User guide

Chapter 1: Introduction to the Avaya Web Portal
10 Avaya Meeting Exchange Web Portal 5.1 User Guide November 2008
The Avaya Web Portal enables users to:
● Reserve conferences
Users can book conferences. They can specify the date, duration, time and size. They can
also select notification options for their Participants and configure recurrence patterns for
their conferences. They can associate features such as data conferencing, conference
advertising, and additional security.
● Manage scheduled conferences
Users can view a list of their scheduled conferences. They can also change a large
number of properties associated with these conferences, such as name, duration, size and
Conferee/Moderator passcodes.
● Administer Participants
Users can manage the profiles of their regular conference attendees. They can add new
Participants, edit existing Participant details, and delete old Participants. These contact
details are used when conference notifications are sent.
● Manage personal accounts
Users can update their own account details. In most cases, they can change their
passwords, contact details and preferred time zone. In some implementation situations,
users cannot change their own passwords. This limitation is due to the fact that their
password is used for access to other applications and resides on a central server.
● Record and play back conferences
Users can record their conferences. They can store the recording for a configurable period
of time. Recordings can be played back as many times as necessary. During the
conference, users can use the Audio Console to pause the recording.
● Generate reports
Users can produce reports based on the information in the Avaya Web Portal. For
example, they can produce attendance and conference details reports. Reports
information can be displayed in a variety of different formats.
● Microsoft Outlook Integration
Users can use their Microsoft Outlook address book to invite Participants to a conference.
They can also create appointments in their own, and other Participant’s Microsoft Outlook
calendar.
Benefits
The Avaya Web Portal brings the conference management capabilities of the Avaya
conferencing bridge to every workstation. Individual users can manage their whole conferencing
experience from a standard Web browser. The Avaya Web Portal offers: