Do one of the following: Choose File > Print, adjust print settings, and click Save Preset. Type a name or use the default, and then click OK. With this method, the preset is saved in the preferences file. Choose File > Print Presets > Define, and then click New. In the dialog box that appears, type a new name or use the default, adjust print settings, and then click OK to return to the Print Presets dialog box. Then click OK again. Apply print presets 1. Choose File > Print. 2.
Printing booklets Impose a document for booklet printing Understanding creep Preview or view a summary of booklet printing Troubleshooting booklet printing To the top Impose a document for booklet printing The Print Booklet feature lets you create printer spreads for professional printing. For example, if you’re editing an 8-page booklet, the pages appear in sequential order in the layout window.
4. To change settings such as printer’s marks and color output, click Print Settings. Using the options on the left, change settings as needed, and then click OK. 5. In the Print Booklet dialog box, specify other booklet setup options as appropriate, and then click Print. Note: The number of pages in a booklet is always a multiple of four. If you are printing to a PDF printer, blank pages are inserted in the PDF to create the booklet.
2-up Perfect Bound divided in four signatures If a booklet has a color cover and black-and-white insides, you can create two separate impositions from the same document: one for the front cover, inside front cover, inside back cover, and back cover; and one for the 24 pages inside the booklet. To produce the color signature, click Range in the Pages area of the Setup area, and type 1-2, 27-28 (or whatever the section page numbers are).
You can change the following options in the Setup area of the Print Booklet dialog box. Space Between Pages Specifies the gap between pages (the right side of the left page and the left side of the right page). You can specify a Space Between Pages value for all the booklet types except Saddle Stitch. For Perfect Bound documents, if you are creeping in (with a negative value), the minimum Space Between Pages value is the width of the Creep value.
1. Choose File > Print Booklet. 2. Do any of the following: Click Preview on the left side of the dialog box. To flip through the printer spreads, click the scroll arrows. Click the left scroll arrow to go backwards from spread to spread. You can also drag the scroll box to change printer spreads. Click Summary on the left side of the Print Booklet dialog box to view a summary of current booklet settings. Check the bottom of the Summary area for any conflicting settings.
Printer’s marks and bleeds Specify printer’s marks Print the bleed or slug areas Change the page position on the media To the top Specify printer’s marks When you prepare a document for printing, a number of marks are needed to help the printer determine where to trim the paper, align separation films when producing proofs, measure film for correct calibration and dot density, and so on.
Files saved in PostScript file format allow capable post-processing programs to implement their own variable bleed. 1. Choose File > Print. 2. Click Marks And Bleed on the left side of the Print dialog box. 3. Select either All Printer’s Marks or individual marks. 4.
Note: To see the bleed and slug areas and printer’s marks, use the Scale To Fit option instead of Page Position; scaled pages are always centered. The Page Position options are unavailable when Scale To Fit, Thumbnails, or Tile is selected. In the Setup area of the Print dialog box, choose a position in the Page Position menu. Adobe also recommends Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Trap presets Trap Presets panel overview Create or modify a trap preset Manage trap presets Assign a trap preset to pages Set up trapping page ranges Trap preset options Set sliding traps About trapping black Set the trap width for colors next to black Printing books with conflicting trap presets To the top Trap Presets panel overview A trap preset is a collection of trapping settings you can apply to a page or range of pages in a document.
Note: Clicking the New Preset button at the bottom of the Trap Presets panel creates a preset based on the [Default] trap preset settings. 3. Specify the following options, and then click OK: Name Type a name for the preset. You can’t change the name of the [Default] trap preset. Trap Width Type values to specify the amount of overlap for inks. Trap Appearance Specify options for controlling the shape of the traps. Image Specify settings that determine how to trap imported bitmap images.
2. Select the InDesign file and click Open. To the top Assign a trap preset to pages You can assign a trap preset to a document or to a range of pages in a document. Pages with no abutting colors will print faster if you disable trapping on those pages. Trapping doesn’t actually occur until you print the document. Trap assignments list the presets you have applied to various pages; the trap assignments are updated each time you click Assign. 1.
Trap widths Trap width is the amount of overlap for each trap. Differences in paper characteristics, screen rulings, and printing press conditions require different trap widths. To determine the appropriate trap widths for each job, consult your commercial printer. Default Specifies the trap width in points for trapping all colors except those involving solid black. The default value is 0p0.25.
in the New Trap Preset or Modify Trap Preset Options dialog box. The default is 10%. For best results, use a value from 8% to 20%. Lower percentages increase sensitivity to color differences and result in more traps. Black Color Indicates the minimum amount of black ink required before the Black trap width setting is applied. The default value is 100%. For best results, use a value no lower than 70%. Black Density Indicates the neutral density value at or above which InDesign considers an ink to be black.
To the top About trapping black When creating or editing presets, the value you type for Black Color determines what is considered solid black and rich black. A rich black is any black color that uses a support screen—additional percentages of one or more process inks to strengthen the black. The Black Color setting is useful when you must compensate for extreme dot gain (as when using low-grade paper stock). These situations cause black percentages lower than 100% to print as solid areas.
Trapping documents and books About ink trapping Trapping methods About automatic trapping Automatic trapping requirements Differences between built-in trapping and Adobe In-RIP Trapping Trapping imported bitmap images Trapping imported vector graphics Trapping text Maximizing trapping performance Setting aside disk space for built-in trapping Trap a document or book To the top About ink trapping When an offset printed document uses more than one ink on the same page, each ink must be printed in register (
Avoid the need for trapping by eliminating the possibility of misregistration in your use of color. Prevent misregistration by making sure that abutting process colors have common inks. For example, if you specify a dark purple stroke with a vivid red fill, they will both contain a significant percentage of magenta.
Note: The behavior and precision of trapping within an OPI workflow depends on many factors, such as the downsampling method the OPI server uses to generate FPO images. For best results, consult with your OPI vendor for information about integrating Adobe trapping solutions with the vendor’s OPI server. To the top Trapping imported vector graphics Both Adobe In-RIP Trapping and built-in trapping can trap text and graphics created with InDesign tools and placed vector PDF files.
much hard disk space as possible. The amount of disk space you’ll need depends on a wide range of factors, so it isn’t possible to predict exactly what a particular trapping job will require. However, disk space requirements are most likely to increase when one or more of the following characteristics of your document increase: Number of pages included in trapping page ranges. Number of overlapping color objects. Number of images that need to be trapped. Amount of text that needs to be trapped.
Printing thumbnails and oversized documents javax.jcr.AccessDeniedException: /content/help/en/indesign/using/printing-thumbnails-oversizeddocuments/jcr:content/jcr:title: not allowed to add or modify item Print thumbnails Printing oversized documents Tile a document Scale documents For detailed information and instructions, click the links below. To the top Print thumbnails To fit multiple pages on a single page, you can create thumbnails—small preview versions of your document.
Oversized pages divided into printable tiles (left) and the overlapping sections in final assembly (right) Tile a document automatically 1. Choose File > Print. 2. In the Setup area of the Print dialog box, select Tile. 3. Choose one of the following options in the Tile menu: Auto Automatically calculates the number of tiles required, including the overlap.
of the pages in the document. Note: When you print spreads, each spread is scaled separately. Scale a document manually 1. Choose File > Print. 2. In the Setup area of the Print dialog box, select Width to activate the Width and Height boxes. 3. To maintain current document width to height proportions, select Constrain Proportions. Otherwise, make sure that this option is unselected. 4. Type percentages from 1 to 1000 in the Width and Height boxes.
Printing graphics and fonts Options for printing graphics Options for downloading fonts to a printer PostScript printing options Options for omitting graphics To the top Options for printing graphics Choose from the following options in the Graphics area of the Print dialog box to specify how graphics are handled during output. Send Data Controls how much image data in placed bitmap images to send to the printer or file.
Download PPD Fonts Downloads all fonts used in the document, even if those fonts reside in the printer. Use this option to ensure that InDesign uses the font outlines on your computer for printing common fonts, such as Helvetica and Times. Using this option can resolve problems with font versions, such as mismatched character sets between your computer and printer or outline variances in trapping. Unless you commonly use extended character sets, you don’t need to use this option for desktop draft printing.
Overprinting About overprinting Determining when to overprint manually Overprinting page items Change the black overprint setting For detailed information and instructions, click the links below. To the top About overprinting If you have not changed the transparency of your artwork with the Transparency panel, the fills and strokes in the artwork will appear opaque, because the top color knocks out, or cuts out, the area underneath.
Overprint when the artwork doesn’t share common ink colors and you want to create a trap or overlaid ink effects. When overprinting process color mixes or custom colors that don’t share common ink colors, the overprint color is added to the background color. For example, if you print a fill of 100% magenta over a fill of 100% cyan, the overlapping fills appear violet, not magenta. Don’t overprint when using a stroke to trap two process colors.
Overprint a paragraph rule 1. Make sure a swatch exists for your overprint color. 2. Using the Type tool, click an insertion point in a paragraph. 3. In the Paragraph panel, choose Paragraph Rules in the Paragraph panel menu. 4. In the pop-up menu at the top of the dialog box, choose the paragraph rule you want to overprint. 5. Select one of the following, then click OK. To overprint the stroke of the rule, select Overprint Stroke.
and applying the duplicated swatch to color objects that knock out. If you disable the overprint setting in the Preferences dialog box, all instances of Black knock out (remove underlying inks). It can be cheaper and easier to have the print shop overprint process black on the press. 1. Choose Edit > Preferences >Appearance Of Black (Windows) or InDesign > Preferences >Appearance Of Black (Mac OS). 2. Select or deselect Overprint [Black] Swatch at 100%.
Managing color Use color management when printing Color output options for composites Print a hard proof Improving gradients and color blends in print About halftone dots and printer dots For detailed information and instructions, click the links below. To the top Use color management when printing When you print a color-managed document, you can specify additional color management options to keep color consistent in the printer output.
This option determines how InDesign handles colors that do not have a color profile associated with them (for example, imported images without embedded profiles). When this option is selected, InDesign sends the color numbers directly to the output device. When this option is deselected, InDesign first converts the color numbers to the color space of the output device. Preserving numbers is recommended when you are following a safe CMYK workflow.
version, they would print black on a grayscale printer, rather than in halftone patterns that would be difficult to read. To the top Print a hard proof A hard proof (sometimes called a proof print or match print) is a printed simulation of what your final output on a printing press will look like. A hard proof is produced on an output device that’s less expensive than a printing press.
when each available shade covers an area large enough for you to see individual shades. Also, if you specify a gradient using two percentage values that differ by less than 50%, you’re specifying a narrow range of shades that’s more likely to result in banding. If you have difficulty printing smooth gradients without banding, try these techniques: Use a gradient that changes at least 50% between two or more process color components. Specify lighter colors, or shorten the length of dark gradients.
Inks, separations, and screen frequency Ink Manager overview Specify which colors to separate Separate spot colors as process Create an ink alias for a spot color Display or output spot colors using Lab values About halftone screen frequency Specify a halftone screen frequency and resolution About emulsion and image exposure Specify emulsion Specify the image exposure Checking separation and document settings Proofing color separations Producing in-RIP separations Print or save separations For detailed inf
From the Separations Preview panel menu (Window > Output > Separations Preview), choose Ink Manager. Choose File > Print, and click Output. In the Output section, click Ink Manager. To the top Specify which colors to separate Each separation is labeled with the color name that InDesign assigned it. If an icon of a printer appears next to the color name, InDesign creates a separation for the color.
Some predefined spot colors, such as colors from the TOYO, PANTONE, DIC, and HKS libraries, are defined using Lab values. For backward compatibility with previous versions of InDesign, colors from these libraries also include CMYK definitions. Lab values, when used in conjunction with the correct device profiles, give you the most accurate output across all devices. If color management is critical to your project, you might prefer to display, export, and print spot colors using their Lab values.
To select one of the preset screen frequencies and printer resolution combinations, choose an option in the Screening menu. To specify a custom halftone screen frequency, select the plate to be customized, and then enter the lpi value in the Frequency text box and a screen angle value in the Angle text box. Note: Before creating your own halftone screens, check with your service provider for the preferred frequencies and angles.
2. Select or deselect the Negative option. To the top Checking separation and document settings The Summary area of the Print dialog box displays a summary of color management information, printer’s marks dimensions, and bleeds for the document. The section also indicates whether trapping has been enabled. You can also perform a quality check before printing or handing off the document to a service provider.
4. Click Output, and do one of the following: To print to an output device, choose Separations to create the separations in InDesign. To print to a file, choose either Separations, or In-RIP Separations to save separation settings in a composite PostScript file for processing in the RIP. Note: To use Adobe In-RIP Trapping, you must be working with in-RIP rather than host-based separations. Otherwise, the trapping feature won’t have access to all of the colors at once, and trapping won’t occur. 5.
Creating PostScript and EPS files Creating PostScript or EPS files Choosing the right method for creating a PostScript file About device- and driver-dependent PostScript files Create a device-independent PostScript file Create a device-dependent PostScript file using InDesign Create a PostScript file using a PostScript printer driver (Windows) Create a PostScript file using a PostScript printer driver (Mac OS) Export pages in EPS format For detailed information and instructions, click the links below.
Printer selection: Operating system Printer driver Prepress suitability Mac OS 10.2 Built-in PS Driver for Mac OS X ** Windows 2000/XP Pscript 5 ** The PPD used by the selected printer appears in the PPD text box at the top of the Print dialog box. To the top About device- and driver-dependent PostScript files Select a printer and a supported driver in the Printer menu. A device- and driver-dependent PostScript file has the following characteristics: It is driver-dependent.
1. Choose File > Print. 2. In the Print dialog box, for Printer, choose PostScript File. 3. For PPD, choose Device Independent. 4. View or change existing print settings. InDesign uses the current page range when creating the PostScript file. 5. Click Save. 6. Specify a name and location, and click Save. To the top Create a device-dependent PostScript file using InDesign Select PostScript File in the Printer menu, and select a PPD.
3. In the printer driver’s dialog box, select Print to File. 4. Click the Layout tab, and then click the Advanced button. 5. Click Document Options, click PostScript Options, and then choose Optimize For Portability in the PostScript Output Option menu. Click OK. 6. Click OK or Print to return to the InDesign Print dialog box. 7. In the InDesign Print dialog box, click Print. 8. Specify a name and location, and click Save.
EPS export options When you export to EPS, you can specify the following options: PostScript® Specifies a level of compatibility with the interpreters in PostScript output devices. Level 2 will often improve the printing speed and output quality of graphics printed only on a PostScript Level 2 or greater output device. Level 3 provides the best speed and output quality, but requires a PostScript 3 device. Color Specifies how color is represented in the exported file.
the same as the Transparency Flattener option that appears in the Advanced area of the Print dialog box. Ink Manager Corrects any ink options without changing the design of the document. Adobe also recommends Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Adjusting ink options for trapping Adjusting ink neutral density values Customize trapping for specialty inks Adjust the trapping sequence To the top Adjusting ink neutral density values By adjusting the ink neutral density (ND) values that the selected trapping engine uses, you can determine the precise placement of traps. The default ND values for process inks are based on the neutral density readings of process ink swatches that conform to industry standards in different parts of the world.
1. Open the Ink Manager and select an ink that requires special treatment. 2. For Type, choose one of the following options, and then click OK: Normal Use for traditional process inks and most spot inks. Transparent Use for clear inks to ensure that underlying items trap. Use this option for varnishes and dieline inks. Opaque Use for heavy, nontransparent inks to prevent trapping of underlying colors but allow for trapping along the ink’s edges. Use this option for metallic inks.
Digital publications Applying guide-based Liquid Layout rules Anne-Marie Concepcion (May. 15, 2012) video-tutorial Learn how guide-based Liquid Layout rules work, and how to create liquid guides and ruler guides. Applying object-based Liquid Layout rules Anne-Marie Concepcion (May. 15, 2012) video-tutorial Discover how the object-based Liquid Layout rules work, both on-object and via the Liquid Layout panel. Understanding Liquid Layout rules Anne-Marie Concepcion (May.
Export content for EPUB | CC Overview Export to EPUB EPUB Export options EPUB resources To the top Overview Before you export your layout to EPUB, you can make a few tweaks to ensure that it exports properly. Add anchored graphics - Anchor graphics in text flows so that you can control their position relative to the exported text. See Anchored Objects. Object Export Options - Specify export options for placed objects. See Object Export Options.
EPUB Export options EPUB General options The General section of the EPUB Export Options dialog box includes the following options. Version Specify a version for the EPUB. EPUB 2.0.1 EPUB 2.0.1 is a standard approved by IDPF in 2007. This format is supported on a wide variety of devices. EPUB 3.0 EPUB 3.0 is a standard approved by IDPF in 2011. This format also supports audio, video, javascript, Japanese vertical text.
Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. If you have used native InDesign auto-bullets, subbullets are also included. Numbers Determines how numbers are converted in the HTML file.
Ignore Object Export Settings Ignore Object Export settings applied on individual images. See Apply Object export options. EPUB Advanced options The Contents section of the EPUB Options dialog box includes the following options. Split Document You can split the eBook at the specified paragraph style. Splitting results in a larger number of HTML files in the EPUB package, but can be helpful for breaking up long files and increases performance in the EPUB readers.
Liquid Layouts and Alternate Layouts | CC, CS6 What's covered Recommended workflow Liquid layouts Liquid page rules Alternate layouts Create Alternate Layouts Alternate layouts and Liquid Layout page rules, give you the flexibility to efficiently design for multiple page sizes, orientations, or aspect ratios. For publishing for multiple formats and sizes, you can choose a design strategy that suits a project best: Hand crafted, semi-automated, or fully automated.
Liquid layouts Liquid layouts make it easier to design content for multiple page sizes, orientations, or devices. Apply liquid page rules to determine how objects on a page are adapted when you create alternate layouts and change the size, orientation, or aspect ratio. You can apply different rules to different pages, depending on the layout and the goals; only one liquid page rule can be applied to a page at a time.
Master." Using basic Liquid Layout rules: Scale, Recenter, and Based on Master. Scale All content on the page is treated as a group, and as the page resizes, all the elements scale in proportion. The result is similar to letterboxing or pillarboxing on HD television screens. Liquid page rules: Scale Re-center All content on the page is automatically recentered no matter the width. Unlike Scale, the content remains its original size.
Liquid page rules: Guide-based Object-based You can specify liquid behavior for size and location relative to the page edge for each object, either fixed or relative. Each side of an object's bounding box or frame can either be fixed, or relative to its corresponding page edge. For example, the left side of the frame can have a relationship only with the left edge of the page. The height and width can either be fixed, or resizable relative to the page.
Used in combination with Liquid Layout, you can significantly reduce the amount of manual work required to re-layout content for every new page size and orientation. For a quick overview see Alternate Layouts video by Lynda.com.
Export content for EPUB | CS5.5 EPUB resources EPUB General export options EPUB Images options EPUB Contents options You can export a document or book as a reflowable eBook in EPUB format that is compatible with the Adobe Digital Editions reader software, and other eBook reader software. 1. Do one of the following: Open the document and choose File > Export. Open a book and from the Book panel menu, choose Export Book to EPUB. 2. Specify a filename and location. 3.
EPUB General export options The General section of the EPUB Export Options dialog box includes the following options. Include Document Metadata The metadata from the document (or the style source document if a book was selected) is included with the exported file. Add Publisher Entry Specify the publisher information that appears in the eBook metadata. You can specify a URL for the publisher so that someone who receives the eBook can visit the publisher’s website.
To the top EPUB Images options The Images section of the Digital Editions Export Options dialog box includes the following options. From the Image Conversion menu, determine how images are exported to HTML. Preserve Appearance from Layout Check to inherit the image object attributes from the layout. Resolution (ppi) Specify the resolution of the images in pixels per inch (ppi).
Use InDesign TOC Style Select this option if you want to generate a table of contents based on the selected TOC style. From the TOC Style menu, specify the TOC style you want to use to build the table of contents in the eBook. You can choose Layout > Table Of Contents Styles to create a special TOC style for your eBook. Break Document at Paragraph Style You can split the eBook at the specified paragraph style.
Export content for EPUB | CS6 Overview Export to EPUB EPUB Export options EPUB General options EPUB Image options EPUB Advanced options EPUB resources To the top Overview Before you export your layout to EPUB, you can make a few tweaks to ensure that it exports properly. Add anchored graphics - Anchor graphics in text flows so that you can control their position relative to the exported text. See Anchored Objects. Object Export Options - Specify export options for placed objects.
To the top EPUB Export options EPUB General options The General section of the EPUB Export Options dialog box includes the following options. Version Specify a version for the EPUB. EPUB 2.0.1 EPUB 2.0.1 is a standard approved by IDPF in 2007. This format is supported on a wide variety of devices. EPUB 3.0 EPUB 3.0 is a standard approved by IDPF in 2011. This format also supports audio, video, javascript, Japanese vertical text.
Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. If you have used native InDesign auto-bullets, subbullets are also included. Numbers Determines how numbers are converted in the HTML file.
JPEG Options (Format Method) Determines how quickly JPEG graphics display when the file containing the image is opened on the web. Choose Progressive to make the JPEG images display gradually and in increasing detail as they are downloaded. (Files created with this option are slightly larger and require more RAM for viewing.) Choose Baseline to make each JPEG file display only after it has been downloaded; a placeholder appears in its place until the file is displayed.
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Digital Publishing Suite overview Digital Publishing Suite overview To the top Digital Publishing Suite overview The Adobe Digital Publishing Suite is a set of tools and hosted services that lets publishers create and distribute publications on tablet devices such as the Apple iPad. These digital publications are called folios. With InDesign, you can create folios and preview them on a tablet device and on a desktop previewer.
Articles (CS5.5) Introduction to articles Create an article and add content to it Add all page items in a document to an article Managing articles Include articles for export To the top Introduction to articles Articles provide an easy way to create relationships among page items. These relationships can be used to define the content to be exported to EPUB, HTML, or Accessible PDFs; and to define the order of the content.
1. Choose Window > Articles to open the Articles panel. 2. Select an article to add the items to. If you don’t select an article, a new article is created. 3. Press Command (Mac OS) or Ctrl (Windows) and then click the in the Articles panel. 4. If a New Article dialog box opens, enter a name for the article. 5. Select Include When Exporting to add the article to the EPUB/HTML export. If you’ve selected an article, choose Add Document Content to Selected Articles from the articles panel menu.
Automation 799
Scripting Scripting in InDesign Scripts panel and Script Label panel overview Running sample scripts To the top Scripting in InDesign Scripting is a great tool for performing a variety of tasks. A script can be as simple as an automated common task or as complex as an entire new feature. You can create your own scripts, and you can run scripts that other people have created. For more information on scripting, see the Scripting Guide, scripting requirements, and other developer resources at http://www.
To the top Running sample scripts You can run these scripts in InDesign: AddGuides Adds guides around the selected object or objects. AddPoints Adds points to the paths of the selected object or objects. AdjustLayout Moves objects by specified distances on right/left pages. AlignToPage Aligns objects to specified positions on a page. AnimationEncyclopedia Automatically creates buttons with different animation properties. BreakFrame Removes a selected text frame and its contents from a story.
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Plug-ins Install plug-ins Use Extension Manager to configure plug-ins To the top Install plug-ins The InDesign plug-in modules are software programs developed by Adobe Systems, and by other software developers working in conjunction with Adobe, to add features to Adobe software. A number of importing, exporting, automation, and special-effects plug-ins come with your program and are automatically installed in the Plug-Ins folder. In fact, most of the features you see in InDesign are provided by plug-ins.
Data merge About data merge Basic steps for merging data About data source files Add image fields in the data source file About target documents Select a data source Insert data fields Adding data field placeholders to master pages Update, remove, or replace data source files Preview records in the target document Switching preview on or off Edit data field placeholders Set content placement options Merge records Update data fields Overset text reports Content placement options To the top About data merge
1.Make plans to determine which data fields you’ll be using in your source and target documents. Determine how you want the final document to look, so that you know which fields are necessary to accomplish the merge. For example, if you are creating a postcard that will be mailed to customers, you might want to use the following data fields: <><><>, <><> Your spreadsheet or database might look like this: Sample data file 2.
Example of comma-delimited data source file Name,Company Name,State Bill Tucker,CoreVent Labs,Nevada Dat Nguyen,"Brady, Hunt, and Baxter, Inc",Delaware Maria Ruiz,"Brinquist Enterprises, Inc.",California If you want to include a comma or quotation mark in a comma-delimited file, enclose the text within quotation marks, such as “Brady, Hunt, and Baxter, Inc.”. If you do not include the quotation marks, each name is treated as a separate field.
To the top About target documents Once your data source file is created, you need to set up the target document and insert the fields from the data source file. The target document contains data-field placeholder text and graphics, such as the design that you want to appear on every postcard. These fields become available to add after you select a data source. The target document includes fields from the data source with field placeholder text shown.
You can assign an image field to an existing frame to create a floating image. Or, if the insertion point is in a text frame or if text is selected when you insert an image field, a small placeholder is inserted as an inline frame. You can resize the image placeholder to determine the size of the merged images. Once you insert a data field, InDesign remembers its data source.
the data will not be merged. (See Create masters.) You cannot place data fields on both master pages and document pages. In order to merge properly, you must apply a master containing data fields to the first page of the document. Note: If an error message indicates that InDesign cannot merge the document because no placeholders are present, you may have added the placeholders to the left master page in a one-page document.
To the top Edit data field placeholders When you add a text data field to a document, the placeholder text for the field is entered using the formatting attributes (such as font and size) active at the insertion point. You can then edit the placeholder text’s attributes to control the look of the actual data. Do one of the following: To change placeholder attributes, select the placeholder text, and then change the formatting attributes as you would with other text.
Choose Create Merged Document from the Data Merge panel menu, or click the Create Merged Document button . Choose Export To PDF from the Data Merge panel menu. 2. On the Records tab, for Records To Merge, select All Records to merge all the records in the data source file, select Single Record to merge a specific record, or specify a Range of records to merge. 3. For Records Per Document Page, do one of the following: Choose Single Record so that each record starts at the top of the next page.
Merging to a PDF file When you merge to a PDF file, all the options are the same as when you create a merged InDesign document. The resulting PDF takes advantage of PDF XObjects for the static parts of the page, resulting in a reduced-size, efficient PDF. To the top Update data fields After merging a document with data placeholders on master pages, you can change the layout of the merged document and still update the values of data fields in the data source.
Link Images Creates a link, or file path, to the original image file. If this option is not selected, all image data is embedded in the InDesign document. Remove Blank Lines For Empty Fields Remove paragraph returns inserted for empty fields. This is especially useful for mailings in which you have an optional address field. This option ignores soft returns. If any characters, including spaces, appear on the line, the line is not deleted.
Accessibility Creating accessible PDF documents (PDF, 2.6 MB) article (Jan.
Structuring PDFs Adding structure to PDFs How tags affect reuse and accessibility Understanding and optimizing reflow Tag page items Label graphics for use with screen-reader software Group page items into an Article element To the top Adding structure to PDFs When you export to exported pages are and figures.
organizational structure, or logical structure tree, to the document. The logical structure tree refers to the organization of the document’s content, such as title page, chapters, sections, and subsection. It can indicate the precise reading order and improve navigation—particularly for longer, more complex documents—without changing the appearance of the PDF document.
Headings and columns (top) reflow in a logical reading order (bottom). To the top Tag page items You can tag text frames and graphics automatically or manually. After you tag page items, you can use the Structure pane to change the order of your page by dragging elements to a new location within the hierarchy. If you change the order of the elements in the Structure pane, these changes are passed on to the Adobe PDF file.
5. Select a tag in the Tags panel. Note the following suggested uses for certain imported tags: Artifact The Artifact tag lets you hide page items, such as page numbers or unimportant objects, when viewing the exported PDF file in Reflow view, which displays only tagged items; see your Adobe Acrobat documentation. This is especially useful for viewing PDF files on a handheld device or in other PDF readers. Cell Use this tag for table cells. Figure Use this tag for placed graphics.
Note: You cannot tag grouped page items. To group page items, select New Element from the Structure pane menu, select the Article element in the Tags panel, and then drag page elements underneath it in the Structure pane. To name grouped items, right-click the Article element in the Structure pane and choose New Attribute. For Name, type Title. For Value, type the name of the article you want to use. Adobe also recommends Twitter™ and Facebook posts are not covered under the terms of Creative Commons.
Forms | CC, CS6 What's covered Forms workflow Add a form field Specify tab order To the top Forms workflow You can design forms in InDesign and export them directly to PDF. InDesign now supports form fields and additional form actions. The Buttons and Forms library (Window > Interactive > Buttons and Forms) has form items that you can use to design interactive forms. Using InDesign you can create simple forms within InDesign, without needing to touch up the PDF document in Acrobat after publishing.
4. Enter a name for the form field. To create a radio button group, all the individual buttons must have the same name. 5. Choose an event and add actions to associate with it. Actions such as Clear Form, Print Form, and Submit Form have been added. In the Submit Form action specify the URL as "mailto:xyz@example.com. 6. For a radio button, check box, or buttons: set appearance attributes for different states. InDesign adds default graphics for the various states, but you can add your own. 7.
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Articles (CS5.5) Introduction to articles Create an article and add content to it Add all page items in a document to an article Managing articles Include articles for export To the top Introduction to articles Articles provide an easy way to create relationships among page items. These relationships can be used to define the content to be exported to EPUB, HTML, or Accessible PDFs; and to define the order of the content.
1. Choose Window > Articles to open the Articles panel. 2. Select an article to add the items to. If you don’t select an article, a new article is created. 3. Press Command (Mac OS) or Ctrl (Windows) and then click the in the Articles panel. 4. If a New Article dialog box opens, enter a name for the article. 5. Select Include When Exporting to add the article to the EPUB/HTML export. If you’ve selected an article, choose Add Document Content to Selected Articles from the articles panel menu.
