User guide

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F.4. The Publishing Process
Once you have edited the above settings and ensured that you have
activated one of the Publisher worksheets by renaming it to ‘Publisher’,
click the ‘InstantAtlas’ menu in Excel and then click ‘Export Data File’.
Alternatively click the ‘IA Export’ button in the InstantAtlas toolbar.
Choose the file type and any output folder and click ‘Save’. Data files will
be created in this folder.
Multiple instances of the Batch Publisher will open and close automatically
as publishing progresses. ZIP Archives (.zip) containing published reports
will be saved in the folder specified for the ‘Folder for Zip File’ setting. The
dynamic reports will be unpacked to the folder specified for the ‘Destination
Folder’ setting. Depending on the number of reports you are publishing
and the number of geographic features in each report this process may
take minutes or hours.
In this example five ZIP archives would be created in a folder called
‘reports’ on the computer’s C: drive. These would be unpacked to the
same folder, automatically creating five subfolders with the names
corresponding to your split values (the parts of Edinburgh in this example).
Each subfolder would contain a dynamic report displaying post code
sectors for a part of Edinburgh.
F.5. Creating Multiple Geography Reports
It is possible to use the Batch Publisher to create reports with multiple base
geographies. Please read section ‘H. Multiple Geography Reports’ first to
understand how to create such reports with the Desktop Publisher before
reading further.
Imagine you wish to create reports with Edinburgh post code districts as
your first base geography layer, the centroids of the Edinburgh post code
sectors as your second base geography layer and a final base geography
layer of the boundaries of the Edinburgh post code sectors. Then you wish
to create one report for each of the five different parts of Edinburgh:
Centre, North, South, East and West.
You will need one workbook for each base layer, all of which need to have
same split values in the ‘Geographies and Filters’ worksheet. Only the
Excel workbook of the last layer needs a ‘Publisher’ worksheet.
For the example with the Edinburgh post code data you will need three
workbooks one with the data for the post code districts, one with the data
for the centroids of the post code sectors and one with the data of the post
code sector boundaries. All of them need to have a ‘split’ column in the
‘Geographies and Filters’ worksheet with one of the values ‘Edinburgh
Centre’, ‘Edinburgh North’, ‘Edinburgh South’, ‘Edinburgh East’ and
‘Edinburgh West’ assigned to each of the geography features. Only the
last one – the workbook with the data for the post code sector boundaries –
will need a ‘Publisher’ worksheet.
The next step is to export the data of all workbooks using the ‘IA Export’
button of the Excel Data Manager with exception of the workbook for the
last base geography (the one with the Publisher worksheet). Save the
resulting split files into separate folders, one for each base layer. The
naming of folders is irrelevant.