® ® Avid iNEWS User’s Guide
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Contents Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 If You Need Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 How to Order Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Avid Training Services . . . . . . . . . .
Changing the Layout of Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Resizing a Panel in the Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Zooming in on a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Moving From Panel to Panel in Zoom Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Zooming out of a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 6 Working with Wires . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Viewing Priority Wire Stories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Viewing the Ten Most Recent Priority Wires. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Chapter 7 Stories - Creation and Modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Understanding the Story Panel . . . . . . . . . . . . . . . .
Moving Several Stories in a Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Moving Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Grouping Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Importing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Exporting a Story . . . . . . . . . . . . . . . . . . . . . . . .
Adding a Still Store Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Moving a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Deleting a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Using Script Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Using CG Title Entry . . . . . . . . . . . . . .
Checking User Names for Validity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Message Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Replying to a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Recalling a Message . . . . . . . . . . . . . . . . .
The Find/Find Next Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Find/Find Next Search String . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Using Find/Find Next in the Story Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Using Find/Find Next in the Queue Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Using the Find All Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Workspace Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Search Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222 Appendix B Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Directory Panel Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225 Messaging and Mail Icons . . .
Using This Guide Congratulations on your purchase of your Avid iNEWS newsroom computer system. Avid iNEWS newsroom computer system offers a considerable amount of functionality for the state-of-the-art newsroom, including newsroom system integration with playout control software, and mobile or web-based applications. With Avid iNEWS, newsroom personnel can easily create and manage rundowns for news broadcasts, create and edit stories, monitor wires, and so forth.
If You Need Help Symbol or Convention Meaning or Action (Windows), (Windows only), (Macintosh), or (Macintosh only) This text indicates that the information applies only to the specified operating system, either Windows or Macintosh OS X. Bold font Bold font is primarily used in task instructions to identify user interface items and keyboard sequences. Italic font Italic font is used to emphasize certain words and to indicate variables.
How to Order Documentation How to Order Documentation To order additional copies of this documentation from within the United States, call Avid Sales at 800-949-AVID (800-949-2843). If you are placing an order from outside the United States, contact your local Avid representative. Avid Training Services Avid makes lifelong learning, career advancement, and personal development easy and convenient.
1 iNEWS System The iNEWS system is a modular newsroom computer system that is a powerful tool for aggregating research material, creating rundowns, and editing stories. When combined with other Avid systems, such as iNEWS | Command or MediaCentral | UX, it provides journalists, producers, directors, and various technical personnel in the newsroom an array of high quality tools to make their jobs easier.
Newsroom System Overview Newsroom System Overview Before discussing basic procedures and operations of iNEWS, it is important to describe the components that make up the system and to review common terms and concepts specific to iNEWS. The iNEWS Workstation The iNEWS newsroom computer system primarily consists of iNEWS Workstations, which connect to iNEWS Servers.
Terms and Concepts The iNEWS system protects your information by mirroring the database across all of the servers within the system. The mirroring process provides redundancy, ensuring that any information you add to your stories or rundowns is actually stored in multiple locations. Should anything happen to one of the servers, the other servers can maintain services and ensure the integrity of the database.
Terms and Concepts Term Description Queue Panel The Queue panel is one of the three primary panels that make up the iNEWS workspace. The Queue panel displays a list of the stories in a queue. Stories are added, deleted, moved, and ordered through this panel. Stories A story is a document listed in a queue in the database. It might contain any type of information from scripts with production cues to contact names and addresses.
2 Getting Started The following topics provide more information on using the iNEWS system: • Logging In to iNEWS • The iNEWS Workstation’s Main Window - • Status Bar iNEWS Navigation Made Easy - Using the Directory Panel - Using the Go To Menu • Changing Your Password • Logging Out of iNEWS
Logging In to iNEWS Logging In to iNEWS When you are ready to begin your iNEWS session by logging in, first start the application. To start the application: t n Do one of the following: - Double-click the iNEWS Workstation icon, usually located somewhere on the desktop. - Select Start > Programs > Avid > iNEWS. If the icon is not on the desktop or iNEWS is not located in the Start menu, check with your system administrator to determine if the program is installed on the computer.
The iNEWS Workstation’s Main Window 5. Click the Login button. One of the following will occur: - A dialog box might prompt you to change your password. If this happens, follow the procedure found in “Changing Your Password” on page 32. - The Message of the Day might appear, which displays information such as: daily staff notes, updates, and so forth. It can contain one or several messages, as determined by your system administrator.
The iNEWS Workstation’s Main Window The main window is made up of five components, including toolbars and workspaces. Component Description Title bar A title bar appears at the top of every open workspace and window—including the main window, which shows the name of the application. Menu bar The menus appear at the top of the main window, directly under the window’s title bar. Each menu has a list of commands to choose from. You can initiate commands from the menu bar with the mouse or the keyboard.
The iNEWS Workstation’s Main Window Component Description Toolbar(s) The toolbar area is located directly under the menu bar. Toolbars have buttons that display icons representing the tasks they perform. Toolbar buttons offer a fast way to perform common tasks. When certains tasks are unavailable, the buttons representing those tasks appear gray. The iNEWS system provides several standard toolbars, but you can create custom toolbars as well. You can also customize whether toolbars are displayed.
The iNEWS Workstation’s Main Window Status Description Monitor Displays the monitor server’s status: • MON=ON (as shown in previous graphic), which means the monitor server has been turned on for the current rundown queue. • MON=LOAD (as shown at left), which means a rundown’s playlist has been successfully loaded to all designated production devices, and the monitor server is monitoring the situation. This section of the status bar appears green when this status is displayed.
The iNEWS Workstation’s Main Window Status Description Priority Queue Displays various information related to urgent wire stories coming in to the priority queue. • When an urgent wire story arrives, the title of the story—often truncated—is shown and the section appears in different colors, such as yellow or orange. • When multiple urgent, unread wire stories are in the priority queue, a lightning bolt icon appears along with the number of unread stories available (as shown in previous graphic).
iNEWS Navigation Made Easy iNEWS Navigation Made Easy The iNEWS system offers numerous ways to navigate through the system, view directories, open queues, and display stories without scrolling through the entire database. The various methods include the Directory panel and the Go To menu. The Urgent button on the Main toolbar enables users to navigate to wires and view urgent stories or news flashes.
iNEWS Navigation Made Easy Key Action Up arrow Moves the cursor up one item in the directory End Moves the cursor to the bottom of the directory Down arrow Moves the cursor down one item in the directory Page Up Scrolls up one screen Left arrow Closes an expanded directory Page Down Scrolls down one screen Right arrow Opens the selected directory or queue Opening a Directory Open a directory when you want to work with the queues and stories it contains. To open a directory: 1.
iNEWS Navigation Made Easy Using the Go To Menu The Go To menu allows you to quickly move through the system and access any user-specified queue via the Destination command. It also provides quick access to the priority queue, which is where the urgent news wires are located; by using this menu, you can either open the priority queue to view all urgent wires or view a truncated list (last 10 urgent wire stories) in the Alerts History dialog box.
Changing Your Password n If the destination you specify is located in a locked queue, you must enter the correct password to open the queue. Changing Your Password You can change your password at any time. Your password should be alphanumeric and can contain punctuation marks—such as a period, hyphen, asterisk, question mark, and so forth—but it cannot contain any spaces.
Logging Out of iNEWS Logging Out of iNEWS When you finish working with iNEWS, end your session by logging out. To log out of iNEWS: 1. Do one of the following: n t Select File > Exit. t Click the X button in the upper right corner of the main window. t Press Alt+F4. It is possible for the system administrator to reconfigure the function of Alt+F4 to do something else other than close the program. By default, this keystroke combination will close the program.
3 The iNEWS Workspace The iNEWS software is a Windows-based application, which means it uses windows, menus, and toolbars to manipulate and display information. All iNEWS windows contain several components, which include: toolbars, the menu and status bars, and workspaces.
Overview of an iNEWS Workspace Overview of an iNEWS Workspace The primary workspace is known as the iNEWS workspace, but workspaces for other plug-ins, such as Avid Deko Select, may also be viewed in the iNEWS window. Users may also have multiple iNEWS workspaces open simultaneously within the window. The following image shows a typical iNEWS workspace with its three primary panels identified. The iNEWS workspace’s panels display various information stored in the iNEWS database.
Opening an iNEWS Workspace Panels Description Story Displays the story’s text and any other pertinent information, such as production cues. By default this panel appears on the bottom right side of the iNEWS workspace. Of the three main panels that make up the iNEWS workspace, the Story panel is unique because it may be divided into three sub-panels, which are called: Story Form, Instruction, and Story Text.
Opening an iNEWS Workspace t Press Shift+Ctrl+O. The Open Workspace dialog box opens. 2. Enter the directory path of the queue you want to open. 3. Click a layout to open the workspace with that layout. Changing Workspace Color Settings You can change the color of the text and highlighting as it is displayed in iNEWS. Any changes you make affect only your user account and will follow your login. To change workspace color settings: 1. Select Tools > Options > Colors. The Color Rules dialog box opens.
Opening an iNEWS Workspace 2. Select a color rule from the Rule list. The Test(s) and Affects fields change with your selection, and a sample of the rule you selected appears in the Sample field. 3. Click Text Color to change the text color, or click Back Color to change the highlight color. The Color dialog box opens. 4. Select a color and click OK.
Working with Panels The Sample field in the Color Rules dialog box displays the color you selected. 5. Click Bold, Italic, or Underline if you want to apply that attribute to the text. 6. Do one of the following: t Click Apply to make this change and continue making color changes. t Click OK to make this change and close the dialog box. Working with Panels The workspace provides iNEWS users the chance to arrange its panels in a variety of ways to best suit the needs of the user.
Working with Panels To change the layout of panels in an open workspace: 1. Select View > Layout or press Shift-Ctrl+L. The Select Workspace Layout dialog box opens. 2. Click the workspace layout you want. The workspace is changed to the layout you selected. n The first four buttons on the left of the Layout toolbar (shown below) can also be used to change the layout of panels within the workspace. The other three buttons pertain to arranging multiple workspaces.
Working with Panels To zoom in on a panel: 1. Click on the panel you want to zoom in on. 2. Do one of the following: t Select View > Zoom. t Press Alt+Z. The panel you chose now occupies the workspace. n You can press Alt+Z again to toggle back to the original multi-panel view. Moving From Panel to Panel in Zoom Mode You can move from one panel to another in zoom mode. This is helpful if you want to view detailed information for each panel. To move from panel to panel in zoom mode: 1.
Arranging Multiple Workspaces n You can press Alt+Z again to toggle back to the single-panel view. Displaying a Context Menu A context menu contains frequently used commands, making those commands readily accessible in the panel in which you work. The command options available will vary depending on what panel the mouse pointer is in when you right click. To display a context menu: t n Right-click on the panel in which you want to work, and then select a command from the context menu.
Closing a Workspace t Press Ctrl+Tab. Closing a Workspace You can close any workspace in the main window without exiting iNEWS. To close a workspace: 1. In the main window, click the workspace you want to close. Ensure that its title bar is highlighted. Usually, it will appear blue when active. 2. Do one of the following: t Click the X button in the upper right corner of the workspace you want to close. t Select Window > Close. The workspace closes, with any changes saved automatically.
Working with Multiple Monitors 3. Press on of the Arrow keys on the keyboard; this will lock the application’s window to the mouse pointer. 4. Use mouse to position mouse pointer onto the screen and the iNEWS main window will move with it.
4 Toolbars In iNEWS, the standard toolbars allow you to easily access many of the same options you’ll find in the menu. You can also create your own custom toolbars and shortcut buttons, utilizing macros, to help speed up your productivity.
Standard Toolbars Standard Toolbars The iNEWS system provides ten standard toolbars with which you can access many of the same options you’ll find in the menus; however, some buttons on toolbars are distinct from menu commands. Toolbars make it easy for you to quickly perform a function. By dragging and dropping a toolbar, you can place it anywhere in the workspace to suit your needs. You can also choose to remove toolbars that you don’t need to conserve screen space.
Standard Toolbars Toolbar Description Layout Lets you change the workspace layout and the arrangement of the window. Main Lets you perform standard iNEWS tasks. Options include: Create a new workspace, Open an existing workspace, Create a new story, Edit lock/unlock, Check spelling, Save a story, and Print to a local printer. Additionally, the Main toolbar provides buttons for viewing priority wires stories, such as bulletins, accessing your mail and messages, and opening a Web browser within iNEWS.
Standard Toolbars The toolbars that are already displayed have a checked box next to the toolbar name. n Search Results, although listed in the Toolbars dialog box, is not a toolbar. It is a special pane that, like toolbars, can be displayed or hidden within the iNEWS window. For more information, see “Search Results Pane” on page 191. 2. Click a toolbar check box to display that toolbar. 3. Click Close. The toolbar you selected appears in the toolbar area of the main window. To hide a toolbar: 1.
Standard Toolbars The toolbars that are already displayed have a checked box next to the toolbar name. 2. Click the box next to the toolbar you want to hide. When the box is blank, that toolbar will not be displayed. 3. Click Close. The toolbar you deselected no longer appears in the toolbar area. n You can right-click anywhere in the toolbar area at the top of the main window to access a context menu with a list of toolbars and a customize option.
Custom Toolbars Custom Toolbars A custom toolbar helps you work more effectively. The buttons you create will take you to specific places in the database. Instead of navigating through the directory panel, you can go to a queue with a single click of a button. When adding or modifying a shortcut button on a custom toolbar, you will define the: • Button name • Queue directory path • Tooltip description for the button • Button image You can also delete a shortcut button when it is no longer useful.
Custom Toolbars The New Toolbar dialog box opens. 3. Type the name you want to assign to the toolbar you are creating. 4. Click OK. The Customize Toolbar dialog box opens. 5. You can now create shortcut buttons for your toolbar. For more information, see “Creating a Shortcut Button” on page 54. 6. Click OK to return to the Toolbars dialog box. 7. If it is not already checked, click the check box to the left of the toolbar you just created. 8.
Custom Toolbars 9. Click the title bar of the new toolbar and drag it to the toolbar area of the iNEWS Workspace. Modifying a Custom Toolbar If you have the proper security access, you can make modifications to a custom toolbar to fit your needs. For instance, you can change the order in which the buttons appear in a custom toolbar, or you can delete a button that you never use. See your system administrator to find out if you are able to modify custom toolbars. To modify a custom toolbar: 1.
Custom Toolbars 4. In the Customize Toolbar dialog box, you can move, modify, add, or delete buttons from the toolbar, and specify where to show text labels for toolbar buttons. Select the option you want to perform. 5. If you modify or add a button, complete the Custom Toolbar Button dialog box and click OK twice to return to the Toolbars dialog box. If you selected any other option, click OK to return to the Toolbars dialog box. 6.
Custom Toolbars Creating a Shortcut Button Shortcut buttons can be created on any custom toolbar in iNEWS. Customization is not permitted on the standard toolbars. These buttons can be used to shorten tasks, such as initiate macros, opening sessions, or navigating to specific locations in the database. The procedure in this section covers the button creation for all possible options.
Custom Toolbars 4. Select Text Labels if you want your customized shortcut buttons to have text titles. n After selecting the Text Labels check box, you can modify the width of the shortcut buttons, such as changing the size of the default width of 16 pixels to a larger size of 43 pixels. 5. Click Add. The Customize Toolbar Button dialog box opens.
Custom Toolbars 6. In the Name field, enter a button name. n The name you type here will appear on the button if you select the Text Labels check box in the Customize Toolbar dialog box. 7. In the Tooltip Text field, enter a description for the button. This description appears on-screen when the mouse pointer rests on the button. 8. In the Action section, click one of the following radio buttons to select it: Button Action Navigate to: Enter the directory path of the queue you want the button to open.
Custom Toolbars n Button Action Session: Select the session you want the button to open. Command Line: Type the keyboard shortcut or name for the command or program you want the button to open. For instance: iexplore.exe. Options: Type an additional Web address or filename to open, such as www.avid.com. Macro: Type the macro commands you want the button to perform. For more information on writing macros, see “Creating a Macro” on page 172.
Custom Toolbars If you choose to import your own image, the image must meet the following requirements: n • File format is Device Independent Bitmap (DIB) • Bitmap is 16 pixels wide by 15 pixels high • No more than 8 bits per pixel, uncompressed • Background pixels must have the RGB value of (192, 176, 192) The bitmap images will not be visible to multiple users at multiple workstations unless the bitmaps are loaded in the same place on every workstation or in a shared network directory.
5 Working with Queues A queue is an area of the database that contains related stories, such as wire stories or a show rundown of scripts. The name assigned to a queue should identify its contents. Whatever a queue’s contents, the detailed information of each story is visible only in the Story panel. Use the Queue panel to manage stories in a queue, such as the order, and so forth. n A special type of queue known as search queues can be created to store pre-defined queries of indexed queues.
Changing Forms for Viewing Queues Changing Forms for Viewing Queues Anytime a user opens a queue, it is displayed using its default queue form. The system administrator sets up the default. A user can choose to display a queue’s contents in the Queue panel using a different form. When a user has changed forms for a queue, they can return to the default form by exiting the queue and reopening it. n You can only change forms for a queue when your cursor is in the Queue panel.
Key Locking a Queue To easy lock a queue: 1. Open the queue you want to lock. For more information, see “Opening a Queue” on page 62. 2. Select Tools > Lock Queue. The User Lock Queue dialog box opens. 3. Click the Easy Lock check box. 4. Click Lock. The queue you selected is now locked, and only you can open it. Key Locking a Queue Key lock a queue when you want to limit other people’s access to a queue while you are working in it.
Moving a Queue 3. Create a "key" by entering a password between 1 and 12 characters. The key can contain numbers, letters, and some punctuation marks. As you enter the key, asterisks replace the text you are typing. This is to secure your key from others. 4. Click Lock. The Confirm Key dialog opens. 5. Re-enter your key to confirm the code. The queue you selected is now locked, and can only be opened by individuals who know the key.
Refreshing a Queue In iNEWS, you can open a queue in two ways: • When you open a queue from the Directory panel, you must first open directories and subdirectories where the queue resides. • When you open a queue using the Go To menu, you type the path to the queue you want to open rather than clicking in the Directory panel until you locate the queue. To open a queue from the Directory panel: 1.
Searching for Text in a Queue n Pressing the up arrow key when the cursor is at the top of a non-refresh queue will refresh the queue. The queue is updated and displays any changes that have been made since you opened the queue. Searching for Text in a Queue To search for text in a queue: 1. Open the queue you want to work with. For more information, see “Opening a Queue” on page 62. 2. Select Edit > Find (or press Ctrl+F). The Find dialog box opens. 3.
Unlocking a Queue To specify a destination queue: 1. Select Go To > Destination. The Go To Queue or Folder dialog box opens. 2. Select a path from the Destination list, or type the path of the queue you want to open. Use periods to separate the directory names (for example: "show.6p.rundown"). If typing the name, the system will automatically complete the directory or queue name as soon as it detects a match.
Using Abstract Display in Queue t If you easy locked the queue, click the Easy Lock box. 5. Click Unlock. Using Abstract Display in Queue The Abstract Display in Queue feature gives you the ability to display a selected number of lines of story body for each story in the queue view. To enable abstract display in queue: 1. Select Tools > Options > Preferences. 2. Click on the Layout tab. 3. Click in the Preview Lines - Use Default check box. 4. Click OK. 5.
Viewing Queue Properties To use currency total: 1. Click on the cells you want to total in the Queue panel (use the Ctrl key to select several rows or columns simultaneously). 2. Right-click in the Queue panel, and select Total to Clipboard. The total= appears in a tooltip with the sum of the values in the selected cells or columns. The total of the cells or columns selected is copied to the clipboard. n Cells can contain currency or decimal numbers but should not be used with date or time values.
Viewing Queue Properties 2. Do one of the following: t Right-click in the Queue panel and select Properties. t Select Edit > Properties (or press Alt+Enter). The Queue Properties dialog box opens. You can view information about queue forms, locks, sorting, and other properties associated with the queue. These properties are described in more detail in the Avid iNEWS Setup and Configuration Guide. n If viewing properties for search queues, only two tabs appear: Forms and Groups.
6 Working with Wires The iNEWS system lets journalists monitor news wires from workstations and easily transition that information into stories for broadcast.
Viewing Priority Wire Stories Viewing Priority Wire Stories Priority wire stories include bulletins, urgents, and flashes. They are incoming wire stories coded as high priority by a wire service and placed in the priority queue. Each alert is color-coded depending on whether it is a bulletin, urgent, or flash. The color is determined by your system administrator. When priority wire stories arrive, you are notified by an audio signal—usually a beep—and a flashing Urgent icon.
Viewing the Ten Most Recent Priority Wires 2. Do one of the following: t Select a wire story and click Open. t Double-click a wire story to display it in your workspace.
7 Stories - Creation and Modification You can create and edit stories from within a queue. When you create new stories, you can save them to the iNEWS Server for future review by you or others. The basics of editing stories includes: creating a story, opening existing stories, navigating through stories, and editing text in stories. In iNEWS, stories are created and edited in the Story panel and its three sub-panels.
Understanding the Story Panel Understanding the Story Panel The Story panel is the area of the workspace where you write and edit stories. Stories are either scripted or unscripted. Unscripted stories do not contain production cues or machine control instructions. A scripted story is a production version of the story that contains instructions for broadcasting.
Understanding the Story Panel Sub-panel Description Story Text The Story Text sub-panel contains the text or script of the story and is the only part that is always displayed as part of the Story panel. This area is blank when you create a new story. As you type, the text automatically wraps to the next line and scrolls down to keep the current line visible on the screen.
Understanding the Story Panel To scroll through a story’s text: n t Press Ctrl+Up Arrow t Press Ctrl+Down Arrow If your computer’s mouse has a scroll wheel, you can roll the wheel towards you to scroll down and away from you to scroll up. If you want the cursor to move, use the Up and Down Arrow keys To navigate to the first or last production cue, ensure the cursor is in the Instruction sub-panel, then: t Press Ctrl+Page Up to go to the first production cue in a script.
Creating a New Story n The Tabs option will only appear enabled in the Format menu when there is a story open in the Story panel and your cursor is located in the Story Text sub-panel. 2. In the Tab stops section, type the length that a tab should indent, such as 0.5”. 3. Click Set. 4. Click OK. To change settings for indentations: 1. Select Format > Tabs. The Tabs and Indentation dialog box opens. 2.
Opening a Story Creating Story Links When the cursor is on a line in the Queue panel or in the Story Text sub-panel, the “Copy story link to clipboard” option is available in both the context menu and Story menu. When this option is selected, it creates a story link on the user’s clipboard, which can be pasted into another story. You may also press Shift+Ctrl+K to create a link. Story links appear as: inews:////.
Formatting Text To capitalize all letters of a selected portion of text, do the following: 1. Highlight the text you want to change. 2. Do one of the following: t Select Format > Case > UPPER CASE. t Press Alt+O, then S, then U. To lower case all letters of a selected portion of text, do the following: 1. Highlight the text you want to change. 2. Do one of the following: t Select Format > Case > lower case. t Press Alt+O, then S, then L.
Searching for Text in a Story Format Keystroke Description Boldface Ctrl+B Displays and prints bold text. Italic Ctrl+I Displays and prints italic text. Underline Ctrl+U Displays and prints underlined text. Normal Ctrl+Alt+N Displays and prints normal text. Presenter Ctrl+Alt+P Identifies instructions for the news presenters. Presenter text can appear on the teleprompter, but it does not get timed or go to closed captioning.
Replacing Text in a Story 4. In the Find what field, enter the text you want to search for. 5. If you want the search to find text that exactly matches the word(s) you entered, click the Match whole word only check box. 6. If you want the search to find only words that match the case you designated, click the Match case check box. 7. Click Find Next. The first occurrence of the search text is highlighted. If the search is unsuccessful, the message "Finished Searching the story" appears.
Using iNEWS Scratchpad 5. In the Find what field, enter the text you are searching for. 6. In the Replace with field, type the replacement text exactly as you want it to appear. 7. To ignore occurrences of the text inside a longer word ("honey," and not "Mahoney," for example), click the Match whole word only check box. 8. To ignore occurrences of text with a different case ("US" and not "us," for example), click the Match case check box. 9.
Inserting a Time Stamp Pasting Text from the iNEWS Scratchpad When you have copied text to the iNEWS Scratchpad, you can retrieve that text from it and place the text into a story. To paste text from the iNEWS Scratchpad: 1. Open the queue that contains the story with which you want to work. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3. In the Story panel, click in the story where you want to paste the text. 4.
Spell-Checking a Story To add a page break when printing to a local printer: 1. Open the queue containing the story you want to work with. For more information, see “Opening a Queue” on page 62. 2. Select a story, and open it into the Story panel. 3. Do one of the following: t Press Ctrl+Alt+B. t Select Story > Page Break. A visible page break for local printing is added. Spell-Checking a Story The iNEWS system allows you to check the spelling in a story to ensure that it has no spelling errors.
Spell-Checking a Story t If a word is incorrectly spelled in the story, enter the correct spelling of the word in the Change To field or click a suggested word. Then click Change, or Change All to make a global replacement of the word in the story. t If a word is correct in the story, is unrecognizable by the spelling tool, but is used often in many stories (your last name, for example), click Add to add it to your custom dictionary. When you have checked the entire story, a message box opens. 5.
Saving a Story To delete a word from your custom dictionary: 1. Click the Tools menu. 2. Select Custom Dictionary. The Custom Dictionary dialog box will appear. 3. Select a word in the listing, and delete it. 4. Click OK. Saving a Story Whenever you create or modify a story, you should save your changes frequently. To save a story: t n Do one of the following: - Select File > Save Story. - Press Ctrl+S. - Click the Save Story button on the Main toolbar.
8 Moving Stories When working in iNEWS, you will find it is often necessary to move or duplicate text, entire stories, and entire queues from one location to another.
Selecting a Story Selecting a Story Select a story any time you want to open, move, copy, mail, float, or delete the story. To select a story: 1. Open the queue containing the story you want to select. For more information, see “Opening a Queue” on page 62. 2. In the Queue panel, locate the story you want to select and click the selector button to the left of the story. n While in the Queue panel, holding the Shift key down and pressing the Space bar can also be used to select a story.
Copying a Story 2. In the Queue panel, locate the first story you want to select and click the selector button to the left of that story. 3. While pressing the Ctrl key, click the selector button to the left each story you want to highlight. All the stories you selected manually are highlighted. Now you can move, copy, or otherwise work with those selected stories. Copying a Story You can copy a story from one queue to another within a workspace or across multiple workspaces.
Copying a Story All the stories between those you selected manually are also selected. 4. Do one of the following: t Select Edit > Copy To. t Press Ctrl+D. The Copy Stories To Queue dialog box opens. 5. In the Destination Queue field, select a queue from the menu or enter the destination queue’s directory path, such as: ARCHIVE.2014.JUN. 6. In the Distribution Code field, select a code from the menu or enter the code you want to assign to the story. 7. Click OK.
Copying a Story To copy several stories out of sequence: 1. Open the queue containing the stories you want to copy. For more information, see “Opening a Queue” on page 62. 2. In the Queue panel, locate the first story you want to copy and click the selector button to the left of that story. 3. While pressing the Ctrl key, click the selector button to the left each story you want to highlight All the stories you selected manually are highlighted. 4. Do one of the following: t Select Edit > Copy To.
Moving a Story 6. In the Distribution Code field, select a code from the menu or enter the code you want to assign to the story. 7. Click OK. The stories are copied to the destination queue. Moving a Story When you move a story, you remove it from its original location and place it in its new location. Stories can be moved within a single queue or between queues. For instance, as stories in a rundown queue develop, the order they will be presented in a newscast can change.
Moving a Story The story is moved to its new location. The backtime of each story in a Queue panel is automatically adjusted to reflect any changes made when the order of stories is changed. n Another method of moving stories in a queue is to cut and paste them from the Queue panel, using the editing buttons on the toolbar or Ctrl+X to cut and Ctrl+V to paste. You can also use Ctrl+M and type the pathname of the destination queue to move a story between queues.
Moving a Story n Drag and drop is another alternative that may be used to move stories. See “Moving a Story” on page 91 for more information. 5. In the Destination Queue field, select a queue name from the menu or enter a queue name, such as: ARCHIVE.2008.JUN. 6. In the Distribution Code field, select a story from the menu or enter the code you want to assign to the story. 7. Click OK. The stories are moved to the destination queue.
Moving a Story 4. Do one of the following: t Select Edit > Move To. t Press Ctrl+M. The Move Stories To Queue dialog box opens. n Drag and drop is another alternative that may be used to move stories. See “Moving a Story” on page 91 for more information. 5. In the Destination Queue field, select a queue name from the menu or enter a queue name, such as: ARCHIVE.2008.JUN. 6. In the Distribution Code field, select a story from the menu or enter the code you want to assign to the story. 7. Click OK.
Grouping Stories Grouping Stories You can group stories within a queue for the purposes of linking them together. For instance, in a rundown, a producer may want to link the presenter’s intro and tag before and after a reporter’s package together as a story group. When stories in a queue can be grouped, a Story Group column will appear as the second column in the Queue panel located next to first column of selector buttons.
Importing a Story t If the story you want to add is located in the row directly above or below the group to which you want to add it, use the selector buttons to select it along with the story group, then do one of the following: - Select Tools > Create Story Group. - Right-click and select Create Story Group. To dissolve a group of stories: t In the Queue panel, position your cursor on a story within the group and select Tools > Dissolve Story Group.
Exporting a Story The Import Story dialog box opens. 4. Select a location from the Look in list. 5. Select the "Rich Text” or “Text only” (RTF or TXT) file to import. 6. Click Open. The imported story is inserted and its contents appear in the Story panel. Exporting a Story You can export a story or stories from the iNEWS database to your local hard drive. When the story has been exported as a file to your local hard drive, you can open it in other applications. To export a story: 1.
Exporting a Story t Select File > Export Story if you want to export just the information from the Story Text panel (right-hand side of the Story panel). t Select File > Export Story Extended if you want to export the production cues in the Instruction sub-panel (left-hand side of the Story panel) as well as the information from the Story Text panel. The Export Story dialog box opens. 4. Select a destination from the Save in list. 5.
Mailing a Copy of a Story be prompted to save each story; rather, the system will save all stories automatically using their titles from iNEWS. If you specify a different filename in the Export Story dialog box, the system will use that name and append numbers, such as -1, -2, or -3, to distinguish between each subsequent story. Mailing a Copy of a Story You may want to pass along a story to another user of the system. Use the Mail option to copy a story to another user. To mail a copy of a story: 1. 1.
Mailing a Copy of a Story Audio: 0:42 Backtime: 17:35:23 Date: 10/4/14 14:41:46 Mod by: dm58 WR: dm58 App.: dm58 Cumetime: 0:04:07 _______________________________________________________________ <<< ON CAM >>> ((ON CAM)) PROMISING RESEARCH RESULTS INDICATE A NEW PILL CALLED "TRACLEER" COULD TRANSFORM THE TREATMENT OF PULMONARY HYPERTENSION, A RELATIVELY RARE BUT POTENTIALLY FATAL LUNG DISORDER.
9 Stories - Protection In iNEWS, stories that contain sensitive or restricted information can be locked. The system also provides ways for users to protect vital stories from deletion or methods for retrieving deleted stories.
Easy Locking a Story Easy Locking a Story Easy lock a story when you want to limit other people’s access to that story while you are working in it or reading it. Easy lock limits access to your user name. This means that only someone signed on with your user ID can open the story after it has been easy locked. Remember, though, that your system administrator can access your locked story. To easy lock a story: 1. Open the queue containing story with which you want to work.
Key Locking a Story One user can acquire the body lock and edit the story body while another user with the form lock can edit the story’s form data. When one of these locks is applied, the person’s user name appears at the bottom right corner of the workspace in the Status bar. Pressing the Edit Lock button manually locks both form and story sections. To edit lock a story: 1. Open the queue containing story with which you want to work. For more information, see “Opening a Queue” on page 62. 2.
Removing an Edit lock from a Story 4. Create a "key" by entering a password between 1 and 12 characters. The key can contain numbers, letters, and some punctuation marks. As you enter the key, you will notice that asterisks replace the text you are typing to secure your confidentiality from possible onlookers. 5. Click Lock. The Confirm Key dialog box opens. 6. Type the key again in the Confirm Key dialog box. 7. Click OK.
Unlocking a Story Unlocking a Story To unlock a story: 1. Open the queue containing the locked story with which you want to work. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3. Select Tools >Unlock Story. The Unlock Story dialog box opens. 4. If you key locked the story, type the key in the Enter Key field. 5. Click Unlock. Protecting a Story from Being Deleted Stories are periodically deleted or purged from the database.
Backing up a Story 2. Click a story to select it. 3. Select Story > Hold again. This removes the check mark by the Hold option in the menu. Backing up a Story Back up a story when you want to save a copy of the story to your workstation’s hard drive. Back up stories frequently to ensure that a recent copy of the story is available if your network connection to the iNEWS Server is lost. You can back up only those stories for which you have write permission. To back up a story: 1.
Retrieving a Killed Story To delete a story: 1. Open the queue containing story with which you want to work. For more information, see “Opening a Queue” on page 62. 2. Click the selection button in first column to the left of a story to choose it for deletion. To delete multiple stories, press and hold the Ctrl key as you select the stories. 3. Select Edit > Kill (or press Ctrl+K). 4.
Versions of Stories To reuse legacy story data, copy the data from the old version into a new or existing story by doing the following: 1. Select legacy data you want to copy from the old version. 2. Copy the data by doing one of the following: t Select Edit > Scratchpad > Copy to Scratchpad. t Press Shift+Ctrl+C. 3. Open an existing story or create a new story in which you want to paste the legacy data. 4.
10 iNEWS Projects The iNEWS Project feature is a way of categorizing stories by topic so that news teams working on a particular topic can find everything related to it in a single place, without moving or copying the original source information from its current location in the database. Facets are sub-topics, providing additional granularity to projects. Before users can benefit from the Projects feature, the iNEWS database must be set up to properly handle projects and their facets.
Overview of Projects and Facets At an iNEWS Workstation, projects appear in a tree-style structure in the Directory panel via the Project tab. Like directories, projects are expandable, which lets users view each project’s ALL queue, QUERY queue, BUCKET, and sub-topics, known as facets. The following graphic shows a variety of sample projects and facets.
Creating Projects For instance, the Financial project has facets for topics like Consumer Tips, Recalls, Stock Market, and Taxes. Every project has an ALL queue that displays in the Queue panel all stories associated with the project and its facets. Any indexed story can be associated with a project or facet. Stories associated with a project retain their original source queue location in the database; they do not actually reside in the ALL queue.
Creating Projects 3. Type the name of the project. Project names can be up to 40 characters in length and can contain spaces, hyphens (-), or ampersands (&), but they cannot contain periods. n You cannot create a facet for the project until after the project itself is created. Therefore, the Facet and Facet Form fields will appear disabled when creating a project. 4. (Optional) Enter a description of the project. 5. Click Modify to create a query for the project.
Creating Projects For instance, if you are creating a project for your planned news coverage of upcoming elections, you can create a query to search through political wires for various candidates. To select multiple queues, hold the Control key down and click two or more indexed queues you want to query. You can use the Search For area of the Search Criteria tab to define the query, or write it out using the Raw Query Editor.
Creating Projects For more information about the options for date variables, see “Date Variables for Searching” on page 114. Maximum hits can also be set in the Set Query String dialog box. 6. Click OK. Your search criteria is saved and the Set Query String dialog box closes. 7. In the Create New Project/Facet dialog box, continue the configuration by setting a read group, if any. The default is ! .
Creating Facets Option Description Next Month Range = 00:00:00 of the first day of next month through 23:59:59 of the last day of next month This Month Range = 00:00:00 of the first day of this month through 23:59:59 of the last day of this month Last Month Range = 00:00:00 of the first day of prior month through 23:59:59 of the last day of prior month Next Quarter Range = 00:00:00 of the first day of first month of next quarter through 23:59:59 of the last day of last month of next quarter This
Creating Facets The Create New Project/Facet dialog box appears with some information already filled in and displayed as read only. For instance, the following example shows the dialog box as it would appear when creating a new facet for a project called Elections. 4. Type the name of the facet in the Facet field. Facet names can be up to 40 characters in length and can contain spaces, hyphens (-), or ampersands (&), but they cannot contain periods. 5. Set the start and end date, if necessary.
Creating a New Story inside a Project 6. Define which queue form should be used for facets. 7. The Notify Users box defines who receives notifications when facet stories are added or modified. These notifications appear in the status bar of iNEWS Workstations.
Associating Stories with Projects or Facets 4. Select the project(s) or facet(s) to which you want to associate the story. 5. Click Save. If a story is associated with a project or facet, a Project tab is displayed in the Story panel next to the Story tab when a user opens that story. The Story tab appears on top by default and displays the body of the story as usual, including production cues and machine instructions, if any.
Creating a Navigation Shortcut Button Creating a Navigation Shortcut Button Shortcut buttons can be created on any custom toolbar in iNEWS and used to navigate to a directory, queue, project or facet in the iNEWS database. Customization is not permitted on the standard toolbars. For more information on creating shortcut buttons, see “Creating a Shortcut Button” on page 54. To add a shortcut button: 1. At an iNEWS Workstation, in the Directory panel, right-click on the project, facet, or queue. 2.
Creating a Navigation Shortcut Button 4. In the Name field, enter a name for the button. n The Tooltip Text is filled in automatically based on the project, facet, or queue on which you right-clicked. In the sample image, that was the Bucket queue in a project called Sports. 5. (Optional) Select an image for the button from the Predefined List. 6. Click OK. The button will appear automatically in the custom toolbar.
11 Scripted Stories You can create and edit stories from within a queue. A scripted story is a production version of a story. It contains broadcast instructions, called production cues. When you edit a scripted story, the iNEWS system displays the production instructions.
Displaying a Production Cue Displaying a Production Cue The iNEWS system provides a scripting function that places a production cue area to the left of the story text. When you add production instructions to a script, the production cue area, known as the Instruction sub-panel, must be open in your workspace. To display a production cue: 1. Open the queue containing story you want to work with. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3.
Adding a CG Production Cue To add a production cue: 1. Open the queue containing the story you want to work with. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3. In the Story panel, position the cursor in the story text where you want the production cue marker to appear. 4. Do one of the following: t Select Story > Insert Production Cue. t Press Alt-Insert.
Adding a Video Production Cue 5. On the second line of the production, you can write the word or words that should appear on the second line of the CG on-air. 6. Continue repeating steps 4 and 5 until all lines available in the chosen CG template are filled appropriately. Adding a Video Production Cue The video production cue consists of the name of the video server and the video ID.
Deleting a Production Cue To move a production cue: 1. Open the queue containing the story you want to work with. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3. In the text portion of the Story panel (on the right side), select the production cue marker. 4. Select Edit > Cut (or press Ctrl+X). The production cue marker and its instructions are removed from the Story panel. 5. Click in the story text where you want to insert the production cue marker. 6.
Using CG Title Entry For example, if a standard weather story has a set of production cues and presenter text that are always the same, your system administrator (or any user with access to the SYSTEM queue) can create a story in SYSTEM.SCRIPT-TEMPLATES.W.WEATHER. In this story, place the standard text, presenter text, and production cues found in the weather story.
Using CG Title Entry An example of a standard CG template is a two-line lower-third CG. In the following example, the bar separating the two rectangular boxes makes up the background. The boxes are the text fields, which you can fill in. n At least one valid CG Device entry must be present in SYSTEM.MAP before CG Title Entry will launch properly. The Title Entry tool can only be accessed when your cursor is located in the Story panel of the iNEWS Workspace.
Using CG Title Entry The Mode field displays the current mode, which will be "Modify Existing," "Insert New," or "Read Only," depending on your cursor position in Step 1. Read Only mode appears when you open CG Title Entry from a story that is edit-locked by another user. 3. Click on the Device drop-down list to select a CG device for the current rundown, or press Ctrl+Home. 4. Click on the Template drop-down list to select a predefined CG template, or press Alt+Home.
Using CG Title Entry 6. (Option) Add a Cue note (a production cue comment in black font) and a Text note (a note to the presenter in red font). 7. Do one of the following: t Click OK to register changes and close the Title Entry dialog box. t Click Cancel to exit the Title Entry dialog without saving your changes. t Click Apply to save your changes without exiting the dialog box. 8.
Primary Machine Control Event Placeholder Primary Machine Control Event Placeholder The machine control event associated with the story form, by default, takes precedence over other machine control commands put into a script, when the event list is generated by the iNEWS monitor server. If a user wants the machine control event associated with the story form to appear in a position other than first in the event list, a placeholder may be inserted in the Story panel with Shift+Alt+Insert.
Using MOS Placeholders 5. (Optional) Enter a description. 6. Click OK. If you right-clicked in the Story Form sub-panel, the new MOS object placeholder appears in the story form. n If the form field MOS-ACTIVE is not present, the Insert Placeholder submenu option will be disabled (grayed out). If you right-clicked in the Story Text sub-panel, the new MOS object placeholder appears as a production cue in the Instruction sub-panel.
Unscripting a Story Unscripting a Story Unscripting is a slightly misleading term used for actually hiding a story’s production cues in the iNEWS workspace—not removing them—so only the story’s body of text is visible. When you hide the production cues, all of the instructions still remain in the story as evidenced by the presence of corresponding production cue markers within the text of the story.
12 Production Tasks The following topics provide more information on production issues: • Endorsing a Story • Inserting a Break Line • Ordering a Queue • Calculating Backtime from Out Time • Displaying the Show Timing Clocks • Establishing Broadcast Control in a Queue • Loading a Rundown Queue into Broadcast Control • Placing a Rundown Queue in Show Timing Mode • Production Locking a Queue • Setting Clock for Show Timing • Setting Story Start Times in a Rundown Queue • Synchronizing a
Producer Basics Producer Basics This section provides an overview of production-based features of iNEWS and typical news production tasks performed by news staff. • Rundown Queues • Scripting • Broadcast Control • Field Separators Rundown Queues When you produce a show, you use a rundown queue to prepare the show for broadcast. Rundown queues vary in appearance and function based on the needs of each show. Your system administrator should know the rundown queues you need to use for each show.
Endorsing a Story Field Separators Your system administrator may define a character on your keyboard, like the "at" sign (@), to act as a field separator to allow you to fit the contents of more than one field on a single line in a character generator production cue. (The default is the carriage return.) Field separators can be used to define a character generator display that has multiple items on one line (such as a number of sports scores).
Ordering a Queue n These commands are toggles, so they can also be used to change a break line back into a regular line within a rundown. To change a line in a rundown queue into a break line, do one of the following: t Select Story > Break. t Press Alt-S, then B. Ordering a Queue As the stories in a rundown queue develop, the order in which they are presented in the newscast can change.
Displaying the Show Timing Clocks - If it is earlier than the scheduled start, the show has budgeted too much time. - If it is later that the scheduled start, the show has not budgeted enough time. Displaying the Show Timing Clocks To display the show timing clocks in view-only mode: 1. Open the queue you want to work with. For more information, see “Opening a Queue” on page 62. 2. Select View > Toolbars. The Toolbars dialog box opens. 3. Ensure the Timing check box is selected.
Establishing Broadcast Control in a Queue Establishing Broadcast Control in a Queue When producing a show, you must establish a connection for the machine or broadcast control system your station uses. In iNEWS, you can start and stop the monitor server that establishes broadcast control in a rundown queue. The Monitor dialog box indicates the monitor quit time in 24-hour time format.
Establishing Broadcast Control in a Queue n The previous sample illustration shows a setup that utilizes the Choice feature, as defined by system administrators in SYSTEM.MAP. If only one choice per device is defined for the rundown, then users will not be given radio button options to select in the dialog, as shown in the following image. 3. Choose a broadcast control mode in the Monitor Mode section: Mode Choice Result On Creates an event list for each device in the rundown queue.
Loading a Rundown Queue into Broadcast Control Loading a Rundown Queue into Broadcast Control To load the rundown queue into broadcast control: 1. Select Tools > Monitor. The Monitor dialog box opens. 2. Do one of the following: t Click the All Devices button to load all devices. t In the Devices box select one or more devices that must be loaded. To make a selection in the Monitor dialog, users must click the selector button to the left of the row.
Placing a Rundown Queue in Show Timing Mode Placing a Rundown Queue in Show Timing Mode In order to accurately time the rundown, place the rundown queue in show timing mode, download the events list to the devices selected, and synchronize the first story. Use the show timing bar to track the progress of the show and synchronize the rundown to the actual broadcast.
Production Locking a Queue Production Locking a Queue Use a production lock on a queue when that queue is ready for broadcast and you do not want the order of the rundown queue to be altered by other users. Production locking a queue also prevents approved stories from being killed. Only users with the authority to order stories can place a production lock on a queue. When you place a production lock on a queue, "PRD" appears in the Status bar.
Setting Story Start Times in a Rundown Queue Setting Story Start Times in a Rundown Queue You can anchor a story in a rundown queue so that it has a fixed beginning time (also called a hard start). All other stories will be timed relative to the story’s fixed time. To set a hard start time for a story: t Manually enter the story’s starting time in the backtime or cume time field.
Synchronizing a Rundown Queue During Broadcast Synchronizing a Rundown Queue During Broadcast You can make changes to an on-air story in the rundown queue and synchronize the show timing to take that change into account. The Sync Timing command synchronizes the current story indicator with the current on-air story while you are tracking the progress of a show. The Sync Timing command is only available when the Show Timing command is active. To synchronize a rundown queue with a broadcast: 1.
Timing a Show A tool tip appears over the text that shows the total amount of BlockTime=X:XX. This is the Presenter’s read-time. n If you choose the Block Time feature without a block of selected text, the read-time displayed is calculated for the block of text that goes from the beginning of the story to the current cursor position. If you change the length of a story, the block time will be refreshed automatically.
Floating a Story One constraint of timing to duration is that if a show begins before midnight and ends after midnight, then all of the air times for that show will have the same air date, the date the show was started. To time a show to duration, ensure the Time to duration check box is selected by selecting Tools > Set Clock. Floating a Story When you are unsure where in a rundown you want to place a story or whether you want to keep it in the rundown at all, you can float the story.
13 Printing The iNEWS Newsroom Computer System can use your local printers. A local printer is any printer that is accessible from your Windows PC. Controlled by the Microsoft Windows operating system, they are available for any program on your workstation. Local printers can be connected to your PC, shared on another PC, or connected directly to your local area network (LAN). When you print stories, the print commands on the File menu display printer dialog boxes where you can set print parameters.
Local Printing Dialog Local Printing Dialog The Local Printing dialog box is divided into five sections: Scope, Options, Story Preview, Copies, and Grid. There are also three buttons: Print Preview, Network, and Default. The Copies section allows you to determine the number of copies printed and whether multiple pages are collated.
Local Printing Dialog Option Description Print the queue view This option is always available regardless of cursor location. Tip: The Print the queue view option determines whether the Story Preview check box is available. Print selected portion of queue This option is only available if multiple stories are selected in the queue panel via the row selector buttons. This option will send the selected queue view portion to the printer in "Print the queue view" format.
Local Printing Dialog Story Preview has three items you can define, depending on how you want the queue view printed: Option Description Story Preview iNEWS prints lines of each story, along with the queue view, as defined in the Story Preview section. All lines iNEWS prints all lines of each story, along with the queue image. When you select this option, the remaining option called Lines Per Story appears gray and is unavailable.
Local Printing Dialog Option Description Line spacing You can configure how much space appears between lines of text. A setting of one results in single-spaced text, two is double-spaced text, and so on. Decimals may also be used, such as 2.5, in line spacing. This option overrides any line spacing predefined in the chosen print style. n Uppercase The maximum number for line spacing allowed by default in the dialog box is 10.
Local Printing a Queue Local Printing a Queue To local print a queue: 1. Open the queue you want to print in the Queue panel. For more information, see “Opening a Queue” on page 62. 2. Select File > Print > Local Print (or press Ctrl+P). The Local Printing dialog box opens. 3. Select the print options according to what you want to print. Availability of certain options depends on what is or isn’t selected in the queue when the dialog box is opened. 4.
Local Printing a Story Local Printing a Story To local print a story: 1. Open the queue containing the story you want to print. For more information, see “Opening a Queue” on page 62. 2. Click a story to select it. 3. Select File > Print >Local Print (or press Ctrl+P). The Print dialog box opens. 4. Choose the appropriate option in the Scope section, such as “Print current story.” 5. Select other print options according to how you want the story printed, such as the number of copies you want printed. 6.
14 Messages and Mail You can communicate with other iNEWS users by using the message and mail features. Use the message feature to send short notes to one person. Use the mail feature for text longer than a line or two or to contact many users.
Checking User Names for Validity Checking User Names for Validity If you do not know the correct user name for a person to whom you want to send a message, you can check the name against the local system. n This feature does not check Community systems for possible matches. To check a user name: 1. In the Messages toolbar on your iNEWS workspace, enter part or all of a user’s username in the To field. 2. Select Communicate > Messages > Check Name (or press Ctrl+W).
Sending a Message To send a message: 1. In the To field of the Messages toolbar, enter a user name, and then press Tab to move the cursor to the text box. If the user is logged into either the local system or a remote system in a local Community, the Connect icon appears to the left of the address box. This lets you know the user will receive the message immediately.
Replying to a Message Replying to a Message Messages are a quick way for users to communicate information to each other. When you get a message, the down arrow on the Messages toolbar blinks as does the icon on the Message Bar button in the Main toolbar; this icon (which looks like a single sheet of paper) also blinks in the status bar when new unread messages are received. The blinking stops after the message is read. When getting a new message, you can reply to it immediately.
Saving a Message as a Story Saving a Message as a Story Unless you save a message you have read, it will be erased when you log out of iNEWS. To save a message as a story: 1. Select Communicate > Messages > Show History (or press Shift-F8). The Message History dialog box opens. 2. Select the message you want to save. 3. Click Save.
Sending Mail where is a user name on the system. The system name can be an IP address in standard "dot" notation, such as 172.161.131.2, but is typically the call letters of the TV station. n This syntax is not necessary if the remote iNEWS system is added to a Community on the local iNEWS system, which can be done by your system administrator. To send an intersystem message: 1. In the To: text box, also known as the address box, of the Messages toolbar, enter a user name.
Reading Mail 4. To send copies of the mail to other users, type their names in the CC field, separating each name with a comma, a space, or both. 5. In the Subject field, enter the subject. 6. In the text panel, enter the text of the mail you want to send. 7. Click Send. A blinking Mail icon in the status bar of their workspace notifies the users who receive your mail.
Forwarding Mail t To reply to the sender and all other recipients of the original mail, click Reply to All. 4. Type the text of the reply in the text box. 5. Click Send. Forwarding Mail Forward mail when you want another user to see the mail message. To forward mail to another user: 1. Select Communicate > Open Mail (or press F9). The Mail window opens. The left panel displays a list of mail that has been sent to you.
Setting Mail Options 3. Click Delete. The mail you selected is deleted from your mail list. Setting Mail Options You can personalize the way iNEWS handles mail by setting the mail options. To set your mail options: 1. Select Communicate > Mail Options. The Mail Options dialog box opens. 2. In the Split Window section, click a radio button to choose that display option: t Horizontally: to display the mail list above the text entry window.
15 Sessions and Preferences The appearance of the main window are elements of an iNEWS session—from the layout of panels, arrangement of toolbars, and number of workspaces, to which queues are opened. As you work in iNEWS, you might find that arranging a workspace in a certain way works better than others for specific tasks, or that opening one or more specific queues will help you perform certain tasks.
Working with Sessions Working with Sessions Sessions can be saved to your user’s account, so they follow you regardless of what workstation you use to log in. You can customize a session to best suit your needs, assign a name to that session, and save it, giving you a way to return to those elements quickly. For instance, if you changed the workspace layout for a session, you can save that session so you do not have to duplicate your setup every time. To save a session: 1.
Customizing User Preferences 2. Select the session you want to open. 3. Click Open. Customizing User Preferences You can customize several features of your iNEWS environment as part of your user preferences. The system saves your settings to your user’s account. The iNEWS system lets you customize sessions, confirmations, backup information, and refresh options.
Customizing User Preferences Setting Confirmation Preferences When you set confirmation preferences, you can choose whether the system displays a confirmation message for certain commands, such as move, copy, close, or delete a story or queue. To set confirmation preferences: 1. Select Tools > Options > Preferences. The Preferences dialog box opens. 2. Click the Confirmations tab. 3.
Customizing User Preferences t Mail or Message if you want iNEWS to display a confirmation message before deleting e-mail or instant messages. t Production Cue if you want iNEWS to display a confirmation message before deleting a production cue (and its marker) from a story. 6. Click OK. Setting Backup Preferences Set backup preferences when you want the system to automatically create—at specific intervals—a backup copy of a story you are editing.
Customizing User Preferences 3. Set the number of minutes between automatic story backups. The default is 10 minutes. To turn off automatic backups, set the interval to zero (0) minutes. 4. A default location for backup copies is created on your local disk when iNEWS is installed. The default location appears in the Directory text box. If you want to accept the default, you can skip this step. Otherwise, specify where to store backup copies by doing either of the following: t Type the directory path name.
Customizing User Preferences Setting Layout Preferences When you set layout preferences, you can set your iNEWS Workstation to open with a specified session each time you log in, to open with a certain layout arrangement each time you open a new or another workspace, and to display gridlines in the Queue panel. To set layout preferences: 1. Select Tools > Options > Preferences. The Preferences dialog box opens. 2. Click the Layout tab. 3.
Customizing User Preferences n The Get Current button restores the previous settings (except for the layout buttons) of the Layout tab before you made changes and before you click OK. Setting Search Preferences When you set search preferences, you can choose the default form used in the Queue panel of the Search Results workspace. To set search preferences: 1. Select Tools > Options > Preferences. The Preferences dialog box opens. 2. Click the Search Results tab. 3.
16 Macros Macros are time-saving routines you can assign to programmable key(s) on your computer keyboard, which then can be invoked with one or two simple keystrokes, or with the click of a button on a customized toolbar. A single macro can be the shortcut to an entire command sequence.
Types of Macros Types of Macros There are two types of macros. • A macro assigned to a key or keystroke combination is known as a keyboard macro. • A macro assigned to a customized toolbar button is known as a toolbar macro. Each keyboard macro allows a user to enter many characters and commands with the press of a single key or keystroke combination.
Creating a Macro This macro allows you to press F4 to navigate to the WIRES.ALL queue rather than completing the longer process—typing Alt+G+D to open the Destination dialog box, then typing WIRES.ALL, and pressing Enter—to do the same thing. Each segment of the sample macro definition are explained in this table: Macro Segment Function @{f4} The key indicator begins the macro definition line with the at symbol (@).
Using the State Keys in Macros If you create a macro longer than 80 characters, let the system wrap the cursor around to the next line. Using Plain Text in Macros Besides using individual keys and key combinations in a macro definition, you can also have the macro enter plain text. This could be text you include in stories often or text you enter in fields of a dialog box in iNEWS.
17 Searching in iNEWS The following topics provide more information on searching the iNEWS database: • • • Types of Searches - Basic Word Searches - Seek Queries - Indexed Queries The Find/Find Next Command - Find/Find Next Search String - Using Find/Find Next in the Story Panel - Using Find/Find Next in the Queue Panel Using the Find All Command - Find All Search String - Find All Dialog Box • Using the Find Global Command • Search Results Pane • Search Queues • Word Delimiters •
Types of Searches Types of Searches There are several ways to search for information in the iNEWS databases. Each way operates in different environments and with different kinds of data. First decide the type of search you want to perform. Most often, you will perform either seek queries or indexed queries, depending on the server (or servers) your site has available, the information you are looking for, and the way you want the system to process your search request.
Types of Searches Simple Word Syntax You perform a simple word search whenever you search for a simple string of characters in a story, queue, or directory, depending on where your cursor is located in the iNEWS workspace. Basic searches are not case sensitive. For example, enter snow to find stories containing the word "snow." Seek Queries To perform Seek queries, use the Find All (Ctrl+Shift+F) command. This command can be used by any iNEWS user with any level of user privileges.
Types of Searches Pattern Matching Searches Complex word searches are called Indexed queries and can only be done on indexed queues. They use the question mark or asterisk characters to perform pattern-matching searches. Use of Question Mark The question mark character ( ? ) allows any character to be in a particular position in a matching string for the search pattern. It can be used to represent any single character, and you can use it if you aren’t sure of a word’s spelling ("advis?r" or "station?ry").
Types of Searches Plus Sign ( + ) To specify that a word must be found in a matching document, prefix the word with a plus sign ( + ), a special character. The query "all +good things" will find all stories with good that also have either all or things in them. Make sure you include the space before the plus sign. Otherwise, it will be treated as part of the preceding word. Minus Sign ( - ) To specify that a word must be excluded from all matching documents, prefix the word with a minus sign ( - ).
Types of Searches Examples: !Clinton not Clinton These examples will produce a list with all stories that do not contain the word Clinton. And Negation To negate the sense of a search term in combination with another search term, the caret ( ^ ) or the special word ANDNOT can be used. It is always used in conjunction with two terms.
The Find/Find Next Command The Find/Find Next Command To search for individual occurrences of text in a story, use the Find/Find Next Command (Ctrl+F). Find/Find Next locates the first or next match between your search text and information in stories in the iNEWS database.
The Find/Find Next Command 3. Click Match whole word only to match the search text exactly. 4. Click Match case to match the search text case exactly. 5. Click Find Next. The first occurrence of the search text is highlighted. Or, if the search is unsuccessful, the message "Finished Searching the story" appears. 6. To repeat the search, click Find Next, or press F3. n You can press the Esc key to cancel a Find command search process within a few seconds.
Using the Find All Command Selection field Options First x paragraphs Limit search to text in first x paragraphs. Entire Story Search entire story for specified search text. 4. Click Find. The selection box moves to first occurrence of search text, which is highlighted. Or, if the search is unsuccessful, the message "Can’t find string" appears. If the queue is a locked queue, you will get results, but will be notified the information is unavailable when you attempt to open the search results. 5.
Using the Find All Command 2. On the Simple tab or Advanced tab, fill in the search criteria you want to use. The Find All dialog box lets you perform both simple and advanced searches, depending on whether the chosen queue in which you want to search is indexed; the Advanced tab appears if one or more indexed queues are selected. See “Find All Dialog Box” on page 185 for more information. 3. If the queue name in the Location section is not the queue you want, you can choose a new one.
Using the Find All Command Link two terms with: Search retrieves: and Any story that contains both terms. For example, "roses and lilacs" finds instances where both "roses" and "lilacs" occur. or Any story that contains either term. For example, "roses or lilacs" finds instances where either "roses" or "lilacs" occur. not Any story that contains the first term but not the other term. For example, "roses not lilacs" finds instances where "roses" occurs except instances where "lilacs" also occurs.
Using the Find All Command In the Search For section, you can select to search in the story itself or the story form and whether it “Has” or “Has Not” the string of text you enter in the provided text field. The And and Or radio buttons let you combine multiple words in the search string. The Date Search lets you search for results that match specified date criteria. The number you enter in Maximum Hits determines the maximum number of results the system will return.
Using the Find All Command The Advanced tab provides more advanced options than the Simple tab, such as the Raw Query Editor ability to add multiple rows of search criteria parameters. To add a row to Search For section, click the Plus button (+) provided at the end of the last row. The Plus button will change to a Minus button, which can be used to remove a row from the Search For section. The Raw Query Editor lets you view and/or modify the raw search criteria text.
Using the Find All Command Favorites You can use the Favorites button to restore all search criteria set in the Find All dialog box during the Last Query run in the current session. The Favorites button also lets you save your favorite searches for use again at a later date. For more information, see “Managing Your Favorite Searches” on page 188.
Using the Find All Command 3. (Optional) Select favorites and click Rename to modify their names. 4. (Optional) Select favorites and click Delete to remove it from your list of favorite searches. 5. Click Close. Date Variables for Searching These variables apply to Date Search options in both the Search Queue Setup and the Find All dialog boxes, accessible via an iNEWS Workstation.
Using the Find Global Command Option Description This Month Range = 00:00:00 of the first day of this month through 23:59:59 of the last day of this month Last Month Range = 00:00:00 of the first day of prior month through 23:59:59 of the last day of prior month Next Quarter Range = 00:00:00 of the first day of first month of next quarter through 23:59:59 of the last day of last month of next quarter This Quarter Range = 00:00:00 of the first day of first month of this quarter through 23:59:59 of
Search Results Pane 2. In the Location section, select the top of the directory tree. n Selecting anything other than the top of the directory tree will result in a Find All search of the selected folder or queue. 3. In the Search For section’s text box, type the search text. 4. Click OK to send the search. As iNEWS finds search results, they will appear in the Search Results pane. When the search is complete, you can see the number of results at the top of the Search Results pane. 5.
Search Results Pane n You can configure the form used for the Search Results pane by selecting Tools > Options > Preferences and clicking on the Search Results tab. Results Pane Description Item Description Refine Use this box to enter additional words to your search, to further refine it. You’d want to use this box if your initial search produces too many results.
Search Queues Results Pane Description Item Description Status Box Located at the bottom of the Search Results pane, next to the Clear/Stop button, this box displays current search state. If there are errors in the search, or if you stop a search, the appropriate message displays. If the Seek server is busy when you start your search, you will be notified in this box.
Search Queues The Search Queue Setup dialog box opens with the name of the search queue appearing in square brackets in the title bar. For instance, CRIME is the search queue name in the following sample image. 4. Select the indexed queue or queues you want to search from your site or a Community site, if available. To choose multiple queues, press and hold the Control key while clicking on your selections. 5. Use the Search For area of the Search Criteria tab to set the filters for your search.
Search Queues The following example shows two search queues created in the WIRES directory, each for a different topic: one regarding the New York Stock Exchange, the other on topics about terrorism. 9. After the search queue is created, by default it will use the queue form and read group already associated with the parent directory in which the search queue was created. You can view these properties or modify them by doing the following: a. Right-click on the new search queue in the Directory panel.
Search Queues Only the queue form property on the Forms tab may be altered for a search queue. Though the other properties are displayed, they are read-only and not used by the system. On the Groups tab, only the read group property may be altered. A setting of ! means no read group is defined; therefore, there is no restriction, and every user can see the search queue.
Word Delimiters c. Click OK. If any settings were modified, they will be saved. To close without saving, click Cancel. Word Delimiters When words are separated by white space and/or special characters, the white space, whether tabs or spaces, is equivalent to a single separator and is called a "word delimiter." Word delimiters are never indexed as part of a word and should not be used in search expressions. In the name, "O’Connor," for example, the apostrophe is a word delimiter and is not indexed.
Field Searches Near Value You can also use the special word NEAR between words or phrases that must be within 10 words of each other, but in the same order. For example, taxes NEAR deductions will find stories containing taxes after all the deductions, but NOT deductions figured from state taxes Field Searches Field searches look in specified Form fields (such as Writer, Endorsed-By, Title, Tape ID, and so on) or in virtual fields (such as Form, Cues, and Body) for information you request.
Field Searches Values in Fields: Alphanumeric vs. Numeric Some fields in a story form will always contain strictly numeric data such as the audio time (a number of seconds) or a line count. Other standard date fields, such as Modified-By, will be converted to strictly numeric fields by the indexer. Still other fields, such as Title or Writer, are usually letters, but may have some combination of letters and numbers (for example, a user could have the alphanumeric username of steve3).
Field Searches 20:30:00 January 25, 2014 8:30:00 8:30:00 Jan. 25, 2014 1/25/2014 8:30:00 n These formats are localized for other languages as well, so that "25 janvier 2014" will work if your locale is French, and "25.1.2014" will be understood as well. In the raw query format, date and time values are expressed as numeric values in search expressions. The form of the number is: yyyymmddhhmmss.
Searching Older Stories Searching Older Stories The find process normally begins: • At the top of a queue if you are in the Directory panel and have selected but not yet opened a queue (Find All only) • In the queue panel, at the first story below the selected story • At your cursor position, if you are in a story If you are in the queue panel and want to start a search (either Find or Find All) with a story older than the one you have currently selected, use the following procedure to access the Go
18 Local Databases With a local database you can create queues and edit stories before placing them on the iNEWS Server where all users share information. While daily work is done at an iNEWS Workstation, it is still useful for you to have an understanding of the larger architecture, which makes up the system.
Local Database Structure Local Database Structure You must build a local database on a user’s computer before the user can create or copy stories to and from the regular server database. In some cases, your system administrator(s) will want to create a standard local database for all users as a “starter” database. For the average user the following local database structure would be more than adequate: C:\Generic Scripts Notes Rolodex You could also create queues for various projects a user is working on,
Local Database Security For instructions on creating folders and queues in your local database, see “Creating a Folder in Your Local Database” on page 207 and “Creating a Queue in Your Local Database” on page 208. Forms and Print Styles for Local Databases In iNEWS, forms are created and assigned to queues to customize the type of information that appears in the stories in those queues.
Creating a Local Database Security on the local database is completely controlled by the security measures provided by the PC’s operating system. Consequently, users should consider local databases unsecure and the data contained within them available to any user of the PC. Creating a Local Database You can create a local database on any local drive accessible to your workstation.
Logging into a Local Database t n Type the path to the folder where the new local database will be. The iNEWS Workstation will display the entire path to the local database, so if more than one database is created in the same folder location, such as My Documents, the directory display will look identical for both unless the user hovers the mouse pointer over each one. t Click Browse and select the folder in the Browse for Folder dialog box. 4. Click OK.
Creating a Folder in Your Local Database 2. Enter a User ID in the User field. 3. Delete any information from the Server and Password fields in the Remote Connection section. n You do not need a password to log into a local database; however, you must clear the Server field in the iNEWS Server Connection dialog box to only log in to the local database. 4. Select the local database to which you want to log in from those shown in the Local Database(s) section. 5. Click Login.
Creating a Queue in Your Local Database 3. Type the name of the new folder, such as 10P. 4. Press Enter to save the new folder name. The newly created folder will inherit the database traits of its parent directory initially. You can open the new queue by double-clicking on it. Creating a Queue in Your Local Database You can create a new queue, such as a rundown queue for your 10PM show, in your local database from the Directory panel of the iNEWS Workspace. To create a new queue: 1.
Deleting a Folder or Queue from a Local Database Deleting a Folder or Queue from a Local Database A directory (folder) must be empty before you can delete it. To delete a folder or queue: 1. In the Directory panel of the iNEWS Workspace, select the folder or queue you want to remove from the local database. 2. Select Tools > Delete. n All stories in a queue must be deleted before you can delete the queue.
19 Connecting to a Remote Service Remote service is a console for remotely accessing the iNEWS Servers. Connect to a remote service to access data, send commands to the service, and capture information from it. You can read the attributes of the connection session and select the service. To connect to a remote service: 1. Select Communicate > Connect to Service. The Connect to Service dialog box opens. 2. Click a service from the list of available services. 3. Click Connect. A console window opens.
Disconnecting from a Remote Service Disconnecting from a Remote Service When you are done with your connect session, log out of the remote service as directed by your system administrator. If the remote session window doesn’t close by itself within 30 seconds, type Ctrl+] to display the command prompt. Then type quit, such as: cmd> quit • Do not select File > Exit to end a session. Exit only closes the window, but it does not log you out.
A System Shortcuts In iNEWS, there are several ways to perform almost any action. This is because different users like to work within the system in different ways. The iNEWS system lets you perform system actions in the following ways: • Press a key or combination of keys on the keyboard For example, press Ctrl+N to create a new story. • Use your cursor to click on a menu and a command within the menu For example, select File > New Story.
Directory Panel Shortcuts Directory panel shortcut keys allow you to move quickly within the Directory panel. The Directory panel must be active in order for these shortcut keys to work as described below.
Queue Panel Shortcuts Press this on the keyboard: To: Move to the left side of a mail window Alt+Left arrow Move to the right side of a mail window Alt+Right arrow Open the Message History dialog box Shift+F8 Toggle the Message toolbar F8 to be displayed or hidden Use this menu and command: Use this toolbar and button: Communicate > Messages > Show History Message > History Right-click to access this context menu command: View > Message Bar, Main > Message Bar or Communicate > Messages > Mess
To: Press this on the keyboard: Use this menu Use this toolbar and command: and button: Right-click to access this context menu command: Delete a selected story Delete or Ctrl+K Edit > Kill Kill Story(ies) Display the Queue Properties window for a selected queue Alt+Return (or Alt+Enter) Edit > Properties Properties Edit lock a story Ctrl+E Story > Edit Lock Main > Edit Lock/Unlock Open the Find dialog box Ctrl+F Edit > Find Find > Find Open the system print dialog box Shift+Ctrl+P File
Story Panel Shortcuts To: Press this on the keyboard: Use this menu Use this toolbar and command: and button: Right-click to access this context menu command: Create story group Ctrl+Alt+G Group Stories > Create Create Story Group Group Stories > Dissolve Dissolve Story Group Dissolve story group Story Panel Shortcuts Story panel shortcut keys let you move quickly within the Story panel. The Story panel must be active in order for these shortcut keys to work as described below.
To: Press this on the keyboard: Use this menu and command: Edit lock the active story Ctrl+E Story > Edit Lock Erase the Scratchpad Shift+Ctrl+Delete Edit > Erase Scratchpad Find All looks for search string in queue or directory (indexed or non-indexed) Shift+Ctrl+F Edit > Find All Find Global looks for search Shift+Ctrl+G string within all indexed queues in database Right-click to access this Use this toolbar context menu and button: command: Main > Edit Lock/Unlock Scratchpad > Erase Scratch
Story Panel Shortcuts To: Press this on the keyboard: Use this menu and command: Timing a block of text Shift+Ctrl+B Story > Block Time Underline text Ctrl+U Format > Underline Undo the previous action Ctrl+Z Edit > Undo Right-click to access this Use this toolbar context menu and button: command: Block Time Format > Underline Format > Underline Undo Story Panel Shortcuts: Navigation To move: Press this on the keyboard: Use this menu and command: Use this toolbar and button: Story > Show
Press this on the keyboard: To move: To the beginning of the previous word Ctrl+Left arrow Right one character Right arrow To the beginning of the next word Ctrl+Right arrow Up one line Up arrow Up one paragraph Ctrl+Up arrow Down one line Down arrow Down one paragraph Ctrl+Down arrow Use this menu and command: Use this toolbar and button: Story Panel Shortcuts: Opening Stories To open: Press this on the keyboard: Use this menu and command: Use this toolbar and button: The first story
Story Panel Shortcuts Press this on the keyboard: To select: Use this menu and command: Right-click to access this Use this toolbar context menu and button: command: Text, a character at a time, Right arrow moving forward (to the right) Text, a word at a time, Ctrl+Right arrow moving forward (to the right) Text, a line at a time, moving Up arrow up (toward the beginning of a story) Text, a paragraph at a time, moving up (toward the beginning of a story) Ctrl+Up arrow Text, a line at a time, moving Do
Project Shortcuts The Project tab shortcut keys let you create new projects or facets, delete them, and so forth. The Project tab must be active in order for these shortcut keys to work as described below. n Access to context menus depend on position within the user interface.
Search Keyboard Shortcuts To: Press this on the keyboard: Use this menu and command: Exit iNEWS Alt+F4 File | Exit Undo the last action Ctrl+Z Edit | Undo Zoom in or out of a window Alt+Z View | Zoom Adjust splitter above a selected panel Ctrl+Alt+Up arrow to activate, then continue to press Up arrow to adjust. Adjust splitter below a selected panel Ctrl+Alt+Down arrow to activate, then continue to press Down arrow to adjust.
B Icons The following topics offer a quick reference guide to the icons you will encounter while working in iNEWS. This reference does not provide details for the many buttons seen on toolbars within the iNEWS user interface. For information about these buttons and their functions, see “Toolbars” on page 45.
Directory Panel Icons Directory panel icons help to identify elements within the iNEWS database, such as queues, projects, and facets. Icon Description Indicates a local iNEWS system or a remote iNEWS system in a Community on the local system. The green light (or dots) on the server icon appears red if the system is unavailable. Indicates a directory or subordinate folders. Each directory can contain subordinate folders and queues.
Queue Panel Icons Icon Description Indicates that the user, whose name was typed in the To: text box of the Messages toolbar, is logged in to iNEWS. Indicates that the user, whose name was typed in the To: text box of the Messages toolbar, is not logged in. Indicates that you entered an invalid user name in the To: text box of the Messages toolbar. Indicates the user listed in the Check Name dialog box is logged in and available to receive messages.
Glossary account A level of authorization assigned to individuals using iNEWS, it determines the types of information they can access and the actions they can perform. Account types include User, User Manager, Superuser, and System Administrator. alias A code of up to 12 alphanumeric characters, it substitutes individual user names and automates the distribution of a mail story to a group of people. anchor 1. The person who presents a newscast on-air to a television audience.
Glossary To call a service that is either local (such as an archive system) or remote (such as Nexis). In iNEWS, users connect to services to access data. cue See production cue. cume time The amount of airtime required from the beginning of the show up to a certain point in the show in order for the show to remain on-schedule. It is displayed in an optional field with each entry in a rundown queue. Cume time is used by some producers when building, ordering, or airing a newscast.
Glossary instruction panel One of three sub-panels of the Story panel, which contains production cues of a story for various devices that interface with iNEWS. key A special alphanumeric code between 1 and 12 characters that a user assigns to a queue or story to lock it. To open, or unlock, a queue or story, a user must have the key. See also lock, easy lock, key lock. key lock A feature that allows a user to lock a queue.
Glossary path name The hierarchical name of the directory and queue in which a story is located. For instance, the pathname for the yankees queue is WIRES.SPORTS.STORIES.YANKEES. 1. An area where iNEWS places copies of wire stories (usually in WIRES.ADVISORY.PRIORITY). priority queue 2. It is also a queue designated to be read first by a server program for new stories. production cue A prompt to start a story element, such as a video playback.
Glossary read rate The number of words per minute that a presenter can read a news story. The iNEWS system determines the total running time of a newscast based on the read rate of the assigned presenter. refresh A queue property or trait that automatically updates your terminal’s display of the queue when changes are made to that queue by another user or by the system.
Glossary story text sub-panel One of three sub-panels of the Story panel, which contains text of the story read on-air by the presenter. superuser A user account that is given access to restricted functions in iNEWS. Superuser status can be assigned by a system administrator or another superuser. syntax Syntax is the systematic way in which linguistic elements are put together to form search phrases or clauses.
ABCDEFGHIJKLMNOPQRSTUVWXYZ Index Index A Abstract Display 66 Alerts history 70 ALL queue 110 Autoscript function 122 Avid how to order documentation 17 online support 16 training services 17 B Backtime 136 Calculating from Out Time 136 Basic Proximity Searches 197 Break lines 135 Broadcast 144 Synchronizing Rundown Queues During 144 Broadcast Control 138 Establishing in a Queue 138 BUCKET 110 create new story in 117 Bulletins 69 Custom toolbars 50 creating 50 modifying 52 shortcut button images 57 shor
Index ABCDEFGHIJKLMNOPQRSTUVWXYZ Flash wire stories 70 Floating a Story 146 Form fields 60 Formatting text 78 Forms for ALL or QUERY queues in projects 111 for facets 115 Forwarding Mail 161 Hiding a Toolbar 47 Links 77 Loading a Rundown Queue into Broadcast Control 140 Local Printing 147 Local Printing a Queue 152 Local Printing a Story 153 Local Printing Dialog 148 Locking easy lock a story 102 easy lock queues 60 edit lock a story 102 key lock a story 103 key lock queues 61 Logging into a Local Datab
ABCDEFGHIJKLMNOPQRSTUVWXYZ P Panels 40 zooming in 40 zooming out 41 Panels, defined 34 Passwords changing 32 Pasting Text from the Scratch Pad 81, 82 Pattern Matching Searches 178 Phrase Searches 178 Placeholders MOS object 130 primary machine control 130 Placing a Rundown Queue in Show Timing Mode 141 Preferences Backup 167 Confirmation 166 Refresh 168 Session 165 Printing 147 Priority wire stories 70 Proccedures adding page breaks to stories 82 Procedures access priority queue 31 add shortcut button 119
Index ABCDEFGHIJKLMNOPQRSTUVWXYZ paste text from iNEWS Scratchpad 82 protecting stories from deletion 105 recovering a backed up story 106 refresh a queue 63 remove edit lock from stories 104 remove story endorsement 135 replace text in a story 80 resize workspace panels 40 retrieving a killed story 107 reusing legacy stories 107 saving a story 85 search for text in a queue 64 search for text in stories 79 selecting a story 87 selecting stories in sequence 87 selecting stories out of sequence 87 specifyin
ABCDEFGHIJKLMNOPQRSTUVWXYZ Replying to a Message 157 Replying to Mail 160 Rundown Queues 144 Synchronizing During Rundown Queues 144 Rundowns creating story groups in 95 S Saving a Message as a Story 158 Saving a Session 164 Scratch Pad 81, 82 Pasting Text from 81, 82 Scratchpad 81 erasing 82 pasting from 82 Script templates 125 Scripts adding CGs 123 adding production cues 122 adding still store cues 124 adding video cues 124 CG title entry 126 deleting production cues 125 display production cues 122 hidi
Index ABCDEFGHIJKLMNOPQRSTUVWXYZ protection 101 recovering 106 remove edit lock 104 Removing the Edit Lock from 104 replace text 80 retrieving deleted 107 save message as story 85 saving 85 Saving a Message as 158 scripted 121 searching for text 79 selecting 87 selecting several in sequence 87 selecting several out of sequence 87 spell-checking 83 Synchronizing the First 143 unlocking 105 unscripting 132 using script templates 125 versions of 107 Story Form sub-panel 73 displaying 74 Story links 77 Story
ABCDEFGHIJKLMNOPQRSTUVWXYZ Index Z Zoom mode 41 240
Index 241 ABCDEFGHIJKLMNOPQRSTUVWXYZ
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