Avid® Nearchive™ Administrator’s and User’s Guide m a k e m a n a g e m ove | m e d i a ™ Avid ®
Copyright and Disclaimer Product specifications are subject to change without notice and do not represent a commitment on the part of Avid Technology, Inc. The software described in this document is furnished under a license agreement. You can obtain a copy of that license by visiting Avid's Web site at www.avid.com. The terms of that license are also available in the product in the same directory as the software.
The following disclaimer is required by Ray Sauers Associates, Inc.: “Install-It” is licensed from Ray Sauers Associates, Inc. End-User is prohibited from taking any action to derive a source code equivalent of “Install-It,” including by reverse assembly or reverse compilation, Ray Sauers Associates, Inc.
GOT FOOTAGE? Editors — Filmmakers — Special Effects Artists — Game Developers — Animators — Educators — Broadcasters — Content creators of every genre — Just finished an incredible project and want to share it with the world? Send us your reels and we may use your footage in our show reel or demo!* For a copy of our release and Avid’s mailing address, go to www.avid.com/footage. *Note: Avid cannot guarantee the use of materials submitted.
Contents Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 2 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Accessing Shortcut Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Privilege Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Creating User Accounts . . . . .
Transferring Media Objects from an Avid Editing Application to the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Retrieving Media Objects from the Nearchive System and Restoring Them to an Avid Unity MediaNetwork Workgroup . . . . . . . 60 Retrieving Media Objects from the Nearchive System and Restoring Them to Your Avid Editing Application . . . . . . . . . . . .
Chapter 5 Viewing and Using Your Search Results. . . . . . . . . . . . . . . . . 91 Viewing Your Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Display Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Media Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Sorting Media Objects in the Results Frame . . . . . . . . . . . . . . . . . . 94 Selecting Media Objects . . . . . . . . . . .
Using This Guide Congratulations on your purchase of Avid® Nearchive™, a powerful storage solution. The Nearchive system allows Avid’s customers to store media files on local shared drives instead of on Avid Unity™ file systems. Who Should Use This Guide This guide is intended for the Nearchive system administrators and users. About This Guide The Contents lists all topics included in the book.
Using This Guide Symbols and Conventions Avid documentation uses the following symbols and conventions: Symbol or Convention Meaning or Action n A note provides important related information, reminders, recommendations, and strong suggestions. c A caution means that a specific action you take could cause harm to your computer or cause you to lose data. w A warning describes an action that could cause you physical harm.
If You Need Help Symbol or Convention Meaning or Action Double-click Click the left mouse button (Windows) or the mouse button (Macintosh) twice rapidly. Right-click Quickly press and release the right mouse button (Windows only). Drag Press and hold the left mouse button (Windows) or the mouse button (Macintosh) while you move the mouse. Ctrl+key k+key Press and hold the first key while you press the second key. If You Need Help If you are having trouble using the Nearchive system: 1.
Using This Guide Related Information The following documents provide more information about the Nearchive system: • Avid Nearchive Version 1.0 Release Notes • Avid Nearchive Hardware Setup Guide If You Have Documentation Comments Avid Technology continuously seeks to improve its documentation. We value your comments about this guide, the Help, and other Avid-supplied documentation. Simply e-mail your documentation comments to Avid Technology at TechPubs@avid.
Chapter 1 Getting Started The Nearchive system is a storage management tool that allows you to store large numbers of media objects (master clips, sequences, effects, and any other type of object that references digital media) in network-attached storage and retrieve them later.
Chapter 1 Getting Started Nearchive MediaManager Nearchive MediaManager provides sophisticated search capabilities for finding media objects stored in the Nearchive local storage. Nearchive MediaManager is easy to access and use. Its user interface (UI) opens in a standard Web browser and allows you to quickly search or browse its contents for objects of interest. Drag-and-drop support allows you to add Avid media objects to and retrieve Avid media objects from its database.
The Nearchive System Overview About Adding Media Objects to the Nearchive System In a workgroup environment, you can send to the Nearchive system by using an Avid editing application’s Transfer menu, or you can drag objects from a workgroup MediaManager UI and drop them into the Nearchive MediaManager UI. In a standalone environment, you can send to the Nearchive system by selecting Transfer > Send to Workgroup in the Avid editing application.
Chapter 1 Getting Started • In a workgroup environment, you can drag objects from Nearchive MediaManager and drop them into a workgroup MediaManager or into a bin in an Avid editing application. • In a standalone environment, you can drag objects from Nearchive MediaManager and drop them into a bin in an Avid editing application. For more information, see see Chapter 3. Accessing and Logging In to the Nearchive System The Nearchive UI is implemented as a dynamic Web page.
Accessing and Logging In to the Nearchive System Logging In as Administrator Each time you open the Nearchive system, a login screen appears, prompting you to enter a user name and password. To gain access to the administrative functions of the Nearchive system, you must supply a user name with administrative privileges. Once you have logged in as administrator, you can access all the standard Nearchive system functionality as well as its administrative functions.
Chapter 1 Getting Started User Interface Overview Although the Nearchive MediaManager database actually runs on a dedicated server system, you can easily access and use the database from any Avid Unity MediaNetwork editor client by simply opening the appropriate dynamic Web page in Internet Explorer. Mode selector Moderelated controls Control frame Results frame The user interface is designed to provide access to the most commonly used functions without using complex menus or multiple dialog boxes.
User Interface Overview The following sections describe the parts of the Nearchive MediaManager user interface: • Mode Selector • Control Frame • Results Frame Mode Selector The mode selector determines Nearchive MediaManager’s functional mode and thus which mode-related controls are displayed in the user interface. Table 1 describes the four available modes. Table 1 Nearchive MediaManager Modes Mode Description Searches Edit, delete, and run saved searches.
Chapter 1 Getting Started Control Frame The control frame is the focus of all operations that you can perform using Nearchive MediaManager. Except in Administration mode, it provides access to the Head Frame Viewer, Simple Search controls, and Desktop Check-In. Additionally, the control frame provides a central area whose contents are determined by the selected mode.
User Interface Overview Results Frame The results frame displays the media objects returned by your search and browse operations. The results frame offers three views and access to other information such as media relatives. The three views are Storyboard, Frame, and Text view. For more information, see “Display Views” on page 93.
Chapter 1 Getting Started Getting Help Online Help is provided with the Nearchive system. To access Help: t Click Help in the Nearchive system banner. Logging Out When you are finished using the Nearchive system, you should log out rather than leave it open or access another page in Internet Explorer. To log out: t Click Logout in the Nearchive system banner. The Nearchive system logs you out, and the login screen opens.
Chapter 2 Administrative Tasks As the Nearchive system administrator, you will create accounts, set up your system, and maintain the database. Additionally, you might need to perform some procedures if problems do occur.
Chapter 2 Administrative Tasks User Accounts You must create a user account for anyone who needs to access the Nearchive system. Accessing Shortcut Menus When using the Nearchive system, you need to access a shortcut menu for certain procedures. For example, if you want to delete a user, you must access the shortcut menu. To access shortcut menus, follow the appropriate procedure.
User Accounts The Users List You access the Users list when the Nearchive system is in Administration mode to view, create, edit, and delete user accounts. New User icon The following topics describe how to manage your Nearchive system user accounts with the Users list. Creating User Accounts To create a user account: 1. Click Administration in the mode selector. 2. Click the New User icon in the Functions list. The Create User window opens.
Chapter 2 Administrative Tasks 3. Specify the standard user account attributes by typing in the appropriate text boxes. 26 - User Name — The account name (login name). - Password — The login password. Type the required password identically in both the Password and Retype Password text boxes. - Full Name (Option) — The user’s name. - Description (Option) — A brief description of the user or notes about the account’s purpose (for example, the user’s title, role, client type, and so on).
User Accounts 4. Select the user account privilege level (Administrator, Regular User, Regular User with Delete Role, or System User) from the Role list. - Administrator — Can perform functions as a regular user and can also perform administrative tasks such as backup and restore. - Regular User — Can do everything except administrative tasks and delete media. Can also change the account password. - Regular User with Delete Role — Can perform functions as a regular user and can delete files.
Chapter 2 Administrative Tasks 3. Edit the standard user account attributes that you want to change by typing in the appropriate text boxes. n 28 You cannot edit the user name. To change the user name, you must create a new user account with the required name and attributes. - Password — The login password. Type the required password identically in both the Password and Retype Password text boxes. - Full Name (Option) — The user’s name.
User Accounts 4. If necessary, modify the user account privilege level (Administrator, Regular User, Regular User with Delete Role, or System User) by selecting an item from the Role list. - Administrator — Can perform functions as a regular user and can also perform administrative tasks such as backup, restore, and system setup. - Regular User — Can do everything except administrative tasks and delete media. Can also change the account password.
Chapter 2 Administrative Tasks Maintenance Tasks The Nearchive system contains a Microsoft® SQL Server database running on a Windows® 2000 system. c c Do not run any other applications on the database server. They might interfere with operation of the database and slow its response time. You should not use any SQL Server tools other than those described in this chapter to administer the Nearchive system — you might corrupt your data.
Managing Database Size Managing Database Size The Nearchive database currently scales from 3.5 terabytes to 10.5 terabytes of disk space. You should regularly check that sufficient drive space is available by looking at the Nearchive data drive properties. To check disk space: 1. Click Administration in the mode selector. 2. Click the Server Statistics icon in the Functions list. The Server Statistics window opens, indicating the available disk space.
Chapter 2 Administrative Tasks Deleting Media Pending When the Nearchive system users delete media objects from the database, the media is not deleted if the media is used in another catalog. The media objects are moved to the Delete Media Pending catalog. To physically remove these objects and free up the disk space, you must delete them from the Delete Media Pending catalog. n Avid recommends you hide the Delete Media Pending catalog. This prevents users from unintentionally deleting media.
Deleting Disassociated Media The System Setup window opens. Select “Don’t Show” 3. Select “Don’t Show (recommended)” in the Delete Media Pending Catalog list. Deleting Disassociated Media When the Nearchive system media objects are not associated with any catalogs, the media objects are moved to the Disassociated Media catalog. This can happen when a user deletes clips but does not delete the associated media files.
Chapter 2 Administrative Tasks To delete media objects from the Disassociated Media catalog: 1. Click Catalogs in the mode selector. 2. Click the Disassociated Media folder. 3. Select the items in the catalog that you want to delete. 4. Press the Delete key. 5. A delete confirmation message box opens. 6. Click OK. The selected media objects are permanently deleted from the Nearchive system database.
Database Backup and Restore SQL Server should be able to fix and recover from most errors that it finds. If the search returns any data corruption from which it cannot recover, you should search for warning messages that might provide additional information about the problem and might be useful to Avid Customer Support; then contact them for help. You will probably need to restore your database from a recent backup (see “Restoring the Nearchive System Database” on page 38).
Chapter 2 Administrative Tasks The System Setup window opens. 3. Select a drive from the Backup Location list. The default location is drive C. This location can be a tape drive or other removable media device but not a network drive remote from the Nearchive system server. 4. In the Directory text box, accept the default name (backup), or type another name. 5. Click Submit. The new location for the Nearchive system backup files is stored.
Database Backup and Restore Backing Up the Nearchive System Database You should perform a complete backup of the Nearchive system database daily. To back up the Nearchive system database: 1. Click Administration in the mode selector. 2. Click the Backup icon in the Functions list. The Create Backup window opens. 3. Create a new backup file name, or select an existing one: - To create a new backup, select New and then type the name of the file in the text box.
Chapter 2 Administrative Tasks Restoring the Nearchive System Database If the database loses its data or becomes corrupted for any reason, you will need to copy the data from your most recent database backup files back to the database. (This is known as restoring the database.) To restore the Nearchive database: 1. Check that the specified backup location (see “Specifying the Location for the Nearchive System Backup Files” on page 35) contains the backup file that you want to restore. 2.
Database Backup and Restore 5. Specify the directory in which the existing the Nearchive system database is installed by typing the name in the Database Directory text box (for example, E:\SQLData\MSSQL\data). 6. Specify a temporary database name to create from the backup file by typing the name in the Database Name text box. The name must be unique (different from the current database name). 7.
Chapter 2 Administrative Tasks Setting the Session Timeout The Nearchive system defaults to automatically time-out and log you out after it has been idle for more than 30 minutes. You can reset the session timeout to between 10 minutes and 24 hours. To specify the session timeout: 1. Click Administration in the mode selector. 2. Click the System Setup icon in the Functions list. The System Setup window opens. 3. Select another value from the Session Timeout list. 4. Click Submit.
Setting the Default Access Setting the Default Access The Nearchive system allows you to specify the default access for your catalogs: Public or Private. To specify the default access: 1. Click Administration in the mode selector. 2. Click the System Setup icon in the Functions list. The System Setup window opens. 3. Select either Private or Public from the Default Access list.
Chapter 2 Administrative Tasks Creating Volumes c Create volumes only from the Nearchive Base Server. Never use disk management tools from the Nearchive Storage System to manipulate the RAID volumes. Before You Begin Before you create volumes, consider the following: • Once you create a volume, you cannot change it without losing data. • You don’t have to create all your volumes initially. Begin with a minimal setup, and build out as you understand the needs of your work environment.
Creating Volumes To create volumes: 1. Right-click the My Computer icon, and select Manage. 2. Select Disk Management. 3. Right-click an unallocated disk, and select Create Partition. 4. The Create Partition Wizard opens. 5. Click Next.
Chapter 2 Administrative Tasks The Select Partition Type dialog box opens. 6. Select “Primary partition,” and click Next. The Specify Partition Size dialog box opens. The partition size you select will be determined by your site requirements. See “Before You Begin” on page 42.
Creating Volumes 7. Type a partition size in the “Amount of disk space to use” text box, and click Next. The Format Partition dialog box opens. 8. Make the following selections, and click Next: - Select “Format this partition with the following settings.” - Select NTFS as the “File system to use.” - Select Default as the “Allocation unit size.” - Type a name for the “Volume label.” - Select Perform a Quick Format.
Chapter 2 Administrative Tasks Sharing Volumes c Share volumes only from the Nearchive Base Server. Never use disk management tools from the Nearchive Storage System to manipulate the RAID volumes. To share volumes: 1. From the Base Server, double-click the My Computer icon. 2. Right-click Volume, and select Sharing. The Share Properties window opens. Click New Share. 3. Click New Share.
Sharing Volumes The New Share dialog box opens. 4. Type a share name (for example, Volume1), and select a user limit. 5. Click Permissions. The “Permissions for” dialog box opens. 6. Apply permissions to meet the needs for your environment. The minimum set of permissions needed to share volumes is: t Administration and MS receive full permissions, full control. “MS” is the user name created for Services Setup during the Nearchive system installation. t “Everyone” receives read-only.
Chapter 2 Administrative Tasks 7. From the Share Properties dialog box, remove the default share already attached to the volumes you shared. For example, “F$” shows up by default if you have an F drive. If you added another name to it, select “F$” and click Remove Share. Otherwise, Nearchive MediaManager and Nearchive TransferManager will see duplicate F drives. Select default share name. Click Remove Share.
Syncing with Shared Drives To specify the desktop check-in size: 1. Click Administration in the mode selector. 2. Click the System Setup icon in the Functions list. The System Setup window opens. 3. Select a desktop limit from the Desktop Limit list. The range is 100M bytes to 2Gb. 4. Click Submit. When you perform a desktop check-in, the size of the file will be limited to the chosen size. Syncing with Shared Drives The Nearchive system allows you to synchronize with shared drive.
Chapter 2 Administrative Tasks If you make changes to users on shared drives, use the Sync With Shared Drives feature to make sure these users appear in the Users list with the proper privileges. To sync with shared drive users: 1. Click Administration in the mode selector. 2. Click the Sync With Shared Drives icon in the Functions list. Any users that have been added or changed on the Nearchive system now appear in the Users list.
Recovering from a Server Crash Recovering from a Server Crash If the Nearchive Base Server crashes, perform the following procedure. To recover from a server crash: 1. Reboot the Nearchive Base Server. 2. Check the database consistency. See “Checking Consistency” on page 34. 3. Restore from backup if necessary. See “Restoring the Nearchive System Database” on page 38. 4. Make sure the server is functional by simply logging in to the Nearchive system from the browser.
Chapter 2 Administrative Tasks 52
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager This chapter describes how to move media objects into and out of Nearchive MediaManager. n Avid strongly recommends that you use only the methods described in this chapter to add media objects to the Nearchive system storage.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager Configuring TransferManager on Standalone Editing Applications After installing the TransferManager server software on a standalone editing application, you have to configure TransferManager to work with the Nearchive system. n This configuration is for editing applications connected to only a Nearchive system. If your editing application is part of a workgroup, omit this procedure.
Transferring Media Objects from an Avid Unity MediaNetwork Workgroup to the Nearchive System 2. Select the following options: a. In Standalone Settings, select “Accept incoming transfer after timeout.” b. In Timeout, type 0. c. In Directory for incoming transfers, type E:\OMFI MediaFiles n The directory name OMFI MediaFiles is case sensitive. d. Select “Enable auto-cleanup of transfer queues,” and enter values for minutes and seconds. e. Select “Standard logging on.” f.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager To transfer media objects from a workgroup to the Nearchive system: 1. Open the MediaManager application in an existing workgroup, and then open Nearchive MediaManager. 2. Open the bin containing the objects you want to transfer to the Nearchive system. 3. In the bin, select the object you want to transport, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects. 4. Drag the selected files to the Nearchive MediaManager.
Transferring Media Objects from an Avid Editing Application to the Nearchive System Transferring Media Objects from an Avid Editing Application to the Nearchive System You can transfer Avid media objects to Nearchive MediaManager from your Avid editing application. To transfer media objects from your Avid editing application: 1. Click the Start button, and select Programs > Avid > TransferManager. 2.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager Checking In a File from Your Desktop Nearchive MediaManager allows you to take a non-Avid format file from your desktop and store the file in the Nearchive system. For example, you might have a TIFF file, a JPEG file, or a WAV file that you want others to access. Simply check in the file from your desktop. To check in a file from your desktop: 1.
Checking In a File from Your Desktop Catalog icon 4. Click Browse to locate the file on your desktop. 5. Accept the default name or type a file name in the Check-In Name text box. 6. Select the shared drive on Nearchive MediaManager where you want the file to be located. 7. Select the catalog where you want the file to appear. Click the catalog icon if you want to create a new catalog. 8. (Option) Add any comments about the file. n There is a 255-character limit to the comments field. 9. Click Check-In.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager Retrieving Media Objects from the Nearchive System and Restoring Them to an Avid Unity MediaNetwork Workgroup You can transfer media objects from Nearchive MediaManager to a workgroup MediaManager. To transfer media objects from Nearchive MediaManager into a workgroup MediaManager: 1. Open Nearchive MediaManager, and then open your MediaManager in an existing workgroup. 2.
Retrieving Media Objects from the Nearchive System and Restoring Them to Your Avid Editing Application To transfer media objects from Nearchive MediaManager into an Avid editing application: 1. Open the Avid application bin in which you want to store the media objects that you want to retrieve. 2. If you have not already done so, open Nearchive MediaManager. 3. Perform a search or browse operation that returns the object or objects that you want to retrieve. 4.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager If you selected multiple items to transfer, a message box opens, asking if you want to initiate the transfer. 6. Click Transfer, Transfer All, Defer, or Defer All: - If you select Transfer, a message box opens for each clip. You must click OK in each message box to initiate the transfers. - If you select Transfer All, all the items selected are transferred.
Organizing Media Objects with Catalogs Move media from Incoming Folders into catalogs From an Incoming Folder, you can right-click media and select Move to Catalog or Add to Catalog. n To keep the Incoming Folders clean, select Move to Catalog. Moving Media Objects to Catalogs Selecting Move to Catalog results in a single copy of the media residing on the Nearchive system. One copy is moved to the appropriate catalog, and the original copy is removed from the Incoming Folder.
Chapter 3 Moving Media Objects into and out of Nearchive MediaManager Adding Media Objects to Catalogs The Add to Catalog operation results in two copies of the media residing on the Nearchive system. One copy is added to the catalog, and the original copy remains in the Incoming Folder. To add media objects to a catalog: 1. Perform a search or browse operation that returns the objects that you want to add to a catalog. 2.
Chapter 4 Finding Media Objects You find media objects in Nearchive MediaManager by performing simple or extended searches or by browsing catalogs.
Chapter 4 Finding Media Objects Simple Searches The most common method of finding objects in Nearchive MediaManager is to perform a search based on attributes. The database returns the results of any search in the results frame, which offers access to more detailed information about displayed media objects. For more information about the results frame and what you can do with the media objects displayed in it, see Chapter 5. Nearchive MediaManager stores information about media objects in records.
Simple Searches Triangle icon Search attributes Display view for results Extended Search button To perform a simple search: 1. Ensure that the Simple Search controls are visible by selecting Searches or Catalogs in the mode selector and, if necessary, clicking the Triangle icon in the header. 2. Specify the attribute values that match the media objects you want to find by typing in the text boxes or selecting the appropriate entries from the lists.
Chapter 4 Finding Media Objects Saving Your Simple Search To save your simple search so that you can run it without respecifying its criteria: 1. Specify all the criteria for the search by using the Simple Search controls. 2. Click Search. Matching results appear in the results frame. 3. Click Save. The Save Search window opens. 4. Type the name under which you want to save the search and, optionally, a description of the search. 5.
Extended Searches Extended Searches Extended searches allow you to specify complex search criteria to find exactly the objects you need. You can also specify how to sort your results and the view in which to display them.
Chapter 4 Finding Media Objects Specifying Attribute Names, Operators, and Values Table 2 shows the range of valid operators and values for the Nearchive MediaManager extended search attributes. Table 2 Attribute Names, Operators, and Values Field Possible Value Attribute Name Any attribute (standard or custom) defined in Nearchive MediaManager, for example, Catalog Name or Tape ID. For a full list of standard attributes, see Table 3. Operator Varies depending on the attribute selected.
Extended Searches Table 3 lists the standard Nearchive MediaManager attribute names, their meanings, and the values you can enter for them when specifying a search. Table 3 Attribute Name Extended Search Attribute Names and Values Description Search Values Catalog Name A catalog with which the media object is associated Enter text (not case sensitive).
Chapter 4 Finding Media Objects Table 3 72 Extended Search Attribute Names and Values (Continued) Attribute Name Description Incoming Folder Name of an shared drive incoming Enter the name of the shared drive folder incoming folder. Search Values Modified Date When the media object was last modified A particular date (for example, 12/4/02 or 12/4/2002) or a period chosen from a pop-up menu. Name The name of the media object Enter text (not case sensitive; spaces permitted).
Extended Searches Table 3 Extended Search Attribute Names and Values (Continued) Attribute Name Description Search Values Type Type of media object Select an option from the list, or enter master clip, sequence, subclip, effect, motion effect, rendered effect, group, or file. Video Video compression ratio (from the bin) Enter ratio (for example, 2:1). User Attributes User-specified column information Enter text.
Chapter 4 Finding Media Objects 2. Specify the attribute names, operators, and values that make up your search criteria. See “Specifying Attribute Names, Operators, and Values” on page 70. To refine the search by specifying more than one criterion, click More to open up to ten additional More entry lines. If you want to specify additional sets of search criteria that match the media objects you want, click OR to open up to three groups of OR entry criteria. 3.
Extended Searches Refining a Search You Just Performed By default, the Extended Search window closes after you start your search. However, if you want to refine or modify your search by redefining its criteria after you perform the search, keep the Extended Search window open after the search is performed by deselecting Close Window on ‘Search’.
Chapter 4 Finding Media Objects 4. (Option) If you want to make this saved search available to all Nearchive MediaManager users, select Public Resource. If you want to keep the saved search private, make sure this option is not selected. 5. Click Save. The search is saved and added to the list of saved searches displayed in Searches mode, from where it subsequently can be edited and run (see “Managing Saved Searches” on page 76).
Managing Saved Searches Saved search n You can view and open only the saved searches that you created or that are public resources. If a search is not public, you can see it only if your name is in its access list. Editing the Name and Description of a Saved Search To edit the name or description of a saved search: 1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector. (Macintosh) Place mouse pointer over the shortcut menu arrow. 2.
Chapter 4 Finding Media Objects Deleting a Saved Search To delete a saved search: 1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector. 2. Select Delete from the shortcut menu. See “Accessing Shortcut Menus” on page 24. The Confirm Delete window opens. 3. Click OK to delete the saved search. Browsing a Catalog You can place any media object in the database into one or more appropriately named catalogs.
Browsing a Catalog To browse the media objects associated with a particular catalog: t Click the catalog name. Media objects found are displayed in the results frame. Displaying Catalogs on a Macintosh Client The following feature applies when viewing the Nearchive MediaManager browser on a Macintosh client. Catalogs are now displayed in banks of 50. This makes it faster to display the catalogs if you have a large number of catalogs. If you have more than 50 catalogs, Page mode will be displayed.
Chapter 4 Finding Media Objects Creating a New Catalog To create a new catalog: 1. Click Catalogs in the mode selector. 2. Click the Folder icon in the Catalogs browser header. The Create Catalog window opens. 3. Type the name and, optionally, a description of the catalog. 4. (Option) If you want to make this catalog available to all Nearchive MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected. 5. Click Save. The catalog is saved.
Changing Access Control 3. Make any changes to the name or description of the catalog. 4. (Option) If you want to make this catalog available to all Nearchive MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected. 5. Click Save. The catalog is saved. Changing Access Control Access control is based on catalogs and shared volumes. As a user, you can change the access control of the catalogs or Saved Searches that you created.
Chapter 4 Finding Media Objects The Modify Access Control window opens. 3. Click Add. The Add User window opens.
Creating an Access List 4. Click the name of the user or users you want to add. 5. Select the Access Mode for the user, either Full or No Access. Full means that users can see, modify, and delete metadata and media data. 6. Click Save. 7. If you need to change the access after setting the Access Mode, click the user name in the list, click Modify, and change the Access Mode to either Full or No Access.
Chapter 4 Finding Media Objects To create an access list: 1. Click Administration in the mode selector. The Administration Functions list appears along with a list of users and any created access lists. New Access List icon 2. Click the New Access List icon in the Functions list. The Create Access List window opens.
Creating an Access List 3. In the Name text box, type a name for your access list. The access list name cannot include a space. 4. In the Users list, click the name of the user you want to add to your access list. 5. Select the Access Mode for the user, either Full or No Access. 6. Click the right arrow button to add the user to your access list. 7. Continue selecting users, setting their Access Mode, and adding them to your access list.
Chapter 4 Finding Media Objects To change an access list: 1. Click Catalogs in the mode selector. 2. Select Modify Access Control from the shortcut menu. See “Accessing Shortcut Menus” on page 24. The Modify Access Control window opens. 3. Select a new access list from the Access List menu. The new access list is added to the Users list. The added access list users inherit the privileges given to them when the access list was created.
Editing an Existing Access List Editing an Existing Access List The following example provides just one reason to edit an existing access list. Imagine you have an “All Editors” access list, which is used for private catalogs. When two new editors join your group, you decide to add them to the “All Editors” access list. Now your new editors have access to all the private catalogs available through the “All Editors” access list. To edit an access list: 1. Click Administration in the mode selector.
Chapter 4 Finding Media Objects The Edit Access List window opens. 3. Make the changes you want to the access list. 4. Click Save. To edit and change the name of an access list: 1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access lists. You might need to scroll down the list to see the access lists. 2. Select Edit and Save List As from the shortcut menu of the access list you want to edit. See “Accessing Shortcut Menus” on page 24.
Deleting an Access List Deleting an Access List You can delete an access list if you no longer need that access list. As a user, you can delete only access lists that you created. An administrator can delete any access list. To delete an access list: 1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access lists. n You will see only the access lists to which you belong. 2.
Chapter 4 Finding Media Objects 90
Chapter 5 Viewing and Using Your Search Results The results frame displays the media objects found by all Nearchive MediaManager searches and catalog browsing operations. It allows you to view results, obtain additional information about them (including media relatives), and check them out by dragging them into the bin of an Avid editing application.
Chapter 5 Viewing and Using Your Search Results View selector Status bar The results frame is a flexible, interactive results viewer — it does not present a static view of your search results. The results frame offers three display views for your results, provides access to detailed information and head frames for selected objects, and allows you to perform searches for objects related to those displayed (media relatives and other objects from the same source tape).
Viewing Your Search Results The results frame also allows you to use or manage media objects displayed there by dragging them to appropriate locations. In this manner, you can: • Check out media objects from MediaManager (see “Moving Your Search Results” on page 102). • Add media objects to catalogs (see “Adding Media Objects to Catalogs” on page 102). • Mark media objects for deletion (see “Deleting Media Objects from Nearchive MediaManager” on page 103).
Chapter 5 Viewing and Using Your Search Results Media Status Each media object in Text, Storyboard, and Frame view has an associated Media Status indicator. The color of the indicator shows the status of the media. Media Status indicator (Text view) Media Status indicator (Frame view) Media Status Indicator Color Indicates Yellow Media is online. Red Media is offline, or media is on a remote workgroup. Blue Some of the related media files are offline.
Viewing Your Search Results To sort media objects displayed in the results frame according to a specific attribute: 1. Switch to Text view. 2. Click the appropriate column heading (for example, Name, Creation Date, or Duration). The results are re-sorted in ascending order. 3. Click the heading again to sort the results in descending order. Selecting Media Objects To select media objects in Text view: t Click the check box next to the Text List icon.
Chapter 5 Viewing and Using Your Search Results To select all media objects: t Click Select All in the status bar at the bottom of the Nearchive MediaManager page. If the number of items returned on a search is greater than one page can display, the status bar displays Select Page instead of Select All. The Page Size option at the top of the results frame allows you to select to show more or fewer media objects per display page.
Viewing Your Search Results Viewing Head Frames If associated media was online when a media object was checked in to MediaManager, that object’s record will include a head frame stored in low-resolution JPEG format. Storyboard and Frame view entries include small inline head-frame images where available. To view a larger head-frame image for a media object: 1. Click to select the object you want to view. 2. Open the Head Frame Viewer by clicking the Triangle icon.
Chapter 5 Viewing and Using Your Search Results Media size status display To obtain the media size information for multiple media files: t In the results frame, Ctrl+click (Windows) or Shift+click (Macintosh) the files for which you want to obtain size information. The status bar at the bottom of the results frame displays the total media size of the selected files. n The total media size is a rounded-off estimate and should be used as such.
Viewing Your Search Results The Clip Information window opens. Unique identifier number for each clip Click to expand. The Clip Information window shows: • A title bar with a unique identifier number. For example, “Clip 42.1228598735.2511840 (66).
Chapter 5 Viewing and Using Your Search Results To add comments: t n Type them in the Comments text box, and click Update. (Update saves the comments and closes the dialog box.) This is a good place to add keywords. There is a 255-character limit to the comments field. Viewing Media Relatives Finding a media object’s media relatives (clips that are referenced by a sequence or sequences that reference a clip) is often useful.
Viewing Your Search Results To close an object’s relatives view: t Click the Minus (-) icon beside an object name to close its relatives view. To open an object’s relatives view: t Click the Plus (+) icon beside an object name to open its relatives view. To open or close the entire relatives tree: t Click the Plus or Minus icon (as appropriate) in the status bar to open or close the entire relatives tree.
Chapter 5 Viewing and Using Your Search Results Moving Your Search Results After performing a search, you may decide to move media out of storage so it can be used again. The only way to move media objects out of Nearchive MediaManager is to use the drag-and-drop method. • You can drag media objects from Nearchive MediaManager and drop them into the MediaManager of an existing workgroup. • You can drag media objects from Nearchive MediaManager and drop them into the bin of an Avid editing application.
Deleting Media Objects from Nearchive MediaManager Deleting Media Objects from Nearchive MediaManager You can delete media if you are an administrator or a power user (Regular User with Delete Role). Access control rules apply to power users. Delete options are set by the administrator. Check with your administrator to see which setting applies to your environment, and see “User Accounts” on page 24. Deleting a Catalog You can delete an entire catalog and all the media that exists in that catalog.
Chapter 5 Viewing and Using Your Search Results Deleting Selected Media Objects You can delete clips in several ways. You can delete all the clips of a given type from a catalog. You can delete selected clips from a catalog. You can delete all the clips in a catalog that are not referenced by sequences of interest. n If you perform a simple search and try to delete media objects that appear as a result of the search, you can delete the media objects only if you are an administrator.
Deleting Media Objects from Nearchive MediaManager 5. Click Delete. n - If the items you selected for deletion are not in use by another catalog, the items will be deleted. - If the items you selected for deletion are in use by another catalog, they will not be deleted. Media requested for deletion but not deleted due to a reference from another catalog is placed in the Delete Media Pending catalog.
Chapter 5 Viewing and Using Your Search Results 3. Select the items you want to delete (master clips, associated media files, and so forth.) 4. Click “Show track details.” 5. Select the tracks you want to delete. 6. Click Delete to delete the media objects.
Chapter 6 Using Nearchive TransferManager This chapter provides an overview of Nearchive Transfer Manager and describes how to use the TransferManager Status window to monitor the status of transfers.
Chapter 6 Using Nearchive TransferManager Transfer Options You can use Nearchive TransferManager in either a workgroup environment or a standalone environment. Workgroup Environment When you use Nearchive TransferManager in a workgroup environment, you can transfer files in the following ways. n TransferManager works in the background, and you actually use the Nearchive MediaManager UI to initiate file transfers.
Setting Up the Avid Editing Application for Transfers Setting Up the Avid Editing Application for Transfers You must have TransferManager installed and enabled on your Avid editing application before you can transfer media. When you complete a sequence, you can transfer it from the editing application to any other connected workgroup. Once you send the sequence, you can continue working while the transfer is taking place.
Chapter 6 Using Nearchive TransferManager 4. Select User Dialog To Accept/Refuse and one of the following methods for accepting transfers: n - Wait for User Action (No Timeout) — User receives a message request for a transfer. User must click OK for the transfer to occur. - Accept After Timeout — Automatically accepts file after timeout. - Refuse After Timeout — Does not accept the file after the timeout. - In the Timeout (seconds) text box, type the amount of time you want to set for the timeout.
Monitoring Transfers 8. Type the name of your workgroup in the Workgroup text box. This can be any name you give your workgroup and is for display purposes only. 9. If your environment includes another workgroup that includes another TransferManager server, click Add. 10. In the Other Workgroups area, type the name of the other TransferManager server and the name of the other workgroup. 11. Click OK.
Chapter 6 Using Nearchive TransferManager Status Window You monitor file transfers from the Status window. To monitor the file transfer: 1. Select Transfer > Status. The Transfer Status window opens. 2. Right-click the status of a particular transfer to select the status options (Windows), or Ctrl+Shift+click the status of a particular transfer until the status options appear (Macintosh). 3. Use the following chart to determine the status options during a transfer.
Monitoring Transfers Sorting the Transfer Status Columns You might want to view the status or locations of the transfers in alphabetical order. This makes it easy to view all the completed, paused, or canceled transfers together. To sort a transfer status column: 1. Select Transfer > Status. The Transfer Status window opens. 2. Right-click the column to select the sort options (Windows), or press and hold the mouse button in the Status column until the Sort menu appears (Macintosh). 3.
Chapter 6 Using Nearchive TransferManager Clearing the Transfer Status Window You should periodically clear the Transfer Status window. The Transfer Status window is cleared of any leftover status messages when the editing application is closed and then restarted. If you have not restarted the application recently, and your application appears sluggish, clear the messages in the Transfer Status window. To clear the Transfer Status window: 1. Select Transfer > Status. The Transfer Status window opens. 2.
Monitoring Transfers n If you access multiple browsers on the same system and they all have the same Nearchive TransferManager status URL, only the first browser will correctly refresh itself to show the transfer completed. The other browsers, which will be slightly out of sync and behind, stop showing updates to the transfer when the first browser shows the transfer completed. The secondary browsers will update themselves the next time a transfer starts, forcing a complete refresh.
Chapter 6 Using Nearchive TransferManager The Nearchive TransferManager browser window opens. You can see the transfer status of all jobs being transferred. Mode selector Click hyperlink to view transfer details. Table 4 describes the information displayed in the Status window. Table 4 TransferManager Status Window Details Status Window Column Description Status Displays the status of the current transfers.
Monitoring Transfers Table 4 TransferManager Status Window Details (Continued) Status Window Column Description Priority Allows you to set the priority of each transfer. Progress Indicator The progress indicator is updated as a transfer progresses. Green segments are added to the indicator to show the percentage of the transfer that has completed. TapeID The TapeID of a clip is the same TapeID used in the Avid editing application. This helps identify a particular piece of media.
Chapter 6 Using Nearchive TransferManager The Detail window opens. n The Detail window background color matches the status of the transfer. If you accessed the Detail window from the History window, the background matches the History window background. Command buttons appear at the bottom of the Detail window if the active user owns the transfer or if the Nearchive MediaManager user has administrative privileges.
Monitoring Transfers History Window The History window allows you to view the history of all transfers since the last time you rebooted the Nearchive TransferManager server. To view the history of any transfers: 1. Open the Status window. See “Monitoring Transfers from Your Browser” on page 114. 2. Click History in the mode selector. The History window opens. The History window displays canceled, failed, or successfully completed transfers.
Chapter 6 Using Nearchive TransferManager 120
Index A Accepting transfers in an Avid Nearchive environment 110 Access list changing 85 creating 83 deleting 89 editing 87 Adding users to catalogs 81 Attributes definition of 66 specifying 70 Audio tracks deleting 105 B Backup files procedure 37 C Catalogs adding users to 81 browsing 78 creating new 80 deleting 103 displaying on a Macintosh client 79 editing the name or description of 80 explanation of 78 organizing media objects 62 placing media objects into 102 protecting 83 viewing contents 79 Chec
Index D E Database backing up 37 checking consistency 34 restoring 38 Default access setting 41 Delete Media Pending catalog deleting items from 32 hiding 32 Deleting a catalog 103 an access list 89 audio and video separately 105 from Delete Media Pending catalog 32 from Disassociated Media catalog 33 media objects 103, 104 saved searches 78 setting the options for 103 user account 29 Desktop check in files from 58 Destination in Status window 117 Detail window 117 Disassociated Media catalog deleting it
Index M Macintosh client displaying catalogs on 79 Managing Nearchive MediaManager database 30 Nearchive MediaManager database size 31 Managing saved searches 76 Media deleting 104 Media Deletion settings 103 Media files locating on the Nearchive shared drives 99 Media objects adding to the Nearchive system 15 deleting 103 finding 15 obtaining information 98 placing into catalogs 102 retrieving from the Nearchive system 15 selecting 95 sorting 94 Media relatives viewing 100 Media size obtaining 97 Media st
Index Results frame 21 Resync user account 29 Retrieving media objects from Nearchive to a workgroup 60 from Nearchive to an Avid editing application 60 Role user options 27 SQL Server Query Analyzer 34 Start in Status window 117 Status window clearing 114 Sync with shared drives 49 T S Saving extended searches 75 simple searches 68 Scene attribute 72 Searches deleting saved 78 editing saved 77 extended 69 managing saved 76 performing extended 73 performing simple 66 refining 75 saving 68 simple 66 viewi
Index U Unique identifier clip information window 98 User account attributes 26 creating 25 deleting 29 editing 27 Users list 25 V Video tracks deleting 105 Viewing clip information 99 clips from same source tape 101 head frames 97 media relatives 100 saved searches 76 search results 91 125
Index 126
