Keynote ’09 User Guide
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Contents 11 Preface: Welcome to Keynote ’09 13 13 16 17 17 21 21 22 23 24 25 26 27 28 Chapter 1: Keynote Tools and Techniques 29 29 29 30 30 31 31 33 33 34 36 36 36 37 37 39 Chapter 2: Creating, Opening, and Saving a Keynote Presentation About Themes and Master Slides The Keynote Window Zooming In or Out Changing Views Jumping to a Particular Slide The Toolbar The Format Bar The Inspector Window The Media Browser The Colors Window The Fonts Window Keyboard Shortcuts and Shortcut Menus The Warning
0 40 40 42 42 42 43 43 44 44 45 45 46 47 49 49 50 50 50 51 51 52 52 54 54 55 55 56 57 58 58 58 59 59 60 61 61 62 63 64 64 65 4 Chapter 3: Creating and Managing Slides About Adding, Deleting, and Organizing Slides Adding Slides Grouping Slides Deleting Slides Skipping Slides Reordering Slides Adding Slide Numbers About Changing a Slide’s Theme, Master, or Layout Changing a Slide’s Theme Applying a New Master to a Slide Customizing an Individual Slide’s Layout Making the Same Change on Multiple Slides Co
65 66 67 67 69 70 70 71 72 Setting the Spacing Between Lines of Text Setting the Spacing Before or After a Paragraph Adjusting the Spacing Between Characters Aligning Text with Tab Stops and Paragraph Indentation Presenting Text in Columns Checking Your Slides for Textual Errors Checking for Misspelled Words Automatically Substituting Text Finding and Replacing Text 73 73 75 75 76 78 79 81 81 81 82 87 87 88 88 88 94 100 103 104 Chapter 5: Working with Images, Shapes, and Other Objects 105 105 106 106 1
112 Chapter 7: Using Motion in Slideshows 113 Adding Transitions Between Slides 114 Tips for Creating a Magic Move Transition 115 Tips for Creating a Transition Using Text Effects 115 Tips for Creating a Transition Using Object Effects 115 About Animating Slides with Object Builds 116 Moving Objects on or off Slides Using Builds 117 About Animating Objects on Slides (Action Builds) 121 Building a Series of Images on a Single Slide (Smart Builds) 124 Reordering Object Builds 124 Automating Object Builds 125
159 159 161 161 162 162 163 164 165 166 167 167 168 169 169 170 171 173 173 174 174 175 178 179 180 181 181 182 182 183 183 184 184 184 Chapter 10: Using Tables Adding a Table Adding Rows to a Table Adding Columns to a Table Deleting Table Rows and Columns Resizing a Table Typing Content into Table Cells Selecting and Navigating Table Cells Autofilling Table Cells Editing Table Cell Contents About Customizing the Look and Layout of Tables Alternating Table Row Colors Adding Table Header Rows or Header Col
200 200 200 201 202 202 203 203 204 204 207 208 210 213 213 213 214 215 215 217 217 217 222 225 226 226 230 230 231 232 232 232 233 233 233 234 234 235 235 236 236 236 8 Chapter 11: Viewing, Printing, and Exporting Your Slideshow About Different Ways to Present Slideshows Creating Self-Playing Presentations Setting Slideshow Playback Options About Rehearsing and Viewing Presentations Adding Presenter Notes Setting the Slide Size Rehearsing Your Presentation Viewing a Presentation on Your Computer’s Disp
237 Defining Default Attributes of Imported Images 237 Defining Default Attributes of Tables 238 Defining Default Attributes of Charts 239 Defining Default Transitions 239 Creating Builds on Master Slides 240 About Custom Themes 240 Saving a Custom Theme 240 Creating a Theme from Scratch 241 Restoring Original Theme Attributes 242 Index Contents 9
Preface Welcome to Keynote ’09 Tell your story effectively and dramatically with cinemaquality presentations that are easier than ever to create with Keynote. To get started with Keynote, just open it and choose one of the predesigned templates. Type over placeholder text, drag to add your pictures and movies, and build amazing animations. Before you know it, you have a presentation that’s a show stopper. This user guide provides detailed instructions to help you accomplish specific tasks in Keynote.
Onscreen help Onscreen help contains detailed instructions for completing all Keynote tasks. To open help, open Keynote and choose Help > Keynote Help. The first page of help also provides access to useful websites. iWork Formulas and Functions Help The iWork Formulas and Functions Help contains thorough instructions for writing and using formulas and functions in your presentations. Open iWork Formulas and Functions Help from the Help menu in any iWork application.
Keynote Tools and Techniques 1 Get familiar with the windows and tools you use to create slideshows with Keynote. Each slideshow you create is an individual Keynote document. If you add movies, sounds, or other media to your slideshow, you can save them as a part of the document so that you can easily move the presentation from one computer to another.
Each theme comprises a family of master slides with coordinated design elements that create a look and feel based on preselected fonts, backgrounds, textures, table styles, chart colors, and more. You begin creating a Keynote document by selecting a theme to work in. This means that each time you add, for example, a new text box, shape, or chart, to a slide within that theme, its colors and styles are coordinated with the rest of your slideshow.
Most themes come with the following master slides: Master slide Recommended use Title & Subtitle Title slide or section titles within your presentation Title & Bullets Content Title & Bullets - 2 Column Content you want to appear side by side Bullets General content pages that require bulleted text; the text area fills the entire slide Blank Graphics-rich layouts Title - Top or Center Title page or section titles within your presentation Photo - Horizontal Horizontal photo with title below P
The Keynote Window The Keynote window can be customized to help you work and organize your slideshow. You can show or hide each of many of its elements. Slide canvas Create each slide by typing text and adding objects and media. Toolbar Customize it to include the tools you use most often. Slide navigator See a visual overview of your slide presentation. You can view a thumbnail of each slide or a text outline. Change the size of the slide thumbnails.
To show or hide presenter notes, choose View > Show Presenter Notes or View > Hide Presenter Notes. See “Adding Presenter Notes” on page 202 for more detailed information about using presenter notes. mm The format bar gives you fast access to formatting tools for customizing text, tables, charts, and more. The controls that appear on the format bar depend on the item you have selected on the slide canvas. To show or hide the format bar, choose View > Show Format Bar or View > Hide Format Bar.
Navigator View Navigator view displays thumbnail images of each slide and is useful for slideshows that contain a lot of graphics, tables, and other objects. This view provides a good visual overview of your slides but you might not be able to read all the text in the thumbnails. See the graphics on each of your slides at a glance. Drag this handle down to display master slides. Organize slides into groups by indenting them. To indent a slide, drag it or select it and press Tab.
Outline View Outline view is most useful for visualizing the flow of text-rich presentations. It displays the title and bullet-point text of each slide in your slideshow. All the titles and bullet points appear legibly in the slide navigator. Outline view provides an easy way to order and reorder your bullet points as you organize your presentation. You can add bullet points to existing text directly in the slide navigator.
Light Table View If your slideshow contains many slides and you want to see more thumbnails at the same time, use light table view. You can easily reorder slides by dragging, as if the slides were spread out on a photographer’s light table. Here are ways to work with light table view: mm To show light table view, click View in the toolbar and choose Light Table (or choose View > Light Table). mm To enlarge or shrink the thumbnail images, click the button in the lower left of the window and choose a size.
Jumping to a Particular Slide As you work on your document, you can easily jump to any slide. Here are ways to jump to a particular slide: mm In navigator or outline view, click a thumbnail in the slide navigator to jump to any slide. mm Choose Slide > Go To and choose one of the options (Next Slide, Previous Slide, First Slide, or Last Slide). The Toolbar The Keynote toolbar provides one-click access to many of the actions you’ll perform as you work in Keynote.
Here are some shortcuts for customizing the toolbar without choosing View > Customize Toolbar: ÂÂ To remove an item, press the Command key while you drag the item out of the toolbar, or press the Control key as you click the item and then choose Remove Item from the shortcut menu. ÂÂ To move an item, press the Command key while you drag the item. To see a description of what a toolbar button does, hold the pointer over it.
The Inspector Window Most elements of your slideshow can be formatted using the Keynote inspectors. Each inspector focuses on a different aspect of formatting. For example, the Document inspector contains settings for the entire slideshow. Click one of these buttons to display a different inspector. Opening multiple Inspector windows can make it easier to work on your document.
The Media Browser The Media Browser provides access to all the media files in your iPhoto library, your iTunes library, your Aperture library, and your Movies folder. You can drag an item from the Media Browser to a slide or to an image well in an inspector. Click a button to view the files in your iTunes library, your iPhoto library, your Aperture library, or your Movies folder. Drag a file to your document. Search for a file.
The Colors Window You use the Colors window to select color for objects. Click a button to view different color models. Click the search icon, and then click any item on the screen to match its color. The color selected in the color wheel appears in this box. (The two colors in this box indicate the opacity is set to less than 100%.) Use the slider to set lighter or darker hues in the color wheel. Click to select a color in the color wheel.
6 To match the color of another item on the screen, click the search icon (looks like a magnifying glass) to the left of the color box in the Colors window. Click the item on the screen whose color you want to match. The color appears in the color box. Select the item you want to color in the document window, and then drag the color from the color box to the item.
mm The Text Color pop-up menu lets you apply a color to text. mm The Document Color pop-up menu lets you apply a color behind a paragraph. mm The Text Shadow button applies a shadow to selected text. mm The Shadow Opacity, Shadow Blur, Shadow Offset, and Shadow Angle controls determine the appearance of the shadow. If you don’t see the text effect buttons, choose Show Effects from the Action pop-up menu in the lower-left corner of the Fonts window.
The commands available in the shortcut depend on what item you click. This picture shows the options available in the shortcut menu when you Control-click the slide canvas. The Warnings Window When you import a document into Keynote, or export a Keynote document to another format, some elements might not transfer identically. The Warnings window lists any problems encountered. You might get warnings in other situations, such as saving a document in an earlier version of the application.
Creating, Opening, and Saving a Keynote Presentation 2 Learn the basics of working smart when you open, import, edit, save, back up, and password-protect your Keynote documents. This chapter provides tips on how to quickly save your presentation while you work and how to protect your documents with a password.
To see a preview of what other slide layouts might look like in any particular theme, move the pointer slowly over that theme’s thumbnail image. Sample slides featuring charts, tables, and text scroll through the thumbnail image as you move the pointer, to give you a better idea and help you select a theme. Even after you’ve selected a theme and started to work, you can change your slideshow’s theme at any time, and you can use more than one theme in a document (see “Changing a Slide’s Theme” on page 44).
mm In the Theme Chooser, click “Open an Existing File” and locate the document you want in the Open window and click Open. mm To open one of the last several documents that you’ve worked on, choose File > Open Recent and choose the document from the submenu, or click Open Recent in the Theme Chooser, and then select the name of the file you want. mm If the document has password protection, double-click the document icon, and then type the password in the field and click OK.
To save a presentation for the first time: 1 Choose File > Save, or press Command-S. 2 In the Save As field, type a name for the presentation. 3 Choose the folder where you want to save the presentation from the Where pop-up menu. If the location you want isn’t visible in the Where pop-up menu, click the disclosure triangle to the right of the Save As field, and then navigate to the location you want to save the presentation.
You can generally save Keynote presentations only to computers and servers that use Mac OS X. Keynote is not compatible with Mac OS 9 computers or Windows servers running Services for Macintosh. If you plan to share the presentation with others who don’t have Keynote installed on their computers, you can export it for use in another application.
The best way to create backup versions is different, depending upon which version of Mac OS X you’re running. Mac OS X v10.7 (Lion) and later automatically saves a snapshot of your presentation every time you save. You can access an archive of all previous saved versions at any time. To learn about accessing and using past document versions in Lion, see “Finding an Archived Version of a Presentation” on page 34. If you’re running Mac OS X v10.6.
The view changes to show snapshots of all saved versions of the presentation receding against a star field. A timeline along the right side of the screen indicates when the frontmost version on the right was saved. Current version of the presentation Past versions of the presentation Click to leave this view without restoring an older version. Click to restore the version currently viewable on the right side of the screen. Drag along the timeline to see versions saved at different times in the past.
ÂÂ To compare the older version side-by-side with the current version, click Current Document. 6 To return to your regular desktop, click Done. Saving a Document as a Theme You can modify a theme and then save it so that it appears in the Theme Chooser for you to use again. To save a document as a theme: mm Choose File > Save Theme. See “Designing Master Slides and Themes” on page 230 for additional details about designing your own themes and masters.
Undoing Changes If you don’t want to save changes you made to your document since opening it or last saving it, you can undo them. Here are ways to undo changes: mm To undo your most recent change, choose Edit > Undo or press Command-Z. mm To undo multiple changes, choose Edit > Undo multiple times (or press Command-Z) multiple times. You can undo any changes you made since opening the document or reverting to the last saved version.
If you want help to create an unusual or strong password, click the button with the key-shaped icon next to the Password field to open the Password Assistant and use it to help you create a password. You can select a type of password in the pop-up menu, depending on which password characteristics are most important to you. A password appears in the Suggestion field; its strength ("stronger” passwords are more difficult to break) is indicated by the length and green color of the Quality bar.
Closing a Document Without Quitting Keynote When you’ve finished working with a document, you can close it without quitting Keynote. Here are ways to close documents and keep the application open: mm To close the active document, choose File > Close or click the close button in the upper-left corner of the document window. mm To close all open Keynote documents, choose File > Close All or press the Option key and click the active document’s close button.
Creating and Managing Slides 3 Here are some ways to work efficiently in Keynote when creating new slides, keeping longer presentations organized, and collaborating. About Adding, Deleting, and Organizing Slides Each new slide you create uses one of the Keynote master slides (templates). Each master slide has certain elements on it, such as a title, bulleted text, and media placeholders (containing photos).
mm Press Option and drag a slide until you see a green circle with a plus sign (+) inside it. This action duplicates the dragged slide. mm Select a slide and choose Edit > Duplicate (or press Command-D). To quickly create multiple slides from multiple media files: mm Drag one or more images from the Finder or the Media Browser to the slide navigator or light table view. Copying, Cutting, and Pasting Objects and Slides You can copy or delete text or an object from one slide and place it on another slide.
Grouping Slides In navigator view, you can create groups of slides by indenting them as many levels deep as you need to. Indented (subordinate) slides are called children. Indenting slides doesn’t affect how the slideshow plays. To see navigator view, click View in the toolbar and choose Navigator. Here are ways to work with groups of slides in navigator view: mm To indent slides, select them and press Tab or drag the slides to the right until you see a blue triangle.
To skip one or more slides, do either of the following: mm Select the slide or slides in the slide navigator, outline, or light table view, and then choose Slide > Skip Slide. mm Hold down the Control key as you click the slide, and then choose Skip Slide. To make a skipped slide visible in a slideshow, do either of the following: mm Select it and then choose Slide > Don’t Skip Slide. mm Hold down the Control key as you click the slide, and then choose Don’t Skip Slide.
About Changing a Slide’s Theme, Master, or Layout You can change a slide’s theme, master, or layout at any time. ÂÂ Theme: Choose a different theme when you want to change a slide’s overall look and feel—for example, its background color, fonts, and “tone” (professional or fun). ÂÂ Master: Choose a different master slide when you want to use a different predefined layout.
3 Select a new theme. 4 Choose an option from the Apply Theme To pop-up menu. All Slides: Changes the theme of all the slides in your presentation. Selected Slides: Changes the theme of only the slides you’ve selected. 5 Depending on whether or not you want to keep formatting changes you’ve made, do one of the following: If you don’t want to keep formatting changes, deselect “Retain changes to theme defaults.” If you do want to keep formatting changes, make sure the checkbox remains selected.
3 Click Appearance. Choose a slide layout from among the master slides. Drag an image here from the Media Browser or the Finder. Choose a background color or image. 4 To add a title box or other elements to the slide, use the checkboxes below the master slide thumbnail image. 5 To apply a background, choose a background type from the Background pop-up menu. Color Fill: Makes the background a single, solid color. Click the color well and choose a color in the Colors window.
3 In the slide navigator, click the master slide used for the selected slide (the master slide has a checkmark next to it). 4 Make your changes to the master slide. All slides based on that master inherit the changes you make to the master slide. For more detailed information about modifying master slides and creating your own themes, see “Designing Master Slides and Themes” on page 230. Commenting on Slides As you work on your slideshow, you can add comments to slides.
mm To resize a comment, drag the lower-right corner. mm To delete a comment, click the X in the upper-right corner. mm To format a comment, see instructions in “Creating Outlined Text” on page 52 and “Filling an Object with a Solid Color” on page 100. mm To print slides with comments showing, make sure the comments are visible on the slide canvas before you print.
Working with Text 4 Add free text boxes to create labels, captions, and more. Select text and modify its appearance and alignment within text boxes, shapes, and table cells. Change the look of bullets or turn bulleted lists into numbered lists. Keynote makes your points stand out with sharp, clear text on every slide. Every theme features beautifully styled text, but it’s always easy to customize it. Using the Text inspector, you can change the look of bullets, or turn bulleted points into numbered steps.
mm To select from the insertion point to the end of the paragraph, press the Down Arrow key while holding down the Shift and Option keys. mm To extend the selection one character at a time, press the Left Arrow or Right Arrow key while holding down the Shift key. mm To extend the selection one line at a time, press the Up Arrow or Down Arrow key while holding down the Shift key.
ÂÂ Click the I button for italicized text. ÂÂ Click the U button for underlined text. Set color of text. Change font typeface, style, and size. Make text bold, italic, or underlined. mm Choose Format > Font > Bold, Italic, or Underline. mm Click Fonts in the toolbar, and then select a typeface in the Fonts window to make text bold, italic, or underlined. Adding Shadow to Text You can use the format bar to quickly add a shadow to text. To change the look of the shadows, use the Fonts window.
To add a strikethrough to selected text: mm Choose Format > Font > Strikethrough. A strikethrough appears through the selected text in the same color as the text. To add and format a strikethrough to selected text: 1 Click Fonts in the toolbar. 2 In the Fonts window, choose the kind of strikethrough you want from the Text Strikethrough pop-up menu: Single: Strikes through the text with a single line. Double: Strikes through the text with a double line.
Clicking the Bigger or Smaller button changes the size of selected text by 1-point increments. To specify a precise size for selected text: 1 Click Fonts in the toolbar. 2 Select a font size or type the size you want into the Size field of the Fonts window. For more information, see “The Fonts Window” on page 26.
Note: The size of shrunken text is not indicated in the Fonts window, nor is the apparent spacing reflected in the the line and character spacing sliders in the Text inspector. These controls continue to reflect the font size, and character and line spacing of the original text size.
To change the text to smaller capitals with larger capitals for uppercase letters, choose Small Caps. To change the text to a title format, which capitalizes the first letter of each word, choose Title. To change text from all capitals to no automatic capitalization, choose None. The characters revert to what you actually typed: If you typed a capital letter, it is preserved; if you typed a lowercase letter, it is restored.
Here are ways to change text color: mm Click the Text Color well in the format bar. In the color matrix that appears, select a color by clicking it or click Show Colors to open the Colors window for additional color options. mm Click Inspector in the toolbar, click the Text button, click Text, and then click the color well. Select a color in the Colors window.
Typing Special Characters and Symbols Using the Mac OS X Characters window, you can insert special characters, such as mathematical symbols, letters with accent marks, arrows and other “dingbats,” and more. You can also use this palette to enter Japanese, Traditional Chinese, Simplified Chinese, and Korean characters, as well as characters from other languages. To insert special characters or symbols: 1 Place the insertion point where you want the special character or symbol to appear.
Using Smart Quotes Smart quotes are opening and closing quotation marks that are curly; the opening quotation marks are different from the closing marks. When you don’t use smart quotes, the marks are straight and the opening and closing marks don’t differ. Smart Quotes Straight Quotes To use smart quotes: mm Choose Keynote > Preferences, click Auto-Correction, and then select “Use smart quotes.” Adding Accent Marks You can use the Keyboard Viewer to add accent marks to characters.
You can use the Keyboard Viewer to see where characters are located on keyboards used for other languages if you have those fonts installed. To access the Keyboard Viewer, the Input menu must be visible in the menu bar. To show the Input menu: 1 Choose Apple > System Preferences and do one of the following: ÂÂ For Mac OS X 10.6 or later, click Language & Text, then click Input Sources, and then select the checkbox next to Keyboard & Character Viewer. ÂÂ For Mac OS X 10.5.
2 To turn on font smoothing in Mac OS X v10.6 (Snow Leopard) or later, select “Use LCD font smoothing when available.” To specify a font smoothing style in Mac OS X v10.5.7 (Leopard) or earlier, choose a font smoothing style from the “Font smoothing style” pop-up menu. Depending on the type of display you have, you may notice only small or no differences between smoothing styles.
Image Bullets: Uses an image (for example, a pushpin or a fleuron) as a bullet. Select one from the list. To change the bullet size relative to the text, specify a percentage of its original size in the Size field, or select the “Scale with text” checkbox and specify a percentage of the text size; this option maintains the image-to-text size ratio of the bullets even if you later change the font size of the text. Custom Image: Lets you use your own image as a bullet.
To add a free text box: 1 Click Text Box in the toolbar and then just begin typing. A text box appears on the slide and expands to accommodate your text, inserting line breaks whenever it reaches the end of the slide. If you click outside the text box before you begin typing, double-click within the text box to replace the insertion point within it, and then begin typing. 2 When you’ve finished typing, click outside the text box (or press Command-Return to stop editing and select the text box).
If the text extends beyond the border of the shape, a clipping indicator appears. The clipping indicator shows that text extends beyond the borders of a shape. 3 To resize the shape, select it and drag the selection handles. (If the insertion point is inside the shape, press Command-Return to get out of text editing mode and select the shape.) 4 To rotate the shape, hold down the Command key while holding the pointer over a corner of the shape.
Aligning Text Horizontally You can change the alignment of paragraphs in a text box, table cell, shape, or column so that text is aligned to the left or right border, centered, or aligned on both left and right (justified). First you must select the text or text box containing text you want to align. To justify text or align it left, center, or right, do any of the following: mm Click the Alignment buttons in the format bar. mm Click Inspector in the toolbar, click the Text button, and then click Text.
3 Click one of the three vertical alignment buttons to align text to the top, middle, or bottom of the table cell, text box, or shape. The vertical alignment buttons are also available on the format bar when you're working with a table cell. Adjusting Spacing Within Text Box Borders The space between the borders of a text box or shape and the text within it is called the inset margin. You can adjust this spacing using a slider in the Text inspector.
4 Choose a line spacing option from the Line spacing pop-up menu that appears when you click the text below the line field. Line field: Type a value (or click the arrows) to specify the space between lines of text in a paragraph. Line spacing pop-up menu: Click the text below the Line field and choose a line spacing option. Standard line spacing (Single, Double, Multiple): The space between lines is proportional to font size.
Spacing before a paragraph does not appear if the paragraph is in a text box, shape, or table cell. To set spacing around text in boxes, shapes, and table cells, use the Inset Margin control, described in “Adjusting Spacing Within Text Box Borders” on page 65. Adjusting the Spacing Between Characters You can increase or decrease the amount of space between characters. First select the text or a text box containing text you want to change.
Left-facing triangle: Aligns the right side of text with the tab stop. Diamond: Places the center of text at the tab stop. Circle: For numbers, aligns the decimal character (such as a period or comma) with the tab stop. Down-facing triangle: Sets left and right text indentation for the currently selected paragraph. Narrow rectangle: Sets the first-line indentation (hanging indentation) for the currently selected paragraph.
Here are ways to set paragraph indentations: mm To set the indentation of the paragraph’s first line, drag the narrow rectangular symbol along the ruler. First-line indentation Left indentation Right indentation mm To change the right paragraph indentation, drag the right indentation symbol (downward blue triangle on the right side of the horizontal ruler) to the position where you want the right edge of the paragraph to end.
To create equal-width columns, select “Equal column width.” 4 To change the spacing between columns, double-click a Gutter value and type a new value. Checking Your Slides for Textual Errors Keynote provides several tools for checking your spelling and fixing mistakes. Checking for Misspelled Words Keynote has a spell-checking utility that you can set to flag spelling errors as you type. Or, if you prefer, you can check your entire document at once or check selected text at any time.
The Spelling window opens and the first misspelled word is highlighted. Each language has a different spelling dictionary. To make sure that the correct language is selected, select the text you want to work with, click Inspector in the toolbar, click the Text button, and then click More. Select a language from the Language pop-up menu. 2 To replace the incorrect spelling in the text, double-click the correct word or spelling in the list of suggested corrections.
To set Keynote to automatically detect that something you've typed is an email address or a URL, select “Automatically detect email and web addresses.” Email and web addresses you type automatically become hyperlinks for Mail or Safari. To use automatic list generation, select “Automatically detect lists.” To automatically replace misspelled words if there is only one option in the spelling dictionary, select “Automatically use spell checker suggestions.
Working with Images, Shapes, and Other Objects 5 Learn how to add, manipulate, and modify images and shapes in your slideshow. Many of the same techniques can also be applied to other objects, such as charts, tables, text boxes, and movies. An object is any item you place on your slide that will be seen during the presentation. Images, shapes, movies, text boxes, tables, and charts are all objects.
To import an image, do any of the following: mm Click Media in the toolbar, click Photos in the Media Browser, select the album where your picture is located, and then drag a thumbnail to position it where you want it. First, click a button to go to your media files. Second, choose a source. Third, drag an item to the document or to an image well in one of the inspectors. Search for a file by typing its name here.
Automatically Reducing Images to Fit Your Slides By default, if an image you place on a slide is larger than the slide, Keynote scales down the image to fit the slide, in a process called downsampling. A downsampled image has fewer pixels than the original, so some of the image information is removed. Images in JPEG format remain JPEG images; other formats are converted to TIFF. After an image has been downsampled, you can’t restore it to its original size by clicking Original Size in the Metrics inspector.
To replace an item you’ve already placed in a media placeholder, drag a new file to it. You don’t have to delete the old file first. mm To reposition a media placeholder on the slide canvas, drag the placeholder to where you want. mm To remove a media placeholder from the slide canvas, select the placeholder and press the Delete key. To learn about creating media placeholders, or converting them to non-placeholders, in order to customize a master slide, see “Defining Media Placeholders” on page 234.
5 Drag the image to position the part you want to show, or move the mask by clicking its edge and dragging it. 6 When you’re satisfied with the position and size of your image and the mask, do any of the following to finish: ÂÂ Double-click the mask or the image. ÂÂ Press Return. ÂÂ Click outside the image. ÂÂ Click Edit Mask. 7 To resize or rotate the masked image, drag or Command-drag its selection handles. 8 To change the size of the masked image, double-click the masked image, and then click Edit Mask.
To learn more about reducing the size of movie files, see “Reducing the Size of Media Files” on page 111. Note: After you’ve reduced the size of masked or shrunk image files, you won’t be able to restore them to their original size. If you later want to restore their original size, you must add the original image files to the document again. Images used in image fills or with action builds cannot be reduced in this way. Some types of image files also may not be reducible.
4 Repeat step 3 as many times as you like. Dragging more here... ...selects more of the image. You can restore the parts removed from the image at any time. To revert to the original image, choose Format > Remove Instant Alpha. To restore parts of the image removed using Instant Alpha, choose Edit > Undo Instant Alpha until the parts have been restored.
Brightness: Changes the amount of white in the image. Dragging to the right increases the white in the image, making it appear brighter. Contrast: Changes the difference between the light and dark areas of the image. If you increase contrast, the light parts get lighter and the darks get darker. If you decrease contrast, the difference between light and dark decreases. Dragging to the right makes the edges between light and dark areas more stark, and can make a photo appear more like an illustration.
About Creating Shapes Keynote provides a variety of predrawn shapes you can add to slides. You can also create your own custom shapes or alter the lines and contours of a predrawn shape. Adding a Predrawn Shape Here are ways to add a predrawn shape: mm Click Shapes in the toolbar, and then select a shape from the pop-up menu. mm Choose Insert > Shape > Shape. mm Press the Option key as you click Shapes in the toolbar, and then select a shape from the pop-up menu; the pointer changes to a crosshair.
To stop drawing and leave the shape open (no line between the last and first points) so that you can work with the shape again later, press the Esc (Escape) key or doubleclick the last point created. 5 To close or add more points to a shape that you previously left open, click once in the shape to select it, and then click it a second time to show its points. Do any of the following: ÂÂ Double-click one of the two points at either end of the open segment; the pointer changes to a pen tip.
To learn about editing specific predrawn shapes, see the sections about each shape. Adding, Deleting, and Moving the Editing Points on a Shape You can fine-tune the lines and contours of a shape by adding, moving, or deleting its editing points. Here are ways to manipulate a shape’s editing points: mm To add a point, make the shape editable, press the Option key, and then hold the pointer over the shape’s border. The pointer changes into a pen tip with a plus sign (+).
Move the control handles clockwise or counter-clockwise. Different effects result when you move the handles together or independently of each other. Experiment until you achieve the desired effect. To move the handles together, press the Option key, and then drag either one of them. To move only one handle, press the Command key while dragging it. 4 For more precise control of the contour, add more editing points by holding down the Option key while you hold the pointer along the shape’s border.
After a shape is editable, you can use the Smooth Path and Sharpen Path commands without making the shape editable again. Editing a Rounded Rectangle The rounded rectangle has a circular control that lets you change the corners. Drag to straighten or round the corner. To edit a rounded rectangle: mm Select the shape, and drag its blue editing point to the left to straighten the corners, or to the right to round them.
Editing a Quote Bubble or Callout Quote bubbles and callouts have special editing controls. With these, you can adjust how square or rounded the shape’s corners are, as well as the thickness and length of the shape’s tail. To change the look of quote bubbles or callouts: mm Select the shape, and then do any of the following. ÂÂ To make the corners more square, drag the blue editing point on its widest edge and drag it toward the shape’s tail. Drag away from the tail to make the corners more round.
Editing a Polygon The polygon has a slider for increasing and decreasing the number of sides in the polygon. View the number of sides currently in the polygon. Drag to increase or decrease the number of sides in the polygon. To edit a polygon: mm When you select the polygon, the slider appears. Drag the slider to increase or decrease the number of sides in the polygon.
mm To deselect objects in a group of selected objects, hold down the Command key and then click objects you want to deselect. Copying or Duplicating Objects The technique you use to copy an object depends on where you want to place the copy. When the copy will be placed far from the original or in another document, copying and pasting is generally easier. When you’re working with an object that will be placed near the original, duplicating is generally easier.
mm To move the object in small increments, press one of the arrow keys, causing the object to move a point at a time. To move the object ten points at a time, hold down the Shift key while pressing an arrow key. mm To show the position of the object when you move it, choose Keynote > Preferences, and then select “Show size and position when moving objects” in the General pane. mm To move text or an object inside another object, select the object and choose Edit > Cut.
Middle: Moves objects vertically so that their centers align horizontally to the first object you select. Bottom: Positions objects so that their bottom edges align horizontally to the first object you select. mm To space the objects evenly on the slide, choose Arrange > Distribute Objects, and then choose an option from the submenu. Horizontally: Adjusts the horizontal spacing between objects. Vertically: Adjusts the vertical spacing between objects.
3 To set relative spacing guides, select the Object Spacing & Sizing options that describe when you want guides to appear. To show distance between three or more equidistant objects in a line, select “Show relative spacing.” To show that objects in a line have the same height or width, select “Show relative sizes.” 4 To change the color of relative spacing and sizing guides, click the adjacent color well and select a color in the Colors window.
Using Master Gridlines In addition to alignment guides on a slide, you can align objects using vertical and horizontal gridlines that divide a slide into equal sections. As you drag an object around a slide canvas, it “snaps to” the gridlines whenever it aligns with one at its center or its edge, depending on your Object Alignment preferences.
When you enter x and y coordinates for line positions in the Metrics inspector, the Start coordinates refer to the first endpoint you created (or the upper-left endpoint, if you didn’t draw the line). If you later flip or rotate the line, the Start coordinates continue to refer to the same endpoint. Position a line by specifying x and y coordinates for its first endpoint. Position a line by specifying x and y coordinates for its second endpoint.
Connecting Objects with an Adjustable Line When you want to join two objects with a line, the easiest way to do it is to use a connection line (rather than creating a separate line as a shape). Two objects joined by a connection line remain joined even if you reposition the objects on the slide canvas. To join two objects with a connection line: 1 Hold down the Command key while you select the two objects you want to join, and then choose Insert > Connection Line.
Resizing Objects You can resize an object by dragging its handles or typing exact dimensions. Here are ways to resize objects: mm To resize an object by dragging, select the object and then drag one of its selection handles. To resize an object in one direction, drag a side handle instead of a corner handle. To resize the object from its center, press the Option key as you drag. To maintain an object’s proportions, hold down the Shift key as you drag.
mm To rotate a shape but keep its text horizontal, after rotating the shape choose Format > Shape > “Reset Text and Object Handles.” Changing the Style of Borders For shapes, chart elements, text boxes, and table cells, you can choose a line style and color for the object’s border, or you can specify no border. You can also put a border around imported images. You set border line style and color using the Graphic inspector and the Colors window.
Framing Objects Enclose your text boxes, images, movies, shapes, and media placeholders with graphical borders, known as picture frames. Click this arrow and the thumbnail to choose a frame style. To add a picture frame: 1 Select the media or media placeholder, click Inspector in the toolbar, and then click the Graphic inspector button. 2 Choose Picture Frame from the Stroke pop-up menu, and then click the thumbnail to choose one.
Adding Shadows Shadows create an appearance of depth on your slides. An object’s shadow appears on any object behind it. You can create a variety of shadow effects, or remove the shadow from an object. Select the checkbox to add a shadow to a selected object. Change the shadow color in the color well. Change the angle of the shadow with the Angle wheel. Offset, Blur, and Opacity values change the look of the shadow. To add a shadow to an object or text: 1 Select the object or text.
Adding a Reflection You can add a reflection to an object that reflects vertically downward. To add a reflection to an object: 1 Select the object. 2 Click Inspector in the toolbar, and then click the Graphic inspector button. 3 Select Reflection and drag the slider to increase or decrease the amount of reflection. Adjusting Opacity You can create interesting effects by making objects more opaque or less opaque.
For shapes, you can set opacity for fill and stroke colors separately from object opacity. If you move the Opacity slider in the Colors window to modify a fill or stroke color, that opacity value becomes maximum object opacity. Then, when you change the object opacity in the Graphic inspector, you’re changing it relative to the opacity you set in the Colors window. This circle is set to 100% opacity in the Graphic inspector. This circle is set to 100% opacity in the Graphic inspector.
To fill an object with a linear, two-color gradient: 1 In the Graphic inspector, choose Gradient Fill from the Fill pop-up menu. Click each color well to select colors. Flip the gradient orientation or set its direction by using the arrow buttons or the Angle wheel, or by typing a value. Click the double-headed arrow to invert the gradient. 2 Click each color well and choose the colors you want to blend together in the Colors window. 3 To set a direction for the gradient, use the Angle wheel or field.
2 Click the radial gradient button at the bottom of the Inspector window. 3 Adjust the look of a radial gradient by doing any of the following: ÂÂ To recenter the gradient in the object, drag the small, blue, circular blend point control (in the center of the gradient within your object), to where you want the center to be. ÂÂ To change how sharply or subtly the colors blend along the gradient, drag the circular blend point control, outside of your object, closer or farther from the gradient’s center.
Scale To Fit: Resizes the image to fit the object’s dimensions as well as possible. If the object’s shape is different from the original image’s, parts of the image may not appear; blank space may also appear around the image. Scale To Fill: Makes the image appear larger or smaller, sizing it to leave minimum space around the image, even if the object and image have different shapes.
2 Choose Format > Copy Style. 3 Select the table or cells you want to format. 4 Choose Format > Paste Style. Working with MathType If you have MathType 6 installed, you can open it within Keynote and use it to type mathematical expressions and equations. After you’ve created an equation in MathType 6, you can manipulate the equation as an image in Keynote. To type an equation using MathType 6 within Keynote: 1 Choose Insert > MathType Equation. MathType 6 opens and the equation “E=mc2” appears.
Adding Sound and Movies 6 Learn how to work with sound and movie files that you can play within your slideshow and how to create a self-playing slideshow with a recorded narration. You can add life to your slideshow by adding a soundtrack, or by playing music, a sound effect, or a movie at any time on a slide. Keynote also provides tools for recording a voiceover narration for your slideshow, which is especially useful for selfplaying slideshows.
About Adding Audio to Your Slideshow You can use sound in your slideshow in the following ways: ÂÂ On an individual slide: The sound plays only on one slide. You can start and stop sound playback at any time while the slide is showing. When you advance to the next slide, the sound playback automatically stops. To learn how to place a sound file or playlist that plays only on an individual slide, see “Adding Sound to an Individual Slide” on page 106.
2 Click the Audio button. The Document inspector button The Audio button To repeat the sound file, choose Loop. Drag a sound file here to play it throughout the slideshow. Set the volume for the soundtrack. Preview your audio file. 3 Do one of the following: To add a song or playlist from your iTunes Library, click iTunes Library. Find the song or playlist you want, and then drag it from the Media Browser to the Audio well in the Document inspector.
The slideshow begins to play. A pulsing red light in the upper-left corner of the screen indicates that recording is in progress. 3 As the presentation plays, speak clearly into the microphone to record your narration. 4 To advance to the next slide, click the mouse button or press the Right Arrow key. 5 To pause the recording, click the red recording indicator, or press any of the following keys: W: White screen F: Freeze B: Black screen Press any key to resume the recording.
ÂÂ To replace the entire recording, click Record From Beginning. Deleting a Voiceover Narration from a Recorded Slideshow You can remove the voiceover narration from a recorded slideshow. After the narration has been deleted, the presentation type will revert to Normal in the Presentation popup menu of the Document pane in the Document inspector. To delete a voiceover narration, do either of the following: mm Open the Document inspector, click Audio, and then click Clear. mm Choose File > Clear Recording.
Adjusting Media Playback Settings If you don’t want to use an entire audio file or movie in your slideshow but you want to limit the playback only to certain parts, you can set this up in the QuickTime inspector. You can also set the movie poster frame, which is the frame that displays until the movie starts playing, and other playback options. The QuickTime inspector button Select the frames on which to start and stop playing the movie.
When your movie plays during your slideshow, playback controls appear when you move the pointer over the movie. To learn more about controlling the playback of your audio or movie during your presentation, see “Playing Movies” on page 213. Reducing the Size of Media Files Including large sound and movie files to your Keynote document can make the entire document file size very large.
Using Motion in Slideshows 7 Slide transitions and object builds can create visual interest for your slideshow and add emphasis to your points. Keynote provides a variety of sharp and novel transition and build effects to help you create a dynamic presentation. After you’ve created and organized your slides, you can add animated effects that play between slides and move objects on slides.
Adding Transitions Between Slides You can specify how quickly a slide transition plays. Set up slide transitions in the Transition pane of the Slide inspector. The Slide inspector button Click to preview the transition. Choose a transition. Set the transition direction. Choose how to initiate the transition. Set how much time it takes to complete the transition. Set how much time to wait until transitions that start automatically begin playing. Some transitions have additional options.
Object Effects: Moves all the graphics on the slide at once, as it moves them on or off the slide. Object effects are best used between two slides containing prominent graphics. 3D Effects: Creates three-dimensional visual effects that move one slide off the screen as the next slide moves on. These effects don’t depend on the content of the slide but may require an advanced graphics card to play smoothly.
2 Select the slide in the Slide Navigator and press Command-D to duplicate the slide. 3 On the copy of the slide, reposition and resize some or all of the text, shapes, and images on the slide. 4 Add any additional text or graphics you want to add to the copied slide, and delete any objects you don’t want on it. 5 Select the first slide of the pair and apply the Magic Move transition. Tips for Creating a Transition Using Text Effects Text effect transitions include Anagram, Shimmer, Sparkle, and Swing.
ÂÂ Smart Builds are predefined action builds for animating images within a slide. You can create multiple object builds on one slide, and you can apply multiple builds to the same object. You can, for example, make bulleted text appear line by line. Or you can display individual parts of a chart one at a time to focus viewers’ attention or build suspense. You can make an image move onto the slide from the left and later move off the slide to the right.
5 To change the direction in which the object enters or leaves the slide, choose an option from the Direction pop-up menu. (Not all effects provide this option.) 6 To change whether the object appears on the slide all at once or one part at a time, choose an option from the Delivery pop-up menu. The options in the Delivery pop-up menu change depending on the selected object. For example, options for a table include building by row or by column; options for text include building by paragraph.
You can create an action build on a master slide so that build effects appear on every slide created using that master. See “Defining Default Transitions” on page 239 for instructions. Moving an Object Across a Slide An action build can move an object across a slide along straight or curved paths. If you want the object to pause its motion at some point in its journey, you can specify multiple path segments, each of which is a separate build.
Change the path from straight to curved by clicking the curved Path button in the Build inspector. Reshape the path’s curvature by dragging one of its nodes or node handles (doubleclick a node to make its handles appear). For more control, click a node (a point on a path) and drag its handles. Add a node (point) to a path by holding down the Option key while you click the path (when the pointer looks like a pen tip).
Drag a ghosted object to the location you want the object to stop moving. The object starts moving from here. You can even move objects off the slide. After an object and all its paths have been deselected, the paths are no longer visible on the slide canvas. You can see them again by clicking the Show Path button on the object, which appears as a small red diamond with a black dot inside.
ÂÂ To rotate the object, choose Rotate from the Effect pop-up menu, and then choose a Direction from the pop-up menu. Set an angle in the Rotate field to specify how much you want the object to turn. Choose an acceleration style in the pop-up menu, and then set a duration in the field; a shorter duration means the object will turn faster. You can make an object spin around once by setting an angle of 360º. Setting an angle that’s a multiple of 360º will make the object spin around multiple times.
It’s always easy to recognize a Smart Build on the slide canvas because it’s enclosed in a blue box with a small purple diamond in the lower-right corner. The purple badge indicates the photo is part of a Smart Build. To set up a Smart Build: 1 Choose Insert > Smart Build > build effect. 2 Drag images from the Photos pane of the Media Browser (if it’s not open, click Media in the toolbar) to the drop zone on the slide canvas (a blue square with a dashed outline) or in the Smart Build editor.
Different build styles have different attributes, so the options you see depend upon which build effect you have selected. Click to preview the build. Set the animation effects. Specify how to align images. Display some photos longer than others. Specify which photos to include in the build. 3 To change the speed of the Smart Build, set a value in the Duration field. A longer duration means each image will stay onscreen for a longer period of time.
The selected build automatically begins immediately after the previous one ends. 4 To set a delay between the previous build and the selected build, specify an amount of time in the Delay field. 5 To intersperse the build of another object on the slide between the image builds of this Smart Build, drag the other object build in between the image builds where you want it to occur.
2 In the Build Inspector, if the Build Order drawer isn’t open, click More Options. 3 In the Build Order drawer, select an item in the list and then choose an option from the Start Build pop-up menu. On Click: Initiates the build when you click. Automatically after build [number] or Automatically after prior build: Initiates the build after the previous build finishes and after the amount of time specified in the Delay field.
Creating Text Builds You can build text paragraph by paragraph, word by word, or character by character. You can create text builds for bulleted or plain body text. To set up a text build: 1 Select text on the slide canvas. 2 Click Inspector in the toolbar, and then click the Build inspector button. 3 Choose an option from the Delivery pop-up menu in the Build In (to make text appear) or Build Out (to make text disappear) pane of the Build inspector.
Bottom Up: Moves the table onto the screen row by row, from the bottom up. Bottom Up – Content: Moves the entire empty table onto the screen, and then adds the content row by row, from the bottom up. All elements of a table use the same build style. Creating a Chart Build Make charts appear or disappear a bar at a time, a wedge at a time, and more. To set up a chart build: 1 Select a chart on the slide canvas for which you’ve defined a build.
To mix object builds: 1 Select a text box, table, or chart on the slide canvas. 2 Click Inspector in the toolbar, and then click the Build inspector button. 3 Set up an object build by choosing an option other than “All at once” from the Delivery pop-up menu below Build In (to make chart elements appear) or Build Out (to make chart elements disappear) in the Build inspector. 4 To specify a range of elements to build, use the “Build from” and “Build to” pop-up menus.
2 Choose Format > Copy Animation. 3 Select the second object and choose Format > Paste Animation. Note: You can only paste an animation on a type of object that’s able to accept it. For example, a build effect that’s specific to text, such as Bouncy, can’t be pasted to an image. Here are ways to delete an object build: mm In the Build inspector, click More Options to open the Build Order drawer. In the Build Order drawer, select the build you want to delete and press Delete.
Using Hyperlinks in a Presentation 8 Use hyperlinks as navigational elements within your presentation or use them to jump from your presentation to the web. About Hyperlinks Hyperlinks are navigational elements that you can create to help you move through a slideshow presentation or to jump to a page on the web. Hyperlinks can also trigger certain actions, such as opening a preaddressed email message or another Keynote presentation.
These predrawn arrows pointing forward and backward are an example of a navigational element that can be used in a slideshow. The small, curved-arrow badge in the lower corner of each one indicates that it’s been made into a hyperlink. The small blue arrow (visible only while you’re editing a slide) means the item is a clickable hyperlink. This text box has also been made into a hyperlink as indicated by the same curvedarrow badge in its lower-right corner.
5 If you want to change text that appears as the hyperlink in the document, type new text in the Display field. The Hyperlink inspector button Type the URL you want to link to. Type the link text you want to display on the slide. Opening a Preaddressed Email Message A hyperlink can open a preaddressed email message in the default mail application that’s been set up on the computer on which the slideshow is played.
Jumping to a Particular Slide If you want to be able to move through your presentation in a nonlinear path, or if you want viewers to choose their own paths through your presentation (for example, if the slideshow is presented in a kiosk), you can use hyperlinks to jump to any slide in your Keynote document. To add a hyperlink that jumps to a particular slide: 1 Select the text or object that you want to turn into a hyperlink.
Creating Hyperlinks-Only Presentations If your slideshow will be viewed in a platform where the viewers will be controlling its playback, you can provide some navigation controls for the viewers by creating hyperlinks that link to particular slides, stop the slideshow, and trigger other actions. To create a slideshow that is controlled entirely by hyperlinks, you can create a hyperlinks-only presentation, in which the pointer appears on slides with hyperlinks.
Creating Charts from Data 9 Create 2D and 3D charts from your own data—including pie, bar, column, area shape, line, and scatter charts—and customize them with a variety of styles, colors, and textures. Display tick marks, units, and other labels the way you want. Combine two charts in a single figure. Keynote provides tools for creating your own visually appealing charts to present your data.
Kind of chart Column 2D and 3D Stacked column 2D and 3D Bar 2D and 3D Stacked bar 2D and 3D Line 2D and 3D Area 2D and 3D Stacked Area 2D and 3D Pie 2D and 3D Scatter 2D Mixed 2D 2-Axis 2D 136 Chapter 9 Creating Charts from Data Icon
Example You may want to create a chart that compares how bird populations have changed in two alpine sampling regions between 2007 and 2010. This data may first be presented in a table with rows for Region 1 and Region 2. The researcher has counted the number of birds in each region each year from 2007 through 2010, thus having 4 data points (or values) for each region. If you plot this data as a column chart, it will look like the one below: The chart legend denotes the four data series.
To give a different emphasis to your data, you can transpose the the data so that data points are grouped by region rather than by year. In this case, the data points for each year are represented as a series of columns (data series; in this case each series has only two data points and the groups of columns for each region are categories. So this column chart contains two sets of four columns (data points), one category for Region 1 and one data set for Region 2.
ÂÂ Draw a chart on the slide canvas by holding down the Option key as you click Charts in the toolbar, and then choosing a chart. Release the Option key and move the pointer over the canvas until it becomes a crosshair. Drag across the canvas to create a chart that’s the size you want. To constrain the chart’s proportions, hold down the Shift key as you drag. ÂÂ Choose Insert > Chart > [chart type].
To learn how, see “Formatting Charts” on page 141 and “Changing a Chart from One Type to Another” on page 140. Changing a Chart from One Type to Another You can change a chart’s type anytime you like. Some chart types, however, use the row and column data differently, as described below. To change a chart from one type to another: 1 Select the chart.
To open the Chart Data Editor and edit the data: 1 Select the chart. 2 Click Inspector in the toolbar, click the Chart inspector button, and then click Edit Data. You can also choose Format > Chart > Show Data Editor. 3 Select the table cells in the Chart Data Editor and type your data into them. To learn more about editing the data in the Chart Data Editor, including switching the data series to use rows or columns, see steps 2 and 3 of “Adding a New Chart and Entering Your Data” on page 138.
Many of the instructions given here give details for performing tasks using the Chart inspector. But many of these task steps can also be performed using the format bar. The options in the format bar change, depending on what item you have selected on the canvas, always providing you with appropriate formatting options. To place additional labels or captions on a chart, add a free text box. To learn how, see “Adding a Free Text Box” on page 61.
ÂÂ To resize a chart in one direction, drag a side handle instead of a corner handle. ÂÂ To resize by specifying exact dimensions, click Inspector in the toolbar and click the Metrics inspector button. Specify a new width, height, or angle of rotation in the appropriate fields. To maintain the relative proportions of the chart’s height and width, select the checkbox marked “Constrain proportions.
To show or hide an axis or chart borders, set the scale (linear or log) and span of the value axis, or adjust grid and tick marks along the axes, make selections, and enter appropriate values in the Axis pane of the Chart inspector. Set attributes of labels, tick marks, and more. Set the range of values that appear on the chart grid. Select units for values in the chart. Show or hide axes and chart borders (2D charts only).
Number: Displays the data point value with no units. In the Decimals field, specify how many decimal places you want to appear. To display negative values preceded by a minus sign or in parentheses, choose –100 or (100) from the pop-up menu. Select Separator if you want to separate the orders of magnitude on the left side of the decimal. Currency: Displays the data point value as a monetary amount. Select the currency unit symbol from the Symbol pop-up menu.
To add or hide an axis title: 1 Choose Show Title from the Choose Axis Options pop-up menu below Category Axis or Value Axis. 2 Select title text that appears and type the title you want. 3 To format the title’s text attributes, see “Creating Outlined Text” on page 52. 4 To hide the title, deselect the option in the same pop-up menu.
Note that these fills can’t be used for line and scatter charts. To learn about formatting series elements in these chart types, see “Customizing Data Point Symbols and Lines in Line Charts” on page 155 and “Using Scatter Charts” on page 156. To adjust the opacity, stroke, shadow, or fill of selected series elements: mm Select the element you want to change, click the Graphic inspector button, and then make the adjustments you want.
You can use a variety of visual effects to enhance the appearance of data series elements, such as bars (in column and bar charts), data point shapes (in line and scatter charts), and area shapes. Pie wedges also represent a data series, but these have special formatting considerations. See “Customizing the Look of Pie Charts” on page 150 to learn more.
Showing Trendlines in Charts Trendlines are lines calculated and drawn to fit your data, according to the type of equation you prefer. You can display trendlines for most chart types, except stacked bar, column, and area charts and pie charts. To show a trendline for the data points in a selected series: 1 Select the series for which you want to show a trendline, and then click the Inspector button in the toolbar. 2 Click the Chart inspector button, and then click Series.
Formatting the Text of Chart Titles, Labels, and Legends You can change the size and appearance of chart and axis titles, axis labels, data point labels, and legends. To format the text of labels and legends: 1 Depending on which text you want to format, select the appropriate item: To format all chart titles and labels (excluding the chart legend), click the chart to change all the text to your font and color choices.
Changing Pie Chart Colors and Textures To change chart colors and textures: 1 To fill series elements with specially designed colors or textures, click Inspector in the toolbar, click the Chart inspector button, and then click Chart Colors. Choose a fill type (for example, 3D Texture Fills) from the first pop-up menu, and choose a fill collection (for example, Marble or Wood) from the second pop-up menu. Then do one of the following: To fill all the wedges, click Apply All.
Number: Displays the data point value with no units. In the Decimals field, specify how many decimal places you want to appear. To display negative values preceded by a minus sign or in parentheses, choose –100 or (100) from the pop-up menu. Select Separator if you want to separate the orders of magnitude on the left side of the decimal. Currency: Displays the data point value as a monetary amount. Select the currency unit symbol from the Symbol pop-up menu.
Separating Individual Wedges from a Pie Chart To make pie wedges more visually prominent, you can separate them from the pie. Separate a pie wedge by using the Explode slider. Here are ways to separate individual pie wedges: mm To move a single wedge away from the center of a 2D or 3D pie chart, select it and then drag it or drag the Explode slider in the Chart inspector.
Here are ways to rotate a pie chart: mm Select the chart, click Inspector in the toolbar, click the Chart inspector button, and then use the Rotation Angle wheel or field. mm Click Inspector in the toolbar, click the Metrics inspector button, and then drag the Rotate wheel or use the Angle controls to set the angle of the chart.
ÂÂ To show series names, choose Show Series Names from the Choose Axis Options pop-up menu below Category Axis in the Axis pane of the Chart inspector. (This option isn’t available for stacked bar and column charts.) Customizing Data Point Symbols and Lines in Line Charts In area and line charts, you can use symbols (circles, triangles, squares, and diamonds) to represent data points. You can also show a straight or curved line between the data points. The data points for this data series are circles.
3 Adjust the size of the data point symbols by entering a value or using the stepper in the adjacent field. Using Scatter Charts Scatter charts display data differently from the other kinds of charts. They require at least two columns or rows of data to plot values for a single data series. To show multiple data series, you use additional two-column (or two-row) pairs. Each pair of values determines the position of one data point. The first data value in the pair is the x-axis of the point.
Customizing 2-Axis and Mixed Charts Charts with two axes feature a line chart superimposed upon a column or area chart and show a different value axis (y axis) for each chart. The axis on the left side of the chart belongs to the first data series listed in the Chart Data Editor, represented by a line, and is called Value Axis (Y1). The axis on the right side of the chart belongs to the second data series listed in the Chart Data Editor, represented by columns, and is called Value Axis (Y2).
To adjust 3D scene settings: 1 Select a 3D chart, click Inspector in the toolbar, click the Chart inspector button, and then click Chart. 2 To change the chart’s viewing angle, drag an arrowhead in the blue arrow button until you’ve situated the chart the way you want. 3 To change the lighting angle and intensity, select an option from the Lighting Style pop-up menu that creates the look you want. 4 To change the depth of the chart elements, drag the Chart Depth slider.
Using Tables 10 Add and format tables with as many rows and columns as you need. Merge and split cells to create interesting layouts for text and images. Tables are a great way to present data or information in a way that makes them easy to scan and compare. Tables can also be used as a framework for presenting text and images in creative layouts. Keynote gives you the tools to design versatile tables and create visual aids that enhance your presentation.
3 To add one or more header columns, click the header column button in the format bar and select the number you want from the pop-up menu, up to 5. Just clicking the header columns button at this point adds or removes a single header column, unless you’ve already added multiple headers or typed content into the cells. 4 To add one or more header rows, click the header row button in the format bar and choose the number you want from the pop-up menu, up to 5.
Adding Rows to a Table You can add rows within a table or at the end of a table. If the table contains one or more footer rows, rows added at the bottom of the table are added above the footer row. If the table contains a header row, new rows added at the top of the table are added after the header row. Here are ways to add rows: mm Select the table, and then specify the number of rows you want in the row number field in the format bar. New rows are added to the end of the existing table.
mm To add multiple columns anywhere in the table, select cells spanning columns equal to the number of new columns you want to add (for example, select three columns if you want to add three columns), and then choose Format > Table > Add Columns Before or Add Columns After. You can also choose these commands from the Edit Rows & Columns pop-up menu in the Table inspector. Click Inspector in the Toolbar, click the Table inspector button, and then click Table. mm You can split cells into two equal rows.
If the cell content is too large for its cell, a clipping indicator appears as a plus sign (+) inside a square in the lower-right corner of the cell. In the Table inspector, you can set automatic cell resizing to fit the content. Here are ways to resize individual rows or columns: mm To resize a single row, drag the bottom border of the row up or down. mm To resize one column, drag the a column border right or left.
mm To insert a tab in a table, with the insertion point inside the cell, press Option-Tab. mm To adjust text alignment, select one or more cells and click a text alignment button in the format bar to align text left, right, center, justified, or in the top, middle, or bottom of the cell. mm To learn how to resize table cells to accommodate content that doesn’t fit, see “Resizing Table Rows and Columns” on page 162.
Here are ways to select multiple cells, rows, or columns: mm To select adjacent table cells, select a single cell, and then hold down the Shift key as you select adjacent cells. You can also click a cell and then drag through a range of cells. mm To select nonadjacent table cells, hold down the Command key as you select cells. Command-click again to deselect a cell in the group.
mm To paste the content and fill of a cell into one or more cells in the same row or column, select two or more adjacent cells and choose one of the following. Format > Table > Fill > Fill Right: Assigns selected cells the value that resides in the leftmost selected cell. Format > Table > Fill Left: Assigns selected cells the value that resides in the rightmost selected cell. Format > Table > Fill Up: Assigns selected cells the value that resides in the bottommost selected cell.
mm To insert new content within existing content, select the cell, click to set the insertion point, and begin typing. mm To undo changes made to a table cell since selecting the cell, press Esc. mm To delete the content of table cells, rows, or columns, select the cells, rows, or columns and then press the Delete key or choose Edit > Delete. To delete the contents, background fill, and any style settings, choose Edit > Clear All. The default style is applied to the selection.
6 To change the fill attributes of the other rows, use the Cell Background options in the Table inspector. See “Filling Table Cells with Color or Images” on page 173 for instructions. Adding Table Header Rows or Header Columns Use header rows and columns when you want to label rows and columns. Header rows and columns are formatted so that they stand out from the other (body) rows and columns in a table. Header rows consist of the topmost cells in each column.
Header cells play an important role in making formulas in table cells easier to read and create. To learn about the suite of functions and formulas available in iWork, and how to use them, see the iWork Formulas and Functions User Guide or help (choose Help > “iWork Formulas and Functions Help”). Adding Table Footer Rows Use footer rows when you want to draw attention to the bottom rows of a table. Footer rows are formatted so that they stand out from the other (body) rows.
ÂÂ Click Inspector in the toolbar and click the Table inspector button. Click Table in the Table inspector, and then choose Merge Cells from the Edit Rows & Columns popup menu. To unmerge cells that have previously been merged: mm Choose Format > Table > and deselect Merge Cells. mm Deselect Merge Cells in the Edit Rows & Columns pop-up menu in the Table pane of the Table inspector.
To split selected cells vertically, do either of the following: mm Choose Format > Table > “Split Columns.” mm Click Inspector in the toolbar and click the Table inspector button. In the Table inspector, click Table, and then choose “Split Columns” from the Edit Rows & Columns pop-up menu. To rejoin cells that have previously been split: mm Select all the cells you want to rejoin, and choose Format > Table > Merge Cells.
To select borders of a selected table, do one or more of the following: mm Click a border to select it. mm Click another border to select the border. mm Hold down the Shift or Command key while you click to select (or deselect) multiple borders. mm Double-click a selected border to select a segment of the border. mm Hold down the Shift or Command key while you click to select (or deselect) multiple border segments.
Filling Table Cells with Color or Images You can add background images, solid color, or a color gradient to individual table cells or to an entire table, depending on what you have selected when you add the background. To replace an image that’s been used as a background, or to change a color fill, repeat these steps. To add or change a background image or color: 1 Select an entire table or one or more table cells.
Working with Numbers in Table Cells Some table operations, such as formulas and functions that perform mathematical operations, depend on cells containing numeric values. Here are tips for working with numbers in table cells: mm In a numeric cell use only numerals (0 through 9) or one of the following characters: plus sign (+), minus sign (–), left or right parenthesis ( ), forward slash (/), currency symbol (for example, $), percent sign (%), period (.), capital E, or lowercase e.
Type of data Ascending order Descending order Text aA–zZ Zz–Aa Dates Year (earliest first), then Month (January first), then day (1-31) Year (most current first), then month (December first), then day (31-1) Numbers –2, –1, 0, 1, and so on 1, 0, –1, –2, and so on –2, –1, 0, 1, and so on, then Cells containing only text, mixed with cells containing only aA–zZ numbers Zz–Aa, then 1, 0, –1, –2, and so on Cells containing a mixture of text and numbers Values starting with numbers first (1z, 1Z, a
The options in the top section of the menu apply tests to numeric values. Options in the middle section are for text values. The “With dates” option is for dates. 5 To specify a test value, do one of the following: ÂÂ To specify a number or text, type it into the value field to the right of the pop-up menu. If you’ve selected Between or Not Between as the logical rule, you’ll need to supply two numbers.
Font style buttons: Click B to show cell values in boldface; click I to show them in italics; click U to underline cell values; or click T to apply the strikethrough style. Fill color well: Click it to select a cell fill color. As you click, the Sample box displays the effect of your selections. 7 When you’re satisfied with the effect, click Done. 8 To add another rule, click the Add button (+) and repeat steps 3 through 7. To delete a rule, click the Remove button (–).
After the text color you specify has been applied to a cell value, if you type new text into the cell after placing an insertion point and changing the text color in the format bar or the Text inspector, the new text appears in the new text color, but the existing text retains the color you set in the rule. Formatting Table Cell Values for Display You can apply a format to a cell to display its value in a particular way.
Use this cell format When you want to Learn more here automatic Automatically format content based on the characters it contains (no special formatting) “Applying the Automatic Format to Table Cells” on page 179 number Format the display of a number’s decimal places, thousands separator, and negative values “Applying a Number Format to Table Cells” on page 180 currency Format the display of monetary values “Applying a Currency Format to Table Cells” on page 181 percentage Display numeric values
This content in a cell assigned the automatic format Is formatted like this for display A number Decimal places and commas are preserved as entered. For example, 1,000,000.008 displays as 1,000,000.008. A currency value Decimal places and commas are preserved as entered. For example $1,000.0075 displays as $1,000.0075. A date value The value is preserved as entered and treated as text, not as a date, in formulas. For example, 1/1 displays as 1/1.
6 To specify how to display negative values, choose an entry from the pop-up menu adjacent to the Decimals field. 7 To specify whether to use a thousands separator, select or deselect Thousands Separator. Applying a Currency Format to Table Cells Use the currency format to format the display of monetary values. To apply a currency format: 1 Select the cell or cells. 2 Click Inspector in the toolbar, and then click the Table button. 3 In the Table inspector, click Format.
If a value contains more decimal places than you specify, the decimal value displayed is rounded, not truncated. For example, if a cell is formatted to display two decimal places, the value 3.456 is displayed as 3.46, not 3.45. 6 To specify how to display negative values, choose an entry from the pop-up menu adjacent to the Decimals field. 7 To specify whether to use a thousands separator, select or deselect Thousands Separator.
To choose more than one unit, resize and drag the slider until it’s over the units you want to use. 6 From the Format pop-up menu, choose a display format. Applying the Fraction Format to Table Cells Use the fraction format to control the display of any part of a value smaller than 1. For example, 27.5 displays as 27 1/2 when the format is Halves and as 27 4/8 when the format is Eighths. To apply a fraction format: 1 Select the cell or cells.
In this numeral system 100 displays like this –100 displays like this if Minus Sign is used –100 displays like this if Two’s-Complement is used Base 2 1100100 –1100100 10011100 Base 8 144 –144 634 Base 10 100 –100 –100 Base 16 64 –64 9C Applying the Scientific Format to Table Cells Use the scientific format to display numbers using an exponent raised by the power of 10. The exponent is displayed following an "E." For example, the value 5.00 in scientific format displays as 5.00E+00.
To learn how to Go to Define a custom number format that applies currency, decimal digit, and other display formatting to a number in a table cell “Creating a Custom Number Format” on page 185 “Defining the Integers Element of a Custom Number Format” on page 188 “Defining the Decimals Element of a Custom Number Format” on page 188 “Defining the Scale of a Custom Number Format” on page 190 Define custom number formatting that varies with the value of a number in a table cell “Associating Conditions with
4 Choose Custom from the Cell Format pop-up menu. The custom format window opens. Format field Drag the elements to the format field. 5 From the Type pop-up menu, choose Number & Text. 6 Define your number format by dragging the (blue) elements from the Number & Text Elements box into the format field above the box. Click a disclosure triangle to choose a formatting option. Integers: Add this element when you want to format digits to the left of a decimal point.
Spaces: Use this element to control the amount of space displayed between elements. To specify the amount of space, add the Spaces element, click its disclosure triangle, and then choose an option. Normal adds a standard space, Wide adds an em space, and Narrow adds a sixth of an em space.
Defining the Integers Element of a Custom Number Format The Integers element lets you customize the appearance of integers in a table cell. After adding an Integers element to a custom number format, you can select it, click its disclosure triangle, and use the options in its pop-up menu to customize the element’s display attributes. Here are ways to use the Integer element’s pop-up menu: mm To show or hide the thousands separator, choose Show Separator or Hide Separator.
After adding a Decimals element to a custom number format, you select it, click its disclosure triangle, and use the options in its pop-up menu to customize the element’s display attributes. Here are ways to use the Decimal element’s pop-up menu: mm To display decimal digits as numbers, choose Decimals. To represent unused decimal digits when their number is fewer than a particular number of digits, choose Show Trailing Zeros or “Use Spaces for Trailing Zeros.
When you choose This number Is displayed like this 100.975 Decimals and Show Trailing Zeros and set “Number of Digits” to 6 100.975000 Fractions and select the “Up to two digits (23/24)” option 100.975 100 39/40 Fractions and select the Quarters option 100.16 A space is displayed between the integer and the fraction when you add a Spaces element between Integers and Decimals elements in the format field.
For this scale option When you enter 12000 The actual value is in a table cell The displayed value is Percent And later apply the option 1200000% 1200000 After applying the option 1200000% 12000 And later apply the option 1200000% 1200000% After applying the option 12000% 12000% And later apply the option 12000 120 After applying the option 12000 120 And later apply the option 12000 120C After applying the option 12000 120C And later apply the option 12000 12 After applying th
For this scale option When you enter 12000 The actual value is in a table cell The displayed value is Billions (B) And later apply the option 12000 0B After applying the option 12000 0B And later apply the option 12000 0 After applying the option 12000 0 And later apply the option 12000 0T After applying the option 12000 0T And later apply the option 12000 1E+0.4 After applying the option 12000 1E+0.
Associating Conditions with a Custom Number Format You associate conditions with a custom number format to vary a table cell’s display characteristics based on what’s entered into the cell. Here’s an example of a number format that has four conditions. When you type this value into a cell with the above format The value is displayed like this 15000 Due: $0015.00K 0 Paid in Full -500 Credit: $ (0000.
6 From the pop-up menu above the new format field, choose a condition option. 7 Define the number format you want to apply when a number meets the condition by adding elements to the format field. See “Creating a Custom Number Format” on page 185 for information about interacting with the format field. 8 Repeat steps 5 through 7 as needed to define all your conditions. Note: To remove a condition, click the Delete (–) button to the right of its format field.
Creating a Custom Date/Time Format To define your own display format for date and time values in table cells: 1 Select one or more cells. 2 Click Inspector in the toolbar and click the Table button. 3 In the Table inspector, click Format. 4 Choose Custom from the Cell Format pop-up menu. The custom format window opens. 5 From the Type pop-up menu, choose Date & Time. 6 Define your date/time format by dragging the (blue) elements from the Date & Time Elements box into the format field above the box.
Custom format names are listed in the Cell Formats pop-up menu in the Format pane of the Table inspector. 12 Click OK to save your date/time format and apply it to the selected cells. When you enter a date or time value into a formatted cell, the format is applied if the value entered contains a hyphen (-) or a slash (/).
7 Place the insertion point before or after the element, and then type your text, including spaces if required. You can click the element and use the Left Arrow and Right Arrow keys to place the insertion point. 8 In the Name field, type a name for your text format. Custom format names are listed in the Cell Formats pop-up menu in the Format pane of the Table inspector. 9 Click OK to save your text format and apply it to the selected cells.
To apply the changed format to unselected table cells, select the cells and choose the name of the format from the Cell Formats pop-up menu in the Format pane of the Table inspector. mm To change a custom format name and apply the change to selected cells, use the custom cell format management dialog. To show the dialog, click Manage Formats in the custom format dialog, and then double-click the name, type your changes, and click OK.
To manage custom cell formats: 1 If the custom cell format management dialog isn’t open, click Manage Formats in the custom format dialog to open it. 2 Do any of the following: Rename a custom format: Double-click the format and type your changes. Reorder custom formats in the pop-up menus: Select a format and then click one of the arrows below the list to move it up or down in the list. Delete a custom format: Select a format and then click the Delete (–) button below the list.
Viewing, Printing, and Exporting Your Slideshow 11 Deliver your Keynote slideshow in person or as standalone media. Print your slides or export them to a variety of other formats and delivery venues, including on the web. You can play a Keynote presentation on your computer and view it on the computer’s display or projected on a large screen. You can make the slideshow a self-running “movie” for a kiosk.
In a self-playing presentation, transitions or builds set to begin automatically occur just as they do during a normal presentation. Transitions and builds set to begin “on click” (when the presenter clicks) also happen automatically, after the amount of time specified in the Delay fields in the Document inspector. The values you specify in the Delay fields apply to all transitions and builds set to begin on click.
To change playback options: 1 If the Document inspector isn’t open, click Inspector in the toolbar and then click the Document button. 2 In the Document pane, select one or more options below Slideshow Settings: Automatically play upon open: The presentation starts as soon as the Keynote document opens. Loop slideshow: After the last slide, the presentation starts again with the first slide.
Setting the Slide Size For highest-quality playback, your slide size should match the screen resolution of the display on which the slideshow will appear. Most projectors work best with slides at 800 x 600. Newer projectors may display slides at a resolution of 1024 x 768 or higher. If your presentation includes movies, you might want to use a higher resolution. In this case, choose a high-definition (HD) theme with a resolution of 1920 x 1080 (not all themes offer the higher resolution).
If you don’t see your presenter notes, make sure to select that option in Presenter Display preferences. 3 To quit rehearsal view, press Esc. Viewing a Presentation on Your Computer’s Display If you’re presenting to a small audience, the simplest way to view your slideshow may be to watch it directly on your computer’s display. To view a full-screen presentation on a single display: 1 Open the Keynote document and select the slide on which you want to start your presentation.
If there is no Arrange button, your computer doesn’t detect the second display. 4 Make sure Mirror Displays is not selected. 5 Choose Keynote > Preferences and then click Slideshow. Choose where slides display during a slideshow with a dual-display setup. 6 Select “Present on primary display” or “Present on secondary display.” The primary display is the one on which you see the menu bar. If you choose “Present on secondary display,” you can customize what the presenter sees on the primary display.
Keynote generally plays back very smooth animations. However, if the two displays have different refresh rates, one of the screens may appear to “stutter” because Keynote synchronizes with the refresh rate of only one display. If you’re using Keynote on an iBook, PowerBook, MacBook, MacBook Pro, or MacBook Air with Mac OS X version 10.3.9 or later, Keynote synchronizes with the external display. To change the screen refresh rate: 1 Choose Apple menu > System Preferences, and then click Displays.
mm Set the native screen resolution (the size of the image on the screen) in the Displays pane of System Preferences. Look for this information in the documentation that came with the display. For most projectors, the preferred screen resolution is 800 x 600 or 1024 x 768. Most liquid-crystal display (LCD) and Digital Light Processing (DLP) screens work with a variety of resolutions, but one is the preferred setting.
Customizing the Presenter Display If you have a dual-display configuration (one display for the presenter and another for the audience), or if you want to rehearse your presentation using a single display, you can view information that’s helpful to you as the presenter. For example, you can configure your display to show you a clock, a timer, a preview of the next slide, and other prompts. (Self-playing presentations cannot be used with the presenter’s view.
To customize the presenter display: 1 Access the presenter display preview by doing any of the following: ÂÂ Click the Customize Presenter Display button at the bottom of Presenter Display preferences. ÂÂ Choose Play > Customize Presenter Display. 2 In the Customize Presenter Display window, select the options you want to see in the presenter display. Current Slide: Shows a preview of the slide that currently appears on the display that the audience is watching.
To access and use the presenter display controls: mm To access the controls, move the pointer to the top edge of the Presenter Display during your presentation. A toolbar with four buttons drops down. Slides: Displays thumbnail images of all the slides in the presentation in a strip along the top of the screen. Drag the scroll bar below the slide thumbnail images to scroll through the slides.
mm Click a hyperlink that opens a webpage, email message, or file. To resume the presentation, click the Keynote icon in the Dock.
To move forward or backward through the thumbnails, press the Right or Left Arrow key, or drag the scroll bar below the slides’ thumbnail images. To see the thumbnail for the first slide, press the Up Arrow key; to see the thumbnail for the last slide, press the Down Arrow key. To show a particular slide, click its thumbnail, or type the slide number and press Return. To close the slide switcher without changing the current slide, press Escape.
Playing Movies You can control a movie on a slide by using the pointer to click controls that appear when you move the pointer over the movie on the slide; to do this the slideshow must be set up to show the pointer when a movie appears on a slide. The controls that do appear depend on the movie’s dimensions (its size on the slide); a smaller movie has fewer controls. Another way to control movie playback during your presentation is to use the keyboard.
You must open the Keynote document on your computer before you can begin to control it using the Apple Remote. The following table describes how to control Keynote using the Apple Remote.
5 In Keynote, click the link button next to the remote device that you want to pair with, and type the passcode into the window that opens in Keynote. 6 Close Keynote preferences. Using Other Applications During a Presentation To use Exposé, Dashboard, or other applications (such as Remote Desktop) while you’re playing a slideshow, you need to set a Keynote preference. Choose Keynote > Preferences, click Slideshow, and select “Allow Exposé, Dashboard, and others to use screen.
5 To specify Keynote print options, choose Keynote from the Copies & Pages pop-up menu. Choose Keynote from this pop-up menu. Select which layout of slides and handouts you want to print. Select print formatting options. Convert the set of slides to a PDF file. 6 Select a Print option: Individual Slides: Prints one slide per page without presenter notes. Slides With Notes: Prints one slide per page with presenter notes.
Use page margins: Keeps the slide borders within the printer margins. 8 Click Print. About Exporting a Slideshow to Other Formats You can share your presentation across different platforms by exporting it to another format, such as QuickTime, PowerPoint, and PDF. You can also send your slideshow directly to iDVD, iPhoto, iTunes, iWeb, GarageBand, and YouTube. And you can turn your slideshow into a movie you can watch on your iPod. Or post it on iWork.com public beta.
To create a QuickTime movie of your slideshow: 1 Choose Share > Export and then click QuickTime. Choose the movie type. Play the movie once, repeatedly (loop), or forward and backward. For self-playing movies (Fixed Timing), set slide and object build durations. Select to make the movie play at full screen. Choose a compression format to optimize movie size and playback quality. Select if the slideshow includes transparency you want to preserve.
5 To make the slideshow appear on the whole screen rather than in a window, select “Enter full screen mode when opened.” 6 Choose a playback quality and file size from the Formats pop-up menu: Full Quality, Large: Preserves the best playback quality, but these movies are large and are therefore more difficult to transfer through email or across the web. CD-ROM Movie, Medium: Best if you’re using a CD to send the slideshow to another viewer.
PowerPoint doesn’t support some Keynote features: ÂÂ Some bulleted text items may be lost. If you hide the bulleted text on a slide (by deselecting Body in the Slide inspector), it is deleted from the outline when you export. ÂÂ PowerPoint doesn’t support alpha-channel graphics, so if you use a photo cutout frame, the image behind it will appear in front. You may also notice slight variations in other graphics.
Each file is named filename.001, filename.002, and so on. You can also send individual image files to iPhoto, as described in “Creating an iPhoto Album” on page 223. Creating an HTML Document You can turn your slideshow into an HTML document that can be viewed with Safari or another web browser. Viewers click hyperlinks to advance the presentation. To export slides to an HTML document: 1 Choose Share > Export and click HTML. 2 Specify whether to export all slides or only a range of slides.
9 If yours is not a recorded slideshow, type the number of seconds you want the slideshow to display each slide before advancing to the next, and how many seconds you want the slideshow to wait before advancing to the next build on each slide. If your slideshow is a recorded slideshow, choose Recorded Timing in the Playback Uses pop-up menu to maintain the prerecorded timing of slides and builds.
Fixed Timing: Viewers have no control over the speed at which the movie advances; the movie plays using the timing you specify in the next step. 4 If you choose Fixed Timing, specify how long slides appear and the how long it takes to complete object builds by typing values in the Slide Duration and Build Duration fields. Slide Duration: How long each fully built slide remains on the screen after the last object build is complete.
3 Choose an option from the File Type pop-up menu: PDF: You can choose many of the options described in “Printing Your Slides” on page 215. Keynote document: Website visitors will need Keynote to view your slideshow. Video podcast: Creates a self-playing movie.
Slide Duration: How long each fully built slide remains on the screen after the last object build is complete. Build Duration: The number of seconds between the beginning of one build stage and the next in each object build. There is no delay between the moment a slide first appears on the screen and the first stage of an object build. 4 To include the slideshow soundtrack or the recorded audio, select the Audio checkbox. 5 Click Send.
2 Choose the Keynote slideshow you want to present. Click Share. If you have already started a video chat, drag your selected Keynote file over the buddy or group displayed in the iChat video window. 3 Keynote opens and the first slide of your slideshow is displayed in the iChat video window. 4 Use the Keynote controls to advance through the slides. For details, see “Controlling a Presentation with the Keyboard” on page 210. 5 When your slideshow is finished, close the Keynote control window.
When you send your presentation to iWork.com, you can choose from the following options: ÂÂ Share with viewers: Invite specific viewers to add comments and notes, play, and download your presentation. ÂÂ Publish on the web: Create a public web address (URL) that you can post on a website or elsewhere so that anyone can view your presentation. General viewers can’t view or leave comments or notes on your slides. ÂÂ Upload for private use: Send your presentation to iWork.com to be viewed only by yourself.
4 In the Viewers and Message fields, type the email addresses and a message for the people you want to allow access to the presentation. 5 Type a subject if you don’t want to use the one created automatically. 6 Set viewing options for your shared presentation. Click Show Advanced to see all of these options: Leave comments: Select to allow viewers to leave comments on the presentation. Download the presentation: Select to allow viewers to download the presentation. Copy to iWork.
Your browser opens and displays the published presentation on iWork.com. 7 You can copy the web address (URL) and post it on a website, blog, or social networking site. Anyone with the web address can view your presentation online. For instructions, see iWork.com Help (with iWork.com open in your browser, click the link labeled Help). To upload a presentation for your private access: 1 Open the document, and then click the Share button in the toolbar, or choose Share > “Share via iWork.com.
Designing Your Own Master Slides and Themes 12 Create and save your original themes and master slide layouts by changing the default attributes of images, objects, and more. This chapter assumes you’re already familiar with the Keynote design and formatting features described in previous chapters. Designing Master Slides and Themes The themes that come with Keynote are sets of master slides with predefined layouts, backgrounds, charts, tables, and text attributes.
Using Master Slide Tools Use the master slide navigator and the Master Slide inspector to work with master slides. To use the master slide tools: 1 Open the master slide navigator by clicking View in the toolbar and choosing Show Master Slides. 2 In the master slide navigator, select a master slide. See “About Selecting Master Slides to Customize” on page 232 for more information on selecting master slides. 3 Click Inspector in the toolbar, and then click the Slide Inspector button.
Click to preview the transition. Choose a transition. Set the transition direction. Choose how to initiate the transition. Set how much time it takes to complete the transition. Set how much time to wait until transitions that start automatically begin playing. Previewing Master Slides As you work on a master slide, you can try out your changes on a normal slide to get a better sense of how the new layout will look.
To duplicate a master slide: 1 Click View in the toolbar and choose Show Master Slides. 2 In the master slide navigator, select the master slide you want to duplicate. 3 Do one of the following: ÂÂ Click New in the toolbar. ÂÂ Choose Slide > New Master Slide. ÂÂ Press Return. ÂÂ Choose Edit > Duplicate. 4 In the master slide navigator, double-click the new slide’s name and type a new name.
Defining Text Placeholders You can add placeholders for text, and define default attributes for text in them. To define a text placeholder: 1 In the Master Slide navigator, select a slide (to open the Master Slide navigator, click View in the toolbar and choose Show Master Slides). 2 Open the Master Slide inspector, and then click Appearance. 3 To add a placeholder title text box, select Title. 4 To add a placeholder body text box, select Body.
Defining Object Placeholders You can create a placeholder on a master slide to hold tables and charts. When you add one of these items to a slide based on that master, the object automatically goes into the placeholder at the specified position and size. To define an object placeholder: 1 In the Master Slide navigator, select a slide (to open the Master Slide navigator, click View in the toolbar and choose Show Master Slides). 2 Open the Master Slide inspector and then click Appearance.
Adding Alignment Guides to Master Slides You can create alignment guides to help you place your text and graphics consistently on each slide. Alignment guides created on a master slide are available when you’re placing objects on any slides based on that master. To create alignment guides on a master slide: 1 Select the master slide to which you want to add the alignment guides. 2 Click View in the toolbar, and then choose Show Rulers.
ÂÂ To make the text box the default for all master slides in the current theme, choose Format > Advanced > “Define Text for All Masters.” 5 To define a default shape, add a shape and then set its attributes. See “Modifying Object Size, Orientation, Outline, and More” on page 94 and “Filling an Object with a Solid Color” on page 100 for instructions. 6 Do one of the following: ÂÂ To make the shape the default for only the current master slide, choose Format > Advanced > “Define Shape for Current Master.
Important: A table has four distinct formatting areas: header row, header column, inside borders, and outside borders. To set default table attributes, you must apply each attribute to an entire formatting area. For example, to set the default formatting of a header row, you need to change the formatting of all the cells in the header row, not just one header cell. To set default table attributes: 1 In the slide navigator, create a new slide.
3 Place a chart on the slide. See “Adding a New Chart and Entering Your Data” on page 138 for instructions. 4 Select the chart, and then set its attributes. See “Changing a Chart from One Type to Another” on page 140 to learn how to change a chart’s type. See “Formatting Charts” on page 141 to learn how to resize a chart, rotate it, and set other attributes that charts have in common.
3 Define builds using the instructions in “Moving Objects on or off Slides Using Builds” on page 116. About Custom Themes If you modify master slides in a theme and you want to use these modifications again in other slideshows, you can save the modified theme as a custom theme. After you save your custom theme, it appears in the Theme Chooser. When you select your custom theme, it comes with all the master slides you defined.
mm Duplicate the original master slide to create various text layouts. New masters made from copies automatically inherit the original’s text and background attributes. Then you only have to adjust the text box layouts (for example, remove the title text box and expand the body text box for a “body only” master slide).
2-axis charts, formatting 157 3D charts, adjusting scene settings 157 A action builds 117, 118, 120 advanced typography features 56 aligning text horizontally 64 aligning text vertically 64 alignment guides adding to master slides 236 creating 91 using 88, 90 animating slides.
curly quotes 58 currency formatting for table cells 181 curves reshaping 83 reshaping as corners 84 custom formatting for table cells 184, 185 associating conditions 193 changing elements and name 197 creating text formats 196 defining the Decimals element 188 defining the Inetegers element 188 defining the Scale element 190 reordering, renaming, and deleting 198 custom shapes 81 D date and time formatting for table cells 182 default attributes of objects 236, 237, 238 deleting slides 42 d
importing slide masters 233 inserting a non-breaking space 59 inset margin, adjusting 65 Inspector window 23 Instant Alpha 78 iPhoto, sending to 223 iPod, sending to 224 iTunes, sending to 224 iWeb, sending to 223 iWork.
pie charts 150, 151, 153 placeholder images adding and deleting 234 replacing 75 placeholder objects and text, defining 235 placeholder text adding and deleting 234 pointer, showing and hiding 213 points, modifying stars 86 polygons 87 positioning objects by x and y coordinates 92 PowerPoint exporting to 219 predrawn shapes 81 presentations hyperlinks-only 134 rehearsing 203 Presenter Display 208, 209 presenter notes adding 202 using 208, 209 printing 215 publishing to YouTube 221 Q Quic
by using a hyperlink 133 strikethrough, adding to text 51 stroke, modifying look 96 subscripts 54 superscripts 54 symbols 57 T tab stops 67 table builds 126 table cells about custom formatting 184 adding and editing content 163, 166 applying automatic formatting 179 applying cell formatting 178 applying conditional formatting 175 applying currency formatting 181 applying date and time formatting 182 applying duration formatting 182 applying fraction formatting 183 applying number formatti
voiceover deleting 109 recording for narration 107 rerecroding to sync with slides 108 W Warnings window 28 webpage opening with hyperlink 131 window zoom 17 Y YouTube 221 Z zooming 17 Index 247
