Getting Started This chapter describes how to connect your Newton device to your computer, install the Newton Connection Utilities, and use the utilities to create your first backup. About the Newton Connection Utilities With the Newton Connection Utilities, you can connect your Apple MessagePad or other Newton device to your computer and do the following: m Back up Newton information and store it on your computer. m Install packages (applications, system updates, and so on) on your Newton device.
The Newton Connection Utilities work with the Newton 2.0 or 2.1 operating system. If you have a Newton device that uses an earlier version of the Newton operating system and you don’t plan to upgrade, Apple recommends you use the Newton Connection Kit 2.0 instead of the Newton Connection Utilities. Note: The Newton Works import, Newton Works export, and Auto Dock features of the Newton Connection Utilities work only on Newton devices with the Newton 2.1 operating system.
Connecting with a serial cable You use a serial cable to connect your Newton device to the printer or modem port on the back of your computer. If you don’t have a serial cable, you can purchase one from an authorized Apple dealer. The cable has mini DIN-8 connectors on both ends. To connect with a serial cable, follow these steps: 1 Make sure both your computer and your Newton device are turned off.
3 Plug the other end of the serial cable into the printer port ([), the modem port (W), or the printer-modem port on your computer. Connect to an Apple MessagePad or other Newton device. W [ If you use the printer port, go to the Chooser and make sure AppleTalk is inactive. IMPORTANT If you connect your Newton device to a PowerBook that has an internal modem, make sure AppleTalk is inactive and Modem is set to Normal in the PowerBook Setup control panel.
Connecting over an AppleTalk network Use a LocalTalk kit or other type of AppleTalk connection kit to connect your Newton device to an AppleTalk network. If your computer is already connected to an AppleTalk network, you need one connection kit. If not, you need two kits. LocalTalk connection kit See the instructions that came with your connection kit to connect to an AppleTalk network. Plug this end of the cable into your Newton device.
5 Make sure AppleTalk is active. If not, click the AppleTalk Active button. If instructions appear on screen, follow them. Make sure AppleTalk is active. That’s it! You’ve connected your Newton device to your computer on a AppleTalk network. Go on to the next section. Installing the Newton Connection Utilities Before your computer can communicate with your Newton device, you need to install the Newton Connection Utilities on your computer.
4 In the dialog box, click Install. Click to start the installation. A status box keeps you informed of progress during installation. 5 Follow the instructions on your screen. 6 When you see a message reporting that the installation was successful, follow the instructions on the screen. You’ll find a folder named Newton Connection Utilities on your hard disk. Within this folder are the Newton Connection Utilities application, a folder containing translators, and a Backups folder.
Preparing your computer To prepare your computer for communication with a Newton device, follow these steps. Opening the Newton Connection Utilities m On your computer, open the Newton Connection Utilities folder and double-click the Newton Connection Utilities icon. The Newton Connection Utilities window appears on your computer. Newton Connection Utilities menus Buttons are dimmed until you establish a connection from your Newton device.
Selecting the type of connection on your computer The first time you use the Newton Connection Utilities, you need to specify how the Newton device is connected to your computer. 1 Choose Preferences from the Edit menu. A dialog box appears with a list of connection preferences for your computer. 2 Select the type of connection. Select AppleTalk if you have an AppleTalk connection. If you have a serial connection, select the port you’re using on your computer.
Preparing your Newton device Before you use the Newton Connection Utilities, you need to tell your Newton device how it is connected to the computer. IMPORTANT Make sure you enter your name and other owner information on your Newton device. The computer uses this name when it creates a backup file. See your Newton user’s manual to learn how to enter your name. Also, it’s a good idea to name the storage cards you use with your Newton device.
3 Tap “Connect to.” 4 In the list that appears, tap the worksite or computer you want to connect to. If you tap “Other computer,” a slip appears. Tap the computer you want to connect to. Only computers that have the Newton Connection Utilities installed and running appear in the slip. If you tap “Other worksite,” a slip appears. Enter information about the worksite, then tap X to close the slip. The type of connection you select is saved and remains set until you change it.
After a few moments, the connection is established and the buttons in the Newton Connection Utilities window are no longer dimmed. Click to install a package on your Newton device. Click to export information from your Newton device to your computer. Click to update information on both your Newton device and your computer. Click to use your computer’s keyboard to enter information on your Newton device. Click to back up Newton information and save it on your computer.
Creating your first backup After you establish a connection, you can make a backup of information and packages on your Newton device and store it on your computer. Backing up your Newton device provides a safe way to store information in case it gets lost or deleted by mistake. Also, it’s a good idea to back up your Newton device before you import, export, or synchronize information. To create your first backup, follow these steps: 1 Click the Backup button in the Newton Connection Utilities window.
Setting a connection password If you like, you can set a connection password for the Newton Connection Utilities. This password prevents others from using the Newton Connection Utilities without your permission. The password you set works for serial or AppleTalk connections. To set a connection password, follow these steps: 1 Open the Newton Connection Utilities and choose Preferences from the Edit menu. 2 Click Set Password in the Preferences dialog box. A dialog box appears.
The next time you establish a connection between your Newton device and your computer, a prompt appears on your Newton device asking you to enter your desktop connection password. The password helps prevent unauthorized users from accessing your computer or Newton device, either directly or via an AppleTalk network. If you forget your password, you can enter a new one by clicking Set Password in the Preferences dialog box.
1 Open the Newton Connection Utilities and choose Preferences from the Edit menu. 2 Choose the options you want. m Select “Back up” if you want to back up all information during an Auto Dock session. m Select “Allow selective backup” if you want to be prompted to choose the information to back up during an Auto Dock session. m Select Synchronize to have the Newton Connection Utilities perform a synchronization during an Auto Dock session. 3 Click OK.
The remaining steps set up the Dock application for Auto Docking. 5 On your Newton device, tap Dock, tap the information ; button, and in the list that appears, tap Prefs. The Dock Preferences slip appears. 6 Tap to add a checkmark to Auto Dock. When you select Auto Dock, the slip expands, allowing you to select the type of connection for your Newton device. You can also tap to add a checkmark to “Always backup all information” to have all your information backed up during an Auto Dock session.
Quitting the Newton Connection Utilities To end a connection and quit the Newton Connection Utilities: m Choose Quit from the File menu on your computer screen. The connection is ended and the Newton Connection Utilities window disappears. You can also end a connection from your Newton device by tapping the X next to the Newton Connection Utilities buttons.
2 Backing Up and Restoring Information The previous chapter described how to use the Newton Connection Utilities to create your first backup. This chapter describes how to do additional backups and how to restore information you’ve backed up. About backup files It’s important to back up your Newton information. Backup files provide a safe way to store information in case it gets lost or deleted by mistake.
Inside the Backups folder is a file with a name derived from the owner’s name you entered on your Newton device. This file contains the latest backup information. If you haven’t entered an owner’s name on your Newton device, the file is called “Newton Device.” By default, the Backups folder is located in the Newton Connection Utilities folder. You can change the location of this folder. See “Changing the Location of the Backups Folder” later in this chapter.
Previous backups Every time you back up, the Newton Connection Utilities make a copy of the previous backup file and store it in a folder called Previous Backups. This folder is located in your Backups folder. For example, if the owner’s name for your Newton device is Mike Chen, the Newton Connection Utilities create a file named Mike Chen’s Newton Device the first time you back up. The next time you back up, the Newton Connection Utilities copy the original file and place it in a Previous Backups folder.
Creating backup files You can back up all information and packages on your Newton device or you can just back up selected information and packages. The following section describes how to back up all information. To back up selected information and packages, see “Backing Up Selected Information and Packages” later in this chapter. Backing up all information and packages Before you begin, make sure your Newton device is connected to your computer. For instructions, see Chapter 1, “Getting Started.
A dialog box appears with a list of items to back up. To select an item, click the box next to it to add an X. List of information on your Newton device. To see more items on the list, use the scroll bar. Select to include all packages (including packages from other software publishers) in the backup. This box only appears if you have packages installed on your Newton device. Note: When you back up your Newton device for the first time (no backup file exists), this dialog box doesn’t appear.
Backing up selected information and packages In general, it’s a good idea to back up all information on your Newton device. However, if you’ve only added information to one or two applications, you can specify which applications and information to back up. For example, you can choose to back up just the information in your Newton Dates application. Typically, selective backup is faster than backing up all information and packages.
3 Select the information to back up. To select an item to back up, click the box next to it to add an X. Only items marked with an X will be backed up. 4 Click Backup. A status window appears indicating a backup is in progress. Messages in the window show what information is being backed up. When the window disappears, the information you selected has been added to the latest backup file. Backing up a storage card You can use the Newton Connection Utilities to back up the contents of a storage card.
4 Make sure the card you want to back up is selected. 5 Click Backup. The card is backed up and a backup file with the name of the card appears in your Backups folder. Changing the location of the Backups folder By default, the Backups folder is automatically stored in the Newton Connection Utilities folder on your computer. To change the location of the Backups folder, follow these steps: 1 Open the Newton Connection Utilities. 2 Choose Preferences from the Edit menu. A dialog box appears.
4 Select a new location for your Backups folder. Click to display a pop-up menu of disks and folders on your computer. Click to select a folder. 5 Click Select. The new location you specified is saved. 6 Establish a connection from your Newton device. 7 Click the Backup button and back up all information and packages on your Newton device. For more information, see “Backing Up All Information and Packages” earlier in this chapter.
Restoring information and packages If something goes wrong and you lose information on your Newton device, you can restore information from the latest backup file on your computer. You can restore all information in a backup file or select which information you want to restore. You can also restore the information from storage cards you’ve backed up. WARNING Restoring replaces information on your Newton device with information from a backup file on your computer.
3 In the dialog box that appears, choose the file that contains the information you want to restore. Select the latest backup file for your Newton device. To restore storage card information, select the latest backup file for the card. Note: With the Newton Connection Utilities, you can restore information from a card backup file to a card. You cannot restore information from a card backup file to your Newton’s internal memory. WARNING If you back up selectively, be careful when you restore information.
4 Click Open. You see a list of information and packages that can be restored. You can choose items to restore or restore all the items. To select an item, click the box next to it to add an X. Select the information you want to restore. List of information to restore. To see more items on the list, use the scroll bar. Select the packages you want to restore. List of packages to restore Click to deselect all packages in the backup file. You can then select specific information to restore.
When the restoration is complete, a message appears on your Newton screen asking you to restart. 8 Tap Restart. Your Newton device restarts. Note: If you have a personal identification number (PIN) assigned to your Newton device, the number is not restored. You’ll need to reassign a PIN. For more information on assigning a PIN, see the handbook that came with your Newton device. Tips on managing backups The following tips can help you back up and restore files on your Newton device.
3 Installing Packages This chapter describes how to use the Newton Connection Utilities to install packages.You can install packages on your Newton device or on a storage card. Installing a package on your Newton device A package is a special file that adds features to your Newton device. Examples of packages include applications, electronic books, and system updates. Before you begin, make sure your Newton device is connected to your computer. For instructions, see Chapter 1, “Getting Started.
4 Click the Install Package button. 5 In the dialog box that appears, select the package you want to install and click Open. The package is installed on your Newton device. A status window on your computer keeps you informed of the progress. Note: If you stop a package installation, the connection between your Newton device and your computer is ended. You'll need to re-establish the connection from your Newton device.
3 Select one or more package icons. 4 Drag the icons to the Newton Connection Utilities icon, or into your Newton Connection Utilities window. The packages are installed. Installing a package on a storage card You can install packages on a storage card rather than in your Newton device’s internal memory. To install a package on a storage card, follow these steps: 1 Insert the card in your Newton device. 2 In the slip that appears, select “Save new info and packages on this card.
4 Using Your Computer’s Keyboard This chapter describes how to use your computer’s keyboard to enter information on your Newton device. About keyboard entry With the Newton Connection Utilities, text you type on your computer’s keyboard can appear on your Newton device. For example, you can open a new Name slip on your Newton device and use your computer’s keyboard to fill in the information.
Starting a keyboard session To start a keyboard session, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Use Keyboard button in the Newton Connection Utilities window. A status window appears and your Newton device is ready to accept information from your computer’s keyboard. Click to end a keyboard session.
4 Begin typing on your computer’s keyboard. The text you type appears at the insertion point on your Newton device. Characters you type on your computer’s keyboard appear at the insertion point. Press the Tab or Return key to move to a new text entry area. You can use all standard alphabetic and numeric keys on your keyboard to enter information on your Newton device. You can also use the Tab and Return keys to move between text entry areas. Special keys, such as F1, are not supported.
Ending a keyboard session When you’ve finished entering information from the keyboard, you can end a keyboard session by any of the following methods: m On your computer, click the Stop button in the Keyboard status window. m On your Newton device, tap the Dock button. When a message appears asking whether you want to end your keyboard session, tap Yes. m Tap the star (✩) at the top of your Newton screen and tap Dock. When a message appears asking whether you want to end your keyboard session, tap Yes.
5 Importing Information to Your Newton Device This chapter describes how to import information from a file on your computer to an application on your Newton device. To learn about importing information into your Newton Works application, see Chapter 8, “Importing Into Newton Works.
Choosing when to import Typically, you import when you want to transfer a large amount of information from your computer and maintain the information on your Newton device. For example, you might have a list of customer names you want to add to your Newton Names application. However, if you have information you want to keep current on both your Newton device and your computer (for example, your appointment calendar), you may prefer to synchronize instead of import.
Importing Importing a file When you import information, the Newton Connection Utilities look at the file you’re importing to determine which translator to use to convert the file. This section describes what happens when the Newton Connection Utilities automatically recognize which translator to use and which Newton application should receive the information.
A dialog box appears with a list of files to import. 3 Select a file to import and click Select. If the Newton Connection Utilities recognize the file you’re importing, a dialog box similar to the following appears. Note: The contents of this dialog box depend on the type of file you’re importing and the application you’re importing to. See Chapter 10, “Setting Advanced Options,” for more information about advanced options.
Importing an unrecognized file This section describes what happens if more than one translator can be used to convert the file you’re importing and if more than one Newton application can receive the information you’re importing. To import a file, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Import button in the Newton Connection Utilities window.
3 Select a file to import and click Select. A dialog box appears listing the translators available to convert the file you’re importing. (You may see a different list of translators, depending on the type of file you’re importing.) 4 Select the type of file you’re importing and click OK. A dialog box appears with a list of Newton applications that can receive the information. Note: This dialog box appears only if the information you’re importing can be transferred to more than one Newton application.
6 Click OK. The Import dialog box appears. 7 Click Import. The information is imported to your Newton application. Importing a text file You can import two types of text file: delimited text and plain text. Applications, such as database managers, which store information organized in records and fields, can often save information as a delimited text file. Within the delimited file, individual items or fields of information are separated by special characters such as commas or tab characters.
When you import a delimited text file, you can specify what characters separate information in the file. For example, fields of information might be separated by commas (,) and entries (records) might be separated by return characters. You can also specify whether the text file includes column headings (field names) at the top of the file. By default, the Newton Connection Utilities import delimited text files with the following format. You can change these settings.
Changing how information is imported When you import database information to your Newton device, the information is transferred using a field map, a template to determine how fields in your computer’s application are mapped to fields in your Newton application. In most cases, the default field map works fine for importing information, but you can change the field map to meet your specific needs — if, for example, you have custom fields in your computer’s application.
6 Exporting Information From Your Newton Device This chapter describes how to transfer information from an application on your Newton device to a file on your computer. To learn about exporting Newton Works information to your computer, see Chapter 9, “Exporting From Newton Works.
Choosing when to export Typically, you export when you want to transfer a large amount of information from your Newton device to your computer and maintain the information on your computer. For example, you might export information in your Notepad from your Newton to include in a report you’re writing on your computer.
Exporting all information To export all information from a Newton application, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Export button in the Newton Connection Utilities window. A dialog box lists Newton applications you can export information from. You can choose to export both text and graphics from your Notepad or only text.
3 Select an application and click OK. A Save dialog box appears. 4 Type a name for the file that will contain the exported information. 5 Choose the type of file to create from the File Type pop-up menu. The File Type menu lists file formats you can create when you export Newton information. Items in the File Type menu vary depending on which translators you have installed and which Newton application you are exporting from.
7 Click Export All. All information is exported from your Newton application to a new file with the format you selected. If you changed settings in Advanced Options, the information is exported according to your new settings. Exporting a text file When you export to a delimited text file, fields of information are separated by commas (,) and entries (records) by returns. Column headings with the names of each field are included at the top of the file. Column headings show the field names.
Exporting selected information You can export only selected information in a Newton application. For example, if you’re exporting information from your Newton Names application, you can choose to export only the names stored in a particular folder. To export selected information, follow these steps: 1 Follow steps 1 to 6 in the previous section, “Exporting All Information.” 2 When the Export dialog box appears, click Select. A window appears with a list of information to export.
Click an entry to select it for export. You can select groups of entries by dragging or Shift-clicking. You can select noncontiguous entries by holding down Command (x) and clicking or dragging. To select all entries in the window, click Select All. To rearrange columns, click the column heading and drag the column to a new location. To sort column entries, click the column heading you want to sort by. If an entry is already selected, you can click to deselect it. 4 Click Export.
7 Synchronizing Information This chapter describes how to synchronize information on your Newton device with information on your computer. About synchronization Synchronization lets you keep applications on your Newton device up-to-date with applications on your computer. For example, you might have a calendar application on your computer that you want to contain the same information as your Newton Dates application.
An overview of synchronizing The following illustration shows the steps you take to synchronize information for the first time. This chapter describes how to synchronize without setting advanced options. Chapter 10, “Setting Advanced Options,” describes how to set advanced options when you synchronize. 1. Set up your synchronization. Select a Newton application to synchronize. Select a file on your computer. Synchronization Setup Advanced Options 2.
Synchronizing for the first time To synchronize for the first time, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Synchronize button in the Newton Connection Utilities window. When you synchronize for the first time, the Synchronization Settings window appears automatically. The highlight shows which application is currently selected.
4 Click Choose File. A dialog box appears with a list of files on your computer. You can specify which types of files appear in the file list by choosing a file type from the File Type pop-up menu. 5 Select the file you want to synchronize. 6 Click Select. The dialog box disappears and the name of the file you’re synchronizing appears in the Synchronization Settings window.
7 Make sure the checkbox to the left of the Newton application is selected. Each application in the Synchronization Settings window has a checkbox next to it. You use this checkbox to turn synchronization on and off. If an X appears in the checkbox, the application will be synchronized. If no X appears, the application will not be synchronized. The X in the checkbox indicates the application will be synchronized. The double-headed arrow points to the file with which it will be synchronized.
Resynchronizing your information Whenever you change information on your Newton device or in your computer’s file, you can resynchronize to keep your applications up-to-date. For example, if you add meetings to your Newton Dates information, you can synchronize the information so the calendar on your computer matches your Newton device. To resynchronize information, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device.
Using a storage card when you synchronize If you have a storage card inserted in your Newton device when you synchronize, the appropriate information on the card is included in the synchronization. For example, if you’re synchronizing the Newton Names application, all names on the card are included in the synchronization. IMPORTANT If you’re synchronizing information on a card, be careful when you resynchronize to insert the same card you inserted when you last synchronized.
4 Change the synchronization settings as desired. For example, you can change the file you’re synchronizing with and you can select or deselect the Newton applications to synchronize by clicking the checkboxes. You can also set advanced options (see Chapter 10, “Setting Advanced Options,” for more information). Click a checkbox to select an application to be synchronized. Click the Choose File button to change the computer file you’re synchronizing.
8 Importing Into Newton Works This chapter describes how to import information from a file on your computer into the Newton Works application on your Newton device. For information about importing into other applications on your Newton device, see Chapter 5, “Importing Information to Your Newton Device.” Note: You can import information into Newton Works only if your Newton device uses the Newton 2.1 operating system.
To import a file into Newton Works, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Newton Works Import button in the Newton Connection Utilities window. A window appears in which you can select the file to be imported. 3 Select the file you want to import and click Import. 4 If a translator list appears, select the type of file you’re importing from the list and click Open.
9 Exporting From Newton Works This chapter describes how to export Newton Works information on your Newton device to a file on your computer. For information about exporting information from other Newton applications, see Chapter 6, “Exporting Information From Your Newton Device.” Note: You can export information from Newton Works only if your Newton device uses the Newton 2.1 operating system.
To export a file from Newton Works, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Newton Works Export button in the Newton Connection Utilities window. A window appears in which you can select Newton Works files to be exported. 3 Select the files you want to export and click Export.
10 Setting Advanced Options This chapter describes how to use advanced options when you import, export, or synchronize to change how information is transferred between your Newton device and your computer. For information about importing or exporting with Newton Works, see Chapter 8, “Importing Into Newton Works” or Chapter 9, “Exporting From Newton Works.
m Field Mapping: You can change how categories, or fields, of information in your Newton application are matched to fields of information in your computer’s application. See “Using Field Maps.” m Miscellaneous Options: You can set options specific to the applications sending and receiving the information. See “Setting Miscellaneous Options.” Changing the date range By default, if you transfer information from a calendar or datebook application, all information is transferred.
2 Click Advanced Options. The Export dialog box expands to show more options for defining how information is exported. Note: The date range options appear only if you’re transferring information from a calendar or datebook application. 3 Choose a date range from the Dates pop-up menu. If you choose Custom, you can change the dates that appear to the right of the menu. Select the month, date, or year you want to change and use the up or down arrows to change the date. 4 Click Export All.
Resolving transfer conflicts About conflict resolution You can specify how conflicts are resolved when you transfer information between your Newton device and your computer. A conflict occurs when key fields of information in your Newton application match key fields of information in your computer’s application, but not all fields are the same. For example, your Newton and your computer might have two different phone numbers for the same person at a particular company.
When importing, you can have the information in your computer files replace information on your Newton device, but not change specific information that resides only on your Newton device. Say, for example, you keep birth dates in your Newton Names application, but don’t keep them in your computer file. You can import information from your computer file into your Newton device without losing the birth dates.
The following illustration shows how a conflict would be resolved when an entry from an address book on your computer is imported to your Newton Names application. Desktop File Samuel Wong 1049 Chestnut Street (510) 555-1200 Import Newton Names Add Samuel Wong 1049 Chestnut Street (510) 555-1200 Both entries appear on your Newton device. Samuel Wong 1049 Chestnut Street (415) 555-9289 wong@wplus.
The following illustration shows how a conflict is resolved when an entry from an address book on your computer is synchronized with your Newton Names application. Newton Names Samuel Wong 1049 Chestnut Street (415) 555-9289 wong@wplus.com Synchronize Desktop File Add Samuel Wong 1049 Chestnut Street (510) 555-1200 Samuel Wong 1049 Chestnut Street (415) 555-9289 wong@wplus.com Samuel Wong 1049 Chestnut Street (510) 555-1200 Newton Wins Samuel Wong 1049 Chestnut Street (415) 555-9289 wong@wplus.
The Import dialog box appears. 2 Click Advanced Options. The Import dialog box expands to show advanced options, including a pop-up menu with a choice of conflict resolutions. 3 Choose the desired conflict resolution from the On Conflict pop-up menu. Note: The contents of this menu depend on whether you’re importing or synchronizing information. For more information, see “About Conflict Resolution” earlier in this chapter.
Using field maps You can create a new field map for transferring information. About field maps Application programs store information in categories, called fields, that describe the type of information entered. For example, an entry in an Address Book application might have several fields: a Name field, an Address field, a Phone field, a Job Title field, and so on. Different applications may have different names for these fields.
Changing a field map The following section describes how to change a field map when you export information. You can also use it as an example for changing field maps when you import or synchronize. IMPORTANT Be careful when you change a field map. The field map you create for each pair of applications (the Newton application and the corresponding computer application) applies whenever you import, export, or synchronize information between the two applications.
3 Click Field Mapping. The Field Mapping dialog box appears. The contents vary depending on the applications you’ve selected for transferring information. One column lists the application you’re transferring information from (the source application). The other column lists the application you’re transferring information to (the target application). The column of arrows shows which fields of information will be transferred. Click to add or remove arrows.
6 When you’ve finished making changes to the field map, click OK. Your field map changes are saved and the Field Mapping dialog box disappears. After you’ve created a new field map, you can export or you can set other advanced options. 7 Click Export All. The information from your source application is exported to your target application using the field map you defined. This field map remains in effect for all transfers between the applications until you change it.
When you import a delimited text file, the field map looks like this: One column shows entries in the file you’re importing. You can move through entries by clicking the forward and backward arrow buttons. The other column shows the Newton application you’re importing into and lists its fields. You can drag the fields to rearrange them. The column of arrows indicates what information in the left column will be transferred to the fields in the right column.
Setting miscellaneous options To further refine how information is transferred, you can set miscellaneous options specific to the type of information you’re transferring. For example, a calendar application might have an option to control how ongoing meetings are handled. You can also set options specific to the translation program used to transfer the information.
2 Click Advanced Options. The Import dialog box expands. 3 Click Miscellaneous. The Miscellaneous dialog box appears. The contents of the dialog box depend on the application you’re using to transfer information. Following are some examples: The above dialog box appears when you’re exporting from a calendar application.
This dialog box appears when you’re exporting to a text file. The options that appear are specific to the text translator. You use these options to specify how fields and entries are separated in the text file. 4 Select the desired options. Typical items you can set in Miscellaneous options include: m Repeat unknown, ongoing appointments: Some calendar applications allow you to set ongoing appointments—for example, a meeting that occurs every third Thursday of the month.
m End Fields with or Fields end with: If you’re exporting information to a text file, choose the character to separate fields in the text file. If you’re importing information from a text file, choose the character that separates fields in the text file. m End Entries with or Entries end with: If you’re exporting information to a text file, choose the character to separate entries in the text file. If you’re importing information to a text file, choose the character that separates entries in the text file.
11 Using the Utilities From Your Newton Device This chapter describes how to use the Newton Connection Utilities from your Newton device instead of from your computer. Using the utilities To use the Newton Connection Utilities from your Newton device: m Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” The Newton Connection Utilities buttons appear on your Newton screen.
Note: The options to export from Newton applications (including Newton Works) and to import into Newton Works are available only from the computer. Tap to restore a backup file to your Newton device. Tap to back up your Newton device. Tap to import information to your Newton device. Tap to install a package. Tap to use your computer’s keyboard. Tap to synchronize information. The utilities on your Newton device work the same way as their counterparts on your computer.
Importing information using your Newton device When you import information, a slip appears asking you to select a file to import. You may also need to choose a translator for the file. Your Newton slip may appear different depending on the type of file you’re importing: Shows the file you’re importing Select which application will receive the information. Tap to set a date range. Tap to select a conflict resolution.
2 On your Newton screen, tap Dock (or Connection k ). . A slip appears. Tap to change connection preferences. 3 Tap the information ; button and tap Prefs in the list. A slip appears with a list of connection preferences. 4 Select the desired Dock preferences. Connection preferences include the following: m Save password: Saves the password you’ve set for the Newton Connection Utilities.
m Always backup all information: Automatically backs up all information and packages when you tap Backup. m Auto Dock: When this option is selected, the Newton device automatically backs up or synchronizes whenever you establish a connection, according to the settings you selected in the Newton Connection Utilities. For more information, see “Setting Up for Auto Dock” in Chapter 1, “Getting Started.” Note: This option is available only on Newton devices using the Newton 2.1 operating system.
12 Troubleshooting This chapter describes some problems you may encounter when using the Newton Connection Utilities. For problems related to your Newton device, see the user’s manual that came with your Newton device. For the latest product and troubleshooting information, check the Read Me file located in the Newton Connection Utilities folder or see Apple’s Newton site on the World Wide Web (http://www.newton.apple.com).
Problems establishing a connection I can’t establish an AppleTalk or serial connection from my Newton device. m Check your connection cables to make sure they’re connected properly. See “Connecting a Newton Device to Your Computer” in Chapter 1, “Getting Started.” m If you’re connected via an AppleTalk network, make sure AppleTalk is active. See “Connecting Over an AppleTalk Network” in Chapter 1. Also make sure the network is up and running.
I can’t locate backup files in the Newton Connection Utilities folder. m You may have changed the location of backup files to another folder. See “Changing the Location of the Backups Folder” in Chapter 2, “Backing Up and Restoring Information.” When I back up a storage card, the information on the card is backed up, but not the packages. m Make sure you’ve selected “Include all packages” in the Backup dialog box.
My backup files on my computer are increasing in size even though I’ve eliminated information that I’m backing up from the Newton device. m Try moving your backup files to a different location, then make a new backup. The new backup files should be smaller. You can then erase the old files and use the new smaller ones. Problems installing packages I can’t install a package. m You may not have enough free storage space on your storage card or Newton device.
My application is not synchronizing when I click the Synchronize button. m Make sure you’ve selected a file to synchronize. See “Synchronizing for the First Time” in Chapter 7, “Synchronizing Information.” m Make sure the checkbox to the left of the application is checked (an X appears in it) in the Synchronization Settings dialog box. See “Synchronizing for the First Time” in Chapter 7. Information in my source application is not mapping correctly to information in my target application.
Appendix Working With Translators The Read Me file that comes with your Newton Connection Utilities includes a list of translators that come with the utilities. You can use these translators to import, export, or synchronize information between your Newton device and applications on your computer.
Index A B advanced options 71–87 Apple customer support line viii AppleTalk network 5–6, 96 Apple Web site viii, 95 application programs backups and 24 conflict resolution and 74–78 Dock application 17 exporting all information from 53–55 exporting selected information from 56–57 field maps and 79–83 folders and 95 importing and 46 moving 95 Newton Works 67–68, 69–70 synchronizing 59–66, 99 translators for 101 virus protection 95 word-processing 59, 101 Auto Dock feature 15–17, 93 automatic backup 15–17,
C cables AppleTalk 5, 96 serial 3, 96 Card file 20 cards. See storage cards CD, installing from 6 changing date range 72–73 Dock preferences 91–93 field maps 80–83 how information is imported 49 how information is synchronized 66 location of Backups folder 7, 26–27 synchronization settings 65–66, 71 characters, typing 39, 55 Choose Newton Application dialog box 46, 53 Choose Translator dialog box 46 Clipboard, copying text from 40 communication, setting up for 8–9 computer.
exporting all information from Newton applications 53–55 changing field maps and 80–83 description of 51–52 graphics 53, 101 from Newton device 51–57 from Newton Works 69–70 PICT files 101 selected information 56–57 troubleshooting 98–99 Export Selected dialog box 56 Extras drawer 10 F Field Mapping dialog box 81, 82, 83 field maps changing 80–83 description of 49, 57, 79 synchronization and 66 fields 79 files.
problems backing up and restoring 96–98 restoring 28–31 resynchronizing 64 synchronizing 59–66 transfer conflicts and 74–78 installation requirements 2 installing Newton Connection Utilities 6–8, 95 packages 33–35, 98 Install 1 disk 6 Install Package button 12, 34, 90 internal modem, Newton device and 4 K keyboard, using with Newton device 37–40 Keyboard button 90 keyboard dialog box 38 keyboard shortcuts 40 L LocalTalk connection kit 5 M memory problems restoring and 97 requirements for 2 restoring info
setting up for connection to 10–12 sleep and 92 upgrading 2 using computer keyboard with 37–40 using Newton Connection Utilities 89–93 Newton Device file 20 Newton InterConnect port 3 Newton operating system Auto Dock and 2, 15 backing up files and 15 earlier versions of 2 Newton Works and 2, 67, 69 Newton personal digital assistant.
R random-access memory (RAM).
translators exporting and 51 importing and 41, 43–47 working with 101 troubleshooting 95–99. See also conflict resolution Apple support viii, 95 backing up information 96–98 establishing connections 96 exporting 98–99 importing 98–99 installation problems 95 installing packages 98 moving applications 95 restoring information 97 synchronizing 98–99 transfer conflicts 74–78 U unrecognized files, importing 45–47 upgrading Newton device 2 Use Keyboard button 12, 38 utilities.
Newton Connection Utilities User’s Manual for the Macintosh Operating System
K Apple Computer, Inc. © 1997 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents Preface Where to Find More Information 1 Getting Started vii 1 About the Newton Connection Utilities Installation requirements 1 2 Connecting a Newton device to your computer Connecting with a serial cable 3 Connecting over an AppleTalk network 5 Installing the Newton Connection Utilities 6 Preparing your computer 2 8 Opening the Newton Connection Utilities 8 Selecting the type of connection on your computer Preparing your Newton device 9 10 Selecting the type of connection on
2 Backing Up and Restoring Information About backup files 19 19 Backing up cards 20 Previous backups 21 Creating backup files 22 Backing up all information and packages 22 Backing up selected information and packages Backing up a storage card 25 Changing the location of the Backups folder Restoring information and packages Tips on managing backups 3 Installing Packages 26 28 31 33 Installing a package on your Newton device Installing packages by dragging 4 Using Your Computer’s Keyboard
6 Exporting Information From Your Newton Device About exporting 51 Choosing when to export 52 An overview of exporting 52 Exporting all information Exporting a text file 53 55 Exporting selected information 56 Changing how information is exported 7 Synchronizing Information About synchronization 57 59 59 An overview of synchronizing Preparing to synchronize 60 60 Synchronizing for the first time 61 Resynchronizing your information 64 Using a storage card when you synchronize Changing s
Using field maps About field maps 79 79 Changing a field map 80 Changing a field map for a text file Setting miscellaneous options 82 84 11 Using the Utilities From Your Newton Device Using the utilities 89 89 Finding files on your computer from your Newton device Importing information using your Newton device Changing Dock preferences 12 Troubleshooting 91 95 Problems installing the utilities 95 Problems establishing a connection 96 Problems backing up and restoring information Problems i
Where to Find More Information This book describes how to install and use the Newton Connection Utilities. In addition to this book, you can get answers about the Newton Connection Utilities from the following sources: On your computer’s hard disk In the Read Me document The Read Me file that comes with your Newton Connection Utilities contains a list of the translators that come with the utilities and latebreaking information about the utilities.
On the Internet At Apple’s Web sites Apple maintains a number of sites on the World Wide Web that provide software updates, product information, and technical information. One site is devoted to Newton products (http://www.newton.apple.com). Over the telephone From Apple’s customer support line The Newton Connection Utilities come with 90 days of free phone support. If you can’t find an answer in any of the materials provided, call the Apple Assistance Center.
