User's Manual

Personal Mailbox Administration
Replying to a Message
After listening to a message, you may want to reply. You can record a response and
send it. (To forward the message to another user without adding a response, see
“Forwarding a Message” on page 5-141.)
Action
You Hear...
Step 1 Log in to Voice Mail.
Name, number of new messages and
old messages, then the Voice Mail
Activity Menu.
Step 2
Press [
2 ] to get messages..
Message header.
Step 3 Press [
0 ] to play the message.
The message.
Step 4
After the message plays, press [
1 ] to
Prompt to reply or forward the
respond to the message.
message.
Step 5
Press [ 1 ] to reply.
Prompt to record your reply.
Step 6
Record your reply, then press [
1 ]. Message Editing Menu.
Step 7
Choose an option:
Press [ ★ ] [ # ] to approve and send your
“Approved,” then prompt to address
reply.
the message.
Press [
2 ] [ 3 ] to play back your
Repeat Step 7.
response.
Press [ 2 ] [ 1 ] to re-record your
Return to Step 6.
response.
Press [ ★ ] [ D ] ([ ★ ] [ 3 ]) to delete your
Return to Step 5.
response.
Step 8
Choose an option to send the message:
Extension (or mailbox number) + [
# ].
Repeat Step 8 until finished.
[ ★ ] [ 5 ] + Group List Number (1-99) +
Repeat Step 8 until finished.
[ # ].
[ ★ ] [ A ] ([ ★ ] [ 2 ]) for the Directory.
Prompt to enter the first four letters of
the person’s name.
[ ★ ] [ # ] when finished addressing.
“Delivery scheduled,” then Voice Mail
Activity Menu. Procedure is complete.
5-140 Personal Mailbox Administration