User guide You now have a cordless telephone (model 4074 B, 4074 GB, 4074 CC, 4074 GI, 4074 H or 4074 GH). Your telephone complies with DECT standards and is one of the Alcatel ReflexesTM range. To help you become immediately operational, we have prepared an easy-to-use guide. In easy steps, you will get to know the many functions provided by your telephone, from the simplest, which you will learn immediately, gradually progressing to the most complex, including all the “convenience” functions.
Symbols used in the documentation Actions, events Keypads Press. Text on blue background. Alphanumeric keypad. Description of an action or context. Specific key on alphanumeric keypad. Indicates result of action. Function and multi-function keys First function. Navigation key The navigator has four keys. The appropriate key will be highlighted. Second function. Display and display keys Other symbols used Display Important information. Line key and corresponding icon Comment.
Contents Your telephone ............................................................................ p. 5 Principles of utilisation, using your telephone, cleaning your telephone, installing the battery in the telephone. Accessories .................................................................................. p. 13 Charger/holders, spare battery, using the commercial battery holder, carrying bag. Using your telephone............................................................... p.
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1 Your telephone General description................................................................................................................... p. 6 Principles of utilisation ............................................................................................................ p. 8 Conditions of utilisation of your telephone.................................................................. p. 8 Using your telephone...............................................................................
Your telephone Green light indicating: Incoming call: flashing with call ringing. Going out of radio coverage: fast flashing. Programmable keys Your telephone has two keys that can be programmed by the installation technician. The keys are used to: make a direct internal or external call access a function By default: Conference Message service (long press) Function keys: The function is obtained by a long press on the key (2 beeps). Sending DTMF codes (long press).
Your telephone Display and corresponding icons: Comprises 2 lines of 16 characters. The first line gives general information and the second shows the icons corresponding to the function keys: Headset socket: (models 4074 H, 4074 GH and 4074 GI) Call icons: Incoming call. Call in progress. Placing a call on hold. Radio reception icons: Limit of coverage zone (flashing). Poor reception (light on). Line key Reception OK (light on) Battery icons: Call keys: Battery discharged or defective (flashing).
Your telephone Principles of utilisation Coverage zone: The DECT functions provided by your Alcatel system basically allow user mobility by managing DECT cordless telephones.. The Alcatel system radio coverage is provided by a number of base stations that transmit and receive within a radius of 20 m to 50 m (depending on environment). The zone covered by a base station is called a cell. Mobility: A user can make or receive calls in any cell.
Your telephone Conditions of utilisation of your telephone (continued) This telephone must only be used with an Alcatel system. Do not expose your telephone to severe conditions, such as rain, salty spray, dust, etc, which can adversely affect operation. Your telephone may not operate properly at temperatures below -20°C or above +55°C. Between -5°C and -20°C the display may not be readable but this is only temporary and does not affect the operation of your telephone.
Your telephone Cleaning your telephone Your telephone does not require any specific servicing. However, it may be cleaned using a soft, damp cloth. Do not use soap or detergent, which could damage the colours or surfaces of the telephone. Carrying your telephone To avoid losing your telephone, get into the habit of clipping it onto your belt. The casing of telephones 4074 H, 4074 GH and 4074 GI provides protection against impact. Various types of protective case are available.
Your telephone Beeps other than during calls Coverage beeps: 2 beeps Battery charge beeps: you are going out of coverage battery needs charging 4 beeps icon flashing Installing the battery in the telephone 2 Do not use excessive force. Insert the lower part (1) first, and then gently press the upper part (2) to click into position. 1 Do not force the battery insertion as this can damage your telephone.
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2 Accessories Charger/holders.......................................................................................................................... p. 14 Batteries........................................................................................................................................... p. 14 Charging your telephone ....................................................................................................... p. 15 Charging the spare battery......................................
Accessories Charger/holders Support 4071 DA : Charger/holder 4071 DA provides a convenient holder for the telephone while also charging the battery. The telephone can be “off” or “on”. The holder comprises: 1. 2. 3. 4. a position for the telephone, an LED indicating the battery charge level, a position for a spare battery, an LED indicating the level of charge of the spare battery, 5. a mains power connection cable.
Accessories Batteries (continued) Initial charge: place the telephone, switched off, on the charger battery charged charging 5 minutes icon flashing minimum 2 hours If no charge indication is displayed, install the battery alone in the rear housing of the charger for at least two hours (overnight is recommended). Batteries only become fully efficient after around ten charge/discharge cycles.
Accessories Charging your telephone (continued) Telephone not used for extended period (more than 8 days): leave telephone on holder If the telephone must be kept out of the charger, the battery should be removed and stored separately or placed in the spare battery housing on the rear of charger 4071 DA. When telephone 4074 GC is used in hands free mode, its battery is no longer charged. Avoid needlessly long conversations in hands free mode when the telephone battery is not fully charged.
Accessories Using the commercial battery holder (continued) Do not install different types of cell, or cells with different charge levels, in the holder. Only batteries recommended by Alcatel should be used. Batteries should only be charged in the chargers supplied by Alcatel. If these instructions are not strictly observed, Alcatel declines all responsibility. Do not use dry batteries. Overcharging batteries cannot increase the nominal charge level and may seriously damage your telephone or charger.
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3 Using your telephone Making a call ................................................................................................................................ p. 20 Making an outside call............................................................................................................ p. 20 Making an internal call ........................................................................................................... p. 20 Calling your correspondent by name (company directory) .........
Using your telephone Making a call you have a call in progress Lift receiver. dial directly Answering a call: Terminating a call: Lift receiver. Hang up. Making an outside call number called is displayed default code for an outside line number called Making an internal call correspondent’s name and telephone free/busy status are displayed number called To call the operator, lift the receiver and dial the default number for “Operator call” function.
Using your telephone Calling your correspondent by name (company directory) correspondent’s name and telephone free/busy status are displayed first letters of your correspondent’s name* (at least 2) When name found is OK: make the call exit from mode If the name found is not OK: You can refine the search by adding more characters to the search name or by consulting the various proposals: to read the various proposals to erase the last letter entered *Keys on alphanumeric keypad with letters that can b
Using your telephone Calling using a programmed key * dialling in progress programmed key 1 programmed key 2 * If the function programmed by the installation technician is: “Direct call to internal or outside number” Receiving a call When a call is received, you are informed in four ways: ringer (if not disabled) buzzer* (if activated) green light flashing Answering: Lift receiver. When you are outside radio coverage or your telephone is switched off, callers receive a line free indication.
Using your telephone Being automatically called back by a busy internal number the display and busy tone indicate that the number is busy you make an internal call You can be automatically called back immediately when your correspondent hangs up: display acknowledges callback corresponding programmed key* or function code Cancelling the automatic callback request: “Cancel automatic callback” programmed key* or function code Receiving calls to the terminal corresponding to your telephone You can use a m
Using your telephone Answering a call on your pager While you are moving around the company, your pager rings.
Using your telephone Hiding your identity When you make an internal call or an outside ISDN call, your number is automatically given. Hiding your identity: “Hide identity” programmed key Use the same sequence to cancel the function.
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4 Handling several calls Making a second call during a conversation ............................................................ p. 28 Answering a second call during a conversation..................................................... p. 28 Transferring a call ...................................................................................................................... p. 28 Switching between calls (Broker call)........................................................................... p.
Handling several calls Making a second call during a conversation the first call is placed on hold during a conversation dial directly (overdialling) Recovering the first call: place the second call on hold terminate your recover the second call first call If you make an error, hang up. Your telephone will ring and you recover your first call.
Handling several calls Switching between calls (Broker call) While a call is in progress, you have a second call on hold.
Handling several calls Placing a call on hold (hold) (continued) To recover the second call: line key with flashing icon Placing an outside call on hold (parking) You can place an outside call on hold and recover the call on another telephone: your correspondent is placed on hold and hears the holding tone during a conversation “Park/Retrieve parked call” programmed key or function code To recover the parked call: “Park/Retrieve parked call” programmed key or function code extension number from which
Handling several calls Getting information about camped-on calls (continued) Answering the call immediately: first call is automatically placed on hold line key corresponding to call To recover the first call, press the appropriate line key. If several calls are received simultaneously, only the last one is shown. Meaning of beeps heard during a call During a call, your conversation may be disturbed by beeps: Repeated beeps indicate intrusion by another internal extension or the operator.
Handling several calls Diverting calls when your line is busy (divert if busy) destination number if required “Divert if busy” programmed key or function code destination number if required diversion is acknowledged 2 seconds 32
5 Group operation Answering a general bell ...................................................................................................... p. 34 Call pick-up.................................................................................................................................... p. 34 Hunting groups............................................................................................................................ p. 34 Diverting group calls .........................................
Group operation Answering a general bell When the operator is absent, outside calls to the operator are indicated by a general bell. Answering: “Answer general bell” programmed key or function code Call pick-up You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
Group operation Hunting groups (continued) Temporary exit from your hunting group “Hunting group out” programmed key or function code your group number Return into your group: “Hunting group in" programmed key or function code your group number Diverting group calls You can divert your own group calls: diversion is acknowledged “Divert group calls” programmed key or function code diversion destination number To cancel this function, refer to “Cancelling all diversions” (page 40).
Group operation Sending a written message to an internal correspondent first message in list (of 27)* is displayed “Text message” key 2 programmed by default or function code scroll through the messages read message completely destination number validate choice If selected message has to be completed: enter data required The 27 standard messages are shown below: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 CALL ME BACK CALL ME BACK TOMORROW CALL ME BACK AT _:_ (*) CALL BACK _____ (*) CALL THE ATTENDANT CALL THE
6 While you are away When you return Selecting calls to be diverted.............................................................................................. p. 38 Diverting calls to another number (immediate diversion).................................. p. 38 Diverting calls to a recorded message ......................................................................... p. 38 Diverting calls to your pager ............................................................................................... p.
While you are away - When you return Selecting calls to be diverted When a diversion is applied, you can select the types of call to be diverted: outside, internal, all. divert all calls divert outside calls divert internal calls validate Diverting calls to another number (immediate diversion) The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).
While you are away - When you return Diverting calls to your pager Callers will thus be able to contact you while you are moving around the company: diversion is acknowledged “Divert to paging” programmed key or function code Answering a call on your pager (see page 35). Forwarding your calls from the receiving terminal ("Follow me") You wish to receive your calls in your present location: Use the “Follow me” function.
While you are away - When you return Cancelling all diversions To make your telephone available again: For all calls: the cancellation is acknowledged “Cancel all diversions” programmed key or function code You can only activate one type of diversion on your extension. Thus, programming any type of diversion cancels the previous one.
While you are away - When you return Leaving a recorded message for internal callers You can leave a message on your telephone that will be displayed on a caller’s telephone screen or left in the caller’s mailbox: the first of the 27 messages is displayed the first of the 27 messages is displayed follow instructions to select message follow instructions to select message “Text” programmed key* The message is selected in the same way as for “Sending a written message to an internal correspondent” (see pa
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7 Customizing and adjusting your telephone Adjusting your telephone ....................................................................................................... p. 44 Programming your personal code ................................................................................... p. 44 Adjusting your ringer................................................................................................................ p. 45 Selecting your receiver sound volume ...................................
Customizing and adjusting your telephone Adjusting your telephone When your telephone is not in use, you can customize several audio functions: you have the choice of various options* the icons corresponding to the functions are displayed select another option change status (except for sound volume) select volume (1 to 4) next or previous validate and quit programming Backlighting (4074B GH, GI): change status To display the icons corresponding to the functions, see “Option icons”, in your telephone
Customizing and adjusting your telephone Adjusting your ringer You can select your ringer tune (choice of 6) and adjust the volume (7 levels): the tune number and volume level number are displayed To play the various ringer tunes proposed: several presses Adjusting ringer volume: Validate: several presses Selecting your receiver sound volume during a call several presses (1 to 4) A beep indicates maximum volume selected.
Customizing and adjusting your telephone Changing the value assigned to a key on your telephone You can change the value assigned to one of the two programmable keys (diversion key, direct call key).
Customizing and adjusting your telephone Programming an appointment reminder “Temporary appt.” is displayed Selecting a permanent reminder: “Permanent appt.” reminder every day, at the same time 2 digits for hours, 2 digits for minutes appointment time validate return to idle status For a temporary reminder: “Temporary appt.” reminder once, within the following 24 hours indicates “Appt.
Customizing and adjusting your telephone Identifying the extension you are on your extension number is displayed read corresponding name return to idle status Locking your telephone This function prevents outside calls and any programming change on your telephone: “Locking/unlocking” programmed key or function code password (4 digits) default value 1515 lock display indicates telephone locked or unlocked To define or change your telephone locking password, see “Programming your personal code”, page
8 Using your telephone in GAP mode Using your telephone in GAP mode ............................................................................... p. 50 Registering your telephone................................................................................................... p. 50 Customizing your telephone ................................................................................................ p. 52 Programming your personal directory............................................................
Using your telephone in GAP mode Using your telephone in GAP mode All Alcatel 4074 models compliant with the GAP standard, referred to by the G suffix in this section, can be used in simplified mode on another DECT/GAP system (other PBX or private indoor relay). This utilisation may involve functional restrictions outside the coverage of our guarantee.
Using your telephone in GAP mode Registering your telephone (continued) “SUBSCR. # 5 OK ?” is displayed “subscr.
Using your telephone in GAP mode Customizing your telephone When your telephone is not in use, you can customize some of its audio functions. To adjust the ringer, beeps when keys are pressed, volume, beeps when going out of radio contact and the buzzer*, refer to “Selecting your receiver sound volume” (page 45).
Using your telephone in GAP mode Programming your personal directory (continued) Inserting a break in a number: Inserting a flashing character: a dash is displayed the character R is displayed if required In the name or number entry: and press the number of times required to erase the complete entry delete last character entered Using your telephone Unless otherwise specified, the 4074 G provides the functions described below, in addition to the mandatory functions available on your fixed GAP system.
Using your telephone in GAP mode Using your telephone (continued) Answering: Terminating the conversation: lift receiver. hang up. When you are outside radio coverage or your telephone is switched off, callers hear a line free indication. Activate your call diversion (see page 38) or the “Do not disturb” (see page 40) facility, when in this situation.
Using your telephone in GAP mode Using your telephone (continued) Flashing (Timed break): Flashing can be necessary to activate other operations, for example when transferring a call to another extension. Sending DTMF signals: DTMF signals may be necessary, for example, to access online voice services or to consult an answering machine. all digits subsequently dialled are sent in DTMF, including (*) and (#).
Using your telephone in GAP mode Selecting your telephone system (continued) “SYS Y OK ?” is displayed the radio field icon temporarily disappears and the green light flashes on the telephone a few seconds radio field icon reappears the green ligh goes out “1 : SYSTEM NUMBER” is displayed your telephone is operational on the selected system green light remains out DEFAULT LOCK This function is only available on some telephone versions.
9 Glossary PERSONAL CODE: This code acts as a password, controlling access to the programming and terminal locking functions by the user (default code: 1515). CONFERENCE: The conference function allows the user, in contact with two correspondents, to set up a three-way conference. DECT: European cordless telephone standard: Digital Enhanced Cordless Telecommunication. DECT telephone: Alcatel 4074 cordless telephone compliant with the DECT standard.
Glossary DTMF: During a conversation, DTMF codes are sometimes required. This type of dialling is used when the user wishes to consult a voice server, access an automatic exchange or remotely consult an answering machine. PARKING: This function places an outside call on hold, for subsequent recovery on another “authorised” extension within the system. COMMON DIRECTORY: This directory contains the personal numbers of the user of a terminal.
10 Index Adjusting your ringer................................................................................................................ p. 45 Adjusting your telephone ....................................................................................................... p. 44 Answering a call on your pager........................................................................................ p. 24 Answering a call on your pager........................................................................
Index Diverting calls to another number (immediate diversion).................................. p. 38 Diverting calls to a recorded message ......................................................................... p. 38 Diverting calls to your pager ............................................................................................... p. 39 Diverting calls when your line is busy (divert if busy)......................................... p. 32 Diverting group calls ...................................
Index Sending a written message to an internal correspondent................................ p. 36 Selecting your telephone system...................................................................................... p. 55 Switching between calls (Broker call)........................................................................... p. 29 Placing a call on hold (hold)............................................................................................... p.
Guarantee conditions: Irrespective of the applicable statutory guarantees, this equipment is guaranteed for a period of one year, from the date of purchase (invoice date), in respect of all parts and repair charges.
Groupe Extrême
