Specifications

Instructions to Bidders
1. Read all
documents contained in this bid specification package.
2. Bidders are responsible for submitting their bids to the exact location indicated in the “Notice to
Bidders” prior to the time indicated in the “Notice to Bidders”. Bids will not
be accepted after the
designated time in the “Notice to Bidders” and will be returned to the vendor unopened. NOTE: This
includes any changes listed on the latest addendum issued, if any. Delay in the mail delivery is not
an
exception to the deadline for receipt of bids.
3. Bidders are responsible for reporting, in writing, any errors found in the bid specifications to Tompkins
County Purchasing, 125 E. Court Street, Ithaca, NY 14850, or [e-mail]
. Failure to
report errors constitutes acceptance as written.
4. Questions about, or clarifications to, the technical specifications must be made in writing to Tompkins
County Purchasing, address above, prior to the bid opening. Such questions must be received by the
buyer at least five (5) calendar days prior to the bid due date unless otherwise indicated. Verbal
questions may not be entertained.
5. The County reserves the right to “Revise” or “Amend” the bid specifications prior to the bid opening
date by written “Addenda”. It is the responsibility of the bidder to ascertain whether any addenda have
been issued by checking with the Purchasing Division prior to submitting their bid.
6. No charge shall be allowed for federal, state, municipal sales, surcharges, or excise taxes from which the
County is exempt. Exemption certificates will be forwarded to the successful bidder upon request.
7. Bidders shall indicate on the outside of their sealed bid the following information:
A. Title of Bid
B. Date & Time of Bid Opening
C. Company Name
Bidders submitting “alternate” pricing, products, or services must do so as a separate bid package
unless otherwise specified, to be considered for award. Each bid must be submitted under separate
cover and will be considered on its own merits.
Bidders must submit one original bid package(s) with original signatures and
one copy of their bid
package(s).
8. In an effort to promote greater use of recycled and environmentally preferable products and minimize
waste, all responses submitted should comply with the following guidelines:
A. All copies should be printed double sided
B. All submittals and copies should be printed on recycled paper with a minimum post-
consumer content of 30%.
C. Unnecessary samples, attachments or documents not specifically asked for should not be
submitted.