Setting Up the LaserWriter 12/640 PS This chapter explains how to unpack and set up the LaserWriter 12/640 PS. Main features of the LaserWriter 12/640 PS m Print quality The printer has a resolution of 600 dots per inch. Its FinePrint feature smoothes text, and its PhotoGrade feature (available with additional printer memory) improves graphic images. m Speed The printer prints up to 12 pages per minute.
m Flexible paper handling In the standard configuration, you can print up to 330 sheets (250 in the standard paper cassette plus 80 in the multipurpose tray) without changing paper. You can easily add a 500-sheet cassette and feeder or a 50-envelope cassette. The printer also supports duplex printing (printing on both sides of the paper) when the optional duplex printing unit is attached. Choosing a place for the printer Choose a flat, stable area with adequate room around the printer.
Important safety instructions Before you plug in your LaserWriter 12/640 PS, read these important safety instructions. WARNING This equipment is intended to be electrically grounded. Your printer is equipped with a three-wire grounding plug—a plug that has a third (grounding) pin. This plug will fit only a grounded AC outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet with a properly grounded outlet.
Be sure that you always do the following: m Keep the printer’s vents free from obstruction. m Keep your printer away from sources of liquids, such as wash basins, bathtubs, shower stalls, and so on. m Protect your printer from dampness or wet weather, such as rain, snow, and so on. m Read all the installation instructions carefully before you plug your printer into a wall socket. m Keep these instructions handy for reference by you and others. m Follow all instructions and warnings dealing with your system.
Unpacking the printer IMPORTANT The printer weighs approximately 30 pounds (approximately 14 kilograms). ` 1 Remove the Styrofoam packing material located on either side of the printer. 2 Lift the printer out of the box and remove the printer from the plastic bag. 3 Make sure you have everything shown here: LaserWriter 12/640 PS printer Toner cartridge Power cord CD-ROM disc (Some printers come with floppy disks instead.
4 You also need to obtain whatever cables your networks require. Parallel interface cable LocalTalk connecting kit Ethernet transceivers and cables 5 Pull the packing tape from the printer’s top cover. 6 Pull open the printer’s top cover. Lift this latch to open the top cover.
Remove the plastic foam block from inside the printer. Save all the packing materials. They provide the best protection for the printer if you ever need to move it. Remove the packing material.
Installing the first toner cartridge The toner cartridge contains the dry plastic powder that the printer uses instead of ink. The first time you install a toner cartridge, follow the steps given here. After that, each time you install a cartridge, follow the instructions in Chapter 10. Each cartridge lasts approximately 6,000 pages, depending on the kind of printing you do. If you use the printer to produce more graphic images than text, you may need to change cartridges more often.
3 Distribute the toner powder by gently rocking the cartridge back and forth. 4 Firmly pull the tab directly away from the cartridge to remove the sealing tape. WARNING Pull the tab straight out of the cartridge. Don’t pull too quickly or at an angle—either might damage the seals on the cartridge.
5 Align the arrow on the left side of the toner cartridge with the arrow on the left side of the printer, then slide the cartridge downward into the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer.
6 Close the printer. The top cover clicks into place. Wait to install the LaserWriter 12/640 PS options If you purchased any of the following options, wait to install them until you’ve connected the printer to your network: m duplex printing unit m paper and envelope cassettes m face-up output tray m memory By waiting, you can ensure the printer is working correctly (thus simplifying troubleshooting).
Loading paper into the cassette You can load paper into the paper cassette or the multipurpose tray, or both. For instructions on using the multipurpose tray, see Chapter 9, “Loading Paper.” The multipurpose tray can hold up to 80 sheets of paper—U.S. letter-size, U.S. legal-size, A4, A5, B5, executive, Comm10 envelopes, Monarch envelopes, DL envelopes, C5 envelopes, EuroPostcards, transparencies, and sheets of labels.
2 Prepare a stack of paper. You can load up to 250 sheets of 20-pound photocopier paper. Make sure the edges are even on all sides before inserting the stack of paper. 3 Set the length guide to match your paper’s length. Move the width guide by pinching and sliding it into place. 4 Push down gently on the paper tray until it locks into place. 5 Slide the stack of paper into the cassette. 6 Slide the paper under the bracket at the front of the cassette.
Load three-hole punched paper face down, with the holes toward the left side of the cassette. Load letterhead paper face down, with the tops of the pages at the front of the cassette (the handle end). Align letterhead and three-hole punched paper as shown. 7 Adjust the length and width guides so that they fit snugly against the paper. Adjust the length and width guides to fit the size paper you’re using.
8 Slide the cassette into the printer. Push the cassette in all the way.
Connecting the printer You can connect the printer to many computers and networks using the printer’s LocalTalk, Ethernet, and parallel ports. The printer prints only one user’s job at a time, but it manages incoming print jobs from all ports so that no printing conflicts or problems occur. Unless you specify otherwise, it also automatically senses which printer language—PostScript or PCL5—the job requires.
Connecting to a LocalTalk network If you have an existing LocalTalk network, here’s how to add the LaserWriter 12/640 PS to it. 1 Obtain a LocalTalk connecting kit. Connector box LocalTalk cable LocalTalk connecting kits come in many varieties. Yours may look different. 2 Plug the connector box into the LocalTalk port (ˆ) on the printer.
m To connect the printer between two devices on a LocalTalk network, disconnect one LocalTalk cable from the connector box of the device immediately to the left or right of the printer and plug it into the new printer’s connector box. Then use the new LocalTalk cable to connect the free socket on the printer’s connector box to the socket you freed on the other device’s connector box.
Connecting directly to a single Mac OS–based computer Use this method to connect a single Mac OS–based computer to the printer. However, since that single computer takes up the printer’s LocalTalk port, you cannot also connect the printer to a LocalTalk network. 1 Obtain two LocalTalk Kits. 2 Plug one LocalTalk connector into the computer’s printer ([) port. 3 Plug one end of the cable into the LocalTalk connector on the computer.
What to do after connecting to a single Mac OS computer m If you wish to connect the printer to other networks, or to connect the printer directly to a Windows or DOS computer, see the appropriate sections later in this chapter. m If you’re finished connecting the printer, skip to “Adjusting Communication Settings,” later in this chapter.
3 Connect the printer to the Ethernet network in one of these three ways: m To connect the printer to the end of an Ethernet network, use the Ethernet cable to connect the empty socket of the nearest device’s transceiver to the printer’s transceiver, as shown here. m To connect the printer between two devices on an Ethernet network, disconnect one Ethernet cable from the transceiver of the device immediately to the left or right of the printer and plug it into the new printer’s transceiver.
What to do after connecting to an Ethernet network m If you wish to connect the printer directly to a Windows or DOS computer, see the next section. m If you’re finished connecting the printer, skip to “Adjusting Communication Settings,” later in this chapter. See Chapters 2, 3, and 4 for more information about setting up the printer for different network interfaces. Connecting to a Windows or DOS computer with a parallel cable 1 Obtain a parallel interface cable like this one.
2 Use the parallel cable to connect the computer to the printer: Secure the clips. Attach the cable’s smaller connector to the parallel port on the printer. Attach the cable to the parallel port on your computer. (Your computer’s parallel port may be in a different location.) Parallel interface cable What to do after connecting directly to a Windows or DOS computer m Read the rest of this chapter. See Chapter 3 for more information about setting up the printer.
Connecting the power and turning on the printer Once you’ve connected the printer to your networks, you’re ready to start up the printer. Follow these steps to make sure everything is working correctly. 1 Make sure the printer is turned off. On position Off position 2 Plug in the printer. Insert the socket end of the power cord into the recessed receptacle on the back of the printer. Plug the other end into a grounded (three-hole) AC outlet.
3 Press the “|” on the power switch to turn the printer on. On position 4 Save the startup page. It contains information you may need to complete your network setup. The printer takes a minute or two to warm up, and then it automatically prints a startup page. It prints the startup page every time you restart unless you turn the startup page off using either the Apple Printer Utility for the Mac OS or the Apple LaserWriter Utility for Windows. See Appendix A for details on these utilities.
5 Check the status lights. After the startup page is printed, the Ready/In Use light glows steadily. All other lights should be off. If any other lights are on, see Chapter 11. U Ready/In Use light » Paper Out light ‘ Paper Jam light Saving energy When you save energy, you save our natural resources and reduce pollution. If you’re concerned about energy consumption, you can take advantage of the printer’s built-in energy-saving feature.
Adjusting communication settings Though you can adjust many of the LaserWriter 12/640 PS printer’s communication settings, the normal settings work for most environments. To make sure the printer is set up to use the normal settings, check the communication switch on the left side of the printer to make sure it’s in the Normal (in) position. The settings are listed in Appendix D.
How to customize communication settings To customize communication settings, use either of the following two programs: m Apple Printer Utility for the Mac OS m Apple LaserWriter Utility for Windows See Appendix A for details on using these utilities. What to do next Finish preparing the printer and completing the network connections by reading one or more of the following chapters: m Chapter 2 explains how to set up the printer on an AppleTalk network.
2 Setting Up the Printer for Mac OS Users This chapter explains how to prepare the printer for use on an AppleTalk network, and prepare Macintosh Operating System (Mac OS)–based computers to print on the printer. Note: For instructions on setting up the printer for access by Mac OS client computers on a NetWare network, see Appendix B.
Before you begin This chapter presents instructions for installing the Mac OS printer software and configuring the printer with it. Before you begin, make sure you have m set up the printer as described in Chapter 1 m connected the printer to your network m made backup copies of the printer disks (if your printer software was shipped on a CD-ROM disc, you can skip this step) Be sure to complete these tasks before continuing with the procedures in this chapter.
Step 1: Installing the printer software IMPORTANT Do not “drag install” the printer software. If you do, the files won’t be properly decompressed and won’t work. Installing from the CD-ROM disc 1 Quit any programs you are running. 2 Turn off any automatic virus-detection programs you have on your computer. If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on.
IMPORTANT The Installer checks to make sure you have what you need to use the printer software. If you’re missing anything, a message tells you what you need. You won’t be able to install the software until you correct the problem. If a dialog box says you don’t have the correct system software, you can purchase a new version from an Apple-authorized dealer. 11 Click the Install button. The Installer takes a few moments to calculate what needs to be done and then begins to copy files.
6 Double-click the DISKS folder on your hard disk. 7 Double-click the Floppy Disk Maker application. 8 Click Full Set. A dialog box appears that gives you some information, such as the approximate time it will take to copy the images to floppy disks. 9 Click Start to start the copy process. 10 Follow the instructions on the screen until all disk images have been copied. Be sure to label the disks.
7 Double-click the Installer icon to start the Installer program. After a moment, a Welcome dialog box appears. 8 Click Continue. After a moment, the Install dialog box appears. At the top of the dialog box is a pop-up menu set to allow you to perform an Easy Install. Easy Install installs all the software you need. It installs the LaserWriter 8 software, the Desktop PrintMonitor, the Apple Printer Utility, and the Control Strip module (if the Control Strip is installed).
After you restart, you may notice a new icon on your desktop, one that represents a desktop printer. You will also see the Apple LaserWriter Software folder on your hard disk. This folder contains the Apple Printer Utility and Read Me files. More information about the Installer program In the procedure just described, the Installer places all the software you need onto your hard disk. In rare circumstances, you may want to install only a subset.
3 Click the name of the network zone in which your printer is located, if your printer is connected to a network with zones. The name of your LaserWriter 12/640 PS printer appears in the right half of the Chooser (along with the names of any other available LaserWriter printers). (Your Chooser may not look exactly like the illustration.) 4 Click the name of your LaserWriter 12/640 PS. You’ve now selected the LaserWriter 12/640 PS printer for printing.
6 If you want, you can repeat steps 4 and 5 to create desktop printer icons for other printers. 7 Close the Chooser. After you click Create, the new desktop printer icon for the LaserWriter 12/640 PS appears on the desktop. You can drag this icon to any position you want on your desktop or place it into a folder. The last desktop printer created becomes the default printer. Your documents will automatically be printed on the default printer.
Making changes to the printer setup If you change options on your printer, you must set up the printer again. 1 Select the desktop printer icon for the printer you want to set up. 2 Choose Change Setup from the Printing menu. 3 Click Auto Setup. Printer options are displayed in the Setup dialog box. (Your screen may not look exactly like the illustration.
Step 4: Making sure everything is working The best way to make sure everything is set up correctly is to print something. As a simple print test, open and print one of the Read Me files that is in the Apple LaserWriter Software folder. 1 Locate the Apple Printer Software Read Me file in the Apple LaserWriter Software folder. 2 Open the Apple Printer Software Read Me file and choose Print from the File menu (or drag the Read Me file to the desktop printer icon and drop it on the printer).
Installing the software from a server You can get Mac OS users started with the printer and the new printer software in whatever way you’re used to. If you’d prefer not to pass around the software disks, you can place the software on a server, as explained in the next section. If you prefer, you can of course install the software on each user’s computer yourself.
3 Drag the LaserWriter Disk 1 icon onto the icon of the folder. IMPORTANT You must drag the disk icon rather than copy the contents of the disk directly. 4 Repeat steps 2 and 3 for each printer disk. 5 Open the folder you created in step 1. The contents of each disk are contained in a folder named for that disk. 6 Open the LaserWriter Disk 1 folder. 7 Select the Installer and Installer Script icons and drag the icons from the LaserWriter Disk 1 folder to the folder you created in step 1.
Installing the printer software from the server After you’ve copied the software to the server as described earlier in “Preparing a Server Using the CD-ROM Disc,” users can install the software on their own computers by following these steps: 1 Turn off any automatic virus-detection programs on your computer before installing the software. If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on.
What to do next The printer is now set up on your AppleTalk network. The table below can help you decide which chapter to go to next. If you want to See Set up the printer for Windows, DOS, or NetWare users Chapter 3 Set up the printer for UNIX users Chapter 4 Install options Chapter 5 Print from a Mac OS–based computer Chapter 6 Print from a Windows 3.
3 Setting Up the Printer for Windows, DOS, and NetWare Users This chapter describes how to set up the printer for use with IBM PC or compatible computers running Windows 3.1, Windows 95, Windows NT, or DOS. It also provides detailed procedures for setting up the printer for use on a Novell NetWare network.
System requirements for Windows 3.1 To use the printer, your computer system must meet these requirements: m IBM PC or compatible, with an 80386 or higher CPU m hard disk drive m at least 4 megabytes (MB) of random-access memory (RAM) m Microsoft Windows 3.1 or higher or Windows for Workgroups 3.11 or higher m MS-DOS version 3.3 or higher (5.0 or higher recommended) m CD-ROM drive or 3.5-inch floppy disk drive that reads 1.44 MB disks m NetWare requires an 80386 CPU with NetWare version 3.
Setting up for parallel port printing Your LaserWriter 12/640 PS printer uses a standard parallel port. By default, your printer’s parallel port is ready to receive data, and you should not need to make any changes to either your computer’s or the printer’s parallel port setting. Installing the printer software for Windows 95 and Windows 3.1 You must install the printer software on each computer that will print to the printer.
5 Click Next if you have no other open applications. If you have open applications, click Cancel to stop this installation. Close all other applications and start the installation process again. A message appears that lets you view the ReadMe file for late-breaking news. 6 Click Yes to view the ReadMe file. 7 When you have finished reading the ReadMe file, choose Exit from the File menu in the WordPad application.
12 Select how your printer is connected (local or network) and click Next. The Install PostScript Printer from PPD dialog box appears. 13 Select the drive that holds your CD from the Drives list box. 14 Select Disk 3 from the Directories list. 15 Select LaserWriter 12/640 PS from the PostScript Printer Descriptions Available list and click Next. 16 Select LPT1 if the printer is connected to your local computer. 17 Click Next. The Add Printer dialog box appears.
Installing onto a Windows 3.1 computer 1 Start Windows. Before installing the software, make sure the Windows Control Panel and Printers control panel are closed. 2 Insert the Apple LaserWriter CD-ROM disc into the CD-ROM drive. 3 Using the File Manager, open the directory on the CD called WIN_OS\WIN31_NT\DISK1. 4 Double-click the setup.exe file. After a few moments, a message appears warning you to close all other applications before continuing with this installation.
9 Click Restart Windows. After Windows restarts, the Adobe™ PostScript Printers control panel appears. 10 Select the drive that holds your CD from the Drives list box (or select WIN_OS\WIN31_NT\DISK2). 11 Select LaserWriter 12/640 PS from the PostScript Printer Descriptions Available list and click Install. The PostScript printer driver files are installed on the hard disk. A message appears telling you that the driver software was successfully installed. 12 Click OK to dismiss the message.
Installing onto a server You can install the software on a server for users who share the server’s copy of Windows. Follow the steps given in “Installing From the CD-ROM Disc” and specify the appropriate server volumes and paths. Be sure that the client workstations have access to the server volumes and paths. If you install Apple LaserWriter Utility for Windows 3.1 or Windows for Workgroups 3.
5 Double-click the drive that holds your floppy disk. A window appears that displays the contents of the floppy disk. 6 Open the WIN_OS directory. 7 Drag the WIN95\DISK1 from the CD window to the floppy disk window. 8 Repeat steps 4 through 6 using the WIN95\DISK2 and WIN95\DISK3 directories. From a Windows 3.1 computer You can create floppy disk copies of the printer software by using the standard features of Microsoft Windows 3.1. 1 Open the File Manager.
3 Insert LaserWriter Disk 1 for Windows 95 into a floppy disk drive. Note: If you are installing from disks made from the CD, the floppy disk labels may be different. 4 Click the Start Icon on the Task-Bar and select Run. 5 Type a:\setup or b:\setup (depending on which drive holds your installation disk) in the command line field and click OK. After a few moments, a message appears warning you to close all other applications before continuing with this installation.
10 Click Next when the Installer prompts you to add a PostScript printer to your system. A message appears that lets you install the setup program onto your hard disk. 11 Select Yes, if desired, and click Next. The Setup Program Location dialog box appears. 12 Enter a new directory for the printer drivers or use the default directory and click Next. A message appears that lets you specify how your printer is connected (local or network).
22 Click Add Another to install another Apple LaserWriter printer. Repeat for each printer you want to install. You can install other Apple LaserWriter printers supported by the software. 23 When you’re done, click Exit. Installation is complete. 24 Choose how to proceed: For users connected via the parallel cable, the default printer driver settings should suffice. For instructions on using the Apple LaserWriter Utility for Windows, see Appendix A.
6 Click Continue if you have no other open applications. If you have open applications, click Exit to stop this installation. Close all other applications and start the installation process again. A message appears that lets you view the ReadMe file for late-breaking news. 7 Click Yes to view the ReadMe file. 8 When you have finished reading the ReadMe file, choose Exit from the File menu in the Microsoft Write application.
13 Select the LaserWriter 12/640 PS and click Install. The PostScript printer driver files and other software are installed on the hard disk. A message appears telling you that the driver software was successfully installed. 14 Click OK to dismiss the message. 15 Select another Apple LaserWriter printer, if you want, and click Install to install. Repeat for each printer you want to install. You can install other Apple LaserWriter printers supported by the software. 16 When you’re done, click Close.
Installing the printer software for Windows NT Installing onto a Windows NT 3.5x–based computer These instructions install the printer on an Intel architecture Windows NT 3.5x Workstation. If you have a Windows NT 3.5x Server or other computer architecture, see the section “Installing Onto a Windows NT 3.5x–Based Server or Non-Intel Computer” below. 1 Start Windows NT 3.5. 2 Insert the Apple LaserWriter CD-ROM disc into the CD-ROM drive.
12 Select the printer driver that corresponds to your printer and click OK. 13 Follow the instructions on the screen. 14 Click Continue and OK to complete the installation. Installing onto a Windows NT 4.0–based computer You can use the Windows NT 4.0 Add Printer Wizard to install the PostScript printer driver. 1 Start Windows NT 4.0. 2 Insert the Apple LaserWriter CD into the CD-ROM drive. 3 Using File Manager, open the directory on the CD called WIN_OS\WIN31_NT\DISK2. 4 Copy the APLWNT40.
Installing onto a Windows NT 3.5x–based server or non-Intel computer Follow these steps to install the software on a Windows NT 3.5x server or non-Intel computer. 1 Copy the PRINTER.INF file located in the D:\WIN_OS\WIN31_NT\DISK2 directory of your CD-ROM disc to a temporary directory on your hard disk drive. This example uses c:\TEMP as the temporary directory. 2 If you are installing onto a Windows NT 3.5x Server: m Open the PRINTER.INF file with Notepad.
8 Select Create Printer from the Print Manager’s Printer menu. The Create Printer dialog box appears. 9 Select Other in the Driver Combo box. 10 Type the location of your PRINTER.INF file when prompted by the Install Driver dialog box. A list of printer drivers appears. 11 Select the printer driver that corresponds to your printer and click OK. 12 Follow the instructions on the screen. 13 Click Continue and OK to complete the installation. Initial Novell NetWare 4.1 setup NetWare 4.
Step 1: Choosing an operating mode When setting up your printer for a NetWare network, you have a choice of three operating modes: m PSERVER mode, in which the printer emulates NetWare’s PSERVER software and functions as a dedicated print server m RPRINTER mode, in which the printer functions as a remote printer m ATPS (AppleTalk Print Spooler) mode, in which the printer functions as a remote AppleTalk printer In PSERVER mode, the factory default, print jobs are stored in a queue on a specified file server
m RPRINTER To set up the printer as a remote printer, read about how to use PCONSOLE in the next section, then skip to “Step 2, Option B: Setting Up the Printer as a Remote Printer (RPRINTER Mode),” later in this chapter. For both PSERVER and RPRINTER, you must also follow the instructions in “Step 4: Setting Up the PostScript Printer Driver for NetWare,” later in this chapter. For more information about using the Apple LaserWriter Utility, see Appendix A.
Step 2, option A: Setting up the printer as a print server (using PCONSOLE) There are five parts to setting up the LaserWriter 12/640 PS for PSERVER mode: m Create a print server. m Create a printer. m Create a print queue. m Set your printer to PSERVER mode. m Turn the printer off and then back on to have the changes take effect. Creating a print server 1 Restart the printer to print a startup page; then obtain the NetWare Printer Name.
Creating a printer 1 Select the name of the print server you specified in the previous procedure and press Enter. 2 Use the arrow keys to highlight Printers in the Print Server Information menu, and press Enter. This will let you configure the new print server. 3 Press the Ins key to display printers in your current context in the NetWare Directory Services tree. Note: You may have created a printer earlier. This example assumes that the printer has not yet been created.
10 From the Printer Configuration menu, use the arrow keys to highlight Banner type, and change the banner type from Text to PostScript. Creating a print queue 1 From the Printer Configuration menu, use the arrow keys to highlight Print queues assigned, and press Enter. This displays the Print Queue menu list. 2 Press the Ins key to display print queues in your current context in the NetWare Directory Services tree. For this example, you will create a new queue.
Completing the PSERVER configuration 1 Start Windows, if it’s not already running. 2 In the Program Manager window, open the Apple LaserWriter Software program group and double-click the Apple LaserWriter Utility icon. 3 Select your printer. 4 Select Print Server Configuration from the Network menu. 5 Select the printer you want to configure. You can identify the printer from the NetWare printer name that is printed on the printer’s startup page.
Restarting the printer 1 Turn the printer off and then back on again. 2 Submit a print job to the printer to ensure it is working. What to do next: The next section covers setting up the printer as a remote printer. If you want to assign a password on the server, see “Step 3: Assigning a Password for the Print Server (Optional).” Otherwise, see “Step 4: Setting Up the PostScript Printer Driver for NetWare.
8 Press the Ins key, then type a descriptive name for your printer server. This can be any name, but in general you should be able to glance at the object and know what its purpose is (for example “12_640_Server”). Creating a printer 1 Select the name of the print server you specified in “Step 2, Option A: Setting Up the Printer as a Print Server (Using PCONSOLE)”; then press Enter. 2 Use the arrow keys to highlight Printers in the Print Server Information menu, and press Enter.
4 From the Printer Configuration menu, use the arrow keys to highlight Banner type, and change the banner type from Text to PostScript. 5 From the Printer Configuration menu, use the arrow keys to highlight Print queues assigned, and press Enter. The Print Queue list appears. 6 Press the Ins key to display print queues in your current context in the NetWare Directory Services tree. For this example, you will create a new queue.
5 Click the LaserWriter 12/640 PS printer you want, then click Configure. Use the printer’s NetWare printer name to identify the printer to configure. 6 Click Remote Printer. 7 Enter the name of the print server NLM in the Remote Printer Name field. 8 Enter the same printer number used by PCONSOLE for this printer. 9 Click Send. Starting PSERVER on your 4.1 file server m Start PSERVER on your 4.1 file server by typing LOAD PSERVER .
2 Select the name of the print server for which you want to assign a password and press Enter. The Print Server Information menu appears. Printers Information and Status Users Operators Serviced Netware Servers Description Password Audit 3 Select Password and press Enter. 4 At the prompt, type the password and press Enter. PCONSOLE asks you to retype the password. (The characters are not displayed as you type.) 5 Retype the password and press Enter. IMPORTANT Record the password for later use.
7 Select the print queue you want to use and click OK. 8 Click OK again. 9 Click OK to close the Property dialog box. For Windows 3.1 1 In Windows, double-click Control Panel. 2 Double-click Printers. 3 Select the printer you want to use. 4 Click Connect. The Connect dialog box opens. 5 Click Network. The NetWare Printer Connections dialog box opens. 6 Select the queue and the port the printer is assigned to. 7 Click Capture, then click Close to close the dialog box.
Installing Type 1 fonts and Adobe Type Manager You can install Type 1 fonts and Adobe Type Manager for use with your computer and the LaserWriter 12/640 PS printer. See the documentation accompanying Adobe Type Manager for information on installing and using the software. What to do next The printer is now set up on your network. The table below can help you decide which chapter to go to next.
4 Setting Up the Printer for UNIX Users This chapter explains how to prepare the printer for UNIX users. Users’ computers must be connected to the printer by an Ethernet network using TCP/IP (Transmission Control Protocol/Internet Protocol). Before you begin Set up the printer as described in Chapter 1, remembering to m unpack and prepare the printer m connect the printer to your TCP/IP network using Ethernet cables m plug in and turn on the printer (Keep the startup page that automatically prints out.
Initial TCP/IP setup Before UNIX users can use the printer, the printer administrator must assign an IP address for the printer, as described in the following sections. Background information TCP/IP is a protocol commonly used to connect UNIX systems over Ethernet networks. Every TCP/IP device must have a unique IP address. Much of the initial work the printer administrator must do is related to assigning an IP address (and other associated information) to the printer.
Step 3: Assigning an IP address to the printer When you unpack the printer, it has a unique permanent factory-assigned Ethernet address, but no IP address. To assign an IP address to the printer, you can use any one of the following methods, which are described more fully in the sections that follow: m ping assignment Any printer administrator with superuser privileges can use this method, which is sometimes called gleaning.
If the IP address is set through ping assignment (described below), the printer attempts to obtain an address through RARP and BOOTP when turned on. If unsuccessful, the printer continues to use the IP address set through the ping assignment. To disable RARP and BOOTP requests completely, set the IP address permanently through telnet or one of the other utilities. The ping command sends an ICMP Echo Request packet to the printer.
4 Type the following command to force an entry into your system’s arp table: arp -s printer_IP_name printer_Ethernet_address The printer IP name is the same name you used in step 3. You obtain the Ethernet address from the startup page that prints automatically when you turn on the printer. The address appears next to the top icon on the page.
7 Skip to “Step 4: Configuring Users’ Workstations,” later in this chapter. Printer IP address assignment, option B: Using Mac OS or Windows utilities If you have a Mac OS–based computer connected to the printer, you can use the Apple Printer Utility to assign the printer’s IP address, as described in Appendix A. If you have a Windows-based computer connected to the printer, you can use the Apple LaserWriter Utility for Windows to assign the printer’s IP address, as described in Appendix A.
m If you’re using IBM AIX, see “Configuring IBM AIX Version 3.x,” later in this chapter. m If you’re using a Silicon Graphics workstation, see “Configuring Silicon Graphics IRIX,” later in this chapter. Configuring Sun Solaris 1 Log in as root. 2 Assign an IP address and IP name to the printer, as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. 3 Make sure the printer’s IP name and IP address are entered in the /etc/hosts file. 4 Run admintool.
Configuring Sun OS version 4.1, Ultrix, A/UX, or other BSD systems 1 Log in as root. 2 Assign an IP address and IP name to the printer, as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. 3 Make sure the printer’s IP name and address are entered in the /etc/hosts file. If you’re using Network Information Service (NIS), see the NIS manual for instructions on setting up an IP name and address.
5 Add the following entry to the /etc/printcap file: printer_queue_name|[description_of_ printer]:\ :lp=:mx#0:rm=printer_IP_name:\ :rp=printer_queue_name:\ :sd=path_to_this_queue’s_spool_directory:\ :lf=path_to_this_queue’s_log_ file: Fill in the parameters in italics as follows: m Replace printer_queue_name with the name the user should use to reference the printer. m Replace description_of_ printer with a comment describing the printer.
7 To test the connection, type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed. Try the steps in this procedure again, making sure you type the printer’s Ethernet address exactly as it appears on the startup page.
5 Select the following options, in order, from the SAM menu: Peripheral devices Printers and Plotters Actions Add a Remote Printer (Do not select “Add a Network Printer.”) A form appears for you to define a remote printer. 6 Enter information into the remote printer form, as follows: m Printer name Type the local queue name users will use as the name for the printer.
11 Start the LP request scheduler by typing /usr/lib/lpsched 12 To test the connection, once again type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed.
4 Make sure the following entry is in the /etc/services file: printer 515/tcp spooler 5 Start inetd by typing the following command at the UNIX prompt: /etc/inetd -c 6 Repeat the steps in “Configuring HP-UX Version 8.07.” Configuring HP-UX version 9.x You must configure the printer as a remote printer, not as a network printer. 1 Log in to the system console as root. The System Administration Manager (SAM) uses a screen-oriented interface that works best at the console.
m Remote cancel model Used for remote printer job removal; type rcmodel m Remote status model Used for remote printer queue status; type rsmodel m Printer class Optional m Make this the system default printer? Check the box to make this printer the default printer for all workstations on this segment of the network. m Allow anyone to cancel requests Check this box if anyone should be able to cancel requests.
If the test print doesn’t work If the test document doesn’t print, check the configuration by following these steps: 1 Check whether the rlp daemon is running. At the UNIX prompt, type ps -e | grep rlp If the process is running, you will see one or more lines of text; it it is not running, you will see no response. 2 If rlp is running—that is, you saw one or more lines of text in step 1—kill the process by typing kill -15 process_number_ from_step_1 3 Make sure the following entry is in the /etc/inetd.
4 At the UNIX prompt, type mkdev rlp 5 When the mkdev program asks if you want to install or remove remote line printing, choose install even if it is already installed. 6 If remote line printing is already installed, the program will ask if you want to continue installing the system. Answer “no” and skip to step 10. 7 If remote line printing is not already installed, the program will ask if you wish to change the /etc/printcap file. Answer “no.
11 Create the spool directory that you specified in step 10: mkdir path_to_this_queue’s_spool_directory 12 To test the connection, type the ping command from a workstation on the same subnet as the printer: ping printer_IP_name If the ping command responds by telling you that the printer is alive on the network, the address assignment was successful. If the ping command does not respond, or tells you the printer was not found, then the address assignment failed.
6 Enter information into the remote printer form, as follows: m Name of queue to add Type the local queue name users will use as the name for the printer. m Host name of remote server Type the printer IP name assigned to the printer as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. m Name of queue on remote printer Type raw m Type of print spooler or remote server Select BSD. 7 Click Do. 8 Click Done. 9 Choose Exit from the Exit menu.
Configuring Silicon Graphics IRIX 1 Log in as root. 2 Assign an IP address and IP name to the printer, as described in “Step 3: Assigning an IP Address to the Printer,” earlier in this chapter. 3 Make sure the printer’s IP name and IP address are entered in the /etc/hosts file. 4 In the Printer Manager, choose Add from the Printer menu. 5 Enter the queue name that you want to use in the Printer Name field. 6 Choose Network connection type.
Changing the communication settings The LaserWriter 12/640 PS default communication setting for the TCP/IP interface is PostScript. If the printer is to be used for PostScript and PCL5 (text) files, you must change the communication setting to AutoSelect, which turns on automatic language sensing. Automatic language sensing allows the printer to receive information over the network and determine which pagedescription language is required.
What to do next The printer is now set up on your network. You don’t need any special software to use the printer. On most UNIX systems, you use either the lpr or lp command to print documents over a TCP/IP network to the printer. Your printer administrator will generally set up two print queues for the printer—one to print text files (which must have a carriage return appended to the end of each line) and the other to print all other files, including PostScript and PCL files.
5 Installing Options The LaserWriter 12/640 PS has several user-installable printer options. You can add a duplex printing unit, a 500-sheet cassette and feeder, an envelope cassette (the envelope cassette fits into the 500-sheet feeder), and a face-up output tray. You can also increase the printer’s random-access memory (RAM). This chapter provides instructions for installing your paper-handling options and increasing RAM.
Many of the installation procedures describe working with the printer’s left and right sides and front and rear, as shown in the following illustration. Left side (has removable cover) Front side Rear side (ports) Right side Installing the duplex printing unit With the optional duplex printing unit, you can print on both sides of the paper (often called duplex printing or two-sided printing). You can only duplex print from the paper cassettes. You cannot duplex print from the multipurpose tray.
Follow these instructions for installing the LaserWriter 12/640 PS duplex printing unit. Before you install the duplex printing unit: m The printer must be turned off and the power cord unplugged. m The printer must be disconnected from your computer or network. The duplex printing unit adds approximately 2 inches to the height and 4 inches to the depth of the LaserWriter 12/640 PS.
3 Lift up the back end of the duplex printing unit and slide the metal brace onto the post. The brace is located on the left side of the duplex printing unit near the back. 1 Raise the door. 2 Attach this brace to the post. 4 Unpack the duplex printing unit key. 5 Remove the three covers located in the back of the printer. Remove the two top covers by inserting the key into the side of the covers and pushing gently on the key (the covers will snap off).
IMPORTANT Be careful when removing the covers so that they do not fall inside the LaserWriter 12/640 PS. 6 Place the bottom cover and the duplex printing unit key in a safe place in case you need them in the future. If you decide to remove the duplex printing unit, use the cover to prevent dust and other material from getting inside the printer. 7 Place the duplex printing unit where you want the LaserWriter 12/640 PS to be located.
9 Insert the locking connectors into the slots located on the bottom of the paper guide and push the connectors until they snap into place. The locking connectors secure the paper guide to the printer.
10 Lift the LaserWriter 12/640 PS, position it directly over the duplex printing unit and gently lower the printer until it sits evenly on the duplex printing unit. Position the printer over these three posts. As you lower the printer, align the corners of the printer directly over those of the duplex printing unit.
11 Remove the cassette from the printer and the tray from the duplex printing unit. 12 Insert the four locking connectors into the slots located on the front and back of the printer and duplex printing unit. The locking connectors secure the printer to the duplex printing unit.
13 Insert the cassette into the printer and the tray into the duplex printing unit. 14 Gently close the duplex printing unit door until it latches into place against the printer. If the door does not close easily, check to make sure the brace is not locked in place. 15 Reconnect the power cable to the printer and reconnect the printer to the network, then turn on the printer. 16 Configure your printer to use the duplex printing unit.
Installing the 500-sheet cassette and feeder Follow these instructions for installing the 500-sheet cassette and feeder. For instructions on loading the feeder with paper, see “Filling the Optional 500-Sheet Cassette” in Chapter 9. Before you install the 500-sheet feeder: m The printer must be turned off and the power cord unplugged. m The printer must be disconnected from your computer or network. The cassette base adds approximately 5 inches to the height of the LaserWriter 12/640 PS.
3 Place the 500-sheet cassette and feeder where you want the LaserWriter 12/640 PS to be located. Orient the 500-sheet cassette and feeder so that its paper cassette and the printer’s multipurpose tray and paper cassette will be on the same side when the printer is attached. 4 Lift the LaserWriter 12/640 PS, position it directly over the 500-sheet cassette and feeder, and gently lower the printer until it sits evenly on the cassette base. Position the printer over these three posts.
5 Remove the cassettes from the printer and the 500-sheet cassette and feeder. 6 Insert the four locking connectors into the slots located on the front and back of the printer and base. The locking connectors secure the printer to the feeder.
7 Insert the cassettes into the printer and the 500-sheet cassette and feeder. 8 Turn on the printer. 9 Configure your printer software to use the 500-sheet cassette and feeder. Next you must configure the printer software to use the new paper option. For configuration instructions, see “Configuring Your Printer Software for New Options,” later in this chapter. For instructions on loading paper into the envelope cassette, see Chapter 9.
Installing the envelope cassette IMPORTANT The LaserWriter 12/640 PS envelope cassette fits into the 500-sheet feeder. For instructions on installing the optional 500-sheet cassette and feeder, see “Installing the 500-Sheet Cassette and Feeder,” earlier in this chapter. 1 Unpack the envelope cassette and remove all packing materials. 2 Remove the 500-sheet cassette and insert the envelope cassette. Envelope cassette 3 500-sheet feeder Configure your printer software to use the envelope feeder.
Installing the face-up output tray Follow these instructions to install the LaserWriter 12/640 PS face-up output tray. You can install the face-up tray onto the back of the printer or the duplex printing unit. 1 Unpack the face-up output tray and remove all packing materials. 2 Line up the tabs on the bottom edge of the face-up output tray with the holes in the back of the printer. 3 Gently push down on the face-up output tray to insert the tabs into their receiving slots.
5 Extend the tray. Installing the face-up output tray on the optional duplex printing unit 114 Chapter 5 1 Line up the tabs on the bottom edge of the face-up output tray with the holes in the back of the duplex printing unit. 2 Gently push down on the face-up output tray to insert the tabs into their receiving slots.
3 Slide out the tray until it locks into place. 4 Extend the tray.
Removing the face-up output tray 1 Slide in the tray. 2 Gently pull up on the face-up output tray (to remove the tabs from their receiving slots) and then out. Increasing the printer RAM You can increase the memory size of the LaserWriter 12/640 PS. You can install up to 64 megabytes (MB) of random-access memory (RAM) in the printer to provide faster performance on complex documents, documents containing many fonts, and duplex printing.
WARNING Refrain from handling the memory until you have put on a grounding wrist strap. Handling the memory without wearing a grounding strap may allow static electricity to be discharged into the memory and damage it. If your memory kit didn’t come with a grounding wrist strap, you can purchase one from a computer dealer. Installing RAM Your printer comes with 4 MB of RAM installed in Bank A/B. The table below lists RAM configurations you can use.
IMPORTANT Other possible configurations may produce diagnostic errors when the printer starts up or may produce unexpected results. If you want to You need this much printer memory Turn on PhotoGrade or use the duplex printing option 12 MB Turn on PhotoGrade and duplex print on all size paper (except legal) 20 MB Turn on PhotoGrade and duplex print on all size paper (including legal) 24 MB Removing the printer’s side cover WARNING Make sure the printer is turned off.
4 Open the top cover of the printer. 5 Remove the paper cassette. 6 Grasp the top and front parts of the side cover and pry gently to free the tabs from their receiving slots. Lift the edges of the side cover up and out, then pull the cover off. 7 Pull the side cover off.
Putting on the grounding strap IMPORTANT Be sure to put on the grounding wrist strap before handling the SIMM or any internal printer parts. The strap grounds you to the printer, preventing any static discharge that might harm the SIMM or printer. Wearing the strap cannot harm you. Follow these steps: 1 Wrap the end of the strap that does not have copper foil on it around your wrist. The strap’s light adhesive coating keeps it attached to your wrist, while allowing for easy removal.
Installing SIMMs The printer’s circuit board has two SIMM slots, marked BANK C/D (on the left) and BANK A/B (on the right), for installing additional memory. RAM is provided on SIMMs (Single Inline Memory Modules) that you insert into the slots. Bank C/D Bank A/B Depending on the amount of memory you’re installing, you may need to install one or two SIMMs, and perhaps remove a SIMM from a slot in order to insert one that has more memory.
1 Insert the SIMM into the connector and press the SIMM down at an angle until the retaining clips on each end of the connector snap and fasten the SIMM in place. Hold the SIMM vertically over the slot, aligning the connectors and notches with the circuit board’s connector. Notice that one edge of the SIMM has a distinctive notch that you can use to judge the orientation and alignment of the SIMM with the connector. This notch, on the bottom edge of the SIMM, should be down as you install the SIMM.
2 Repeat step 1 to install the second SIMM if necessary. You’ve now installed the expanded memory. You need only replace the side cover to complete the installation. 3 Remove and discard the grounding wrist strap. Replacing the side cover After installing the memory, you then replace the side cover on the printer and fasten it with the Phillips screws that you removed earlier. To replace the cover on the printer, follow these steps.
3 With the back cover properly positioned, replace the Phillips screws. Do not overtighten the screws. 4 Next, configure the printer software to use the additional memory. For configuration instructions, see “Configuring Your Printer Software for New Options,” next. If you want to check that you have properly installed the additional printer memory, turn the printer back on and check the startup page. The amount of printer memory should be listed there.
Configuring the printer from a Mac OS–based computer From the desktop printer icon 1 Select the desktop printer icon for the LaserWriter 12/640 PS printer. 2 Choose Change Setup from the Printing menu. The LaserWriter Setup dialog box appears. 3 Click Auto Setup. 4 Click OK. From the Chooser If no desktop printer icon exists for the LaserWriter 12/640 PS printer, you must configure your printer using the Chooser. 1 Choose the Chooser from the Apple (K) menu. The Chooser dialog box appears.
4 Double-click the LaserWriter 12/640 PS printer name. The printer software automatically checks the printer’s options and selects the correct settings. 5 Close the Chooser. Designating the 500-sheet cassette and feeder as the preferred paper source After installing a 500-sheet feeder, you can specify that the printer use the 500-sheet feeder as the preferred paper source.
Configuring the printer from a Windows 3.1–based computer 1 From the Program Manager, double-click the Print Manager icon to display the Print Manager. 2 Select the LaserWriter12/640 PS printer from the list of Printers. 3 Choose the Setup command from the Options menu to display the Setup dialog box for your printer. The Setup dialog box contains buttons that display other dialog boxes containing additional printer settings. 4 Click the Features button. The Features dialog box appears.
6 Mac OS Users The LaserWriter 12/640 PS comes with software and fonts for use with Mac OS–based computers. This chapter describes the standard printing and page setup options of the LaserWriter 8 printer driver and the desktop printer software supplied with your printer. Printing On a Mac OS–based computer, printing functions are controlled through the Page Setup and Print dialog boxes, which are accessed through the File menu.
Selecting page setup options The Page Setup dialog box allows you to specify certain aspects of your document, such as its page size, format, and orientation, as well as the settings for several print effects. You can change these settings for every document you create. It’s recommended that you set your page setup options when you first create a document. Then, as you view and format the document it will closely resemble its final printed form. 1 Choose Page Setup from the File menu.
3 To print using special effects, choose PostScript Options from the Page Setup pop-up menu. (If you don’t want to choose print options, skip to step 4.) The PostScript Options dialog box appears. m Select Flip Horizontal to flip the page image horizontally. m Select Flip Vertical to flip the page image vertically. m Select Invert Image to print a black-and-white reversed image.
4 Click OK to close the Page Setup dialog box. You can make the printer’s current page setup settings the default software settings by holding down the Option key and clicking OK. (Some programs may not support this method of setting defaults.
2 To define a single paper source, click “All pages from.” Then choose a paper source from the pop-up menu. To use your settings as the default settings, click Save Settings. Select the options you want. To print the document on paper, select Printer. To save it as a PostScript or EPS file, choose File. To print a transparency or sheet of paper that you feed by hand, select Manual Feed as the paper source.
3 When the selections are what you want, choose another setting from the Settings pop-up menu or click Print. m To print a cover page, choose Cover Page from the Settings pop-up menu. m To choose settings for printing grayscale images, choose Color Matching from the Settings pop-up menu. m To turn on PhotoGrade or FinePrint, choose Imaging Options from the Settings pop-up menu. m To duplex print and set the number of pages per sheet, choose Layout from the Settings pop-up menu.
3 Select Cover Page from the pop-up menu. The cover page options dialog box appears. To print the document without a cover page, click None. For a cover page that appears at the front or at the end of the document, click Before Document or After Document. To use your settings as the default settings, click Save Settings. 4 To define a different paper source for the cover page, choose one from the pop-up menu.
3 Make the selection you want. m For the fastest printing, choose Black and White. (The image quality won’t be as good, especially if the original image is in color or grayscale.) m When printing grays, you will see the best results if you choose Color/Grayscale. m The ColorSync Color Matching and PostScript Color Matching options are used only when printing to a color printer. The LaserWriter 12/640 PS is not a color printer.
Having both FinePrint and PhotoGrade on can affect how images print. For documents that have many images and require high-quality reproduction, you may want to turn FinePrint off. To determine the effect of printing using FinePrint and PhotoGrade, you can print portions of a document with FinePrint and PhotoGrade turned on or off to see the differences in printed output.
4 When the selections are what you want, choose another setting from the Settings pop-up menu or click Print. Printing on both sides of the paper With the optional duplex printing unit, you can print on both sides of the paper (often called duplex printing or two-sided printing). You can only duplex print from the paper cassettes.
3 Make the selections you want. Use the “Pages per Sheet” pop-up menu to choose 1, 2, 4, 6, 9, or 16 pages per sheet. (The printer reduces or enlarges pages to fit the layout.) This picture illustrates your choice of pages per sheet and direction, and it reflects changes as you make them. To duplex print, select Print on Both Sides and select the binding orientation. m Binding determines how pages are printed when you are printing on both sides of the paper.
4 Make the selections you want. You can save the file as ASCII or Binary. Binary files are typically smaller in size. 5 Font inclusion lets you print the font on any computer without relying on font substitution. When the selections are what you want, choose another setting from the Settings pop-up menu or click Print. Background printing and setting the print time With background printing turned on, you can use your computer for other work while you’re printing.
2 Choose Background Printing from the Settings pop-up menu. The Background Printing dialog box appears. 3 Make the selections you want. 4 When the selections are as you want, choose another setting from the Settings pop-up menu, or click Print. Selecting the output tray You can specify where the printed pages exit the printer. Use face-up output to reduce curl and wrinkles. This is useful for envelopes, transparencies, labels, and other heavy stock paper.
3 Choose an option. 4 When the selection is as you want, choose another setting from the Settings pop-up menu, or click Print. Reporting errors You can specify what happens when a PostScript error occurs or when the paper cassette runs out of paper. For PostScript errors, you can have the printer provide no reporting, provide a summary of the print error on your computer screen (when using foreground printing), or print a page reporting the error.
1 Choose Print from the File menu. The Print dialog box appears. 2 Choose Error Handling from the Settings pop-up menu. The Error Handling dialog box appears. 3 Make the selections you want. 4 When the selections are as you want, choose another setting from the Settings pop-up menu, or click Print.
Printing with a desktop printer You can also print documents without leaving the Finder, using one of the two methods described here. These methods are particularly efficient when you have a number of documents from the same application that you want to print at once. m Drag the icons of the documents (from one application) to the desktop icon of the printer you want to use. or m Select the icons of the documents you want to print and choose the Print command from the File menu.
Switching between printers If you have more than one printer available, you can select which you want to use. The printer you select is called the default printer. All your documents will be printed on the default printer until you select a new one. A bold outline indicates that this is the default printer, the printer you will use until you indicate otherwise. A plain outline indicates that this is not the default printer.
Select the printer using its desktop printer icon If you already have a desktop printer icon for the printer you want to use, follow these steps to select the printer without immediately printing anything on it: 1 Click the icon of the desktop printer you want to use. A Printing menu appears on the menu bar at the top of the screen. 2 Choose the Set Default Printer command from the Printing menu. Until you choose another printer, the Print command will send your documents to this printer.
Working with desktop printer icons To create a desktop printer, select the printer using the Chooser. After you click Create, the icon will appear on your desktop. See “Select a New Printer Using the Chooser” under “Switching Between Printers,” the previous section in this chapter. You may also do the following with desktop printer icons: m Throw away the icon. Drag the icon to the Trash. You can’t throw away a desktop printer icon while the printer is printing a document.
Monitoring printing If you are using background printing, you can use the desktop printer features to monitor and control the documents that are waiting to print. 1 Double-click the desktop printer icon you’re interested in. A window opens listing the documents that are printing or waiting to print: Select a document that’s on hold and click the Resume Job button to resume printing. Select a document and click the Set Print Time button to specify when the document should be printed.
m To put a print request on hold, select it and click the Hold button. The print request will stay on hold until you select it again and click the Resume button. You can also put the document that’s currently printing on hold by dragging it to the list of documents waiting to print (lower part of the window). m To indicate that a print request is urgent, select it and click the Set Print Time button. In the dialog box that opens, click Urgent. This moves the print request to the top of your list.
m To get information about the printer, choose Get Printer Info from the Printing menu. Status, configuration, and font information is displayed. m To change the printer setup (for example, when you add or remove printer options, such as the duplex printing unit), choose Change Setup from the Printing menu. m To change the manual feed alerts, choose Show Manual Feed Alert from the Printing menu. A checkmark by this command means that manual feed alert message will appear.
Removing the desktop printing software The desktop printing software uses both the Desktop PrintMonitor and the PrintMonitor software. The Desktop PrintMonitor requires 200–400K bytes more free system memory in addition to the memory required by the PrintMonitor. If you don’t want to use the desktop printing software, you can remove it. To remove desktop printing software: 1 Restart your computer with the extensions off by holding down the Shift key and choosing Restart from the Special menu.
5 Click Setup. The Setup dialog box appears. 6 Select the option that you want. m Click Auto Setup to let the Chooser identify the type of printer and automatically set up the printer software. m Click Select PPD to choose a PostScript Printer Description file for the printer. m Click Printer Info to view printer information such as its name, available memory, and so on. m Click Configure to setup options that you’ve added to the printer. 7 Click OK.
7 Windows 3.1 and DOS Users The LaserWriter 12/640 PS comes with software for IBM PC or compatible computers using Windows 3.1 and Windows 95. This chapter describes how to use the PostScript Printer Driver for Windows 3.1 and how to print from DOS. If you are using Windows 95, see Chapter 8.
Printing from Windows applications After you have connected the printer to your computer and installed and set up the printer software, you’re ready to start printing. This section explains the basic steps required to print a document, though the details can vary from one program to another. To find out more about printing from your programs, read the documentation that came with them. If you have Windows NT, print using the TCP/IP protocol or using AppleTalk protocol.
Setting printer driver options You can change the PostScript Printer Driver default options. For example, you can change the preset paper orientation to Portrait or Landscape.
Opening the printer Setup dialog box from your application Most applications have a Print Setup command in their File menus. 1 Choose the Print Setup command from the File menu. This command usually displays the Print Setup dialog box. 2 If you are using more than one printer, select the printer you want to set up. 3 Click the Options (or Setup) button to display the Setup dialog box. Note: The names of the commands and buttons used to display the printer Setup dialog box vary from program to program.
The Paper tab dialog box is displayed first. m Output Format Selects either PostScript or Encapsulated PostScript. Use PostScript for normal printing. Use Encapsulated PostScript to create a file that can be placed in a document of a program that accepts encapsulated PostScript images. m Paper Source Selects which paper cassette or multipurpose tray to use as the paper source. m Paper Size Specifies the paper size. Select the size that matches the paper in the current paper source.
Additional printer options In addition to the Paper tab, other tabs display settings for: m PostScript m Fonts m Features m Job control m Watermark PostScript Click the PostScript tab to display the PostScript tab dialog box, which controls color printing, the communication protocol, and PostScript Level 2 features. m Use PostScript Level 2 Features Tells the driver to use PostScript Level 2 features when printing documents. Use the Level 2 features to speed printing.
m Send Data in Binary Tells the driver to send data to the printer in a binary format. Sending data in binary format may improve the printer’s performance when printing images or documents containing many downloadable fonts. The LaserWriter 12/640 PS printer can receive data in either ASCII or binary format. m Send Full Color Data Tells the driver to print colors on a color printer. Usually it is best to select this option even when printing to a non-color printer. Colors print in finer shades of gray.
Fonts Click the Fonts tab to display the Fonts tab dialog box. Parameters in this dialog box control the way the driver prints TrueType fonts used in your documents. The driver can download available TrueType fonts as TrueType fonts (Type 42), substitute available PostScript fonts for TrueType fonts, or automatically create PostScript versions of TrueType fonts and download them to the printer when you print.
m Substitute PostScript Fonts for TrueType Fonts on This Printer When checked, tells the driver to substitute PostScript fonts available to the printer for TrueType fonts. The driver uses the TrueType Substitutions table to determine which PostScript font to use for each TrueType font installed on your system. Substituting PostScript fonts for TrueType fonts speeds printing (especially when the PostScript fonts are resident in the printer).
Features Click the Features tab to display the Features tab dialog box, which lets you configure the printer software to use optional printing features that you install on the LaserWriter 12/640 PS. Use this dialog box to set up any optional features you may purchase, such as additional memory or the 500-sheet cassette and feeder. m PhotoGrade Turns PhotoGrade on or off. To use PhotoGrade, your printer must be upgraded to have at least 12 MB of RAM.
m FinePrint Turns FinePrint on or off. FinePrint smoothes out lines and curves and enhances text and line graphics that would normally appear ragged. (However, to enhance the quality of images, you may want to turn FinePrint off.) m Tray Switch Turns tray switching on or off. Job Control Click the Job Control tab to display the Job Control tab dialog box, which controls such options as when the PostScript header and the PostScript error handler are sent to your printer.
m PostScript Header The PostScript header contains instructions that a PostScript printer needs to print documents created by the driver. If your printer is connected directly to your computer only, you can save time by choosing the Download button to send the PostScript header only once—when you switch on your printer. Download Each Job tells the driver to send the PostScript header with every document. Already Downloaded tells the driver not to send the PostScript header with documents.
m Select a Watermark Lists available watermark definitions, which can be selected and edited or deleted. m Edit Displays the Edit Watermark dialog box, summarized below. m Add Displays the Add Watermark dialog box, which has the same features as the Edit Watermark dialog box, summarized below. m Delete Deletes the selected watermark definition. m Display area A bitmap area that displays a portrait image of what the page will look like when printed.
m Print in Foreground Tells the printer to print the watermark in the foreground rather than in the background (the default). Choose this setting if you cannot see the watermark on the printed page. m Print Outline Only Tells the printer to print only the outline of the watermark. Choose this setting if the watermark is covering graphic images in the document. m Angle Lets you specify the angle at which the watermark will display on the page.
Downloading a Type 1 font to a PostScript printer usually takes from 15 to 20 seconds. When a program prints a document containing a font that is not resident in your printer, Windows automatically downloads the font with the document. However, after the document prints, any fonts that have been downloaded with the document are cleared from the printer’s memory. This means that each time you print a document that contains fonts not resident in the printer, the fonts must be downloaded.
3 If it is not already selected, select the LaserWriter 12/640 PS from the Installed Printers list. 4 Click Setup. The Setup dialog box appears. Note: You can also open the Setup dialog box from within many Windows programs. Check your program documentation to see if you can change your printer setup from within your program. 5 Click Fonts. 6 Click Font Downloader. The Font Downloader dialog box appears. 7 Choose Memory from the Destination Memory list box.
Printing to a PostScript file As an alternative to printing your document on the printer, you can save a PostScript language description of your document as a disk file. PostScript language descriptions of documents can be useful for m creating document archives m printing documents without using the program that created them (at a service bureau, for example) m diagnosing printing problems You may also want to print an encapsulated PostScript (EPS) file.
Using the driver to print to a PostScript file Using the driver to print to a PostScript file is a three-step process. First, change your printer setup, then use your program to create the file, and finally reset your printer setup for normal printing. Step 1: Changing your printer setup to print to a PostScript file 1 From the Program Manager, open the Control Panel and double-click the Printers icon. The Printers dialog box appears.
Your computer is now set up to create PostScript files when you choose the Print command from a Windows program. Step 2: Printing to a PostScript file 1 Start the program and open the document for which you want to create a PostScript file. 2 If necessary, select the Print Setup command from the File menu, change the settings as appropriate, and select OK. 3 Choose the Print command from the File menu. Your program’s Print dialog box appears. 4 Choose OK.
6 Choose OK. The Connect dialog box closes, and you are returned to the Printers dialog box. 7 If you changed any printer settings to print a PostScript file, choose Setup to display the Setup dialog box. Undo any changes you made and then choose OK. The Printers dialog box appears. 8 Select OK to close the Printers dialog box. 9 Choose Exit from the Settings menu to close the Control Panel.
8 Windows 95 Users This chapter provides information on using the LaserWriter 12/640 PS with computers running Windows 95. If you are using Windows 3.1 or DOS, see Chapter 7.
Printing On a PC, printing functions are controlled through the Page Setup and Print dialog boxes, which are accessed through the File menu. Most Windows application programs use a version of the standard Page Setup and Print dialog boxes, although the exact options presented vary among programs. (See the manuals that came with your program for details about specific options.) You can change default settings the printer uses for all documents with the Apple LaserWriter Utility for Windows.
Printing documents When you are printing from Windows, most application programs display a Print dialog box, in which you specify print options such as the number of copies you want printed, the layout, and which paper tray or cassette will be the paper source. Some application programs also add more choices to the Print dialog box. For information about such options, refer to the documentation that came with the program. 1 Choose Print from the File menu.
Opening the printer Properties dialog box from the Control Panel 1 Click the Start icon on the Task-Bar, select Settings, and click Control Panel. 2 Double-click the Printers icon. 3 Select the printer you want to change and choose Properties from the File menu. Opening the printer Properties dialog box from the Printer folder 1 Click the Start icon on the Task-Bar, select Settings, and click Printers. 2 Select the printer you want to change and choose Properties from the File menu.
Selecting printer options in the Properties dialog box You can change the most commonly used printer settings from the Properties dialog box. (The tabs in the dialog box also give you access to additional printer settings. For information about these settings, see “Additional Printer Options,” next.) The previous sections explain how to open the Properties dialog box. The Paper tab dialog box is displayed first. m Paper Size Specifies the paper size.
m Paper Source Selects which paper cassette or multipurpose tray to use as the paper source. m Copies Specifies the number of copies of each document page to print. m Unprintable Area Displays the Unprintable Area dialog box, used to set the document margins. m More Options Displays the More Options dialog box, used to specify duplex printing settings.
Setting duplex printing options Choose the More Options button in the Paper tab dialog box to display the More Paper Options dialog box, used to specify duplex print settings. If your LaserWriter has been upgraded to a minimum of 12 MB of memory, and you’ve installed the optional duplex printing unit, you can duplex print.
Additional printer options In addition to the Paper tab, other tabs display settings for: m Graphics m Device Options m PostScript m Watermarks m Fonts m General m Details m Sharing Graphics Click the Graphics tab to display the Graphics tab dialog box, which controls resolution and special printing features.
m Resolution Lets you specify the printer’s resolution. m Halftoning Lets you specify new frequency and angle values to use for halftone screens or use the printer’s default values. m Special Lets you define special printing features. Select Print as Negative Image to print a black-and-white reversed image. Select Print as Mirror Image to flip the page image vertically. m Scaling Shrinks or enlarges the print image by a percentage you specify. You can scale the image from 10 percent to 400 percent.
When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in another paper cassette or the multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette and feeder, and it contains the same size paper, automatic tray switching includes it as a paper source.
m FinePrint Turns FinePrint on or off. FinePrint smoothes out lines and curves and enhances text and line graphics that would normally appear ragged. (However, to enhance the quality of images, you may want to turn FinePrint off.) m Tray Switch Turns tray switching on or off. The following options appear only if you open the Properties dialog box through the Printer folder: m Installable options Lists the available options and their current state.
m PostScript Output format Tells the driver to build PostScript document descriptions that print as fast as possible when “optimize for speed” is selected. Such document descriptions might not print successfully on printers with limited memory. Select “optimize for portability” to tell the driver to build PostScript document descriptions that print successfully on many different printers.
Advanced PostScript options Choose the Advanced button in the PostScript tab dialog box to display the Advanced PostScript Options dialog box. m PostScript language level Lets you specify which level of PostScript language to use. m Bitmap compression Lets you specify whether to compress graphics before sending your document to the printer. If you’re using PostScript language level, click No Bitmap Compression. m ASCII data Sends all data in Adobe Communication Protocol.
m Send CTRL+D after job Sends CTRL+D to the printer after a print job to notify the printer the current job is finished and to reset the printer. m Display alert for applications incompatible with driver features When checked, displays a message if an application might be incompatible with some driver features. Watermarks Click the Watermark tab to display the Watermark tab dialog box, which contains options for defining, editing, and deleting watermarks.
m Print watermark Tells the printer how the watermark should be printed. You can print on the first page only rather than on all pages (the default). You can print the watermark in the foreground rather than in the background (the default). Choose this setting if you cannot see the watermark on the printed page. You can print only the outline of the watermark. Choose this setting if the watermark is covering graphic images in the document.
m Automatically center/Position relative to center Tells the driver how to position the watermark. “Automatically center” centers the watermark on the page. “Position relative to center” lets you specify x and y coordinates for the watermark relative to the center. m Color Lets you specify red, green, and blue values for the color in which the watermark is printed. As an alternative, Choose Color brings up a Color dialog box that lets you view and select a color for the watermark.
m Threshold Lets you specify the size of the font at which the PostScript driver should switch from sending TrueType fonts as Type 1 to sending them as Type 3 (bitmap) fonts. m Favor system TrueType fonts When checked, tells the driver to use the system TrueType font instead of the printer font when the same font is found on both the printer and the computer. m Send PostScript Fonts As Lets you specify how to send PostScript fonts to the printer.
Details Click the Details tab to display the Details tab dialog box, which controls the printer port. The Details tab is available only if you open the printer Properties dialog box through the Printer folder. m Print to the following port Lets you specify the port your printer is attached to or the path to the network printer you’re using. m Add Port Click to add a new port or to specify a new network path. m Delete Port Click to delete a port from the “Print to the following port” list box.
m Timeout settings/Not selected/Transmission retry “Not selected” specifies how long Windows 95 waits for the printer to be online before reporting an error. “Transmission retry” specifies how long Windows 95 waits for the printer to be ready before reporting an error. m Spool Settings Click to specify how the document is sent from the application to the printer. m Port Settings Click to change your port settings. Add Port The Add Port dialog box lets you add a new port or specify a network path.
Sharing The Sharing tab dialog box controls network sharing of the printer. Even if you are not using NetWare, you can still share your printer with other users on the Microsoft Network. The Sharing tab is available only when you open the printer Properties dialog box from the Printer folder. If you don’t see the Sharing tab in the Printer folder, open the Network Control Panel. Select Microsoft Networks as your Primary Network logon. Then select File and Print sharing.
m Share Name Enter the name of the shared printer. This name appears in the Network Neighborhood window when users search for network printers. m Comment Enter any comments about this printer. Comments can be viewed by users searching for network printers. m Password Enter the optional password if you want to restrict network user access to this printer.
9 Loading Paper This chapter describes how to load the LaserWriter 12/640 PS paper cassette and multipurpose tray with paper. It describes how to load standard paper, letterhead, three-hole punched paper, envelopes, labels, and transparencies for printing. You can purchase additional printing options for use with your LaserWriter 12/640 PS, including the LaserWriter 12/640 PS 500-Sheet Cassette and Feeder and the LaserWriter 12/640 PS Envelope Cassette.
Automatic or manual printing with the LaserWriter 12/640 PS You can automatically print using paper from the paper cassette or using paper stacked in the multipurpose tray. You can also manually feed paper, envelopes, three-hole punched paper, labels, postcards, transparencies, and labels into the printer using the multipurpose tray.
Letter-size paper 1 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pushing or pulling the guide. 2 Adjust the width guide to its maximum width by squeezing the colored lever (located on the right side of the cassette) against the brace and sliding the guide outward. 3 Push down gently on the paper tray until it rests against the bottom of the cassette and locks into place.
5 Adjust the width guide so that it fits snugly against the paper, but not so tightly that it might cause binding. To avoid paper jams, always set the length and width guides to the correct positions for your particular paper. Adjust the length and width guides to fit the size paper you’re using. Legal and other size paper 1 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pushing or pulling the guide.
Letterhead paper and three-hole punched paper Insert letterhead paper into the paper cassette face down, with the top of the letterhead at the front of the tray (the handle end). Align letterhead and three-hole punched paper as shown. Adjust the length and width guides to fit the size paper you’re using. Note: If you want to print on both sides of the letterhead paper, place the letterhead paper face up in the paper cassette, with the top of the page closest to the handle.
Opening the multipurpose tray To use the multipurpose tray you must first open it. 200 Chapter 9 1 Gently open the door. 2 Grasp the tab and slide out and extend the tray.
Placing paper and envelopes in the multipurpose tray You can use the multipurpose tray for all your printing jobs. You can keep a small stack of paper in the tray and let the LaserWriter 12/640 PS feed the paper automatically, or you can use the multipurpose tray for manual feed printing.
Place the paper in the tray so that the left side of the stack is aligned with the tray’s left side. Adjust the width guide so that it just touches the right edge of the stack. Don’t adjust the guide so tightly against the stack that it causes binding or rumpling of the paper. Adjust this guide to fit the width of your paper. For manual-feed printing, place a single sheet of paper, labels, or transparency film or a single envelope in the multipurpose tray.
Loading three-hole punched paper in the multipurpose tray You can load a stack of three-hole punched paper in the multipurpose tray for automatic printing. You can also print on three-hole punched paper manually by feeding one sheet at a time. This illustration shows how to load a stack of three-hole punched paper in the multipurpose tray. Align three-hole punched paper along the left edge of the tray.
Loading letterhead paper in the multipurpose tray You can load a stack of letterhead in the multipurpose tray for automatic printing. You can also print letterhead manually by feeding one sheet at a time. This illustration shows how to load a stack of letterhead in the multipurpose tray. Place letterhead paper face up in the tray, with the top of the page “in” (closest to the printer).
Loading envelopes in the multipurpose tray You can load a stack of 10 envelopes in the multipurpose tray for automatic printing. You can also print envelopes manually by feeding them one envelope at a time. This illustration shows how to load a stack of envelopes in the multipurpose tray. Stack the envelopes so that the tops are to the right and the flaps are down. Slide the width guide so that it rests against the envelopes. Adjust the width guide on the multipurpose tray to the size of the envelope.
For best results when printing envelopes, be sure to position your address block properly in your word-processing document. You’ll need to print in landscape (horizontal) orientation and to adjust the top and left margins in your word-processing program’s page formatting controls.
4 Set your program to print lengthwise on the envelope. On a Mac OS–based computer, choose Page Setup from the File menu, select the Landscape orientation icon, and click OK. On a Windows 3.1–based computer, open the Printer Setup dialog box and select Landscape in the Orientation option. On a Windows 95–based computer, open the print Properties dialog box and select Landscape in the Paper tab. 5 Set your program to print using the multipurpose tray.
Loading labels in the multipurpose tray You can load one sheet of labels at a time into the multipurpose tray for manual printing. Insert the sheet of labels into the paper cassette face up. Use only labels recommended for use in laser printers. Don’t attempt to print sheets that have labels missing. This may cause a jam. IMPORTANT When you print labels, use the multipurpose tray. (This helps avoid paper jams and curling.
Loading transparencies in the multipurpose tray You can load one sheet of overhead transparency at a time into the multipurpose tray for manual printing, or you can place a stack of about 40 transparencies in the tray for automatic feed. To avoid leaving fingerprints (and ensure the best image quality), handle transparencies by their edge. IMPORTANT When you print overhead transparencies, Apple recommends you use the multipurpose tray and use the face-up output tray for delivering printed transparencies.
Choosing paper The LaserWriter 12/640 PS prints on standard laser-quality paper (16- to 28pound stock). For the best results, Apple recommends 20-pound stock. The printer can accept stock of up to 32 pounds from the multipurpose tray. You can also expect excellent results on most colored and textured papers. The LaserWriter 12/640 PS produces high-quality transparencies for overhead projection. Medium-weight photocopier transparencies work best.
Filling the optional envelope cassette 1 Slide the envelope cassette out of the 500-sheet feeder. 2 Move the postcard guide to the back of the envelope cassette, if necessary. To remove the postcard guide from the envelope tray, pinch the indented area against the front of the guide. Roll the guide toward the front of the envelope cassette and lift up.
7 Adjust the width guide so that it fits snugly against the envelope, but not so tightly that it might cause binding. To avoid envelope jams, always set the length and width guides to the correct positions for your particular envelope. 8 Insert the envelope cassette into the 500-sheet feeder.
3 Push down gently on the envelope tray until it rests against the bottom of the cassette and locks into place. 4 Lift the back of the envelope cassette and move the length guide until it matches your postcard’s length. Make sure the tab fits into the marked slots. 5 Pinch the color tab (located on the right side of the envelope cassette) against the post and move the envelope width to its maximum setting. 6 Insert the postcards into the envelope tray.
Filling the optional 500-sheet cassette 1 Slide the cassette out of the 500-sheet cassette and feeder. 2 Set the length guide (located on the back of the cassette) to the position that corresponds to your paper’s length. You adjust the length guide by pulling up on one corner of the guide and then the other. The cassette is marked with positions for paper of U.S. letter (8-1/2 x 11), A4, and U.S. legal sizes (8-1/2 x 14).
6 Adjust the width guide so that it fits snugly against the paper, but not so tightly that it might cause binding. To avoid paper jams, always set the length and width guides to the correct positions for your particular paper. 7 Insert the paper cassette into the 500-sheet feeder. Loading the 500-sheet cassette with letterhead and three-hole punched paper Insert letterhead paper into the 500-sheet cassette face down, with the top of the letterhead at the front of the tray (the handle end).
10 Maintenance The LaserWriter 12/640 PS is designed for trouble-free service. Maintenance involves little more than putting in a new toner cartridge every 6,000 pages or so and performing a few minor cleaning tasks. The recommended service interval is 120,000 pages to check and service wear on the rollers and fuser. This service can be arranged through an Apple-authorized dealer.
Safety first The fixing roller assembly in the LaserWriter 12/640 PS operates at very high temperatures—around 400° F (204° C). Allow the rollers to cool before performing maintenance and troubleshooting.
Precautions during maintenance To prevent damage to the printer while performing maintenance, observe the following precautions. m Don’t lubricate the printer. m Don’t attempt to disassemble the printer. m Don’t place anything on top of the printer. Regular maintenance The toner cartridge holds the toner powder that forms the printed images. Each cartridge should yield about 6,000 pages. If you print many graphic images, you may need to change cartridges more often.
1 Open the printer cover. Lift this latch to open the top cover.
2 Remove the used cartridge. Pull the cartridge up and out. 3 Slide the yellow plastic square back and forth to remove any toner residue. Slide the square back and forth. 4 Take the new cartridge out of its packaging.
5 Distribute the toner powder by gently rocking the cartridge back and forth. 6 Firmly pull the tab directly away from the cartridge to remove the sealing tape. WARNING Be sure to pull the tab straight out of the cartridge. Don’t pull too quickly or at an angle—either might damage the toner seals within the cartridge.
7 Align the arrow on the left side of the toner cartridge with the arrow on the left side of the printer, then slide the cartridge downward into the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer.
8 Close the printer and resume printing. Cleaning the exterior Unplug the power cord and then wipe the exterior of the printer with a clean, soft, damp cloth. Use a mild soap or detergent if necessary, but never use an ammonia-based cleaner. Be careful not to get any liquid in the power cord port. WARNING Never use ammonia-based cleaners on or around the LaserWriter 12/640 PS. They may react chemically with the toner and with the printer’s plastic case.
11 Fixing Paper and Image Problems This chapter provides solutions to problems you may encounter with paper jams or print quality while using your LaserWriter 12/640 PS. The first section discusses how to read the printer’s indicator lights to help you identify and solve problems, and how to clear paper jams. The rest of the chapter covers specific problems that can occur when you are printing a document.
Checking the indicator lights The lights on the front panel of the LaserWriter 12/640 PS indicate the printer’s operating status. Light On Off Flashing Ready/In Use Printer is ready to use. Printer cannot print because of an error, or the cover is open, or the printer is turned off. Printer is warming up, printing a startup page, or processing data for the next print job. Paper Out Paper cassette is empty. Paper supply is OK. Printer is ready for sheet of manual-feed paper.
Checking for and clearing paper jams Occasionally a piece of paper may get stuck inside the printer during the printing process. Follow these steps to find and clear a paper jam. IMPORTANT If you experience paper jams after you first set up the printer, check all areas of the printer to make sure that the packing materials have been removed. 1 Check the paper exit area on top of the printer to see whether the paper is jammed there. If so, gently pull the paper out.
2 Open the top cover of the printer and remove the toner cartridge. If the jam is around the pressure roller area, remove the paper as shown here: If you cannot remove the paper, pull the paper from within the printer, first pulling into the printer, then out toward you to free it. 3 Remove the paper cassette to see whether the jam is in the paper cassette area. If so, gently release or pull out the jammed paper. Check that all paper edges are under the bracket at the front of the cassette.
4 Check the multipurpose tray (if you are using it) to see whether paper has jammed there. If so, gently pull the paper out. 5 Once you have removed the jammed paper, reinsert the toner cartridge, close the top cover, and slide the paper cassette back into the printer. Note: You must open and close the top cover to reset the printer.
Checking the optional 500-sheet cassette and feeder m Remove the paper cassette to see whether the jam is in the paper cassette area. If so, gently release or pull out the jammed paper. Check that all paper edges are under the bracket at the front of the cassette. Papers edges over the bracket are also considered paper jams. If you have removed the jammed paper, open and close the top cover to reset the printer.
Checking the optional duplex printing unit 1 Remove the the duplex printing unit tray to see whether the jam is in the tray area. If so, gently pull out the jammed paper. Hint: It may be difficult to view paper jams in the duplex printing unit tray area because paper jams may occur toward the back of the tray area. Look for wrinkled or curled edges indicating a paper jam. 2 Open the duplex printing unit’s door to see whether the jam is around the paper guide for the duplex printing unit.
3 Check around the roller area. You may have to push the roller to see if a paper is behind the roller. 4 Once you have removed the jammed paper, slide the tray back into the duplex printing unit and close the door. 5 Open and close the top cover to reset the printer. Avoiding paper and envelope jams and wrinkling Depending on the quality of paper and envelopes that you use, some papers or envelopes may jam or wrinkle as they pass through the printer.
Problems with printed documents This section provides remedies for problems in the appearance of a printed document. The quality of grayscale art could be better. Turn on the PhotoGrade feature, as described in Chapter 6 for Mac OS users and Chapters 7 and 8 for Windows users. Also, try turning off the FinePrint feature. Note: You’ll need at least 12 MB memory to use PhotoGrade. Paper curls when you print on it.
Nothing is printed on the paper. If you get a blank document, try the following steps. m If the cartridge is new, be sure to remove the plastic tape. m Redistribute the toner powder by gently rocking the toner cartridge. If you still get a blank document, the cartridge has run out of toner and needs replacing. The image prints in black and white although the original document is in color or grayscale. If the printed image contains only black and white areas instead of grays, try the following step.
The page prints solid black. If your document prints black, turn your printer off and on again. If your document still prints black your printer needs servicing. Printer prints simplex even though duplex printing is specified.
Faded areas or white voids appear on the page. If portions of the page are faded or are missing, try the following steps: m Use different paper or transparency material. m Use paper that has been in a sealed wrapper; paper that has been out for a long time may have too much moisture in it. m Redistribute the toner in the cartridge (see “Replacing the Toner Cartridge” in Chapter 10).
12 Fixing Other Problems This chapter provides solutions to problems you may have printing with the LaserWriter 12/640 PS from Mac OS, Windows, DOS, and UNIX computers. Troubleshooting with the indicator lights To diagnose and fix problems by checking the indicator lights on the front of the printer, see Chapter 11. Mac OS–based computer troubleshooting If you are using the LaserWriter 12/640 PS from a Mac OS–based computer, use this section for troubleshooting tips.
No LaserWriter 8 icon appears in the Chooser. Make sure that the LaserWriter 8 driver is properly installed. The printer driver may be on your startup disk but may have been moved to the wrong location. If necessary, drag the driver into the Extensions folder inside the System Folder. Also make sure that you have only one System Folder on your startup disk. Refer to the information that came with your computer. The printer is not listed in the Chooser.
m The printer has the same name as other printers on the network. If that’s the case, the printer automatically appends a number to the end of its name when it’s turned on. The number may change each time you turn on the printer. The printer administrator can change the name using the Apple Printer Utility for the Mac OS or the Apple LaserWriter Utility for Windows, as described in Appendix A.
Printer-specific options don’t appear in the Print dialog box. Make sure the hardware options are properly installed in the printer, as described in Chapter 5. If the desktop printer extension is turned on, select a desktop printer icon. Choose Change Setup from the Printing menu, then click Auto Setup in the dialog box that appears. If the desktop printer extension is turned off, open the Chooser and click the LaserWriter 8 icon.
A message on the screen says the printer can’t print. If you get such a message, try these steps: m Make sure that the printer is turned on. m Check the network cables. m Make sure your startup disk has the LaserWriter 8 driver in the Extensions folder, which is inside the System Folder. m Make sure the printer is selected in the Chooser. Be sure to select the printer’s name as well as the LaserWriter 8 icon and, if your network has zones, the correct AppleTalk network zone.
The desktop printer icon has an X drawn through it. The X indicates that the desktop printing software is turned off or the LaserWriter 8 extension is not in the Extensions folder. m You may have started the computer using a different startup disk or temporarily turned off all the software extensions. When you restart the computer as usual, the icons will return to normal. m You may have removed the desktop printing software that created the printer icons.
IBM PC or compatible troubleshooting If you are using the LaserWriter 12/640 PS from an IBM PC or compatible computer, use this section for troubleshooting tips. A message on the screen says the printer can’t print. If you get such a message, try the following steps. m Make sure that the printer is turned on. m Check the network or parallel cables. m Make sure that the PostScript printer driver has been installed as described in Chapter 3. Nothing is printed; no paper comes out of the printer.
For Windows 95 users, check the following additional item: m Open the Printer folder, select the printer, and click Properties. click the PostScript tab and click the Advanced button. Make sure that ASCII data and “Send CTRL+D after job” are selected. For Windows 3.1 users, check the following additional item: m Open the Printer Control panel, select the printer, and choose Setup. Select the PostScript tab in the Properties dialog box.
m Check that the NetWare file server and the printer are on the same segment of the network. If they are on different segments, you can configure the printer by specifying the IPX network number and the ethernet node address. See “Connecting to a Network Printer Manually” in Appendix A. m Check the printer’s frame type, printed on the startup page. Make sure it matches your computer’s frame type or your NetWare file server’s frame type.
UNIX troubleshooting If you are using the LaserWriter 12/640 PS from a UNIX workstation, use this section for troubleshooting tips. When I print a text file, the lines stairstep off the page. You need to use a print queue that adds a carriage return at the end of each line. To set up the print queue, the printer administrator follows the instructions in “Step 4: Configuring Users’ Workstations” in Chapter 4.
The printer administrator forgot the password for the TCP/IP Printer Configuration Utility. See the service information that came with your printer to learn how to get in touch with Apple. Sometimes printing the first page takes longer than I expect. The LaserWriter 12/640 PS automatically goes into an energy-saving mode after it’s been idle for a while. When you print while it’s in this mode, the printer takes about a minute to warm up before it can print the first page.
m Check the /etc/bootptab file to verify m that the ip entry is a valid IP address and that it matches the address in the /etc/hosts file m the ha entry is the correct Ethernet address (found on the printer’s startup page) with no colons separating the bytes m the ht entry is either ether or ethernet m Turn the printer on and off and immediately verify that the bootpd is running. On many UNIX systems, you can accomplish this by typing ps -e or ps -ax at the UNIX prompt on the server.
Appendix A Setting the Printer Default Settings Though the printer itself has no control panel, you can configure it by using programs on computers connected to the printer: m On Mac OS–based computers, use the Apple Printer Utility and the desktop printer’s setup function. m On Windows-based computers, use the Apple LaserWriter Utility for Windows. m On UNIX-based workstations, log in to the TCP/IP Printer Configuration Utility using the UNIX telnet program.
Using the Apple Printer Utility for the Mac OS The Apple Printer Utility program allows you to set the default settings that control how various aspects of the LaserWriter 12/640 PS work. Use it to choose the basic printer settings that you want to use for all documents. You can also change printer settings without changing the printer’s basic defaults by changing the settings in the Print and Page Setup dialog boxes.
Opening the Apple Printer Utility The Apple Printer Utility has two windows: the Printer Selector window, which is similar to the Chooser, and the printer features window, which you use to view or change the printer’s settings. 1 Double-click the Apple Printer Utility. The Installer puts the Apple Printer Utility in the Apple LaserWriter Software folder. You can move it wherever you like. 2 In the Printer Selector window, select and open the printer you want.
3 Click Open Printer. The printer feature window appears with the Printer Information category displayed. To send your changes to the printer, click Send. To verify that the printer received the changes you sent, click this button. This category tells you about the printer you selected. To restore the original software settings, click Set Defaults and then Send. You can change settings in these categories.
Quitting the Apple Printer Utility To quit the Apple Printer Utility: m Choose Quit from the File menu. Viewing printer information You can view information about your LaserWriter 12/640 PS by displaying the printer information in the printer features window. m Open the Printer Information category, if necessary. Note: The Printer Information category is automatically opened whenever you open a printer in the Apple Printer Utility.
Naming the printer To help users easily select the LaserWriter 12/640 PS printer from their computers, give the printer a unique name based, for example, on its location or the group of users who commonly accesses it. Use the following procedure to name or rename any LaserWriter 12/640 PS printer on the AppleTalk network. IMPORTANT Be sure to tell users what the printer name is and what zone it’s located in. 1 Open the Name category. The name panel appears with the selected printer’s current name.
Downloading fonts to the printer You can download additional fonts to the printer’s RAM to speed up printing. You do not have to download fonts to use them in printed documents, but doing so can make printing faster than storing fonts only on your computer. Fonts downloaded to the printer’s RAM are lost whenever the printer is turned off. 1 Open the Fonts category. The Fonts panel appears. The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM.
Removing fonts You can remove fonts from the printer’s memory when you no longer need them. You cannot remove fonts from the printer’s ROM. 1 Open the Fonts category. The Fonts panel appears. The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM. You cannot remove fonts from the printer’s ROM. 2 Select the fonts you want to remove. 3 Click Remove. 4 Click OK. Printing font samples You can print a list of the fonts currently stored in the printer’s memory.
Turning the startup page on or off The LaserWriter 12/640 PS normally prints a sample page when you turn the printer on. This page shows the printer’s name, the total number of pages printed, the amount of memory, installed options, and communication settings. You can turn this feature off if you wish. 1 Open the Startup Page category. The Startup Page panel appears. 2 Click the checkbox to turn the startup page on or off. When an X appears in the checkbox, the printer is set to print the startup page.
Setting the print density If your documents are printing too light or too dark, you can adjust the print density of the printer to print lighter or darker text and images. 1 Open the Print Density category. The Print Density panel appears. 2 Drag the slider to increase or decrease the print density. 3 Click Send to send the Print Density setting to the printer.
1 Open the Paper Handling category. The Paper Handling panel appears. Choose the size of paper in the multipurpose tray. (If you print jobs that are a different size paper, the printer avoids the multipurpose tray.) 2 Click the checkbox to turn Automatic Tray Switching on or off. When an X appears in the checkbox, tray switching is turned on. 3 Choose a default paper size for the multipurpose tray from the pop-up menu.
5 Choose printing on one side or both sides of the paper from the pop-up menu. If you want the binding orientation along the side of the paper (like in a book or magazine), choose “two-sided, no tumbling.” If you want the binding orientation along the bottom side of the paper (like in a calendar), choose “two-sided, with tumbling.” Note: You must have the optional duplex printing unit to print on both sides of the paper.
Selecting imaging options FinePrint provides smoother, less jagged printing of text characters. You can set the printer’s default setting for the FinePrint feature to on or off. Users can change this setting from the Print Options dialog box. To print high-quality images with PhotoGrade, turn off FinePrint. PhotoGrade enhances the look of printed images, such as scanned photographs, by providing more shades of gray and better printed clarity and contrast.
1 Open the Imaging Options category. The Imaging Options panel appears. 2 Click the FinePrint On or Off button. 3 Click the PhotoGrade On or Off button. 4 Drag the slider to change the controls. 5 Click Send to send the Imaging Options setting to the printer. IMPORTANT When you are printing from a Mac OS–based computer, PhotoGrade works only when the Color/Grayscale option is selected in the Print dialog box.
Setting up job handling You can specify how the printer handles jobs for each type of network. You can set the printer to maintain contact with the computer until all pages of a job are finished printing. This allows users to receive printer messages, such as a message telling them that the printer is out of paper, while their job is printing. You can also have the printer break contact with the computer once the print job has been sent to the printer (but is still being processed).
3 Click the checkboxes next to the network types to specify when the connection with the computer should be broken. An X in a checkbox means the printer prints all pages in a job before closing the connection with the computer that requested the print job. 4 Click Send to send the job-handling configuration settings to the printer. Setting the printer’s network zones You can specify the EtherTalk network zone for the printer. 1 Set the communication switch on the printer to the Normal (in) position.
3 Open the Printer’s Zone category. A list of the EtherTalk zones appears. 4 Select the zone you want the printer to appear in. 5 Click Send to send the zone setting to the printer. Changing TCP/IP configurations You can specify the IP address of the printer. For information about determining the printer’s IP address and setting up the printer on a TCP/IP network, see Chapter 4. 1 Open the Communication Configuration category. You see a list of communication settings options.
2 Open the TCP/IP Configuration category. A panel appears in which you can enter the IP address. Drag the slider to change the printer’s subnet mask. You can drag the slider only if the printer’s IP address is not 0.0.0.0. Type the IP address here. IP address of the default gateway used for sending packets off the local network 3 Enter the IP address. 4 Drag the slider to set the printer’s subnet mask. 5 Enter the default Gateway Address.
You make changes to the communication settings with the printer’s communication switch set in the Normal (in) position. This makes all communication settings available for changes. For more information about connecting the printer to LocalTalk, Ethernet, and parallel ports, see “Connecting the Printer” in Chapter 1. For more information about setting the communication switch on the printer, see “Adjusting Communication Settings” in Chapter 1.
4 Choose the port settings you want. m The LocalTalk interface is always set to PostScript mode. m You can set the EtherTalk interface to PostScript mode or turn it off. m You can set the NetWare interface to PostScript mode, PCL5 mode, AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected), or turn it off.
2 Turn the printer off and back on again. 3 Set the communication switch on the printer to the Normal (in) position. Sending PostScript files to the printer You can download PostScript files to the printer to print a PostScript program or to run a PostScript program to change the internal settings of the printer. You can create a PostScript file in a variety of text-editing programs or by printing any document to a file (just click the File button in the Print dialog box).
2 To confirm that you want to restart the printer, click Restart. When the printer Ready light stops blinking, the printer is ready to print. The same effect can be achieved by physically turning the printer on and off again. IMPORTANT If the LaserWriter 12/640 PS is on a network shared by other users, make sure that no one is attempting to use the printer when you restart it. If someone’s printing job is canceled, they must resubmit it.
Use the Apple LaserWriter Utility for Windows to m name the printer m turn printing of a startup page on and off m set paper-handling options m print a list of printer fonts m configure the printer’s communication port settings m configure the printer for NetWare and TCP/IP m send PostScript files to the printer m turn the printer’s FinePrint feature on or off m turn the printer’s PhotoGrade feature on or off m print a configuration page m set the print density to lighten or darken printing m restart the pr
Naming the printer on AppleTalk networks Each LaserWriter 12/640 PS can be given an individual name for AppleTalk networks. Use the following procedure to rename the LaserWriter 12/640 PS. 1 Choose Name Printer from the Utilities menu. The Name Printer dialog box appears. 2 Type the new name. 3 Click OK. A page prints confirming the printer’s new name. Be sure to tell users what the printer name is and its location when you install the printer software on their computers or instruct them to do so.
Setting paper-handling options When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in the paper cassette or multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette and feeder, and it contains the same size paper, automatic tray switching includes it as a paper source.
5 Choose the output tray from the list box. The Face Down output tray is the default. This tray is located on the top of the printer and stacks the output media face down. Face Up output reduces the curl of your paper by using a “straight-through” paper path through the printer. This is useful when you print on heavy media, such as transparencies, envelopes, and postcards. Note: You can use Face Up output with or without the optional face-up output tray.
Printing a list or samples of printer fonts You can print a list or samples of the PCL or PostScript fonts currently stored in the printer’s memory or attached hard disk. 1 Choose Print PostScript Fonts or Print PCL Fonts from the File menu. For PCL fonts, samples print automatically. For PostScript fonts, the Print Fonts dialog box appears. 2 Click Print Font Catalog or Print Font Samples. PostScript font samples or a list of PostScript fonts are printed.
You make changes to the communication settings with the printer’s communication switch set in the Normal (in) position. This makes all communication settings available for changes. Communication switch For more information about connecting the printer to LocalTalk, Ethernet, and parallel ports, see “Connecting the Printer” in Chapter 1. For more information about setting the communication switch on the printer, see “Adjusting Communication Settings” in Chapter 1.
m You can set the TCP/IP interface to PostScript mode, PCL5 mode, AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected), or turn it off. IMPORTANT If you select the On mode setting to turn on the EtherTalk, NetWare, or TCP/IP interface, the change does not take effect until the printer is turned off and back on again. 3 Click Set Port.
Configuring TCP/IP You can specify the IP address of the printer. For information about determining the printer’s IP address and setting up the printer on a TCP/IP network, see Chapter 4. 1 Choose Configure TCP/IP from the Utilities menu. 2 Enter the IP address. 3 Enter the subnet mask. You can specify a subnet mask only if the printer’s IP address is not 0.0.0.0. 4 Enter the default gateway address. The IP address of the default gateway is used for sending packets from the local network.
Setting imaging options The LaserWriter Utility allows you to specify some printer imaging options, including the control of FinePrint and Photograde options and the setting of screen frequency and angle. FinePrint provides smoother, less jagged printing of text characters. You can set the printer’s default setting for the FinePrint feature to on or off. Users can change this setting from the print Properties dialog box. To print high-quality images, turn off FinePrint.
1 Choose Imaging Options from the Utilities menu. The Imaging Options dialog box appears. 2 Choose the printer resolution. 3 Click the FinePrint on or off button. 4 Click the PhotoGrade on or off button. 5 Drag the Frequency/Angle slider to set screen angle and resolution. 6 Click OK. A page prints confirming the choice. Printing the configuration page You can print a listing of the current configuration settings and other information about the printer.
Printing the page count The LaserWriter 12/640 PS stores a running total of the number of pages it has printed. This total is printed on the startup page when you start the printer (if the startup page option is turned on). You can also print it using the Apple LaserWriter Utility for Windows. m Choose Print Page Count from the Utilities menu. A page prints listing the number of pages printed to date.
Connecting to a network printer manually In certain situations you may need to connect to your printer manually before you can configure it. For example, m the printer is on a different network segment than the file server m the printer’s Ethernet frame type is not the frame type that you want to use (See the “Novell Netware Troubleshooting” section in Chapter 12 for more information.) To connect to a network printer manually, follow these steps: 1 Start Windows.
Using the TCP/IP Printer Configuration Utility You can use telnet, a standard UNIX terminal emulation program, to log in to the printer’s configuration utility. The changes you make in the utility affect all printer users on your TCP/IP network—you don’t need to repeat this process for each workstation on the network.
Quitting the Configuration Utility 1 Go to the main menu of the TCP/IP Printer Configuration Utility. 2 Press Enter. 3 If you’re asked if you want to save changes, type Y and press Enter to save the changes, or just press Enter to discard the changes. Printing the configuration page The configuration page shows setup information for the printer itself and for all of the network interfaces. 1 Go to the main menu of the TCP/IP Printer Configuration Utility. 2 Type 1 and press Enter.
Viewing or changing the printer’s IP address You must initially set the the printer’s IP address using one of the methods described in Chapter 4. Subsequently, you can use the TCP/IP Printer Configuration Utility to change the address or to store it permanently in the printer’s nonvolatile memory. 1 From the main menu of the TCP/IP Printer Configuration Utility menu, press 4 and Enter. A pair of numbered choices is displayed.
Setting the subnet mask If your network includes subnets, you can set the subnet mask. WARNING Use this option with care. If you enter an invalid subnet mask, you may not be able to access the printer. 1 From the main menu of the TCP/IP Printer Configuration Utility menu, press 5 and Enter. 2 When requested to do so, type the IP address of the subnet mask in the following format, then press Enter: XXX.XXX.XXX.XXX, where each XXX is a number between 0 and 255.
Changing the password for this utility 1 From the main menu of the TCP/IP Printer Configuration Utility menu, press 8 and Enter. 2 When requested to do so, type a 5–10 character password. The characters you type will not appear on the screen. Resetting the printer’s TCP/IP interface If you’re having problems with your TCP/IP connection to the printer and can’t solve the problem by any other means, you may try resetting the printer’s TCP/IP interface.
Appendix B Setting Up the Printer as an ATPS Remote Printer Setting up your LaserWriter 12/640 PS printer as a remote ATPS (AppleTalk Print Spooler) printer on a NetWare network requires minimal configuration; most of the network printing capability is built into every Mac OS–based computer. With the proper software and physical connections, a Mac OS–based computer on a NetWare network can print to a NetWare-managed printing queue that can be selected from the Mac OS Chooser.
Configuring ATPS for the first time on a NetWare 4 server If you are setting up the printer for access by Mac OS–based computers on a NetWare 4 network and this is the first time you are configuring ATPS, follow these instructions. You can configure ATPS from the server console, or by running RCONSOLE (remote console) from a client computer. 1 At the console prompt, type load install The Install utility starts and a list of Installation Options appears.
11 In the list of installed printers, locate and select the newly installed printer from the list. (It should be identified as “LaserWriter 12/640 PS.”) 12 If necessary, edit the Spooler’s AppleTalk Name field and press Esc to complete the setup. Note: You can also edit information about the print server or spooler. See the documentation provided with NetWare for more information. 13 Press Esc to exit the utility. A prompt appears, asking if you want to create a new file.
2 Select Product Options from the list and press Enter. A list of product options appears. If the Mac OS NLM is installed and operating properly, a NW-MAC option will be available. 3 Select the NW-MAC option and press Enter. A list of configuration files appears. 4 From the list, select the file SYS:\SYSTEM\ATPS.CFG and press Enter. A prompt appears, asking if you want to create a new file. 5 Type y and press Enter.
9 Select the SYS:\SYSTEM\AUTOEXEC.NCF file and press Enter. A window appears, displaying the file’s contents. 10 Insert the following line after the load afp statement: load atps This command instructs the NetWare server to automatically load the ATPS service at startup time. 11 Press Esc to exit the editor, then type y and press Enter to confirm the changes. 12 Press Esc three times to exit the Install utility. 13 At the system console prompt, type load atps and press Enter.
5 Type y and press Enter. An empty window appears, providing an area for entering configuration information. 6 Enter a line of configuration information for each LaserWriter 12/640 PS printer. (Enclose the printer name and zone name in quotation marks.) Example "Sales Printer:Ethernet Zone" This example identifies the printer “Sales Printer” located in the zone “Ethernet Zone.
Appendix C Using Fonts With the Printer A font is a collection of letters, numbers, and symbols in a distinctive typographic design. Your Mac OS–based computer and LaserWriter 12/640 PS printer come with a variety of fonts that look great both on your monitor and on paper. Fonts come in such a variety of formats that problems can sometimes arise. This appendix provides the information you need to avoid such problems and to solve them if they come up.
Bitmapped fonts Bitmapped fonts consist of “pictures” of a typeface at specific sizes. For example, you might have bitmapped fonts at 10-, 12-, and 18-point sizes installed in your Mac OS–based computer. For best results you need a separate font file for each size of character you want to use. The icon of a bitmapped font (also called a fixed-size font or screen font) has the single letter A on it. The font’s point size appears at the end of its name.
PostScript fonts PostScript is a page-description language that defines the characters, symbols, and images that appear on each page of a document. A PostScript font comes as a pair of fonts: an outline font for the printer and a corresponding bitmapped font for displaying type on your screen. No bitmapped font, no menu entry: If your system doesn’t have the bitmapped font, the PostScript font name won’t appear in your font menu.
TrueType fonts A TrueType font is scalable, describing a typeface without rigidly specifying a size. So it looks good whatever size you choose. TrueType fonts provide sharp text at any size on screen or on paper. You can mix and match TrueType fonts from various font vendors. TrueType fonts store individual text characters as mathematical descriptions of lines and curves, rather than as groups of pixels (a bitmap).
How does a font look? To see a TrueType or bitmapped font on your screen, double-click the font’s icon to open it. A sample of that font appears (in three sizes for TrueType fonts and in the size you opened for bitmapped fonts). You can also use the Key Caps desk accessory to examine fonts. See the documentation that came with your computer for instructions. QuickDraw GX imaging technology A QuickDraw GX font is a TrueType or PostScript font with an additional set of sophisticated features.
How TrueType fonts work with other kinds of fonts Although TrueType fonts offer distinct advantages, your LaserWriter 12/640 PS printer can also use other kinds of fonts. TrueType and bitmapped fonts Mac OS–based computers running System 7 come with both bitmapped (screen) fonts and TrueType fonts installed. This maintains consistency with documents created on Mac OS–based computers that don’t have TrueType fonts.
For example, if a document uses 12-point Times, available in that size as a bitmapped font and as a TrueType font, the system uses the bitmapped font. If a document uses 4-point Times, the system scales the TrueType font to that size, because a bitmapped version isn’t available. Using only TrueType fonts produces a closer match between the appearance of type on the screen and on paper.
TrueType and PostScript fonts PostScript fonts were designed as fonts for PostScript printers. However, if you have Adobe Type Manager software installed, your computer can both display and print PostScript fonts. Use different names: To avoid confusing the printer software, be sure that you don’t install both TrueType and PostScript versions of the same font. For example, do not have a PostScript font file called Times and a TrueType font file called Times installed in your system at the same time.
Where fonts are stored All fonts for your LaserWriter 12/640 PS printer reside in special places within the System Folder. To install fonts in System 7, you drag them to the System Folder. The Mac OS will automatically put them where they belong. For versions 7.1 and 7.5 of the Mac OS, all the fonts are installed in the Fonts folder within the System Folder.
Suitcases A font suitcase is a special folder for collections of fonts. Suitcases provide a convenient way to organize fonts in the same font family. For example, it’s a good idea to use a single suitcase (called Courier) for all fonts in the Courier font family—all Courier roman fonts as well as fonts with names like Courier Bold and Courier Oblique. Note: PostScript fonts won’t go into suitcases; you can, however, organize TrueType fonts in suitcases.
Combining suitcases: To merge all the fonts from one suitcase with another, drag one suitcase on top of the other. All the fonts from the dragged suitcase will go into the other, and the dragged suitcase will disappear. Note: To avoid confusion, rename a font suitcase whenever you put more fonts into it. For example, if you decide to merge Helvetica, Helvetica Black, and Helvetica Compressed, name the suitcase something like “Helvetica Regular/Black/Condensed.
Styled fonts Most fonts that come with your LaserWriter 12/640 PS printer have defined styles. For example, if you open the Bookman font (contained in a suitcase in the Fonts folder, which is inside your System Folder), you see files for bold and italic versions of the font. But fonts such as Chicago, Geneva, Monaco, and New York do not come with defined styles. If you open the Chicago font suitcase, you see only one file.
Common questions about fonts Here are some questions that often come up about fonts. What kind of fonts should I buy? Bitmapped fonts are best for screen display but don’t look as good when you print them. PostScript fonts look great on paper if you have a PostScript printer or Adobe Type Manager. TrueType fonts are the best all-purpose fonts to use for your monitor and non-PostScript printers. Why don’t all of my fonts appear in the Fonts menu? You may not have all of your fonts placed correctly.
What does the term Apple classic fonts mean? The Apple classic fonts are the original ten bitmapped fonts that came with the first Macintosh in 1984. These fonts, which all have city names, include Athens, Cairo (a picture font), Chicago, Geneva, London, Los Angeles, Monaco, New York, San Francisco, and Venice. Several of the fonts (Athens, Cairo, London, and San Francisco) came in only one size—18 points. Chicago, Geneva, Monaco, and New York are currently available in TrueType versions.
What is font substitution? Font Substitution is an option in the Page Setup dialog box for certain PostScript printers. When font substitution is turned on, these printers will use their built-in equivalents for three bitmapped fonts (Times for New York, Helvetica for Geneva, and Courier for Monaco). What’s a downloadable font? A downloadable font is a TrueType or PostScript font sent to some kinds of printers, such as most PostScript Laser printers, by your system software.
Appendix D Technical Information Specifications Marking engine m Fuji Xerox P893 laser-xerographic Laser m Type: Semiconductor laser GaAlAs m Wavelength: 780 nm m Output power: 5 mW Controller m AMD Am29040 30-MHz RISC microprocessor m 4 MB of ROM (including 35 Type 1 fonts) m 4 MB of RAM (expandable to 64 MB) m 80C186 I/O processor m 2 KB parameter EEPROM m LocalTalk port m Parallel port 311
m AAUI Ethernet port with three protocols: EtherTalk Novell NetWare IPX (PSERVER or RPRINTER) TCP/IP (BSD lpd) m External Ethernet transceivers available for: Thin Coax (10BASE-2) Twisted Pair (10BASE-T) Thick Coax (10BASE-5) m Two-position communication switch m All ports/protocols simultaneously active m 600 dpi resolution m 600 dpi FinePrint (edge enhancement for text and line art) m Enhanced 600 dpi grayscale imaging: Standard 85 lines/inch dithered halftone, 101 gray levels 106 lines/inch dithered half
Printer fonts Sixty-four fonts are provided with the LaserWriter 12/640 PS, including such fonts as ITC Avant Garde®, ITC Bookman®, Chicago, Courier, Delphian, Garamond Condensed, Geneva, Helvetica®, Helvetica Black, Helvetica Compressed, Helvetica Narrow, Lubalin Graph, Lucida Bright, Machine, Monaco, Nadianne, New Century Schoolbook, New York, Old English Text, Onyx, Oxford, Palatino®, Swing, Symbol, Times®, ITC Zapf Chancery®, ITC Zapf Dingbats®, and Zeal.
Speed m Simplex—12 pages per minute maximum using A4-size paper. Actual speed depends on the images printed. m Duplex—8 pages per minute maximum using U.S. letter-size paper. Actual speed depends on the images printed. Printer reliability (MTBF) m Average number of prints between failure is 180,000 pages. Toner cartridge life expectancy m Life expectancy is 6,000 pages when printing text documents with average page coverage (5% black).
Paper Type Size U.S. Letter 8-1/2" x 11" (215.9 mm x 279.4 mm) U.S. Letter Small 8-1/2" x 11" (215.9 mm x 279.4 mm) U.S. Legal 8-1/2" x 14" (215.9 mm x 355.6 mm) U.S. Legal Small 8-1/2" x 14" (215.9 mm x 355.6 mm) A4 8.27" x 11.69" (210 mm x 297 mm) A4 Small 8.27" x 11.69" (210 mm x 297 mm) A5 5.84" x 8.26" (148 mm x 210 mm) Executive 7-1/4" x 10-1/2" (184.2 mm x 266.7 mm) B5 7.17" x 10.
Printer with optional 500-sheet cassette and feeder m Height 14.0 in. (35.6 cm) m Width 15.9 in. (40.5 cm) m Depth 16.7 in. (42.4 cm) Printer with optional duplex printing unit and 500-sheet cassette feeder m Height 16.2 in. (41.1cm) m Width 15.9 in. (40.5 cm) m Depth 20.4 in. (52.0 cm) Space requirements About 7 in. or 18 cm Exhaust vent Note: Vertical clearance is about 14 in. or 36 cm About 6 in. or 15 cm About 1 in. or 2.5 cm About 17 in. or 43 cm Weight m Approximately 30 lb.
Storage (toner cartridge) m Temperature 32° to 95° F (0° to 35° C) m Humidity 15 to 85 percent RH non-condensing Storage (printer) m Temperature 32° to 122° F (0° to 40° C) m Humidity 35 to 85 percent RH non-condensing Voltage requirements U.S. m 103.5 to 126.5 VAC, 58 to 62 Hz or Europe/Australia m 198 to 264 VAC, 48 to 52 Hz IMPORTANT The LaserWriter 12/640 PS printer does not contain a universal power supply.
About PostScript Printer Description (PPD) files Installing the Mac OS printer software also installs PPD files to support the following Apple LaserWriter printers: m LaserWriter m LaserWriter Plus m Personal LaserWriter NT m Personal LaserWriter NTR m Personal LaserWriter 320 m LaserWriter II NT m LaserWriter II NTX m LaserWriter II NTXJ m LaserWriter IIf m LaserWriter IIg m LaserWriter Select 360 m LaserWriter Select 360f m LaserWriter Select 610 m LaserWriter Pro 400 m LaserWriter Pro 405 m LaserWriter P
You can optionally install the Windows PPD files for these Apple LaserWriter printers: m LaserWriter Select 360 m LaserWriter Pro 600 m LaserWriter Pro 630 m LaserWriter Color 12/600 PS m LaserWriter 16/600 PS m LaserWriter 12/640 PS RAM upgrade specifications To increase the printer’s RAM, purchase SIMMs with the following specifications: SIMM dimensions m Length: 107.95 mm +/- 0.20 mm (4.25 in. +/- .008) m Height: 25.53 mm (1.005 in.
Ozone emission Ozone gas is emitted by almost all laser printers and photocopiers. The LaserWriter 12/640 PS printer technology allows it to emit practically no ozone gas (less than .01 parts of ozone per million parts of air). The current OSHA permissible exposure limit for ozone is 0.1 parts of ozone per million parts of air (ppm). The ozone emissions from the LaserWriter 12/640 PS printer comply with Underwriters Laboratory (UL) safety limits.
Communication settings The following table shows the default communication settings. For information about using the communication switch to adjust communication settings, see “Adjusting Communication Settings” in Chapter 1. To change or view the current communication settings, use the Apple Printer Utility on Mac OS–based computers or the Apple LaserWriter Utility for Windows on IBM PC or compatible computers (see Appendix A).
Accessories In the U.S.A., to locate your local Apple-authorized reseller, call 1-800-538-9696. In the U.S.A., you can order LaserWriter 12/640 PS supplies direct from Apple by calling 1-800-600-7805.
Index A accessories 322 Add Port dialog box (Windows 95) 191 addresses assigning IP addresses 78, 79–82, 265–266, 278 printing Ethernet 278 setting default gateway 286 viewing or changing IP 285 Adobe Type Manager installing Type 1 fonts 75 support for 297 Advanced PostScript Options dialog box (Windows 95) 185–186 All pages from option (Print dialog box) 133 Apple classic fonts 308 Apple Ethernet AUI adapter 20, 322 Apple Ethernet thin coaxial transceiver 20, 322 Apple Ethernet twisted-pair transceiver 20
Apple Printer Utility 152, 250–270 assigning IP addresses for Mac OS with 79, 82, 265–266 choosing not to install 35 defining tray switching and paper size options 201, 258–260 downloading fonts to the printer 255 functions of 250 job handling for network protocols 263–264 for the Mac OS 25, 28 naming the printer 254 opening 251–252 printing a configuration page 270 printing font samples 256 quitting 253 removing fonts 256 restarting the printer 269–270 selecting FinePrint or PhotoGrade options 261–262 send
C cables Apple Ethernet thin coaxial transceiver 20, 322 Apple Ethernet twisted-pair transceiver 20, 322 for LocalTalk kit 6, 17 obtaining network 6 safety precautions for 4 canceling printing on Mac OS computers 148 timeouts and Windows 95 184, 190 Windows 3.1 159 capacities of cassettes and multipurpose tray 2, 12, 314 CAPTURE command (Novell NetWare) 172 capturing a port (Windows 95) 190 the queue (DOS-based printing) 172 CD-ROM disc.
Silicon Graphics IRIX 95 for Sun OS version 4.
grayscale 135–136, 233, 234 printing with Mac OS computers 132–134 to PostScript or EPS file 139–140, 157, 169–172 with UNIX workstations 97 from Windows 95 computers 175 problems printing 39, 233–236 DOS-based printing capturing the queue for 172 setting up for 46 troubleshooting tips for 243–244 from Windows applications 154–166 DOS PostScript driver 46 downloading fonts about 309 with Apple Printer Utility 255 Unlimited Downloadable Fonts option 131 for Windows 3.
F face-down output tray 260 face-up output reducing curl and wrinkles with 141, 196 selecting with Apple LaserWriter Utility for Windows 274 with Apple Printer Utility 260 face-up output tray advantages of 260 on duplex printing unit 114–115 installing 11, 113–114 part number for 322 removing 116 FAX ports 191 Features tab dialog box 162–163 File menu (Windows 3.1) 156 files.
QuickDraw GX imaging technology 299 removing with Apple Printer Utility 256 from printer RAM 116–124 selecting for watermarks in Windows 95 187 in Windows 3.1 165 specifications for 313 specifying symbol sets 281 storing 303 styled 306 suitcases for 304–305 TrueType about 298–299 support for 1 using with bitmapped fonts 300–301 using with PostScript fonts 302 types of for Mac OS computer 295 for Windows 3.
LaserWriter Disk 1 41 LaserWriter 12/640 PS 37 for PostScript fonts 297 Imaging Options category (Apple Printer Utility) 262 Imaging Options dialog box (Mac OS) 137 increasing printer RAM 116–124 installation floppy disks creating for Mac OS 32–31 for Windows 95 computers 52–53 for Windows 3.
adjusting communication settings 27–28 choosing a location for 2, 101, 108 connecting 16–23 to Ethernet network 20–22 to LocalTalk network 17–18 to Novell NetWare 4.
from the installation floppy disks 33–35 from a server 42 onto a server 40–41 kinds of fonts for 295 Mac OS NLM installation 289 PPD file support and 318 printers choosing for 35–38 naming and setting zones for 38 setting up as ATPS remote 289–294 switching between 145–146 testing 39 printing background 140–141 on both sides of paper 138–139 controlling functions for 129 cover pages automatically 134–135 with desktop printer 144 documents with 132–134 envelopes 207 with FinePrint or PhotoGrade options 136–1
multipurpose tray 199–209.
P page count 281 Page Setup dialog box (Mac OS) 130–132 page setup options for Mac OS 130–132 for Windows 95 174 for Windows 3.1 154 “Pages per Sheet” pop-up menu (Layout dialog box) 139 paper loading in multipurpose tray 201–202 loading letterhead and three-hole punched 14 quality of 210 recommended weight of 195, 210 reducing curling when you print 141, 196, 233 technical specifications for 314 types and sizes of 12 US Letter Small or US Legal Small options for 130 paper cassettes.
passwords assigning for print server 72–73 for TCP/IP Printer Configuration Utility 247, 287 PCONSOLE utility (Novell NetWare) 62 assigning passwords in 72–73 setting up the printer as print server using 65–69 using 64 PhotoGrade option for Mac OS computers 136–138 problems with grayscale documents 233 RAM requirements for 100, 118, 137, 138 selecting with Apple LaserWriter Utility for Windows 279–280 with Apple Printer Utility 261–262 turning on and off in Windows 95 181, 182 in Windows 3.
PostScript printer driver for DOS 46 for Windows 95 73–74 for Windows 3.1 74 PostScript Printer Options dialog box 140 PostScript tab dialog box for Windows 95 183–186 for Windows 3.
setting up as print server using PCONSOLE 65–69 storage temperature and humidity 317 switching between 145–146 Printers control panel Setup dialog box 51 Printer Selector window (Apple Printer Utility) 251 printer setup options changing 38, 39, 150 for Mac OS computers 151–152 for printing PostScript files 170–171 printer software changing for new options on Mac OS computers 125–126 configuring for printer options 124–127 installing from a CD-ROM disc 31–32, 47–49, 50–51 creating installation floppy disks 3
Print on Both Sides option (Layout dialog box) 139 print resolution 1, 180, 312 print servers configuring NetWare 290–294 creating for RPRINTER mode 69–70 preparing Mac OS as 40–41 setting up printers as 65–69 starting in PSERVER mode 72 troubleshooting with RARP 247 print times, setting (Mac OS computers) 140–141 processor requirements for installation on Windows 95 computers 45 on Windows 3.
multipurpose tray 229 packing material 7 paper cassettes 228 the printer covers 102–103 resetting the TCP/IP interface 287 restarting the printer with Apple LaserWriter Utility for Windows 281 with Apple Printer Utility 269–270 configuring PSERVER mode and 69 configuring RPRINTER mode and 72 restoring factory defaults 287 Resume Job button 148 rlp daemon 88, 91 Rotated Landscape view for Windows 95 177 for Windows 3.
Sharing tab dialog box (Windows 95) 192–193 side cover 123–124 Silicon Graphics IRIX workstations 95 SIMMs (Single Inline Memory Modules).
three-hole punched paper 14 in the 500-sheet cassette 213 in multipurpose tray 203 in paper cassette 199 timeouts enabling or disabling for TCP/IP connections 286 specifying for Windows 95 184, 190 toner problems with 233 smudges 235 toner cartridges installing the first 8–11 life expectancy of 314 number of impressions per 8 part numbers for 322 replacing 219–224 storage temperature and humidity for 317 unpacking 5 traffic control 1 transparencies avoiding jams with 209 choosing 210 directing to face-up tr
printing and queuing documents with 97 troubleshooting printing for 246–248 Unlimited Downloadable Fonts option (PostScript dialog box) 131 unpacking the LaserWriter 12/640 PS 5–7 Unprintable Area dialog box (Windows 95) 178 urgent print requests 149 user documentation xv US legal-size paper face-up output and 141 loading 198 US Legal Small paper option 130 US Letter Small paper option 130 V ventilation 320 verifying Ethernet frame types 68 viewing printer information, with Apple Printer Utility 253 virus-
installing printer software from CD-ROM disc 50–51 creating floppy disks from CD-ROM disc 53 from floppy disks 56–58 onto a server 52 PostScript files and 169–172 PostScript printer drivers for 74 PPD file support and 319 printer options for 127 printing envelopes 207 printing from Windows applications 154–166 fonts options for 160–161 job control options for 163–164 opening Setup dialog box 155–156 optional features for 162–163 PostScript options for 158–159 selecting page setup options 154 selecting print
The Apple Publishing System This Apple manual was written, edited, and produced on a desktop publishing system using Apple Macintosh computers and QuarkXPress. Technical illustrations were drawn in Adobe™ Illustrator; screen shots were created and modified with system software, ExposurePro, and Adobe Photoshop. Final pages were output using PostScript™ technology. Text type is Times®, display type is Helvetica® Narrow, and cover type is Apple Garamond, Apple’s corporate font.
LaserWriter 12/640 PS LaserWriter 12/640 PS LaserWriter 12/640 PS LaserWriter 12/640 PS LaserWriter 12/640 PS Apple LaserWriter 12/640 PS User’s Manual
K Apple Computer, Inc. © 1997 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents Communications regulation information Laser information vii viii Preface Where to find information ix 1 Setting Up the LaserWriter 12/640 PS 1 Main features of the LaserWriter 12/640 PS Choosing a place for the printer Important safety instructions Unpacking the printer 1 2 3 5 Installing the first toner cartridge 8 Wait to install the LaserWriter 12/640 PS options Loading paper into the cassette Connecting the printer 11 12 16 Connecting to a LocalTalk network 17 Connecting dir
Adjusting communication settings 27 Why customize communication settings? 27 How to customize communication settings What to do next 28 28 2 Setting Up the Printer for Mac OS Users Before you begin 29 30 System requirements 30 Initial AppleTalk setup 30 Step 1: Installing the printer software Step 2: Choosing the printer 31 35 Step 3: Naming the printer and setting its zone Step 4: Making sure everything is working Configuring the printer 40 40 Installing the printer software from the se
Installing the printer software for Windows NT 59 Installing onto a Windows NT 3.5x–based computer Installing onto a Windows NT 4.0–based computer 59 60 Installing onto a Windows NT 3.5x–based server or non-Intel computer 61 Initial Novell NetWare 4.
4 Setting Up the Printer for UNIX Users Before you begin 77 77 Initial TCP/IP setup 78 Background information 78 Step 1: Installing the printer software 78 Step 2: Obtaining an IP address for the printer Step 3: Assigning an IP address to the printer Step 4: Configuring users’ workstations Configuring Sun Solaris 78 79 82 83 Configuring Sun OS version 4.1, Ultrix, A/UX, or other BSD systems 84 Configuring HP-UX version 8.07 Configuring HP-UX version 9.
Communications regulation information FCC statement This equipment has been tested and found to comply with the limits for a Class B digital device in accordance with the specifications in Part 15 of FCC rules. See instructions if interference to radio or television reception is suspected. Radio and television interference The equipment described in this manual generates, uses, and can radiate radio-frequency energy.
DOC statement DOC Class B Compliance This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus,” ICES-003 of the Department of Communications.
Where to Find Information First use the printed manual to set up your printer. The printed manual contains setup and installation information. Next go to the onscreen manual to learn how to use your printer. The file is in Adobe Portable Document Format (PDF). To read or print the documentation, you use the Acrobat Reader software on the CD-ROM disc. The PDF file is located at MAC_OS:Monochrome LaserWriter: LW12/640UM.pdf and WIN_OS\MONO_LSR\LW12/640U.pdf on the CD-ROM disc.
Tips for using Acrobat Reader Adobe Acrobat Reader has features that give you fast, easy access to information. m For help using Acrobat Reader, choose Acrobat Reader Help from the Help (h) menu at the top of your screen. The Adobe Acrobat Reader Online Guide appears. m Print only specific pages or sections of the onscreen manual that contain information you need. Printing an entire PDF file can be a timeconsuming task and can use large amounts of ink and paper unnecessarily.
