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68 Chapter 3 Formatting a Document’s Layout and Table of Contents
Using Formatted Text Fields for the Page Numbers, Date, and Time
Formatted text fields allow you to insert text that can be automatically updated. For
example, inserting the date field shows the current date whenever you open the
document. Similarly, page number fields keep track of page numbers as you add or
delete pages. Pages provides formatted text fields for date, page number, and page
count—the total number of pages in the document. This is useful, for example, if you
want to label your pages “page 1 of 4.”
To add page numbers:
m Place the insertion point where you want the page number to appear, and then
choose Insert > Page Number.
To add the page count:
m Place the insertion point where you want the page count to appear, and then choose
Insert > Page Count.
To add and format the date and time:
1 Place the insertion point where you want the date and time to appear, and then
choose Insert > Date & Time.
2 Select a date and time format in the dialog.
3 If you want the document to always show the current date and time, select the
checkbox labeled “Automatically update the date and time when the document is
opened.”
4 Click Insert.
To edit the date and time format that’s already been inserted:
m Control-click the date and time text, and choose Edit Date & Time from the shortcut
menu. Select a new format in the dialog, and click Change.
Adding Footnotes and Endnotes
You can add special marks in a document that link to notes at the bottom of a page
(footnotes) or at the end of a document or section (endnotes). You can’t mix
footnotes and endnotes in a document, but you can convert notes from one type to
the other.