Boom Cover for PDF 11/21/02 3:37 PM Page 1 Keynote User’s Guide
Keynote User’s Guide
K Apple Computer, Inc. © 2003 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents 1 Welcome to Keynote 7 The Power of Keynote 7 Keynote’s Features at a Glance 8 Quality and Flexibility 8 Tools for Making Your Point 9 Ease of Use Features 10 Installing Keynote 11 Learning to Use Keynote 11 User’s Guide 11 Onscreen Help 11 Sample Document 11 Quick Reference Card 11 Web Resources 11 Technical Support 12 The Keynote Window 12 Slide Canvas 13 Slide Organizer 13 Notes Field 17 Toolbar 17 Keynote Tools 18 2 Creating a Presentation 19 Keynote Documents 19 Step 1: Select a theme 19
Importing a PowerPoint or AppleWorks Presentation 20 Step 2: Design your slides using master slides 20 Using Master Slides 21 Adding Text 22 Adding Graphics 23 Using Alignment Guides and Rulers 23 Using the Sample Document and Image Library 25 Step 3: Organize your slides 26 Navigator View Versus Outline View 26 Grouping Slides 26 Saving Your Work 27 Step 4: Play your slideshow 28 3 Working With Text, Graphics, and Other Media 29 Editing Text and Text Properties 29 Changing Text Properties 30 Adding Image
Filling an Object With an Image Changing the Line Style 50 Adding Shadows 51 Adjusting Opacity 52 Changing the Orientation 52 Adjusting Size and Position 53 5 Creating Tables 48 55 Adding a Table 55 Filling Table Cells 56 Selecting Table Cells 56 Formatting Tables 57 Formatting Rows and Columns 57 Aligning Text in a Table Cell 58 Formatting Cell Borders 59 Adding Graphics or Background Colors 59 6 Creating Charts 61 Adding a Chart 61 Editing Chart Data 62 Transposing Data Series and Data Sets 63 Form
8 Viewing Your Slideshow 79 Full-Screen Presentations 79 Viewing on Your Display 79 Viewing on a Projector or Second Display 79 Changing the Presentation Slide Size 82 Printing 82 Printing Slides and Notes 82 Printing Outline View 83 Exporting to Other Viewing Formats 84 PDF Files 84 QuickTime 84 PowerPoint 85 9 Designing Your Own Master Slides and Themes Modifying Master Slide Backgrounds and Layouts 88 Changing the Background 89 Adding Alignment Guides 90 Designing Title and Body Text Layout and Styl
C H A P T E R 1 1 Welcome to Keynote Keynote is a robust tool for creating professional-quality presentations. Taking advantage of the superior graphics capabilities of Mac OS X, Keynote brings your presentations to life with crisp graphics and sleek text. Keynote’s powerful and simple tools make it easy to build dynamic, media-rich presentations. Use the handsome and versatile themes that come with Keynote to create persuasive presentations. Or customize them to suit your specific needs.
Keynote’s Features at a Glance Quality and Flexibility Keynote lets you add most standard file types to your presentation—including PDF, GIF, TIFF, JPEG, PICT, and QuickTime—with drag-and-drop ease, and flawlessly displays crisp graphics, smoothed text, and different levels of transparency. Get smooth text in any font size. Set off your points with formatted text or image bullets. 8 Chapter 1 Drag items from your desktop to add them to your slides.
Tools for Making Your Point Keynote gives you elegant charts, stylish tables, and animated object builds to display information in effective ways. Use the slide navigator to see your entire slideshow at a glance. Type or paste your data into the Chart Data Editor. In the Chart Inspector, choose from eight different chart types, including pie charts, bar charts, and line charts. Formatting charts, tables, text, graphics, and more is a snap with the inspectors.
Ease of Use Features Keynote’s theme-based designs let you create inventive presentations in a snap, and the alignment guides and slide navigator make it simple to keep your presentation organized. A variety of handsome themes and master slides make it easy to create professional presentations with an elegant design. Use outline view to view and rearrange the bulleted points on each slide.
Installing Keynote To install Keynote: • Insert the Keynote disc in your computer’s optical drive, and then double-click the installation icon. Learning to Use Keynote To get the most from Keynote, consult these resources: User’s Guide This guide describes the features of Keynote and shows you how to use it. A full-color, PDF file of this guide can also be found at www.apple.com/support/keynote. Onscreen Help To see the help, choose Keynote Help from the Help menu in Keynote.
To find out about Keynote products and get up-to-date information: m Choose Help > “Keynote on the Web.” Technical Support A variety of support options are available to Keynote users. For more information, see the AppleCare Software Service and Support Guide that comes with your Keynote documentation or visit www.apple.com/support on the web.
Slide Canvas The slide canvas is where you design each slide. You can easily drag graphics files, movie files, and even sound files to the canvas to add them to your slideshow. You create a slideshow using a theme, which lets you work with a family of master slides to create a handsome and cohesive look throughout your presentation. Different master slides within each theme make it easy to add titles and bulleted text in effective visual layouts.
You can also drag the bar at the top of the navigator view to see the master slides. Use the master slides to design your own themes and master slide layouts. For information about designing your own themes and master slide layouts, see Chapter 9, “Designing Your Own Master Slides and Themes.” Drag the bar at the top of navigator view to reveal the master slides above. Click the disclosure triangles to show or hide groups of indented slides. Drag slides to indent them.
To show or hide a group of slides: m Click the disclosure triangle to the left of the first slide in the group. To skip or include selected slides when you play your slideshow: m Choose Slide > Skip Slide to skip a slide. m Choose Slide > Don’t Skip Slide to include a skipped slide. Outline View Outline view shows the text content of each slide in your slideshow. This view may be most useful for seeing the flow of text-rich presentations.
To show outline view: Choose View > Outline (or click View and choose Outline in the toolbar). To add more bulleted points to a slide in outline view: 1 Select the slide in the slide organizer. 2 Select the bulleted line just above where you want to add new bulleted points. 3 Press the Return key to insert a new line and type your text. To select bulleted text in outline view: m Click a bullet to select the bullet and its text.
Notes Field The notes field is an area in which you can type or view notes for each slide. These notes are not visible in the slideshow presentation but they can be viewed on an alternate display or printed as a talking aid to use during your slideshow presentation. The notes field is an area where you can keep track of what you want to say as you show each slide. To see the notes field: m Choose View > Show Notes (or click View in the toolbar and choose Show Notes from the pop-up menu).
Keynote Tools Inspector Window The Inspector window makes it easy to format your slides as you work. Most elements of your slideshow are formatted using the eight panes of the Inspector window. To open the Inspector window: m Choose View > Show Inspector (or click Inspector in the toolbar). You can have several inspectors open at once to facilitate your working style. To open more Inspector windows: m Choose View > New Inspector.
C H A P T E R 2 2 Creating a Presentation Keynote takes advantage of all the powerful graphics capabilities of Mac OS X, so you can design stunning and highly visual presentations. This chapter outlines the basic tasks and steps you might go through to complete a professional-quality slide presentation. Keynote Documents When you create a slide presentation in Keynote, you create a Keynote document.
To apply a theme to your slide presentation: 1 If the theme selection dialog does not appear when you first open Keynote, choose File > Choose Theme (or click Themes in the toolbar). 2 Select a theme in the theme selection dialog. 3 Choose a screen resolution from the pop-up menu labeled “Choose presentation size.” Most projectors work best with slides at the 800 x 600 size. Newer ones may be able to display slides well at 1024 x 768. 4 Click Choose Theme.
To add more slides: m Choose Slide > New Slide (or click New in the toolbar). A new slide appears in the slide organizer. Select a slide in the slide organizer to work on it. As you work, you’ll want to use different slide layouts to place your text and graphics on individual slides. Master slides provide the layouts you are most likely to need. Using Master Slides Each Keynote theme includes a family of master slides.
Adding Text Depending on which master slide you use, you may see text boxes for title text or body text. Title text is generally large. Body text is generally bulleted text, although some master slides offer non-bulleted body text. Choose a master slide with the combination of title text and body text that best suits the slide’s content. To add title text to a slide: m Double-click in a title text box in the slide canvas and type your text.
To open the Inspector window: m Choose View > Show Inspector (or click Inspector in the toolbar). Adding Graphics To add a graphic to a slide: m Drag the graphic file from the Finder to the slide canvas or choose Edit > Place > Choose and select the graphic file in the navigation dialog, and then click Place. You can also drag a graphic file directly from the Finder to the slide organizer to automatically create a new slide with the graphic placed on it.
2 Choose Pixels, Centimeters, Inches, or Percentage from the Ruler Units pop-up menu. To place the ruler’s horizontal origin point at the left edge of the slide: m In Keynote Preferences, deselect the checkbox labeled “Place origin at center of ruler.” After you’ve placed graphics exactly where you want them on the slide, you can lock them to the slide canvas to prevent them from being accidentally moved as you work.
To change the behavior of alignment guides and size and position tags: 1 Choose Keynote > Preferences. 2 Deselect the checkbox labeled “Show size and position when moving objects” to hide the size and position tags. 3 Deselect the checkbox labeled “Show guides at object center” to turn off the guides that appear when the center of the moving object aligns with another object or the center of the slide canvas.
Step 3: Organize your slides Change the order of slides in your presentation by dragging them to the place you want in the slide organizer. Navigator View Versus Outline View Keynote provides two ways to view the overall organization of your slideshow, depending on how you work best. In navigator view, the slide organizer shows each slide as a thumbnail image. The thumbnails provide a graphical view of the contents of each slide.
To delete a slide: m Select the slide in the slide organizer and press the Delete key. Warning If you delete the first slide in a group of slides, all the slides indented below it are also deleted. If you accidentally delete slides, you can recover them immediately by choosing Edit > Undo Delete. To move a group of slides: m Select the first slide in the group and drag the group to a new location in the slide organizer. A blue triangle appears above the slides to show where they will be placed.
2 Select the checkbox labeled “Backup previous version when saving.” 3 Choose File > Save. Each time you save your document with this preference selected, the current version of the document (including your changes) appears. In the same folder, another file with the word “backup” appended to the filename appears. The backup file does not include any changes you made since you last saved the document. (The backup version does not appear the first time you save a document.
LL2168TG Page 29 Tuesday, November 26, 2002 8:46 AM C H A P T E R 3 3 Working With Text, Graphics, and Other Media In the Keynote slide canvas you can easily manipulate text, graphics, and other types of media all in the same workspace. Placing and editing text in Keynote is as easy as working in any text editor. Manipulating graphics, sound, and movie files is just as simple. This chapter describes in detail how to add different media elements to your slides.
3 Click outside the text box when you’re finished typing, or press Command-Return to stop editing text and select the text box. Selection handles appear on the sides of the text box. 4 Drag the selection handles to make the text box wider or more narrow. Note: Free text boxes automatically grow or shrink vertically to accommodate the length of your text. You cannot make them taller by dragging.
Using the Text Inspector In the Text Inspector, you can adjust all basic text properties in your slides. Use it to change the color, alignment, and spacing of selected text. If you select bulleted text, you can also change the bullet style. Click the color well to change the color of selected text. Click a button to justify text left, right, center, or across a text box, or to place it at the top, center, or bottom of the text box. Drag the sliders to adjust character and line spacing for selected text.
To adjust the character spacing: 1 Select the text you want to change. 2 In the Text Inspector, use the Character slider to change the space between the characters. Dragging the slider to the left brings the letters closer together; dragging it to the right moves them farther apart. To adjust the spacing between lines of bulleted text: 1 Select the bulleted text you want to change. 2 In the Text Inspector, drag the Bullet slider.
If you choose Text Bullet, type the character or characters you want to use in the field below the pop-up menu. ( You can use any keyboard characters.) After typing your bullet character, press Return. Click the color well and select a color for the bullet. Then set the bullet size and vertical alignment using the fields on the right. If you choose Number, you can choose from a variety of number formats in the Style pop-up menu.
Setting Text Tabs All text boxes have default tabs already set. You can see the tab stops on the horizontal ruler when you choose View > Show Rulers and select some text on a slide. Tab icons appear on the ruler when you select text on a slide. By changing the tabs, you can indent bulleted text as deeply as you want. You can also format paragraph text in free text boxes with your preferred tab stops. To change tabs: 1 Select the text you want to adjust.
To reset the slide with theme default styles: m Choose Format > Reapply Master to Selection. After you’ve set your preferred styles throughout your Keynote document, you may choose to change the entire document to another theme. Normally, when you apply a new theme, all styles are reset to the theme defaults. You can retain your changes when you apply a new theme by making a selection in the theme selection dialog.
Adding Pictures From iPhoto You can drag images directly from your iPhoto library. To add an image from iPhoto: 1 Open iPhoto. 2 Find the photo you want to add to your slideshow. 3 Drag the photo from the iPhoto library to the place where you want it to appear on your slide. Adding Other External Graphics You can easily add graphic files that have been created in other applications to your Keynote slides.
4 Select the “Save as File” checkbox. Choose Output Options. Choose PDF. Click to save the file as a PDF. 5 Choose PDF from the Format pop-up menu. 6 Click Save As PDF. 7 Type a name for the PDF file and select a location in the Save dialog, and then click Save. Working With Photo Cutouts (or Alpha-Channel Graphics) An alpha channel is an area of transparency within a graphic file.
To place an image behind a photo cutout window or mask in a Keynote theme: 1 Drag your own image from the Finder to the slide canvas and place it carefully so that it covers the cutout window. 2 Choose Arrange > Send to Back (or click Back in the toolbar) to place the new image at the bottom level of the slide canvas, behind the window frame. 3 Click the image behind the window to select it and drag to adjust its exact position in the window.
2 In the Inspector window, click Slide to open the Slide Inspector. Choose a slide layout from among the master slides. Choose a background color or image. 3 Choose a background type from the Background pop-up menu. m Choose Image Fill to place your own image as a background. Select an image and click Choose. m Choose Color Fill to give the background a single, solid color. Then click the color well and choose a color in the Colors window.
You can also apply a new master slide layout by clicking the Masters button in the toolbar and choosing a master slide from the pop-up menu. If none of the available master slide layouts meet your needs, you can apply a blank master to the current slide and then place title and body text boxes on it, positioning them as you prefer on the slide canvas. To place a title or body text box on the slide canvas: m Select the Show Title checkbox or Show Body checkbox in the Slide Inspector.
2 Place the pointer somewhere towards the center of the object and drag the object to a new location. Avoid dragging the object by the selection handles because you may inadvertently resize the object. To rotate an object: 1 Select an object to make the selection handles appear. 2 Hold down the Command key and move the pointer toward the selection handles. The pointer changes to a curved, double-headed arrow. 3 Drag a selection handle to rotate the object.
Once you have added a sound file to your slideshow, it remains external to your Keynote document. This means that if you transfer your slideshow to another computer or disk without also transferring the sound file, the sound will be lost from the slideshow. To prevent this, add the file to the slideshow document when you save. To include a sound file as part of your Keynote document: 1 Choose File > Save As. 2 Select the checkbox labeled “Copy movies into document.
Adding a Movie or Animation You can include movies within your slide presentation. You can place movies anywhere on a slide so that they play within the visual context of the slide on which they appear. To add a movie to a slide: m Drag the movie file from the Finder to the slide canvas where you want it to appear, or choose Edit > Place > Choose to browse for the movie file using the Choose dialog. When your slideshow plays, the movie will start the moment this slide appears on the screen.
You can also choose which frame of a movie appears as the first, still frame until you begin playing the movie. This is called the poster frame. To set the movie poster frame: m In the Media Inspector, drag the Poster Frame slider until the movie displays the image you want.
C H A P T E R 4 4 Changing Object Properties If you really want to take your creativity to the next level, Keynote is the tool for you. With the design support of Keynote’s themes and the robust graphics of Mac OS X, you can get just as much flexibility as you want to work with. This chapter describes more advanced features for manipulating graphics and other objects in your presentation.
To change the color of an object, you use the Graphic Inspector and the Colors window. Choose a solid color, a color gradient, or an image to fill a drawn object. To open the Graphic Inspector: m Choose View > Show Inspector (or click Inspector in the toolbar), and then click Graphic in the Inspector window. Filling an Object With Color Objects can be filled with solid color or a color gradient, in which two colors blend with each other. You can choose colors using the standard Mac OS X Colors window.
Color Gradients If you want to fill an object with a color gradient, select Gradient Fill from the pop-up menu, and then follow the steps listed above, making two separate color selections. For example, if you want the color of your object to blend from green into blue, select a shade of green for one color well, and a shade of blue for the other color well. You can also set the direction of the gradient using the Angle wheel. This circle has a gradient fill set at an angle of 32º.
You can use the color wheel in the Colors window to select colors. Your color selection appears in the box at the top of the Colors window. You can save that color selection for future use by placing it in the color palette. To open the color palette: m Drag the handle at the bottom of the Colors window. To save a color in the color palette: m Drag a color from the color box to the color palette.
m Scale to Fit makes the image appear larger or smaller to fit into the object’s dimensions as well as possible. If the object has a different shape than the original image, parts of the image will not appear; blank space may also appear around the image. This circle object has an image fill scaled to fit. m Scale to Fill makes the image appear larger or smaller, sizing it to leave no space around the image, even if the object and image have different shapes.
m Tile makes the image appear repeatedly inside the object, if the original image is smaller than the object. If the image is larger than the object, you will see only part of the image inside the object. This circle object has a very small image fill scaled to tile. This circle object has a large image scaled to tile. Changing the Line Style For drawn objects, you can choose a style and color for the line that delineates the object (or the stroke). Or you can choose to have no line around the object.
Adding Shadows Shadows give your slide an appearance of depth. An object’s drop shadow is visible on any object behind it. You can create a variety of shadow effects, or remove the shadow from an object. This object has a different shadow color. This object has default shadow properties. This object’s shadow has a high offset value. This object’s shadow is set to a different angle. This object’s shadow has the lowest blur factor. This object’s shadow has a high blur factor.
Adjusting Opacity Object opacity can be used to create very interesting effects. When an object of low opacity is placed on top of another object, the object beneath remains visible. Depending on how high or low you set the opacity, the objects beneath can be highly visible, partly obscured, or completely blocked from view (at 100% opacity). You can change opacity settings for any visual object on the slide canvas, including drawn shapes, pictures and other image files, and movies.
To open the Metrics Inspector: m Choose View > Show Inspector (or click Inspector in the toolbar), and then click Metrics. Find the name of the selected image or movie here. Resize images and movies to exact dimensions by specifying height and width. Place an object precisely on the canvas by specifying X and Y coordinates. Flip an image sideways or upside down using these buttons. Rotate an object with this wheel. To flip or rotate an object: 1 Select the object you want to rotate.
To return an image or movie to its original size: m Select the image or movie and click Original Size in the Metrics Inspector. To set the precise position of an object: 1 Select the object you want to position. 2 Enter X and Y values in the Position fields in the Metrics Inspector. The object is positioned with its upper-left corner at the specified coordinates. m The X value is measured from the left edge of the slide canvas. m The Y value is measured from the top edge of the slide canvas.
C H A P T E R 5 5 Creating Tables Tables can be designed in a number of ways to visually compare sets of data or conceptual information. Although they present information systematically, they can be designed for visual appeal. In addition, you can make the table data appear dynamically on the screen in object builds, so you can build your points step by step. This chapter covers the basics of designing and filling tables on the slide canvas.
Filling Table Cells You can place text and graphics inside table cells. You enter text in a table cell by typing it. Graphics, however, must be placed. When an object is placed properly inside a table cell, it will move when the table is moved. To read about adding graphics or setting background colors inside table cells, see “Adding Graphics or Background Colors” on page 59. Selecting Table Cells You can apply global settings to a table by selecting the entire table at once.
To select a discontinuous group of table cells: m Hold down the Command key as you select cells. To switch the contents of two cells: m Select a single cell and drag it to another cell. The contents of the two cells are switched. To copy the contents of one cell into another: m Select a single cell and hold down the Option key as you drag it to another cell.
Splitting cells divides each selected cell into two equal parts, horizontally (rows) or vertically (columns), depending on your choice. To merge table cells: 1 Select a group of two or more adjacent table cells. You must choose a rectangular set of cells. 2 In the Table Inspector, click Merge Cells. To split cells horizontally or vertically: 1 Select a table cell or cells. To split an entire row or column, select all the cells in the row or column.
Formatting Cell Borders You can change the line thickness and color of cell borders. Or you can choose to hide the cell border for any given cell. To set line thickness: m Select a cell border or set of cell borders and type a value in the Cell Border field of the Table Inspector. Enter a line thickness for selected cell borders. Choose to show or hide the selected cell borders. Set border thickness and color. Choose a color for selected cell borders.
2 In the Table Inspector, choose Image Fill from the Cell Background pop-up menu. An Open dialog appears. Choose an image fill, color fill, or gradient fill for any cell. Set the size of the image within the cell. Drag a new image to the well to change it, or click Choose. 3 Locate the image or movie you want to use in the Open dialog and click Open. 4 Scale the image to fill the cell the way you want by using the Scale pop-up menu.
C H A P T E R 6 6 Creating Charts Use charts to display complex data visually. You can import data directly from your spreadsheet into Keynote’s Chart Data Editor to create and edit stunning charts right on the slide canvas. This chapter outlines the basics of placing and formatting a chart on a slide. Charts can also be made to appear one part at a time as you make your points during your slide presentation. To read about setting up such “object builds” for charts, see “Chart Builds” on page 77.
3 In the Chart Inspector, choose a chart style from the chart style pop-up menu. Choose from eight different chart styles in the Chart Inspector. 4 Type your data into the Chart Data Editor, or copy and paste from a spreadsheet application. To resize the chart on the slide canvas: m Select the chart in the slide canvas and drag the selection handles.
2 Place the pointer over the right or left edge of the column. The pointer becomes a vertical line flanked by arrows pointing in opposite directions. 3 Drag the border to make the column wider or narrower. To add rows or columns in the Chart Data Editor: m Click Add Row or Add Column to place a row above the selected row or a column to the left of the selected column. If no row or column is selected, the new row or column will appear at the bottom or right edge of the table.
The illustration below shows how this data would appear when plotted as a column chart. The chart legend denotes the two data series. These four bars represent one data series. The data sets contain one data point (one bar) from each of the data series. In this chart, the data series are represented by rows in the Chart Data Editor. The data points are represented as a series of dark-colored bars and a series of light-colored bars.
The illustration below shows how the same data shown earlier would appear in a column chart if you transposed the data sets and data series. These two bars represent one data series. The data sets contain one data point (one bar) from each of the four data series. For this chart, the data series are now represented by columns in the Chart Data Editor pictured on page 63. There are now four data series represented as four different-colored bars.
2 Select the Show Legend checkbox in the Chart Inspector to make the legend appear on the same slide as the chart. To hide the legend, deselect the Show Legend checkbox or select the legend and press Delete. 3 Select the legend and drag to reposition it on the slide canvas, or drag the selection handles to resize it. When a legend is placed on a slide, it behaves somewhat independently from the chart. You can format the fonts or move it around the slide canvas.
Adding Labels and Axis Markings Use the Axis pane in the Chart Inspector to format the grid and general look of the axes for bar charts, line charts, and area charts. You can set the range of values to be displayed along the value axis, the axis from which you read the data point values. For column charts (vertical bars), line charts, and area charts, the Y-axis is the value axis. For horizontal bar charts the X-axis is the value axis. Pie charts do not have a value axis.
Placing Grid Labels and Tick Marks The X-Axis and Y-Axis pop-up menus in the Axis pane of the Chart Inspector provide an array of options for placing tick marks and labels along the value axis or the series axis. These popup menus, pictured below, contain different options depending upon which kind of chart you have selected.
To display the minimum data value along the value axis: 1 Choose one of the major tick-mark display options from the X-Axis (series axis) pop-up menu (Major Tick Marks Inside/Centered/Outside). 2 Select Show Minimum Value. Formatting the Elements in a Data Series To show the values for each of the data points in a data series: 1 Select the chart or one element in a data series in the chart. For bar and column charts, selecting one element (bar) of a series automatically selects the full series.
LL2168CH Page 70 Tuesday, November 26, 2002 8:54 AM m Press Command-A to select all the wedges. For pie charts, place the data point values and series label inside or outside the selected pie wedge. Display as percentages or numbers. Separate and add shadows to individual wedges. To show pie chart values as percentages of the whole: 1 Select the chart, then select the “Show value” checkbox in the Series pane of the Chart Inspector. 2 Select the checkbox labeled “Show pie values as percentages.
LL2168CH Page 71 Tuesday, November 26, 2002 8:54 AM You can separate any or all of the pie wedges. Set a pie wedge apart by using the “Explode wedge” slider and giving it a series label. To separate pie wedges for shadowing: 1 Select the chart or individual pie wedges. 2 Choose Individual from the Shadow pop-up menu in the Series pane of the Chart Inspector. Layering the wedges for shadowing puts shadows on all of the pie wedges, rather than the entire pie as a whole.
Selecting the checkbox also allows you to apply opacity to each data series. If you deselect the checkbox, you can only adjust the opacity of all the elements on the chart together. To read about changing opacity of objects, see “Adjusting Opacity” on page 52. To adjust spacing between individual bars or data sets: 1 Select the chart. 2 In the Chart Inspector, type a percentage value in the “Gap between bars” field to increase or decrease the space between the individual data elements.
C H A P T E R 7 7 Slide Transitions and Object Builds Once you’ve designed and organized your slides, it’s time to put the whole presentation together with slide transitions and object builds that add motion and visual appeal to your slideshow. Add transitions to move smoothly from one slide to the next. Use object builds within each slide to animate how elements appear on the slide. Adding Transitions Between Slides Keynote gives you several types of transitions to choose from.
Transition style What it looks like Scale New slide grows from the center of the previous slide outward to fill the screen, if you choose Up from the direction pop-up menu. Previous slide shrinks away to center of the screen, revealing the next slide, if you choose Down from the direction pop-up menu. None New slide appears suddenly on screen, replacing the previous slide. Slide transitions are set in the Slide Inspector.
Slide transitions that you select in the Slide Inspector are applied only to the selected slide. To apply a transition to another slide, you must first select it and then repeat steps 1 through 5. Creating Object Builds To add visual interest to your slide presentation, you can create object builds on each slide. Object builds allow you to animate the elements on a single slide one at a time or in groups in any order you like.
6 Drag the Speed slider to the right to make the object appear more quickly during the build. Move the slider to the left to make the object appear more slowly. 7 Once you have selected a build style for each of the items on the slide that you want to animate, select each item again and assign it an order using the Order pop-up menu. When you play your presentation, objects will move onto the slide in the order you specified as you click the mouse.
Table Builds You create object builds for slides with tables just as you would create any other object builds. However, with tables, you have the option of animating the table itself. You can choose to make it enter the screen row by row, column by column, as individual cells, all at once, or in a variety of other ways. To set up a table build: 1 Select the table and assign it a build style, direction, speed, and order, as described earlier. 2 Choose a delivery style from the Delivery pop-up menu.
2 Choose a delivery style from the Delivery pop-up menu. m All At Once moves the whole chart as a single object. m Background First moves the chart axes onto the screen, followed by all the data elements at once (bars, lines, or area shapes). m By Series moves the chart axes onto the screen and then the data elements, one full series at a time. m By Set moves the chart axes onto the screen and then the data elements, one full set at a time.
C H A P T E R 8 8 Viewing Your Slideshow There are several ways you can share your Keynote presentation. You can view it from your computer on your own display or projected on a large screen. You can share it across platforms by exporting it as a QuickTime movie or even as a PowerPoint presentation. Finally, slides can be converted to PDF files for viewing or printing, or can be printed directly from Keynote in a variety of page layouts.
You can also choose to play the slideshow on both screens. This is called video mirroring. Note: Before you begin video mirroring or using a dual-monitor setup, attach the second display or projector according to the instructions that came with the display or projector, and the instructions that came with your computer (search online help for video mirroring, displays, or dual monitors). You will not be able to do the setup until after the second display or projector is attached.
Note: If there is no Arrange tab, then your system does not support a dual-monitor configuration. To play your slideshow on a dual-monitor system: 1 Choose Keynote > Preferences to open the Preferences window. Select this to resize slides automatically. Select this to exit full-screen mode after the slideshow ends. Select this to view your slide notes on the alternate display during slideshow playback with a dual-monitor setup. Select the top button for video mirroring.
Changing the Presentation Slide Size For the highest quality playback, your slide sizes should match the screen resolution of the display where the slideshow will be played. Most projectors work best with slides set at the 800 x 600 size; only newer projectors can display slides at a resolution of 1024 x 768. Most Keynote themes come optimized for either of these sizes. If your slide size is too large to fit the display, Keynote automatically scales it down to fit the screen.
2 Choose Keynote from the Copies & Pages pop-up menu. Choose Keynote from this pop-up menu. Select which layout of slides and notes you want to print. Select print formatting options. Convert the set of slides to a PDF file. 3 Select the slide layout you want. m To print one full slide per page, select Slides. m To print one slide per page with the slide notes, select Slides With Notes. m To print four slides per page, with space for handwritten notes, select Producer Script.
Exporting to Other Viewing Formats Other viewing options allow you to share your presentation across different platforms. PDF Files Your slideshow can be converted to a PDF file, which can be viewed or printed in Adobe Acrobat Reader or any PDF viewer. To save your Keynote slides as PDFs, use the Keynote Export dialog. To create PDF files of your slides: 1 Choose File > Export 2 In the Export dialog, select PDF. 3 Click Next. 4 Type a name and choose a location for the files. 5 Click Export.
m If you choose Interactive Movie, the viewer will be able to advance the slideshow by clicking Play in the QuickTime controls, clicking the mouse, or pressing the Space bar on the keyboard. m If you choose Self-Playing Movie, the viewer has no control over the speed at which the slideshow advances. You determine the speed of object builds and how long slides linger on the screen by typing values in the Slide Duration and Build Duration fields.
C H A P T E R 9 9 Designing Your Own Master Slides and Themes This chapter is for theme designers who want to use Keynote’s powerful graphics capabilities to design their own master slides and themes. Themes are predesigned sets of master slide layouts, backgrounds, charts, tables, and text styles that come with the Keynote application.
To open the master slide organizer: m Choose View > Show Master Slides (or click View in the toolbar and then choose Master Slides). An easy way to get a modified slide layout is to import a single slide or master slide from another slideshow into the current slideshow. To import a single slide or master slide: 1 Open the Keynote document that contains the slide you want. 2 Select the slide and drag it from the source document to the slide organizer of the document you are working in.
3 In the Inspector window, click Slide to open the Master Slide Inspector. ( You must have a master slide selected to see the Master Slide Inspector.) Place title and body text boxes and slide numbers on master slides. Layer or flatten background graphics. Set master slide background color, gradient, or image fill. Choose a default transition style.
4 Add external objects to the slide as you need them. This can include movie files, sound files, or other graphic elements. Drag external files from the desktop to the master slide canvas and place them where you want. Note: Any graphics, movies, or sound files that you add to this master slide will appear in every slide based on this master.
4 Drag to the right. A yellow alignment guide appears. Drag it to wherever you want on the slide canvas. 5 To create a horizontal alignment guide, place the pointer on the ruler at the top of the slide canvas and drag downward. Drag the alignment guide that appears to where you want it on the slide canvas. Designing Title and Body Text Layout and Styles Default styles for title and body text boxes are defined on the master slide on which they occur.
c Drag the tab icon to the position where you want the bullet to indent. This tab sets the stop for bullet indentation. This tab sets the distance between the bullet and its text. 3 To set the distance between the bullet and its associated text: a Select a bullet. b In the ruler at the top of the slide canvas, locate the rectangular tab icon that lines up with the text of the selected bullet. c Drag the icon to change the space between the bullet and its text.
Setting Default Styles for Free Text, Shapes, Tables, and Graphics Default attributes for free text boxes, shapes, tables, and graphics need not be set on the master slides. For these objects, create a sample slide in the slide organizer based on the master whose defaults you want to modify, place a free text box, shape, table, or graphic on it to set the attributes, and then use the Format menu commands to define these new attributes as the defaults for the selected object.
2 On the slide canvas, place a table. (To read about placing and formatting tables, see Chapter 5, “Creating Tables.”) 3 Select the table and set its attributes. 4 Size and place the table as you want it to appear on the slides.
m Choose Format > Define Defaults for Master Slides > Set Size and Placement for All Charts for Current Master to mark this chart size and placement as the default for only the current master slide you are working on. m Choose Format > Define Defaults for Master Slides > Set Size and Placement for All Charts for All Masters to mark this chart size and placement as the default for all master slides in the theme you are working in.
Saving a Custom Theme If you have made modifications to master slides in any theme, and you want to use these modifications again in other slide presentations, you can save the modified theme as a custom theme. Once you save your custom theme, master slides with your modifications will be available in the theme selection dialog. You can then select the custom theme as you would select any theme in the dialog. To save the current theme as a custom theme: 1 Choose File > Save Theme.
Creating a New Theme From Scratch If you want to create an entirely new theme that is not based on any of the existing Keynote themes, the easiest way is to start in a new Keynote document with only a single, blank master slide. Delete all the other slides in the theme. It may be helpful to keep the following tips in mind as you work: m Start with a new Keynote document on a blank master slide. Delete all other master slides from the document.
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