Getting Started With AppleWorks 6 Includes basics for new users and project examples and ideas for all users
K Apple Computer, Inc. © 2001 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents 1 Finding Answers and Instructions 7 Where to Begin 7 Getting Instructions on Specific Tasks 8 Opening and Closing AppleWorks Help 8 Moving Around in AppleWorks Help 8 Identifying Items on the Screen 9 AppleWorks Resources on the Web 9 Product Support 10 2 Getting to Know AppleWorks 6 11 New Features in AppleWorks 6 11 Opening AppleWorks 12 Basics for New Users 12 Taking Advantage of Assistants and Templates 12 Introduction to the AppleWorks Windows 14 Starting a New Project From Scratch 18 U
Award Certificate 36 Banner 38 Brochure 40 Business Cards 42 Calendar 44 Event Tracker 46 Flash Cards (Interactive) 48 Greeting Card 50 Homework Sheet 52 Letterhead 54 Mailing Labels 56 Postcard 58 Poster 60 School Report 62 Slide Show 64 4 Contents
P R E F A C E About This Manual This manual is for both new and experienced AppleWorks users. It assumes that you already know how to perform basic tasks with your computer, such as using the mouse and saving documents. (If necessary, see the documentation that came with your computer to learn basic computer skills.) Use this manual for a few different purposes: m Find out how to access detailed instructions and other useful resources. See Chapter 1, “Finding Answers and Instructions.
C H A P T E R 1 1 Finding Answers and Instructions Where to Begin The AppleWorks suite of documentation is designed to get you going as quickly as possible, whether you are a new or experienced AppleWorks user. Experience level Do this You’re new to AppleWorks or want a complete understanding of AppleWorks 6 m Read this chapter to learn about accessing step-by-step instructions and other resources.
Getting Instructions on Specific Tasks Complete how-to instructions, shortcuts, and more details are available in AppleWorks Help. The onscreen help provides these convenient features: m instant access through the Help menu or keyboard shortcuts m an index and (in Mac OS 8.5 or later) fully searchable content m quick access to related information via links Opening and Closing AppleWorks Help AppleWorks Help is available when AppleWorks is the active application.
Identifying Items on the Screen You can get information by moving the pointer over items on the screen. Identifying Names and Functions of Items on the Screen If you are using a version of the Mac OS earlier than Mac OS X, you can open Balloon Help to learn the names and functions of items on the screen. To use Balloon Help: 1 Choose Show Balloons from the Help menu. 2 Move the pointer over the item you want to identify. When you’re finished using Balloon Help, choose Hide Balloons from the Help menu.
Product Support Apple is dedicated to providing product support that meets your needs. For information about product support, visit this Web site: www.apple.com/support/ Or review the Apple Service and Support Guide included with your product. The AppleWorks site may also be helpful: www.apple.
C H A P T E R 2 2 Getting to Know AppleWorks 6 Use AppleWorks for writing and outlining; creating tables, spreadsheets, and charts; creating and managing databases; drawing and painting; and creating presentations. You can use it for everyday personal tasks such as writing a letter or keeping an address list, and for more complex tasks, such as publishing a newsletter.
Opening AppleWorks To open AppleWorks: m Double-click the AppleWorks icon, located in the AppleWorks 6 folder. You can also open AppleWorks by double-clicking the icon of any document created in AppleWorks. Basics for New Users If you are not familiar with AppleWorks, reviewing these essentials will help you get started quickly. Taking Advantage of Assistants and Templates AppleWorks Assistants and templates give you a head start on your projects by doing a lot of the work for you.
Assistants for Tasks Within Documents There are two Assistants for specific tasks within a document: m To create mailing labels in a database document, choose New Label Layout from the Layout menu. m To create citation footnotes in a word-processing document, click the Insert Footnote Assistant button in the Button Bar. You must add the button to the Button Bar first.
Introduction to the AppleWorks Windows The picture shown below (a drawing document) highlights the basic features common to all AppleWorks document types. Menu bar Button Bar Title bar Document window Zoom controls Menu Bar All features are available through the menu bar. The menus that appear depend on the type of document you are working in, or the type of item or frame you have selected within the document.
Title Bar The title bar displays the title of the document, as well as an abbreviation that indicates the document type: m WP (word processing) m SS (spreadsheet) m DB (database) m DR (drawing) m PT (painting) m PR (presentation) Document Window The document window is where you work on your document. Specific features of this window vary, depending on the document type in which you are working. (See “Understanding and Choosing Document Types” on page 18.
m Tools: Contains frame, drawing, painting, table, and formatting tools. To open the Tools window, choose Show Tools from the Window menu. m Clippings (replaces the libraries in earlier versions of AppleWorks and ClarisWorks): Gives you easy access to clip art included in AppleWorks 6, as well as items on the Internet. Use Clippings to add and organize your own collections of media. The Clippings search feature helps you find the items you want. To open Clippings, choose Show Clippings from the File menu.
m Accents: Contains tools for customizing graphics, lines, and text by using different colors, patterns, styles, and more. Most of the functions supported by the Accents window can also be performed by using the tools in the Tools window. To open Accents, choose Show Accents from the Window menu. m Styles: Lets advanced users define and edit styles of text elements, such as headings and lists. To open Styles, choose Show Styles from the Format menu.
Starting a New Project From Scratch If you are not creating your project with an Assistant or template, you need to open a blank document to start your project. To open a blank document: 1 Open AppleWorks. (See “Opening AppleWorks” on page 12.) 2 In the Starting Points window, click the Basic tab, and click the type of document you want to create. (The next section, “Understanding and Choosing Document Types,” helps you decide which document type to choose.
About Word-Processing Documents Choose the word-processing document type to create projects that contain mostly text, such as: m letters m reports m stories m outlines A blank word-processing document looks like this: Menus for word processing Buttons for common word-processing tasks Text ruler controls AppleWorks gives you flexibility in the way you present what you write. Using multiple columns, for example, you can create professional-looking catalogs and reports.
About Spreadsheet Documents Choose the spreadsheet document type for tasks like these: m organizing numeric information m making calculations m developing and tracking budgets m adding visual aid to reports by creating a chart from numeric data A spreadsheet organizes text and numbers, and you can set it up to perform the calculations you need automatically. You can add a headline or pictures, or convert the numbers into charts to aid comprehension.
See these spreadsheet examples: m “Flash Cards (Interactive)” on page 48 (spreadsheet frame) m “School Report” on page 62 (spreadsheet frame) For complete instructions on working with spreadsheets, see “Working with numbers (spreadsheets)” in AppleWorks Help. About Database Documents Choose the database document type for managing and organizing collections of information.
See these database examples: m “Event Tracker” on page 46 m “Mailing Labels” on page 56 m “Postcard” on page 58 (uses mail merge feature) For complete instructions on working with database documents, see “Organizing information (databases)” in AppleWorks Help.
See these drawing examples: m m m m m m m m m “Banner” on page 38 “Brochure” on page 40 “Business Cards” on page 42 “Calendar” on page 44 “Flash Cards (Interactive)” on page 48 “Greeting Card” on page 50 “Homework Sheet” on page 52 “Postcard” on page 58 “Poster” on page 60 For complete drawing instructions, see “Drawing and working with objects” in AppleWorks Help.
See these painting examples: m “Agenda” on page 34 (painting frame) m “Business Cards” on page 42 (painting frame) m “Letterhead” on page 54 (painting frame) For complete painting instructions, see “Painting and working with images” in AppleWorks Help.
Painting is better than drawing when m you want to use the painting tools, such as the paintbrush and spray can, in addition to the drawing tools m you want to apply special effects to your images, such as blending colors, tinting, and lightening or darkening m you want to insert an image and use the painting tools and features to alter it m you want to create freehand images that are more complex than simple shapes and lines m you do not need to easily reselect and manipulate items m you do not need to rea
Beyond the Basics This section introduces you to some popular things you can do with AppleWorks: integrating different types of content in a document using frames, adding tables to your documents, determining the way items interact with text, and exchanging documents between different computers and applications. Integrating Different Kinds of Content in a Document (Frames) There are a number of ways to include different kinds of content within your document, depending on what you want to do.
Adding Tables to Your Documents The tables feature is new in AppleWorks 6. You can add a table to any type of document. To add a table: 1 If the Tools window is not open, choose Show Tools from the Window menu. 2 Select the table frame tool. 3 Position the pointer where you want the table to appear, and drag diagonally to indicate the size of the table. 4 Enter the number of rows and columns in the dialog box. You can enter, edit, and delete items in the table.
Placing an Item Inline With Text Like a word in a sentence, an inline item moves with the text flow as you edit your document. The table below outlines how to place an item inline with text. Object inline with text 28 Chapter 2 Type of item Do this to place it inline with text Object or frame (that is not already inline) in the same AppleWorks document m Create the object or frame and select it. m Choose Cut from the Edit menu.
Making an Item “Float” Independently of Text Unlike an inline item, a floating item does not flow with the text as you edit the document. You can move a floating item, and you can place it behind text (to create an effect like the background graphic in the “Agenda” on page 34). The table below outlines how to make an item float independently of the text. Note: A floating item does not move unless you move it.
Making Text Wrap Around an Item The table below outlines how to make text wrap around an item. You can choose Regular or Irregular text wrap style. The Regular wrap is rectangular, regardless of the shape of the object. The Irregular wrap fits the shape of the object. Object with text wrapping around it Type of item Do this to make text wrap Object or frame in the same AppleWorks document m Create the object or frame and select it. m Choose Text Wrap from the Options menu and choose a text wrap style.
Exchanging Documents Between Different Computers and Applications Exchanging documents between different computers and applications is easy because AppleWorks includes document translators that automate conversion from a variety of formats (including the Windows and Macintosh versions of AppleWorks). AppleWorks preserves as much as possible of the original document’s colors, layout, and other formatting.
3 Select a location for the document. Methods for Transferring a Document From One Computer to Another There are a few ways to transfer documents between computers. You can m send the document as an attachment in an electronic mail message (Don’t compress the file. Many file compression methods are not compatible between Mac OS and Windows.
C H A P T E R 3 3 Examples and Ideas This chapter includes examples of many of the things you can do with AppleWorks. Each example tells you where to find instructions for creating elements highlighted there. Tip: All of these examples are also templates you can use and customize. To access them and many more, click the Templates tab in the Starting Points window. The following examples are included in this section: m m m m m m m m m m m m m m m m Agenda (p. 34) Award Certificate (p. 36) Banner (p.
Agenda The Agenda is a word-processing document.
Floating image inserted over drawn banner Bracker Jr. High Snowboarding Club Tremor font Mr. Johnson Room H17 Meeting February 2, 2000 3:00–5:00 p.m. AGENDA 1 Safety First Backcountry Preparations Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed diam nonnumy eiusmod tempor incidunt labore et dolore magna aliquam era.
Award Certificate The Award Certificate is a drawing document.
Shapes created with drawing tools Student of the Month Jokerman font Student Name October 1999 School Name High School Home Room Teacher Principal Gradient fill used for background Examples and Ideas 37
Banner The Banner is a drawing document.
Document width extended by adding pages Party font ˝ Party font (Option-?) C ongratulations!! Party font (Option-R) Layered objects Party font (Zero key) Party font (= key) Examples and Ideas 39
Brochure The Brochure is a drawing document.
FABULOUS PRESENTATION B O B B Y ’ S catering service B O B B Y ’ S REASONABLE PRICES 1425SunshineWay Anytown,USA95595 tel:555-555-2355 fax:555-555-2345 Inserted image Fold Fold catering service QUALITY INGREDIENTS SUPERB CATERING FOR ALL OCCASIONS Text frame Outside Scaled clip art T.
Business Cards The Business Cards are drawing documents.
Edge trim created by drawing squares Master page used for border guides B O B B Y ’ S catering service Objects center-aligned n o l a s r i a h o r t re BobbyLaPierre HeadChef 1425 SunshineWay Anytown,USA95595 tel:555-555-2355 fax:555- 555-2345 email:bobby@net.com Background is a painting frame that contains scaled and tinted clip art.
Calendar The Calendar is a drawing document.
APRIL Basic shapes and colors created with drawing tools and Accents window Scaled objects Flowers drawn with Bezier tool and perfected with reshape feature APRIL SUN MON TUE WED THU FRI SAT Bertram font Clip art Examples and Ideas 45
Event Tracker The Event Tracker is a database document. Although it looks like four different documents, it is actually four different layouts generated from one database. Each layout serves a different purpose.
R W s D s G Calculation summary is easy to generate U E S T L I S T First Name Last Name Guest First Guest Last Alex Annis Pete Bernsen 2 Sylvia Annis Dan Baker 2 Mark Applebaum Kari Applebaum 2 Bill Baker Alex Baker 2 Nancy DuArte Mark DuArte 2 Stephen Hall Melanie Hall 2 Shelia Horovitz Ken Horovitz 2 Laura O’Hare John O’Hare 2 2 Jolaine Phillips Trudy Olafsdottir 2 4 Kate Wormington Dan Johnson 2 David Marusich Sara Marusich S 20
Flash Cards (Interactive) The interactive Flash Cards are drawing documents with spreadsheet frames. Kids type a number and press the Enter key, and a message tells them whether the answer is correct. When the answer is correct, users are prompted to choose the Calculate Now command for another flash card.
ADDITION TO TEN 3 6 Bertram font Spreadsheet frame containing a formula that generates a response when answers are entered Click in the white box, type your answer, and press Enter. TEN O T N IO ADDIT 7 1 e √ Corr ose 'C ct! Cho alcula 8 te Now ' for m ore. ADDIT ION TO TEN 3 6 Try aga in ! Type a small er num 10 ber.
Greeting Card The Greeting Card is a drawing document.
Resized object Fold Background pattern created by choosing a wallpaper from the Accents window Diandra’s Creations! Inside Fold Jokerman font Happy Birthday, Lindy! Layered objects Curved shapes created with Bezier tool Outside Examples and Ideas 51
Homework Sheet The Homework Sheet is a drawing document.
hom ework Room 15, June 1-5 Stars created with irregular polygon tool (set to 5 sides) and reshape feature Name: Class update Assignments Monday Table created with table frame tool, then decorated with drawing tools Read 20 minutes and record Spelling: Word #90 Reading: More verbs p. 51 Practice poem Tuesday Read 20 minutes and record Spelling: Word #100 Math: Classifying by shape Practice poem Wednesday Read 20 minutes and record Spelling: Reviews 9, 10 Reading: using I, Are, and Am p.
Letterhead The Letterhead is a word-processing document.
B O B B Y ’ S Drawn objects combined with text to create logo catering service February 23, 2000 Background created in a painting frame using tinted, resized clip art Mrs. Kathy Jones 2454 Mardell Way Smithsville, TN 56784 Dear Mrs. Jones: Annos undeviginti natus exercitum privato consilio et privata impensa comparavi, per quem rem publicam a dominatione factionis oppressam in libertatem vindicavi. [Ob quae] senatus decretis honorificis in ordinem suum me adlegit, C. Pansa et A.
Mailing Labels The Mailing Labels were created from a database document generated by the Mailing Label Assistant.
Avery mailing labels easily created with the Mailing Label Assistant Copied and scaled logo elements from letterhead BOBBY’S catering service Tom Smith 2345 Mardo Way Anytown, USA 95595 Addresses generated from database Judy Smith 1425 Sunshine Way Anytown, USA 95595 retro hair salon 1425 Sunshine Way Anytown, USA 95595 1425 Sunshine Way Anytown, USA 95595 Examples and Ideas 57
Postcard The Postcard is a drawing document.
Layered drawn objects e it Writ n! w Do min a Do Sant , CA s 5603 Apto 8 94 53 go P RSV 73 55.46 408.5 Text frame using Blair font Tinted painting frame used for transparent look e» ss» « N am e t A d d r e e e» t a «Str t » «S «City ode» C «Zip Addresses automatically inserted from the address database using mail merge We did it! The Smiths have moved! Please stop by on November 28th for an evening of celebration and good times with friends and family.
Poster The Poster is a drawing document.
Line thickness of circle outlines increased Kids, Parents, and Teachers Welcome! Clip art S P R I N G B O FAIR All Day From 8:30 A.M.–5:30 P.M.
School Report The School Report is a word-processing document.
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Slide Show The Slide Show is a presentation document. You can display a presentation document as a slide show on a computer, or you can print it on transparent paper and show the slides with an overhead projector.
Used three different master slides for three different slide layouts The Smith Family 120 YEARS OF T RADITION, LOVE AND LAUGHS April 1999 25 ANNUAL SMITH TH FAMILY HOEDOWN The ARS 120 YE Fami h t i m S ly April RADI OF T Y PART HOWD N 1999 UGHS AND LA LOVE TION, MILY ITH FA ER! SM SADDL ES UP! Inserted image , Darren Ginny, a, Amand Lola hit d n a m o T il. the tra The Sm 120 YE ARS OF T RADITI GETTIN G ORIE NTED.. .
