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220 Chapter 10 Personalizing Documents With Address Book Data
When you want to personalize a document for multiple recipients, you specify an
Address Book group or select multiple individual cards. Pages creates a separate
version of the content for each contact. In each version of the document, the same
sender data is used, but the recipient fields are personalized. Personalized results
can be printed or saved in a new document with a section for each contact.
Using Address Book Fields
Many of the Pages templates have predefined Address Book fields.
You can also create your own Address Book fields, as “Defining Your Own Address
Book Fields” on page 222 describes.
To insert sender data:
m Open a document that contains sender fields, such as a letter template. Pages
automatically inserts data from your Address Book My Card into the fields. If the card
doesn’t contain data for any of the sender fields, the field label is displayed.
If you want to use a different card for sender data, drag an Address Book card or vCard
to a sender field in the document. The new card’s data is applied to all sender fields in
the document.
To insert recipient data for one contact:
1 Open a document template that contains recipient fields.
2 Select the contact’s Address Book card or vCard and drag it to a recipient field. The
contact’s data appears in all the recipient fields in the document. If the card doesn’t
contain data for one of the recipient fields, the field label is displayed.
3 Save or print the document if desired.
4 To reuse the document with another contact’s data, select another card and drag it to
a recipient field. The new data replaces the recipient data inserted in step 2.
To insert recipient data for all contacts in an Address Book group:
1 Open a document that contains recipient fields.
2 Choose Edit > Merge Address Book Cards, then choose a group or All from the pop-up
menu.
You can also select a group or All in Address Book and drag it to a recipient field in the
document.