User guide

Avaya Meeting Exchange Web Portal 5.1 User Guide November 2008 13
Chapter 2: Logging in to the Avaya Web
Portal
This chapter defines conferences. It also describes how to access the Avaya Web Portal. It
contains the following sections:
● Conferences
● Logging in
Conferences
A conference is a pre-arranged assembly of people who meet for the purposes of consultation,
discussion, or exchange of opinions. There may or may not be a formal agenda associated with
the meeting.
During an audio conference, groups of people attend a meeting held over the telephone. Using
Avaya audio conference software, attendees or Participants based in various locations, can
virtually meet using the medium of the telephone.
During a data conference, groups of people share information using their computers and their
telephones. Visual information is communicated using Avaya data conferencing software while
regular audio conferencing also takes place.
Audio and data conferences can be public or private.
A public conference is an audio or data conference that is advertised on the Web Portal.
Anyone, using an account name and a company name, can view a list of scheduled public
conferences. The access details associated with each scheduled public conference are
displayed. Typically, conferences that are open to all employees, such as annual general
meetings, are allocated public status.
A private conference is an audio or data conference that is not advertised on the Web Portal.
When they log in using their account details, Web Portal account holders can view a list of their
scheduled private conferences.