Macintosh System7.
K Apple Computer, Inc. © 1994 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents 1 Before You Install System 7.5 Step 1: Decide what to install 1 1 Macintosh system software version 7.5 2 QuickDraw GX publishing software 3 PowerTalk electronic mail and collaboration software Step 2: Check your computer’s built-in memory Step 3: When you are ready to install Step 2: Use the Installer 5 5 2 Installing System Software Version 7.
Installing PowerTalk 19 Step 1: Install PowerTalk software New icons on your screen 19 21 Step 2: Set up your system 22 Setting up without a PowerShare server account Setting up with a PowerShare server account Step 3: Name your computer on the network Turning off PowerTalk 5 Getting Help 28 31 32 Getting answers with the Topics button 33 Getting answers with the Index button 35 Getting answers with the Look For button Tips for using Macintosh Guide Learning useful shortcuts 6 What’s New
Mobile Computing 54 Simplifying basic tasks 57 Extensions Manager 62 Automatic power off 63 Support for TCP/IP networking High-quality audio 64 Audio CD player 65 More colorful desktop patterns Shut Down 64 66 66 QuickTime extension New Scrapbook New Note Pad 67 67 68 Support for Roman-language keyboards Button Disabler 69 Telephone Manager 69 Multitasking support Universal enabler 69 70 Support for large volumes 70 QuickDraw GX printing and publishing Easier printing 70 70 Mor
PowerTalk collaboration services 76 Your universal desktop mailbox Catalogs 77 Key chain security AppleMail 77 78 79 Your digital signature 7 Troubleshooting 79 81 Problems during installation Problems using System 7.
1 Before You Install System 7.5 Step 1: Decide what to install The System 7.5 upgrade package consists of three major components: m software to upgrade your computer to Macintosh system software version 7.5 m QuickDraw GX for more powerful printing, typography, and color publishing capabilities m PowerTalk electronic mail and collaboration software The next pages briefly describe the features of each component. After you install Macintosh system software version 7.
Macintosh system software version 7.5 Before you can install QuickDraw GX or PowerTalk, you need to upgrade your Macintosh system software to version 7.5. System 7.5 includes new features that enhance productivity and make it easier to work with other users. Features include enhanced compatibility with DOS and Windows files and disks, the ability to move information by dragging and dropping, step-by-step guidance for learning and completing tasks, and the ability to automate tasks.
QuickDraw GX publishing software QuickDraw GX software provides simpler, more powerful printing and font handling and improves your computer’s color publishing capabilities. You can also create documents that other QuickDraw GX users can view and print, even when they don’t have the application program or fonts used to create the document. The Printing menu provides easy access to additional print capabilities.
PowerTalk electronic mail and collaboration software PowerTalk electronic mail and collaboration software allows you to exchange electronic mail with other PowerTalk users either without a server or through a PowerShare server. You can route mail from various electronic mail services to a single, personalized mailbox. Using mail gateways, PowerTalk accepts communications from additional online services. You can use AppleMail to send and reply to mail.
Step 2: Check your computer’s built-in memory System software version 7.5 requires that your Macintosh have at least 4 MB (4,096K) of built-in memory. If your computer has more memory, you can install QuickDraw GX and PowerTalk. To find out how much memory your computer has, follow the instructions below. 1 Open the Apple (K) menu and choose About This Macintosh. 2 Look at the number next to “Total Memory." 3 To decide what to install, follow the guidelines in the table below.
3 Turn on your computer. The Disk Tools icon appears on your screen. 4 Double-click the Disk Tools icon to open it. 5 Double-click the Disk First Aid icon and follow the instructions on the screen. Disk First Aid checks your hard drive for any problems. 6 When you are finished, choose Quit from the File menu. 7 Double-click the Apple HD SC Setup icon. Apple HD SC Setup allows you to update the disk driver.
2 Installing System Software Version 7.5 Follow the instructions in this section to install the latest version of Macintosh system software on your computer’s hard disk. Step 1: Use the Safe Install Utility To ensure a smooth upgrade to the new system software, it’s important that you use the Safe Install Utility on the disk labeled Before You Install. The Safe Install Utility scans the System Folder on your computer’s hard disk and identifies items that might be incompatible with System 7.5.
If you’re installing software over a network: Find the Safe Install Utility on your file server. If you’re not sure where it is, ask your network administrator. 2 Open the Safe Install Utility by double-clicking its icon. The Safe Install Utility’s welcome screen appears. 3 Click Quick or Detailed to continue. If you clicked Detailed and you have more than one disk drive connected to your computer, a dialog box appears in which you can select the disks you want the Safe Install Utility to scan.
If the Safe Install Utility finds incompatible or unknown items in the System Folder of your startup disk, you’ll see a message like the following: 4 Click Move to move potentially incompatible items out of the System Folder. The Safe Install Utility creates a new folder on the hard disk named May Not Work With System 7.5 and automatically moves all potentially incompatible items from the System Folder into the May Not Work With System 7.5 folder.
Step 2: Use the Installer If you have used the Safe Install Utility and followed the instructions in your report, you’re ready to install the system software. To install the new system software, follow these steps: IMPORTANT If you are installing from a CD onto a Macintosh with a non-Apple CD-ROM drive, make a backup copy of the System 7.5 software before you begin installation. If you encounter problems during installation, you can install System 7.5 from the backup disks.
4 When you see the Installer’s welcome screen, click Continue. The Easy Install dialog box appears. Disk on which system software will be installed Button to switch to a different disk for installation Installing a customized system: These instructions cover the Easy Install process, which is suitable for most Macintosh users. Easy Install installs the files that your particular model of Macintosh needs.
8 When the installation is complete, restart your computer. If for some reason the installation was not successful, try the installation again. If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in this book. New icon on your screen Once your new system is installed and you have restarted your computer, you will see a new icon on your screen. The Guide icon is located in the upper-right corner (on the menu bar) and looks like a question mark in a light bulb.
3 Installing QuickDraw GX If you have already installed system software version 7.5 and your Macintosh has enough memory, you can install QuickDraw GX. (For memory guidelines, see Chapter 1 of this book.) For more information on QuickDraw GX features, see Chapter 6 (“What’s New”) later in this book. Step 1: Install QuickDraw GX software IMPORTANT If At Ease software is installed on your computer, you must turn it off before you install QuickDraw GX.
3 Double-click the Installer icon. 4 If you see a dialog asking what you want to install, click QuickDraw GX. 5 When you see the QuickDraw Installer’s welcome screen, click Continue. The Easy Install dialog box appears. Using the Custom Install option: These instructions cover the Easy Install process, which is suitable for most Macintosh users. Easy Install installs the files that your particular model of Macintosh needs.
8 Follow the instructions on the screen. On-screen messages tell you when you need to insert other disks. It takes a few minutes to complete the installation. 9 When the installation is complete, restart your computer. If for some reason the installation was not successful, try again. If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in this book.
Step 2: Create a desktop icon for the PDD Maker You use the PDD Maker to create Portable Digital Documents (PDDs). A PDD is a read-only document that other QuickDraw GX users can view and print. Users who receive your document do not have to have the original program or fonts that created the document. Once QuickDraw GX is installed, follow the steps below to create a desktop icon for the PDD Maker. 1 Open the Apple (K) menu and select the Chooser. 2 Click PDD Maker GX.
Using QuickDraw GX utilities The QuickDraw GX utilities provide additional capabilities for working with printers and fonts. To install the utilities, see Appendix A (“Using the Custom Install Option”) later in this book. m LaserWriter Utility is an updated version of a utility that comes with Apple LaserWriters. m Paper Type Editor allows you to create and edit the paper type for Apple printers.
Enabling Type 1 PostScript Fonts To enable Type 1 PostScript fonts for use with QuickDraw GX, follow the steps below. 1 Open the Type 1 Enabler utility by double-clicking its icon. A window appears in which you locate the fonts you want to modify. 2 Choose a font or folder containing fonts to enable, then click Select. A window appears reporting the results of the process. 3 When you are finished, choose Quit from the File menu. You can now use your Type 1 fonts with QuickDraw GX.
4 Installing PowerTalk If you have already installed System 7.5 and your Macintosh has enough memory, you can install PowerTalk. (For memory guidelines, see Chapter 1 of this book.) For more information on PowerTalk features, see Chapter 6 (“What’s New”) later in this book. Step 1: Install PowerTalk software IMPORTANT If At Ease software is installed on your computer, you must turn it off before you install PowerTalk. For instructions, see the manual that came with your At Ease software.
3 Open the PowerTalk Installer by double-clicking its icon. 4 If you see a dialog box asking what you want to install, click PowerTalk. 5 When you see the PowerTalk Installer’s welcome screen, click Continue. The Install PowerTalk dialog box appears. Disk on which PowerTalk system software will be installed 6 Button to switch to a different disk for installation Make sure that the destination disk indicated on the screen is the one on which you want to install PowerTalk.
8 Follow the instructions on the screen. On-screen messages tell you when you need to insert other disks. It takes a few minutes to complete the installation. 9 When the installation is complete, restart your computer. If for some reason the installation was not successful, try again. If you can’t restart the computer: See Chapter 7 (“Troubleshooting”) later in this book.
Step 2: Set up your system PowerTalk system software provides different levels of access security. The most basic safeguard is the key chain access code. Your access code provides access to all your network servers and services with a single password. Until you set up and use your access code, your catalog and mail services are locked (inaccessible). IMPORTANT How you set up your system depends on whether you have access to a server (called the PowerShare server) that manages network communications.
The welcome screen appears. 2 Read the screen and click Proceed. A dialog box appears, asking if you have a PowerShare account. 3 Click No. A dialog box appears, asking you to set your key chain access code.
4 Type your name and the access code you want to use. IMPORTANT Once your access code is set, you enter it each time your computer starts up. You can leave the access code blank, if you do not want to use a password. Here are some tips for choosing an access code: m It should not be your name. m It must be at least six characters long. (The longer it is, the harder it will be to guess.) m Mix upper- and lowercase letters and use numbers, as in “4Me!Only.
Setting up with a PowerShare server account If you have access to a PowerShare server, follow these steps: 1 Choose Unlock Key Chain from the Special menu in the Finder. If you wish, you can also open the Mailbox. The welcome screen appears. 2 Read the screen and click Proceed. A dialog box appears, asking if you have a PowerShare account.
3 Click Yes. The computer searches for the PowerShare services available to you. 4 When the navigation dialog box appears, select the PowerShare service you want to access and click OK. You can also double-click the PowerShare service’s name. A dialog box appears, asking for account information.
5 Type your name and the password of your PowerShare account as set up by your system administrator. As a convenience to you, PowerTalk software initially sets your key chain access code to be the same as your PowerShare password. (You use your access code to open all services.) You can change your key chain access code in the PowerTalk Setup control panel. IMPORTANT Changing your key chain access code does not change your PowerShare password.
Step 3: Name your computer on the network If you are on an AppleTalk network, the name of your computer appears in the AppleTalk catalog, and people can send you mail at that “address” without the need for a PowerShare server. If you name your computer clearly in the Sharing Setup control panel, people can find your address more easily. Many people use their own names in naming their computers (for example, “Sarabeth Herman’s Macintosh”).
4 Close the Sharing Setup control panel by clicking its close box. IMPORTANT If you want to use your AppleTalk catalog and the network, be sure that AppleTalk is turned on in the Chooser. Turning off PowerTalk To turn off collaboration services for an extended period, click the Off button in the PowerTalk Setup control panel and restart your computer. When you choose this option, collaboration services won’t be available at all when you restart the computer.
5 Getting Help The Guide menu is your main source of information when you’re working with your computer. The menu is identified by a question mark (h) in the upper-right corner of the screen. Macintosh Guide provides step-by-step guidance for new or complex tasks. When you request help from Macintosh Guide, it displays instructions on your screen and walks you through a task one step at a time. To use Macintosh Guide to get help, see instructions on the following pages.
Getting answers to your questions When you have a question while working with your computer, you can get the answer by choosing Macintosh Guide from the Guide menu. 1 Pull down the Application menu (in the upper-right corner of the screen) and choose Finder to make it the active application program. A checkmark in the menu indicates that the Finder is the active program. 2 Pull down the Guide menu (marked with the h icon) and choose Macintosh Guide. The Macintosh Guide window appears.
3 Notice the three buttons at the top of the window: Topics, Index, and Look For. Macintosh Guide gives you three ways to find information: m Topics lets you choose from a list of general subjects; it is like the table of contents in a book. m Index lets you choose from an alphabetical list of more specific subjects; it is like the index in a book. m Look For lets you search for information related to a specific word or phrase that you type. In the following sections you will practice using each method.
2 Click “Setting Options” in the list of topics. When you click any topic area, a list of related questions appears on the right side of the Macintosh Guide window. To get instructions, click a question… …and then click OK. 3 Click the question “How do I set the time and date?” and then click OK. Or double-click the question. A small window appears with instructions for you to follow. If you want to return to the main Macintosh Guide window, click here.
Getting answers with the Index button 1 In the Macintosh Guide window, click the Index button. An alphabetical list of subjects appears on the left side of the window. Slider Scroll bar 2 Scroll through the alphabetical list until the phrase “background pattern” is visible. You can scroll through the list either by dragging the slider to the letter B or by using the scroll bar at the right of the list. 3 Click the phrase “background pattern” in the alphabetical list.
4 Click the question “How do I change the background pattern?” and then click OK. Or double-click the question. A small window appears with instructions for you to follow. If you want to return to the main Macintosh Guide window, click here. 5 Click here to see the next step (if there is one). Read and follow the instructions in the window. Macintosh Guide provides step-by-step instructions to answer the question you selected.
Getting answers with the Look For button 1 In the Macintosh Guide window, click the Look For button. A small box appears on the left side of the window, where you can type text. To activate the text box, click here. Type a word or phrase in the text box… …and then click here. 2 Click the arrow button to activate the text box. 3 Type “sound” in the text box and then click Search.
4 Click the question “How do I change the beep sound?” and then click OK. Or doubleclick the question. A small window appears with instructions for you to follow. If you want to close Macintosh Guide, click here. Click here to see the next step (if there is one). 5 Read and follow the instructions in the window. Macintosh Guide provides step-by-step instructions to answer the question you selected.
Tips for using Macintosh Guide Here are a few tips for using Macintosh Guide effectively: m Macintosh Guide is available only when you are in the Finder—the desktop area where you can see the icons of disks, folders, and files. (Other programs may have their own on-screen “guides” available in the Guide menu, however.) If you don’t see Macintosh Guide in the Guide menu, pull down the Application menu (to the right of the Guide menu) and choose Finder.
Identifying objects on the screen Sometimes you’ll see an unfamiliar item on the screen and ask yourself, “What’s that?” You can get an answer by using a Macintosh feature known as Balloon Help. Balloon Help explains the functions of icons, menus, commands, and other items on the Macintosh screen in balloons like those you see in comic strips. Follow these steps to use Balloon Help: 1 Pull down the Guide menu (marked with the h icon) and choose Show Balloons.
Learning useful shortcuts You can perform many tasks in the Finder more quickly if you use keyboard or mouse shortcuts. For example, instead of clicking an icon and choosing Open from the File menu, you can simply double-click the icon to open it. Follow these steps to learn keyboard and mouse shortcuts: 1 Pull down the Guide menu (marked with the h icon) and choose Shortcuts. The main Macintosh Shortcuts window appears. 2 Click one of the category buttons.
3 Read about the shortcuts available for the category you selected. Click the right arrow in the lower-right corner of the window to display the next window (if there is one). 4 When you finish, click the Topics button in the lower-left corner to return to the main Macintosh Shortcuts window. Or click the close box in the upper-left corner to close the window.
6 What’s New In addition to Macintosh Guide (described in Chapter 5), the Macintosh System Software version 7.
Macintosh system software version 7.5 Compatibility with DOS and Windows files Your Macintosh can open disks and files that are formatted for IBMcompatible personal computers. You can exchange disks and documents with DOS and Windows computers. Your computer can also initialize disks for either the Macintosh or DOS computers. When you put a floppy disk formatted for an IBM-compatible personal computer into your Macintosh, the disk’s icon on your screen says “PC.
Easy file opening With Macintosh Easy Open, you can open most Macintosh, DOS, or Windows files even if you don’t have the program that created the document. Your computer uses “translators” and your programs to open documents created in programs you do not have. For example, your computer uses a translator and your word processor to open a document created in a wordprocessing program that you do not have. To set Easy Open options, open the Apple (K) menu and choose Control Panels.
Macintosh Drag and Drop You can move text, graphics, sounds, and QuickTime movies without using copy and paste. With programs that support Macintosh drag and drop, you can drag an item within a document or between two open documents. You can also drag an item from a document onto your screen to create a “clipping.” A clipping is a file that can be dragged into another document later. For example, you may save your business address as a clipping and drop it into letters and other documents.
Find File Find File lets you enter a list of specific search information to find a file. You can look for the file based on information such as location, name, size, date created or modified, and version. To find an item, open the Apple (K) menu and choose Find File. To choose search criteria, click the triangle and choose from the pop-up menu. To begin the search, click Find. The list of the matching items appears in the Find File Results window. You can work with items directly in this window.
WindowShade The WindowShade control panel lets you reduce screen clutter by shrinking windows. You can shrink a window by clicking the title bar (you set the number of clicks it takes to roll the window up). To show the full-size window, you click the title bar again. To turn WindowShade on and set options, open the Apple (K) menu and choose Control Panels. Then open the WindowShade control panel.
Submenus for the Apple menu Apple Menu Options lets you quickly get to items you use frequently by showing them in submenus in the Apple (K) menu. For example, if you put a folder into the Apple menu, items inside the folder appear in a submenu. The Apple menu also shows you the most recently used programs, documents, and servers. To set submenu options, open the Apple (K) menu and choose Control Panels. Then open the Apple Menu Options control panel. To turn the submenus off or on, click a button.
Date and time display The time and date can be displayed on your menu bar. You use the Date and Time control panel to change the way your clock looks, see the day of the week, and turn on a chime. To set clock options, open the Apple (K) menu and choose Control Panels. Then open the Date and Time control panel and click Clock Options. Click here to set options for the clock on the menu bar.
Stickies You can create notes and “stick” them onto your screen. You can choose colors for your notes, and use fonts and styled text. To see your notes or to put a note on the screen, open the Apple (K) menu and choose Stickies. To create a note, open the File menu and choose New Note. Then type your note or drag in text from a document or clipping. IMPORTANT Stickies behave like windows, but do not have scroll bars. To scroll, use the arrow keys on the keyboard.
Automating system tasks The ability to automate routine or complex tasks is built into your Macintosh. You can use the built-in Script Editor application program to automate tasks in the Finder and in application programs that support AppleScript. Using the Script Editor The Script Editor is a program that lets you write “scripts” (or programs) that automate a series of actions. Using the Script Editor’s “Watch Me” feature, you can record actions to create a script.
SimpleText word processor SimpleText is a built-in word processor that supports new Macintosh features such as Macintosh drag and drop, fonts, text styling, and QuickDraw GX printing. SimpleText reads TeachText documents and works much the same as TeachText, but provides additional capabilities. For example, you can open several SimpleText documents at once. You can also play QuickTime movies. SimpleText has three new menus from which you can choose fonts, set type size, and style text.
Mobile computing PowerBook battery management The PowerBook control panel combines all battery management settings into one control panel. You can control power consumption with a single control using Easy view, or you can set individual options using Custom view. To set battery options, open the Apple (K) menu and choose Control Panels. Then open the PowerBook control panel. In Easy view, you use the battery conservation slider to control your computer’s power consumption in one step.
PowerBook Control Strip When you first turn on your PowerBook, a line of small pictures appears in the lower left of the screen. This is called the Control Strip. The Control Strip may look slightly different depending on the options on your PowerBook. Scroll arrows let you view Control Strip modules that are not visible.
Other PowerBook features Your Macintosh has other features to make mobile computing with your PowerBook easier and faster: m Send documents to print automatically the next time you connect your PowerBook to a printer. m Send replies to electronic mail automatically the next time you connect your PowerBook to a network. m Put your PowerBook to sleep by holding down the Shift, x (Command), and 0 (zero) keys at the same time.
Simplifying basic tasks You can customize your Macintosh for novice users (such as less experienced users and children) or those who use the Macintosh for only a few specific tasks: m Provide a way to find and launch application programs easily. m Make it easier to keep track of documents by saving them in a Documents folder on the desktop. m Hide the desktop (Finder) items while you work in an application program. m Protect the programs that operate the computer from being removed or renamed.
To automatically open the Launcher when the computer starts up, open the Apple (K) menu and choose Control Panels. Then choose General Controls. Opening the Launcher at startup is one of the Desktop options. To automatically show the Launcher when your computer starts up, click here to put an X in the box. The picture on the right shows what your desktop looks like based on your choice. For step-by-step help Choose Macintosh Guide from the Guide menu (marked with the h icon) and click the Index button.
Documents folder You can make documents easy to find by automatically saving them in a Documents folder on the desktop. When the option is set, the Documents folder is the default location for saving and opening all files, no matter what programs created the files. To set up the Documents folder, open the Apple (K) menu and choose Control Panels. Then choose General Controls.
Finder hiding You can hide the Finder whenever a program is open. Hiding the Finder prevents you from accidentally leaving a program in which you are working (and going to the Finder) by clicking outside the program window. Finder items on your screen—such as the hard disk, Trash, and folders—are hidden until you close the program. To set the Finder-hiding option, open the Apple (K) menu and choose Control Panels. Then choose General Controls.
Software protection You can protect the software programs that make your computer operate. The General Controls control panel lets you lock your System Folder and Applications folder. When the folders are protected, items inside cannot be removed or renamed. You can still add items to these folders. To protect the items in your System Folder and Applications folder, open the Apple (K) menu and choose Control Panels. Then choose General Controls.
Extensions Manager The Extensions Manager control panel lets you turn on or off startup programs (also known as system extensions and control panels). You can also use the Extensions Manager to switch between sets of extensions. To use the Extensions Manager during startup, hold down the Space bar as you start up the computer. The control panel opens during startup to allow you to turn extensions on or off.
Automatic power off If your Macintosh allows you to turn the power on and off with the keyboard (Centris, Quadra, and later models), you can use the CPU Energy Saver to shut down the computer automatically. You can set the computer to shut down when it is idle for a specified amount of time or at a specific time of day on one or more days of the week. To set options, open the Apple (K) menu and choose Control Panels. Then choose the CPU Energy Saver control panel.
Support for TCP/IP networking Your Macintosh provides built-in support for TCP/IP (Transmission Control Protocol/Internet Protocol), an industry-standard communications protocol for UNIX networking. TCP/IP provides the capability to access information on Cray supercomputers, UNIX and Sun workstations, VAX systems, and a variety of other systems. To install MacTCP, see Appendix A (“Using the Custom Install Option”) later in this book.
For step-by-step help Choose Macintosh Guide from the Guide menu (marked with the h icon) and see items in the “Sound” topic. For information about items in the control panel, choose Show Balloons from the Guide menu. Audio CD player Your system software provides built-in support for playing and programming audio compact discs. To use the player, your computer must have a CD-ROM drive attached. To play an audio compact disc, insert a disc into the CD-ROM drive.
More colorful desktop patterns The Desktop Patterns control panel provides more colorful and texture-rich desktop patterns. You can add your own designs by copying and pasting graphics or photographs (stored as PICTs) into the control panel. Or you can drag and drop the PICT into the control panel. To select or add a pattern, open the Apple (K) menu and choose Control Panels. Then open the Desktop Patterns control panel.
QuickTime extension The QuickTime extension adds capabilities that let your application programs integrate graphics, sound, video, and animation into documents. QuickTime is designed to take advantage of the speed of the Power Macintosh. You do not work directly with the QuickTime extension. It works behind the scenes as part of your system software, providing new features to the application programs you work with.
New Note Pad The Note Pad supports Macintosh drag and drop. When you work in a program that supports drag and drop, you can drag an item to a new location on the Note Pad, drag an item onto the Note Pad, drag it from the Note Pad into another document, or drag the item onto the desktop (to create a clipping). You can create larger notes, print Note Pad contents, and search for information by typing a keyword or phrase.
Button Disabler You can prevent other people from using the sound and screen contrast buttons on the front of your computer by using the Button Disabler control panel. To disable the buttons, open the Apple (K) menu and choose Control Panels. Then open the Button Disabler control panel. Click the Disable Buttons box to put an X in it. The buttons remain off until you turn them on again by clicking the box to remove the X.
Universal enabler The separate enablers for different Macintosh computers are now consolidated into a single, universal enabler that is built into the system software. Support for large volumes Your Macintosh can now access volumes up to 4 gigabytes (GB). QuickDraw GX printing and publishing QuickDraw GX system software gives you more powerful, convenient printing and font handling and improves your computer’s color-publishing capabilities.
To see the list of documents sent to a printer (the print queue), simply doubleclick the printer’s icon. In the print queue window, you can put a document on hold or remove it from the queue. You can also drag a document directly from the print queue window to another printer. For step-by-step help Choose Macintosh Guide from the Guide menu (marked with the h icon) and click the Topics button.
You can install and use printing extensions to customize your printing capabilities. To use your installed printing extensions, click the More Choices button in the dialog box you see when you choose Print. For example, the extension shown below allows you to specify when a document will print. Installed printing extensions appear in this area of the printing dialog box. To use an extension, click on its icon.
For step-by-step help Choose Macintosh Guide from the Guide menu (marked with the h icon) and click the Topics button. Select the “Printing and Fonts” topic and see “How do I share a printer with other users?” For more information about items on your screen, choose Show Balloons from the Guide menu. Portable documents A Portable Digital Document (PDD) is a read-only document that other users can view and print on any other Macintosh with QuickDraw GX installed.
Typography QuickDraw GX automates much of the typographic process. QuickDraw GX-aware application programs allow you to create professional-looking typography by simply typing. Settings for kerning, justification, and special characters (such as ligatures) are built into QuickDraw GX fonts and are handled automatically within application programs that support QuickDraw GX. QuickDraw GX fonts can use alternate forms of a character (for example, the swash and standard forms of the lowercase ‘t’).
For step-by-step help Choose Macintosh Guide from the Guide menu (marked with the h icon) and click the Index button. See the items for the Index term “fonts.” For more information about items on your screen, choose Show Balloons from the Guide menu. Consistent color QuickDraw GX uses ColorSync to ensure that the colors in a document remain consistent across a wide variety of color monitors, scanners, and color printers.
PowerTalk collaboration services PowerTalk system software helps people work together more effectively. PowerTalk provides many new capabilities on your desktop and in your Apple (K) menu. You can use AppleMail to send and reply to mail. Catalogs provides access to information you need when collaborating with individuals and groups. The Mailbox contains all your incoming and outgoing mail. Mail and Catalogs (in the Apple menu) provides quick access to PowerTalk capabilities.
Your universal desktop mailbox PowerTalk gives you a single mailbox icon for all incoming and outgoing mail—including fax, voice, electronic mail, and documents. Communication from on-line services and electronic mail from various sources are routed to your desktop mailbox when you install mail gateways supplied by the vendor. For step-by-step help Choose PowerTalk Guide from the Guide menu (marked with the h icon) and see the items in the “Sending and Receiving” topic.
You can create information cards to store information about individuals or groups with whom you communicate often. The cards make it easier to exchange information. For example, you can send someone a document by dragging the document’s icon onto the person’s information card icon. For step-by-step help Choose PowerTalk Guide from the Guide menu (marked with the h icon) and see the items in the “Catalogs and Information” topic.
AppleMail PowerTalk provides a built-in application program—AppleMail—that lets you write messages that contain styled text, images, and video. To use AppleMail, open the Apple (K) menu and choose Mail and Catalogs. Then choose AppleMail from the submenu. For step-by-step help While you are using AppleMail, choose AppleMail Guide from the Guide menu (marked with the h icon) and click the Topics button. For more information about items on the screen, choose Show Balloons from the Guide menu.
7 Troubleshooting This chapter helps you solve some of the common problems you may encounter when upgrading to System 7.5. Problems during installation This section helps you solve problems you might encounter during installation. Disk First Aid cannot repair your hard disk. Problem: You started up the computer using the Disk Tools disk and used Disk First Aid to test the hard disk, but Disk First Aid cannot repair the hard disk. Cause: You need to reformat the hard disk.
Solution: Quit all open application programs. Also, open the Memory control panel, set your disk cache to the lowest possible setting and turn on Virtual Memory. Not enough memory Problem: When you try to use the Installer, you see a message that your computer doesn’t have enough memory. Cause: Your Macintosh has less random-access memory than is required to use System 7.5, QuickDraw GX, PowerTalk, or a combination.
Difficulty modifying the System file Problem: When you try to use the Installer, you see a message that the System file cannot be modified (or repeated messages asking if it’s okay to modify the System file). Cause 1: You have installed virus-protection software that guards against modification of the System file. Solution 1: Turn off your virus-protection software by dragging it out of the System Folder and restarting your computer. You can turn the virus-protection software back on after installation.
Problems using System 7.5 This section helps with problems you might encounter using the computer after you have installed System 7.5. You can’t start up the computer Problem: When you turn on your computer, you see a “bomb” message. Cause 1: You probably have an incompatible item in the System Folder. Solution 1: To turn off potentially incompatible items in the System Folder, hold down the Space bar while you restart your computer. When the Extensions Manager opens, choose “System 7.
You often encounter problems that require you to restart the computer Problem: As you work in an application program, you often encounter problems that require you to restart the computer. Cause: You may have an incompatible item in the System Folder. It’s also possible that your application program is somehow incompatible with System 7.5. Solution: To turn off potentially incompatible items in the System Folder, hold down the Space bar while you restart your computer.
Problems using QuickDraw GX This section helps with problems you might encounter using the computer after you have installed QuickDraw GX. Your non-Apple printer is no longer available in the Chooser. Problem: You can’t select your non-Apple printer after installing QuickDraw GX. Cause: To print on a non-Apple printer with QuickDraw GX installed, you need a QuickDraw GX driver for that printer. QuickDraw GX installation provides drivers for Apple printers only.
Your fax modem is no longer available in the Chooser. Problem: You can’t select your fax modem after installing QuickDraw GX. Cause: To use a fax modem, you need a QuickDraw GX driver for that fax modem. Solution: If you have an Apple fax modem, contact Apple for a QuickDraw GX fax modem driver. If you have a non-Apple fax modem, contact the vendor to obtain a QuickDraw GX driver. You can temporarily turn off QuickDraw GX and use your previous fax modem driver.
Problems using PowerTalk Some of your electronic mail and faxes do not go to your mailbox. Problem: Communication through third-party on-line services or electronic mail programs does not go to your mailbox. Cause: Third-party on-line services and electronic mail programs require mail gateways that route communications to your mailbox. Solution: Contact the vendor of the service or program to obtain a personal gateway.
Appendix A Using the Custom Install Option Most Macintosh users install system software using the Easy Install option (shown in Chapter 2 of this book). The Easy Install option installs the software for your model of Macintosh. For example, Easy Install updates the printer drivers you already have, but does not add new printer drivers. The Custom Install option allows you to select the combination of system files, drivers, and other files you want for your own specific needs.
1 Quit any open application programs or desk accessories. 2 Locate the Installer for the software you want to customize. The Installer for System 7.5 is located on the Install Disk 1 disk. If you are installing from a CD, it is located in the System Install folder (inside the Installation folder). The Installer for QuickDraw GX is located on the Install disk. If you are installing from a CD, it is located in the QuickDraw GX Install folder (inside the Installation folder).
5 Open the pop-up menu and choose Custom Install. The Custom Install dialog box appears. (This example shows QuickDraw GX.) When the triangle points down, you see a detailed list of the software. Click the information box (marked with the letter i ) to see information about each item. Disk on which system software will be installed. Click to install on a different disk. 6 Select the software to install. To install software, click the checkbox to put an X in the box.
8 Click Install. The Installer begins to install the software you have selected. If you have any problems while installing: See Chapter 7 (“Troubleshooting”) in this book. 9 Follow the instructions on the screen. On-screen messages tell you when you need to insert other disks. It takes a few minutes to complete the installation. 10 After the installation is complete, restart your computer. If for some reason the installation was not successful, try again.
Appendix B Performing a Clean Installation This appendix provides instructions for a troubleshooting procedure that is commonly called a “clean” installation of system software. Do a clean installation if you can’t determine what is damaged in your System Folder (especially if you think any special software, such as control panels, system extensions, or custom utilities may be causing the problems you’re experiencing).
5 Double-click the Disk First Aid icon and follow the instructions on the screen. Disk First Aid checks your hard drive for any problems. 6 When you are finished, choose Quit from the File menu. 7 Double-click the Apple HD SC Setup icon. Apple HD SC Setup allows you to update the disk driver. IMPORTANT If you are installing system software on the internal hard disk of a Quadra 630, Performa 630 series, LC 630, or PowerBook 150, you do not need to update the disk driver.
If you’re installing software from a CD: Find the Installer in the System Install folder (inside the Installation folder) on the CD. If you’re installing software over a network: Find the Installer on your file server. If you’re not sure where it is, ask your network administrator. 13 When you see the Installer’s welcome screen, click Continue. The Easy Install dialog box appears. For a clean installation, DO NOT click the Install button. Press and hold down Shift–x–K.
17 Click Clean Install and follow the instructions on the screen. 18 When the installation is complete, restart your computer. Replacing special software Special software consists of items that you may have added to your previous System Folder. After a clean installation, you should replace your special software by reinstalling it. IMPORTANT A clean installation renames your old System Folder “Previous System Folder” and leaves it on the hard disk.
Appendix C Testing for Compatibility If your Macintosh does not start up properly or behaves erratically, you probably have an incompatible startup program (also known as a system extension or control panel). This appendix tells you how to remove startup programs that are incompatible with System 7.5. It also tells you how to turn on startup programs that were placed in the “May Not Work With System 7.5” folder during installation and test them for compatibility.
2 Release the Space bar when the Extensions Manager control panel opens. If you think you have a problem with incompatible items, open this menu and choose “System 7.5 only.” To prevent an extension from loading, click it to remove the check. To allow the extension to load, click it again to put a check beside it. 3 Open the Sets menu and choose “System 7.5 only.” This turns off all extensions and control panels, except those installed with System 7.5.
4 Close the Extensions Manager to continue startup. 5 When the computer is ready, try the same actions that caused the problem. If the problem does not occur again, then the item is probably compatible with System 7.5. If the problem occurs again, the program is probably incompatible. Open the Extensions Manager and click the program’s name to remove the check. 6 Repeat steps 1 through 5 for each item you want to test. Test individual programs in the “May Not Work with System 7.
4 Use the computer for a while and see if any problems occur. If nothing goes wrong, then the extension or control panel is probably compatible with System 7.5. If your computer behaves erratically, then the program is probably incompatible with System 7.5. Open the Extensions Manager and click the program’s name to remove the check. 5 100 Appendix C Repeat steps 1 through 5 for each item in the “May Not Work with System 7.5” folder that you want to test.
If you can’t find what you’re looking for in this index, look in Macintosh Guide— available in the Guide (h) menu on your computer. Index A B access code.
Chooser 16 clean installation 93–96 clipping files, drag and drop and 46 clock options, displaying in menu bar 50 collaboration services, turning off/on 29 colors, ensuring consistency across monitors, scanners, and printers 75 ColorSync 75 compact disc. See CD compatibility testing 98–100 computer-telephone integration 69 contrast button, disabling 69 control panels.
E Easy Install dialog box 11, 14, 90, 95 Easy Open 45 electronic mail. See also PowerTalk troubleshooting 88 extensions. See also startup programs grouping 62 QuickDraw GX printing extensions 72 QuickTime 67 testing for compatibility with System 7.
CPU Energy Saver 63 Date & Time 50 Desktop Patterns 66 DigiSign Utility 79 Disk First Aid 94 Documents 59 DOS Disk 44 Extensions Manager 62 General Controls 58 Guide 12, 31, 40, 41 Installer 14, 20, 90, 94 Keyboard 68 Key Chain 78 LaserWriter GX 15, 70 Macintosh Easy Open Setup 45 MacTCP 64 Mailbox 21, 24, 27, 77 PC Exchange 44 PDD Maker 16, 73 PowerBook 54 printer 15, 70 QuickTime 67 Safe Install Utility 8 Script Editor 52 SimpleText 53 Sound 64 WindowShade 48 Index button in Macintosh Guide window 33, 35–
Topics button 15, 33–34, 39 MacTCP 64, 89 Mailbox 21, 24, 27, 29, 77 May Not Work With System 7.5 folder 9, 99–100 memory checking amount of 5 “not enough memory” messages 81–82 saving 29 memory requirements 5 menu bar, displaying date and time on 50 mouse shortcuts 41–42 moving items with drag and drop 46 multitasking support 69 N networks. See also PowerTalk AppleTalk 28, 77 installing PowerTalk on 19 installing QuickDraw GX on 13 installing System 7.
O on-screen help. See Balloon Help; Guide menu P Paper Type Editor 17 password. See PowerShare password PC Exchange control panel 44 PDD Maker 16 PICTs 66 Portable Digital Documents (PDDs) 16, 73 PostScript fonts 15, 17–18, 74 PowerBook, battery and power management 54–56 PowerBook control panel 54 PowerBook Control Strip 55 PowerBook File assistant 55 PowerShare password 27.
R RAM disk 82 random-access memory (RAM). See memory Roman-language keyboard support 68 S Safe Install Utility 7–9 saving files in Documents folder 59 Scrapbook 67 screen contrast button, disabling 69 Script Editor 52 scripts, creating 52 searching for a file 47 security software, installing System 7.
problems using System 7.5 84–85 QuickDraw GX problems 86–87 speech recognition doesn’t work 85 using a fax modem with QuickDraw GX installed 87 TrueType fonts 74 turning off/on PowerTalk 29 QuickDraw GX printing 17, 86, 87 startup programs 62, 84, 85, 97–99 Type 1 Enabler 17, 18 Type 1 PostScript fonts 15, 17–18, 74 typography 74–75 U universal enabler 70 Unlock Key Chain (Special menu/Finder) 22, 25 V virus-protection software, installing System 7.
The Apple Publishing System This Apple manual was written, edited, and produced on a desktop publishing system using Apple Macintosh computers and QuarkXPress. Technical illustrations were drawn in Adobe™ Illustrator; screen shots were created and modified with system software, Exposure Pro, Aldus SuperPaint, and Adobe Photoshop. Proof pages were created on Apple LaserWriter printers and on QMS and Tektronix color printers.
