Getting Started This chapter describes how to connect your Newton device to your computer, install the Newton Connection Utilities, and use the utilities to create your first backup. About the Newton Connection Utilities With the Newton Connection Utilities, you can connect your Apple MessagePad or other Newton device to your computer and do the following: m Back up Newton information and store it on your computer. m Install packages (applications, system updates, and so on) on your Newton device.
m Automatically back up and synchronize your information when you connect your Newton device to your desktop computer using the Auto Dock feature. (Not available if you’re using the Newton 2.0 operating system.) The Newton Connection Utilities work with the Newton 2.0 and 2.1 operating system. If your Newton device has the Newton 2.0 operating system, the Auto Dock feature, transferring information to and from Newton Works.
Connecting a Newton device to your computer Before you can transfer information between the PC and your Newton device, you need to connect the two machines with a serial cable. The Newton Connection Utilities communicate with the Newton device through a serial port on your PC. PC serial ports come in two sizes—9-pin or 25-pin. On some computers a serial port may be labeled COM1, COM2, COM3, COM4, or SERIAL. 9-pin serial port If your computer has a 25-pin serial port, you can use an adapter to connect.
Plug the other (eight-pin) end of the serial cable into the Newton InterConnect port (or Communication port). If you are using a MessagePad 2000, you must use the Newton Serial Adapter to connect your cable to the Newton InterConnect port. Be sure to connect the cable to the serial adapter first and then connect the adapter to your MessagePad 2000. Otherwise your MessagePad may not establish a connection properly.
To install the Newton Connection Utilities software, follow these steps: 1 Insert the Setup 1 disk for the Newton Connection Utilities into a floppy disk drive. 2 In Windows 95, click the Start button and then select Run. (If you’re in the Program Manager of Windows, select Run from the File menu.) IMPORTANT The illustrations used in this manual show the Windows 95 versions of the application.
Preparing your computer To prepare your computer for communication with a Newton device, follow these steps. Opening the Newton Connection Utilities To open the utilities, follow these steps: 1 On your computer, open the Newton Connection Utilities program group and doubleclick the Newton Connection Utilities icon. The Newton Connection Utilities window appears on your computer. Newton Connection Utilities menus Buttons are dimmed until you establish a connection from your Newton device.
2 Click OK and continue following the procedure in “Selecting the Type of Connection on Your Computer,” next. Selecting the type of connection on your computer The first time you use the Newton Connection Utilities, you need to specify how the Newton device is connected to your computer. Note: If the Settings window already appears on your screen, skip to step 2. 1 To open the Settings window, choose Settings from the Newton menu. 2 Click the Communications tab.
Preparing your Newton device Before you use the Newton Connection Utilities, you need to tell your Newton device how it is connected to the computer. IMPORTANT Make sure you follow the setup instructions on your Newton device to enter your name and other owner information. The computer uses this name when it creates a backup file. See your Newton device user’s manual to learn how to enter your name. Also, it’s a good idea to name the storage cards you use with your Newton device.
Establishing a connection After you select the type of connection, you need to establish a connection between your Newton device and your computer. m Tap Connect in the Dock or Connection slip. Slip for a serial connection Tap here to connect. After a few moments, the connection is established. The buttons in the Newton Connection Utilities window are no longer dimmed. Click to install a package on your Newton device. Click to update information on both your Newton device and your computer.
Newton Connection Utilities buttons also appear on your Newton screen. You can use these buttons to select a utility. (However, exporting and transferring information to or from Newton Works are available only from your computer.) Note: For simplicity, the instructions in this book describe using the Newton Connection Utilities from your computer, but you can also start the utilities from your Newton device. See Chapter 11, “Using the Utilities From Your Newton Device,” for more information.
Because this is your first backup, the Newton Connection Utilities automatically create a full backup of all your Newton information and packages. If you have a storage card inserted in your Newton device, information on the storage card is also backed up. During the backup, a status window appears on your computer screen to show what information is being backed up. After a few minutes, the window disappears and the backup is complete. 2 Check to see the Backups directory on your computer.
2 Click the Password tab. The password options appear. 3 Type your old password, if you set one, in the Old Password box. If you haven’t set a password, leave this box blank. Type a new password in the New Password box. Then type the new password again in the Confirm New Password box to verify the spelling of the new password. 4 Click OK. The window disappears.
Setting up for Auto Dock You can set up the Newton Connection Utilities to automatically back up or synchronize your Newton device when it’s connected to your computer. (The Auto Dock feature is not available on Newton devices that use the Newton 2.0 operating system.) To set up Auto Dock, follow these steps: 1 Open the Newton Connection Utilities and select Settings from the Newton menu. The Settings window appears. 2 Click the Auto Dock tab. The Auto Dock options appear.
3 Select the options you want. m Click the Backup checkbox to indicate that you want to back up all the information on your Newton device during an Auto Dock session. m Click the Allow Selective Backup checkbox to indicate that you want to select the information to back up during an Auto Dock session. m Click the Synchronize checkbox to have the Newton Connection Utilities perform a synchronization.
8 Tap Extras E , and then tap Prefs „ . 9 Tap Auto Dock in the Preferences slip. 10 Tap the checkbox labeled “Enable Auto Docking” to select it. 11 Tap all X icons to close the slips. To perform an Auto Dock session, start up the Newton Connection Utilities. Next connect the cable (and Newton Serial Adapter, if you have a MessagePad 2000) to your Newton device. A slip appears on the Newton device that enables you to begin the Auto Dock procedure.
2 Backing Up and Restoring Information The previous chapter described how to use the Newton Connection Utilities to create your first backup. This chapter describes how to do additional backups and how to restore information you’ve backed up. About backup files It’s important to back up your Newton information. Backup files provide a safe way to store a copy of information in case the original gets lost or deleted by mistake.
Inside the Backups directory is a file with a name derived from the owner’s name you entered on your Newton device. This file contains the latest backup information. If you haven’t entered an owner name on your Newton device, the file is called Newton. By default, the Backups directory is located in the NCU directory. You can change the location of this directory. See “Changing the Location of the Backups Directory” later in this chapter.
Creating backup files You can back up all information and packages on your Newton device, or you can just back up selected information and packages. The following section describes how to back up all information. To back up selected information and packages, see “Backing Up Selected Information and Packages” later in this chapter. Backing up all information and packages Before you begin, make sure your Newton device is connected to your computer. For instructions, see Chapter 1, “Getting Started.
A window appears with a list of items to back up. List of information on your Newton device. To see more items on the list, use the scroll bars. Select to include all packages (including packages from other software publishers) in the backup. Note: When you back up your Newton device for the first time (no backup file exists), this window doesn’t appear. Instead, a full backup of the Newton device begins as soon as you click Backup. 4 Click Select All. Select All selects all information.
Backing up selected information and packages In general, it’s a good idea to back up all information on your Newton device. However, if you’ve only added information to one or two applications, you can select specific applications and information to back up. For example, you can choose to back up only the information in your Newton Dates application. Typically, selective backup is faster than backing up all information and packages.
2 On your computer, click the Backup button. A window appears with a list of information to back up. Select this box to include all packages (including packages from other software publishers) in the backup. 3 Select the information you want to back up. Select the information to back up. To select an item to back up, click the box next to it so that you see a checkmark. Only checkmarked items are backed up. 4 Click Backup. A status window appears indicating a backup is in progress.
Backing up a storage card You can use the Newton Connection Utilities to back up the contents of a storage card. To back up a storage card, follow these steps: 1 Insert the storage card into your Newton device. 2 Open the Newton Connection Utilities and establish a connection. 3 Click Backup. The Backup window appears. The bottom of the window includes a list of cards currently inserted in your Newton device. Select the information you want to back up. Select to back up a card.
Changing the location of the Backups directory By default, the Backups directory is originally created in the NCU directory on your computer. You can create a Backups directory in another location: 1 Open the Newton Connection Utilities. 2 Choose Settings from the Newton menu. The Settings window appears. 3 Click the General tab. The General options appear. Shows the current location of the Backups directory Click to change the location of the Backups directory.
Restoring information and packages If something goes wrong and you lose information on your Newton device, you can restore information from the latest backup file on your computer. You can restore all information in a backup file or choose specific information to restore. You can also restore information from storage cards you’ve backed up. WARNING Restoring replaces information on your Newton device with information from a backup file on your computer.
3 In the window that appears, select the file that contains the information you want to restore. Select the latest backup file for your Newton device. Note: With the Newton Connection Utilities, you can restore information from a card backup file only to a card. You cannot restore information from a card backup file to your Newton’s internal memory. WARNING If you selectively back up, be careful when you restore information. You may lose information that has not been backed up.
4 Click Open. You see a list of information and packages that can be restored. You can choose items to restore or you can restore all the items. To select an item, click the box next to it so that you see a checkmark. List of information to restore. To see more items in the list, use the scroll bar. Select the information you want to restore. List of packages to restore Select the packages you want to restore. 5 Select the items you want to restore. 6 Click Restore.
7 Click OK. Information you selected is restored to your Newton device. A status window on your computer keeps you informed of the progress. When you restore, only information and packages on your Newton device that correspond to information and packages in the backup file are replaced.
3 Installing Packages This chapter describes how to use the Newton Connection Utilities to install packages.You can install packages on your Newton device or on a storage card. Installing a package on your Newton device A package is a special file that adds features to your Newton device. Examples of packages include applications, electronic books, and system updates. Before you begin, make sure your Newton device is connected to your computer. For instructions, see Chapter 1, “Getting Started.
3 On your Newton device, establish a connection. See Chapter 1, “Getting Started,” for instructions. 4 Click the Install Package button. 5 In the window that appears, select the package you want to install and click Open. The package is installed on your Newton device. A status window on your computer keeps you informed of the progress. Note: If you stop a package installation, the connection between your Newton device and your computer ends.
Installing packages by dragging You can install packages by dragging package icons to the NCU icon in your NCU directory or onto the Install Package button in the Newton Connection Utilities window. Note: If you are using Windows 95, you cannot drag package icons onto the application icon to install packages. To install a package by dragging, follow these steps: 1 Open the Newton Connection Utilities and establish a connection. 2 Locate a package icon on your floppy disk or your computer’s hard disk.
4 Using Your Computer’s Keyboard This chapter describes how to use your computer’s keyboard to enter information on your Newton device. About keyboard entry With the Newton Connection Utilities, text you type on your computer’s keyboard can appear on your Newton device. For example, you can open a new Name slip on your Newton device and use your computer’s keyboard to fill in the information.
Starting a keyboard session To start a keyboard session, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Use Keyboard button in the Newton Connection Utilities window. A status window appears and your Newton device is ready to accept information from your computer’s keyboard. Click to end a keyboard session.
4 Begin typing on your computer’s keyboard. The text you type appears at the insertion point on your Newton device. Characters you type on your computer’s keyboard appear at the insertion point. Press the Tab or Return key to move to the next topic. You can use all standard alphabetic and numeric keys on your keyboard to enter information on your Newton device. You can also use the Tab and Return keys to move between topics. Special keys, such as F1, are not supported.
Ending a keyboard session When you’ve finished entering information from the keyboard, you can end a keyboard session by any of the following methods: m On your computer, click the Stop button in the Keyboard status window. m On your Newton device, tap the Connection button in the Extras drawer. m Tap the blinking star (✩) at the top of your Newton screen and tap Connection. When a message appears asking whether you want to end your keyboard session, tap Yes.
5 Importing Information to Your Newton Device This chapter describes how to import information from a file on your computer to an application on your Newton device. For information about importing information into your Newton Works application, see Chapter 8, “Importing Into Newton Works.
Choosing when to import Typically, you import when you want to transfer a large amount of information from your computer to your Newton device. For example, you might have a list of customer names you want to add to your Newton Names application. However, if you have information you want to keep current on both your Newton device and your computer (for example, your appointment calendar), you may prefer to synchronize instead of import. For more information, see Chapter 7, “Synchronizing Information.
Importing Importing a file Note: Before you import, make sure the file you’re importing is in a format supported by the Newton Connection Utilities. See the Readme file installed with the Newton Connection Utilities software for a list of file formats supported by the Newton Connection Utilities. To import a file, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.
4 Select the type of file you’re importing from the translator list. 5 Select or enter the name of a file to import and click OK. Depending on the type of file that you’re importing, a window similar to the following appears. 6 Click Import. Importing a text file You can import two types of text file: delimited text and plain text. Applications, such as database managers, that store information organized in records and fields, can often save information as a delimited text file.
By default, the Newton Connection Utilities imports delimited text files with the following format. You can change these settings to import other formats. See “Setting Miscellaneous Options” in Chapter 10, “Setting Advanced Options,” for more information. Column headings show the field names.
Changing how information is imported When you import information to your Newton device, the information is transferred using a field map. This field map acts as a template to determine how information from your computer’s application is mapped to information in your Newton application. In most cases, the default field map works fine for importing information, but you can change the field map to meet your specific needs.
6 Exporting Information From Your Newton Device This chapter describes how to transfer information from an application on your Newton device to a file on your computer. For information about exporting Newton Works information to your computer, see Chapter 9, “Exporting From Newton Works.
Choosing when to export Typically, you export when you want to transfer a large amount of information from your Newton device to your computer. For example, you might export information from the Notepad on your Newton device to include in a report you’re writing on your computer. If you have information you want to keep current on both your Newton device and your computer (for example, your appointment calendar), you may prefer to synchronize instead of export.
Exporting all information To export all information from a Newton application, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Export button in the Newton Connection Utilities window. A window appears. You can choose to export your Notepad information as a file containing text and graphics, or as a text file only.
3 Select an application and click OK. A window appears. A list of available translators appears here. 4 Select the type of file you’re exporting. 5 Type the name of the file you’re exporting to. When you export, the utilities create a new file with the name you entered. You can also export to an existing file. If you export to an existing file, the utilities will use your conflict resolution settings to update information in the existing file.
7 Click Export All. All information is exported from your Newton application to a file on your computer. If you changed the settings in Advanced Options, the information is exported according to your settings. Exporting a text file When you export a text file, fields of information are separated by commas (,) and entries (records) in the file are separated by carriage returns. Column headings with the names of each field are included at the top of the file. Column headings show the field names.
Exporting selected information In addition to exporting all information in a Newton application, you can select specific information to export. For example, if you’re exporting information from your Newton Names application, you can select a subset of names to export. To export selected information, follow these steps: 1 Follow steps 1 to 6 in the previous section, “Exporting All Information,” earlier in this chapter. 2 When the Export window appears, click Select.
You can select groups of entries by using Shift-click or Control-click. Click Select All to select all entries in the window. You can rearrange columns by clicking the column heading and dragging the column to a new location. To sort column entries, click the column heading. If an entry is already selected, you can click to deselect it. 4 Click Export. After a few moments, the entries you selected are exported and the Export window disappears.
7 Synchronizing Information This chapter describes how to synchronize information on your Newton device with information on your computer. About synchronization Synchronization lets you keep applications on your Newton device up-to-date with applications on your computer. For example, you might have a calendar application on your computer that you want to keep current with your Newton Dates application.
An overview of synchronizing The following illustration shows the steps you take to synchronize information for the first time. This chapter describes how to synchronize without setting advanced options. Chapter 10, “Setting Advanced Options,” describes how to set advanced options when you synchronize. 1. Set up your synchronization. Select a Newton application to synchronize. Select a file on your computer. Synchronization Setup Advanced Options 2.
Synchronizing for the first time To synchronize for the first time, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Click the Synchronize button in the Newton Connection Utilities window. When you synchronize for the first time, the Synchronization Setup window appears automatically. 3 Select the Newton application you want to synchronize.
4 Click Choose. A window appears with a list of translators you can use. A list of available translators appears here. 5 Select the file you want to synchronize. 6 Click OK. The window disappears and the name of the file you’re synchronizing appears in the Synchronization Settings window. 7 Make sure the box to the left of the application is selected. Each application in the Synchronization Settings window has a box next to it. You click this box to turn synchronization on and off.
8 Repeat steps 3 to 7 for all applications you want to synchronize. You can select any combination of applications to synchronize. Each application you synchronize must have a file assigned and the box to the left of the application must be selected. 9 When you’ve finished setting up your synchronization, click OK. The Synchronization Settings window disappears and synchronization begins. Your synchronization settings are saved and remain in effect until you change them.
2 Click the Synchronize button in the Newton Connection Utilities window. An alert box appears reminding you that if you synchronize using a storage card, you should be sure the card is inserted in the Newton device before synchronizing, or you risk losing information. If you need to insert a storage card, click Cancel and start the procedure over with the card inserted. 3 Click Proceed. Your Newton applications are resynchronized based on information in the Synchronization Settings window.
Changing synchronization settings To change synchronization settings, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” 2 Choose Synchronization Settings from the File menu. The Synchronization Settings window appears. 3 Select the application whose settings you want to change. 4 Change the synchronization settings as desired. For example, you can change the file you’re synchronizing.
Changing how information is synchronized When you synchronize, information is transferred and combined using a field map. This field map acts as a template to determine how information from your Newton application is mapped to information on your computer. In most cases, the default field map works fine for synchronizing, but you can change the field map to meet your specific needs.
8 Importing Into Newton Works This chapter describes how to import information from a file on your computer into the Newton Works application on your Newton device. For information about importing into other applications on your Newton device, see Chapter 5, “Importing Information To Your Newton Device.” Note: You cannot import Newton Works files on MessagePads that use the Newton 2.0 operating system. About importing You can import text and drawings into Newton Works on your Newton device.
Importing a file Before you import, make sure the file you’re importing is in a format supported by the Newton Connection Utilities. See the Readme file installed with the Newton Connection Utilities software for a list of file formats (translators) supported by the Newton Connection Utilities. To import a file into Newton Works, follow these steps: 1 Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.
9 Exporting From Newton Works This chapter describes how to export Newton Works information on your Newton device to a file on your computer. For information about exporting information from other Newton applications, see Chapter 6, “Exporting Information From Your Newton Device.” Note: You cannot export Newton Works files on Newton devices that use the Newton 2.0 operating system.
Exporting a file Before you export, make sure your computer application can read the file format that you select for the Newton Works document. See the Readme file installed with the Newton Connection Utilities software for a list of file formats (translators) supported by the Newton Connection Utilities. Check your application’s manual for information about file formats that the application can read.
10 Setting Advanced Options This chapter describes how to use advanced options when you import, export, or synchronize to change how information is transferred between your Newton device and your computer. For information about importing or exporting Newton Works information, see Chapter 8, “Importing Into Newton Works” and Chapter 9, “Exporting From Newton Works.
m Field Mapping: You can change how categories, or fields, of information in your Newton application are matched to fields of information in your computer’s application. See “Using Field Maps” for more information. m Miscellaneous Options: You can also set options specific to the applications sending and receiving the information. See “Setting Miscellaneous Options” for more information.
2 Click Advanced Options. The Export window expands to show advanced options. Note: The date range appears only if you’re transferring information from a calendar or datebook application. 3 Choose a date range from the Dates drop-down menu. If you select Custom from the Dates menu, you can change the dates that appear to the right of the menu. Select the month, date, or year you want to change and use the up or down arrows to change the date. 4 Click Export All.
Resolving transfer conflicts About conflict resolution You can use advanced options to specify how conflicts are resolved when you transfer information between your Newton device and your computer. A conflict occurs when key fields of information in your Newton application match key fields of information in your computer’s application, but not all fields are the same.
When importing or exporting, you can have the information in your computer files replace information on your Newton device, or vice versa, but keep specific information that resides only on your Newton device. Say, for example, you keep birth dates in your Newton Names application, but don’t keep them in your computer file. You can import information from your computer file into your Newton device without losing the birth dates that are recorded there.
m Merge: When importing, entries in your computer’s application replace conflicting entries in your Newton application, without changing unmapped fields in your Newton application. When exporting, entries in your Newton application replace conflicting entries in your computer application, without changing unmapped fields in your Newton application. Only the fields that conflict are replaced. All other unmapped or nonconflicting fields are left unchanged.
Conflict resolution for synchronizing When you’re synchronizing, your choices for conflict resolution are: m Add: Entries on your Newton device are added to entries on your computer and vice versa. Exact duplicates are not added. m Newton Wins: Entries on your Newton device update entries on your computer. m Computer Wins: Entries on your computer update entries on your Newton device. m Ignore: Differences in entries on your computer and entries on your Newton device are ignored. Entries are left unchanged.
Choosing a conflict resolution The following section describes how to choose a conflict resolution when you import information, but you can also use it as an example for resolving conflicts when you export or synchronize. To choose a conflict resolution, follow these steps: 1 Open the Newton Connection Utilities and follow the steps to import. For instructions, see Chapter 5, “Importing Information to Your Newton Device.” The Import window appears. 2 Click Advanced Options.
4 Click Import. The information is imported and conflicting entries are resolved based on the conflict resolution you specified. Using field maps You can use advanced options to create a new field map for transferring information. About field maps Application programs store information in categories, called fields, that describe the type of information entered.
Changing a field map The following section describes how to change a field map when you export information, but you can also use it as an example for changing field maps when you import or synchronize. IMPORTANT Be careful when you change a field map. The field map you create for each pair of applications (the Newton application and the corresponding computer application) applies whenever you import, export, or synchronize information between the two applications.
3 Click Field Mapping. The Field Mapping window appears. The contents of this window may vary depending on which applications you’ve selected for transferring information. One column lists the application you’re transferring information from (the source application). The other column lists the application you’re transferring information to (the target application). The middle column of arrows shows which fields of information will be transferred.
7 Click Export All. The information from your source application is exported to your target application using the field map you defined. This field map remains in effect until you change it. Changing a field map for a text file When you import or export a text file, the field map is slightly different from that used for transferring information from another type of file.
When you import a delimited text file, the field map looks like the following: Instead of field names, one column shows entries in the file you’re importing. You can move backward and forward through entries in the file by clicking the Scan Entries buttons. The other column shows the Newton application you’re importing into and lists the fields in your Newton application. The column of arrows indicates how the information in the left column will be transferred to the fields in the right column.
Setting miscellaneous options To further refine how information is transferred, you can set miscellaneous options. Miscellaneous options are specific to the type of information you’re transferring. For example, a calendar application might have miscellaneous options you select to control how ongoing meetings are transferred. Miscellaneous options are also specific to the translation program used to transfer the information.
3 Click Miscellaneous. The Miscellaneous window appears. The contents of the window vary depending on which application you’re using to transfer the information. The following are some examples: This example of the Miscellaneous window shows options available when you’re importing information from a calendar application. This example of the Miscellaneous window shows options available when you’re exporting to a delimited text file.
4 Select the desired options. Typical items you can set in Miscellaneous options include m Repeat unknown, ongoing appointments: Some calendar applications have rules for ongoing appointments that are not supported in the target application. For example, you might have a meeting that occurs every third Thursday of the month. Select this option if you want all occurrences of this meeting to be transferred. If you don’t select this option, only the first occurrence of this meeting will be transferred.
5 Click OK. The Miscellaneous window disappears. The options you selected remain in effect until you change them. After you set miscellaneous options, you can import or you can set other advanced options. 6 Click Import. The information is imported using the miscellaneous options you selected.
11 Using the Utilities From Your Newton Device This chapter describes how to use the Newton Connection Utilities from your Newton device instead of from your computer. Using the utilities To use the Newton Connection Utilities from your Newton device: m Open the Newton Connection Utilities and establish a connection from your Newton device. For instructions, see Chapter 1, “Getting Started.” The Newton Connection Utilities buttons appear on your Newton screen.
The connection utilities work the same way on your Newton device as on your computer, with the exception of export. To export information from your Newton device, you must use the Newton Connection Utilities window on your computer. When you use the Newton device to initiate synchronization with your computer, the utilities use the settings on your computer. Use the Newton Connection Utilities on your computer to changes these settings, if necessary.
Importing information When you import information, a slip appears asking you to select a file to import and, if necessary, to choose a translator for the file. When you’re ready to import, the import slip looks something like this (depending on the type of file you’re importing): Shows the file you’re importing Click a box to select which application will receive the information. Tap to set a date range. Tap to select a conflict resolution.
2 On your Newton screen, tap Dock (or Connection) k. A slip appears. Tap to change connection preferences. 3 Tap the information button and choose Prefs from the list of choices. A slip appears with a list of Dock preferences. 4 Select the desired Dock preferences. Dock preferences include the following: m Save password: Saves the password you’ve set for the Newton Connection Utilities.
m Stop connection if no activity: A connection you’ve established between your Newton device and your computer is stopped after a period of inactivity and your Newton device goes to sleep (according to the Sleep preferences you’ve set). This option applies only if you’re using your Newton device with battery power. m Always backup all information: Automatically backs up all information and packages when you tap Backup.
12 Troubleshooting This chapter describes some problems you may encounter when using the Newton Connection Utilities. For problems related to your Newton device, see the user’s manual that came with your Newton device. For the latest product and troubleshooting information, check the Readme file located in the Newton Connection Utilities folder or see Apple’s Newton site on the World Wide Web (http://newton.info.apple.com).
Problems establishing a connection I can’t establish a serial connection from my Newton device. m Check that your cables are connected properly. See “Connecting a Newton Device to Your Computer” in Chapter 1, “Getting Started.” m Make sure you’ve selected the correct type of connection on your computer. See “Preparing Your Computer” in Chapter 1. m Make sure you’ve selected the correct type of connection on your Newton device. See “Preparing Your Newton Device” in Chapter 1.
I can’t locate backup files in the NCU directory. m You may have changed the location of backup files to another directory. See “Changing the Location of the Backups Directory” in Chapter 2, “Backing Up and Restoring Information.” When I back up a storage card, the information on the card is backed up, but not the packages. m Make sure you’ve selected “Include all packages” in the Backup window. See “Backing Up All Information and Packages” in Chapter 2, “Backing Up and Restoring Information.
Problems installing packages I can’t install a package. m You may not have enough free storage space on your storage card or Newton device. Try deleting packages you don’t need. m Contact the software publisher to make sure the package is compatible with the Newton 2.1 operating system. A package I installed on my Newton device takes up less memory than on my computer. m Some packages are compressed when you install them on your Newton device. The package will work properly.
When I synchronize or export information, I don’t see all the data transferred to my computer files. m Check that you have selected all the fields of information that you want transferred in the Field Map window. If some fields are not selected, their data is not transferred. See “Changing a Field Map” in Chapter 10, “Setting Advanced Options.” When I synchronize, some data appears duplicated in my files. m Check for slight differences in the information.
Appendix Working With Translators You can use translators to import, export, or synchronize information in your Newton device and applications on your computer. See the Readme file installed with the software to find out what translators are available for the Newton Connection Utilities. Here are some tips to follow when working with translators. (These tips do not apply to importing and exporting information into Newton Works.
m Some translators may turn repeating meetings into individual meetings. In this case, you can specify whether to transfer only the first instance or all instances of this meeting. For more information, see “Setting Miscellaneous Options” in Chapter 10, “Setting Advanced Options.” m You cannot synchronize with files created by word-processing applications (for example, Microsoft Word).
Index A B advanced options 63–79 Apple customer support line viii Apple Web sites viii, 87 application programs backups and 21 conflict resolution and 66–71 directories and 87 Dock application 8 exporting all information from 45–47 exporting selected information from 48–49 field maps and 71–75 importing and 39 moving 87 Newton Works 59–60, 61–62 synchronizing 51–58, 90 translators for 93 virus protection 87 word-processing 51, 94 Auto Dock feature 2, 13–15, 85 automatic backup 13–15, 85 backing up all i
C cables, serial 3–4, 88 Card.nbk file 18 cards. See storage cards changing date range 64–65 Dock preferences 83–85 field maps 72–75 how information is imported 42 how information is synchronized 58 location of Backups directory 5, 11, 24 synchronization settings 57, 63 characters, typing 35, 47 Choose Newton Application window 45 Choose Translator window 39, 45, 46 Clipboard, copying text from 36 communication, setting up for 6–7 computer.
Notepad information 45, 91 selected information 48–49 troubleshooting 91 Export window 46, 48, 64, 65, 72 Extras Drawer 8 F Field Mapping window 73, 74, 75 field maps changing 72–75 description of 42, 49, 71 synchronization and 58 fields 71 files.
K, L keyboard, using with Newton device 33–36 Keyboard button 81 Keyboard Passthrough window 34 keyboard shortcuts 36 M memory problems restoring and 89 requirements for 2 restoring information from card backup file 26 MessagePad devices 2, 4, 8, 59, 85. See also Newton device miscellaneous options, setting 76–79 Miscellaneous window 77 N NCU directory 5, 17, 87, 89 Ncu.exe program 5.
O R opening Newton Connection Utilities 6–7 operating system. See Newton operating system options, advanced 63–79 random-access memory (RAM). See memory Readme file vii, 4, 52, 87 Restore button 25, 81 Restore window 27 restoring information and packages 25–28 problems with 89 resynchronizing information 55–56 P packages backing up 19–22 description of 29 installing 29–31, 87 restoring 25–28 stopping installation of 30 password saving 84 setting 11–12 personal digital assistant (PDA).
Stop button 36 storage cards backing up 18, 23 installing packages on 31 naming 8, 18 problems backing up 89 synchronization and 56 Synchronization Settings window 53, 54, 57 Synchronize button 9, 56, 81 synchronizing 51–58 with Auto Dock 13–15 backups and 10 changing field maps and 72 changing settings for 57 conflict resolution and 55, 69 description of 51–52 field maps and 58 for the first time 53–55 setting up 52 storage cards and 56 troubleshooting 90–91 word-processing files and 51, 94 system requirem
Newton Connection Utilities User’s Manual for Windows
K Apple Computer, Inc. © 1997 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents Preface Where to Find More Information 1 Getting Started vii 1 About the Newton Connection Utilities Installation requirements 1 2 Connecting a Newton device to your computer Attaching the cable 3 3 Installing the Newton Connection Utilities Preparing your computer 4 6 Opening the Newton Connection Utilities 6 Selecting the type of connection on your computer Preparing your Newton device 7 8 Selecting the type of connection on your Newton device Establishing a connection Creating
2 Backing Up and Restoring Information About backup files 17 17 Backing up cards 18 Previous backups 18 Creating backup files 19 Backing up all information and packages 19 Backing up selected information and packages Backing up a storage card 23 Changing the location of the Backups directory Restoring information and packages Tips on managing backups 3 Installing Packages 24 25 28 29 Installing a package on your Newton device Installing packages by dragging 4 Using Your Computer’s Keyboa
6 Exporting Information From Your Newton Device About exporting 43 43 Choosing when to export 44 An overview of exporting 44 Exporting all information Exporting a text file 45 47 Exporting selected information 48 Changing how information is exported 7 Synchronizing Information About synchronization 51 51 An overview of synchronizing Preparing to synchronize 49 52 52 Synchronizing for the first time Resynchronizing your information 53 55 Using a storage card when you synchronize Changing
10 Setting Advanced Options About advanced options 63 Changing the date range 64 63 Resolving transfer conflicts 66 About conflict resolution 66 Conflict resolution for importing or exporting Conflict resolution for synchronizing Choosing a conflict resolution Using field maps 67 69 70 71 About field maps 71 Changing a field map 72 Changing a field map for a text file Setting miscellaneous options 74 76 11 Using the Utilities From Your Newton Device Using the utilities 81 Finding file
Where to Find More Information This book describes how to install and use the Newton Connection Utilities. In addition to this book, you can get answers about the Newton Connection Utilities from the following sources: On your computer’s hard disk In the Readme document The Readme file that comes with your Newton Connection Utilities contains late-breaking information about using the utilities, using translators for transferring information, and solving common problems.
On the Internet At Apple’s Web sites Apple maintains a number of sites on the World Wide Web that provide software updates, product information, and technical information. One site is devoted to Newton products (http://newton.info.apple.com). Over the telephone From Apple’s customer support line The Newton Connection Utilities come with 90 days of free phone support. If you can’t find an answer in any of the materials provided, call the Apple Assistance Center.
