User guide

Chapter 3: Reserving Conferences
26 Avaya Meeting Exchange Web Portal 5.1 User Guide November 2008
Microsoft Outlook Integration
Microsoft Outlook integration enables you to invite Participants to the conference from your
Microsoft Outlook address book. You can also place the conference invitation in the Microsoft
Outlook appointment format. This feature places the conference reservation in Participants’
Microsoft Outlook calendar. For more information, see:
● Creating Appointments in the Microsoft Outlook Calendar
● Creating an Appointment in the Conferees’ Calendar
Creating Appointments in the Microsoft Outlook Calendar
You can create appointments in your Microsoft Outlook Calendar. Microsoft Outlook then alerts
you, at a specified time beforehand to remind you that your conference is about to start.
Note:
Note: These appointment details contain the Moderator passcode. If you would like to
give Moderator access to other Participants, you can forward this appointment to
them using Microsoft Outlook.
Creating an Appointment in the Conferees’
Calendar on page 27 describes how you can create an appointment for
Conferees. In this case, the appointment details contain the Conferee passcode,
which gives Conferee access to other Participants. For more information on
passcodes, see
A Short Note on Passcodes on page 18.
1. Complete the steps in Creating Reservations on page 19.
The Reservation Details screen is displayed.
2. Click Create at the Create Appointment for Moderator area of the Outlook Calendar
section.
Note:
Note: A File Download dialog may display. Select Open on this dialog.
The Meeting Window is displayed.
3. Click Accept.
Microsoft Outlook places the meeting in your calendar.