09
Table Of Contents
- Numbers User Guide
- Contents
- Preface: Welcome to Numbers ’09
- Chapter 1: Numbers Tools and Techniques
- Chapter 2: Creating, Saving, and Organizing a Numbers Spreadsheet
- Chapter 3: Using Tables
- Working with Tables
- Selecting Tables and Their Components
- Working with Rows and Columns in Tables
- Adding Rows to a Table
- Adding Columns to a Table
- Rearranging Rows and Columns
- Deleting Table Rows and Columns
- Adding Table Header Rows or Header Columns
- Freezing Table Header Rows and Header Columns
- Adding Table Footer Rows
- Resizing Table Rows and Columns
- Alternating Table Row Colors
- Hiding Table Rows and Columns
- Sorting Rows in a Table
- Filtering Rows in a Table
- Creating Table Categories
- Chapter 4: Working with Table Cells
- Putting Content into Table Cells
- Displaying Content Too Large for Its Table Cell
- Using Conditional Formatting to Monitor Table Cell Values
- Adding Images or Color to Table Cells
- Merging Table Cells
- Splitting Table Cells
- Formatting Table Cell Borders
- Copying and Moving Cells
- Adding Comments to Table Cells
- Formatting Table Cell Values for Display
- Using the Automatic Format in Table Cells
- Using the Number Format in Table Cells
- Using the Currency Format in Table Cells
- Using the Percentage Format in Table Cells
- Using the Date and Time Format in Table Cells
- Using the Duration Format in Table Cells
- Using the Fraction Format in Table Cells
- Using the Numeral System Format in Table Cells
- Using the Scientific Format in Table Cells
- Using the Text Format in Table Cells
- Using a Checkbox, Slider, Stepper, or Pop-Up Menu in Table Cells
- Using Your Own Formats for Displaying Values in Table Cells
- Creating a Custom Number Format
- Defining the Integers Element of a Custom Number Format
- Defining the Decimals Element of a Custom Number Format
- Defining the Scale of a Custom Number Format
- Associating Conditions with a Custom Number Format
- Creating a Custom Date/Time Format
- Creating a Custom Text Format
- Changing a Custom Cell Format
- Reordering, Renaming, and Deleting Custom Cell Formats
- Chapter 5: Working with Table Styles
- Chapter 6: Using Formulas in Tables
- The Elements of Formulas
- Performing Instant Calculations
- Using Predefined Quick Formulas
- Creating Your Own Formulas
- Removing Formulas
- Referring to Cells in Formulas
- Using Operators in Formulas
- Copying or Moving Formulas and Their Computed Values
- Viewing All Formulas in a Spreadsheet
- Finding and Replacing Formula Elements
- Chapter 7: Creating Charts from Data
- About Charts
- Creating a Chart from Table Data
- Changing a Chart from One Type to Another
- Moving a Chart
- Switching Table Rows and Columns for Chart Data Series
- Adding More Data to an Existing Chart
- Including Hidden Table Data in a Chart
- Replacing or Reordering Data Series in a Chart
- Removing Data from a Chart
- Deleting a Chart
- Sharing Charts with Pages and Keynote Documents
- Formatting Charts
- Formatting Specific Chart Types
- Chapter 8: Working with Text
- Adding Text
- Selecting Text
- Deleting, Copying, and Pasting Text
- Formatting Text Size and Appearance
- Making Text Bold, Italic, or Underlined
- Adding Shadow and Strikethrough to Text
- Creating Outlined Text
- Changing Text Size
- Making Text Subscript or Superscript
- Changing Text Capitalization
- Changing Fonts
- Adjusting Font Smoothing
- Adding Accent Marks
- Viewing Keyboard Layouts for Other Languages
- Typing Special Characters and Symbols
- Using Smart Quotes
- Using Advanced Typography Features
- Setting Text Alignment, Spacing, and Color
- Setting Tab Stops to Align Text
- Setting Indents
- Creating Lists
- Using Text Boxes, Shapes, and Other Effects to Highlight Text
- Using Hyperlinks
- Inserting Page Numbers and Other Changeable Values
- Automatically Substituting Text
- Inserting a Nonbreaking Space
- Checking for Misspelled Words
- Working with Spelling Suggestions
- Searching for and Replacing Text
- Chapter 9: Working with Shapes, Graphics, and Other Objects
- Working with Images
- Creating Shapes
- Using Sound and Movies
- Manipulating, Arranging, and Changing the Look of Objects
- Selecting Objects
- Copying or Duplicating Objects
- Deleting Objects
- Moving and Positioning Objects
- Moving an Object Forward or Backward (Layering Objects)
- Quickly Aligning Objects Relative to One Another
- Using Alignment Guides
- Creating Your Own Alignment Guides
- Positioning Objects by x and y Coordinates
- Grouping and Ungrouping Objects
- Connecting Objects with an Adjustable Line
- Locking and Unlocking Objects
- Modifying Objects
- Filling Objects with Colors or Images
- Working with MathType
- Chapter 10: Adding Address Book Data to a Table
- Chapter 11: Sharing Your Numbers Spreadsheet
- Chapter 12: Designing Your Own Numbers Spreadsheet Templates
- Index
When you reference a cell in a multi-row or multi-column header, you’ll notice the
following behavior:
The name in the header cell closest to the cell referring to it is used. For example, if Â
a table has two header rows, and B1 contains “Dog” and B2 contains “Cat,” when you
save a formula that uses “Dog,” “Cat” is saved instead.
However, if “Cat” appears in another header cell in the spreadsheet, “Dog” is retained. Â
To learn how to insert cell references into a formula, see “Using the Keyboard and
Mouse to Create and Edit Formulas” on page 12 8 . See “Distinguishing Absolute and
Relative Cell References” on page 129 to learn about absolute and relative forms of cell
references, which are important when you need to copy or move a formula.
Using the Keyboard and Mouse to Create and Edit Formulas
You can type cell references into a formula, or you can insert cell references using
mouse or keyboard shortcuts.
Here are ways to insert cell references:
To use a keyboard shortcut to enter a cell reference, place the insertion point in the m
Formula Editor or formula bar and do one of the following:
To refer to a single cell, press Option and then use the arrow keys to select the cell. Â
To refer to a range of cells, press and hold Shift-Option after selecting the rst cell in Â
the range until the last cell in the range is selected.
To refer to cells in another table on the same or a dierent sheet, select the table Â
by pressing Option-Command–Page Down to move downward through tables or
Option-Command–Page Up to move upward through tables. Then use one of the
two techniques above to select one or more cells in the table.
To specify absolute and relative attributes of a cell reference after inserting one, Â
click the inserted reference and press Command-K to cycle through the options.
See “Distinguishing Absolute and Relative Cell References” on page 129 for more
information.
To use the mouse to enter a cell reference, place the insertion point in the Formula m
Editor or formula bar and do one of the following in the same table as the formula cell
or in a dierent table on the same or a dierent sheet:
To refer to a single cell, click the cell. Â
To refer to all the cells in a column or a row, click the reference tab for the column Â
or row.
To refer to a range of cells, click a cell in the range and drag up, down, left, or right Â
to select or resize the cell range.
12 8 Chapter 6 Using Formulas in Tables