Apple LaserWriter 12/640 PS Setting up, connecting, and using your printer
K Apple Computer, Inc. © 1996 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Content Overview Preface How Much of This Book Do I Have to Read? xix Part I Guide for Printer Administrators 1 Setting Up the LaserWriter 12/640 PS 2 Setting Up the Printer for Mac OS Users 1 29 3 Setting Up the Printer for Windows, DOS, and NetWare Users 4 Setting Up the Printer for UNIX Users 5 Installing Options 63 107 133 Part II Guide for Users 6 Mac OS Users 165 7 Windows 3.
Part III Troubleshooting 12 Fixing Paper and Image Problems 13 Fixing Other Problems 289 301 Part IV Appendixes Appendix A Administrator Tools Quick Reference 315 Appendix B Setting Up the Printer as an ATPS Remote Printer Appendix C Using Fonts With the Printer Appendix D Technical Information Index iv Contents 357 345 329 323
Detailed Contents Communications regulation information Laser information xvi xvii Preface How Much of This Book Do I Have to Read? xix Printer administrators and users: Who does what What the printer administrator should know Getting new users started xx xx xx Which chapters should I read? xxi Part I Guide for Printer Administrators 1 Setting Up the LaserWriter 12/640 PS Main features of the LaserWriter 12/640 PS Choosing a place for the printer Important safety instructions Unpacking the printe
Connecting the printer 16 Connecting to a LocalTalk network 17 Connecting directly to a single Mac OS computer Connecting to an Ethernet network 19 20 Connecting to a Windows or DOS computer with a parallel cable Connecting the power and turning on the printer Saving energy 26 Adjusting communication settings 27 Why customize communication settings? 27 How to customize communication settings What to do next 24 28 28 2 Setting Up the Printer for Mac OS Users Before you begin 29 30 System
Printing font samples 44 Turning the startup page on or off Setting the print density 46 Setting paper-handling options Selecting imaging options Setting up job handling 45 47 49 51 Setting the printer’s network zones 52 Viewing and changing the communication settings Sending PostScript files to the printer Restarting the printer 57 57 Printing a configuration page 58 Getting Mac OS users started using the printer Installing onto a server 58 59 Installing the printer software from the serve
Initial Novell NetWare setup 78 Step 1: Choosing an operating mode 79 Step 2, Option A: Setting up the printer as a print server (using PCONSOLE) 82 Step 2, Option B: Setting up the printer as a remote printer (RPRINTER mode) 87 Step 3: Assigning a password for the print server (optional) 92 Step 4: Setting up the PostScript printer driver for NetWare 93 Step 5: Making sure everything is working What to do next 94 94 Setting Additional Parameters with the Apple LaserWriter Utility for Windows 94
4 Setting Up the Printer for UNIX Users Before you begin 107 107 Initial TCP/IP setup 108 Background information 108 Step 1: Installing the printer software 108 Step 2: Obtaining an IP address for the printer 108 Step 3: Assigning an IP address to the printer Step 4: Configuring users’ workstations Configuring Sun Solaris 109 113 113 Configuring Sun OS version 4.1, Ultrix, A/UX, or other BSD systems 114 Configuring HP-UX version 8.07 117 Configuring HP-UX version 9.
Increasing the printer RAM Installing RAM 150 151 Configuring your printer software for new options Configuring the printer from a Mac OS computer 159 159 Configuring the printer from a Windows 3.
Switching between printers 188 Drag the document you want to print to a desktop printer icon Select the printer using its desktop printer icon Select a new printer using the Chooser 189 189 Select a new printer from the Printer icon in the desktop menu Working with desktop printer icons Turning off the Desktop PrintMonitor Making changes to the printer setup Using the Apple Printer Utility 194 194 195 7 Windows 3.1 and DOS Users 197 System requirements for Windows 3.
Printing to a PostScript file 221 Using the driver to print to a PostScript file DOS notes 224 Using the Apple LaserWriter Utility for Windows 8 Windows 95 Users 225 System requirements 225 Before you begin 224 226 Setting up for parallel port printing 226 Installing the printer software for Windows 95 Installing from the CD-ROM disc Installing from the floppy disks 226 226 229 Setting up for NetWare-based printing Printing 222 232 233 Selecting page setup options Printing documents 23
11 Maintenance Safety first 277 278 Precautions during maintenance Regular maintenance 279 279 Replacing the toner cartridge Cleaning the exterior 279 286 Part III Troubleshooting 12 Fixing Paper and Image Problems Checking the indicator lights 289 290 Checking for and clearing paper jams 291 Checking the optional 500-sheet cassette and feeder Checking the optional duplex printing unit 295 Avoiding paper and envelope jams and wrinkling Problems with printed documents 13 Fixing Other Problems
Printing or viewing information about the printer or network Adjusting print quality Managing fonts 319 319 320 Administering LocalTalk/EtherTalk networks for Mac OS users 320 Administering NetWare networks for DOS and Windows users 320 Administering TCP/IP networks for UNIX users Troubleshooting 320 321 Managing page-description languages 321 Configuring the communication ports 321 Configuring options 321 Appendix B Setting Up the Printer as an ATPS Remote Printer 323 Configuring ATPS fo
Appendix D Technical Information Specifications 345 345 Environmental information Voltage requirements Power consumption 350 351 351 About PostScript Printer Description (PPD) files RAM upgrade specifications Ozone emission Index 353 354 Communication settings Accessories 352 355 356 357 Contents xv
Communications regulation information FCC statement This equipment has been tested and found to comply with the limits for a Class B digital device in accordance with the specifications in Part 15 of FCC rules. See instructions if interference to radio or television reception is suspected. Radio and television interference The equipment described in this manual generates, uses, and can radiate radio-frequency energy.
DOC statement DOC Class B Compliance This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus,” ICES-003 of the Department of Communications.
How Much of This Book Do I Have to Read? This book contains all the information you need for the LaserWriter 12/640 PS printer, whether you’re the printer administrator who sets it up or a user who wants to print some transparencies for a meeting.
Printer administrators and users: Who does what The LaserWriter 12/640 PS is usually set up and maintained by a printer administrator and shared by a number of users. This book is organized accordingly: Part I contains setup information for the printer administrator, and Part II contains setup and usage information for users. Depending on the type of problem, troubleshooting (Part III) can be handled by the administrator or by users.
Which chapters should I read? The sections that follow explain which chapters you should read in various circumstances. “We just got the printer, and my job is to set it up for my workgroup.” There are five main steps to take a boxed-up printer and prepare it so any user can print on it. Although you could do some of the steps in a different order, these steps are organized to simplify troubleshooting. Step 1: Set up the hardware and connect the printer.
Step 3: Configure the printer.
Step 5: Help new users get started. Part II of the manual contains information for people who plan to use (as opposed to administer) the printer. Information about the administrator’s responsibilities is in Part I. User’s computer Where to find information Mac OS Chapter 2 explains software installation and setup. Chapter 6 explains how the user gets started and how to print. Chapter 10 explains how to load paper. Chapter 11 explains how to change the toner cartridge.
“The printer’s already set up. How do I configure it?” See “Step 3: Configure the Printer,” earlier in this preface. “Someone new wants to start using the printer.” See “Step 5: Help New Users Get Started,” earlier in this preface. “Something’s not working right.” For paper and image problems, see Chapter 12. For other problems, see Chapter 13. “How do I install and use Adobe Type Manager (ATM)?” For instructions on installing and using ATM, see the documentation that accompanies the ATM software.
Guide for Printer Administrators Chapter 1 Setting Up the LaserWriter 12/640 PS Chapter 2 Setting Up the Printer for Mac OS Users Chapter 3 Setting Up the Printer for Windows, DOS, and NetWare Users Chapter 4 Setting Up the Printer for UNIX Users Chapter 5 Installing Options Part I of this book provides the information you need to set up the printer for your workgroup. If you want to use a printer that has already been set up, see Part II.
1 Setting Up the LaserWriter 12/640 PS This chapter explains how to unpack and set up the LaserWriter 12/640 PS. Main features of the LaserWriter 12/640 PS m Print quality The printer has a resolution of 600 dots per inch. Its FinePrint feature smoothes text, and its PhotoGrade feature (available with additional printer memory) improves graphic images. m Speed The printer prints up to 12 pages per minute. m Multiplatform support You can connect the printer to Mac OS, Windows, and UNIX computers.
m Flexible paper handling In the standard configuration, you can print up to 330 sheets (250 in the standard paper cassette plus 80 in the multipurpose tray) without changing paper. You can easily add a 500-sheet cassette and feeder or a 50-envelope cassette. The printer also supports duplex printing (printing on both sides of the paper) when the optional duplex printing unit is attached. Choosing a place for the printer Choose a flat, stable area with adequate room around the printer.
Important safety instructions Before you plug in your LaserWriter 12/640 PS, read these important safety instructions. WARNING This equipment is intended to be electrically grounded. Your printer is equipped with a three-wire grounding plug—a plug that has a third (grounding) pin. This plug will fit only a grounded AC outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet with a properly grounded outlet.
Be sure that you always do the following: m Keep the printer’s vents free from obstruction. m Keep your printer away from sources of liquids, such as wash basins, bathtubs, shower stalls, and so on. m Protect your printer from dampness or wet weather, such as rain, snow, and so on. m Read all the installation instructions carefully before you plug your printer into a wall socket. m Keep these instructions handy for reference by you and others. m Follow all instructions and warnings dealing with your system.
Unpacking the printer IMPORTANT The printer weighs approximately 30 pounds (approximately 14 kilograms). ` 1 Remove the Styrofoam packing material located on either side of the printer. 2 Lift the printer out of the box and remove the printer from the plastic bag. 3 Make sure you have everything shown here: LaserWriter 12/640 PS printer Toner cartridge Power cord CD-ROM disc (Some printers come with floppy disks instead.
4 You also need to obtain whatever cables your networks require. Parallel interface cable LocalTalk connecting kit Ethernet transceivers and cables 5 Pull the packing tape from the printer’s top cover. 6 Pull open the printer’s top cover. Lift this latch to open the top cover.
7 Remove the plastic foam block from inside the printer. Save all the packing materials. They provide the best protection for the printer if you ever need to move it. Remove the packing material.
Installing the first toner cartridge The toner cartridge contains the dry plastic powder that the printer uses instead of ink. The first time you install a toner cartridge, follow the steps given here. After that, each time you install a cartridge, follow the instructions in Chapter 11. Each cartridge lasts approximately 6,000 pages, depending on the kind of printing you do. If you use the printer to produce more graphic images than text, you may need to change cartridges more often.
3 Distribute the toner powder by gently rocking the cartridge back and forth. 4 Firmly pull the tab directly away from the cartridge to remove the sealing tape. WARNING Pull the tab straight out of the cartridge. Don’t pull too quickly or at an angle—either might damage the seals on the cartridge.
5 Align the arrow on the left side of the toner cartridge with the arrow on the left side of the printer, then slide the cartridge downward into the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer.
6 Close the printer. The top cover clicks into place. Wait to install the LaserWriter 12/640 PS options If you purchased any of the following options, wait to install them until you’ve connected the printer to your network: m duplex printing unit m paper and envelope cassettes m face-up output tray m memory By waiting, you can ensure the printer is working correctly (thus simplifying troubleshooting).
Loading paper into the cassette You can load paper into the paper cassette or the multipurpose tray, or both. For instructions on using the multipurpose tray, see Chapter 10. The multipurpose tray can hold up to 80 sheets of paper—U.S. letter-size, U.S. legal-size, A4, A5, B5, executive, Comm10 envelopes, Monarch envelopes, DL envelopes, C5 envelopes, EuroPostcards, transparencies, and sheets of labels. The exact number of sheets the multipurpose tray can hold depends on the weight of the paper.
2 Prepare a stack of paper. You can load up to 250 sheets of 20-pound photocopier paper. Make sure the edges are even on all sides before inserting the stack of paper. 3 Set the length guide to match your paper’s length. Move the width guide by pinching and sliding it into place. 4 Push down gently on the paper tray until it locks into place. 5 Slide the stack of paper into the cassette. 6 Slide the paper under the bracket at the front of the cassette.
Load three-hole punched paper face down, with the holes toward the left side of the cassette. Load letterhead paper face down, with the tops of the pages at the front of the cassette (the handle end). Align letterhead and three-hole punched paper as shown. 7 Adjust the length and width guides so that they fit snugly against the paper. Adjust the length and width guides to fit the size paper you’re using.
8 Slide the cassette into the printer. Push the cassette in all the way.
Connecting the printer You can connect the printer to many computers and networks using the printer’s LocalTalk, Ethernet, and parallel ports. The printer prints only one user’s job at a time, but it manages incoming print jobs from all ports so that no printing conflicts or problems occur. Unless you specify otherwise, it also automatically senses which printer language—PostScript or PCL5—the job requires.
Connecting to a LocalTalk network If you have an existing LocalTalk network, here’s how to add the LaserWriter 12/640 PS to it. 1 Obtain a LocalTalk connecting kit. Connector box LocalTalk cable LocalTalk connecting kits come in many varieties. Yours may look different. 2 Plug the connector box into the LocalTalk port (ˆ) on the printer.
m To connect the printer between two devices on a LocalTalk network, disconnect one LocalTalk cable from the connector box of the device immediately to the left or right of the printer and plug it into the new printer’s connector box. Then use the new LocalTalk cable to connect the free socket on the printer’s connector box to the socket you freed on the other device’s connector box.
Connecting directly to a single Mac OS computer Use this method to connect a single Mac OS computer to the printer. However, since that single computer takes up the printer’s LocalTalk port, you cannot also connect the printer to a LocalTalk network. 1 Obtain a System/Peripheral 8 cable. 2 Plug one end of the cable into the computer’s printer ([) port. 3 Plug the other end of the cable into the printer’s LocalTalk (ˆ) port.
What to do after connecting to a single Mac OS computer m If you wish to connect the printer to other networks, or to connect the printer directly to a Windows or DOS computer, see the appropriate sections later in this chapter. m If you’re finished connecting the printer, skip to “Adjusting Communication Settings,” later in this chapter.
3 Connect the printer to the Ethernet network in one of these three ways: m To connect the printer to the end of an Ethernet network, use the Ethernet cable to connect the empty socket of the nearest device’s transceiver to the printer’s transceiver, as shown here. m To connect the printer between two devices on an Ethernet network, disconnect one Ethernet cable from the transceiver of the device immediately to the left or right of the printer and plug it into the new printer’s transceiver.
What to do after connecting to an Ethernet network m If you wish to connect the printer directly to a Windows or DOS computer, see the next section. m If you’re finished connecting the printer, skip to “Adjusting Communication Settings,” later in this chapter. See Chapters 2, 3, and 4 for more information about setting up the printer for different network interfaces. Connecting to a Windows or DOS computer with a parallel cable 1 Obtain a parallel interface cable like this one.
2 Use the parallel cable to connect the computer to the printer: Secure the clips. Attach the cable’s smaller connector to the parallel port on the printer. Attach the cable to the parallel port on your computer. (Your computer’s parallel port may be in a different location.) Parallel interface cable What to do after connecting directly to a Windows or DOS computer m Read the rest of this chapter. See Chapter 3 for more information about setting up the printer.
Connecting the power and turning on the printer Once you’ve connected the printer to your networks, you’re ready to start up the printer. Follow these steps to make sure everything is working correctly. 1 Make sure the printer is turned off. On position Off position 2 Plug in the printer. Insert the socket end of the power cord into the recessed receptacle on the back of the printer. Plug the other end into a grounded (three-hole) AC outlet.
3 Press the “|” on the power switch to turn the printer on. On position 4 Save the startup page. It contains information you may need to complete your network setup. The printer takes a minute or two to warm up, and then it automatically prints a startup page. It prints the startup page every time you restart unless you turn the startup page off using either the Apple Printer Utility (described in Chapter 2) or the Apple LaserWriter Utility for Windows (described in Chapter 3).
5 Check the status lights. After the startup page is printed, the Ready/In Use light glows steadily. All other lights should be off. If any other lights are on, see Chapter 12. U Ready/In Use light » Paper Out light ‘ Paper Jam light Saving energy When you save energy, you save our natural resources and reduce pollution. If you’re concerned about energy consumption, you can take advantage of the printer’s built-in energy-saving feature.
Adjusting communication settings Though you can adjust many of the LaserWriter 12/640 PS printer’s communication settings, the normal settings work for most environments. To make sure the printer is set up to use the normal settings, check the communication switch on the left side of the printer to make sure it’s in the Normal (in) position. The settings are listed in Appendix D.
How to customize communication settings To customize communication settings, use either of the following two programs: m Apple Printer Utility for Mac OS (see Chapter 2 for details on how to install and use the program) m Apple LaserWriter Utility for Windows (see Chapter 3 for details on how to install and use the program) What to do next Finish preparing the printer and completing the network connections by reading one or more of the following chapters: m Chapter 2 explains how to administer the printer
2 Setting Up the Printer for Mac OS Users This chapter explains how to prepare the printer for use on an AppleTalk network, configure the printer using the Apple Printer Utility, and prepare users’ Mac OS computers to print on the printer. Note: For instructions on setting up the printer for access by Mac OS client computers on a NetWare network, see Appendix B.
Before you begin This chapter presents instructions for installing the Mac OS printer software and configuring the printer with it. Before you begin, make sure you have m set up the printer as described in Chapter 1 m connected the printer to your network m made backup copies of the printer disks (if your printer software was shipped on a CD-ROM disc, you can skip this step) Be sure to complete these tasks before continuing with the procedures in this chapter.
Step 1: Installing the printer software IMPORTANT Do not “drag install” the printer software. If you do, the files won’t be properly decompressed and won’t work. Installing from the CD-ROM disc 1 Quit any programs you are running. 2 Turn off any automatic virus-detection programs you have on your computer. If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on.
IMPORTANT The Installer checks to make sure you have what you need to use the printer software. If you’re missing anything, a message tells you what you need. You won’t be able to install the software until you correct the problem. If a dialog box says you don’t have the correct system software, you can purchase a new version from an Apple-authorized dealer. 10 Click the Install button. The Installer takes a few moments to calculate what needs to be done and then begins to copy files.
4 Copy the DISKS folder to your hard disk. 5 Double-click the DISKS folder. 6 Double-click the Floppy Disk Maker application. 7 Click Full. A dialog box appears that gives you some information, such as the approximate time it will take to copy the images to floppy disks. 8 Click Start to start the copy process. 9 Follow the instructions on the screen until all disk images have been copied.
8 Click Continue. After a moment, the Install dialog box appears. At the top of the dialog box is a pop-up menu set to allow you to perform an Easy Install. Easy Install installs all the software you need. It installs the LaserWriter 8 software, the Desktop PrintMonitor, the Apple Printer Utility, and the Control Strip module (if the Control Strip is installed). Custom Install lets you specify what portions of the software you would like to install.
More information about the Installer program In the procedure just described, the Installer places all the software you need onto your hard disk. In rare circumstances, you may want to install only a subset. For example, you may not want to install the Apple Printer Utility on your users’ systems because this utility changes the settings for the printer for all users. In that case, choose Custom Install from the pop-up menu in the Installer. A list of choices appears.
Step 3: Naming the printer and setting its zone Once connected to an AppleTalk network, the printer will appear on the network with the name LaserWriter 12/640 PS. You can change this name, if you wish. You can use the Apple Printer Utility, installed in the Apple LaserWriter Software folder, to name the printer. See “Naming the Printer,” later in this chapter, for instructions on changing the printer name.
What to do next You may change some of the printer’s default settings using the Apple Printer Utility as explained in the next section. If you want to install any options, see Chapter 5. Then you can set up users’ computers as explained in “Getting Mac OS Users Started Using the Printer,” later in this chapter.
Use the Apple Printer Utility to m view information about the printer, such as the AppleTalk printer name and the total number of pages the LaserWriter 12/640 PS has printed m name the printer on AppleTalk networks m download fonts to the printer m remove fonts m print font samples m turn printing of a startup page on or off m set the print density to lighten or darken printing m set paper-handling options m turn the printer’s FinePrint feature on and off m turn the printer’s PhotoGrade feature on and off m
Opening the Apple Printer Utility The Apple Printer Utility has two windows: the Printer Selector window, which is similar to the Chooser, and the printer features window, which you use to view or change the printer’s settings. 1 Double-click the Apple Printer Utility. The Installer puts the Apple Printer Utility in the Apple LaserWriter Software folder. You can move it wherever you like. 2 In the Printer Selector window, select and open the printer you want.
3 Click Open Printer. The printer feature window appears with the Printer Information category displayed. To send your changes to the printer, click Send. To verify that the printer received the changes you sent, click this button. To restore the original software settings, click Set Defaults and then Send. This category tells you about the printer you selected. You can change settings in these categories.
Quitting the Apple Printer Utility To quit the Apple Printer Utility: m Choose Quit from the File menu. Viewing printer information You can view information about your LaserWriter 12/640 PS by displaying the printer information in the printer features window. m Open the Printer Information category, if necessary. Note: The Printer Information category is automatically opened whenever you open a printer in the Apple Printer Utility.
Naming the printer To help users easily select the LaserWriter 12/640 PS printer from their computers, give the printer a unique name based, for example, on its location or the group of users who commonly accesses it. Use the following procedure to name or rename any LaserWriter 12/640 PS printer on the AppleTalk network. IMPORTANT Be sure to tell users what the printer name is and what zone it’s located in. 1 Open the Name category. The name panel appears with the selected printer’s current name.
Downloading fonts to the printer You can download additional fonts to the printer’s RAM to speed up printing. You do not have to download fonts to use them in printed documents, but doing so can make printing faster than storing fonts only on your computer. Fonts downloaded to the printer’s RAM are lost whenever the printer is turned off. 1 Open the Fonts category. The Fonts panel appears. The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM.
Removing fonts You can remove fonts from the printer’s memory when you no longer need them. You cannot remove fonts from the printer’s ROM. 1 Open the Fonts category. The Fonts panel appears. The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM. You cannot remove fonts from the printer’s ROM. 2 Select the fonts you want to remove. 3 Click Remove. 4 Click OK. Printing font samples You can print a list of the fonts currently stored in the printer’s memory.
Turning the startup page on or off The LaserWriter 12/640 PS normally prints a sample page when you turn the printer on. This page shows the printer’s name, the total number of pages printed, the amount of memory, installed options, and communication settings. You can turn this feature off if you wish. 1 Open the Startup Page category. The Startup Page panel appears. 2 Click the checkbox to turn the startup page on or off. When an X appears in the checkbox, the printer is set to print the startup page.
Setting the print density If your documents are printing too light or too dark, you can adjust the print density of the printer to print lighter or darker text and images. 1 Open the Print Density category. The Print Density panel appears. 46 Chapter 2 2 Drag the slider to increase or decrease the print density. 3 Click Send to send the Print Density setting to the printer.
Setting paper-handling options When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in another paper cassette or the multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette and feeder, and it contains the same size paper, automatic tray switching includes it as a paper source.
3 Choose a default paper size for the multipurpose tray from the pop-up menu. The Print dialog box provides the Auto Select option, which allows the printer to draw paper from any paper source that holds the correct size paper. Similarly, the automatic tray switching feature allows the printer to select another paper source that holds the correct size paper when a paper source runs out.
6 Choose the output tray from the pop-up menu. Face Down output tray is the default. This tray is located on the top of the printer and stacks the output media face down. The Face Up output reduces the curl of your paper by using a “straightthrough” paper path through the printer. This is useful when you print on heavy media, such as transparencies, envelopes, and postcards. Note: You can use Face Up output with or without the optional face-up output tray.
You can also change the way images print by increasing or decreasing the number of gray levels used to reproduce them. More levels of gray produce a more natural-looking photographic quality. However, increasing the number of grays also decreases the resolution of the image. For each level of gray, a unique pattern of laser pulses is required to produce a printed dot. More gray levels require more variations in such patterns, which in turn require the printer to use larger, more noticeable dots.
Setting up job handling You can specify how the printer handles jobs for each type of network. You can set the printer to maintain contact with the computer until all pages of a job are finished printing. This allows users to receive printer messages, such as a message telling them that the printer is out of paper, while their job is printing. You can also have the printer break contact with the computer once the print job has been sent to the printer (but is still being processed).
3 Click the checkboxes next to the network types to specify when the connection with the computer should be broken. An X in a checkbox means the printer prints all pages in a job before closing the connection with the computer that requested the print job. 4 Click Send to send the job-handling configuration settings to the printer. Setting the printer’s network zones You can specify the EtherTalk network zone for the printer. 1 Set the communication switch on the printer to the Normal (in) position.
3 Open the Printer’s Zone category. A list of the EtherTalk zones appears. 4 Select the zone you want the printer to appear in. 5 Click Send to send the zone setting to the printer. Changing TCP/IP configurations You can specify the IP address of the printer. For information about determining the printer’s IP address and setting up the printer on a TCP/IP network, see Chapter 4. 1 Open the Communication Configuration category. You see a list of communication settings options.
2 Open the TCP/IP Configuration category. A panel appears in which you can enter the IP address. Drag the slider to change the printer’s subnet mask. You can drag the slider only if the printer’s IP address is not 0.0.0.0. Type the IP address here. IP address of the default gateway used for sending packets off the local network 3 Enter the IP address. 4 Drag the slider to set the printer’s subnet mask. 5 Enter the default Gateway Address.
You make changes to the communication settings with the printer’s communication switch set in the Normal (in) position. This makes all communication settings available for changes. For more information about connecting the printer to LocalTalk, Ethernet, and parallel ports, see “Connecting the Printer” in Chapter 1. For more information about setting the communication switch on the printer, see “Adjusting Communication Settings” in Chapter 1.
4 Choose the port settings you want. m The LocalTalk interface is always set to PostScript mode. m You can set the EtherTalk interface to PostScript mode or turn it off. m You can set the NetWare interface to PostScript mode, PCL5 mode, AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected), or turn it off.
2 Turn the printer off and back on again. 3 Set the communication switch on the printer to the Normal (in) position. Sending PostScript files to the printer You can download PostScript files to the printer to print a PostScript program or to run a PostScript program to change the internal settings of the printer. You can create a PostScript file in a variety of text-editing programs or by printing any document to a file (just click the File button in the Print dialog box).
IMPORTANT If the LaserWriter 12/640 PS is on a network shared by other users, make sure that no one is attempting to use the printer when you restart it. If someone’s printing job is canceled, they must resubmit it. Manually downloaded fonts are removed from the printer’s RAM when you restart the printer. Printing a configuration page You can print a listing of the current configuration settings and other information about the printer.
For specific steps on how a user can install the printer software on a Mac OS computer and set up the printer from the Chooser, refer to “Installing the Printer Software” and “Selecting and Setting Up the Printer” in Chapter 6.
4 Repeat steps 2 and 3 for each printer disk. 5 Open the folder you created in step 1. The contents of each disk are contained in a folder named for that disk. 6 Open the LaserWriter Disk 1 folder. 7 Select the Installer and Installer Script icons and drag the icons from the LaserWriter Disk 1 folder to the folder you created in step 1. The Installer and the Installer Script need to be in the same window as the folders for the disks you copied.
6 Click the Install button. The Installer takes a few moments to calculate what needs to be done and then begins to copy files. 7 Follow the instructions on the screen until the installation is complete. After the installation, the Installer tells you to restart your computer. 8 Click the Restart button. The software is now installed and the printer is ready for use. If you turned off any automatic virus-detection programs on your computer, turn them back on now.
3 Setting Up the Printer for Windows, DOS, and NetWare Users This chapter describes how to set up the LaserWriter 12/640 PS for use with IBM PC or compatible computers running Windows 3.1, Windows 95, Windows NT, or DOS. It provides detailed procedures for setting up the printer for use on a Novell NetWare network and instructions for installing and using the Apple LaserWriter Utility for Windows.
System requirements for Windows 3.1 To use the printer, your computer system must meet these requirements: m IBM PC or compatible, with an 80386 or higher CPU m hard disk drive m at least 4 megabytes (MB) of random-access memory (RAM) m Microsoft Windows 3.1 or higher or Windows for Workgroups 3.11 or higher m MS-DOS version 3.3 or higher (5.0 or higher recommended) m CD-ROM drive or 3.5-inch floppy disk drive that reads 1.44 MB disks m NetWare requires an 80386 CPU with NetWare version 3.
Setting up for parallel port printing Your LaserWriter 12/640 PS printer uses a standard parallel port. By default, your printer’s parallel port is ready to receive data, and you should not need to make any changes to either your computer’s or the printer’s parallel port settings. Installing the printer software for Windows 95 and Windows 3.1 As the printer administrator, you must install the printer software on each computer that will print to the LaserWriter 12/640 PS.
6 Click Next if you have no other open applications. If you have open applications, click Cancel to stop this installation. Close all other applications and start the installation process again. A message appears that lets you view the README.WRI file for latebreaking news. 7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in the WordPad application.
12 Enter a new directory for the setup program or use the default directory and click Next. A message appears that lets you specify how your printer is connected (local or network). 13 Select how your printer is connected (local or network) and click Next. The Install PostScript Printer from PPD dialog box appears. 14 Select the drive that holds your CD from the Drives list box. 15 Select Disk 3 from the Directories list.
24 Choose how to proceed: For users connected via the parallel cable, the default printer driver settings should suffice. For instructions on using the Apple LaserWriter Utility for Windows, see “Setting Additional Parameters With the Apple LaserWriter Utility for Windows,” later in this chapter. To configure your printer software with NetWare, see “Initial Novell NetWare Setup,” later in this chapter. Installing onto a Windows 3.1 computer 1 Start Windows.
7 When you have finished reading the README.WRI file, choose Exit from the File menu in the Notepad application. A Welcome dialog box is displayed that allows you to select Express Installation, Custom Installation, Print Driver Only, or De-Install. Express Installation installs all the software you need.
13 Select another Apple LaserWriter printer, if you want, and click Install to install. Repeat for each printer you want to install. You can install other Apple LaserWriter printers supported by the software. ` 14 When you’re done, click Close. A message appears telling you to use the Printers control panel to connect and set up the printers you've installed. By default, each printer uses LPT1.
Creating floppy disks from the CD-ROM disc From a Windows 95 computer You can create floppy disk copies of the printer software by using the standard features of Microsoft Windows 95. 1 Insert the LaserWriter 12/640 PS Software Installation CD-ROM disc into the CD-ROM drive. 2 Double-click the My Computer icon. 3 Double-click the drive that holds your CD. A window appears that displays the contents of the CD. 4 Insert a blank floppy disk into the a: drive (or b: drive).
Installing from the floppy disks Installing on a Windows 95 computer 1 Find the Windows disks containing the printer software and make sure they’re writeprotected. Slide up the write-protection tab in one corner of the floppy disk so that you can see through the hole. 2 Start Windows 95. Before installing the software, make sure the Windows Control Panel and Printer folder are closed. 3 Insert LaserWriter Disk 1 for Windows 95 into a floppy disk drive.
Express Installation installs all the software you need. It creates the Apple LaserWriter Software program group and installs within it the PostScript printer driver, a ReadMe file, and the Apple LaserWriter Utility for Windows, which you use to name the printer and perform various printer administrative functions. Custom Installation lets you specify what portions of the software you would like to install. Printer Driver Only installs only the PostScript printer driver and printer description files.
17 Select LPT1 if the LaserWriter 12/640 PS is connected to your local computer. 18 Click Next. The Add Printer dialog box appears. 19 Name your computer and select other options as necessary. 20 Click Next. The printer Properties dialog box appears. 21 Click OK to dismiss the Properties dialog box. A message appears telling you that the driver software was successfully installed. 22 Click Add Another to install another Apple LaserWriter printer. Repeat for each printer you want to install.
2 Start Windows. Before installing the software, make sure the Windows Control Panel and Printers control panel are closed. 3 Insert LaserWriter Disk 1 for Windows 3.1 into a floppy disk drive. 4 From the Windows Program Manager, choose Run from the File menu. 5 Type a:\setup or b:\setup (depending on which drive holds your installation disk) in the command line field and click OK.
9 Click Express Installation. A window appears that keeps you informed as file decompression proceeds. Next, the Installer asks you to press a button to restart Windows. 10 Click Restart Windows. After Windows restarts, the Adobe PostScript Printers control panel appears. 11 Remove LaserWriter Disk 1 for Windows 3.1 and insert LaserWriter Disk 2 for Windows 3.1. 12 Select a: or b: (depending on which drive holds your installation disk) from the Drives list box.
18 Choose how to proceed: For users connected via the parallel cable, the default printer driver settings should suffice. For instructions on using the Apple LaserWriter Utility for Windows, see “Setting Additional Parameters With the Apple LaserWriter Utility for Windows,” later in this chapter. To configure your printer software with NetWare, see “Initial Novell NetWare Setup,” later in this chapter.
7 Follow the instructions on the screen. If you are installing software from the Windows NT 3.5 CD, you may need to type the path for your driver location. The path may be similar to this: C:\Windows\system 32\spool\drivers\W32x86\1\ If you are installing Windows NT 3.5 software from floppy disks, copy the following files to the path of your driver location: PSCRIPTUI.DLL (Disk 13) PSCRIPT.DLL (Disk 13) PSCRIPT.HLP (Disk 18) 8 Click Continue and OK to complete the installation.
Step 1: Choosing an operating mode When setting up your printer for a NetWare network, you have a choice of three operating modes: m PSERVER mode, in which the printer emulates NetWare’s PSERVER software and functions as a dedicated print server m RPRINTER mode, in which the printer functions as a remote printer m ATPS (AppleTalk Print Spooler) mode, in which the printer functions as a remote AppleTalk printer In PSERVER mode, the factory default, print jobs are stored in a queue on a specified file server
What to do next Once you decide how you want to set up the printer, proceed as follows: m PSERVER To set up the printer as a print server, read about how to use PCONSOLE in the next section, then m if you want a simple setup, read “Step 2, Option A: Setting Up the Printer as a Print Server (Using PCONSOLE),” later in this chapter. m if you want to assign a password, read “Step 3: Assigning a Password for the Print Server (Optional),” later in this chapter.
Using PCONSOLE PCONSOLE is a DOS-based utility for configuring printers on a NetWare network. This chapter provides information on the set of basic PCONSOLE operations required to set up the LaserWriter 12/640 PS. PCONSOLE is not provided with the printer. It comes with your NetWare software. Detailed information about PCONSOLE can be found in your NetWare documentation. The descriptions of PCONSOLE in this guide assume the use of keyboard commands to navigate through the program and perform operations.
Step 2, option A: Setting up the printer as a print server (using PCONSOLE) To set up your printer as a print server you must run PCONSOLE under DOS to specify the print server (PSERVER mode) and create a print queue. IMPORTANT The procedures in this section are specific for a version of PCONSOLE running under NetWare 4.02. If you are running PCONSOLE under NetWare 4.1 or NetWare 3.x, the menus and commands will differ somewhat.
4 Use the arrow keys to highlight Print Servers in the menu, and press Enter. If available, a list of print servers appears. Example APPLE_LW6C4B3D APPLE_LWF40B99 APPLE_LWF40B8D APPLE_LWF40BE9 5 Press Ins, then type the PSERVER name (provided on the printer’s startup page) and press Enter. The last six digits in the PSERVER name are from the printer’s Ethernet address. The new name now appears in the list of available print servers.
2 Select Printers and press Enter. The Defined Printers list appears. 3 Press Ins, then type a name for the printer and press Enter. Choose a useful name associated with the printer’s location or other identifying feature. 4 Select the printer you just named and press Enter. The Printer Configuration menu for your printer appears. 5 Select “Printer type” and press Enter. The “Printer type” list appears. 6 Choose Other/Unknown from the list, and press Enter.
4 If the new queue name is not already selected, use the arrow keys to highlight the queue name and press Enter. The Print Queue Information menu appears, displaying options for managing the print queue. Print Jobs Status Attached Print Servers Information Users Operators Print Servers 5 In the Print Queue Information menu, select Print Servers and press Enter. The Print Servers window appears. Because you have not yet assigned a server to the queue, the listing should be empty.
Completing the PSERVER configuration with the Apple LaserWriter Utility 1 Start Windows, if it’s not already running. 2 Open the Apple LaserWriter Software program group and double-click the Apple LaserWriter Utility icon. 3 Select your printer. 4 Select Print Server Configuration from the Network menu. 5 Select the printer you want to configure. You can identify the printer from the NetWare printer name that is printed on the printer’s startup page.
13 Press Send. The LaserWriter 12/640 PS is now ready to function as a print server on the NetWare network. What to do next: The next section covers setting up the printer as a remote printer. If you want to assign a password on the server, skip to “Step 3: Assigning a Password for the Print Server (Optional).” Otherwise, skip to “Step 4: Setting Up the PostScript Printer Driver for NetWare.
3 Use the arrow keys to highlight Print Servers in the menu and press Enter. If available, a list of available print servers appears. 4 Select a print server or, if the print server does not yet exist, press Ins, type the print server name, and press Enter. IMPORTANT The print server name you enter in PCONSOLE must match a print server NLM, VAP, or a RPRINTER.EXE stored on a dedicated computer. 5 In the Print Server menu, select the print server you want to use and press Enter.
12 Press the down arrow key to move to the “Banner type” field and press Enter. 13 From the list of Available Banner Types, select Postscript and press Enter. 14 Press Esc once to save the configuration. PCONSOLE asks you to confirm the new configuration. 15 Select Yes and press Enter to confirm the changes. The newly defined printer now appears in the list of configured printers. 16 Press Esc until you return to the Print Servers menu.
Associating a print server with the print queue 1 In the Available Options menu of PCONSOLE, select Printers and press Enter. The Print Servers menu appears, displaying the names of existing print servers. 2 Select the printer you defined earlier and press Enter. A window appears, showing the printer configuration. 3 Select Print Queues Assigned and press Enter. The NetWare Server/Print Queue appears. It should list the printer number you specified in an earlier procedure.
9 Type load pserver print_server (the name of the print server just created) and press Enter. Example load pserver PS_486 10 Restart the printer (by turning it off and on or using the Apple LaserWriter Utility). Next, you’ll use the Apple LaserWriter Utility to complete the configuration. Completing the RPRINTER configuration with the Apple LaserWriter Utility 1 Start Windows, if it’s not already running.
Step 3: Assigning a password for the print server (optional) You can use PCONSOLE to assign a password for printing privileges. However, if you assign a password in PCONSOLE, you must also use the Apple LaserWriter Utility for Windows to specify the same password, as described in “Completing the PSERVER Configuration with the Apple LaserWriter Utility for Windows,” earlier in this chapter.
Step 4: Setting up the PostScript printer driver for NetWare For Windows 95 1 Click the Start icon on the Task-Bar and select Printer Settings. 2 Select the printer you want to use. 3 Select Properties from the File menu. 4 Click the Detail Property tab. 5 Click Add Port. 6 Click Browse to view the available print queues that have been defined with PCONSOLE. 7 Select the print queue you want to use and click OK. 8 Click OK again. 9 Click OK to close the Property dialog box. For Windows 3.
Step 5: Making sure everything is working When you have finished configuring your printer as a dedicated print server or a remote printer, you can print, from a Windows application, a document such as the ReadMe file to verify that you can print to the LaserWriter 12/640 PS. What to do next You can set additional printer features as explained in the section “Setting Additional Parameters With the Apple LaserWriter Utility for Windows,” next.
Use the Apple LaserWriter Utility for Windows to m name the printer m turn printing of a startup page on and off m set paper-handling options m print a list of printer fonts m configure the printer’s communication port settings m configure the printer for NetWare and TCP/IP m send PostScript files to the printer m turn the printer’s FinePrint feature on or off m turn the printer’s PhotoGrade feature on or off m print a configuration page m set the print density to lighten or darken printing m restart the pr
3 In the Printer Selector window that appears, select the printer whose setup you want to change and press OK. 4 When you’re finished using the utility, choose Exit from the File menu. Naming the printer on AppleTalk networks Each LaserWriter 12/640 PS can be given an individual name for AppleTalk networks. Use the following procedure to rename the LaserWriter 12/640 PS. 1 Choose Name Printer from the Utilities menu. The Name Printer dialog box appears. 2 Type the new name. 3 Click OK.
Setting paper-handling options When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in the paper cassette or multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette and feeder, and it contains the same size paper, automatic tray switching includes it as a paper source.
5 Choose the output tray from the list box. The Face Down output tray is the default. This tray is located on the top of the printer and stacks the output media face down. Face Up output reduces the curl of your paper by using a “straight-through” paper path through the printer. This is useful when you print on heavy media, such as transparencies, envelopes, and postcards. Note: You can use Face Up output with or without the optional face-up output tray.
Printing a list or samples of printer fonts You can print a list or samples of the PCL or PostScript fonts currently stored in the printer’s memory or attached hard disk. 1 Choose Print PostScript Fonts or Print PCL Fonts from the File menu. For PCL fonts, samples print automatically. For PostScript fonts, the Print Fonts dialog box appears. 2 Click Print Font Catalog or Print Font Samples. PostScript font samples or a list of PostScript fonts are printed.
You make changes to the communication settings with the printer’s communication switch set in the Normal (in) position. This makes all communication settings available for changes. Communication switch For more information about connecting the printer to LocalTalk, Ethernet, and parallel ports, see “Connecting the Printer” in Chapter 1. For more information about setting the communication switch on the printer, see “Adjusting Communication Settings” in Chapter 1.
IMPORTANT If you select the On mode setting to turn on the EtherTalk, NetWare, or TCP/IP interface, the change does not take effect until the printer is turned off and back on again. 3 Click Set Port. Resetting the communication settings To restore the communication settings to the factory defaults: 1 Set the communication switch on the printer to the Reset (out) position. Communication switch 2 Turn the printer off and back on again.
4 Enter the default gateway address. The IP address of the default gateway is used for sending packets from the local network. 5 Click OK. Printing the Ethernet address To print the printer’s Ethernet address: m Choose Print Ethernet Address from the Utilities menu. Sending PostScript files to the printer You can download PostScript files to the printer to print a PostScript program or to run a PostScript program to change the internal settings of the LaserWriter 12/640 PS.
PhotoGrade enhances the printed look of images, such as scanned photographs, by providing more shades of gray and better printed clarity and contrast. If your LaserWriter 12/640 PS has been upgraded to a minimum of 12 MB of memory, you can use PhotoGrade. You can set the printer’s default to have PhotoGrade turned on or off.
Printing the configuration page You can print a listing of the current configuration settings and other information about the printer. This page serves as a reference whenever you connect a computer to the printer. m Choose Print Configuration Page from the Utilities menu. Setting the print density If your documents are printing too light or too dark, you can adjust the print density of the printer to print lighter or darker text and images. 1 Choose Print Density from the Utilities menu.
Restarting the printer You may need to restart the printer to clear its memory if you have any problems printing. For information on troubleshooting printing problems, see Chapters 11 and 12. 1 Choose Restart Printer from the Utilities menu. A dialog box appears, asking you to confirm that you want to restart the selected printer. 2 Click Restart. It takes a few minutes for the printer to restart and be ready to print. The same effect can be achieved by turning the printer off and then on again.
5 Enter the eight-digit IPX Network Number and the Node Address. The Node Address is the same address as the printer’s 12-digit Ethernet address. The printer’s Ethernet address is printed on the startup page. Contact your network administrator if you don’t know the IPX network number. 6 Once connected, change the printer’s Ethernet frame type to use the frame type that you want. 7 Click Send to send the changes to the printer.
4 Setting Up the Printer for UNIX Users This chapter explains how to prepare the printer for UNIX users. Users’ computers must be connected to the printer by an Ethernet network using TCP/IP (Transmission Control Protocol/Internet Protocol). Before you begin Set up the printer as described in Chapter 1, remembering to m unpack and prepare the printer m connect the printer to your TCP/IP network using Ethernet cables m plug in and turn on the printer (Keep the startup page that automatically prints out.
Initial TCP/IP setup Before UNIX users can use the printer, the printer administrator must assign an IP address for the printer, as described in the following sections. Background information TCP/IP is a protocol commonly used to connect UNIX systems over Ethernet networks. Every TCP/IP device must have a unique IP address. Much of the initial work the printer administrator must do is related to assigning an IP address (and other associated information) to the printer.
Step 3: Assigning an IP address to the printer When you unpack the printer, it has a unique permanent factory-assigned Ethernet address, but no IP address. To assign an IP address to the printer, you can use any one of the following methods, which are described more fully in the sections that follow: m ping assignment. Any printer administrator with superuser privileges can use this method, which is sometimes called gleaning.
3 Add the following line to the /etc/hosts table on your workstation: printer_IP_address printer_IP_name You obtain the printer IP address from your network administrator. You choose the printer IP name yourself (if it was not assigned by the network administrator). It must follow the naming convention of your system, which generally means it must contain fewer than 32 characters and no special characters. Example 80.20.4.
6 To test the connection, once again type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed. Try the steps in this procedure again, making sure you type the printer’s Ethernet address exactly as it appears on the startup page.
Printer IP address assignment, option C: Using a RARP or BOOTP server If your network has a RARP or BOOTP server on the same subnet as the printer, you can use it to assign the IP address to the printer. Each time the printer is turned on, it will automatically broadcast a request to RARP and BOOTP servers, which will search a configuration file that maps the printer’s built-in Ethernet address to the IP address that you assign.
Step 4: Configuring Users’ Workstations If your network has subnets, you can set the subnet mask, as described in “Setting the Subnet Mask,” in the “Using the TCP/IP Configuration Utility” section later in this chapter. If your network is connected to other networks, you can set the default gateway address, as described in “Setting the Default Gateway Address,” in the “Using the TCP/IP Printer Configuration Utility” section later in this chapter. You can now set up users’ workstations.
8 Enter the printer’s IP name in the Print Server field. 9 Select BSD in the Print Server OS field. 10 Click Add. 11 Choose Modify Printer Set File from the Edit menu. 12 Set File Contents to PostScript. IMPORTANT Setting File Contents to anything else will result in errors when you try to print ASCII or PCL files. The PostScript setting will print all file types correctly. 13 Confirm that Accept Print Jobs and Enable Print Queue are set to Yes. 14 Click Apply.
You can verify that the daemon is running by using the ps command described in this step. Note: To start the lpd daemon automatically when the system boots, add the lpd command to the /etc/rc file. The following is an example /etc/rc file (syntax varies across operating systems): if [ -f /usr/lib/lpd ] ; then rm -f /dev/printer /var/spool/lpd.
m Replace path_to_this_queue’s_spool_directory with the pathname of the unique directory created for this queue. m Optionally replace path_to_this_queue’s_log_ file with the unique pathname of the file where error information from the lpd command will be logged.
7 To test the connection, type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed. Try the steps in this procedure again, making sure you type the printer’s Ethernet address exactly as it appears on the startup page.
5 Select the following options, in order, from the SAM menu: Peripheral devices Printers and Plotters Actions Add a Remote Printer (Do not select “Add a Network Printer.”) A form appears for you to define a remote printer. 6 Enter information into the remote printer form, as follows: m Printer name Type the local queue name users will use as the name for the printer.
10 Leave SAM. 11 Start the LP request scheduler by typing /usr/lib/lpsched 12 To test the connection, once again type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed.
4 Make sure the following entry is in the /etc/services file: printer 515/tcp spooler 5 Start inetd by typing the following command at the UNIX prompt: /etc/inetd -c 6 Repeat the steps in “Configuring HP-UX Version 8.07.” Configuring HP-UX version 9.x You must configure the LaserWriter 12/640 PS printer as a remote printer, not as a network printer. 1 Log in to the system console as root. The System Administration Manager (SAM) uses a screen-oriented interface that works best at the console.
6 Enter information into the remote printer form as follows: m Printer name Type the local queue name users will use as the name for the printer. m Remote system name Type the IP name assigned to the printer as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter.
12 To test the connection, type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed. Try the steps in this procedure again, making sure you type the printer’s Ethernet address exactly as it appears on the startup page.
5 Start inetd by typing the following command at the UNIX prompt: /etc/inetd -c 6 Repeat the steps in “Configuring HP-UX Version 9.x.” Configuring SCO UNIX To configure Santa Cruz Operation (SCO) version 1.2 or later of UNIX, follow these steps: 1 Log in to the SCO machine as root. 2 Assign an IP address and IP name to the printer, as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter.
11 Add the following entry to the /etc/printcap file. local_print_queue_name|[description_of_printer]:\ :lp=:mx#0:rm=printer_IP_name:\ :rp=raw_or_text:\ :sd=path_to_this_queue’s_spool_directory:\ :lf=path_to_this_queue’s_log_ file: Fill in the parameters in italics as follows: m Replace printer_queue_name with the name the user should use to reference the printer. Typically, names indicate the location of the printer and what sort of files it should be used for.
13 To test the connection, type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed. Try the steps in this procedure again, making sure you type the printer’s Ethernet address exactly as it appears on the startup page.
6 Enter information into the remote printer form, as follows: m Name of queue to add Type the local queue name users will use as the name for the printer. m Host name of remote server Type the printer IP name assigned to the printer as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. m Name of queue on remote printer Type text if you want to append a carriage return to the end of each line to be printed or raw if you don’t.
Configuring Silicon Graphics IRIX 1 Log in as root. 2 Assign an IP address and IP name to the printer, as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. 3 Make sure the printer’s IP name and IP address are entered in the /etc/hosts file. 4 In the Printer Manager, choose Add from the Printer menu. 5 Enter the queue name that you want to use in the Printer Name field. 6 Choose Network connection type.
Using the TCP/IP Printer Configuration Utility You can use telnet, a standard UNIX terminal emulation program, to log in to the printer’s configuration utility. The changes you make in the utility affect all printer users on your TCP/IP network—you don’t need to repeat this process for each workstation on the network.
Quitting the Configuration Utility 1 Go to the main menu of the TCP/IP Printer Configuration Utility. 2 Press Enter. 3 If you’re asked if you want to save changes, type Y and press Enter to save the changes, or just press Enter to discard the changes. Printing the configuration page The configuration page shows setup information for the printer itself and for all of the network interfaces. 1 Go to the main menu of the TCP/IP Printer Configuration Utility. 2 Type 1 and press Enter.
Viewing or changing the printer’s IP address You must initially set the the printer’s IP address using one of the methods described earlier in this chapter. Subsequently, you can use the TCP/IP Printer Configuration Utility to change the address or to store it permanently in the printer’s nonvolatile memory. 1 From the main menu of the TCP/IP Printer Configuration Utility menu, press 4 and Enter. A pair of numbered choices is displayed.
2 When requested to do so, type the IP address of the subnet mask in the following format, then press Enter: XXX.XXX.XXX.XXX, where each XXX is a number between 0 and 255. To indicate that you don’t want to specify a subnet mask, type 0.0.0.0 and press Enter. Setting the default gateway address If your local network is attached to other networks, you can specify the IP address of your local gateway. Whenever the printer needs to send messages to another network, it will use this gateway.
Resetting the printer’s TCP/IP interface If you’re having problems with your TCP/IP connection to the printer and can’t solve the problem by any other means, you may try resetting the printer’s TCP/IP interface. m From the main menu of the TCP/IP Printer Configuration Utility menu, press 9 and Enter. IMPORTANT If you reset the printer while a document is printing, it may not finish printing.
5 Installing Options The LaserWriter 12/640 PS has several user-installable printer options. You can add a duplex printing unit, a 500-sheet cassette and feeder, an envelope cassette (the envelope cassette fits into the 500-sheet feeder), and a face-up output tray. You can also increase the printer’s random-access memory (RAM). This chapter provides instructions for installing your paper-handling options and increasing RAM.
Many of the installation procedures describe working with the printer’s left and right sides and front and rear, as shown in the following illustration. Left side (has removable cover) Front side Rear side (ports) Right side Installing the duplex printing unit With the optional duplex printing unit, you can print on both sides of the paper (often called duplex printing or two-sided printing). You can only duplex print from the paper cassettes.
Follow these instructions for installing the LaserWriter 12/640 PS duplex printing unit. Before you install the duplex printing unit: m The printer must be turned off and the power cord unplugged. m The printer must be disconnected from your computer or network. The duplex printing unit adds approximately 2 inches to the height and 4 inches to the depth of the LaserWriter 12/640 PS.
3 Lift up the back end of the duplex printing unit and slide the metal brace onto the post. The brace is located on the left side of the duplex printing unit near the back. 1 Raise the door. 2 Attach this brace to the post. 4 Unpack the duplex printing unit key. 5 Remove the three covers located in the back of the printer. Remove the two top covers by inserting the key into the side of the covers and pushing gently on the key (the covers will snap off).
6 Place the bottom cover and the duplex printing unit key in a safe place in case you need them in the future. If you decide to remove the duplex printing unit, use the cover to prevent dust and other material from getting inside the printer. 7 Place the duplex printing unit where you want the LaserWriter 12/640 PS to be located. Orient the duplex printing unit so that its tray and the printer’s multipurpose tray and paper cassette will be on the same side when the printer is attached.
9 Insert the locking connectors into the slots located on the bottom of the paper guide and push the connectors until they snap into place. The locking connectors secure the paper guide to the printer.
10 Lift the LaserWriter 12/640 PS, position it directly over the duplex printing unit and gently lower the printer until it sits evenly on the duplex printing unit. Position the printer over these three posts. As you lower the printer, align the corners of the printer directly over those of the duplex printing unit.
11 Remove the cassette from the printer and the tray from the duplex printing unit. 12 Insert the four locking connectors into the slots located on the front and back of the printer and duplex printing unit. The locking connectors secure the printer to the duplex printing unit.
13 Insert the cassette into the printer and the tray into the duplex printing unit. 14 Gently close the duplex printing unit door until it latches into place against the printer. If the door does not close easily, check to make sure the brace is not locked in place. 15 Reconnect the power cable to the printer and reconnect the printer to the network, then turn on the printer. 16 Configure your printer to use the duplex printing unit.
Installing the 500-sheet cassette and feeder Follow these instructions for installing the 500-sheet cassette and feeder. For instructions on loading the feeder with paper, see “Filling the Optional 500-Sheet Cassette” in Chapter 10. Before you install the 500-sheet feeder: m The printer must be turned off and the power cord unplugged. m The printer must be disconnected from your computer or network. The cassette base adds approximately 5 inches to the height of the LaserWriter 12/640 PS.
3 Place the 500-sheet cassette and feeder where you want the LaserWriter 12/640 PS to be located. Orient the 500-sheet cassette and feeder so that its paper cassette and the printer’s multipurpose tray and paper cassette will be on the same side when the printer is attached. 4 Lift the LaserWriter 12/640 PS, position it directly over the 500-sheet cassette and feeder, and gently lower the printer until it sits evenly on the cassette base. Position the printer over these three posts.
5 Remove the cassettes from the printer and the 500-sheet cassette and feeder. 6 Insert the four locking connectors into the slots located on the front and back of the printer and base. The locking connectors secure the printer to the feeder.
7 Insert the cassettes into the printer and the 500-sheet cassette and feeder. 8 Turn on the printer. 9 Configure your printer software to use the 500-sheet cassette and feeder. Next you must configure the printer software to use the new paper option. For configuration instructions, see “Configuring Your Printer Software for New Options,” later in this chapter. For instructions on loading paper into the envelope cassette, see Chapter 10.
Installing the envelope cassette IMPORTANT The LaserWriter 12/640 PS envelope cassette fits into the 500-sheet feeder. For instructions on installing the optional 500-sheet cassette and feeder, see “Installing the 500-Sheet Cassette and Feeder,” earlier in this chapter. 1 Unpack the envelope cassette and remove all packing materials. 2 Remove the 500-sheet cassette and insert the envelope cassette. Envelope cassette 3 500-sheet feeder Configure your printer software to use the envelope feeder.
Installing the face-up output tray Follow these instructions to install the LaserWriter 12/640 PS face-up output tray. You can install the face-up tray onto the back of the printer or the duplex printing unit. 1 Unpack the face-up output tray and remove all packing materials. 2 Line up the tabs on the bottom edge of the face-up output tray with the holes in the back of the printer. 3 Gently push down on the face-up output tray to insert the tabs into their receiving slots.
5 Extend the tray. Installing the face-up output tray on the optional duplex printing unit 148 Chapter 5 1 Line up the tabs on the bottom edge of the face-up output tray with the holes in the back of the duplex printing unit. 2 Gently push down on the face-up output tray to insert the tabs into their receiving slots.
3 Slide out the tray until it locks into place. 4 Extend the tray.
Removing the face-up output tray 1 Slide in the tray. 2 Gently pull up on the face-up output tray (to remove the tabs from their receiving slots) and then out. Increasing the printer RAM You can increase the memory size of the LaserWriter 12/640 PS. You can install up to 64 megabytes (MB) of random-access memory (RAM) in the printer to provide faster performance on complex documents, documents containing many fonts, and duplex printing.
WARNING Refrain from handling the memory until you have put on a grounding wrist strap. Handling the memory without wearing a grounding strap may allow static electricity to be discharged into the memory and damage it. If your memory kit didn’t come with a grounding wrist strap, you can purchase one from a computer dealer. Installing RAM Your printer comes with 4 MB of RAM installed in Bank A/B. The table below lists RAM configurations you can use.
IMPORTANT Other possible configurations may produce diagnostic errors when the printer starts up or may produce unexpected results. If you want to You need this much printer memory Turn on PhotoGrade or use the duplex printing option 12 MB Turn on PhotoGrade and duplex print on all size paper (except legal) 20 MB Turn on PhotoGrade and duplex print on all size paper (including legal) 24 MB Removing the printer’s side cover WARNING Make sure the printer is turned off.
5 Remove the paper cassette. 6 Grasp the top and front parts of the side cover and pry gently to free the tabs from their receiving slots. Lift the edges of the side cover up and out, then pull the cover off. 7 Pull the side cover off. Putting on the grounding strap IMPORTANT Be sure to put on the grounding wrist strap before handling the SIMM or any internal printer parts. The strap grounds you to the printer, preventing any static discharge that might harm the SIMM or printer.
3 Attach the copper-foil end of the strap to the metal lip on the inside of the printer by pressing the adhesive backing against the metal.
Installing SIMMs The printer’s circuit board has two SIMM slots, marked BANK C/D (on the left) and BANK A/B (on the right), for installing additional memory. RAM is provided on SIMMs (Single Inline Memory Modules) that you insert into the slots. Bank C/D Bank A/B Depending on the amount of memory you’re installing, you may need to install one or two SIMMs, and perhaps remove a SIMM from a slot in order to insert one that has more memory.
1 Insert the SIMM into the connector and press the SIMM down at an angle until the retaining clips on each end of the connector snap and fasten the SIMM in place. Hold the SIMM vertically over the slot, aligning the connectors and notches with the circuit board’s connector. Notice that one edge of the SIMM has a distinctive notch that you can use to judge the orientation and alignment of the SIMM with the connector. This notch, on the bottom edge of the SIMM, should be down as you install the SIMM.
To remove a SIMM, carefully spread the retaining clips at both ends of the installed SIMM, then rotate the SIMM forward until it can be pulled free of the slot. 2 Repeat step 1 to install the second SIMM if necessary. You’ve now installed the expanded memory. You need only replace the side cover to complete the installation. 3 Remove and discard the grounding wrist strap.
Check the Phillips screw holes on the back of the printer. The holes should be unobstructed. (You shouldn’t replace the Phillips screws until the side cover is properly positioned.) If the hole is obstructed, remove the side cover and try again. It may take a few tries. 3 With the back cover properly positioned, replace the Phillips screws. Do not overtighten the screws. 4 Next, configure the printer software to use the additional memory.
Configuring your printer software for new options After installing more memory or paper options, the administrator or the user needs to update the printer software on each computer connected to the network. You can reconfigure the printer software using the Chooser on Mac OS computers or the Windows Setup dialog box on Windows computers. Configuring the printer from a Mac OS computer From the desktop printer icon 1 Select the desktop printer icon for the LaserWriter 12/640 PS printer.
3 Click Auto Setup. 4 Click OK. From the Chooser If no desktop printer icon exists for the LaserWriter 12/640 PS printer, you must configure your printer using the Chooser. 1 Choose the Chooser from the Apple menu. The Chooser dialog box appears. 2 Click the LaserWriter 8 icon. 3 Click a zone name to select the zone of the LaserWriter 12/640 PS, if your network has zones. If you network doesn’t have zones, skip to step 4. 4 Double-click the LaserWriter 12/640 PS printer name.
2 Choose Change Setup from the Printing menu. The LaserWriter Setup dialog box appears. 3 Click Auto Setup. 4 Select “Cassette (Optional)” from the Change pop-up menu. 5 Select “Installed and Preferred” from the To pop-up menu. 6 Click OK. Configuring the printer from a Windows 3.1 computer 1 From the Program Manager, double-click the Print Manager icon to display the Print Manager. 2 Select the LaserWriter12/640 PS printer from the list of Printers.
5 Set controls in this dialog box to set up the optional features that you have installed on your LaserWriter 12/640 PS. 6 Click OK to close the Features dialog box. 7 Click OK to close the Setup dialog box. Configuring the printer from a Windows 95 computer 162 Chapter 5 1 From the Task-Bar, click Start and then select Printers from Settings. 2 Click the printer icon for the printer on which you want to update the software. 3 Choose Properties from the File menu.
Guide for Users Chapter 6 Mac OS Users Chapter 7 Windows 3.1 and DOS Users Chapter 8 Windows 95 Users Chapter 9 UNIX Users Chapter 10 Loading Paper Chapter 11 Maintenance Part II contains information you need to use a printer that has already been set up. You can find setup instructions in Part I.
6 Mac OS Users The LaserWriter 12/640 PS comes with software and fonts for use with Mac OS-based computers. This chapter describes the system requirements and the procedures for installing the printer software and fonts. You’ll also find explanations for using the standard printing and page setup options of the LaserWriter 8 printer driver and the desktop printer software supplied with your printer. System requirements To use the printer software, your Mac OS computer must have system software version 7.
Before you install the printer software Before you install the printer software and fonts, you need to protect your original disks (by locking them and making copies of them—if your printer software was shipped on a CD-ROM disc, you can skip this step) and make sure you have the correct version of system software. Installing the printer software IMPORTANT Do not “drag install” the printer software. If you do, the files won’t be properly decompressed and won’t work.
9 Click Continue. After a moment, the Install dialog box appears. At the top of the dialog box is a pop-up menu set to allow you to perform an Easy Install. Easy Install installs all the software you need. It installs the LaserWriter 8 software, the Desktop PrintMonitor, and the Apple Printer Utility. Custom Install lets you specify what portions of the software you would like to install. IMPORTANT The Installer checks to make sure you have what you need to use the printer software.
Installing from the floppy disks To install the printer software on a Mac OS computer, follow these steps: 1 Quit any programs you are running. 2 Turn off any automatic virus-detection programs you have on your computer. If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on. 3 Make sure the disks are locked. 4 Insert LaserWriter Disk 1 for Mac OS into a disk drive. The disk’s icon appears on the desktop.
8 Click Continue. After a moment, the Install dialog box appears. At the top of the dialog box is a pop-up menu set to allow you to perform an Easy install. Easy Install installs all the software you need. It installs the LaserWriter 8 software, the Desktop PrintMonitor, the Apple Printer Utility, and the Control Strip module (if the Control Strip is installed). Custom Install lets you specify what portions of the software you would like to install.
Selecting and setting up the printer Before you use your printer for the first time, you must use the Chooser to select the LaserWriter 12/640 PS and set up the printer software. Once you select the printer in the Chooser, you won’t need to repeat this step unless you change printers or change the way your printer is connected. 1 Choose the Chooser from the Apple (K) menu. The Chooser window appears. 2 Click the LaserWriter 8 icon (in the left half of the Chooser).
4 Click the name of your LaserWriter 12/640 PS. You’ve now selected the LaserWriter 12/640 PS printer for printing. If this is the first time you’re using the printer, you must set up the printer software. When the printer software has been set up, a small printer icon appears beside the printer name. If your printer software has already been set up and an icon appears beside the printer name, skip to step 6. To set up the software, continue with step 5. 5 Set up the printer.
You can drag this icon to any position you want on your desktop or place it into a folder. The last desktop printer created becomes the default printer. Your documents will automatically be printed on the default printer. For more information about selecting between available printers, see “Switching Between Printers,” later in this chapter. If this is your only desktop printer, you can’t get rid of the icon by dragging it to the Trash. (The icon will reappear if you do.
4 To change any options (for example, to change 500-sheet cassette and feeder to “Installed and Preferred”), select the option from the Change pop-up menu and select its new value from the To pop-up menu. 5 When you’re done, click OK. Printing On a Mac OS computer, printing functions are controlled through the Page Setup and Print dialog boxes, which are accessed through the File menu.
2 Select the page setup options you want. To see a dialog box that lets you select enhancements to the printed image, choose PostScript Options from this pop-up menu. Use this pop-up menu to identify the printer you want to use. Use this pop-up menu to identify the paper size you are using. Click here to see a list of the currently selected dimensions. (To return to the picture, click again.) When the selections are set the way you want, click OK.
m Select Flip Horizontal to flip the page image horizontally. m Select Flip Vertical to flip the page image vertically. m Select Invert Image to print a black-and-white reversed image. m Select Substitute Fonts to substitute the fonts Helvetica, Times, and Courier for the Mac OS screen fonts Geneva, New York, and Monaco, respectively. The substitution occurs even if TrueType outline fonts are available for Geneva, New York, and Monaco.
1 Choose Print from the File menu. The Print dialog box appears. 2 To define a single paper source, click “All pages from.” Then choose a paper source from the pop-up menu. To use your settings as the default settings, click Save Settings. Select the options you want. To print the document on paper, select Printer. To save it as a PostScript or EPS file, choose File. To print a transparency or sheet of paper that you feed by hand, select Manual Feed as the paper source.
m To have the printer automatically select the paper tray that holds the size of paper chosen for the document, choose Auto Select as the paper source. m You can print to other printers by selecting their name from the Printer pop-up menu. Only printers that have desktop printer icons created with LaserWriter 8 are listed. 3 When the selections are what you want, choose another setting from the Settings pop-up menu or click Print. m To print a cover page, choose Cover Page from the Settings pop-up menu.
3 Select Cover Page from the pop-up menu. The cover page options dialog box appears. To print the document without a cover page, click None. For a cover page that appears at the front or at the end of the document, click Before Document or After Document. To use your settings as the default settings, click Save Settings. 4 To define a different paper source for the cover page, choose one from the pop-up menu.
3 Make the selection you want. m For the fastest printing, choose Black and White. (The image quality won’t be as good, especially if the original image is in color or grayscale.) m When printing grays, you will see the best results if you choose Color/Grayscale. m The ColorSync Color Matching and PostScript Color Matching options are used only when printing to a color printer. The LaserWriter 12/640 PS is not a color printer.
Having both FinePrint and PhotoGrade on can affect how images print. For documents that have many images and require high-quality reproduction, you may want to turn FinePrint off. To determine the effect of printing using FinePrint and PhotoGrade, you can print portions of a document with FinePrint and PhotoGrade turned on or off to see the differences in printed output.
Printing on both sides of the paper With the optional duplex printing unit, you can print on both sides of the paper (often called duplex printing or two-sided printing.) You can only duplex print from the paper cassettes.
3 Make the selections you want. Use the “Pages per Sheet” pop-up menu to choose 1, 2, 4, 6, 9, or 16 pages per sheet. (The printer reduces or enlarges pages to fit the layout.) This picture illustrates your choice of pages per sheet and direction, and it reflects changes as you make them. To duplex print, select Print on Both Sides and select the binding orientation. m Binding determines how pages are printed when you are printing on both sides of the paper.
4 Make the selections you want. You can save the file as ASCII or Binary. Binary files are typically smaller in size. 5 Font inclusion lets you print the font on any computer without relying on font substitution. When the selections are what you want, choose another setting from the Settings pop-up menu or click Print. Background printing and setting the print time With background printing turned on, you can use your computer for other work while you’re printing.
2 Choose Background Printing from the Settings pop-up menu. The Background Printing dialog box appears. 3 Make the selections you want. 4 When the selections are as you want, choose another setting from the Settings pop-up menu, or click Print. Selecting the output tray You can specify where the printed pages exit the printer. Use face-up output to reduce curl and wrinkles. This is useful for envelopes, transparencies, labels, and other heavy stock paper.
3 Choose an option. 4 When the selection is as you want, choose another setting from the Settings pop-up menu, or click Print. Reporting errors You can specify what happens when a PostScript error occurs or when the paper cassette runs out of paper. For PostScript errors, you can have the printer provide no reporting, provide a summary of the print error on your computer screen (when using foreground printing), or print a page reporting the error.
1 Choose Print from the File menu. The Print dialog box appears. 2 Choose Error Handling from the Settings pop-up menu. The Error Handling dialog box appears. 186 Chapter 6 3 Make the selections you want. 4 When the selections are as you want, choose another setting from the Settings pop-up menu, or click Print.
Printing with a desktop printer You can also print documents without leaving the Finder, using one of the two methods described here. These methods are particularly efficient when you have a number of documents from the same application that you want to print at once. m Drag the icons of the documents (from one application) to the desktop icon of the printer you want to use. or m Select the icons of the documents you want to print and choose the Print command from the File menu.
Switching between printers If you have more than one printer available, you can select which you want to use. The printer you select is called the default printer. All your documents will be printed on the default printer until you select a new one. A bold outline indicates that this is the default printer, the printer you will use until you indicate otherwise. A plain outline indicates that this is not the default printer.
Select the printer using its desktop printer icon If you already have a desktop printer icon for the printer you want to use, follow these steps to select the printer without immediately printing anything on it: 1 Click the icon of the desktop printer you want to use. A Printing menu appears on the menu bar at the top of the screen. 2 Choose the Set Default Printer command from the Printing menu. Until you choose another printer, the Print command will send your documents to this printer.
Working with desktop printer icons To create a desktop printer, select the printer using the Chooser. After you click Create, the icon will appear on your desktop. See “Select a New Printer Using the Chooser” under “Switching Between Printers,” the previous section in this chapter. You may also do the following with desktop printer icons: m Throw away the icon. Drag the icon to the Trash. You can’t throw away a desktop printer icon while the printer is printing a document.
Monitoring printing If you are using background printing, you can use the desktop printer features to monitor and control the documents that are waiting to print. 1 Double-click the desktop printer icon you’re interested in. A window opens listing the documents that are printing or waiting to print: Select a document that’s on hold and click the Resume Job button to resume printing. Select a document and click the Set Print Time button to specify when the document should be printed.
m To put a print request on hold, select it and click the Hold button. The print request will stay on hold until you select it again and click the Resume button. You can also put the document that’s currently printing on hold by dragging it to the list of documents waiting to print (lower part of the window). m To indicate that a print request is urgent, select it and click the Set Print Time button. In the dialog box that opens, click Urgent. This moves the print request to the top of your list.
m To get information about the printer, choose Get Printer Info from the Printing menu. Status, configuration, and font information is displayed. m To change the printer setup (for example, when you add or remove printer options, such as the duplex printing unit), choose Change Setup from the Printing menu. m To change the manual feed alerts, choose Show Manual Feed Alert from the Printing menu. A checkmark by this command means that manual feed alert message will appear.
Removing the desktop printing software The desktop printing software uses both the Desktop PrintMonitor and the PrintMonitor software. The Desktop PrintMonitor requires 200-400K bytes more free system memory in addition to the memory required by the PrintMonitor. If you don’t want to use the desktop printing software, you can remove it. To remove desktop printing software: 1 Restart your computer with the extensions off by holding down the Shift key and choosing Restart from the Special menu.
5 Click Setup. The Setup dialog box appears. 6 Select the option that you want. m Click Auto Setup to let the Chooser identify the type of printer and automatically set up the printer software. m Click Select PPD to choose a PostScript Printer Description file for the printer. m Click Printer Info to view printer information such as its name, available memory, and so on. m Click Configure to setup options that you’ve added to the printer. 7 Click OK.
196 Chapter 6
7 Windows 3.1 and DOS Users The LaserWriter 12/640 PS comes with software for IBM PC or compatible computers using Windows 3.1 and Windows 95. This chapter describes how to install and use the PostScript Printer Driver for Windows 3.1. This chapter also discusses printing from DOS. If you are using Windows 95, see Chapter 8. Note for Windows NT users: See “Installing the Printer Software for Windows NT,” later in this chapter, for installation instructions.
System requirements for Windows 3.1 To use the printer, your computer system must meet these requirements: m IBM PC or compatible, with an 80386 or higher CPU m hard disk drive m at least 4 megabytes (MB) of random-access memory (RAM) m Microsoft Windows 3.1 or 3.1x or Windows for Workgroups 3.11 or 3.1x m MS-DOS version 3.3 or higher (5.0 or higher recommended) m CD-ROM drive or a 3.5-inch floppy disk drive that reads 1.44 MB disks m NetWare requires an 80386 CPU with NetWare version 3.
Installing the printer software for Windows 3.1 To install the Windows printer software (if not already installed by your system administrator), follow these steps. These instructions assume that you have a mouse or similar pointing device. Installing from the CD-ROM disc 1 Start Windows. Before installing the software, make sure the Control Panel and Printers control panel are closed. 2 Insert the LaserWriter 12/640 PS Software Installation CD-ROM disc into the CD-ROM drive.
Print Driver Only installs the minimum software needed for printing only. It does not install the Apple LaserWriter Utility. Custom Installation lets you specify what portions of the software you would like to install. You can install one or more of the following: LaserWriter Printer Driver, Apple LaserWriter Utility, Apple Printer Utility, Apple Print Monitor, and PPDs onto Windows NT.
15 Choose how to proceed: For most users connected via the parallel cable, the default printer driver settings should suffice. If your computer is connected to the printer over a NetWare network, follow these steps: m From Windows, click Control Panel. m Click Printers. m Click Connect. The Connect dialog box opens. m Click Network. The NetWare Printer Connections dialog box opens. m Select the queue and the port the printer is assigned to. m Click Capture and click Close to close the dialog box.
Installing from the floppy disks 1 Find the Windows disks that contain the printer software and make sure they’re write-protected. Slide up the write-protection tab in one corner of the floppy disk so that you can see through the hole. 2 Start Windows. Before installing the software, make sure the Windows Control Panel and Printers control panel are closed. 3 Insert LaserWriter Disk 1 for Windows 3.1 into a floppy disk drive. 4 From the Windows Program Manager, choose Run from the File menu.
Custom Installation lets you specify what portions of the software you would like to install. Printer Driver Only installs only the PostScript printer driver and printer description files. De-Install lets you remove previously installed LaserWriter software. 9 Click Express Installation. A window appears that keeps you informed as file decompression proceeds. Next, the Installer asks you to press a button to restart Windows. 10 Click Restart Windows.
18 Choose how to proceed: For most users connected via the parallel cable, the default printer driver settings should suffice. If your computer is connected to the printer over a NetWare network, follow these steps: m From Windows, click Control Panel. m Click Printers. m Click Connect. The Connect dialog box opens. m Click Network. The NetWare Printer Connections dialog box opens. m Select the queue and the port the printer is assigned to. m Click Capture and click Close to close the dialog box.
Installing the printer software for Windows NT Use the setup program on WIN31/DISK1 on the CD, or use the Windows 3.1 floppy disks to install software for Windows NT. The steps to install the PostScript Printer Description (PPD) file for the LaserWriter 12/640 PS (or other Apple printer) on a Windows NT system are similar to those in the previous sections for Windows 3.1, except that you select Custom Install (step 9) and click “Windows NT Printer Software.
Printing from Windows applications After you have connected the printer to your computer and installed and set up the printer software, you’re ready to start printing. This section explains the basic steps required to print a document, though the details can vary from one program to another. To find out more about printing from your programs, read the documentation that came with them. If you have Windows NT, print using the TCP/IP protocol or using AppleTalk protocol.
Setting printer driver options You can change the PostScript Printer Driver default options. For example, you can change the preset paper orientation to Portrait or Landscape.
Opening the printer Setup dialog box from your application Most applications have a Print Setup command in their File menus. 1 Choose the Print Setup command from the File menu. This command usually displays the Print Setup dialog box. 2 If you are using more than one printer, select the printer you want to set up. 3 Click the Options (or Setup) button to display the Setup dialog box. Note: The names of the commands and buttons used to display the printer Setup dialog box vary from program to program.
The Paper tab dialog box is displayed first. m Output Format Selects either PostScript or Encapsulated PostScript. Use PostScript for normal printing. Use Encapsulated PostScript to create a file that can be placed in a document of a program that accepts encapsulated PostScript images. m Paper Source Selects which paper cassette or multipurpose tray to use as the paper source. m Paper Size Specifies the paper size. Select the size that matches the paper in the current paper source.
Additional printer options In addition to the Paper tab, other tabs display settings for: m PostScript m Fonts m Features m Job control m Watermark PostScript Click the PostScript tab to display the PostScript tab dialog box, which controls color printing, the communication protocol, and PostScript Level 2 features. m Use PostScript Level 2 features Tells the driver to use PostScript Level 2 features when printing documents. Use the Level 2 features to speed printing.
m Send Data in Binary Tells the driver to send data to the printer in a binary format. Sending data in binary format may improve the printer’s performance when printing images or documents containing many downloadable fonts. The LaserWriter 12/640 PS printer can receive data in either ASCII or binary format. m Send Full Color Data Tells the driver to print colors on a color printer. Usually it is best to select this option even when printing to a non-color printer. Colors print in finer shades of gray.
Fonts Click the Fonts tab to display the Fonts tab dialog box. Parameters in this dialog box control the way the driver prints TrueType fonts used in your documents. The driver can download available TrueType fonts as TrueType fonts (Type 42), substitute available PostScript fonts for TrueType fonts, or automatically create PostScript versions of TrueType fonts and download them to the printer when you print.
m Substitute PostScript Fonts for TrueType Fonts on This Printer When checked, tells the driver to substitute PostScript fonts available to the printer for TrueType fonts. The driver uses the TrueType Substitutions table to determine which PostScript font to use for each TrueType font installed on your system. Substituting PostScript fonts for TrueType fonts speeds printing (especially when the PostScript fonts are resident in the printer).
Features Click the Features tab to display the Features tab dialog box, which lets you configure the printer software to use optional printing features that you install on the LaserWriter 12/640 PS. Use this dialog box to set up any optional features you may purchase, such as additional memory or the 500-sheet cassette and feeder. m PhotoGrade Turns PhotoGrade on or off. To use PhotoGrade, your printer must be upgraded to have at least 12 MB of RAM.
m FinePrint Turns FinePrint on or off. FinePrint smoothes out lines and curves and enhances text and line graphics that would normally appear ragged. (However, to enhance the quality of images, you may want to turn FinePrint off.) m Tray Switch Turns tray switching on or off. Job Control Click the Job Control tab to display the Job Control tab dialog box, which controls such options as when the PostScript header and the PostScript error handler are sent to your printer.
m Error Handler Tells the driver to send a special PostScript error handler with every document you print. The error handler prints a page with a PostScript error message when a document fails to print correctly. You can use this option as an aid in troubleshooting print job problems. m Font Control This advanced feature tells the driver not to download fonts when printing documents. Use this option if you know that the fonts you use in your documents are always available to the printer.
Edit Watermark Choose the Edit button in the Watermark tab dialog box to display the Edit Watermark dialog box. m Text Displays the text of the selected watermark for editing. m Font Lists all TrueType and ATM fonts and the 13 base PostScript fonts that either reside in the printer or can be downloaded to the printer. m Size Lets you specify a font size between 7 and 600 points. m Style Lets you specify a font style: Regular, Bold, Italic, and Bold Italic, as available.
m Color Lets you specify red, green, and blue values for the color in which the watermark is printed. As an alternative, Choose Color brings up a Color dialog box that lets you view and select a color for the watermark. m Position/Automatically Center Watermark/Position Relative to Center Tells the driver how to position the watermark. Automatically Center Watermark centers the watermark on the page. Position Relative to Center lets you specify x and y coordinates for the watermark relative to the center.
By contrast, when you manually download a Type 1 font with the Font Downloader, the font remains in printer memory (RAM) until you switch off or restart the printer or when memory limitations are exceeded. Manually downloading frequently used fonts therefore reduces printing time because the fonts do not have to be sent to the printer each time they are used.
4 Click Setup. The Setup dialog box appears. Note: You can also open the Setup dialog box from within many Windows programs. Check your program documentation to see if you can change your printer setup from within your program. 5 Click Fonts. 6 Click Font Downloader. The Font Downloader dialog box appears. 7 Choose Memory from the Destination Memory list box. 8 Select the fonts you want to download from the Fonts Available list.
Printing to a PostScript file As an alternative to printing your document on the printer, you can save a PostScript language description of your document as a disk file. PostScript language descriptions of documents can be useful for m creating document archives m printing documents without using the program that created them (at a service bureau, for example) m diagnosing printing problems You may also want to print an encapsulated PostScript (EPS) file.
Using the driver to print to a PostScript file Using the driver to print to a PostScript file is a three-step process. First, change your printer setup, then use your program to create the file, and finally reset your printer setup for normal printing. Step 1: Changing your printer setup to print to a PostScript file 1 From the Program Manager, open the Control Panel and double-click the Printers icon. The Printers dialog box appears.
Step 2: Printing to a PostScript file 1 Start the program and open the document for which you want to create a PostScript file. 2 If necessary, select the Print Setup command from the File menu, change the settings as appropriate, and select OK. 3 Choose the Print command from the File menu. Your program’s Print dialog box appears. 4 Choose OK. A dialog box appears that asks you to name the file. 5 Enter a pathname and filename for the file.
7 If you changed any printer settings to print a PostScript file, choose Setup to display the Setup dialog box. Undo any changes you made and then choose OK. The Printers dialog box appears. 8 Select OK to close the Printers dialog box. 9 Choose Exit from the Settings menu to close the Control Panel. DOS notes If you are using DOS programs, refer to the manual that came with your program and follow the instructions for using a PostScript printer. Most DOS programs are PostScript compatible.
8 Windows 95 Users This chapter provides information on setting up and using the LaserWriter 12/640 PS with computers running Windows 95. It provides detailed procedures for installing the software, using the printer’s parallel port, and connecting the printer to a Novell NetWare network. If you are using Windows 3.1 or DOS, see Chapter 7.
Before you begin Set up the printer as described in Chapter 1, remembering to m unpack and prepare the printer m connect the printer to your NetWare network using Ethernet cables or through a direct parallel connection to a PC Setting up for parallel port printing Your LaserWriter 12/640 PS uses a standard parallel port and cable. By default, your printer’s parallel port is ready to receive data, and you should not need to make any changes to either your computer’s or the printer’s parallel port settings.
7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in the WordPad application. A Welcome dialog box is displayed that allows you to select Express Installation, Custom Installation, or Printer Driver Only. Express Installation installs all the software you need.
15 Select Disk 3 from the Directories list. 16 Select LaserWriter 12/640 PS from the PostScript Printer Descriptions Available list and click Next. 17 Select LPT1 if the LaserWriter 12/640 PS is connected to your local computer. 18 Click Next. The Add Printer dialog box appears. 19 Name your computer and select other options as necessary. 20 Click Next. The printer Properties dialog box appears. 21 Click OK to dismiss the Properties dialog box.
Note: If you don’t already have your NetWare queues set up, go to “Initial Novell NetWare Setup,” in Chapter 3, when you finish installing the software. For instructions on using the Apple LaserWriter Utility for Windows, see “Setting Additional Parameters With the Apple LaserWriter Utility for Windows” in Chapter 3. To configure your printer software with NetWare, see “Initial Novell NetWare Setup” in Chapter 3.
6 Click Next if you have no other open applications. If you have open applications, click Cancel to stop this installation. Close all other applications and start the installation process again. A message appears that lets you view the README.WRI file for latebreaking news. 7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in the WordPad application.
12 Enter a new directory for the printer drivers or use the default directory and click Next. A message appears that lets you specify how your printer is connected (local or network). 13 Select how your printer is connected (local or network) and click Next. The Install PostScript Printer from PPD dialog box appears. 14 Eject LaserWriter Disk 2 for Windows 95 and insert LaserWriter Disk 3 for Windows 95. The PostScript PPD files are located on LaserWriter Disk 3 for Windows 95.
24 Choose how to proceed: For most users connected via the parallel cable, the default printer driver settings should suffice. If your computer is connected to the printer over a NetWare network, follow these steps: m Double-click the Network Neighborhood icon. m In the dialog box that appears, double-click the computer where the printer you want to use is located. m Double-click the printer icon representing the printer you want to use. m Follow the instructions on the screen for setting up the printer.
Printing On a PC, printing functions are controlled through the Page Setup and Print dialog boxes, which are accessed through the File menu. Most Windows application programs use a version of the standard Page Setup and Print dialog boxes, although the exact options presented vary among programs. (See the manuals that came with your program for details about specific options.
Printing documents When you are printing from Windows, most application programs display a Print dialog box, in which you specify print options such as the number of copies you want printed, the layout, and which paper tray or cassette will be the paper source. Some application programs also add more choices to the Print dialog box. For information about such options, refer to the documentation that came with the program. 1 Choose Print from the File menu.
Opening the printer Properties dialog box from the Printer folder 1 Click the Start icon on the Task-Bar, select Settings and click Printers. 2 Select the printer you want to change and choose Properties from the File menu. Note: The Printers folder that appears is the same Printer folder that you see from the Control Panel. Opening the printer Properties dialog box from your application 1 Choose Page Setup from the File menu. 2 Click Printer.
Selecting printer options in the Properties dialog box You can change the most commonly used printer settings from the Properties dialog box. (The tabs in the dialog box also give you access to additional printer settings. For information about these settings, see “Additional Printer Options,” next.) The previous sections explain how to open the Properties dialog box. The Paper tab dialog box is displayed first. m Paper Size Specifies the paper size.
m Paper Source Selects which paper cassette or multipurpose tray to use as the paper source. m Copies Specifies the number of copies of each document page to print. m Unprintable Area Displays the Unprintable Area dialog box, used to set the document margins. m More Options Displays the More Options dialog box, used to specify duplex printing settings.
Setting duplex printing options Choose the More Options button in the Paper tab dialog box to display the More Paper Options dialog box, used to specify duplex print settings. If your LaserWriter has been upgraded to a minimum of 12 MB of memory, and you’ve installed the optional duplex printing unit, you can duplex print.
Additional printer options In addition to the Paper tab, other tabs display settings for: m Graphics m Device Options m PostScript m Watermarks m General m Details m Sharing Graphics Click the Graphics tab to display the Graphics tab dialog box, which controls resolution and special printing features. m Resolution Lets you specify the printer’s resolution. m Halftoning Lets you specify new frequency and angle values to use for halftone screens or use the printer’s default values.
m Special Lets you define special printing features. Select Print as Negative Image to print a black-and-white reversed image. Select Print as Mirror Image to flip the page image vertically. m Scaling Shrinks or enlarges the print image by a percentage you specify. You can scale the image from 10 percent to 400 percent.
When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in another paper cassette or the multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette and feeder, and it contains the same size paper, automatic tray switching includes it as a paper source.
m FinePrint Turns FinePrint on or off. FinePrint smoothes out lines and curves and enhances text and line graphics that would normally appear ragged. (However, to enhance the quality of images, you may want to turn FinePrint off.) m Tray Switch Turns tray switching on or off. The following options appear only when you open the Properties dialog box from the Printer folder: m Installable options Lists the available options and their current state.
m Output format Tells the driver to build PostScript document descriptions that print as fast as possible when Optimize for Speed is selected. Such document descriptions might not print successfully on printers with limited memory. Select “Optimize for Portability” to tell the driver to build PostScript document descriptions that print successfully on many different printers.
Advanced PostScript options Choose the Advanced button in the PostScript tab dialog box to display the Advanced PostScript Options dialog box. m PostScript language level Lets you specify which level of PostScript language to use. m Bitmap compression Lets you specify whether to compress graphics before sending your document to the printer. If you’re using PostScript language level, click No Bitmap Compression. m ASCII data Sends all data in Adobe Communication Protocol.
m Send CTRL+D after job Sends CTRL+D to the printer after a print job to notify the printer the current job is finished and to reset the printer. m Display alert for applications incompatible with driver features When checked, displays a message if an application might be incompatible with some driver features. Watermarks Click the Watermark tab to display the Watermark tab dialog box, which contains options for defining, editing, and deleting watermarks.
m Print watermark Tells the printer how the watermark should be printed. You can print on the first page only rather than on all pages (the default.) You can print the watermark in the foreground rather than in the background (the default). Choose this setting if you cannot see the watermark on the printed page. You can print only the outline of the watermark. Choose this setting if the watermark is covering graphic images in the document.
m Position/Automatically Center Watermark/Position Relative to Center Tells the driver how to position the watermark. Automatically Center Watermark centers the watermark on the page. Position Relative to Center lets you specify x and y coordinates for the watermark relative to the center. m Color Lets you specify red, green, and blue values for the color in which the watermark is printed. As an alternative, Choose Color brings up a Color dialog box that lets you view and select a color for the watermark.
m Threshold Lets you specify the size of the font at which the PostScript driver should switch from sending TrueType fonts as Type 1 to sending them as Type 3 (bitmap) fonts. m Favor system TrueType fonts When checked, tells the driver to use the system TrueType font instead of the printer font when the same font is found on both the printer and the computer. m Send PostScript Fonts As Lets you specify how to send PostScript fonts to the printer.
Details Click the Details tab to display the Details tab dialog box, which controls the printer port. The Details tab is available only when you open the printer Properties dialog box from the Printer folder. m Print to port Lets you specify the port your printer is attached or the path to the network printer you’re using. m Add Port Click to add a new port or to specify a new network path. m Delete Port Click to delete a port from the Print to port list box.
m Spool Settings Click to specify how the document is sent from the application to the printer. m Port Settings Click to change your port settings. Add Port The Add Port dialog box lets you add a new port or specify a network path. m Network When selected, tells the driver you want a network printer. Specify the path to the network printer in the text box. m Other Lets you select another type of port, such as a FAX port.
Sharing The Sharing tab dialog box controls network sharing of the printer. Even if you are not using NetWare, you can still share your printer with other users on the Microsoft Network. The Sharing tab is available only when you open the printer Properties dialog box from the Printer folder. If you don’t see the Sharing tab from the Printer folder, open the Network Control Panel. Select Microsoft Networks as your Primary Network logon. Then select File and Print sharing.
m Share Name Enter the name of the shared printer. This name appears in the Network Neighborhood window when users search for network printers. m Comment Enter any comments about this printer. Comments can be viewed by users searching for network printers. m Password Enter the optional password if you want to restrict network user access to this printer.
9 UNIX Users The details of setting up your UNIX workstation depend on which type of UNIX you’re running. In most cases, the setup requires superuser privileges and knowledge of network and printer files (for example, /etc/hosts and /etc/printcap) and should be done by your local network or printer administrator, as described in Chapter 4.
Printing from a UNIX workstation to the printer You don’t need any special software to use the printer. On most UNIX systems, you use either the lpr or lp command to print documents over a TCP/IP network to the printer. Your printer administrator will generally set up two print queues for the printer—one to print text files (which must have a carriage return appended to the end of each line) and the other to print all other files, including PostScript and PCL files.
10 Loading Paper This chapter describes how to load the LaserWriter 12/640 PS paper cassette and multipurpose tray with paper. It describes how to load standard paper, letterhead, three-hole punched paper, envelopes, labels, and transparencies for printing. You can purchase additional printing options for use with your LaserWriter 12/640 PS, including the LaserWriter 12/640 PS 500-Sheet Cassette and Feeder and the LaserWriter 12/640 PS Envelope Cassette.
Automatic or manual printing with the LaserWriter 12/640 PS You can automatically print using paper from the paper cassette or using paper stacked in the multipurpose tray. You can also manually feed paper, envelopes, three-hole punched paper, labels, postcards, transparencies, and labels into the printer using the multipurpose tray.
Letter-size paper 1 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pushing or pulling the guide. 2 Adjust the width guide to its maximum width by squeezing the colored lever (located on the right side of the cassette) against the brace and sliding the guide outward. 3 Push down gently on the paper tray until it rests against the bottom of the cassette and locks into place.
5 Adjust the width guide so that it fits snugly against the paper, but not so tightly that it might cause binding. To avoid paper jams, always set the length and width guides to the correct positions for your particular paper. Adjust the length and width guides to fit the size paper you’re using. Legal and other size paper 1 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pushing or pulling the guide.
Letterhead paper and three-hole punched paper Insert letterhead paper into the paper cassette face down, with the top of the letterhead at the front of the tray (the handle end). Align letterhead and three-hole punched paper as shown. Adjust the length and width guides to fit the size paper you’re using. Note: If you want to print on both sides of the letterhead paper, place the letterhead paper face up in the paper cassette, with the top of the page closest to the handle.
Opening the multipurpose tray To use the multipurpose tray you must first open it. 260 Chapter 10 1 Gently open the door. 2 Grasp the tab and slide out and extend the tray.
Placing paper and envelopes in the multipurpose tray You can use the multipurpose tray for all your printing jobs. You can keep a small stack of paper in the tray and let the LaserWriter 12/640 PS feed the paper automatically, or you can use the multipurpose tray for manual feed printing.
Place the paper in the tray so that the left side of the stack is aligned with the tray’s left side. Adjust the width guide so that it just touches the right edge of the stack. Don’t adjust the guide so tightly against the stack that it causes binding or rumpling of the paper. Adjust this guide to fit the width of your paper. For manual-feed printing, place a single sheet of paper, labels, or transparency film or a single envelope in the multipurpose tray.
Loading three-hole punched paper in the multipurpose tray You can load a stack of three-hole punched paper in the multipurpose tray for automatic printing. You can also print on three-hole punched paper manually by feeding one sheet at a time. This illustration shows how to load a stack of three-hole punched paper in the multipurpose tray. Align three-hole punched paper along the left edge of the tray.
Loading letterhead paper in the multipurpose tray You can load a stack of letterhead in the multipurpose tray for automatic printing. You can also print letterhead manually by feeding one sheet at a time. This illustration shows how to load a stack of letterhead in the multipurpose tray. Place letterhead paper face up in the tray, with the top of the page “in” (closest to the printer).
Loading envelopes in the multipurpose tray You can load a stack of 10 envelopes in the multipurpose tray for automatic printing. You can also print envelopes manually by feeding them one envelope at a time. This illustration shows how to load a stack of envelopes in the multipurpose tray. Stack the envelopes so that the tops are to the right and the flaps are down. Slide the width guide so that it rests against the envelopes. Adjust the width guide on the multipurpose tray to the size of the envelope.
WARNING Don’t use envelopes that have fasteners, snaps, or windows when printing with the LaserWriter 12/640 PS printer. Also don’t use envelopes that seal with peel-off strips or pressure-sensitive adhesives, that are curled or wrinkled, or that are likely to discolor or melt at temperatures of about 400° F (204° C). Printing on such materials can damage the printer. For best results when printing envelopes, be sure to position your address block properly in your word-processing document.
Printing an envelope 1 Open the multipurpose tray. 2 Adjust the width guide to fit the envelope. 3 Tuck the envelope flap inside the envelope. This helps prevent the flap from causing a paper jam. (Some envelopes come unglued when subjected to the heat inside the printer. High-quality envelopes are likely to hold up better during the printing process.) 4 Set your program to print lengthwise on the envelope.
6 When the printer’s Paper Out indicator light flashes, insert the first envelope and slide it forward until it stops. Insert the envelope face up (flap down) with the top edge to the right as it enters the printer. On a Mac OS computer, if Background Printing is turned on in the Chooser, a PrintMonitor message prompts you to insert an envelope. 7 If you are printing several envelopes, insert the next envelope when the Paper Out light flashes again.
Loading transparencies in the multipurpose tray You can load one sheet of overhead transparency at a time into the multipurpose tray for manual printing, or you can place a stack of about 40 transparencies in the tray for automatic feed. To avoid leaving fingerprints (and ensure the best image quality), handle transparencies by their edge. IMPORTANT When you print overhead transparencies, Apple recommends you use the multipurpose tray and use the face-up output tray for delivering printed transparencies.
Choosing paper The LaserWriter 12/640 PS prints on standard laser-quality paper (16- to 28pound stock). For the best results, Apple recommends 20-pound stock. The printer can accept stock of up to 32 pounds from the multipurpose tray. You can also expect excellent results on most colored and textured papers. The LaserWriter 12/640 PS produces high-quality transparencies for overhead projection. Medium-weight photocopier transparencies work best.
Filling the optional envelope cassette 1 Slide the envelope cassette out of the 500-sheet feeder. 2 Move the postcard guide to the back of the envelope cassette, if necessary. To remove the postcard guide from the envelope tray, pinch the indented area against the front of the guide. Roll the guide toward the front of the envelope cassette and lift up.
7 Adjust the width guide so that it fits snugly against the envelope, but not so tightly that it might cause binding. To avoid envelope jams, always set the length and width guides to the correct positions for your particular envelope. 8 Insert the envelope cassette into the 500-sheet feeder.
3 Push down gently on the envelope tray until it rests against the bottom of the cassette and locks into place. 4 Lift the back of the envelope cassette and move the length guide until it matches your postcard’s length. Make sure the tab fits into the marked slots. 5 Pinch the color tab (located on the right side of the envelope cassette) against the post and move the envelope width to its maximum setting. 6 Insert the postcards into the envelope tray.
Filling the optional 500-sheet cassette 1 Slide the cassette out of the 500-sheet cassette and feeder. 2 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pulling up on one corner of the guide and then the other. The cassette is marked with positions for paper of U.S. letter (8-1/2 x 11), A4, and U.S. legal sizes (8-1/2 x 14).
6 Adjust the width guide so that it fits snugly against the paper, but not so tightly that it might cause binding. To avoid paper jams, always set the length and width guides to the correct positions for your particular paper. 7 Insert the paper cassette into the 500-sheet feeder. Loading the 500-sheet cassette with letterhead and three-hole punched paper Insert letterhead paper into the 500-sheet cassette face down, with the top of the letterhead at the front of the tray (the handle end).
11 Maintenance The LaserWriter 12/640 PS is designed for trouble-free service. Maintenance involves little more than putting in a new toner cartridge every 6,000 pages or so and performing a few minor cleaning tasks. The recommended service interval is 120,000 pages to check and service wear on the rollers and fuser. This service can be arranged through an Apple-authorized dealer.
Safety first The fixing roller assembly in the LaserWriter 12/640 PS operates at very high temperatures—around 400° F (204° C). Allow the rollers to cool before performing maintenance and troubleshooting.
Precautions during maintenance To prevent damage to the printer while performing maintenance, observe the following precautions. m Don’t lubricate the printer. m Don’t attempt to disassemble the printer. m Don’t place anything on top of the printer. Regular maintenance The toner cartridge holds the toner powder that forms the printed images. Each cartridge should yield about 6,000 pages. If you print many graphic images, you may need to change cartridges more often.
1 Open the printer cover. Lift this latch to open the top cover.
2 Remove the used cartridge. Pull the cartridge up and out.
3 Slide the yellow plastic square back and forth to remove any toner residue. Slide the square back and forth. 282 Chapter 11 4 Take the new cartridge out of its packaging. 5 Distribute the toner powder by gently rocking the cartridge back and forth.
6 Firmly pull the tab directly away from the cartridge to remove the sealing tape. WARNING Be sure to pull the tab straight out of the cartridge. Don’t pull too quickly or at an angle—either might damage the toner seals within the cartridge.
7 Align the arrow on the left side of the toner cartridge with the arrow on the left side of the printer, then slide the cartridge downward into the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer.
8 Close the printer and resume printing.
Cleaning the exterior Unplug the power cord and then wipe the exterior of the printer with a clean, soft, damp cloth. Use a mild soap or detergent if necessary, but never use an ammonia-based cleaner. Be careful not to get any liquid in the power cord port. WARNING Never use ammonia-based cleaners on or around the LaserWriter 12/640 PS. They may react chemically with the toner and with the printer’s plastic case.
Troubleshooting Chapter 12 Fixing Paper and Image Problems Chapter 13 Fixing Other Problems Part III offers to solutions to problems you might encounter while using the LaserWriter 12/640 PS.
12 Fixing Paper and Image Problems This chapter provides solutions to problems you may encounter with paper jams or print quality while using your LaserWriter 12/640 PS. The first section discusses how to read the printer’s indicator lights to help you identify and solve problems, and how to clear paper jams. The rest of the chapter covers specific problems that can occur when you are printing a document.
Checking the indicator lights The lights on the front panel of the LaserWriter 12/640 PS indicate the printer’s operating status. Light On Off Flashing Ready/In Use Printer is ready to use. Printer cannot print because of an error, or the cover is open, or the printer is turned off. Printer is warming up, printing a startup page, or processing data for the next print job. Paper Out Paper cassette is empty. Paper supply is OK. Printer is ready for sheet of manual-feed paper.
Checking for and clearing paper jams Occasionally a piece of paper may get stuck inside the printer during the printing process. Follow these steps to find and clear a paper jam. IMPORTANT If you experience paper jams after you first set up the printer, check all areas of the printer to make sure that the packing materials have been removed. 1 Check the paper exit area on top of the printer to see whether the paper is jammed there. If so, gently pull the paper out.
2 Open the top cover of the printer and remove the toner cartridge. If the jam is around the pressure roller area, remove the paper as shown here: If you cannot remove the paper, pull the paper from within the printer, first pulling into the printer, then out toward you to free it. 3 Remove the paper cassette to see whether the jam is in the paper cassette area. If so, gently release or pull out the jammed paper. Check that all paper edges are under the bracket at the front of the cassette.
4 Check the multipurpose tray (if you are using it) to see whether paper has jammed there. If so, gently pull the paper out. 5 Once you have removed the jammed paper, reinsert the toner cartridge, close the top cover, and slide the paper cassette back into the printer. Note: You must open and close the top cover to reset the printer.
Checking the optional 500-sheet cassette and feeder m Remove the paper cassette to see whether the jam is in the paper cassette area. If so, gently release or pull out the jammed paper. Check that all paper edges are under the bracket at the front of the cassette. Papers edges over the bracket are also considered paper jams. If you have removed the jammed paper, open and close the top cover to reset the printer.
Checking the optional duplex printing unit 1 Remove the the duplex printing unit tray to see whether the jam is in the tray area. If so, gently pull out the jammed paper. Hint: It may be difficult to view paper jams in the duplex printing unit tray area because paper jams may occur toward the back of the tray area. Look for wrinkled or curled edges indicating a paper jam. 2 Open the duplex printing unit’s door to see whether the jam is around the paper guide for the duplex printing unit.
3 Check around the roller area. You may have to push the roller to see if a paper is behind the roller. 4 Once you have removed the jammed paper, slide the tray back into the duplex printing unit and close the door. 5 Open and close the top cover to reset the printer. Avoiding paper and envelope jams and wrinkling Depending on the quality of paper and envelopes that you use, some papers or envelopes may jam or wrinkle as they pass through the printer.
Problems with printed documents This section provides remedies for problems in the appearance of a printed document. The quality of grayscale art could be better. Turn on the PhotoGrade feature, as described in Chapter 6 for Mac OS users and Chapters 7 and 8 for Windows users. Also, try turning off the FinePrint feature. Note: You’ll need at least 12 MB memory to use PhotoGrade. Paper curls when you print on it.
Nothing is printed on the paper. If you get a blank document, try the following steps. m If the cartridge is new, be sure to remove the plastic tape. m Redistribute the toner powder by gently rocking the toner cartridge. If you still get a blank document, the cartridge has run out of toner and needs replacing. The image prints in black and white although the original document is in color or grayscale. If the printed image contains only black and white areas instead of grays, try the following step.
The page prints solid black. If your document prints black, turn your printer off and on again. If your document still prints black your printer needs servicing. Printer prints simplex even though duplex printing is specified.
Faded areas or white voids appear on the page. If portions of the page are faded or are missing, try the following steps: m Use different paper or transparency material. m Use paper that has been in a sealed wrapper; paper that has been out for a long time may have too much moisture in it. m Redistribute the toner in the cartridge (see “Replacing the Toner Cartridge” in Chapter 11). m Use the Apple Printer Utility or LaserWriter Utility for Windows to change the print density to a darker level.
13 Fixing Other Problems This chapter provides solutions to problems you may have printing with the LaserWriter 12/640 PS from Mac OS, Windows, DOS, and UNIX computers. Troubleshooting with the indicator lights To diagnose and fix problems by checking the indicator lights on the front of the printer, see Chapter 12. Mac OS computer troubleshooting If you are using the LaserWriter 12/640 PS from a Mac OS computer, use this section for troubleshooting tips.
No LaserWriter 8 icon appears in the Chooser. Make sure that the LaserWriter 8 driver is properly installed. The printer driver may be on your startup disk but may have been moved to the wrong location. If necessary, drag the driver into the Extensions folder inside the System Folder. Also make sure that you have only one System Folder on your startup disk. Refer to the information that came with your computer. The printer is not listed in the Chooser.
m The printer has the same name as other printers on the network. If that’s the case, the printer automatically appends a number to the end of its name when it’s turned on. The number may change each time you turn on the printer. The printer administrator can change the name using the Apple Printer Utility, as described in Chapter 2, or the Apple LaserWriter Utility for Windows, as described in Chapter 3.
Printer-specific options don’t appear in the Print dialog box. Make sure the hardware options are properly installed in the printer, as described in Chapter 5. If the desktop printer extension is turned on, select a desktop printer icon. Choose Change Setup from the Printing menu, then click Auto Setup in the dialog box that appears. If the desktop printer extension is turned off, open the Chooser and click the LaserWriter 8 icon.
A message on the screen says the printer can’t print. If you get such a message, try these steps: m Make sure that the printer is turned on. m Check the network cables. m Make sure your startup disk has the LaserWriter 8 driver in the Extensions folder, which is inside the System Folder. m Make sure the printer is selected in the Chooser. Be sure to select the printer’s name as well as the LaserWriter 8 icon and, if your network has zones, the correct AppleTalk network zone.
The desktop printer icon has an X drawn through it. The X indicates that the desktop printing software is turned off or the LaserWriter 8 extension is not in the Extensions folder. m You may have started the computer using a different startup disk or temporarily turned off all the software extensions. When you restart the computer as usual, the icons will return to normal. m You may have removed the desktop printing software that created the printer icons.
IBM PC or compatible troubleshooting If you are using the LaserWriter 12/640 PS from an IBM PC or compatible computer, use this section for troubleshooting tips. A message on the screen says the printer can’t print. If you get such a message, try the following steps. m Make sure that the printer is turned on. m Check the network or parallel cables. m Make sure that the PostScript printer driver has been installed as described in Chapter 3. Nothing is printed; no paper comes out of the printer.
For Windows 95 users, check the following additional item: m Open the Printer folder, select the printer, and click Properties. click the PostScript tab and click the Advanced button. Make sure that ASCII data and “Send CTRL+D after job” are selected. For Windows 3.1 users, check the following additional item: m Open the Printer Control panel, select the printer, and choose Setup. Select the PostScript tab in the Properties dialog box.
m Check that the NetWare file server and the printer are on the same segment of the network. If they are on different segments, you can configure the printer by specifying the IPX network number and the ethernet node address. See “Connecting to a Network Printer Manually” in Chapter 3. m Check the printer’s frame type, printed on the start up page. Make sure it matches your computer’s frame type or from your NetWare file server’s frame type.
UNIX troubleshooting If you are using the LaserWriter 12/640 PS from a UNIX workstation, use this section for troubleshooting tips. When I print a text file, the lines stairstep off the page. You need to use a print queue that adds a carriage return at the end of each line. To set up the print queue, the printer administrator follows the instructions in “Step 4: Configuring Users’ Workstations” in Chapter 4.
The banner page prints only the system name and the remote printer name. The lpd printing protocol does not provide the user name or filename in a way that can be included in the banner page. The printer administrator forgot the password for the TCP/IP Printer Configuration Utility. See the service information that came with your printer to learn how to get in touch with Apple. Sometimes printing the first page takes longer than I expect.
The BOOTP server is not responding. If you chose to use a BOOTP server to assign the printer’s IP address while setting up the printer, but the server is not responding, follow these steps in order: m Make sure that the server running BOOTP is on the same subnet as the printer or that BOOTP is properly configured to run on multiple subnets.
Appendixes Appendix A Administrator Tools Quick Reference Appendix B Setting Up the Printer as an ATPS Remote Printer Appendix C Using Fonts With the Printer Appendix D Technical Information IV part
Appendix A Administrator Tools Quick Reference The LaserWriter 12/640 PS comes with many different utilities that a printer administrator might use to set up and manage the printer. These utilities are explained throughout the manual. This appendix lists the functions of each of these utilities, grouped first by utility and then by function. What each utility does The following sections list all the administrator utilities that come with LaserWriter 12/640 PS and their functions.
m restart the printer m name the printer m show the product version numbers m show how many pages the printer has printed m turn the startup page on or off m set the print density m turn FinePrint on or off (The default can be overridden by the user.) m turn PhotoGrade on or off (The default can be overridden by the user.
You can use the utility to perform the following functions: m download PostScript files m print the configuration page m restart the printer m name the printer m print the product version numbers m print how many pages the printer has printed m turn the startup page on or off m set the print density m turn the FinePrint default on or off (The users can override the default.) m turn the PhotoGrade default on or off (The users can override the default.
TCP/IP Printer Configuration Utility for UNIX To configure the printer in a UNIX environment, run the printer’s TCP/IP Printer Configuration Utility by using the telnet program. The Configuration Utility, which is described in Chapter 4, can perform these functions: m identify and permanently assign the printer’s IP address (As explained in Chapter 4, you must use some other method to assign the initial IP address.
Which functions are in which utilities The remaining sections of this appendix list various administrative functions and where you can find them.
Managing fonts m APU and LWU-W: display and print font samples m LWU-W: specify the font symbol set Users can also use the PostScript printer driver for Windows computers to download fonts to the hard disk.
Troubleshooting m APU and LWU-W: restart the printer m TCP/IP: reset the printer's TCP/IP interface Managing page-description languages m APU and LWU-W: download PostScript files m APU and LWU-W: set the page-description interpreters to accept PostScript or PCL, or to switch between them automatically Configuring the communication ports m APU and LWU-W: turn on or off the Ethernet port’s ability to interpret NetWare messages m APU and LWU-W: turn on or off the Ethernet port’s ability to interpret TCP/IP m
Appendix B Setting Up the Printer as an ATPS Remote Printer Setting up your LaserWriter 12/640 PS printer as a remote ATPS (AppleTalk Print Spooler) printer on a NetWare network requires minimal configuration; most of the network printing capability is built into every Mac OS computer. With the proper software and physical connections, a Mac OS computer on a NetWare network can print to a NetWare-managed printing queue that can be selected from the Mac OS Chooser.
Configuring ATPS for the first time on a NetWare 4 server If you are setting up the printer for access by Mac OS computers on a NetWare 4 network and this is the first time you are configuring ATPS, follow these instructions. You can configure ATPS from the server console, or by running RCONSOLE (remote console) from a client computer. 1 At the console prompt, type load install The Install utility starts and a list of Installation Options appears.
12 If necessary, edit the Spooler’s AppleTalk Name field and press Esc to complete the setup. Note: You can also edit information about the print server or spooler. See the documentation provided with NetWare for more information. 13 Press Esc to exit the utility. A prompt appears, asking if you want to create a new file. 14 Select Edit SYS:\SYSTEM\AUTOEXEC.BAT from the list of options and press Enter. A window appears, displaying the field's contents.
2 Select Product Options from the list and press Enter. A list of product options appears. If the Mac OS NLM is installed and operating properly, a NW-MAC option will be available. 3 Select the NW-MAC option and press Enter. A list of configuration files appears. 4 From the list, select the file SYS:\SYSTEM\ATPS.CFG and press Enter. A prompt appears, asking if you want to create a new file. 5 Type y and press Enter.
9 Select the SYS:\SYSTEM\AUTOEXEC.NCF file and press Enter. A window appears, displaying the file’s contents. 10 Insert the following line after the load afp statement: load atps This command instructs the NetWare server to automatically load the ATPS service at startup time. 11 Press Esc to exit the editor, then type y and press Enter to confirm the changes. 12 Press Esc three times to exit the Install utility. 13 At the system console prompt, type load atps and press Enter.
5 Type y and press Enter. An empty window appears, providing an area for entering configuration information. 6 Enter a line of configuration information for each LaserWriter 12/640 PS printer. (Enclose the printer name and zone name in quotation marks.) Example “Sales Printer:Ethernet Zone” This example identifies the printer “Sales Printer” located in the zone “Ethernet Zone.
Appendix C Using Fonts With the Printer A font is a collection of letters, numbers, and symbols in a distinctive typographic design. Your Mac OS computer and LaserWriter 12/640 PS printer come with a variety of fonts that look great both on your monitor and on paper. Fonts come in such a variety of formats that problems can sometimes arise. This appendix provides the information you need to avoid such problems and to solve them if they come up.
Bitmapped fonts Bitmapped fonts consist of “pictures” of a typeface at specific sizes. For example, you might have bitmapped fonts at 10-, 12-, and 18-point sizes installed in your Mac OS computer. For best results you need a separate font file for each size of character you want to use. The icon of a bitmapped font (also called a fixed-size font or screen font) has the single letter A on it. The font’s point size appears at the end of its name.
PostScript fonts PostScript is a page-description language that defines the characters, symbols, and images that appear on each page of a document. A PostScript font comes as a pair of fonts: an outline font for the printer and a corresponding bitmapped font for displaying type on your screen. No bitmapped font, no menu entry: If your system doesn’t have the bitmapped font, the PostScript font name won’t appear in your font menu.
TrueType fonts A TrueType font is scalable, describing a typeface without rigidly specifying a size. So it looks good whatever size you choose. TrueType fonts provide sharp text at any size on screen or on paper. You can mix and match TrueType fonts from various font vendors. TrueType fonts store individual text characters as mathematical descriptions of lines and curves, rather than as groups of pixels (a bitmap).
How does a font look? To see a TrueType or bitmapped font on your screen, double-click the font’s icon to open it. A sample of that font appears (in three sizes for TrueType fonts and in the size you opened for bitmapped fonts). You can also use the Key Caps desk accessory to examine fonts. See the documentation that came with your computer for instructions. QuickDraw GX imaging technology A QuickDraw GX font is a TrueType or PostScript font with an additional set of sophisticated features.
How TrueType fonts work with other kinds of fonts Although TrueType fonts offer distinct advantages, your LaserWriter 12/640 PS printer can also use other kinds of fonts. TrueType and bitmapped fonts Mac OS computers running System 7 come with both bitmapped (screen) fonts and TrueType fonts installed. This maintains consistency with documents created on Mac OS computers that don’t have TrueType fonts.
For example, if a document uses 12-point Times, available in that size as a bitmapped font and as a TrueType font, the system uses the bitmapped font. If a document uses 4-point Times, the system scales the TrueType font to that size, because a bitmapped version isn’t available. Using only TrueType fonts produces a closer match between the appearance of type on the screen and on paper.
TrueType and PostScript fonts PostScript fonts were designed as fonts for PostScript printers. However, if you have Adobe Type Manager software installed, your computer can both display and print PostScript fonts. Use different names: To avoid confusing the printer software, be sure that you don’t install both TrueType and PostScript versions of the same font. For example, do not have a PostScript font file called Times and a TrueType font file called Times installed in your system at the same time.
Where fonts are stored All fonts for your LaserWriter 12/640 PS printer reside in special places within the System Folder. To install fonts in System 7, you drag them to the System Folder. The Mac OS will automatically put them where they belong. For versions 7.1 and 7.5 of the Mac OS, all the fonts are installed in the Fonts folder within the System Folder.
Suitcases A font suitcase is a special folder for collections of fonts. Suitcases provide a convenient way to organize fonts in the same font family. For example, it’s a good idea to use a single suitcase (called Courier) for all fonts in the Courier font family—all Courier roman fonts as well as fonts with names like Courier Bold and Courier Oblique. Note: PostScript fonts won’t go into suitcases; you can, however, organize TrueType fonts in suitcases.
Combining suitcases: To merge all the fonts from one suitcase with another, drag one suitcase on top of the other. All the fonts from the dragged suitcase will go into the other, and the dragged suitcase will disappear. Note: To avoid confusion, rename a font suitcase whenever you put more fonts into it. For example, if you decide to merge Helvetica, Helvetica Black, and Helvetica Compressed, name the suitcase something like “Helvetica Regular/Black/Condensed.
Styled fonts Most fonts that come with your LaserWriter 12/640 PS printer have defined styles. For example, if you open the Bookman font (contained in a suitcase in the Fonts folder, which is inside your System Folder), you see files for bold and italic versions of the font. But fonts such as Chicago, Geneva, Monaco, and New York do not come with defined styles. If you open the Chicago font suitcase, you see only one file.
Common questions about fonts Here are some questions that often come up about fonts. What kind of fonts should I buy? Bitmapped fonts are best for screen display but don’t look as good when you print them. PostScript fonts look great on paper if you have a PostScript printer or Adobe Type Manager. TrueType fonts are the best all-purpose fonts to use for your monitor and non-PostScript printers. Why don’t all of my fonts appear in the Fonts menu? You may not have all of your fonts placed correctly.
What does the term Apple classic fonts mean? The Apple classic fonts are the original ten bitmapped fonts that came with the first Macintosh in 1984. These fonts, which all have city names, include Athens, Cairo (a picture font), Chicago, Geneva, London, Los Angeles, Monaco, New York, San Francisco, and Venice. Several of the fonts (Athens, Cairo, London, and San Francisco) came in only one size—18 points. Chicago, Geneva, Monaco, and New York are currently available in TrueType versions.
What is font substitution? Font Substitution is an option in the Page Setup dialog box for certain PostScript printers. When font substitution is turned on, these printers will use their built-in equivalents for three bitmapped fonts (Times for New York, Helvetica for Geneva, and Courier for Monaco). What’s a downloadable font? A downloadable font is a TrueType or PostScript font sent to some kinds of printers, such as most PostScript Laser printers, by your system software.
Appendix D Technical Information Specifications Marking engine m Fuji Xerox P893 laser-xerographic Laser m Type: Semiconductor laser GaAlAs m Wavelength: 780 nm m Output power: 5 mW Controller m AMD Am29040 30-MHz RISC microprocessor m 4 MB of ROM (including 35 Type 1 fonts) m 4 MB of RAM (expandable to 64 MB) m 80C186 I/O processor m 2 KB parameter EEPROM m LocalTalk port m Parallel port 345
m AAUI Ethernet port with three protocols: EtherTalk Novell NetWare IPX (PSERVER or RPRINTER) TCP/IP (BSD lpd) m External Ethernet transceivers available for: Thin Coax (10BASE-2) Twisted Pair (10BASE-T) Thick Coax (10BASE-5) m Two-position communication switch m All ports/protocols simultaneously active m 600 dpi resolution m 600 dpi FinePrint (edge enhancement for text and line art) m Enhanced 600 dpi grayscale imaging: Standard 85 lines/inch dithered halftone, 101 gray levels 106 lines/inch dithered half
Printer fonts Sixty-four fonts are provided with the LaserWriter 12/640 PS, including such fonts as ITC Avant Garde®, ITC Bookman®, Chicago, Courier, Delphian, Garamond Condensed, Geneva, Helvetica®, Helvetica Black, Helvetica Compressed, Helvetica Narrow, Lubalin Graph, Lucida Bright, Machine, Monaco, Nadianne, New Century Schoolbook, New York, Old English Text, Onyx, Oxford, Palatino®, Swing, Symbol, Times®, ITC Zapf Chancery®, ITC Zapf Dingbats®, and Zeal.
Speed m Simplex—12 pages per minute maximum using A4-size paper. Actual speed depends on the images printed. m Duplex—8 pages per minute maximum using U.S. letter-size paper. Actual speed depends on the images printed. Printer reliability (MTBF) m Average number of prints between failure is 180,000 pages. Toner cartridge life expectancy m Life expectancy is 6,000 pages when printing text documents with average page coverage (5% black).
Paper Type Size U.S. Letter 8-1/2" x 11" (215.9 mm x 279.4 mm) U.S. Letter Small 8-1/2" x 11" (215.9 mm x 279.4 mm) U.S. Legal 8-1/2" x 14" (215.9 mm x 355.6 mm) U.S. Legal Small 8-1/2" x 14" (215.9 mm x 355.6 mm) A4 8.27" x 11.69" (210 mm x 297 mm) A4 Small 8.27" x 11.69" (210 mm x 297 mm) A5 5.84" x 8.26" (148 mm x 210 mm) Executive 7-1/4" x 10-1/2" (184.2 mm x 266.7 mm) B5 7.17" x 10.
Printer with optional 500-sheet cassette and feeder m Height 14.0 in. (35.6 cm) m Width 15.9 in. (40.5 cm) m Depth 16.7 in. (42.4 cm) Printer with optional duplex printing unit and 500-sheet cassette feeder m Height 16.2 in. (41.1cm) m Width 15.9 in. (40.5 cm) m Depth 20.4 in. (52.0 cm) Space requirements About 7 in. or 18 cm Exhaust vent About 6 in. or 15 cm About 1 in. or 2.5 cm About 17 in. or 43 cm Weight m Approximately 30 lb.
Storage (toner cartridge) m Temperature 32° to 95° F (0° to 35° C) m Humidity 15 to 85 percent RH non-condensing Storage (printer) m Temperature 32° to 122° F (0° to 40° C) m Humidity 35 to 85 percent RH non-condensing Voltage requirements U.S. m 103.5 to 126.5 VAC, 58 to 62 Hz or Europe/Australia m 198 to 264 VAC, 48 to 52 Hz IMPORTANT: The LaserWriter 12/640 PS printer does not contain a universal power supply.
About PostScript Printer Description (PPD) files Installing the Mac OS printer software also installs PPD files to support the following Apple LaserWriter printers: m LaserWriter m LaserWriter Plus m Personal LaserWriter NT m Personal LaserWriter NTR m Personal LaserWriter 320 m LaserWriter II NT m LaserWriter II NTX m LaserWriter II NTXJ m LaserWriter IIf m LaserWriter IIg m LaserWriter Select 360 m LaserWriter Select 360f m LaserWriter Select 610 m LaserWriter Pro 400 m LaserWriter Pro 405 m LaserWriter P
You can optionally install the Windows PPD files for these Apple LaserWriter printers: m LaserWriter Select 360 m LaserWriter Pro 600 m LaserWriter Pro 630 m LaserWriter Color 12/600 PS m LaserWriter 16/600 PS m LaserWriter 12/640 PS RAM upgrade specifications To increase the printer’s RAM, purchase SIMMs with the following specifications: SIMM dimensions m Length: 107.95 mm +/- 0.20 mm (4.25 in. +/- .008) m Height: 25.53 mm (1.005 in.
Ozone emission Ozone gas is emitted by almost all laser printers and photocopiers. The LaserWriter 12/640 PS printer technology allows it to emit practically no ozone gas (less than .01 parts of ozone per million parts of air). The current OSHA permissible exposure limit for ozone is 0.1 parts of ozone per million parts of air (ppm). The ozone emissions from the LaserWriter 12/640 PS printer comply with Underwriters Laboratory (UL) safety limits.
Communication settings The following table shows the default communication settings. For information about using the communication switch to adjust communication settings, see “Adjusting Communication Settings” in Chapter 1. To change or view the current communication settings, use the Apple Printer Utility on Mac OS computers (see Chapter 2) or the Apple LaserWriter Utility for Windows on IBM PC or compatible computers (see Chapter 3).
Accessories In the U.S.A., to locate your local Apple-authorized reseller, call 1-800-538-9696. In the U.S.A., you can order LaserWriter 12/640 PS supplies direct from Apple by calling 1-800-600-7805.
Index A accessories configuring printer software for 159–162 installing 133–162 part numbers for 356 Add Port dialog box (Windows 95) 250 administrators. See printer administrators Adobe Type Manager software 336, 341 Advanced PostScript dialog box (Windows 95) 243–244 AIX version 3.
turning the startup page on or off with 96 viewing or changing communication settings with 99–101 Apple LaserWriter Utility icon (Windows 3.1) 95 Apple menu (Mac OS), Chooser does not appear in 301 Apple Printer Utility for Mac OS 37–58.
modifying an existing ATPS configuration on a NetWare 3.
communication settings adjusting 27–28 customizing 27–28 restoring default settings Mac OS 56 Windows 100 table of 355 viewing and changing Mac OS 54–56 Windows 99–101 communication switch 16, 27 effect of changes to network settings 51 Normal (in) position of 51, 99–100, 355 Reset (out) position of 51, 355 computers. See DOS computers; IBM PC or compatible computers; Mac OS computers; UNIX workstations; Windows computers; Windows 3.
D darkening text or images (Mac OS) 46 dark print 298 De-Install feature (Windows) 200 default communication settings, table of 355 default printer (Mac OS) 172 default printing properties, changing (Windows 95) 234–235 default print settings, saving (Mac OS) 176 density of print, setting (Mac OS) 46 desktop printer icon (Mac OS) appears as a folder 305 appears with an X drawn through it 306 configuring the printer from 159–160 creating 171–172 determining printer status by looking at 190 getting rid of 172
environmental specifications 350–351 EPS file, saving document as (Mac OS) 182 errors, reporting (Mac OS) 185–186 Ethernet address factory-assigned 109 printing (Windows) 102 Ethernet AUI adapter 20 part number for 356 Ethernet cable 6, 20 Ethernet frame type used by NetWare 78, 86 Ethernet hub 21 Ethernet network, connecting to 20–22 Ethernet physical configurations, changing 94 Ethernet port 16, 20, 355 Ethernet thin coaxial transceiver 20 part number for 356 Ethernet transceiver 6, 20, 346 Ethernet twist
common questions about 341–343 downloadable, unlimited amount of (Mac OS) 175 downloading Mac OS 43 Windows 3.
I IBM AIX version 3.x, configuring (TCP/IP setup) 125–126 IBM PC or compatible computers, troubleshooting 307–308. See also DOS computers; Windows computers; Windows NT: Windows 3.
J, K jagged edges (“jaggies”) 330 jammed paper. See paper jams Job Control tab dialog box (Windows 3.1) 215–216 job handling, setting up (Mac OS) 51–54 Job Timeout option Windows 3.1 PostScript tab dialog box 211 Windows 95 PostScript tab dialog box 243 L labels, loading into multipurpose tray 268 Landscape orientation (Windows 3.
guide for printer administrators 29–61 guide for users 165–195 installing printer software for 166–169 from CD-ROM disc 166–167 from floppy disks 168–169 from server 60 onto server 59 printing from 173–195 background printing 183–184, 191 canceling print request 191 changing manual feed alerts 193 changing printer setup 193 duplex printing 181–182 errors, reporting 185–186 getting information about the printer 192 indicating urgency of print request 192 monitoring printing 191–193 moving print request from
memory configuration (Windows 3.
output tray, selecting. See also face-up output tray Mac OS 184 Windows 3.1 214 Windows 95 238 ozone emission 354 P packing materials, removing and saving 7 page attributes, selecting (Mac OS) 174 page count, printing (Windows) 104 page orientation Mac OS 174 Windows 3.1 207, 209 Windows 95 236 Page Setup command Mac OS File menu 173 Windows 3.
paper jams avoiding 13, 296 checking for and clearing 291–296 diagnosing 290 in duplex printing unit 295 in 500-sheet cassette and feeder 294 in printer 291–293 Paper Out light 26, 290 Paper tab dialog box Windows 3.
PostScript errors Mac OS 185 UNIX 310 PostScript files printing as text (Mac OS) 188 printing to (Windows 3.1) 221–224 saving a document as (Mac OS) 176, 182 sending to the printer Mac OS 57 Windows 102 PostScript fonts, working with Mac OS 331, 336, 341 Windows 3.1 212–213 Windows 95 247–248 PostScript headers Windows 3.1 215 Windows 95 243 PostScript language level, specifying (Windows 95) 244 PostScript Level 2 features, using (Windows 3.
printer setup, changing (Mac OS) 172–173, 193–195 printer Setup dialog box (Windows 3.1). See Setup dialog box printer software Mac OS configuring for new options 159–161 installing from CD-ROM disc 199–201 installing from floppy disks 202–204 installing from the server 60 installing onto a server 59 setting up 35, 171 system requirements for 30 Windows, installing onto server 70 Windows NT, installing 205 Windows 3.
print resolution 1 print server (NetWare) assigning password for 92 associating a print server with 90–91 associating print queue with 84–85 setting up the printer as 82–92 specifying 87–89 print settings, changing (Mac OS) 37, 40 print speed 1 print test (Mac OS) 36 print time, setting (Mac OS) 183–184 problems.
restarting the printer Mac OS 57–58 Windows 105 roller assembly, fixing 278 ROM fonts in 44, 347 specifications for 345 RPRINTER mode (NetWare), setting up for 87–91 associating a print server with the print queue 90–91 creating a print queue 89 specifying a print server 87–89 S safety instructions cleaning printer 286 electrical hazards 4 fixing roller assembly 278 general instructions 3–4 laser beam xvii maintenance 278–279 ozone emission 354 sample page.
opening from an application 208 opening from the Control Panel 207 opening from the Print Manager 208 Paper tab in 209 PostScript tab in 210–211 selecting options in 208–218 Watermark tab in 216–218 Sharing tab dialog on (Windows 95) 251–252 sharing the printer on a network (Windows 95) 251–252 sheet feeder. See 500-sheet cassette and feeder option shrinking or enlarging printed image Windows 3.
TCP/IP configuring Mac OS 53–54 Windows 101–102 connecting to an Ethernet network running 20 initial setup for 108–112 TCP/IP interface resetting 132 setting or turning off Mac OS 56 Windows 100 TCP/IP Printer Configuration Utility for UNIX 128–132 password for 128, 131 printing the configuration page with 129 purpose of 128 quick reference for administrators 318 quitting 129 resetting the printer’s TCP/IP interface with 132 restoring settings to their factory defaults with 132 setting the default gateway a
troubleshooting IBM PC or compatible computers 307–308 message on screen says the printer can’t print 307 nothing is printed; no paper comes out of the printer 307–308 printing first page takes longer than expected 308 printing is garbled or displays unwanted characters 308 jagged edges (“jaggies”) 330 Mac OS computers Chooser does not appear in the Apple menu 301 desktop printer icon has an X drawn through it 306 desktop printer icon reappears after you drag it to the Trash 305 desktop printer icons appear
banner page prints only system name and remote printer name 311 BOOTP server does not respond 312 can’t ping the printer by IP name or IP address 312 document generates a PostScript listing 310 job that follows banner page comes out as a PostScript listing 310 lines stairstep off page 310 PostScript errors 310 printer administrator forgot password for TCP/IP Printer Configuration Utility 311 printing first page takes longer than expected 311 RARP server is not responding 311 TrueType fonts Mac OS and 329, 3
W, X, Y Wait Timeout option Windows 3.1 PostScript tab dialog box 211 Windows 95 Properties dialog box 243 watermarks color of (Windows 95) 247 editing Windows 3.1 217–218 Windows 95 246 positioning (Windows 95) 247 printing Windows 3.1 209, 216–218 Windows 95 246 Watermark tab dialog box Windows 3.1 216–218 Windows 95 245 wavy or distorted print 299 weight of the printer 5, 350 white voids on printed page 300 Windows. See Apple LaserWriter Utility for Windows; Windows computers; Windows NT; Windows 3.
