Pages 2 User’s Guide
K Apple Computer, Inc. © 2006 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries.
Contents 7 7 15 18 18 Preface: Welcome to Pages Pages Features at a Glance What’s New in Pages How to Use Menus Resources for Learning More 20 20 22 27 28 29 29 30 31 33 Chapter 1: Overview of Pages Using Pages Templates Changing the Document’s Onscreen Appearance The Styles Drawer The Font Panel The Colors Window The Inspector Window The Toolbar Moving Around Within a Document Shortcuts 34 34 36 38 42 46 Chapter 2: Creating a Document Using the Pages Templates Step 1: Think About Your Document’s Desi
61 62 64 66 67 72 75 76 Setting Page Margins Creating Columns Varying Column and Page Layouts Creating a Document With Left- and Right-Facing Pages Adding Headers, Footers, Page Numbers, Footnotes, and Endnotes Varying Document Formatting Using Section Breaks Adding a Repeated Background Image Using a Table of Contents 79 79 87 88 92 96 99 Chapter 4: Formatting Text and Paragraphs Formatting Text Size and Appearance Using Automatic Text Substitution Setting Text Alignment, Spacing, and Color Setting T
136 139 141 Wrapping Text Around an Object Including Sound and Movies Adding Hyperlinks and Bookmarks 145 145 150 152 Chapter 7: Changing Object Properties Using Color and Image Fills Adjusting Images Changing Line Style 153 154 155 156 158 Adding Shadows Adjusting Opacity Changing the Orientation Adjusting Size and Position of Objects Drawing and Editing Shapes 164 165 167 170 177 178 180 182 183 Chapter 8: Creating Tables Adding a Table Using Table Cells and Borders Formatting Tables Adding Images
220 222 Using Address Book Fields Defining Your Own Address Book Fields 224 224 231 Chapter 11: Printing and Exporting Your Document to Other Formats Printing Your Document Exporting to Other Document Formats 234 235 237 240 243 Chapter 12: Designing Your Own Document Templates Step 1: Setting Up the Document Step 2: Defining Styles Step 3: Creating Placeholder Text and Graphics Step 4: Saving a Custom Template 244 Index Contents
Preface Welcome to Pages Pages is a streamlined, yet powerful wordprocessing application you use to easily create great-looking documents, from a letter, flyer, or poster to a monthly newsletter or three-panel brochure. This preface provides an overview of the features of Pages and a list of resources for learning to use it. Pages makes it easy to compose and design a variety of documents on your computer. With the Pages tools, you can easily change the layout and look of any document as you work.
Media-Rich Templates Using the templates that come with Pages, it’s easy to create professional-looking documents. You can even create your own templates to suit your specific needs. Use the toolbar buttons to format pages and text as you type. Add graphics with drag-and-drop ease. Insert text callouts, tables, and other formatted elements on the fly. Insert multiple-column layouts.
Each template includes building blocks (known as sections) that help you build a full document. Choose from a selection of layouts, professionally designed for maximum visual impact. All the template components—text, images, tables, charts, and more— are coordinated to ensure that your documents reflect a precise and professional image.
Styles Done Right Just type into the templates and predefined, coordinated styles are automatically used to format paragraphs, characters, and numbered or bulleted lists. You can also select different styles, or create your own. Use the Styles menu to apply consistent text formatting in your document. Bring in photos from iPhoto using the Media Browser.
Powerful Word Processing Pages provides multiple-column layouts that flow from page to page as you type. It’s simple to set up a table of contents, footnotes, headers, footers, page numbers, and more for professional and academic reports. Create a table of contents that’s updated as you add content. Style the TOC the way you want to. Create bulleted and numbered lists.
Easy-to-Use Media Tools Find items you’ve stored in your iPhoto or iTunes Library, or in your Movies folder, and drag them right to a document. Choose iPhoto, iTunes, or Movies. Select the album where your picture is located. Drag a thumbnail to the document window. Search for a file by name. When you add images, you can adjust brightness, contrast, exposure, saturation, hue, sharpness, and more right within Pages.
Custom Shapes and Masks Crop images by using masks of different shapes. Choose from the many predrawn shapes included with Pages, or create your own custom shape to use as a mask. Masking lets you reveal only the part of an image you want to show in a document, without altering the original file. Create a custom mask to frame part of a photo. Position the mask over the image, and then optionally edit the mask. Here, it’s rotated and resized. The original image is framed by the mask.
Realistic 3D Charts Show off two-dimensional data in 3D-rendered bar, line, area, and pie charts. Choose realistic wood-grain, metal, and other life-like textures. Apply different lighting styles to create interesting shadows. Tables With Calculations and Row Sorting Automate calculations in any cell in a table using arithmetic formulas and values from other cells. This table, used in the Invoice template, uses formulas to automatically update cost when quantity or unit price changes.
Documents Personalized With Address Book Data Many Pages templates contain Address Book fields, which provide an automatic way to insert names, phone numbers, addresses—any data you’ve defined for contacts in Address Book—into a document. This capability lets you create a document, such as a letter or a contract, and reuse it for different individuals. Your My Card data from Address Book is inserted automatically. Drag an Address Book contact to the field to personalize it.
 Personalize documents using Address Book data. You can quickly insert names, phone numbers, addresses—any data defined for contacts in Address Book—into a document. This feature, often referred to as mail merge, offers an easy way to reuse documents, such as letters and contracts, for multiple individuals.  Use tables to calculate and sort values, and display formatted numbers in cells. You can add a formula to a table cell to derive and display a value based on numbers in other cells.
 Associate comments with text, images, and other objects in your document. Comments are an electronic way to “write in the margin” of a document. Comments let you make annotations that relate to particular parts of a document without actually changing the body of the document. They’re useful for making notes to yourself, asking questions of reviewers, conveying editorial suggestions, and so on.  Navigate through and manage parts of a document using page thumbnails.
How to Use Menus To complete many of the tasks in this book (and in Pages Help), you use menu commands. The instructions look like this: m Choose View > Zoom > Actual Size. The first term after Choose is the menu you click; the next term is the item you choose from that menu, and so on, as shown below.
Onscreen Help To access help from within Pages, choose Help > Pages Help. You can browse through the table of contents to find a specific topic, or enter a question in the search field to find an answer about how to accomplish a specific task. You can add the Help button to the Pages toolbar to make Pages Help available in a single click. To learn about customizing the toolbar, see “The Toolbar” on page 30. Help tags are also available for many onscreen items.
1 Overview of Pages 1 This chapter introduces you to the windows and tools you’ll use in Pages. When you create a Pages document, you must first select a template to start from. Pick the one that best fits your purpose and design goals. If you want to start from a plain document, without a lot of preformatting, use the Blank template. You can drag or place objects on a page, including imported graphics, movies, and sound, or text boxes, charts, tables, and shapes that you create within Pages.
Address Book fields let you personalize documents with Address Book data. Customize the toolbar to include the tools you use most often. Image placeholders indicate the size and placement of graphics in a document template. Placeholder text indicates where you can type new text, and how your text will look on the page. The Page View control lets you zoom in or out so you can see your document larger or smaller on the screen.
Address Book Fields Address Book fields let you easily insert names, phone numbers, addresses—any data you’ve defined for contacts in Address Book—into Pages documents. This capability lets you reuse a document, such as a letter or contract, for multiple people by inserting person-specific data into Address Book fields in the document. Master Objects Some graphics, such as watermarks or logos, appear on every page. These objects are called “master objects.
You can set the zoom level used when you open a document by choosing Pages > Preferences, clicking General, and choosing a zoom level from the Default Zoom popup menu. Document Page Views To choose a way to view document pages in the Pages window: 1 Click the Page View control in the bottom-left corner of the window. 2 Choose one of the page view options: Â One Up presents the pages above and below each other. Â Two Up presents two pages side-by-side on the screen.
Two text columns Layout break Three text columns Footers An inline image A layout is part of a document in which you have defined layout margins and columns. As the example above illustrates, you can have multiple layouts on a single page. A layout break ends one layout and starts a new one with a different number of columns. See “Varying Column and Page Layouts” on page 64 for details. The example above shows an inline image. An inline image is an image placed so that it’s anchored to text.
Formatting Characters (Invisibles) As you work in a Pages document, you may want to see the marks that indicate character spaces, paragraph breaks, section breaks, or other types of invisible elements so that you can check the formatting of your document. In Pages, these formatting marks are called invisibles. To see invisibles: m Click View in the toolbar and choose Show Invisibles (or choose View > Show Invisibles). The table below shows what each formatting character represents.
To change the color of invisibles so that they stand out: m Choose Pages > Preferences, click General, click the Invisibles color box, and then select a color. Rulers and Alignment Guides As you move fixed graphics and other objects around in a document, alignment guides automatically appear to help you position the object on the page. You can also use the document rulers or create static alignment guides that remain on the page to mark the positions of different objects.
To make rulers visible without other layout elements: m Click View in the toolbar and choose Show Rulers (or choose View > Show Rulers or press Command-R). To change the ruler values: m Choose Pages > Preferences, click General, and choose a unit of measure from the Ruler Units pop-up menu. The Styles Drawer As you create a document, you may want to use a certain text style for every chapter title, heading, bulleted list, and body text paragraph.
Select a paragraph style to apply it to selected paragraphs or the paragraph that contains the cursor. Select a character style to apply it to selected text or the word that contains the cursor. Select a list style to apply it to selected paragraph text or the paragraph that contains the cursor. Click to show and hide list and character styles in the drawer. Press and hold, and then choose an option to create a new style.
Use the Font panel to select fonts, font sizes, and other font formatting features, including text shadows and strikethrough. For more detailed information about using the Font panel and changing the look of text, see Chapter 4, “Formatting Text and Paragraphs.” The Colors Window You use the Mac OS X Colors window to choose colors for text, drawn objects, or shadows. To open the Colors window: m Click Colors in the toolbar (or choose View > Show Colors).
Click one of the buttons at the top to display its Inspector. Hover the pointer over a button to display its name. Clicking the fourth button from the left, for example, displays the Text Inspector. You can have several Inspector windows open at the same time. To open another Inspector window: m Press the Option key while clicking an Inspector button (or choose View > New Inspector). The Toolbar The Pages toolbar gives you one-click access to many of the actions you’ll use when creating documents in Pages.
 To rearrange items in the toolbar, drag them.  To make the toolbar icons smaller, select Use Small Size.  To display only icons or only text, choose an option from the Show pop-up menu. If you frequently reconfigure the toolbar, you can add the Customize button to it. Note: You can restore the default set of toolbar buttons by dragging the default set to the toolbar. To learn what a button in the Customize dialog does, drag it to the toolbar and then hold the pointer over it until a help tag appears.
Click a thumbnail to display a particular page. Drag the vertical scroller to quickly scroll up and down. Click the scroll arrows to move forward or back in small increments. Click the Previous Page or Next Page arrows to move forward or back a page at a time. Drag the horizontal scroller to scroll left and right. To navigate through a document: m To move forward or back in small increments, click the scroll arrows.
Shortcuts You can use the keyboard to perform many of the Pages menu commands and tasks. A comprehensive list of keyboard shortcuts is available in onscreen help. To see the list of keyboard shortcuts: m In Pages, choose Help > Keyboard Shortcuts. Many commands are also available in shortcut menus that you can access directly from the object you are working with. To open a shortcut menu: m Press the Control key while you click an object.
2 Creating a Document Using the Pages Templates 2 This chapter provides a step-by-step workflow for creating a document, and tells you where to find detailed instructions for formatting text, working with styles, creating tables, and so on in subsequent chapters. Before you begin creating a new Pages document, spend a little time thinking about its design requirements.
Document Layout and Style Think about how you want the document to appear as a whole, including how it’s laid out and how it uses space. Most of these decisions are addressed in Chapter 3, “Formatting a Document’s Layout and Table of Contents.” Â What type of document are you creating and which template most closely matches the layout you need? Â Does the document need a landscape or portrait page orientation? Make sure to set this option in the Page Setup dialog before you begin.
Graphics and Other Media Think about how you will use graphical elements in your document, where they will appear in the document flow, and what kinds of graphics you might use. Â How will images be used in your document? Â Can you use tables to clearly present information? See Chapter 8, “Creating Tables.” Â Can you use charts to effectively display data? See Chapter 9, “Creating Charts.
When you have selected a template, a new document opens on your screen. If you don’t see the Template Chooser when you first open Pages, you can make it appear by setting a preference in Pages preferences. Alternatively, you can set Pages to automatically open a Blank document or the document template of your choice every time you open it.
To add an additional template page following the current page: m Click Pages in the toolbar and choose a template page (or choose Insert > Pages > [template page]). Additional pages: Choose a page from the Pages pop-up menu. The new page is added immediately after the page where you placed the insertion point. Step 3: Add Text If you start with a blank document, you can just start typing. As you type, the text fills the page. As each page is filled, the text automatically flows to the next page.
Adding Text to Placeholder Text Areas Templates contain placeholder text, which shows you what text will look like and where it will be placed in the finished document. Placeholder text can be Latin text in the document body, text boxes, headers, and elsewhere, or other predefined text, such as Education Newsletter. Main Text Areas When you click placeholder text in a document template, the entire text area is highlighted. Placeholder text: The entire text area is selected when you click.
To learn how to change the look of text boxes, see “Creating Callouts, Sidebars, and Highlighted Text” on page 99. Tables Some tables contain placeholder text. When you select text that’s inside a table cell, a yellow rectangle appears around it. Individual table cell selected for editing To select the placeholder text inside a table: m Click once to select the table, and then double-click to select an individual cell and its placeholder text.
To show or hide invisibles: m Click View in the toolbar and choose Show Invisibles or Hide Invisibles (or choose View > Show Invisibles or Hide Invisibles). Adding Address Book Data Many of the Pages templates, such as letters and envelopes, include Address Book fields that let you personalize documents using contact information you store in Address Book. There are two kinds of Address Book fields: sender fields and recipient fields.
From Microsoft Word, you can import styles, tables (including formulas), inline and fixed objects, charts, footnotes and endnotes, bookmarks, hyperlinks, lists, sections, and more. From AppleWorks, you can import lists, tables, spreadsheets, charts, inline and fixed objects, footnotes and endnotes, bookmarks, hyperlinks, and more. To import a media file: m Drag the image, music, or movie file from the Finder or the Pages Media Browser (choose View > Show Media Browser) to an open Pages document.
Note: Some media files are protected under copyright law. And some downloaded music may be played only on the computer where the download occurred. Make sure you have permission to use the files you want to add. To open the Media Browser: m Click Media in the toolbar (or choose View > Show Media Browser), then choose iPhoto, iTunes, or Movies to display the kind of files you want to use.
Images can be cropped, resized, and rotated. Fixed images can be grouped, which makes it easy to reposition and resize several graphics that you want to keep together. You can also layer graphics, adjust their opacity, and add shadows to create interesting visual effects. Images can also be masked (cropped) so that only part of the image is visible on the page. For more information about working with images, see Chapter 6, “Working With Graphics and Other Media.
To change the units of measure in the rulers: 1 Choose Pages > Preferences, and click General. 2 Choose an item from the Ruler Units pop-up menu. To display measurements as a percentage of the distance across the page, select “Display ruler units as percentage.” To place the ruler’s horizontal origin point at the center of the page: m In Pages preferences, click General and select “Place origin at center of ruler.
You can turn alignment guides and size and position tags on or off in Pages preferences. You can also make alignment guides appear only when object edges are aligned, or only when object centers are aligned. When you change alignment guide and tag settings in Pages preferences, the new settings apply to all documents viewed in Pages, until you change the settings again. To change the behavior of alignment guides and tags displayed when you move objects: 1 Choose Pages > Preferences, and click General.
Checking Spelling Pages uses the Mac OS X spell-checker to catch spelling errors in your document. You can set the spell-checker to flag spelling errors as you type, or you can check your entire document or selected text at any time. To flag misspelled words as you type: m Choose Edit > Spelling > Check Spelling as You Type. As you type, misspelled words appear with a red dashed line below them. If you’re not sure how to spell the word, you can see a list of possible spellings.
 Choose Edit > Spelling > Spelling. The Spelling window opens with a list of suggested spellings. If you don’t see any that look correct, you can retype the word using a different spelling and click Guess to see a new list of suggestions. Select one and click Correct to apply it to the misspelled word. Click Find Next to go to the next misspelled word.
Click a thumbnail to display a particular page. The thumbnail view offers a quick way to go to a specific page and to work with sections in the document. A section is a group of one or more pages that have the same layout, numbering, and other document attributes. See “Varying Document Formatting Using Section Breaks” on page 72 for information about defining sections. To show and hide the thumbnail view: m To show the thumbnail view, click View in the toolbar and choose Show Page Thumbnails.
To go to a specific page: m Click its thumbnail. The page appears in the main viewing area. To select one or more sections in the thumbnail view: m Click a page. A yellow box surrounds all the page thumbnails that are in the same section as the selected page. m To select multiple adjacent sections, hold down the Shift key, and select the first and last section you want. m You can also select multiple sections by dragging.
The page or pages are available in the pop-up menu that appears when you click the Pages button in the toolbar. Deleting a Page To remove a page but not delete the section it’s in: m Select the text and other objects you want to delete, then press the Delete key. To remove a page and the section it’s in: m Select the section in the thumbnail view, and press the Delete key. m Select the section, and choose Edit > Delete Pages.
If you want to be more precise about finding content, you can use the Advanced pane of the Find & Replace window. To refine your search criteria: 1 Choose Edit > Find > Find Panel, and then click Advanced. Choose to search the entire document or only the main body text. Choose the paragraph style where the text appears. Type the text you are searching for. Select to make the search case-specific. Select to find whole words only. Choose the paragraph style the new text should have.
5 Select “Match case” if you only want to find instances of the text with the same capitalization that you specified in the Find field; otherwise, the search will not take capitalization into account. 6 Select “Whole words” if you only want to find instances where the text appears as a separate word; otherwise, results will include instances of this text that appear within words. 7 If you want to replace the text with a new word or phrase, type it in the Replace field.
Type the word or phrase. Select an item in the resulting list to view where the word or phrase occurs in the document. Pages searches for a match to the word or phrase in the main body text, headers and footers, tables, text boxes, shapes, footnotes and endnotes, and comments. To show or hide the search sidebar: m To show the search sidebar, click View in the toolbar and choose Show Search. m To hide the sidebar, click View in the toolbar and choose Hide Search.
4 To edit a word or phrase selected in the search results list, double-click it or press Return or Enter. Type to replace the selected text, or click the text to edit it. To list the results of any of the last ten searches since opening the document: m Click the disclosure triangle in the search field and select a previous search from the list. The results for the selected search string appear in the list.
To delete a comment: m Click the delete icon in the corner of the comment box or delete the comment’s anchor. To view comments: m Click View in the toolbar and choose Show Comments (or choose View > Show Comments). If comments are not in view, inserting one displays all comments. To hide comments: m Click View in the toolbar and choose Hide Comments (or choose View > Hide Comments). To print comments: m Print your document with comments visible. Printed pages are adjusted to make room for the comments.
6 If you plan to share the document between computers or with other users, click Advanced Options. Â Make sure the “Copy audio and movies into document” checkbox is checked if your document contains movie or audio files. If you don’t select this checkbox, then any audio or video files that you have included in your document will not be carried along with it if you transfer your document to another computer or send it to someone else. Documents that contain media may have large file sizes.
To see a print preview: m Choose File > Print, and then click the Preview button in the Print dialog. To print your document: 1 Choose File > Print. 2 Enter the number of copies you want, if you want multiple copies of the document; or select From and enter a page range to print only part of the document. 3 Click Print. If you print frequently, you can add the Print button to the Pages toolbar. To learn about customizing the toolbar, see “The Toolbar” on page 30.
3 Formatting a Document’s Layout and Table of Contents 3 This chapter describes how to set up the overall document layout, including margins, column layouts, and section breaks, and how to generate a table of contents, footnotes, and endnotes. Before adding content to your document, it’s a good idea to set up the document layout—including the page orientation and size, page margins, background graphics (watermarks), and any odd/even-numbered page differences.
The Document Inspector button Use the TOC pane to set up a table of contents for the document. (See page 76.) Use the Info pane to see document statistics, such as word count, date, and keywords. Use the Page Setup dialog to specify paper size and orientation. Set up margins for the left, right, top, and bottom edges of the page. You can set them separately for documents with left- and right-facing pages. Select the kind of note to create. Choose a footnote or endnote style. Adjust the space between notes.
Setting Page Orientation and Size By default, most Pages templates are created for standard paper sizes, with the text printed in portrait (vertical) orientation. If your document will require a different paper size or you want to print it in landscape (horizontal) orientation, you should set the paper size and orientation at the start. This way, as you work in your document, you will have a clearer idea of what it’s going to look like.
Creating Columns In Pages, you can vary the design on different pages of your document by creating layouts, separated by layout breaks. A layout is part of a document in which you have defined layout margins and columns. You can have multiple layouts in a section of your document, or even on a single page. You can lay out text in up to ten columns, adjusting relative column size and the spacing between columns.
The Layout Inspector button Set the number of columns. Deselect to set unequal column widths. Select a column or gutter width and type a new value. Start the current layout at the top of a page. Set the margins for the current layout. Set the space between the current layout and the preceding and following layouts. After you have created the number of columns you want, you can resize them on the fly using the document rulers, rather than entering column and gutter width values in the Layout Inspector.
Varying Column and Page Layouts You can use page, column, and layout breaks to create different text layouts on a page. Page Breaks When you reach the end of a page, text automatically flows to the next page as you type. You can specify that text “break” where you want by inserting a page break. To create a page break: 1 Click where you want the break to occur. 2 Choose Insert > Page Break.
The text breaks where your cursor was inserted and continues in the next text column. If you insert a column break in a single-column layout, the text continues at the top of the next page. When you show invisible formatting characters in your document, a column break symbol appears like this: To change the number of columns: 1 Place the insertion point after the word where you want to end the current number of columns and change to a new layout. 2 Choose Insert > Layout Break.
Creating a Document With Left- and Right-Facing Pages If you intend to print a document double-sided and bind it, it will have left- and right-facing pages. In this case you may want to vary the margins and layout on left and right pages. For example, you may want the margins that go into the binding to be wider than the outside margins (as in this book, for example), or you may want to place page numbers on the outer corners of each page.
Adding Headers, Footers, Page Numbers, Footnotes, and Endnotes Pages has tools that make it easy to add identifying text on every page, as well as to automatically insert and format footnotes and endnotes. Adding Headers and Footers Headers and footers appear at the top and bottom margins of a document. Usually, they identify the document, author, page number, and so on. To add a header or footer to your document: 1 Click View in the toolbar and choose Show Layout (or choose View > Show Layout).
Using Formatted Text Fields for the Page Numbers, Date, and Time Formatted text fields allow you to insert text that can be automatically updated. For example, inserting the date field shows the current date whenever you open the document. Similarly, page number fields keep track of page numbers as you add or delete pages. Pages provides formatted text fields for date, page number, and page count—the total number of pages in the document.
You can use one of the predefined autonumbering styles for the mark that refers to the note. Predefined numbering styles are Arabic numbers (1, 2, 3), Roman numerals (i, ii, iii), and symbols (*, †, ‡). Numbering can be continuous through the document, or restarted for each document section or page. Instead of or in addition to using autonumbering, you can use custom marks, which you define yourself.
To add an endnote at the end of a section: 1 Open the Document Inspector. Click Inspector in the toolbar (or choose View > Show Inspector), and then click the Document Inspector button. Then click Document. 2 Choose Use Section Endnotes from the Footnotes & Endnotes pop-up menu. 3 Choose a numbering format. 4 Place the insertion point where you want the endnote mark to appear. 5 Choose Insert > Section Endnote.
3 In the dialog that appears, type or select a custom mark, and then click OK. The custom mark replaces the predefined mark. To change custom numbering to predefined numbering: 1 Control-click a custom mark. 2 Choose Use Automatic Numbering from the shortcut menu. The mark that replaces the custom mark reflects the number format settings in the Document pane of the Document Inspector.
Varying Document Formatting Using Section Breaks Use section breaks in your document wherever you want to separate your document into sections with different layouts, numbering, or other document formatting.
Managing Sections The thumbnail view makes it easy to move sections, duplicate them, copy (or cut) and paste them, even capture them so they can be inserted using the Pages button in the toolbar. See “Using Thumbnails” on page 48 for instructions. Defining Section Formatting and Layout Attributes When you insert a section break, the new document section automatically “inherits” all of the formatting and layout attributes of the previous section.
Make page numbering continuous with the previous section or enter a number to start renumbering pages. Make headers and footers different on the first page or alternate pages, or continue from the previous section. Make the new section begin on a left- or right-facing page.
When you create a new section, it inherits any master object that’s already been placed. You can remove or reposition the master objects in subsequent sections, if you want. See “Adding a Repeated Background Image,” next, to learn about how to place a master object. Adding a Repeated Background Image You may want to add watermarks, logos, or other background images that appear in the same spot on every page of your document. These repeated graphics are called master objects.
Using a Table of Contents Pages can automatically generate a table of contents for your document. In order to create a table of contents, you need to use consistently styled text for the headings in your document. To learn about styled text, see Chapter 5, “Working With Styles.” Generating a Table of Contents To create and update a table of contents: 1 Click Inspector in the toolbar (or choose View > Show Inspector), and then click the Document Inspector button. 2 Click TOC.
4 In the #’s column, select the checkboxes of those styles whose entries you want to have an associated page number. 5 Place the insertion point at the beginning of the line where you want the table of contents to appear, and then choose Insert > Table of Contents. Note: Each table of contents you create lists only the content that follows it, up until the next table of contents.
When a table of contents entry is selected, the Styles drawer displays table of contents styles. Click the arrow and choose whether to redefine the selected style, create a new style, or just rename it. 3 To edit the look of the entry text, do any of the following: Â Use the Font panel, the Text Inspector, and the Colors window to change the look of the text as you would style any paragraph text. To learn about changing the look of text, see Chapter 4, “Formatting Text and Paragraphs.
4 Formatting Text and Paragraphs 4 This chapter describes how to modify the appearance of text and paragraphs, including creating lists, aligning text, and using text boxes and other techniques to make text stand out. Formatting Text Size and Appearance You can do all text formatting using the Pages menus and the Text Inspector window, or the Font panel. You can do basic text formatting using the commands in the Pages menus.
If you want to change to a different font, or if you frequently change text formatting, it may be easier to use the Font panel and Text Inspector to format text. These tools are described in the following sections. You can also create engaging visual effects with text by changing its shadow color, opacity, and orientation on the page. To learn more about these options, see Chapter 7, “Changing Object Properties.
You can change the appearance of any text in your document by selecting it and then selecting options in the Font panel. When you make formatting changes in the Font panel, the selected text changes right away, so you can try different formatting options and quickly see what looks best. Here is a summary of what the text effects buttons do, from left to right: Â The Text Underline pop-up menu lets you choose an underline style (such as single or double).
To make it easy to change fonts often: m Leave the Font panel open. If it takes up too much space on your screen, you can shrink it by dragging its resize control (the bottom-right corner of the panel), so that only the font families and typefaces in your selected font collection are visible. To close it, choose Format > Font > Hide Fonts, or click the Fonts button again.
4 Drag the shadow offset slider (the third slider) to the right to separate the shadow from the text. 5 Rotate the Shadow Angle wheel to set the direction of the shadow. Note: You can also set text shadows in the Graphic Inspector, as described in “Adding Shadows” on page 153. Adding Accents and Special Characters If you need to type characters with accent marks (such as ü), mathematical symbols, arrows, or other special characters, you can use the International preferences pane or the Character Palette.
The accent key modifies the key you type next. For example, on a U.S. keyboard, to make the é appear, press Option and E (the accent key), then press E (the key on which you want that accent to appear). To see keyboard layouts for other languages: 1 Choose Apple > System Preferences and click International. 2 Click Input Menu, then select the checkbox next to Keyboard Viewer.
In Mac OS X version 10.3, the Character Palette looks like this: Select a character category. Choose the type of character you want to see. Select a symbol. Double-click a symbol to insert it in your document.
In Mac OS X version 10.4, the Character Palette looks like this: 4 Click an item in the list on the left to see the characters that are available in each category. 5 Double-click the character or symbol on the right that you want to insert into your document, or select the character and click Insert. If the character or symbol has variations, they appear at the bottom of the window; double-click one to insert it in your document.
Using Advanced Typography Features Some fonts, such as Zapfino and Hoefler, have advanced typography features, which let you create different effects. If you are using a font that has different typography effects available, you can change many of them in the Font submenu of the Format menu.
 To set Pages to automatically detect that something you’ve typed is an email address or a URL, select “Automatically detect email and web addresses.” Email and web addresses you type automatically become hyperlinks for Mail or Safari.  To replace one or more characters with one or more different characters, select “Symbol and text substitution.” Then use the rows in the table to define and activate specific substitutions.
Click to change the color of selected text. The Text Inspector button Horizontal alignment buttons: Click to align selected text left, right, center, or to the left and right. Vertical alignment buttons: Click to align text to the top, center, or bottom of a fixed text box, shape, or table cell. Character and line spacing: Drag to adjust character, line, and paragraph spacing for selected text. Drag to adjust the amount of space between text and the inside borders of text boxes, table cells, and shapes.
To align text to the top, center, or bottom of a text box, table cell, or shape: 1 Select the text box, table cell, or shape you want to change. 2 Click the vertical alignment buttons at the top of the Text Inspector. To adjust the spacing between lines of text in a paragraph: 1 Place the cursor in the paragraph you want to change, or select several paragraphs. 2 In the Text Inspector, drag the Line slider to adjust the line spacing.
To adjust the amount of space before or after a paragraph: 1 Place the cursor in the paragraph you want to change, or select several paragraphs. 2 In the Text Inspector, drag the Before Paragraph or After Paragraph slider. You can also type a specific amount (5 pt, for example) in the text box. Note: Spacing before a paragraph does not appear if the paragraph is the first one following a layout break, or if it’s the first paragraph in a text box, shape, or table cell.
 Align Left: Begins each line of text against the left margin of a page or column, or the left edge of an object  Center: Sets the center of each line of text at the center of a page, column, or object  Align Right: Sets each line of text against the right margin of a page or column, or the right edge of an object  Justify: Spaces characters in each line so that the lines reach both the left and right margins of a page or column, or edges of an object If you want to indent the first line of text in a pa
Left tab Center tab Right tab Decimal tab Blue tab icons appear on the horizontal ruler when you select tabbed text on a page. You can place tab stops where you want them in the document body or in text boxes. To set a new tab stop: m Click the horizontal ruler where you want to set the tab stop. To change the tabs: 1 Select the text you want to adjust. 2 On the horizontal ruler, drag the blue tab icons to change the location of the tab stops.
Setting Tab Stops Using the Text Inspector Every document has built-in tab stops, usually spaced half an inch apart across the page. In the Tabs pane of the Text Inspector, you can change the default tab spacing or the decimal tab character for the entire document. You can also set additional tab stops in any paragraph, or add a leader line, so that when you press the Tab key, a dashed or dotted line extends across the tabbed distance.
To change how far apart tabs are by default: m In the Tabs pane of the Text Inspector, type a value in the Default Tabs field. To create new tab stops: 1 Place the insertion point in the paragraph (or on the first line) where you want to set the tab stops. 2 Click the Add (+) button in the bottom-left corner of the Tabs pane of the Text Inspector. A tab stop setting appears in the Tab Stops column. 3 To change tab spacing, double-click the tab stop in the column and type a new value.
To set paragraph indents using the Tabs pane of the Text Inspector: 1 Select the paragraph or paragraphs you want to change. 2 Enter a value in the Left field under Paragraph Indents. 3 Enter a value in the Right field under Paragraph Indents. To change paragraph indents using the rulers: 1 Click View in the toolbar and choose Show Rulers (or choose View > Show Rulers).
To create a bulleted or numbered list: 1 Place the cursor in the first line where you want to begin typing list text. 2 Click List in the toolbar, and then choose the list style that you want to use. You can also choose a list style in the Styles drawer. Click View in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer), and then select the list style you want.
To create ordered lists (outlines), use the Harvard or Legal list styles. To create an outline: 1 Place the cursor in the first line where you want to begin typing list text. 2 Click List in the toolbar, and then choose Harvard or Legal. You can also click View in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) and select a style. (If you don’t see list styles in the Styles drawer, click the button in the bottom-right corner of the Styles drawer.
Note: If you type regular body text paragraphs between outline points, or add or delete text between outline points, and the numbering gets lost, select the text with incorrect numbering, and then select “Continue from previous” in the Tabs pane of the Text Inspector to make the numbering flow continuously. If you need discontinuous numbering, select “Start at” and type the number where you want the numbering to begin, and then press Return.
3 Press Command-Return to select the text box, and then drag it to position it where you want on the page. 4 Click inside the text box to place the insertion point and type to enter text. The text box does not grow automatically if you enter too much text. 5 Drag the selection handles to resize the text box and reveal any hidden text. (Or you can create linked text boxes so that the overflow text flows continuously into another text box. To read about linked text boxes, see “Linking Text Boxes,” next.
An open blue square on the left indicates there are no text boxes linked before this one. An open blue square on the right indicates there are no text boxes linked after this one. Click it to create a linked text box. A clipping indicator shows the text extends beyond the text box. 3 Click the blue square on the right side of the box to create a linked text box. The new text box has a solid blue square on its left side. This indicates that this text box is linked to a previous one.
2 Select the destination point and choose Edit > Paste. Note: If you copy and paste a single linked box, you will create a single unlinked text box, identical to the one you copied. To select only the text in all the linked text boxes: m Select text in the first box, and then press Command-A. Setting Paragraph Fill Colors For some designs, it may be easier to highlight text by placing a paragraph fill color behind the text.
The clipping indicator shows the text extends beyond the borders of a shape. 3 To resize the shape, select it and drag the selection handles. (If the insertion point is inside the shape, press Command-Return to get out of text editing mode and select the shape.) You can format the text within a shape, but you cannot link shapes. You can rotate a shape while keeping its text horizontal. Instructions are on page 134.
You can change the amount of space between text and the inside border of the text box, shape, or table cell. This measurement is called the inset margin. The amount of space you specify is applied equally around the text on all sides. To set the spacing between text and the inside of a text box, shape, or table cell: 1 Select the text box, shape, or table cell. (If the insertion point is inside the object, Command-Return to get out of text editing mode and select the object.
5 Working With Styles 5 This chapter explains how to apply paragraph, character, and list styles to quickly and consistently change the appearance of text. It also describes how to modify existing styles, or create your own. As you write and format your document, you may want to create different looks for different types of text and paragraphs and use them consistently throughout your document.
About Paragraph, Character, and List Styles Pages provides three different kinds of preformatted styles that you can apply to text for different purposes. Â Paragraph styles: These styles can be applied only to entire paragraphs (chunks of text that end with a carriage return), not to individual words within paragraphs. These include styles for headings, body text, callouts, captions, headers, and footers.
Applying Styles The easiest way to apply paragraph, list, and character styles is to use the Styles drawer. You can also use buttons in the toolbar: Â To apply list styles, click the List button. Â You can add the Character button to the toolbar so that you can add or change character styles from the toolbar. To learn about customizing the toolbar, see “The Toolbar” on page 30.
To apply a character style: 1 Select the word or words you want to change. 2 Click Style in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) to open the Styles drawer. 3 In the Styles drawer, select the character style you want to apply. If you don’t see character styles, click the button in the bottom-right corner. Click to show list styles. Click to show character styles.
4 To replace styles in your document that have the same name as the styles you are importing, select the “Replace duplicates” checkbox. Note that replacing a style will affect any text that uses this style, even text within locked objects. If an imported style has the same name as a style in the open document and you do not select the “Replace duplicates” checkbox, a number is appended to the name of the imported style.
To remove style overrides: 1 Click Style in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) to open the Styles drawer. 2 Select the text you want to change. 3 In the Styles drawer, click the arrow to the right of the selected style and choose Revert to Original Style (or double-click the style name). The selected text takes on the default attributes of the selected style.
Modifying and Creating New Paragraph Styles A paragraph is any block of text followed by a Return character. For these blocks of text—including headings, body text, footers, callout text, and so on—you can define the appearance, tab spacing, margins, background color, page breaks, and more. If you don’t find a paragraph style with exactly the look you want in the Pages templates, you can modify an existing style, or create a new style.
Choose a paragraph style to follow the current one when you press Return. Select options to determine how the paragraph breaks across pages. Choose a language for the spelling dictionary to use. Remove automatic hyphenation or ligatures, if they are selected for the document. Set the text above or below the surrounding text. Add a background color to the paragraph.
 Remove hyphenation for paragraph: Select the checkbox if you want to turn off automatic hyphenation for this paragraph style in a document that has automatic hyphenation turned on. (To turn it on for the document, use the Document Inspector. See page 59.)  Remove ligatures: A ligature is a stylish flourish between letters or at the end or beginning of lines. Ligatures are used by some fonts to combine two or more text characters into one glyph.
To create a new paragraph style from scratch: 1 Select a paragraph of text. 2 Click Style in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) to open the Styles drawer. In the Styles drawer, select Free Form at the top of the Paragraph Styles list. 3 Format the selected paragraph text so that it looks the way you want. (To learn about formatting text, see Chapter 4, “Formatting Text and Paragraphs.
If character styles are not visible in the Styles drawer, click the button with the underlined character in the bottom-right corner of the drawer. Click to show list styles. Click to show character styles. 2 Type some text and then apply some attributes: Â Select a font typeface and size. For more information, see “Using the Font Panel to Format Text” on page 80. Â Set the text color. For information about changing the color of text, see page 91. Â Set the character spacing.
Click the disclosure triangle to show character attributes. Select the attributes to include in the new character style. Click to select only those attributes that override the selected paragraph style. To create a new character style from scratch: 1 Select some text. 2 Format the selected text so that it looks the way you want. You can set the font, text size, text color, typeface (such as italic or bold), character spacing, and baseline shift.
Modifying and Creating New List Styles List styles are used to create bulleted and numbered lists. You can also create ordered lists (outlines) by using a tiered numbered list style, such as Harvard or Legal. If you can’t find a list style that meets your needs, you can modify one of the existing list styles, or create a new one. Use the List pane of the Text Inspector to modify or create new list styles.
To modify a bulleted or numbered list style: 1 Click Style in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) to open the Styles drawer, and select the bulleted or numbered list style that best matches the one you want to design. (Make sure the insertion point is visible on the page so that you can select a list style.) If the list styles are not visible in the Styles drawer, click the button with the bulleted list at the bottom of the drawer. Click to show list styles.
 Image Bullet: Choose this to use one of the available image bullets provided by Pages, and then select one in the list. For image bullets, select one from the list.  Custom Image: Choose this to use your own image as a bullet. Use the Open dialog to locate and select the image file you want to use. (To change the image, click Choose or drag a new image into the well.)  Number: Choose this to create a numbered list. You must also choose a numbering style.
 To set how far the bullets are indented from the margin, type a number in the Bullet Indent field. A higher number indents the list further to the right.  To set how far text is indented from the bullet, type a number in the Text Indent field. A higher number indents the text further to the right. 4 Click Style in the toolbar and choose Show Styles Drawer (or choose View > Show Styles Drawer) to open the Styles drawer. Notice that one of the list styles is highlighted.
2 Choose Tiered Numbers from the Bullets & Numbering pop-up menu in the List pane of the Text Inspector. Click to advance to the next list indent level. Choose Tiered Numbers to create an ordered list style. For each list indent level, choose a numbering style. For each list indent level, set how far you want to indent the number and its associated text. 3 Choose the numbering or lettering style that you want from the second pop-up menu.
 Create New List Style From Selection: This doesn’t alter the existing style, but creates a new style based on your formatting choices in the previous steps. If you choose this, type a name for the new style, and then click OK. To create a new list style from scratch: 1 Select some text. 2 Click Inspector in the toolbar (or choose View > Show Inspector), click Text to open the Text Inspector, and then click List to open the List pane. 3 Format the selected list text so that it looks the way you want.
6 Working With Graphics and Other Media 6 This chapter describes basic techniques for adding and modifying various media in your documents. There are several types of graphics and other media you can include in Pages documents, including images (like photographs or PDF files), shapes, tables, and charts. For documents that will be viewed onscreen, you can also add movies and sound.
Fixed Objects Versus Inline Objects You can place objects in a Pages document so that they’re inline or fixed. About Inline and Fixed Objects Inline objects are embedded in the text flow. If you type more text above them, they are pushed along as the text grows. The selection handles on the top of inline objects are inactive. You cannot drag these handles to resize the object; you can only resize it by dragging the active handles. The top selection handles are inactive for inline objects.
Adding Fixed and Inline Objects Whether you are bringing graphics into your Pages document from an external source, or creating a shape, table, graph, or text box within Pages, you can place the graphics in one of the two ways described above: fixed on the page or inline with the text. The sections below describe in detail how to accomplish each of these tasks. Importing a Graphics or Media File Imported media files can include images, PDF files, QuickTime movies, or Flash animations.
To add a predrawn shape, table, or chart inline with the text: 1 Place the insertion point wherever you want the object to appear in the text flow. 2 Select the object you want to add: Â For shapes, click Objects in the toolbar and choose a shape from the Shapes submenu (or choose Insert > Shape > [shape type]). Â For tables, click Objects in the toolbar and choose Table (or choose Insert > Table).
m See Chapter 8, “Creating Tables,” to learn about using the Table Inspector to change the number of rows and columns in a table, and change the table’s design and formatting. m See Chapter 9, “Creating Charts,” to learn about using the Chart Data Editor to add data to a chart and the Chart Inspector to change a chart’s style, axes, labels, and other attributes.
PDF files also provide a great way to move tabular data from Excel or AppleWorks documents into Pages. If you have extensively formatted tables in Excel or an AppleWorks spreadsheet that you want to display in your document, you can save the spreadsheet as a PDF file and then place that PDF file on a page as you would any other external graphics file. To convert an Excel or AppleWorks file to a PDF file: 1 In your Excel or AppleWorks spreadsheet, select the table range you want to display in your document.
3 Drag the window to center it over the part of the image you want to feature. Drag its selection handles to resize it. Â To constrain the window’s proportions, hold down the Shift key as you drag the selection handles. Â To rotate the window, hold down the Command key as you drag the selection handles. (To learn more about manipulating objects using the selection handles, see “Selecting, Dragging, and Resizing Objects” on page 133.) Drag the selection handles to resize the visible portion of the image.
5 Drag the selection handles to resize or Command-drag to rotate the visible portion of the image, or drag the entire image to reposition it on the page. Double-click the visible portion of the image if you want to view the invisible portion of it. The visible part of the image can also be converted to an inline image by selecting “Moves with text” in the Wrap Inspector (see “Adding Fixed and Inline Objects” on page 125 for more information).
4 Choose Format > Mask With Shape. 5 Drag the shape to center it over the part of the image you want to feature. Drag its selection handles to resize it. 6 Edit the mask as desired. You can resize, rotate, and move the mask. You can also edit the contour of the mask after double-clicking the edge of the shape. See “Drawing and Editing Shapes” on page 158 for instructions. 7 Double-click the image or press Return to make the unmasked area invisible.
3 Drag an image thumbnail directly to the Pages document window to place the image inline with text or fixed on the page. See “Adding Fixed and Inline Objects” on page 125 for instructions. Drag a thumbnail to an image well in the Text Inspector or Graphic Inspector to use it as an image fill or a custom bullet image (see “Using Color and Image Fills” on page 145 and “Modifying and Creating New List Styles” on page 117 for more information). Choose iPhoto, iTunes, or Movies.
Note: To see your movies listed in the Movies pane of the Media Browser, you must place them in the Movies folder in the Finder. Resizing, Moving, and Layering Text or Graphics Objects You can work with text and graphics by moving them in front or in back of one another, and formatting or manipulating them in similar ways. Selecting, Dragging, and Resizing Objects Use the selection handles to quickly resize objects.
 To constrain the object’s proportions as it expands or shrinks, press the Shift key as you drag. For more information about resizing and changing the contour of shapes, see “Drawing and Editing Shapes” on page 158. To rotate an object: 1 Select the object. 2 Hold down the Command key and move the pointer toward an active selection handle until it changes to a curved, double-headed arrow. 3 Drag a selection handle to rotate the object.
To select all objects in a document: Â To select all the fixed objects in a document (excluding objects on the section master), click outside the text area and press Command-A. Â To select all inline objects and text in a text area, place the insertion point in the text area and press Command-A. Grouping and Locking Fixed Objects You can group fixed objects together so that they can be moved, copied, resized, and oriented as a single object.
Working With Alpha-Channel Graphics Alpha-channel graphics contain a transparent area where text or other images can show through. You can also use alpha channels to create transparency around irregularly shaped images, so the image does not have a rectangular white area around it. This image of a magnifying glass has an alpha channel that allows text to show through the glass. The irregular shape of the image is surrounded by an alpha channel that allows text to show through its containing rectangle.
Select to place an object inline with text or fixed on the page. The Wrap Inspector button Select to make text wrap around the object using the buttons below. Set the transparency percentage at which text can be seen through the object. Set how much space to leave between the object and the surrounding text. Click to make the text wrap tightly or loosely around the object. The settings in the Wrap Inspector affect fixed objects and inline objects differently.
Text wraps around the object. Text wraps only around right or left side, depending on which side has more space. Text wraps above and below the object. Text wraps to right of object. Text wraps to left of object. 4 To make the text wrap more tightly around an object with an alpha channel, click the right Text Fit button. To make it wrap more loosely, click the left Text Fit button. Text wraps around the rectangular bounds of an object. Text wraps around an object with an alpha channel more tightly.
Align object to the left, and wrap text around the right. Center object, and wrap text around both sides. Object is aligned left between lines of text. Object is aligned right between lines of text. Object is centered between lines of text. Align object to the right, and wrap text around the left. 4 To make the text wrap more tightly around an object with an alpha channel, click the right Text Fit button. To make it wrap more loosely, click the left Text Fit button.
 AIFF  AAC Important: To make sure that the movies and other media can be played and viewed when your document is transferred to another computer, in the Save or Save As dialog, click Advanced Options, and make sure the checkbox labeled “Copy audio and movies into document” is selected. In the QuickTime Inspector, you can set the playback volume for sound and movies in your document, and specify whether to play media files only once through, or repeat continuously.
To set the movie poster frame: 1 Click the movie to select it. 2 In the QuickTime Inspector, drag the Poster Frame slider until the movie displays the image you want. Adding Hyperlinks and Bookmarks Hyperlinks and bookmarks are used in documents that will be viewed onscreen, either as HTML files or as Pages documents. You can add hyperlinks to jump to another page or to open an email message or a URL on the Internet. Use bookmarks to mark passages in the document that you want to refer to as you work.
The Link Inspector button Type the URL that you want to link to. You can edit the hyperlink text displayed in the document. Select to disable all hyperlinks so that you can easily edit them. Â Email Message: Supply the message subject line and the email address of the intended recipient. The blank email message appears in your default email application when the link is clicked. Type the email address of the message recipient. Type the message subject.
Click Name or Page to sort the bookmark list. Click a bookmark to jump to it in the document; double-click it to edit its name. Click Add or Delete to add new bookmarks or delete a bookmark selected in the list. To edit and use bookmarks: 1 Click Bookmark in the Link Inspector. 2 Click a bookmark in the list to jump to it in the document. 3 Double-click a bookmark in the list to change its name. 4 Click the Name or Page column header to sort bookmarks by name or page number.
Choose the bookmark name. You can edit the hyperlink text displayed in the document. Select to disable all hyperlinks so that you can easily edit them. 5 Choose the bookmark you want to link to from the Name pop-up menu. To disable hypertext for editing: m Select the checkbox labeled “Make all hyperlinks inactive” in the Hyperlink pane of the Link Inspector.
7 Changing Object Properties 7 This chapter describes more advanced features for enhancing graphics and other objects in your document. You can directly manipulate object properties such as color, line style and thickness, shadow, opacity, and orientation using the Inspectors and the Colors window. You can adjust the brightness, color, and other properties of images. You can also draw custom shapes and modify both predrawn and custom shapes. This chapter tells you how.
Click the Search icon and then click any item on the screen to match its color. The color selected in the color wheel appears in this box. (The two colors in this box indicate the opacity is set to less than 100%) Use the slider to set lighter or darker hues in the color wheel. Click to select a color in the color wheel. Drag the Opacity slider to the left to make the color more transparent. Drag colors from the color box to store them in the color palette.
To save a color in the color palette: m Drag a color from the color box to the color palette. To apply the colors you select in the Colors window to an object on the page, you must place the color in the appropriate color well in an Inspector pane. To apply a color to an object on the page: Â Select a color well in one of the Inspectors, and then click a color in the color wheel. Â Drag a color from the color palette or color box to a color well in one of the Inspectors.
To open the Graphic Inspector: m Click Inspector in the toolbar (or chose View > Show Inspector), and then click the Graphic Inspector button. To set the solid fill color of an object: 1 On the page, select the object whose color you want to change. 2 In the Graphic Inspector, choose Color Fill from the Fill pop-up menu. 3 Click the color well below the Fill pop-up menu to open the Colors window. 4 Select a color in the Colors window.
2 In the Graphic Inspector, choose Image Fill from the Fill pop-up menu, and select an image. 3 To change the image, click Choose, select the image, and click Open (or drag the image file from the Finder or Media Browser to the image well in the Graphic Inspector). Use the pop-up menu to set the size of the image within the object. To change the image, drag an image to the image well. 4 Choose an image scale from the pop-up menu.
Tile (small image) Tile (large image) A tinted image fill places a transparent, colored mask over the fill image. To set a tinted image fill for an object: 1 Select the object in which you want to place an image. 2 In the Graphic Inspector, choose Tinted Image Fill from the Fill pop-up menu, and select an image. 3 Click the color well next to the Choose button, and then select a tint color in the Colors window. Drag the Opacity slider in the Colors window to make the tint darker or lighter.
2 Click Adjust in the toolbar or choose View > Show Adjust Image to open the Adjust Image window. Adjust the lightness. Adjust the contrast of light and dark tones. Change the color intensity. Introduce more warmth or coolness. Change the amount of red or green tones. Sharpen or soften the focus. Adjust shadows and highlights. Understand the relationship between shadows and highlights. Change the levels of dark and light tones. Restore original settings. Enhance colors automatically.
 Use the Exposure slider to adjust shadows and highlights.  Use the histogram to understand the relationship between shadows (depicted on the left side of the display) and highlights (depicted on the right side) in your image.  Use the Levels slider to change the levels of light and dark tones.  Click the Auto Levels button to have Pages enhance colors automatically. 4 To restore the original settings, click Reset Image. To save any changes you made, save the document.
Note: The Insert menu and the Shapes pop-up menu (in the toolbar) include lines with arrowheads. You can set the position of lines and objects in the Metrics Inspector. See “Adjusting Size and Position of Objects” on page 156. Adding Shadows Shadows give your page an appearance of depth. An object’s shadow appears on any object behind it. You can create a variety of shadow effects, or remove the shadow from an object. Select the checkbox to add a shadow to a selected object.
6 Set the shadow opacity by typing a number in the Opacity box. (Shadow opacity is separate from object opacity, which is set using the Opacity slider at the bottom of the Graphic Inspector.) 7 To change the color for the shadow, click the color well and select a color. This object has the default shadow properties. This object has a different shadow color. This object’s shadow has a high offset value. This object’s shadow has the lowest blur factor. This object’s shadow has a high blur factor.
Note: For drawn shapes, you can set opacity for fill and stroke colors separately from object opacity. If you move the Opacity slider in the Colors window to modify a fill or stroke color, that opacity value becomes maximum object opacity. Then, when you change the object opacity in the Graphic Inspector, you are changing it relative to the opacity you set in the Colors window. This circle is set to 100% opacity. This circle is set to 100% opacity.
Find the name of the selected image or movie here. Drag its icon to the page or the Finder to make a copy of it. Resize images and movies to exact dimensions by specifying height and width. Place an object on the page by specifying X and Y coordinates. Flip an image sideways or upside down using these buttons. Rotate an object with this wheel or field. To flip or rotate an object: 1 Select the object you want to rotate.
To maintain the width/height ratio when you resize an object: m Select the checkbox labeled “Constrain proportions” in the Metrics Inspector, or hold down the Shift key as you drag a selection handle. To return an image or movie to its original size: m Select the image or movie and click Original Size in the Metrics Inspector. To set the precise position of a fixed object: 1 Select the object you want to position. 2 In the Metrics Inspector, enter X and Y values in the Position fields.
Drawing and Editing Shapes You can use the Draw tool to create your own shapes in a document. Working with the shapes you create is the same as working with predrawn shapes. Your shapes can contain text. And they can be resized, repositioned, and have the line style, color, shadow, opacity, and orientation of your choice. This section tells you how to create your own custom shapes and how to edit the contour of both predrawn and custom shapes.
4 Repeat step 3 to create additional points as required. Every time you add a new point, Pages connects it with the preceding point using a line with the current stroke and with the first point using no stroke, and fills the shape with the default fill color for the template you’re using. You can change the fill color using the Fill pop-up menu in the Graphic Inspector. To delete a segment you’ve just created, press Delete. Pressing Delete again removes the preceding segment, too.
Editing Predrawn and Custom Shapes You can change the contour of predrawn and custom shapes. To make a predrawn shape editable: m Select the shape, and then choose Format > Shape > Make Editable. To make a custom shape editable: m Click once in the shape to select it, and then click a second time to show its points. To move one or more points: m When the shape is editable, click a point and drag it to another location.
Drag a control handle or rotate one or both control handles to change the curve. You can also drag a point to modify the curve. 3 To expand or contract the curve, drag the circular control or one of the control handles. 4 To change the angle of the curve, move the control handles clockwise or counterclockwise. You achieve different effects when you move the handles together or independently of each other. Experiment until you achieve the desired effect.
After a shape is editable, you can use the Smooth Path and Sharpen Path commands without making the shape editable again. Editing Specific Predrawn Shapes Some predrawn shapes have special built-in editing controls that you can use in addition to those described above. To edit a rounded rectangle: m Drag the circular control to the left to straighten the corners and to the right to round them. Drag to straighten or round the corner.
Drag to change the angles between points in the star. View the number of points currently in the star. Drag to increase or decrease the number of points in the star. To edit a polygon: m Drag the slider to increase or decrease the number of sides in the polygon. View the number of sides currently in the polygon. Drag to increase or decrease the number of sides in the polygon.
8 8 Creating Tables Tables are useful for organizing and sorting information, creating interesting layouts, and performing calculations on numeric data. This chapter covers basic table design and usage. Pages provides powerful features for making attractive, compelling tables that can contain text or graphics. Use tables to organize and display data for comparison. By filling table cells with graphics, you can also easily create and format graphics layouts.
This layout, featured in the Photo Journal template, was made by filling some table cells with images, and others with colors and text. When you use a table to present numeric data, you can use formulas and number formatting to automate how values are displayed. For example, you can total or average values in a row or column, and display negative numbers in red or in parentheses. This table, used in the Invoice template, uses formulas to automatically update cost when quantity or unit price changes.
To add a table inline with text: 1 Place the insertion point wherever you want the table to appear in the text flow. 2 Click Objects in the toolbar and choose Table (or choose Insert > Table). The Table Inspector opens. 3 To resize the table, drag the available selection handles. To place a fixed table: 1 Click anywhere outside the text areas of the document so that no insertion point is visible. 2 Click Objects in the toolbar and click Table (or choose Insert > Table). A table appears on the page.
Using Table Cells and Borders You enter text in a table cell by selecting the cell and typing. You put graphics in tables by using a background fill in individual cells, the same way you fill an object with an image. (For information about adding graphics or setting background colors inside table cells, see “Adding Images or Background Colors” on page 177.) You can also apply formulas to table cells that contain numbers or Boolean values (TRUE or FALSE).
To select a contiguous group of table cells: m Select the table, double-click a single cell, and hold down the Shift key as you select adjacent cells. To select a discontinuous group of table cells: m Hold down the Command key as you select cells. Use Command-click to deselect a cell in the group. To select an entire row or column: 1 Click the Inspector button in the toolbar (or choose View > Show Inspector), and then click the Table Inspector button. 2 Select a cell in the row or column you want to select.
To select one segment of a cell border: 1 Select the table. 2 Option-click to select a single border segment. 3 To select additional border segments, press the Option and Shift keys as you click. Note: If the table isn’t selected, Option-double-click to select a single border segment. Entering and Editing Content in Table Cells To type content in a table cell: m If the cell is empty, select it and begin typing.
Formatting Tables You can design tables in a variety of creative ways simply by changing the thickness and color of cell borders, selectively removing cell borders, or merging and splitting cells to create useful asymmetries within the table. Using Table Formatting Controls You can do basic table formatting—including merging and splitting cells, adding and deleting rows and columns, and adding or removing the header row and column— using a table formatting menu or the Table Inspector.
The Table Inspector button Type the number of table rows and columns. Select to add a specially formatted header row or column. Add or delete rows or columns, merge cells, split rows, or split columns. Select to make rows resize to accommodate content. Select table columns, rows, and borders. Specify column width and row height. Adding and Deleting Rows and Columns To add a new row to a table: 1 Select a table cell or row. 2 Open a table formatting menu and choose Add Row Above or Add Row Below.
You can use the Edit Rows & Columns pop-up menu in the Table pane of the Table Inspector. Alternatively, you can choose Format > Table or hold down the Control key as you click the table again. You can also add columns to only specific cells. See “Merging, Splitting, and Resizing Table Cells” on page 173. To change the number of rows or columns in a table: 1 Select the table. 2 Click Inspector in the toolbar (or choose View > Show Inspector), and click the Table Inspector button. Then click Table.
To add a header row or column: m Select the table. Click Inspector in the toolbar, click the Table Inspector button, and then select the Header Row or Header Column checkbox (or both) in the Table pane. m Select the table and choose Format > Table > Show Header Row or Format > Table > Show Header Column. Merging, Splitting, and Resizing Table Cells Merging table cells combines adjacent cells into one, eliminating the border so that they behave as a single cell.
When a cell containing a formatted number is merged with empty cells, the new cell retains the formatted number. To split cells horizontally or vertically: 1 Select a table cell or cells. To split an entire row or column, select all the cells in the row or column. 2 Click Inspector in the toolbar, click the Table Inspector button, click Table, and open the Edit Rows & Columns pop-up menu. To split cells into rows, choose Split Rows, Add Row Above, or Add Row Below.
To make table rows automatically grow or shrink to fit their contents: m Select the table, and then select the checkbox labeled “Automatically resize to fit content” in the Table pane of the Table Inspector. With this option selected, table cells automatically get bigger when text extends beyond the cell boundary, and adding rows or columns increases the outside dimensions of the table. As text is removed from a cell, the row height may decrease (if the cell determines the row height).
Begin text in the center of the cell. Grow text from the bottom of the cell. Place text at the top of the cell. You can specify the amount of space between text and its cell border using the Inset Margin slider or field. The amount you specify is applied equally around the text on all four sides. To adjust the space around text within a table cell: 1 Click the cell (or select the whole table to apply the same setting to all cells).
To hide a cell border: 1 Select a cell border or set of cell borders. 2 In the Graphic Inspector, choose None from the Stroke pop-up menu. To create a table with no outside border: 1 Select the table. 2 Click Inspector in the toolbar (or choose View > Show Inspector), and then click the Table Inspector button. 3 In the Table pane, click the second Borders button to select the outside borders. 4 Click the Graphic Inspector button, and choose None from the Stroke pop-up menu.
If you add an image to the entire table, then when you select an individual table cell, the Fill pop-up menu in the Graphic Inspector displays None. For more details about working with image fills, see “Filling an Object With an Image” on page 148. To add a background color or gradient fill: 1 Select a table cell, a group of cells, or the whole table (for more information, see “Using Table Cells and Borders” on page 167).
Select to define a display format for numbers in selected cells. Select whether to use a thousands separator. Choose or type a symbol to follow numbers. Select a style for displaying negative numbers. Set the number of decimal places to display. Choose or type a symbol to precede numbers. If you use the % suffix, data in the cell is displayed followed by the % symbol. If the data in the cell is used in a formula, it’s converted into a decimal number. For example, 3% becomes 0.03.
4 Select the Number Format checkbox, and then use the fields below it to define the number format. The format you define is applied to values in the selected cell(s). To edit a value in a cell that has a number format: 1 Select the cell. 2 Click in the cell or press Return or Enter. The Formula Editor opens, displaying the value but not its formatting. 3 Change the value displayed in the Formula Editor. Accept button Save changes. Make changes. Cancel button Discard changes.
3 Click the Numbers button. 4 Use the Sort Column buttons to indicate whether you want to sort in ascending or descending order. Sort selected column cells in ascending order. Rows containing the cells will be reordered. Sort selected column cells in descending order. Rows containing the cells will be reordered. The following table describes how different types of data are sorted in ascending or descending order.
Autofilling Autofilling is a feature that lets you paste the contents of the upper-left cell in a contiguous group of cells into all other cells in the group. Any data, number formatting, or formula associated with the upper-left cell is pasted into all cells in the group, but background style formatting isn’t. (See “Using Formulas” on page 183 to learn about using formulas in table cells.) If the upper-left cell is empty, autofilling clears all data from cells in the group.
Using Formulas A formula is a set of operations for deriving a value. You can add a formula to a table cell to display a value derived using values in other table cells. For example, you can add a formula to the bottom cell of a column that adds the numbers in all the other cells in the column. If any of the column values change, the total in the bottom cell changes automatically. Formulas derive values by using operators or functions.
2 Select the table, then double-click the value in the Cost cell in the first row. The Formula Editor opens, revealing that the value is derived using a formula. The formula in the Cost cell in the first row multiplies the values in two other cells—B2 and C2. The symbol * is the multiplication operator. 3 To understand which cells B2 and C2 are, look at the reference tabs that appeared on the table’s top and left sides when the Formula Editor opened. Columns are referenced alphabetically.
4 The values in the Unit Price and the Cost column are displayed using a number format. To see the number format settings, close the Formula Editor by clicking outside the table. Then click the table, click the Unit Price cell in the second row, click Inspector in the toolbar, select the Table Inspector, and click the Numbers button. Number formatting is active for Unit Price cells. The comma is used as the thousands separator. Numbers are displayed using two decimal places.
8 Cells E11 and E12 also contain formulas. Examine the formulas in these cells by clicking outside the table, selecting the table, then double-clicking cell E11 or E12. Cell E11 contains a formula that computes sales tax, and cell E12 contains a formula that sums the subtotal and the sales tax. Adding a Quick Formula The easiest way to perform a basic calculation using values in a range of adjacent table cells is to add a quick formula using the Table Inspector’s Formula pop-up menu.
To perform a basic calculation using row values: 1 Select a range of adjacent cells in a row. 2 Click Inspector in the toolbar, click the Table Inspector button, and click Numbers. 3 Choose a formula from the Formula pop-up menu. Pages places the formula and its result in the first empty cell to the right of the selected cells. If there is no empty cell, Pages creates a new column to hold the result.
m Select a table cell, click Inspector in the toolbar, and click the Table Inspector button. In the Numbers pane, choose Formula Editor from the Insert Formula pop-up menu. To add a new formula using the Formula Editor: 1 Select the cell in which you want to display the result of the formula. 2 Open the Formula Editor. For example, type the equal sign (=). 3 Type a formula in the text field, or click the Insert Formula button to use a predefined function.
Using Cell References When the Formula Editor is open, cell reference tabs appear on the table’s top and left sides. Columns are referenced alphabetically. This is cell B2. Rows are referenced numerically. The reference tabs help you quickly create a cell reference. A cell reference identifies a column (using letters) and a row (using numbers). For example, A1 is the top left cell. A4 is the cell in the fourth row of the first column.
m To add a reference to a range of cells, click the Insert Formula button in the Formula Editor and choose a function from the pop-up menu. Drag over the cells you want to add. The Formula Editor inserts the first and last cell references of the range, separated by a colon (A2:A4). See “Using Predefined Functions” on page 191 for more information about the Insert Formula button. You can also type or click the first cell, type a colon, and then type or click the last cell.
Performing Arithmetic Operations To create a formula that performs an arithmetic operation, you use arithmetic operators. For example, to add the values in two columns, you could create a formula that looks like this: A2 + A3 + A5. Here are the basic arithmetic operators. For complete information about operators that Pages supports, see “Defining Formulas That Use Operators” on page 193.
Here are some examples of formulas that use functions: Â SUM(A2:A10). This formula uses the SUM function to add values in nine cells of the first column. There is one argument, A2:A10. The colon means the function should use the values in cells A2 through A10. Â AVERAGE (A2,B2,C2). This formula uses the AVERAGE function to compute the arithmetic mean of three values in the second row. There are three arguments: A2, B2, and C2. Here’s a summary of the functions you can add using the Insert Formula button.
For example, to refer to nine cells in column A (A2 through A10), you could drag from cell A2 to cell A10. You can also: a Click or type A2. b Type a colon. c Click or type A10. 5 Click the Accept button or press Return or Enter to save the formula. Operators and Functions for Advanced Table Formula Users After becoming familiar with the Formula Editor and cell references, you can create a wide variety of formulas.
Example (A2 contains 20 and B2 contains 2) This operator Returns / The result of dividing one value by another value A2/B2 returns 10 ^ The result of raising one value to the power another value A2^B2 returns 400 % The result of dividing a value by 100 A2% returns 0.2 Notes: Â When a cell reference points to an empty cell, 0 is the value used. Â When a cell reference points to a cell containing FALSE, 0 is used. If the cell contains TRUE, 1 is used. For example, TRUE + 1 returns 2.
Defining Formulas That Use Functions The following tables provide information about the three kinds of functions: statistical, numerical, and logical. In the tables, these conventions are used to describe arguments: Â The argument placeholders—x, x1, and so forth—represent places where input to the functions (such as cell references or constants) should go. Â The ellipsis (...) following a list of arguments means you can use additional arguments.
Numerical functions perform arithmetic calculations. This function Returns Examples Notes ABS(x) The absolute value of the argument ABS(3.6) returns 3.6 ABS(–3.6) returns 3.6 ABS(TRUE) returns 1 Interprets TRUE as 1 and FALSE as 0 INT(x) The whole number nearest the argument that is no larger than the argument INT(3.1) returns 3 INT(3.7) returns 3 INT(–3.
Logical functions determine whether a particular condition is TRUE or FALSE. This function Returns Examples Notes AND(x1 ...) TRUE if all the arguments are TRUE, otherwise returns FALSE AND(TRUE, TRUE) returns TRUE AND(TRUE, FALSE) returns FALSE AND(TRUE, 0) returns FALSE See note at end of table.
9 Creating Charts 9 You can turn spreadsheet data into attractive charts. This chapter outlines the basics of creating charts in Pages. Pages provides tools for creating your own visually appealing charts to present numerical data. You can copy and paste your data from a spreadsheet, or type it directly into the Chart Data Editor to create and edit your charts right on the page. About Charts Charts show the relationship of two types of data with respect to each other.
These squares indicate which color represents each data series. The colored squares next to the row labels (Region 1 and Region 2) show which color represents each data series in the chart. The illustration below shows how this data looks as a column chart. The chart legend denotes the two data series. The data sets contain one data point (one bar) from each of the data series. These four bars represent one data series. In this chart, the data series are represented by rows in the Chart Data Editor.
Transposing Data Series and Data Sets You can easily switch the data series and data sets in your charts—without having to retype the data—by using the Plot Row vs. Column button in the Chart Data Editor. This button makes the columns of data in the Chart Data Editor the data series. This button makes the rows of data in the Chart Data Editor the data series. The column chart below shows the same data, but with the data sets and data series transposed.
These two bars represent one data series. The data sets contain one data point (one bar) from each of the four data series. For this chart, the data series are represented by columns in the Chart Data Editor pictured earlier. There are now four data series represented as four different-colored bars. Data series are represented differently in the different kinds of charts provided by Pages.
Inserting a Chart To add a chart inline with text: 1 Place the insertion point wherever you want the chart to appear in the text flow. 2 Click Objects in the toolbar and choose Chart (or choose Insert > Chart). A chart containing placeholder data appears on the page. The Chart Inspector and Chart Data Editor open. To place a fixed chart: 1 Click anywhere outside the text areas of the document so that no insertion point is visible. 2 Click Objects in the toolbar and choose Chart (or choose Insert > Chart).
To select a chart type, do one of the following: Â Choose Format > Chart > [chart type]. Â In the Chart Inspector, choose a chart from the pop-up menu that appears when you click the chart icon in the upper left. The Chart Inspector button Choose a chart type from the pop-up menu. 2D charts are on the left, and 3D charts are on the right. To change a chart from one type to another: 1 Select the chart. 2 In the Chart Inspector, choose a different chart type from the pop-up menu.
Formatting you’ve applied to the chart you’re changing may not be applied to the new chart. For example, the color fill attribute has a different default value for each type of chart. If you’ve changed a column fill color and then change the chart to be a bar chart, the fill color change isn’t retained.
Click these buttons to add another row or column for data. Type chart data directly into these spreadsheet cells. Drag labels to reorder them. To copy data from another spreadsheet into the Chart Data Editor: 1 Open the spreadsheet with the data you want, and select all the relevant cells. 2 Choose Edit > Copy (or press Command-C). 3 Select the top cell in the first column of the Chart Data Editor. 4 Choose Edit > Paste (or press Command-V).
Formatting Charts You can resize and reposition charts and chart legends just like any other object. You can format chart elements—fonts, colors, axis labels, and tick marks—to suit your preferences. You can hide the chart legend. You can adjust the angle and lighting style of 3D charts. Most chart formatting tasks are done using the Chart Inspector. You can also accomplish many tasks using shortcut menus. To open a chart’s shortcut menu: m Hold down the Control key and click a chart.
Changing Chart Fonts You can change the fonts and text colors used for axis labels, data point labels, and legends. To change chart fonts: 1 Select the text you want to change. To change the font on all chart elements, click the chart to select it. If you select the text for one data point or axis label, all the text of that kind is also selected. You change the font for a chart legend separately. 2 Click Fonts in the toolbar (or choose Format > Font > Show Fonts) to open the Font panel. 3 Select a font.
Show or hide axes and chart borders (2D charts only). Set styles for labels and tick marks along the chart grid. Set the range of values that appear on the chart grid. Select units for values in the chart. To show or hide axes and chart borders: 1 Select the chart. 2 In the Chart Inspector, click the Axis button if it is not already selected. 3 Choose one or more items from the Axes & Borders pop-up menu to select it. A selected item has a checkmark next to it; choose the item again to deselect it.
3 Choose Show Value Labels and Show Minimum Value from the Labels, Ticks, & Grids XAxis or Y-Axis pop-up menu, depending on the chart. An item is selected when it has a checkmark next to it. To specify units for axis values: 1 Select the chart. 2 In the Chart Inspector, click the Axis button if it is not already selected. 3 Under Number Format, type text in the Prefix or Suffix field (or choose a symbol from the pop-up menus).
3 To add grid labels and tick marks along the X-axis, choose an option from the X-Axis pop-up menu. The menu for a column chart looks like this: Show or hide series axis labels. Set the text direction for the series axis labels. Place tick marks along the X-axis. Show or hide the X-axis gridlines. 4 To add grid labels and tick marks to the Y-axis, choose an option from the Y-Axis popup menu. Here’s what the menu looks like for a column chart: Show or hide value axis labels.
4 To specify the number of decimal places you want to display, type a number in the Decimals field. 5 To change the position of data point labels, choose an option from the Data Point Label pop-up menu. 6 Use the Font panel (Format > Font > Show Fonts) to choose a font, font size, and style for the data point labels.
On pie charts, in addition to showing values for wedges, you can display the series name. To show a series name in a pie chart: 1 Select the chart or individual pie wedges. 2 In the Chart Inspector, click the Series button. 3 Choose Show Series Name from the Data Point Label pop-up menu. 4 Choose Inside or Outside from the Data Point Label pop-up menu. You can separate any (or all) of the pie wedges. To separate individual pie wedges: 1 Select the individual pie wedges.
To put shadows on individual pie wedges: 1 Select the chart or individual pie wedges. 2 In the Chart Inspector, click the Series button. 3 Choose Individual from the Shadow pop-up menu. 4 In the Graphic Inspector, set shadow attributes. (For more information, see “Adding Shadows” on page 153.) To put a shadow on the whole pie: 1 Select the chart. 2 In the Series pane of the Chart Inspector, choose Group from the Shadow pop-up menu. 3 In the Graphic Inspector, set shadow attributes.
3 To change the space between bars, type a value (or click the arrows) in the “Gap between bars” field. 4 To change the space between data sets, type a value in the “Gap between sets” field. The value is the percentage of the bar thickness. Decreasing the space between the bars makes them thicker. You can also move the pointer near a bar edge until it becomes a double-headed arrow, then drag to make the bars thicker or thinner. To put a shadow on each bar: 1 Select the chart or a data series.
2 In the Series pane of the Chart Inspector, choose a symbol from the Data Point Symbol pop-up menu. Choose a symbol to use for data points. Fill data point symbols with color or images. 3 Fill the symbol by choosing one of the options in the Symbol Fill pop-up menu. To set the line color and shadow: m Use the Stroke and Shadow controls in the Graphic Inspector.
To control the appearance of a scatter chart: m To format a symbol for a data series, choose a symbol from the Data Point Symbol pop-up menu in the Series pane of the Chart Inspector. You can adjust the stroke and fill settings of a scatter plot data point symbol by using the Graphic Inspector. m To specify axis settings, use the Axis pane of the Chart Inspector. Because both axes of scatter charts have values, value axis format settings apply to both X-axis and Y-axis.
Using 3D Charts All the chart types except scatter charts can be displayed as 3D charts. Here are 2D and 3D versions of the default pie chart. And here are 2D and 3D versions of the default line chart. To select a 3D chart type: m In the Chart Inspector, choose one from the chart type pop-up menu. You can also choose Format > Chart > Chart Type > [3D chart type].
Click the intersection of the arrows and drag to move the chart both ways. Choose an item from the Lighting Style pop-up menu to adjust the lighting effect. Drag an arrow to adjust the viewing angle. Click one arrow at a time to move the chart in a single direction (left-right or up-down). To resize a 3D chart: m Select the chart and drag the active selection handles. The chart is resized through all three dimensions.
10 Personalizing Documents With Address Book Data 10 This chapter tells you how to use contact information stored in Address Book and vCards to personalize letters, envelopes, and other Pages documents. You can insert names, phone numbers, addresses—any data you’ve defined for contacts in Address Book—into Pages documents. You can also insert data from a virtual address card (vCard) that someone has sent you.
When you want to personalize a document for multiple recipients, you specify an Address Book group or select multiple individual cards. Pages creates a separate version of the content for each contact. In each version of the document, the same sender data is used, but the recipient fields are personalized. Personalized results can be printed or saved in a new document with a section for each contact. Using Address Book Fields Many of the Pages templates have predefined Address Book fields.
3 In the dialog that appears, select “Place merge results in a new document” to create a new document that contains a section for each contact in the group. Otherwise, select “Send merge results to printer” to print a personalized copy of the document for each contact in the group. The original document is not affected by the merge. You can reuse it for additional merges as required. To insert recipient data for contacts in multiple cards: 1 Open a document that contains recipient fields.
Defining Your Own Address Book Fields When you need to modify an Address Book field or create new Address Book fields, you use the Merge pane of the Link Inspector. Select to make selected text an Address Book field. Choose the category describing the data you want to insert. Choose the Address Book field that contains the data. To create an Address Book field: 1 Open a Pages document. 2 Place the insertion point at the location where you want the Address Book field to appear.
To change an Address Book field to use work, home, or other Address Book data: m When a document uses an Address Book field that has work, home, or other variations, you can quickly switch from one variation to another by choosing Edit > Choose Address Label > Home, Work, or Other. To change an Address Book field label: 1 Click the Address Book field whose label you want to change. 2 Type the new label. 3 Select the new label. 4 If the Link Inspector isn’t open, choose Insert > Address Book Field.
11 Printing and Exporting Your Document to Other Formats 11 This chapter describes the various ways you can print, view, and share your Pages document. In addition to printing or faxing your document, you can share your document electronically. By exporting to other document formats, you can collaborate with others who use AppleWorks or Microsoft Word. You can also make your document available on the web as a PDF file or as an HTML page.
Type a name for the custom paper size. Click to create a new custom paper size. Click to duplicate or delete a selected paper size. If you edit the custom paper size options, click Save to save the changes. Set the paper height and width. Set the page margins. a Click New and type a name for the new paper size. b Specify the paper’s height and width in the Paper Size fields, and specify the printable area margins you want to use in the Printer Margins fields. c Click Save.
Choose a printer to set its default page margins. Duplicate a selected paper size. Delete a selected paper size. Create a new custom paper size. a Click the Add (+) button, and enter values in the Page Size fields. b Either choose your printer’s default margins from the pop-up menu, or enter your own values for margins in the Left, Right, Top, and Bottom fields. c If you want to change the custom size’s name, double-click the name in the list and enter a new name. d Click OK.
Landscape orientation with the top of the page on the right side of the paper Portrait orientation (default for most templates) Landscape orientation with the top of the page on the left side of the paper Printing All or Part of Your Document You can print your entire document, a selected page range, or only odd or even pages. You can also print several pages on a single sheet of paper or print pages in reverse order.
To print the full document or a range of pages: 1 Choose File > Print. 2 Choose the printer you want to use from the Printer pop-up menu. If you don't see the printer you want to use and you’re using Pages in Mac OS X version 10.3, choose Edit Printer List and add it. In Mac OS X version 10.4, choose Add Printer. To learn about adding a printer, search for “Adding a printer” in Mac OS Help.
To print only odd or even pages: m Choose Paper Handling from the Copies & Pages pop-up menu, and select “Odd numbered pages” or “Even numbered pages.” To print several pages on a single sheet of paper: 1 Choose Layout from the pop-up menu below the Presets pop-up menu. See a preview of the layout you have set up. Print left to right first, then down. Print pages right to left first, then down. Print pages top to bottom first, then across to the right.
To print double-sided: m Choose Layout from the pop-up menu below the Presets pop-up menu, and then select one of the following: Â Long-Edge Binding: Prints the pages to be bound lengthwise. Â Short-Edge Binding: Prints the pages to be bound on the short side of the paper. Note: Not all printers can print double-sided. Check the documentation that came with your printer.
After you have selected the Quartz filter you want, you can save this setting as part of your preset, as described above. For more information about ColorSync and Quartz filters, see ColorSync Utility Help by opening the ColorSync application (located in Applications/Utilities), and then choosing Help > ColorSync Utility Help.
Because of text layout differences between Microsoft Word and Pages, an exported Word document may contain a different number of pages than its Pages counterpart. Also, special typographic features and some graphics may not display as well, particularly those using transparency (alpha channels). Tables and column layouts may not export identically, and charts created in Pages appear as static images.
 A curved or polygonal shape isn’t editable.  A custom shape is converted to a predrawn shape.  Formulas in table cells are removed, and the last calculated value is displayed.  Number formatting isn’t supported, so the last calculated value is displayed with the formatting directly applied.  3D charts are converted to 2D charts.
12 Designing Your Own Document Templates 12 This chapter is for designers who want to create their own document templates. This chapter assumes you are already familiar with the design and formatting features of Pages described in earlier chapters. The templates that come with Pages provide ideas for page designs, and also define the look of charts, tables, and text.
If you want to design a new template from scratch, begin with a Blank template. It may be useful to proceed through all of the sections in this chapter in order. Step 1: Setting Up the Document Before you get into the deeper levels of designing the document, you should make sure to specify the general “size and shape” of the document. Doing this first will ensure consistency throughout the document. To set up your document, take care of these tasks first: 1 Set paper size and orientation.
To place a master object: 1 Place a fixed graphic anywhere on the page. (Inline objects cannot be used as master objects.) 2 Set the object size. 3 Set object opacity. For more information, see “Adjusting Opacity” on page 154. 4 Mask any part of the image you don’t want to appear. For more information, see “Cropping (Masking) Images” on page 128. 5 Set the text wrapping the way you want it. For more information, see “Wrapping Text Around an Object” on page 136.
To create alignment guides on a page: 1 Go to the page to which you want to add the alignment guides. 2 Click outside the main body of your document so that the insertion point is not visible. 3 Click View in the toolbar and choose Show Rulers (or choose View > Show Rulers). 4 Place the pointer on a ruler and drag the blue alignment guide wherever you want on the page. (You can change the color of the alignment guides using Pages preferences.
Setting Default Styles for Shapes, Tables, and Charts The default styles for text boxes, shapes, tables, and charts determine what each of these objects looks like when it first appears on the page (for example, the color, size, and orientation of the shape that appears when you choose Insert > Shape > [shape]).
Defining Attributes for Tables You can design the default table the way you like it, setting the number of rows and columns, line styles and colors, text styles, shadows, and so on. To set default table attributes: 1 Place a table on the page. 2 Select the table and set its attributes. To read about placing and formatting tables, see Chapter 8, “Creating Tables.” 3 Set text wrapping around the table. 4 Choose Format > Advanced > Define Default Table Style. 5 Delete the table from the page.
Defining Default Attributes for Imported Graphics For imported graphics, you can set default shadows, opacity, and outline (stroke) color. To set default image attributes: 1 Place an image on the page. 2 Select the image and set its attributes. (To read about setting object attributes, see “Changing Line Style” on page 152, “Adding Shadows” on page 153, and “Adjusting Opacity” on page 154.) 3 Set text wrapping around the image. 4 Choose Format > Advanced > Define Default Image Style.
Important: When selecting blocks of text to define as placeholder text, be careful not to select the final paragraph break character. Doing so will cause the entire paragraph to be deleted when the user begins typing in the placeholder text, and the new text will take on the attributes of the following paragraph. To see the paragraph break character as you work, click View in the toolbar and choose Show Invisibles (or choose View > Show Invisibles). To remove placeholder text: m Select it and press Delete.
2 Choose Format > Advanced > Capture Pages. A dialog opens. 3 Type a name for the page design. 4 Choose the number of pages you want to include in the page design from the Include pop-up menu. 5 Delete the pages from your template if you want them to appear only in the Pages submenu, but not as a regular part of the template. To manage page layouts you have created: 1 Choose Format > Advanced > Manage Pages. A dialog opens.
Step 4: Saving a Custom Template You can save your new template so that it appears in the Template Chooser. When another person opens the template to use it, it opens in exactly the same state as you saved it. That means you can choose to leave the Styles drawer open or closed, or leave invisibles, rulers, and layout marks visible. To save the current template as a custom template: 1 Choose File > Save as Template. 2 Type a name for the template.
> symbol (in menu commands) 18 3D charts 217 A accent marks 83 adding pages 37 Address Book fields creating and changing 222 inserting data in 219 kinds of 219 using 220 alignment of bulleted text 120 of text 88, 92 alignment guides 26 alternate page headers and footers 74 anchor point icon 25 AppleWorks 34 area charts 214 autofilling 182 B bar charts 213 baseline 87 baseline shift 113 bookmarks about 141 adding and using 142 breaks column 64 layout 23, 64 page 64 section 72 bulleted lists creating 96 mod
selecting 146 Colors window 29, 145 ColorSync 230 column break 64 column charts 213 columns changing outside margins 65 changing the number of 65 formatting 62 starting at top of page 65 comments 55 copying text 48 cropping.
graph.
numbered 96 locking objects 46, 135 M magnifying the view 22 margins page 61 paragraph 95 setting for document 60 marks for footnotes and endnotes changing 70 custom 70 predefined 70 masking images 128 master graphics 75, 235 master object 22, 72, 75, 235 media, importing files 125 Media Browser 42, 131 Metrics Inspector 155 Microsoft Word 34, 231 N navigating through a document 31 new document selection 37 Non-breaking space icon 25 number formatting 178 numbering pages 67, 68 O objects adjusting positi
pie charts 211 placeholder graphics 21, 42, 241 placeholder text about 21, 39 creating 240 editing 240 using 39 plain text 231 portrait orientation 61 position tags 44 presets 230 printing adjusting color 230 cover page 228 creating presets 230 document 58, 224 double-sided 230 odd/even pages only 228 paper size 224 previewing 58 reverse order 228 print preview 58 R rich text format (RTF) 231 Right Tab icon 93 rotating objects 134 shapes but keeping text horizontal 134 RTF 231 rulers 26 changing units 26,
Styles drawer 27 subscript 79 superscript 79 symbols, inserting in text 84 T tab icon 25 table adding rows and columns 171 deleting rows and columns 172 editing content 169 formulas 183 header rows and columns 172 number of rows and columns 172 placing 126, 166 setting defaults 239 table cells, aligning text 91 table cells, autofilling 182 table cells automatically fit contents 175 deleting contents 169 formatting borders 176 formatting numbers 178 inset margins 176 merging 173 resizing 174 selecting 167 s
V vCard data, inserting 219 view layout 23 zooming in/out 22 W watermarks 75, 235 widow lines 112 Wrap Inspector 136 Z zooming in/out of document 22 250 Index
