Specifications

18. Termination/Cancellation of Contract:
The County reserves the right to cancel the
contract without cause with a minimum thirty
(30) days written notice. Termination or
cancellation of the contract will not
relieve the
bidder of any obligations for any deliverables
entered into prior to the termination of the
contract. Termination or cancellation of the
contract will not
relieve the bidder of any
obligations or liabilities resulting from any acts
committed by the bidder prior to the
termination of the contract. The bidder may
cancel the resulting contract with one hundred-
twenty (120) days written notice to the
Tompkins County Purchasing Division. Failure
to provide the proper notice to the County may
result in the bidder being barred from future
business with the County.
19. Substitute or “or equal” Items:
A contract, if awarded, will be on the basis of
materials and equipment as described in the
drawings or specifications and “or equal” items
submitted by the bidder and accepted by the
County. The bidder may offer “or equal” items
that meet the same performance and reliability
standards as specified herein. If the bidder
offers an “or equal” item the bidder must include
documentation with the bid package establishing
such equality. Said “or equal” items shall be
accepted or rejected based upon the County’s
evaluation of the submitted documentation. All
costs associated with the review of an “or equal”
items prior to recommendation to award shall be
at the bidder’s expense. If an “or equal” item is
rejected the bidder shall be afforded the
opportunity to meet with the County to offer
additional qualifying opinions and information
prior to bid rejection. The bidder shall not have
the opportunity to submit any alternative
materials or equipment after bids are opened.
The decision to accept or reject any “or equal”
item rests solely with the County. If a substitute
“or equal” item is not accepted by the County the
County will reject the bid. The next l0west
responsive bid will then be reviewed for award
recommendation.
20. Installation of Equipment:
In the event that installation of equipment is
needed the vendor shall arrange with the County
for the installation within forty-eight (48) hours
after delivery of the product(s).
21. Training:
If needed, training shall take place during
regular business hours and shall be conducted
by factory trained personnel. Training shall be
provided until all County personnel required to
use the item(s) are adequately trained. In the
event that additional training is required at any
time during the contract the vendor agrees to
supply said training at no cost to the County and
in a timely manner.
22. Deviations:
Deviations to the specifications are to be so
noted and fully explained. Tompkins County
reserves the right to accept any or all deviations
if it proves to be in the best interest of the
County.
23. Prevailing Wages (Public Work projects
only):
All vendors submitting bids for Public Work
projects are required to conform to all current
NYS Prevailing Wage Laws. If applicable, a copy
of the Prevailing Wage Rates applicable to the
project being bid has been attached to the
specifications. The successful vendor(s) is
responsible for complying with all current labor
rates and regulations throughout the duration of
any contract resulting from this bid. The County
will only pay and the vendor agrees only to
charge prevailing wage rates for those employees
of any organization that are required by New
York State law to receive said rates in the course
of doing work for the County. No payments will
be made to any vendor covered under this
contract prior to vendor supplying the County
with certified payrolls in accordance with the
New York State Department of Labor
regulations. Corporations and Partnerships
submitting proposals are hereby informed that
ALL personnel working on this project must be
paid the prevailing rate or above in accordance
with the current New York State Labor Laws in
effect during the term of the project. This
includes all owners, partners, and other
management and other employees as required.
Vendors currently on the NYS Department of
Labor Debarred list will not be considered for
award of this contract. By submitting a bid for
consideration the vendor is indicating that they
are currently in good standing with the NYS
Department of Labor at the time of the bid.