User guide

Chapter 3: Reserving Conferences
18 Avaya Meeting Exchange Web Portal 5.1 User Guide November 2008
Tip:
Tip: So, if you wish to organize a conference for a large group of people and need
assurance that they can all access the conference, Avaya recommend reserving
a scheduled conference.
For more information, see:
● A Short Note on Passcodes
● Creating Reservations
● Configuring Advanced Options
● Making Changes to Reservations
A Short Note on Passcodes
A passcode enables entry to a conference. There are two types of passcode: Conferee
passcode and Moderator passcode. A Conferee passcode grants access to Conferee-level
conference features. A Moderator passcode grants access to Moderator-level conference
features. In the Meeting Exchange 5.1 applications, Passcode is often shortened to Code.
For more information, see:
● Entering Passcodes
● Auto-Generate Passcodes Field
● Passcode Clashing
Entering Passcodes
Your Web Portal System Administrator configures the Moderator and Conferee Passcode fields.
For example, your Web Portal System Administrator can configure Meeting Exchange to always
generate passcodes for all conferences. Alternatively, they can configure Meeting Exchange to
give you the option of entering your own sequence of numbers or accepting the
system-generated passcodes. Table 1
describes User experience associated with the two
configuration options that are available to your Web Portal System Administrator.
Table 1: Passcode Configurations
Option Description
Option 1 You must accept the passcodes that Meeting Exchange generates.
Option 2 You can enter your own sequence of number or you can accept the
passcodes that Meeting Exchange generates.