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28 Chapter 2 Working with a Keynote Document
By default, audio and movie files are saved with Keynote documents, but you can
change this setting. If you don’t save media files with the document, you need to
transfer them separately to view the document on another computer.
Saving a Document
It’s a good idea to save your document often as you work. After you’ve saved it for the
first time, you can press Command-S to re-save it using the same settings.
To save a document for the first time:
1 Choose File > Save, or press Command-S.
2 In the Save As field, type a name for the document.
3 If the location you want isn’t visible in the Where pop-up menu, click the disclosure
triangle to the right of the Save As field.
4 Choose where you want to save the document.
5 If you want the document to be opened using Keynote in iWork ’05 or iWork ’06, select
“Save a copy as” and choose iWork ’05 or iWork ’06.
6 If you or someone else will open the document on another computer, click Advanced
Options and set up options that determine what’s copied into your document.
Copy audio and movies into document: Selecting this checkbox saves audio and video
files with the document, so the files play if the document is opened on another
computer. You might want to deselect this checkbox so that the file size is smaller, but
media files won’t play on another computer unless you transfer them as well.
Copy theme images into document: If you don’t select this option and you open the
document on a computer that doesn’t have the same theme installed (if you created
your own theme, for example), the document might look different.
7 Click Save.
If the document was created using an earlier version of Keynote, you are asked
whether to save the document in the same format.
You can generally save Keynote documents only to computers and servers that use
Mac OS X. Keynote is not compatible with Mac OS 9 computers or Windows servers
running Services for Macintosh. To open a Keynote document on a Windows computer,
try using AFP server software available for Windows.
If you plan to share the document with others who don’t have Keynote installed on
their computers, you can export it for use in another application. To learn about
exporting your document in other file formats (including QuickTime, PowerPoint, PDF,
and Flash), see “Sharing a Presentation Across Platforms” on page 178.