User Manual

Dos and Don’ts for Editors Working with Avid Interplay

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When an Avid Interplay server is available in an Avid shared-storage system in the workgroup

environment, Avid strongly encourages not sharing bins or projects. Use the Avid Interplay

Window and the check-in process to share media.

Similarly, you should not use the File > Open Bin command. This is because the “borrowed” bin

will be checked in again to Interplay from inside your project, creating multiple versions of the

bin inside the Interplay database. If you “borrow” material using the File > Open Bin method,

there is a strong risk of material being incorrectly deleted from within Interplay. Using the

Interplay Window for searching, and for sharing media and sequences, is the only way to ensure

that the Interplay database is tracking your work accurately, and that the deletion rules set up for

your specific workflow will be correct.

DOs

• Log in to Interplay when prompted, with your individual username and password. This will

ensure that you have the correct access rights to the Interplay folders that you need.

• Create a new project for your work, or use one that you are confident is not being used by

any other users at the same time.

• Create a new bin, or use one that you are confident is not being used by any other users at the

same time.

• Check in your sequence to Interplay at regular intervals, and particularly before you finish

your editing session, either by using the correct Interplay Folder setting or by

dragging-and-dropping to the correct folder.

• Depending on your facility’s workflow, check in your bin to Interplay at regular intervals

and particularly before you finish your editing session.

• Find the media (master clips, sequences, effects) that you need by using the Interplay

Window and search capabilities.

• Regularly review the contents of your Unchecked-In Avid Assets (UIAA) folder in Interplay

and regularly delete any assets (media, effects, and so on) that you no longer require. Every

time you render your effects, new assets are created and stored in the UIAA until the

sequence or bin is checked in. If check-in is used correctly, the remaining items in the UIAA

at the end of an editing session are not required in any sequence and can therefore be

confidently deleted by the media manager or administrator. Keep in mind that having more

than 5,000 items within an Interplay folder can affect system performance.

Asset deletion in Interplay is done through Interplay Access. If you have not been given this

function, then it is most likely that a media manager or system administrator is responsible for

deleting material. You should regularly inform them of assets you have created that can be

deleted.