User Guide

ManualsBrandsAvaya ManualsHandsetsAvaya 4075 DECT Handsets - Communication Server 1000

Avaya 4027, 4070, and

4075 DECT Handsets User

Guide

Avaya Communication Server 1000

Document Status: Standard

Document Version: 02.04

Part Code: NN43120-122

Date: January 2013

Summary of content (255 pages)

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Avaya 4027, 4070, and 4075 DECT Handsets User Guide Avaya Communication Server 1000 Document Status: Standard Document Version: 02.
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© 2013 Avaya Inc. All Rights Reserved. Notice While reasonable efforts have been made to ensure that the information in this document is complete and accurate at the time of printing, Avaya assumes no liability for any errors. Avaya reserves the right to make changes and corrections to the information in this document without the obligation to notify any person or organization of such changes.
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distribute in any way any content, in whole or in part, including any code and software unless expressly authorized by Avaya. Unauthorized reproduction, transmission, dissemination, storage, and or use without the express written consent of Avaya can be a criminal, as well as a civil offense under the applicable law.
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Revision history January 2012 Standard 02.04. This document is up-issued to reflect updates to battery pack information. April 2011 Standard 02.03. This document is up-issued to include details on answering a second incoming call and to support the new handset software Release 3.xx March 2011 Standard 02.02. This document is up-issued to support DECT Release 5.0 and Communication Server 1000 Release 7.5. November 2010 Standard 02.01. This document is up-issued to support DECT Release 5.
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March 2008 Standard 01.07. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes. March 2008 Standard 01.06. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes. March 2008 Standard 01.05. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes. February 2008 Standard 01.04.
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Contents Welcome to Avaya 4027, 4070, 4075 DECT Handsets . . . . 14 Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Regulatory and safety information . . . . . . . . . . . . . . . . . . . . . 15 Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Installing the MEM card and Bluetooth wireless module . . . .
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DECT system configuration . . . . . . . . . . . . . . . . . . . . . . . . 48 Accessing the Connectivity menu . . . . . . . . . . . . . . . . . . . . . . 48 Subscribing the handset to a DECT system . . . . . . . . . . . . . . 49 Manually selecting the DECT system . . . . . . . . . . . . . . . . . . . 51 Enabling automatic DECT system selection . . . . . . . . . . . . . . 52 Deregistering the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Editing the system name and phone number . . . . . .
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Defining a voice mail number . . . . . . . . . . . . . . . . . . . . . . 69 Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 All calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Accessing the All calls list . . . . . . . . . . . . . . . . . . . . . . . . 74 Viewing information about a call . . . . . . . . . . . . . . . . . . . 74 Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Accessing the Contacts menu . . . . . . . . . . . . . . . . . . . . . 98 Adding a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Adding a contact number . . . . . . . . . . . . . . . . . . . . . . . . .
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Reading a sent message . . . . . . . . . . . . . . . . . . . . . . . . 124 Forwarding a sent message . . . . . . . . . . . . . . . . . . . . . . 125 Deleting a sent message . . . . . . . . . . . . . . . . . . . . . . . . 126 Deleting all sent messages . . . . . . . . . . . . . . . . . . . . . . 127 Message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Accessing the message Settings menu . . . . . . . . . . . . . 128 Configuring the Overwrite option . . . . . . . . . . . . .
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Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Accessing the General settings menu . . . . . . . . . . . . . . 159 Profile configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Configuring the time and date . . . . . . . . . . . . . . . . . . . . 163 Choosing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Configuring shortcuts . . . . . . .
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Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 Accessing the Display settings menu . . . . . . . . . . . . . . . 192 Wallpaper customisation . . . . . . . . . . . . . . . . . . . . . . . . 193 Selecting a theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Startup customisation . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Configuring Power save . . . . . . . . . . . . . . . . . . . . . . . . . 198 Call settings . . . . . . . . . . . . .
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Welcome to Avaya 4027, 4070, 4075 DECT Handsets Welcome to Avaya 4027, 4070, 4075 DECT Handsets Avaya Digital Enhanced Cordless Telecommunications (DECT) 4027, 4070, and 4075 DECT Handsets are cordless phones with enhanced features suitable for office use. The handsets include a single-press SOS key used to make one-touch calls or send messages to a particular contact number. The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages.
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Welcome to Avaya 4027, 4070, 4075 DECT Handsets • send and receive messages (4070 and 4075 DECT Handsets only) • configure audio and display settings • create daily and recurrent alarms • use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional features are available: • automatic update of the time and date settings when switching on the handset • send and receive messages without DECT Messenger (4070 and 4075 only) • individual ring melodies to di
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Welcome to Avaya 4027, 4070, 4075 DECT Handsets You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page: http://www.avaya.
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Welcome to Avaya 4027, 4070, 4075 DECT Handsets Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized. Declaration of Conformity Hereby, Avaya declares that the Avaya 4027, 4070, 4075 DECT Handsets are in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. This equipment complies with EMC requirements of Class B.
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Welcome to Avaya 4027, 4070, 4075 DECT Handsets WARNING Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs. Do not dispose of defective or used batteries in municipal waste. Return old batteries to the battery supplier, a licensed dealer, or a designated collection facility. Do not destroy batteries.
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Getting started Getting started This section describes the tasks you must complete before you use your handset.
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Getting started Figure 1: Battery pack Handset BATTERY PACK Battery pack To install a battery pack in your handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover. 3. Push the battery pack into the casing as shown in Figure 2. 4. Press the battery pack down until it locks. 5. Replace the battery cover.
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Getting started Figure 2: Installing the battery pack Handset Battery pack Installing the charger To install the charger, perform the following steps: 1. Place the charger on a flat surface. 2. Connect the AC adapter cable to the terminal on the bottom of the charger. 3. Connect the adapter to an electrical outlet. 4. Place the handset on the charger as shown in Figure 3.
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Getting started Figure 3: Installing the charger 22
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Getting started Charging the batteries Place the handset in the charger as shown in the following figure. Figure 4: Handset installed on charger CAUTION The batteries become hot during the charge cycle. Attention: The handset, if switched off, automatically switches on when placed in the charger. Important battery information Battery pack life varies, depending on handset model and features and system infrastructure. Maximum battery pack performance is achieved after a few charge/ discharge cycles.
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Getting started battery potential, charge unused battery packs occasionally or alternate Battery Pack use. After a length of time, battery packs lose the ability to maintain a charge and perform at maximum capacity, and need to be replaced. This is normal for all batteries. The recommended battery replacement interval is every 12-13 months with normal usage. Any battery which exhibits swelling, cracking, or other abnormality should be disposed of promptly and properly.
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Getting started • Do not leave the handset inserted into the charger for more than 30 days without using it. • You can charge and discharge the batteries hundreds of times, but eventually they wear out. If the operating time (talk and standby time) becomes significantly shorter than usual, replace the batteries. • To maintain optimum operating time, periodically discharge the batteries by leaving the handset off the charger and switched on, until the handset switches itself off.
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Getting started WARNING You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on. If your system provides the date and time information to DECT Handsets, the date and time settings update automatically when you switch on the handset.
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Getting started CAUTION Use only the plug-in AC adapter and battery type supplied, and use only approved accessories. Ensure the mains voltage of the adapter matches the local mains voltage. Do not use AC adapters that are visibly damaged (cracked or broken) and keep the ventilation slits on the AC adapters free from obstruction. Attention: The handset, if switched off, automatically switches on when placed in the charger. Charge display A battery charge status symbol appears on the display.
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Getting started Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See “Configuring the LED Indicator (4075 only)” (page 167) for more details. Switching the handset on or off To switch your handset on or off, perform the following step: 1. Long press the Clr key to switch your handset on or off.
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Getting started Figure 5: Handset display Icon line Dialogue area Soft key line Icon line The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line. Other icons appear only when the corresponding functions are active. The following table shows the icons in the icon line.
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Getting started Table 2: Icon line icons Icon Description Voice message waiting indication Dialpad locked Activated alarm Attention: This icon, if active, appears in place of the Dialpad locked icon. Missed calls Ringer deactivated Caller filter (only for Avaya 4070 and 4075 DECT Handsets) Attention: This icon, if active, appears in place of the Ringer deactivated icon. Battery charge status. See Table 1 for Battery status icons. Dialogue area The Dialogue area is the main area of the handset display.
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Getting started • the name of the DECT system • the Directory Number (DN) of the handset • the handset name (if configured) • the name of the active profile • the time and date If you leave the range of the DECT system, the message “No Network” appears. The following figure shows the handset in Idle mode. Figure 6: Idle mode For more information about key functions, see “Key functions in Idle mode” (page 38).
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Getting started In call mode in the dialogue area a second call indication can appear, for example "waiting" and the number or name of the calling party. This option is applicable only for SIP DECT if call waiting feature is configured. The text of the second call indication is configured by your communication system administrator The following table shows the icons that can appear in the dialogue area when in Call mode.
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Getting started The following figure shows the Missed call(s) page. Figure 7: Missed call(s) page For more information about key functions, see “Key functions in Dialogue mode” (page 42). Menu mode In Menu mode, menu items (entries) or menu sections appear in the dialogue area. The following figure shows the Main menu.
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Getting started The following figure shows the General settings menu. Figure 9: General settings menu Menu sections Menu items For more information about key functions see “Key functions in Menu mode” (page 42). Edit mode In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) and text. The following figure shows the Contacts name editing page.
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Getting started The following figure shows the Contact number editing page. Figure 11: Contacts number editing page The following figure shows the appointment Start date editing page. Figure 12: Appointment Start date editing page For more information about key functions, see “Key functions in Edit mode” (page 43). Soft key line Soft keys appear below the handset dialogue area. The key functions change automatically according to the operational state of the handset.
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Getting started signals a high-priority event, green a medium priority event, and orange a low-priority event.
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Getting started priorities do not control the order in which the dialogs for the corresponding events appear on the display. See “Configuring the LED Indicator (4075 only)” (page 167) for more details. Handset controls Use the following figure to familiarise yourself with the handset display and keys.
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Getting started • “Key functions in Dialogue mode” (page 42) • “Key functions in Menu mode” (page 42) • “Key functions in Edit mode” (page 43) • “Locking or unlocking the dialpad” (page 47) Key functions in Idle mode The following table describes the handset key functions in Idle mode. Table 5: Keys functions in Idle mode Key Description Left soft key Press the Calls soft key to access the Calls menu. Right soft key Press the Menu soft key to access the Main menu.
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Getting started Table 5: Keys functions in Idle mode (Continued) Key Description OK key Press the OK key, and then the Lock or Unlock soft key to lock or unlock the dialpad. Call key Press the Call key to initiate a call. Clear key Long press the Clr key to switch your handset on or off. SOS key Long press the SOS key to make an emergency call (if configured). Attention: You can make an emergency call using the SOS key even if the dialpad is locked.
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Getting started Table 5: Keys functions in Idle mode (Continued) Key # Description • Press the # key to enter predial mode. • Long press the # key to switch between the current active profile and the Silent profile. For more information about Idle mode, see “Idle mode” (page 30). Key functions in Call mode The following table describes the handset key functions in Call mode.
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Getting started Table 6: Key functions in Call mode (Continued) Key Description OK key • Press the OK soft key to turn the loudspeaker on or off during a call. • Press the OK key to answer an incoming call in handsfree mode (using the loudspeaker). Call key Press the Call key to place the established call on hold (and access a dial tone if only one call is active) or to switch between calls if more than one call is active. Clear key Press the Clr key to end a call.
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Getting started Key functions in Dialogue mode The following table describes the handset key functions in Dialogue mode. Table 7: Key functions in Dialogue mode Key Description Left soft key Press the Left soft key to select the item marked in the display. Right soft key Press the Right soft key to select the item marked in the display. Clear key Press the Clr key to exit Dialogue mode. SOS key Long press the SOS key to make an emergency call (if configured).
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Getting started Table 8: Key functions in Menu mode (Continued) Key Description Down key Press the Down key to position the cursor. Left key Press the Left key to position the cursor. Right key Press the Right key to position the cursor. Clear key • Press the Clr key to cancel the current action and to return to the previous menu. • Long press the Clr key to return to Idle mode. SOS key Long press the SOS key to make an emergency call (if configured).
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Getting started Table 9: Key functions in Edit mode (Continued) Key Description Up key Press the Up key to position the cursor. Down key Press the Down key to position the cursor. Left key Press the Left key to position the cursor. Right key Press the Right key to position the cursor. Clear key • Press the Clr key to cancel the current action and to return to the previous menu. • Long press the Clr key to return to Idle mode.
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Getting started Table 9: Key functions in Edit mode (Continued) Key 2–9 0 * 45 Description • Press the 2–9 keys to enter the digits (for example, to enter a number, date, time, or PIN). • Press the 2–9 keys one or more times to enter a letter. For more information, see “Key functions in text mode” (page 46). • Press the 0 key to enter the digit (for example, to enter a number, date, time, or PIN). • Press the 0 key one or more times to insert a space or a punctuation mark.
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Getting started Table 9: Key functions in Edit mode (Continued) Key Description # Press the # key to switch between modes: • mode "abc": enter lowercase characters • mode "Abc": enter an uppercase character followed by lowercase characters • mode "ABC": enter uppercase characters • mode "123": enter digits You can use your handset keys to enter a number, symbol, or character in text mode.
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Getting started Key Uppercase Lowercase 0 (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ * */+-=()<>{}[]|\ */+-=()<>{}[]|\ Locking or unlocking the dialpad Use the dialpad Lock feature to prevent accidental operation of the handset. When the Lock feature is active and you receive an incoming call, the dialpad temporarily unlocks so you can answer the call. The Lock reactivates when you terminate the call.
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DECT system configuration DECT system configuration Use the information in this section to configure your DECT handset to work with a DECT system.
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DECT system configuration Subscribing the handset to a DECT system You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record. Whenever the handset enters the range of a subscribed DECT system, the name of the system appears on the handset display.
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DECT system configuration 2. Press the Up or Down key to highlight the Register option. Register Select Empty Select Yes 3. Press the Select soft key to start the registration process. 4. Press the Up or Down key to choose one of the following: If the handset is subscribed to fewer than four systems, choose Empty OR If the handset is already subscribed to four systems, choose the name of the system to overwrite. 5.
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DECT system configuration 10. Use the Dialpad to enter the system name. Save 11. Press the Save soft key. The Number prompt appears. 12. Use the Dialpad to enter the phone number assigned to your handset. Save 13. Press the Save soft key. 14. Press the Clr key one or more times to return to the idle display. You can now use the handset to make and receive calls.
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DECT system configuration Enabling automatic DECT system selection If you subscribe the handset to more than one DECT system, you can configure your handset to automatically select the system to which it connects. If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system. To enable automatic selection of a DECT system, perform the following steps: 1.
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DECT system configuration Deregistering the handset To deregister the handset from a DECT system, perform the following steps: 1. Open the Connectivity menu, using the steps in “Accessing the Connectivity menu” (page 48). 2. Press the Up or Down key to highlight the Deregister option. Deregister Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the system to deregister. Select Yes No 5. Press the Select soft key. 6.
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DECT system configuration 2. Press the Up or Down key to highlight the Network select option. Network select Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the system to edit. 5. Press the Select soft key. Select 6. Choose the name of the system from the list. Edit 7. Press the Edit soft key. The name of the currently active system highlights. 8. Use the Dialpad to edit the system name and. 9. Press the Save soft key. Save 10.
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Call features Call features Use the information in this section to make and receive calls, and to configure and use call features: • “Make calls” (page 55) • “Answer calls” (page 62) • “Change settings during a call” (page 65) • “Transfer calls” (page 66) • “Voice mail” (page 66) Make calls This section describes the features associated with making a call.
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Call features Dialling a number To dial a number, perform the following steps: 1. Press the Call key. 2. Use the Dialpad to enter the phone number. You can add additional digits to the number you dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line. Predial mode Use the information in this section to enter a phone number before you dial. Predialling a number To predial a number, perform the following steps: 1.
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Call features 2. Use the Dialpad to enter the new digits. Press the Clr key to delete individual digits or to cancel predial. Long press the * key to insert a comma to indicate a pause when you enter a number. 3. Press the Call key. 4. Press the Clr key to return to the idle display. Attention: When you predial a number, if the input cursor is positioned after the telephone number, the new digits are inserted at the end of that telephone number.
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Call features • Place the handset upright on a smooth, flat surface, and ensure that the loudspeaker and microphone free of obstruction. • Position the handset approximately 0.5 metres away from yourself while you speak. To enable the Loudspeaker feature during a call, perform the following steps: 1. Make or answer a call. Spk. on + Spk. off 2. Press the Spk. on soft key to enable the feature. The loudspeaker icon appears. 3. Press the Volume up or Volume down key to configure the volume. 4.
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Call features Private Select OR 4. If your communication system supports the Central Directory feature, press the Up or Down key to highlight the Private option, and press the Select soft key. OR If your communication system does not support the Central Directory feature, skip this step. 5. Press the Up or Down keys to select the number you want to dial. OR Enter the first characters of the name using the dialpad.
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Call features 2. Press the Up or Down key to highlight the Contacts icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to select the Central Directory option. Central Directory Select 5. Press the Select key. 6. Perform one of the following: Press the OK key and press the Up and Down keys to select the user you want to dial. OR OR Enter the first characters of the name using the dialpad.
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Call features Making an SOS call Use this option to make emergency calls to a specific telephone number. When you press the SOS key, the phone sends a text message or initiates a voice call. Attention: The Messaging feature is available on Avaya 4070 and 4075 DECT Handsets only. You must program an SOS number to use the SOS function. For more information, see “Emergency call configuration” (page 210). To make an SOS call, perform the following step: 1.
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Call features 2. Perform one of the following: Press the Call key to make the call using the handset, or using a wired headset if you have one installed. OR OR Press the OK key or Left soft key to make the call using the loudspeaker Note: If you have a Bluetooth wireless technology headset installed, the handset makes the emergency call using the Bluetooth headset when you press Call key, OK key, or Call soft key.
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Call features Answering a call in Normal mode To answer a call in Normal mode, perform the following step: 1. Press the Call key (Loudspeaker is off). OR Press the OK key (Loudspeaker is on). v Answering a second incoming call When the handset is busy and a second call comes in, you will hear a ticker tone and the display shows “waiting” and the number or name of the calling party (call waiting display indication is applicable only to SIP DECT).
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Call features Answering a call using any key To answer a call using any key, perform the following step: 1. Press any key on the dialpad to answer the call. Attention: This feature is available only when configured. For more information, see “Answer mode configuration” (page 201). Auto-answering mode In Auto-answering mode, calls are answered automatically on the handset. Attention: This feature is available only when configured. For more information, see “Answer mode configuration” (page 201).
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Call features Attention: If you reject or do not answer a call, or if the call is blocked by Caller Filter (4070 and 4075 only), the message Number of missed calls: N Show? appears on the display, where N is the number of calls that have been blocked, missed, or rejected. Press the Yes soft key to open the Missed or press the No soft key to close the dialogue. For more information, see “Missed calls list” (page 89).
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Call features Using mute during a call To mute and unmute the handset microphone, perform the following steps: Mute 1. Press the Mute soft key to deactivate the handset microphone. Unmute 2. Press the Unmute soft key to activate the handset microphone. Transfer calls You can use this option to transfer a call or add a third party to a conference call. The behavior of the Transfer feature can vary depending on your system configuration.
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Call features • if your handset is switched off • if your handset is busy • if your handset is out of the coverage area A new voice message dialogue appears once per caller, when the caller leaves a first new message in the mailbox. A voice mail symbol appears in the icon line and disappears after you play the message. Attention: The Voice mail feature is available only when configured on the PBX. The following figure shows the voice mail display page.
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Call features Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice mail message, the LED indicator turns off. See “Configuring the LED Indicator (4075 only)” (page 167), for more details. Use this section to perform the following tasks: • “Accessing voice mail” (page 68) • “Defining a voice mail number” (page 69) Accessing voice mail To access voice mail, perform the following steps: Menu 1.
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Call features 5. Press the Up or Down key to select the Listen to voice mail option. 6. Press the Select soft key. Listen to voice mail Select The handset automatically dials the voice mail access number. Attention: Ensure that you configure the voice mail access number in the messaging settings. For more information about configuring message settings, see “Defining a voice mail number” (page 69). 7. Press the Clr key one or more times to return to the idle display.
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Call features Select 3. Press the Select soft key. 4. Press the Up or Down key to choose one of the following options: Enter number Lookup contact — Highlight Enter number to use the Dialpad to enter the number, and then press the Save soft key. Long press the * key to insert a comma to indicate a pause. — Highlight Lookup contact to select the number from your contacts list, and then press the Select soft key. Press the Up or Down key to choose a contact, and press the Select soft key. 5.
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Calls list Calls list Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. The Calls list stores information about dialled, answered, or missed calls (maximum 50 entries for all lists). Attention: The maximum number of entries you can store varies depending on the amount of storage space used by other features.
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Calls list Figure 15: Calls list with normal text size Tabs CLID Call time and date Figure 16: Calls list with small text size Attention: Depending on the selected Time and Date format, the font size varies, as shown in Figure 16. If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/ 2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists.
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Calls list • “Dialled calls list” (page 84) • “Missed calls list” (page 89) The following table describes the Calls list tabs. Table 11: Calls list tabs Tab Description All calls Answered calls Dialled calls Missed calls All calls list The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list.
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Calls list • “Deleting all entries” (page 78) Attention: To conserve the battery charge of your handset, the display automatically dims during calls. Press the OK key to restore the display. To configure the number of seconds that elapse before the display dims, change the “first value” timer in Power save settings. For more information, see “Configuring Power save” (page 198). Accessing the All calls list To access the All calls list, perform the following steps: Calls 1. Press the Calls soft key. 2.
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Calls list Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display. Dialling a number To dial a number from the All calls list, perform the following steps: 1. Open the All calls list using the steps in “Accessing the All calls list” (page 74). 2. Press the Up or Down key to highlight the required entry.
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Calls list 4. Press the Up or Down key to highlight the Save option. Save Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Contacts option. Contacts Select 7. Press the Select soft key. Add 8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. Yes 10. Press the Yes soft key to confirm the changes. 11. Press the Clr key one or more times to return to the idle display.
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Calls list 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save option. Save Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Caller Filter option. Caller filter Select 7. Press the Select soft key. 8. Use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. 10. Press the Clr key one or more times to return to the idle display.
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Calls list More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Delete entry option. Delete entry 5. Press the Select soft key. Select Yes 6. Press the Yes soft key to confirm the changes. 7. Press the Clr key one or more times to return to the idle display. Deleting all entries To delete all entries from the All calls list, perform the following steps: 1. Open the All calls list using the steps in “Accessing the All calls list” (page 74). 2.
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Calls list Answered calls list The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list.
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Calls list More 3. Press the More soft key. 4. Press the Up or Down key to highlight the View option. View 5. Press the Select soft key. Select 6. Press the Clr key one or more times to return to the idle display. Dialling a number To dial a number from the Answered calls list, perform the following steps: 1. Open the Answered calls list using the steps in “Accessing the Answered calls list” (page 79). 2. Press the Up or Down key to highlight the required entry.
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Calls list 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save option. Save 5. Press the Select soft key. Select 6. Press the Up or Down key to highlight the Contacts option. Contacts Select 7. Press the Select soft key. Add 8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. Yes 10.
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Calls list Transferring a number to the caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. To transfer a number from the Answered calls list to the caller filter list, perform the following steps: 1. Open the Answered calls list using the steps in “Accessing the Answered calls list” (page 79). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4.
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Calls list Deleting an entry To delete an entry from the Answered calls list, perform the following steps: 1. Open the Answered calls list using the steps in “Accessing the Answered calls list” (page 79). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Delete entry option. Delete entry Select Yes 5. Press the Select soft key. 6. Press the Yes soft key to confirm the changes. 7.
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Calls list 4. Press the Up or Down key to highlight the Delete all option. Delete all Select Yes 5. Press the Select soft key. 6. Press the Yes soft key to confirm the changes. 7. Press the Clr key one or more times to return to the idle display. Dialled calls list The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list.
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Calls list 2. Press the Left or Right key to select the Dialled calls list. Viewing information about a dialled call To view information about a dialled call, such as time and date, perform the following steps: 1. Open the Dialled calls list using the steps in “Accessing the Dialled calls list” (page 84). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the View option. View Select 5. Press the Select soft key. 6.
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Calls list 2. Press the Up or Down key to highlight the required entry. Attention: If you want to predial from the Dialled calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option, and then press the Select soft key. 3. Press the Call key to dial the number. Transferring a number to your contacts list To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps: 1.
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Calls list Add 8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. Yes 10. Press the Yes soft key to confirm the changes. 11. Press the Clr key one or more times to return to the idle display. Transferring a number to the Caller filter list Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only.
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Calls list 6. Press the Up or Down key to highlight the Caller filter option. Caller filter Select 7. Press the Select soft key. 8. Use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. 10. Press the Clr key one or more times to return to the idle display. Deleting an entry To delete an entry from the Dialled calls list, perform the following steps: 1. Open the Dialled calls list using the steps in “Accessing the Dialled calls list” (page 84). 2.
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Calls list 7. Press the Clr key one or more times to return to the idle display. Deleting all entries To delete all entries from the Dialled calls list, perform the following steps: 1. Open the Dialled calls list using the steps in “Accessing the Dialled calls list” (page 84). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Delete all option. Delete all Select Yes 5. Press the Select soft key. 6.
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Calls list • Recently missed (unanswered, rejected or blocked by Caller filter (4070 and 4075 only)) and unchecked calls are bolded. Attention: If you configure the handset to display the time using am/ pm, the date appears for recently missed unchecked calls, but the time does not appear. • When you do not answer a call, or a call is rejected or blocked by Caller Filter (4070 and 4075 only), the handset stores the number in the Missed calls list.
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Calls list Accessing the Missed calls list When the message “Number of missed calls: N Show?” appears, you have missed one or more calls (N is the number of calls you missed). Note: The message “Number of missed calls: N Show?” indicates the total number of missed calls, including both new calls and calls you have already checked in the Missed calls list. To access the Missed calls list, perform the following steps: Yes OR Calls 1.
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Calls list 4. Press the Up or Down key to highlight the View option. View Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display. Dialling a number To dial a number from the Missed calls list, perform the following steps: 1. Open the Missed calls list using the steps in “Accessing the Missed calls list” (page 91). 2. Press the Up or Down key to highlight the required entry.
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Calls list 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save option. Save Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Contacts option. Contacts Select 7. Press the Select soft key. Add 8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessary). Save 9. Press the Save soft key. Yes 10.
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Calls list Transferring a number to the Caller filter list Attention: The Caller filter feature is available only on the Avaya 4070 and 4075 DECT Handsets. To transfer a number from the Missed calls list to the Caller filter list, perform the following steps: 1. Open the Missed calls list using the steps in “Accessing the Missed calls list” (page 91). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save option.
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Calls list Deleting an entry To delete an entry from the Missed calls list, perform the following steps: 1. Open the Missed calls list using the steps in “Accessing the Missed calls list” (page 91). 2. Press the Up or Down key to highlight the required entry. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Delete entry option. Delete entry Select Yes 5. Press the Select soft key. 6. Press the Yes soft key to confirm the changes. 7.
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Calls list 4. Press the Up or Down key to highlight the Delete all option. Delete all Select Yes 5. Press the Select soft key. 6. Press the Yes soft key to confirm the changes. 7. Press the Clr key one or more times to return to the idle display.
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Contacts Contacts Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can use your handset to store contact numbers and names. The Contacts menu allows you to store a maximum of 50 phone numbers and names without a MEM card, or a maximum of 200 with an installed MEM card. You can search for names in the Contacts list.
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Contacts • “Editing a contact name” (page 103) • “Editing a contact ringtone” (page 104) • “Deleting a contact” (page 105) • “Speed dial feature” (page 105) • “Transfer numbers to your contacts list” (page 108) • “Transferring numbers to the caller filter list” (page 108) Accessing the Contacts menu To access the Contacts menu, perform the following steps: Menu 1. Press the Menu soft key. 2. Press the Up or Down key to highlight the Contacts icon. 3. Press the Select soft key.
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Contacts 4. Use the Dialpad to enter the phone number. Long press the * key to insert a comma to indicate a pause when you enter a number. Save 5. Press the Save soft key. 6. Use the Dialpad to enter the name. Save 7. Press the Save soft key. Yes 8. Press the Yes soft key to the save the contact. 9. Press the Clr key one or more times to return to the idle display.
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Contacts 6. Press the Up or Down key to highlight the New number option. New number Add 7. Press the Add soft key to add a new number for this contact. 8. Press the Up or Down key to highlight the required number type. OK 9. Press the OK soft key. 10. Use the Dialpad to enter the phone number. Save 11. Press the Save soft key. Save 12. Press the Save soft key. Yes 13. Press the Yes soft key to confirm the changes. 14. Press the Clr key one or more times to return to the idle display.
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Contacts 4. Press the Up or Down key to highlight the Edit contact option. Edit contact Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the number you want to edit. Attention: If more than one number is stored for the contact you select, select the number you want to edit; you cannot restore information once you edit it. ‘ Edit 7. Press the Edit soft key. 8. Press the Up or Down key to highlight the required number type. OK 9. Press the OK soft key. 10.
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Contacts Deleting a contact number To delete a contact number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Up or Down key to choose the contact to edit. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Edit contact option. 5. Press the Select soft key. Edit contact Note: You can delete the number only if more than one number is stored for the contact you select. Select 6.
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Contacts 13. Press the Clr key one or more times to return to the idle display. Editing a contact name To edit a contact name, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Up or Down key to choose the contact to edit. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Edit contact option. Edit contact Select 5. Press the Select soft key. 6. Press the Left or Right key to choose the Name menu.
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Contacts Editing a contact ringtone To change a contact ringtone, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Up or Down key to choose the contact to edit. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Edit contact option. Edit contact Select 5. Press the Select soft key. 6. Press the Left or Right key to choose the Ringtone menu. Edit 7. Press the Edit soft key.
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Contacts Deleting a contact To delete a contact, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Up or Down key to choose the contact to delete. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Delete contact option and press the Select soft key.
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Contacts • “Clearing the speed dial number” (page 107) Assigning a speed dial number To assign a speed dial number, perform the following steps: 1. Open the Contacts menu using the steps in “Accessing the Contacts menu” (page 98). 2. Press the Up or Down key to choose the required contact. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Speed dial option. Speed dial 5. Press the Up or Down key to choose a digit for the speed dial. Add 6. Press the Add soft key. 7.
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Contacts 2. Press the Up or Down key to choose a new contact for which to configure a speed dial number. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Speed dial option. Speed dial 5. Press the Up or Down key to choose the assigned digit for speed dial. Replace 6. Press the Replace soft key. 7. Press the Clr key one or more times to return to the idle display. Clearing the speed dial number To clear a speed dial assignment, perform the following steps: 1.
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Contacts 5. Press the Up or Down key to choose the digit assigned for speed dial. Delete 6. Press the Delete soft key. 7. Press the Clr key one or more times to return to the idle display. Transfer numbers to your contacts list You can transfer phone numbers from any calls list to your contacts list. See the following sections for information about transferring a number to your contacts list: • To transfer a number from the All calls list, see “Transferring a number to your Contacts list” (page 75).
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Contacts 2. Press the Up or Down key to choose the contact to edit. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save in caller filter option. Save in caller filter Select 5. Press the Select soft key. 6. Use the Dialpad to edit the number and name (if necessary). Save 7. Press the Save soft key. 8. Press the Clr key one or more times to return to the idle display.
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Messaging Messaging Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. You can send and receive text messages using the Avaya 4070 and 4075 DECT Handsets. Attention: The Messaging feature is not available on the Avaya 4027 DECT Handset. Note: (4075 only) You can configure the LED indicator to flash when you have new (unread) text messages. After you check the messages, the LED indicator turns off.
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Messaging Message limitations The following limitations apply to the Messaging feature: • With a MEM card installed, the system can store up to 80 messages. Attention: The maximum number of messages you can store can be less than 80, depending on how much memory is used by other features. • You can send or receive messages if your handset is in range of a DECT system to which the handset is subscribed. • An error beep sounds if the message is undelivered.
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Messaging 2. Press the Up or Down key to highlight the Messaging icon. Select 3. Press the Select soft key. The following table describes the message icons. Table 13: Menu section icons Icon Description Draft message Inbox message Outbox message Message settings Saving a new message or editing a draft To save a new message or edit a draft, perform the following steps: 1. Open the Messaging menu using the steps in “Accessing the Messaging menu” (page 111). 2.
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Messaging 3. Press the Up or Down key to highlight the New Message option or the existing draft. New message 4. Use the Dialpad to create or edit the message. 5. Press the Clr key. Yes 6. Press the Yes soft key to save the message as a draft. Sending a message To send a new message or draft, perform the following steps: 1. Open the Messaging menu using the steps in “Accessing the Messaging menu” (page 111). 2. Press the Left or Right key to choose the New and draft option. 3.
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Messaging Send 5. Press the Send soft key. 6. Press the Up or Down key to select Normal or Urgent. Normal Urgent Select Attention: For more information about normal and urgent messages, see “Configuring Message display setting” (page 130). 7. Press the Select soft key, 8. Press the Up or Down keys to choose any of the following options: Lookup contact Enter number Send to many — Lookup contact to choose the number from your contacts list.
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Messaging 10. Optionally, if you selected Send to many in step 6, perform the following: Send to many a. Choose another contact name and number. b. Press the Send soft key. c. Send Repeat steps a and b until you have sent the message to all of the recipients. 11. Press the Clr key one or more times to return to the idle display.
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Messaging Select Yes 6. Press the Select soft key. 7. Press the Yes soft key to confirm the changes. 8. Press the Clr key one or more times to return to the idle display. Deleting all draft messages To delete all draft messages, perform the following steps: 1. Open the Messaging menu using the steps in “Accessing the Messaging menu” (page 111). 2. Press the Left or Right key to choose the New and draft option. 3. Press the Up or Down key to highlight the existing draft. More 4.
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Messaging Inbox This section describes the following tasks: • “Accessing the Messaging Inbox” (page 117) • “Reading a message” (page 118) • “Replying to a message” (page 118) • “Forwarding a message” (page 119) • “Saving a number to the contacts list” (page 121) • “Deleting a message” (page 121) • “Deleting all messages from the Inbox” (page 122) Accessing the Messaging Inbox To access the Messaging Inbox, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu.
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Messaging Reading a message To read a message that you have received, perform the following steps: 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 117). 2. Press the Up or Down key to highlight the message you want to read. Select 3. Press the Select soft key to read the message. 4. Press the Up or Down key to scroll through the text of the message. 5. Press the Clr key one or more times to return to the idle display.
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Messaging Reply 5. Press the Reply soft key. 6. Use the Dialpad to enter the message you want to send. Send 7. Press the Send soft key. 8. Press the Up or Down key to select Normal or Urgent. Normal Urgent Select Attention: For more information, see “Configuring Message display setting” (page 130). 9. Press the Select soft key. Forwarding a message To forward a message, perform the following steps: 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 117). 2.
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Messaging Send 6. Press the Send soft key. 7. Press the Up or Down key to select Normal or Urgent. Normal Urgent Attention: For more information, see “Configuring Message display setting” (page 130). 8. Press the Select soft key. Select 9. Press the Select soft key 10. Press the Up or Down key to choose any of the following options: Lookup contact Enter number — Lookup contact to choose the number from your contacts list. — Enter number to use the Dialpad to enter the number of the addressee.
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Messaging Saving a number to the contacts list To save a number from the Inbox to your contacts list, perform the 1. Open the Inbox using the steps in “Accessing the Messaging Inbox” (page 117). 2. Press the Up or Down key to highlight a message. More 3. Press the More soft key. 4. Press the Up or Down key to highlight the Save to contacts option. Save to contacts Add 5. Press the Add soft key. 6. Optionally, use the dialpad to edit the number and enter the name. Save 7. Press the Save soft key.
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Messaging 2. Press the Up or Down key to highlight the message you want to delete. More 3. Press the More soft key. 4. Press the Up or Down key to select the Delete message option. Delete message Select Yes 5. Press the Select soft key. 6. Press the Yes soft key to confirm the changes. 7. Press the Clr key one or more times to return to the idle display. Deleting all messages from the Inbox To delete all messages from the Inbox, perform the following steps: 1.
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Messaging 7. Press the Clr key one or more times to return to the idle display.
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Messaging Sent messages This section describes the following tasks: • “Accessing the Sent Messages menu” (page 124) • “Reading a sent message” (page 124) • “Forwarding a sent message” (page 125) • “Deleting a sent message” (page 126) • “Deleting all sent messages” (page 127) Accessing the Sent Messages menu To access the Sent Messages menu, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Messaging icon Select 3.
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Messaging 2. Press the Up or Down key to highlight the sent message. View 3. Press the View soft key to read the message. 4. Press the Up or Down key to scroll through the text of the message. 5. Press the Clr key one or more times to return to the idle display. Forwarding a sent message To forward a sent message, perform the following steps: 1. Open the Sent menu using the steps in “Accessing the Sent Messages menu” (page 124). 2. Press the Up or Down key to highlight the sent message to forward.
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Messaging 7. Press the Up or Down key to select Normal or Urgent. Normal For more information, see “Configuring Message display setting” (page 130). Urgent Select 8. Press the Select soft key and press the Up or Down key to choose any of the following options: — Lookup contact to choose the number from your contacts list. Lookup contact Enter number Send to many — Enter number to use the Dialpad to enter the number of the addressee. — Send to many to choose several numbers from your contacts list.
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Messaging More 3. Press the More soft key. 4. Press the Up or Down key to select the Delete message option. Delete message Select Yes 5. Press the Select soft key and then press the Yes soft key to confirm the changes. 6. Press the Clr key one or more times to return to the idle display. Deleting all sent messages To delete all sent messages, perform the following steps: 1. Open the Sent menu using the steps in “Accessing the Sent Messages menu” (page 124). 2.
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Messaging Message settings This section describes the following tasks: • “Accessing the message Settings menu” (page 128) • “Configuring the Overwrite option” (page 128) • “Managing sent messages” (page 130) • “Configuring Message display setting” (page 130) • “Configuring Automatic Answer setting” (page 131) • “Configuring Silent Answer setting” (page 132) • “Using the Central Directory to dial a number” (page 59) Accessing the message Settings menu To access the message Settings menu, perfo
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Messaging When there is no room to store an incoming message, the handset does one of the following: • If the Overwrite option is enabled, the oldest message stored on the phone is overwritten. • If the Overwrite option is disabled, the handset does one of the following: — for urgent messages, the handset shows the message but does not store it. — for normal messages, the handset rejects the message. To configure the overwrite option, perform the following steps: 1.
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Messaging Managing sent messages Use this option to choose whether sent messages are stored in the handset: • If the Sent message option is enabled, sent messages are stored in the handset. • If the Sent message option is disabled, sent messages are not stored. To configure the sent message option, perform the following steps: 1. Open the message Settings menu using the steps in “Accessing the message Settings menu” (page 128). 2. Press the Up or Down key to highlight the Sent message option.
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Messaging To configure the Message display setting, perform the following steps: 1. Open the message Settings menu using the steps in “Accessing the message Settings menu” (page 128). 2. Press the Up or Down key to highlight the Display option. Select on 3. Press the Select soft key. 4. Press the Up or Down key to choose one of the following: on OR off. OR off Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display.
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Messaging 2. Press the Up or Down key to highlight the Auto answer msg option. Auto answer msg Select on 3. Press the Select soft key. 4. Press the Up or Down key to choose one of the following: on OR off. OR off Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display.
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Messaging on 4. Press the Up or Down key to choose one of the following: on OR off. OR off Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display. Normal and urgent messages The system differentiates between normal and urgent messages, which the handset signals with different ringer melodies. • Normal messages You need not confirm normal messages. If you enable normal message display, normal messages appear on the display immediately upon receipt.
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Messaging • “Confirming urgent messages” (page 134) Confirming urgent messages You must confirm the receipt of an urgent message. If you do not confirm an urgent message within 60 seconds, the system notifies the originator that the message was not delivered. When you receive an urgent message, perform the following step: OK 1. Press OK or More to confirm the receipt of a message. All other keys are blocked until you confirm the message by pressing OK or More.
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Messaging Attention: The maximum number of entries you can store varies, depending on the amount of storage space used by other features. Message list full The message list can store a maximum of 80 messages if a MEM card is installed; if the MEM card is full, the message “Storage full” appears, and the system handles new messages according to the overwrite setting.
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Calendar Calendar Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. View the calendar in weekly or monthly format. You can also configure reminders, appointments, and meeting alerts. The Calendar allows you to store a maximum of 80 (without the MEM card) and a maximum of 100 (with installed MEM card) appointments.
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Calendar • “Deleting an appointment” (page 144) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on. If your system provides the date and time information to DECT handsets, the date and time settings update automatically when you switch on the handset.
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Calendar More 2. Press the More soft key 3. Press the Up or Down key to highlight the View week or View month option. View week View month Select 4. Press the Select soft key. 5. Press the Clr key one or more times to return to the idle display. Selecting a date To select a date in the calendar, perform the following steps: 1. Open the Calendar menu using the steps in “Accessing the Calendar” (page 137). More Go to date Select 2. Press the More soft key to highlight the Go to date option 3.
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Calendar Adding an appointment To add an appointment to the calendar, perform the following steps: 1. Open the Calendar menu using the steps in “Accessing the Calendar” (page 137). More Go to date Select 2. Press the More soft key to highlight the Go to date option 3. Press the Select soft key. 4. Use the Dialpad to enter the required date 5. Press the Select soft key. Select Select 6. Press the Select soft key. 7. Use the Up or Down key to highlight the New appointment option. New appointment Add 8.
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Calendar 15. Use the Dialpad to enter the subject of the appointment. Continue 16. Press the Continue soft key. 17. Use the Dialpad to enter the location of the appointment. Continue 18. Press the Continue soft key. 19. Press the Up or Down key to highlight the required reminder. Select 20. Press the Select soft key. 21. Press the Clr key one or more times to return to the idle display. Viewing an appointment To view an appointment in the calendar, perform the following steps: 1.
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Calendar Select 6. Press the Select soft key. 7. Press the Up or Down key to highlight the appointment to view. View 8. Press the View soft key. 9. Press the Clr key one or more times to return to the idle display. Editing an appointment To edit an appointment in the calendar, perform the following steps: 1. Open the Calendar menu using the steps in “Accessing the Calendar” (page 137). More Go to date Select 2. Press the More soft key, to highlight the Go to date option. 3. Press the Select soft key.
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Calendar 8. Press the Up or Down key to highlight the Edit option. Edit Select 9. Press the Select soft key. 10. Use the Dialpad to edit the start date. Continue 11. Press the Continue soft key. 12. Use the Dialpad to edit the start time. Continue 13. Press the Continue soft key. 14. Press the Up or Down key to highlight the required duration. Select 15. Press the Select soft key. 16. Use the Dialpad to edit the subject of the appointment. Continue 17. Press the Continue soft key. 18.
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Calendar Copying an appointment To copy an appointment, perform the following steps: 1. Open the Calendar menu, using the steps in “Accessing the Calendar” (page 137). More Go to date Select 2. Press the More soft key to highlight the Go to date option 3. Press the Select soft key. 4. Use the Dialpad to enter the date of the appointment. Select 5. Press the Select soft key. Select 6. Press the Select soft key and then press the Up or Down key to highlight the appointment to copy. More 7.
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Calendar 12. Press the Up or Down key to highlight the required duration. 13. Press the Select soft key. Select 14. Optionally, use the Dialpad to enter the subject of the appointment, and press the Continue soft key. Continue 15. Optionally, use the Dialpad to enter the location of the appointment, and press the Continue soft key. Continue 16. Press the Up or Down key to highlight the required reminder. 17. Press the Select soft key. Select 18.
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Calendar 6. Press the Select soft key and then press the Up or Down key to highlight the appointment to delete. Select More 7. Press the More soft key. 8. Press the Up or Down key to highlight the Delete option. 9. Press the Select soft key. Delete Select Yes 10. Press the Yes soft key to confirm the deletion. 11. Press the Clr key one or more times to return to the idle display.
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Calculator, Stopwatch, and Alarms Calculator, Stopwatch, and Alarms Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. This section explains the following features available on your Avaya 4027, 4070, or 4075 DECT Handset: • “Using the Calculator” (page 146) • “Using the Stopwatch” (page 148) • “Alarms” (page 150) Using the Calculator Use the calculator to perform basic mathematical calculations.
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Calculator, Stopwatch, and Alarms 4. Press the Up or Down key to highlight the Calculator option. Calculator Select 5. Press the Select soft key. 6. Use the Dialpad to enter a value. 7. Press the Left or Right key to choose the required operation icon. Select 8. Press the Select soft key. Attention: Alternatively, you can press the # key to choose the required operation, and then press the OK key. To enter a decimal point (.), press the * key. 9.
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Calculator, Stopwatch, and Alarms 13. Press the Clr key one or more times to return to the idle display. Attention: Invalid calculations result in an error message. The following table shows the calculator icons available for your use. Table 14: Calculator icons Symbol Description Addition sign Division sign Dot sign Equal sign Multiplication sign Percentage sign Subtraction sign Using the Stopwatch Use the stopwatch to measure elapsed time. To start the stopwatch, perform the following steps: Menu 1.
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Calculator, Stopwatch, and Alarms 2. Press the Up or Down key to highlight the Accessories icon. 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the Stopwatch option. Stopwatch Select Start 5. Press the Select soft key. 6. Press the Start soft key to start timing. The Stop or Continue soft key appears in place of the Start soft key. Lap 7. Press the Lap soft key to save the current elapsed time, and start timing again.
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Calculator, Stopwatch, and Alarms Alarms Use the Alarm feature to configure alarms. This section describes the following tasks: • “Nonrecurrent alarms” (page 150) • “Recurrent alarms” (page 153) CAUTION You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.
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Calculator, Stopwatch, and Alarms Creating an alarm To create a nonrecurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Alarms option. Alarms Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Alarm option. Alarm 7. Press the Select soft key. Select 8.
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Calculator, Stopwatch, and Alarms Editing an alarm To edit a nonrecurrent, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Alarms option. Alarms 5. Press the Select soft key. Select 6. Press the Up or Down key to highlight the Alarm option. Alarm Select 7. Press the Select soft key. 8.
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Calculator, Stopwatch, and Alarms Turning off an alarm To turn off a nonrecurrent, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Alarms option. Alarms Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Alarm option. Alarm 7. Press the Select soft key. Select Turn off 8.
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Calculator, Stopwatch, and Alarms Creating a recurrent alarm To create a recurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Alarms option. Alarms Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the Recurrent alarm option. Recurrent alarm Select 7. Press the Select soft key. 8.
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Calculator, Stopwatch, and Alarms 13. Press the Clr key one or more times to return to the idle display. Editing a recurrent alarm To edit a recurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Accessories icon. Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Alarms option. Alarms 5. Press the Select soft key. Select 6.
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Calculator, Stopwatch, and Alarms 10. Press the Up or Down key to highlight the required days of the week. Mark Unmark OK 11. Press the Mark soft key. 12. Press the Unmark soft key to unmark a marked day of the week (if necessary). 13. Press the OK soft key to confirm the settings. 14. Press the Clr key one or more times to return to the idle display. Turning off a recurrent alarm To turn off a recurrent alarm, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2.
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Calculator, Stopwatch, and Alarms 6. Press the Up or Down key to highlight the Recurrent alarm option. Recurrent alarm 7. Press the Select soft key. Select Turn off 8. Press the Turn off soft key. 9. Press the Clr key one or more times to return to the idle display. Attention: If the alarm or the recurrent alarm is off when you open the time editor, the current time appears.
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Telephone settings Telephone settings Attention: Some menu items may be locked or unavailable to users. Please contact your system administrator for more details. Use the information in this chapter to configure the following: • “General settings” (page 158) • “Audio settings” (page 176) • “Display settings” (page 192) • “Call settings” (page 199) • “Connectivity settings” (page 220) General settings The following table describes the telephone setting icons on the display.
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Telephone settings • “Accessing the General settings menu” (page 159) • “Profile configuration” (page 159) • “Configuring the time and date” (page 163) • “Choosing a language” (page 165) • “Configuring shortcuts” (page 166) • “Configuring the LED Indicator (4075 only)” (page 167) • “Security options” (page 168) • “Entering Proxy Password” (page 172) • “Resetting the handset” (page 174) • “Resetting the MEM card” (page 175) • “Viewing information” (page 176) Accessing the General setti
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Telephone settings To configure your profile, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Up or Down key to highlight the Profiles option. Profiles Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight any of the following options: — Select profile to select a profile and press the Select soft key. Select profile — Edit profile to edit a profile and press the Select soft key.
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Telephone settings Long press the # key in Idle mode to switch between the active profile and the Silent profile. If the active profile is Silent, long press the # key in Idle mode to switch to the Normal profile.
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Telephone settings 2. Press the Up or Down key to highlight the Profiles option. Profiles Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Edit profile option. Edit profile Select 5. Press the Select soft key. 6. Press the Up or Down key to highlight the required option. Select Select OR OK 7. Press the Select soft key. 8. Make the required changes and perform one of the following: Press the Select soft key. OR Press the OK soft key. 9.
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Telephone settings Configuring the time and date Use the time and date option to configure the time and date. WARNING You must charge your handset before you configure the handset time and date. Each time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.
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Telephone settings More 7. Press the More soft key to edit the time format. 8. Press the Up or Down key to highlight the required time format. 9. Press the Select soft key. Select Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes (see “Calls list with normal text size” (page 72)). If you choose am/pm time format in combination with dd/mm/yyyy (mm/dd/yyyy) or dd-mmm-yyyy date format, the entries in the Calls list contain information about date only.
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Telephone settings 4. Press the Up or Down key to highlight the Date option. Date 5. Press the Select soft key. Select 6. Use the Dialpad to edit the date. More 7. Press the More soft key to edit the date format. 8. Press the Up or Down key to highlight the required date format. 9. Press the Select soft key. Select Attention: Depending on the Time and Date format you choose, the font size in the Calls list changes (see “Calls list with normal text size” (page 72)).
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Telephone settings • French • Italian • Dutch • Portuguese • Danish • Swedish • Turkish • Polish • Greek • Russian • Norwegian To choose a language, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Up or Down key to highlight the Language option. Language 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the required language. 5. Press the Select soft key.
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Telephone settings To assign a shortcut, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Up or Down key to highlight the Shortcuts option. Shortcuts Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the key to which you want to assign a shortcut. 5. Press the Select soft key. Select 6. Press the Up or Down key to choose the option you want to assign as a shortcut. 7.
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Telephone settings 2. Press the Up or Down key to highlight the LED signal option. LED signal Select 3. Press the Select soft key. 4. Press the Up or Down key to select the LED colour to configure: Select • Red LED • Green LED • Orange LED 5. Press the Select soft key. 6. Press the Up or Down key to highlight the option to associate with the selected LED colour: Select • Missed calls • Text messages • Voice messages • Text and voice messages • Mandown • Low Battery • Off 7.
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Telephone settings • “Using the Phone lock feature” (page 169) • “Automatic dialpad lock” (page 170) • “Unlocking the dialpad” (page 171) • “Changing the PIN code” (page 171) • “Entering Proxy Password” (page 172) Using the Phone lock feature Enable the Phone lock feature to avoid unauthorised use of your handset. To enable or disable the phone lock, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2.
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Telephone settings 10. Press the Clr key one or more times to return to the idle display. Automatic dialpad lock The Automatic dialpad lock feature disables key input if you do not press any keys for a configurable period of time. To configure the number of seconds the system waits before enabling dialpad lock, change the “second value” timer in the Power save menu; if you configure this value to 0, the system waits 30 seconds before activating dialpad lock.
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Telephone settings 8. Press the Clr key one or more times to return to the idle display. Unlocking the dialpad To unlock the dialpad, perform the following steps: 1. Press the OK key. Unlock 2. Press the Unlock soft key. Note: The Unlock soft key is available for three seconds after you press the OK key. Attention: When you receive a call with key lock active, the dialpad lock temporarily suspends and you can use all keys. The key lock reactivates when you terminate the call.
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Telephone settings 4. Press the Up or Down key to highlight the Change PIN code option. Change PIN 5. Press the Select soft key. Select 6. Use the Dialpad to enter the current PIN code. OK 7. Press the OK soft key. 8. Use the Dialpad to enter a new PIN code. OK 9. Press the OK soft key. 10. Use the Dialpad to verify the new PIN code. OK 11. Press the OK soft key. 12. Press the Clr key one or more times to return to the idle display.
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Telephone settings 2. Press the Up or Down key to highlight the Security option. Security 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the Proxy password option. Reset settings 5. Press the Select soft key. Select 6. If a Proxy password is configured, use the Dialpad to enter the current Proxy password and press the OK soft key. OK 7. Use the Dialpad to enter a new Proxy password. OK 8. Press the OK soft key. 9. Use the Dialpad to verify the new Proxy password.
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Telephone settings To define the handset name, perform the following steps: 1. Open the General settings menu using the steps in “Accessing the General settings menu” (page 159). 2. Press the Up or Down key to highlight the Handset name option. Handset name 3. Press the Select soft key. Select 4. Use the Dialpad to enter or edit the handset name. Attention: Depending on system configuration handset name can be used for authentication on SIP DECT.
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Telephone settings 2. Press the Up or Down key to highlight the Reset settings option. Reset settings 3. Press the Select soft key. Select Yes 4. Press the Yes soft key. 5. Use the Dialpad to enter the current PIN code. OK 6. Press the OK soft key. 7. Press the Clr key one or more times to return to the idle display. Resetting the MEM card Use the information in this section to erase all data from the memory (MEM) card. To reset the MEM card, perform the following steps: 1.
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Telephone settings 7. Press the Clr key one or more times to return to the idle display. 8. Switch off the handset. 9. Switch on the handset. Viewing information Use the status option to view information about the software release installed on the handset, hardware version of the handset, battery charge status, level of radio signal, and available memory. To view status information, perform the following steps: 1.
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Telephone settings • “Configuring the ring volume” (page 178) • “Defining the ring external melody” (page 178) • “Defining the ring internal melody” (page 179) • “Defining the Ring unknown call melody” (page 180) • “Defining the Normal message melody” (page 180) • “Defining the Urgent message melody” (page 181) • “Defining the Ring emergency melody” (page 182) • “Enabling the Increasing ring feature” (page 182) • “Configuring Alert volume” (page 183) • “Defining the Alert tone melody” (p
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Telephone settings 4. Press the Left or Right key to choose the Sounds and alerts menu. Configuring the ring volume To change the ringer volume, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 177). 2. Press the Up or Down key to highlight the Ring volume option. Ring volume 3. Press the Select soft key. Select 4. Press the Left or Right key to select the volume level. OK 5. Press the OK soft key to apply the changes. 6.
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Telephone settings To define a melody for external calls, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 177). 2. Press the Up or Down key to highlight the Ring external option. Ring external 3. Press the Select soft key. Select 4. Press the Up or Down key to select a melody. Play Select 5. Press the Play soft key to listen to the melody or the Select soft key to apply it. 6.
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Telephone settings 2. Press the Up or Down key to highlight the Ring internal option. Ring internal Select 3. Press the Select soft key. 4. Press the Up or Down key to select a melody. Play Select 5. Press the Play soft key to listen to the melody or the Select soft key to apply it. 6. Press the Clr key one or more times to return to the idle display. Defining the Ring unknown call melody Attention: Avaya DECT systems do not support the Ring unknown call melody feature.
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Telephone settings 2. Press the Up or Down key to highlight the Ring normal msg. option. Ring normal msg. 3. Press the Select soft key. Select 4. Press the Up or Down key to select a melody. Play Select 5. Press the Play soft key to listen to the melody or the Select soft key to apply it. 6. Press the Clr key one or more times to return to the idle display. For more information about normal and urgent messages, see “Configuring Message display setting” (page 130).
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Telephone settings 4. Press the Up or Down key to select a melody. Play Select 5. Press the Play soft key to listen to the melody or the Select soft key to apply it. 6. Press the Clr key one or more times to return to the idle display. For more information about normal and urgent messages, see “Configuring Message display setting” (page 130). Defining the Ring emergency melody Attention: Avaya DECT systems do not support the Ring emergency call melody feature.
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Telephone settings 4. Press the Up or Down key to select On or Off. On Off Select 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Configuring Alert volume Use this function to change the alert volume. To change the alert volume, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 177). 2. Press the Up or Down key to highlight the Alert volume option.
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Telephone settings Defining the Alert tone melody To define a melody for alerts, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 177). 2. Press the Up or Down key to highlight the Alert tone option. Alert tone 3. Press the Select soft key. Select 4. Press the Up or Down key to select a melody. Play Select 5. Press the Play soft key to listen to the melody or the Select soft key to apply it. 6.
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Telephone settings 2. Press the Up or Down key to highlight the Increasing alert option. Increasing alert Select 3. Press the Select soft key. 4. Press the Up or Down key to select On or Off. On Off Select 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Enabling the Vibrator Attention: The Vibrator feature is available on the Avaya 4070 and 4075 DECT Handsets only.
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Telephone settings 2. Press the Up or Down key to highlight the Vibrator option. Vibrator Select 3. Press the Select soft key. 4. Press the Up or Down key to select — Off — Vibrate then ring Off — Vibrate only Vibrate then ring Select — Vibrate and ring 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Enabling the Key sound If you enable the Key sound feature, a sound occurs when you press a key.
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Telephone settings 2. Press the Up or Down key to highlight the Key sound option. Key sound Select 3. Press the Select soft key. 4. Press the Up or Down key to select Silent (disabled), Click, or Tone (different types of sounds). Silent Click Tone Select 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Enabling Confirmation sound You can configure your handset to play a Confirmation sound when you successfully perform an action.
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Telephone settings 4. Press the Up or Down key to select On or Off. On Off Select 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Attention: The default volume of the Confirmation sound is 1. Enabling the Coverage warning If you enable the Coverage warning feature, a sound occurs when the handset is out of base station coverage. To enable the Coverage warning feature, perform the following steps: 1.
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Telephone settings 4. Press the Up or Down key to select On or Off. On Off Select 5. Press the Select soft key to apply the changes. 6. Press the Clr key one or more times to return to the idle display. Enabling the Charger warning If you enable the Charger warning feature, a sound occurs when the handset is placed in the charger. To enable the Charger warning feature, perform the following steps: 1. Open the Sounds and alerts menu using the steps in “Accessing the Sounds and alerts menu” (page 177). 2.
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Telephone settings 6. Press the Clr key one or more times to return to the idle display. Configuring Missed call time Set the Missed call time in range of 1 to 99 seconds if you don't want the call unanswered for the configured period to be defined as missed (no dialog ‘Missed calls’ appears, the call is not added to the missed call list). To disable the feature set the Missed call time parameter to 0. To configure Missed call time on your handset, perform the following steps: 1.
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Telephone settings information about Tones and Cadences on Avaya CS 1000, see Avaya Features and Services Fundamentals (NN43001-106). Attention: Cadence Mode is applicable to traditional DECT systems only (based on DMC cards). If you enable or disable Cadence Mode for a SIP DECT solution, there is no impact. To cause your DECT handset to use the ring cadences configured on your CS 1000 system, you must activate Cadence Mode on your DECT handset.
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Telephone settings After you activate Cadence Mode, you can optionally select a handset ring melody that has a desirable interaction with the cadences programmed on the CS 1000 system. For more information about selecting a ring melody, see “Defining the ring external melody” (page 178).
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Telephone settings Wallpaper customisation Use the information in this section to customise the image that appears as a background when your handset is in idle mode. Selecting wallpaper by theme To select wallpaper according to the selected theme, perform the following steps: 1. Open the Display menu using the steps in “Accessing the Display settings menu” (page 192). 2. Press the Up or Down key to highlight the Wallpaper option. Wallpaper 3. Press the Select soft key. Select 4.
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Telephone settings 2. Press the Up or Down key to highlight the Wallpaper option. Wallpaper 3. Press the Select soft key. Select 4. Press the Up or Down key to select the Picture option. Picture 5. Press the Up or Down key to select an image from the list. Show Select 6. Perform one of the following: Press the Show soft key to view the selected image. OR Press the Select soft key to use the selected image as your wallpaper. 7. Press the Clr key one or more times to return to the idle display.
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Telephone settings 2. Press the Up or Down key to highlight the Wallpaper option. Wallpaper Select 3. Press the Select soft key. 4. Press the Up or Down key to select None. None 5. Press the Clr key one or more times to return to the idle display. Selecting a theme A theme is a combination of images and colour gradations for the wallpaper, startup display, and menu of your handset. To select a theme, perform the following steps: 1.
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Telephone settings 6. Press the Clr key one or more times to return to the idle display. Startup customisation Use the information in this section to customise the image that appears on the handset display during startup. Selecting a startup image by theme To select a startup image according to the selected theme, perform the following steps: 1. Open the Display menu using the steps in “Accessing the Display settings menu” (page 192). 2. Press the Up or Down key to highlight the Startup screen option.
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Telephone settings Selecting a startup image other than from the current theme To select a startup image from a source other than the selected theme, perform the following steps: 1. Open the Display menu using the steps in “Accessing the Display settings menu” (page 192). 2. Press the Up or Down key to highlight the Startup screen option. Startup screen 3. Press the Select soft key. Select 4. Press the Up or Down key to select the Picture option. Picture 5.
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Telephone settings 2. Press the Up or Down key to highlight the Startup screen option. Startup screen 3. Press the Select soft key. Select 4. Press the Up or Down key to select the None option. None 5. Press the Clr key one or more times to return to the idle display. Configuring Power save To configure how long the handset remains idle before entering an energy-saving state, perform the following steps: 1. Open the Display menu using the steps in “Accessing the Display settings menu” (page 192). 2.
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Telephone settings 4. Use the Dialpad to enter the time period: — the first value (from 1 to 59 seconds) defines the time before the display becomes dim. — the second value (from 1 to 59 seconds) defines the time before the display switches off (after the display becomes dim). If you configure the second value as 0, the display never switches off and the handset battery discharges faster. Attention: To conserve the battery charge of your handset, the display automatically dims during calls.
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Telephone settings • “Activating the Silent charging feature” (page 219) Accessing the call settings menu To access the call settings menu, perform the following steps: Menu 1. Press the Menu soft key to access the Main menu. 2. Press the Up or Down key to highlight the Settings icon. Select 3. Press the Select soft key. 4. Press the Left or Right key to choose the Calls menu. Accessing call and message statistics You can view call and message statistics using the Units menu.
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Telephone settings 4. Press the Up or Down key to highlight the Call time option or the Message count option. Call time Message count Reset Yes Attention: The message count option is available on the Avaya 4070 and 4075 DECT Handsets only. The Call time and Message count options reflects statistics for outgoing calls and messages. 5. Optionally, press the Reset soft key to clear stored statistics. 6. Press the Yes soft key to confirm the changes. 7.
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Telephone settings 2. Press the Up or Down key to highlight the Answer mode option. Answer mode 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the Any key option. Any key Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display. Activating Auto answer mode To activate Auto answer mode, perform the following steps: 1. Open the Calls menu using the steps in “Accessing the call settings menu” (page 200). 2.
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Telephone settings 6. Press the Clr key one or more times to return to the idle display. Activating Normal answer mode To activate Normal answer mode, perform the following steps: 1. Open the Calls menu using the steps in “Accessing the call settings menu” (page 200). 2. Press the Up or Down key to highlight the Answer mode option. Answer mode 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the Normal option. Normal Select 5. Press the Select soft key. 6.
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Telephone settings When the caller filter function is active, a filter icon appears on the display. Attention: The Caller filter feature is available on the Avaya 4070 and 4075 DECT Handsets only. The Caller filter functions only when the caller number transmits through Integrated Services Digital Network (ISDN). This section contains information to help you manage Caller filter, including steps to add and edit entries, and activate or deactivate Caller filter.
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Telephone settings Adding an entry to the Caller filter list To add an entry to the Caller filter list, perform following steps: Caller filter 1. Open the Caller filter menu using the steps in “Accessing the Caller filter menu” (page 204). 2. Press the Up or Down key to highlight the List option. List Select Add Enter number 3. Press the Select soft key. 4. Press the Add soft key. 5.
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Telephone settings Editing entries in the Caller filter list To edit entries in the Caller filter list, perform the following steps: Caller filter 1. Open the Caller filter menu using the steps in “Accessing the Caller filter menu” (page 204). 2. Press the Up or Down key to highlight the List option. List Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the required entry. More 5. Press the More soft key. 6. Press the Up or Down key to highlight the Edit option. Edit 7.
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Telephone settings 2. Press the Up or Down key to highlight the List option. List Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the required entry to delete. 5. Press the Up or Down key to highlight the Delete option. Delete Select Yes 6. Press the Select soft key. 7. Press the Yes soft key to confirm the changes. 8. Press the Clr key one or more times to return to the idle display.
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Telephone settings 4. Press the Up or Down key to highlight any entry. 5. Press the More soft key. More 6. Press the Up or Down key to highlight the Delete all option. Delete all Select Yes 7. Press the Select soft key. 8. Press the Yes soft key to confirm the changes. 9. Use the Dialpad to enter the PIN code. OK 10. Press the OK soft key. 11. Press the Clr key one or more times to return to the idle display.
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Telephone settings 2. Press the Up or Down key to highlight the Mode option. Mode 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the required mode. Select 5. Press the Select soft key. 6. Press the Clr key one or more times to return to the idle display. Deactivating Caller filter To deactivate an accept or block list, perform the following steps: Caller filter 1. Open the Caller filter menu using the steps in “Accessing the Caller filter menu” (page 204). 2.
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Telephone settings Emergency call configuration Use the Emergency call feature to dial a number or send a text message rapidly. Use the Emergency call menu to store an emergency number and a text message. When you press the emergency key, one of the following actions occur: • If you define a message, the handset initiates a voice call using the emergency number. • If you define a message (up to 160 characters in length), the handset sends the emergency message to the emergency number.
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Telephone settings 4. Press the Up or Down key to highlight the Number option. 5. Press the Select soft key. Select Lookup contact 6. Press the Up or Down key to highlight Lookup contact, press the Select soft key, press the Up or Down key to highlight the required number from your contacts list, and press the Select soft key. Select OR OR Press the Up or Down key to highlight Enter Number, press the Select soft key, use the Dialpad to enter or edit the number, and press the Save soft key.
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Telephone settings 2. Press the Up or Down key to highlight the Emergency call option. Emergency call 3. Press the Select soft key. Select 4. Press the Up or Down key to highlight the Message option. Message Select 5. Press the Select soft key. 6. Use the Dialpad to enter the text of the emergency message. Save 7. Press the Save soft key. 8. Configure the emergency call number to which to send the message.
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Telephone settings • If you enter a Mandown text message (up to 160 characters in length), the handset sends that message to the configured number. Attention: You can configure Mandown to send text messages only if your system supports this feature. Contact your system administrator to determine if you can use this feature. After you send a message, the handset stores the message in the text message list. For more information, see “Messaging” (page 110).
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Telephone settings 2. Press the Up or Down key to highlight the Mandown call option. Mandown call Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Mode option. Mode Select 5. Press the Select soft key. 6. Press the Up or Down key to select the required option Select • on - to activate mandown feature • off - to deactivate Mandown feature 7. Press the Select soft key to apply the changes. 8. Press the Clr key one or more times to return to the idle display.
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Telephone settings 4. Press the Up or Down key to highlight the Number option. Number Select Lookup contact 5. Press the Select soft key. 6. Press the Up or Down key to highlight Lookup contact, press the Select soft key, press the Up or Down key to highlight the required number from your contacts list, and press the Select soft key.
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Telephone settings 2. Press the Up or Down key to highlight the Mandown call option. Mandown call Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Message option. Message 5. Press the Select soft key. Select 6. Use the Dialpad to enter the text of the emergency message. Save 7. Press the Save soft key. 8. Configure the emergency call number to which to send the message. 9. Press the Clr key one or more times to return to the idle display.
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Telephone settings 2. Press the Up or Down key to highlight the Mandown call option. Mandown call Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the Auto answer option. Auto answer Select 5. Press the Select soft key. 6. Press the Up or Down key to select the required option: — on - to activate auto answer feature — off - to deactivate auto answer feature Select 7. Press the Select soft key to apply the changes. 8.
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Telephone settings 4. Press the Up or Down key to highlight the Delay option. Delay Select 5. Press the Select soft key. 6. Press the Up or Down key to select the required option: — off - to disable the delay. — 5s — ... — 240s - to define a delay period in seconds. Select 7. Press the Select soft key to apply the changes. 8. Press the Clr key one or more times to return to the idle display.
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Telephone settings 4. Press the Up or Down key to highlight the Prealarm time option. Prealarm time Select 5. Press the Select soft key. 6. Press the Up or Down key to select the required option: — off - to disable the prealarm. — 5s — ... — 240s - to define a delay period in seconds. Select 7. Press the Select soft key to apply the changes. 8. Press the Clr key one or more times to return to the idle display.
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Telephone settings 2. Press the Up or Down key to highlight the Silent charging option. Silent charging 3. Press the Select soft key. Select 4. Press the Up or Down key to select the required option: — Off to disable silent charging Off Discon. Silent — Discon. to disconnect from the CS 1000 system while in the charger — Silent to turn off the vibrator and ringer while in the charger Attention: Auto-answer mode remains active when you select the Silent option.
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Telephone settings • Selecting a network For information about selecting a network, see “Manually selecting the DECT system” (page 51). • Bluetooth wireless technology Attention: Support for Bluetooth wireless technology is available on the Avaya 4070 and 4075 DECT Handsets only.
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Accessing additional features using FFC or SPRE codes Accessing additional features using FFC or SPRE codes Attention: FFC and SPRE codes are not applicable to SIP DECT system. Use Flexible Feature Codes (FFC) and Special Prefix (SPRE) codes to access additional features. Contact your system administrator to check if these features are available for your use. You can use the two types of codes as follows: • FFC codes—dial an FFC to access some of your handset features.
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Accessing additional features using FFC or SPRE codes To access additional features using FFC or SPRE codes: 1. Use the Dialpad to enter the FFC or SPRE code while the handset is idle. 2. Press the Call key. Attention: Contact your system administrator for the specific FFC and SPRE code numbers. Use the following table to record FFC or SPRE codes for features available on your system, based on the information provided by your system administrator.
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Handset accessories Handset accessories This section describes the accessories that you can use with your handset: • “Available accessories” (page 224) • “Belt clip” (page 226) • “Installing the headset” (page 230) • “Removing and installing the battery pack (4075 only)” (page 230) • “Charging the battery pack (4075 only)” (page 232) • “MEM card installation and removal” (page 234) • “Bluetooth wireless technology module installation” (page 237) • “Bluetooth wireless technology headset insta
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Handset accessories Item Description Order code AC Adapter UK (for 4027 and 4070) AC Adapter for Desktop Charger— UK mains plug. N0162962 AC Adapter ANZ (for 4027 and 4070) AC Adapter for Desktop Charger— Australia and New Zealand mains plug. N0162961 Battery Pack (for 4027 and 4070) Extra handset battery pack for Avaya 4027 and 4070 DECT Handsets. N0165276 Belt Clip (for 4027 and 4070) Extra belt clip for Avaya 4027 and 4070 DECT Handsets.
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Handset accessories Item Description Order code Vertical Handset Carry Case (for 4075) To carry the Avaya 4075 DECT Handset vertically. N0206789 MEM Card Replacement memory (MEM) card for Avaya 4027, 4070 and 4075 DECT Handsets. N0162965 Headset Headset for Avaya 4027, 4070 and 4075 DECT Handsets. A0550712 Bluetooth wireless technology Module Bluetooth wireless technology module for the Avaya 4070 and 4075 DECT Handsets.
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Handset accessories Figure 17: Using plastic tool (only for 4027 and 4070) Plastic tool Belt clip compartment cover Handset 227
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Handset accessories Figure 18: Installed swivel belt clip (only for 4027 and 4070) Swivel belt clip Handset Figure 19: Installed executive clip Executive clip Handset 228
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Handset accessories Uninstalling the belt clip To uninstall the belt clip, perform the following steps: 1. Place the handset face down on a flat surface. 2. If you have an Avaya 4075 DECT Handset, unscrew the belt clip, install the belt clip compartment cover and tighten the screws. If you have an Avaya 4027 or 4070 DECT Handset go to step 3. 3. Use the plastic tool to unlock the belt clip fastening. The plastic tool is shipped in the box with the handset. 4. Slide out the belt clip. 5.
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Handset accessories Installing the headset To use the optional wired headset with your Avaya 4027, 4070, or 4075 DECT Handset, install it as shown in the following figure. Note: (4075 only) The headset jack is covered by a protective plug. Remove it before installing the headset. Figure 21: Installing the headset Headset connector Headset Removing and installing the battery pack (4075 only) Use the following steps to remove and install the battery pack and cover: 1.
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Handset accessories 4. If you need: to install a memory (MEM) card, see “MEM card installation and removal” (page 234); to install a Bluetooth wireless technology module, see “Bluetooth wireless technology module installation” (page 237); to charge the battery pack refer, see “Charging the battery pack (4075 only)” (page 232). 5. Install the battery pack, pushing it into the casing as shown in Figure 23. 6. Press the battery pack down until it locks. 7. Install the battery cover and lock it.
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Handset accessories Figure 23: Installing the battery pack Charging the battery pack (4075 only) You can charge the battery for your Avaya 4075 DECT Handset without having the battery installed in the handset. Use the following steps to charge the battery pack: 1. If the battery pack is installed in the handset, remove it. See “Removing and installing the battery pack (4075 only)” (page 230) for more information. 2. Remove the plastic cover that protects the battery charger slot.
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Handset accessories 3. Insert the battery pack into the charger slot as shown in Figure 24. Attention: Insert the battery pack in the same orientation as it is shown in the figure, otherwise the battery pack cannot charge. When the battery pack is correctly inserted, the indicator lamp lights. When the battery pack is fully charged, the indicator lamp goes out. 4. Remove the battery pack from the charger, and replace the protective plastic cover over the battery charger slot. 5.
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Handset accessories MEM card installation and removal You can install an optional removable memory (MEM) card in your Avaya 4027, 4070, or 4075 DECT Handset. The MEM card allows you to personalise your handset. Attention: You can operate your handset without a MEM card. An installed MEM card allows you to personalise the handset and retain subscriber data.
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Handset accessories You must remove the battery pack before you can remove or install the MEM card. Reinstall the battery pack after you remove or install the MEM card. The MEM card tray is under the battery pack on the back of the handset. Extracting the MEM card from the frame To install the MEM card into the handset, you must extract it from the frame. Attention: A new MEM card is delivered in a larger frame; use the following procedure to remove it from the frame before you install it into the handset.
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Handset accessories Note: For information about removing the Avaya 4075 DECT Handset battery compartment cover, see “Removing and installing the battery pack (4075 only)” (page 230). 3. Slide in the MEM card from under the two small crescents and press it, as shown in Figure 26. 4. Ensure that you have inserted the MEM card completely. Figure 26: Installing the MEM card Handset Insert Memory card Removing the MEM card To remove the MEM card from the handset, perform the following steps: 1.
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Handset accessories Figure 27: Removing the MEM card Handset Memory card Pull Bluetooth wireless technology module installation Your Avaya 4070 and 4075 DECT Handsets are equipped with a radio system to support Bluetooth wireless technology enabled headsets.
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Handset accessories before you attempt to use Bluetooth wireless technology. For more information about handset controls, see “Handset controls” (page 37). Attention: This feature is available on the Avaya 4070 and 4075 DECT Handsets only. Contact your system administrator to determine if you can use the Bluetooth wireless technology feature with your handset. To install or remove the Bluetooth wireless technology module, you must remove the battery pack.
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Handset accessories Figure 28: Bluetooth wireless technology module installed Handset Bluetooth wireless technology module Removing the Bluetooth wireless technology module from your Avaya 4070 or 4075 DECT Handset To remove the Bluetooth wireless technology module from your Avaya 4070 or 4075 DECT Handset, perform the following steps: 1. Place the handset face down on a flat surface. 2. Remove the battery compartment cover and the battery.
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Handset accessories Note: On the Avaya 4075 DECT Handset, the Bluetooth wireless technology compartment is oriented 90 degrees clockwise in comparison to Avaya 4070 DECT Handset. 4. Reinstall the battery pack as shown in Figure 2. 5. Replace the battery cover.
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Handset accessories Bluetooth wireless technology headset installation You can install a Bluetooth wireless technology headset on your handset. The following table describes the Bluetooth wireless technology headset status icons.
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Handset accessories 2. Select Press the Up or Down key to highlight the Settings icon. 3. Press the Select soft key. 4. Press the Left or Right key to choose the Connectivity option. 5. Press the Up or Down key to highlight the Bluetooth option. Bluetooth Select 6. Press the Select soft key.
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Handset accessories Enabling and disabling Bluetooth wireless technology connectivity To enable and disable Bluetooth wireless technology connectivity, perform the following steps: Bluetooth 1. Open the Bluetooth configuration menu using the steps in “Accessing the Bluetooth wireless technology configuration menu” (page 241). 2. If the first menu option is Disabled, press the Select soft key, and then press the Yes soft key to enable Bluetooth wireless technology.
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Handset accessories 4. Press the Up or Down key to highlight the Search for devices option. Search for devices Pair Attention: If the search process is successful, proceed to step 5. If the search is unsuccessful, repeat steps 3 to 4. 5. Press the Pair soft key and add the headset. 6. Use the Dialpad to enter the PIN code of your Bluetooth wireless technology headset (see the headset documentation). Connect 7. Press the Connect soft key to connect the device. 8.
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Handset accessories 2. Press the Up or Down key to highlight the Paired devices option. Paired devices Select 3. Press the Select soft key. 4. Press the Up or Down key to highlight the required device. Connect Discon. R 5. Press the Connect or Discon. soft key to connect or disconnect the headset. 6. Press the Clr key one or more times to return to the idle display.
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Handset accessories 6. Press the Up or Down key to highlight the Delete option. Delete Yes 7. Press the Yes soft key to confirm the deletion. R 8. Press the Clr key one or more times to return to the idle display.
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Handset accessories 247
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Terms you should know Terms you should know Avaya Communication Server 1000 (Avaya CS 1000) Your office Private Branch Exchange system. DECT Digital Enhanced Cordless Telecommunications Directory Number (DN) A number that consists of one to seven digits for a telephone. Also known as an extension number. Flexible Feature Code (FFC) Specialised codes entered using the dialpad that enable features (for example, Ring Again). Key lock A feature used to disable key input and prevent accidental operation.
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Terms you should know Soft keys Two keys located below the display, that have different functions and labels depending on the current operational mode of the handset System or Switch Your office communication system. Traditional DECT Avaya DECT system based on DMC cards. Voice mail A system that allows you to exchange spoken messages with other users.
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Index Index A accessing additional features using FFC or SPRE codes 223 accessing general settings menu 159 accessing the caller filter menu 204 accessories 224 alerts accessing the sounds and alerts menu 177 configuring alert volume 183 configuring Cadence Mode 190 configuring ring volume 178 defining ring external melody 178 defining ring internal melody 179 defining tone melody 184 enabling charger warning 189 enabling confirmation sound 187 enabling coverage warning 188 enabling increasing alert 184 en
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Index audio settings 176 automatic dialpad lock 170 Automatic key lock feature 170 Avaya 4027 and 4070 DECT Handsets configuration 48 Avaya 4027/4070 DECT Handset installation 48 B batteries 23 charge display 27 charging and operating times 25 charging guidelines 24 important information 23 installing the battery pack 19 battery charge display 27 Installing the module on Avaya 4070 DECT Handset 238 Bluetooth wireless technology module removing the module 239 C calculator 146 calculator icons 148 calcula
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Index charging the batteries 23 CLID (Calling Line Identification) 71 configuring shortcuts 166 connectivity settings 220 contacts 97 accessing the contacts menu 98 adding a contact name 103 adding a contact number 99 adding a contact ringtone 104 adding a new contact 98 deleting a contact 105 deleting a contact number 102 editing a contact number 100 controls 37 key functions in call mode 40 key functions in dialogue mode 42 key functions in edit mode 43 key functions in idle mode 38 key functions in menu
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Index G general settings 158 getting started 19 H handset resetting to factory defaults 174 handset accessories 224 handset controls 37 handset information 176 handset name defining 173 headset installing 230 59 dial using the telephone book 58 dialling 56 loudspeaker 57 predialling 56 SOS 61 speed dial 57 Mandown activating or deactivating 213 Mandown call auto answer 216 delay 217 number 214 prealarm time 218 text message 215 Mandown configuration 212 I Manually selecting the DECT system 51 icon lin
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Index deleting a draft 115 deleting a sent message 126 deleting all drafts 116 deleting all incoming messages 122 deleting all sent messages 127 deleting an incoming message 121 forwarding a sent message 125 forwarding an incoming message 119 inbox 117 new messages and drafts 111 normal and urgent 133 overwrite 128 reading a sent message 124 reading an incoming message 118 replying to an incoming message 118 saving a new message or editing a draft 112 saving sender’s number to contacts 121 sending a messag
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Index silent charging activating 219 soft key line 35 configuring 163 time and date 163 transfer a call 66 SOS calls transferring a call 66 making 61 speed dial 105 Transferring phone numbers to the caller filter list 210 assigning a speed dial number 106 clearing the speed dial number 107 reassigning the speed dial number 106 SPRE codes 222 transferring phone numbers to the caller filter list 108 transferring phone numbers to the contacts 108 V startup image 196 Voice mail 66 clearing 197 selec