3.3

1 Introduction
24
• Create new folders or queues in the iNEWS system database to meet your organization’s
expanding needs—including setting up rundowns.
• Remove a directory or queue from the database, if it is no longer used.
• Change the name or traits of an existing directory or queue.
• Assign the mailbox trait to queues for configuring automatic story distribution into and
out of queues.
Security Tasks
There are many ways to ensure the security of your iNEWS system. Your responsibilities
regarding system security include:
• Monitor and change passwords or force users to change them by setting up system
checks and modifications.
• Monitor user login activity to guard against unauthorized use of the iNEWS system.
• Assign security to a directory or queue, limiting access to a specific group of users.
• Restrict database access by placing users into security groups based on job roles and
need for information.
Customizing the System
Your responsibilities regarding customization include:
• Customize command names, message text, and other items by changing their entries in
your system’s dictionary files.
• Create templates for the CG Title Entry tool.
• Design and assign custom keyboards for users with a unique set of keyboard macros.
Storage Maintenance Tasks
You will want to monitor the database regularly to ensure adequate storage. Storage
maintenance tasks include:
• Monitor how much free space is available in the database and, if necessary, increase the
amount to prevent the system from running out of space.
• Perform preventive database maintenance by periodically running certain utility
programs that can find and fix minor problems before they become serious.
• Backup the entire database or portions of it onto tape, so if necessary, the information
can be restored to the database later.
• Make a backup copy of files any time you make important changes.