Network Scan Station User's Manual
Safety Information When using this equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury. CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Precautions y y y y y Do not install the equipment near heating or air conditioning units. Do not install the equipment in a humid or dusty place. Use only the AC adapter (HEG75-S240320-7L by Hitron) included with the machine. Using other AC adapters may damage the machine and void the warranty. Place the equipment securely on an even, flat surface. Tilted or uneven surfaces may cause mechanical or paper-feeding problems. Retain the box and packing materials for shipping purposes.
FCC Radio Frequency Interference Statement This product has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
Table of Contents 1 Getting Started ......................................................... 1 Introduction ............................................................................................. 1 Features ................................................................................................... 1 External View ........................................................................................... 3 The Front View.........................................................................
Basic Operation ............................................................................... 74 Advanced Operation ........................................................................ 75 Using the Soft Keyboard.................................................................. 80 Using the Address Book................................................................... 81 Sending Your Document to Filing Servers ...............................................83 Basic Operation ..........................
Managing Fax Phone Book.................................................................... 149 Adding a New Fax Number............................................................. 149 Deleting or Modifying Phone Numbers ........................................... 150 Adding a New Fax Group................................................................ 151 Modifying a Phone Group ............................................................... 152 Deleting a Phone Group .....................................
1 Getting Started Introduction Thank you for purchasing the product, a 4-in-1 MFP. The product offers an unprecedented document delivery technology, transmitting paper documents electronically over the internet. With the product, you can instantly scan single-sided or double-sided paper-based document and deliver the electronic image to various destinations including e-mail addresses, printer, fax machine, ftp servers, web site, or someone else’s computer on the network.
Duplex Scanning: Through the auto document feeder, the product allows you to scan double-sided documents to digitize your documents more effectively. Faxing: With the built-in fax modem and an additional telephone line, the product is able to transmit your scanned document to a remote fax machine just like regular fax machine.
External View The Front View 1 2 3 7 4 5 6 1. Input Paper Tray and Paper Support 5. Control Panel 2. Paper Stopper 6. LCD-display 3. Document Cover 7. ADF Unit 4.
The Connection Ports 1 2 3 4 5 6 7 1. Power Switch: To turn on and off the machine. 2. Power Jack: To connect power with a power cable. 3. Copy Port: To connect the printer with a USB cable. 4. LAN Port: To connect network with a network cable. 5. USB Port: To connect a computer as a USB scanner. 6. Telephone Jack: This telephone jack should be ignored since no handset is provided with the product. 7.
The Control Panel Part B Part C Part A Part A: LCD Display Used to display current operation. Part B: Function Keys: Used to select a working mode. Function Keys: Press to make copy. Press to send your scanned document to e-mail. Press to send your scanned document to a designated server. Press to send your scanned document to a fax machine.
Part C: The Numeric Keypad: Used to enter copy quantity, or the fax number. Part D: Start & Other Keys: Used to select special requirements or the start key to start sending or copying your document(s). Select to access the user tools to set up the system. Select to clear current settings and return to the default settings. Press the button for over 5 seconds to return to the factory default settings. Select to enter power saving mode. • The Power LED – Used to indicate power on and ready status.
Preinstallation Information The product has to be setup properly on your network to perform e-mail and filing functions. Before using the product, please setup the product properly on your network for e-mail and filing function. The following network parameters have to be set. Important ! Make a copy of the following table and ask your Network Administrator to complete the information. 1. DHCP Enable: 2. IP Address: 3. Subnet Mask: 4. Gateway IP: 5. DNS Server: 6. SMTP Server: 7. SMTP Port: 8.
Explanation of contents: 1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. 2. *IP Address: The Internet Protocol (IP) address assigned to your machine by your network administrator or by DHCP server. 3. Subnet Mask: The net mask address assigned by your network administrator or by DHCP server. 4. Gateway IP: The gateway IP address assigned by your network administrator or by DHCP server or by DHCP server. 5.
Note: 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network--making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the product. 2.
Internet Communication Features Scan to E-mail The product allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIFF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.
Scan to Folder Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System), the product allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format. CIFS is the sharing system of Microsoft Windows.
2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product. It is recommended that the administrator read this chapter before installing the machine.
Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 2). Move the lock switch to the “unlocked position”. 1). Open the document cover. Locate the lock switch at the left side.
Connecting the Cables Connecting the Ethernet Cables Connecting to the Network 1. Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub. 2. Connect the other end to the LAN port at the back of the product. LAN Port Connecting the Printer Cable 1. Connect one end of the printer cable (USB cable) to the printer. 2. Connect the other end to the COPY port at the rear of the product.
Connecting the Telephone Line 1. Plug one end of the telephone line to the LINE jack at the left end of the rear panel. Line Jack 2. Plug the other end of telephone line to the “RJ-11” telephone jack provided by the telephone company. Connecting the Power and Turning on the Machine 1. Press the power switch to the “0” position to turn off the product. 2. Connect the small end of the power cable to the Power ({) jack of the product. Power Jack 3. Connect the other end to an appropriate power outlet.
3 Configuring the Machine The following settings or destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network. z Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses. z Filing Destinations: Defines the protocols and destinations to send your scanned document to FTP servers, web, or any personal computers on the network.
Specifying the Product’s Network Settings 1. Turn on the machine. After warming up for a few seconds, the default working mode is prompted on the touch panel. For example, the following Copy mode. 2. Press the Menu button on the control panel. Menu screen.
3. Touch Network Settings to prompt the following Network Settings screen. 4. Since the default TCP/IP information is incorrect, please enter your own network information via the soft keyboard. Touch anywhere on the IP Address/Subnet Mask/Gateway IP/DNS Server field to bring up the soft keyboard and then enter the relevant value. 5. For example, Touch Return after completing entering your information to return to the Network Settings screen. 6.
Specifying More Administrator Settings by the Product’s Web Page 1. Specify the network settings on the control panel via the soft keyboard. (Please refer to the preceding section, Specifying the Product’s Network Settings. 2. The product is designed with an embedded web page to allow the system administrator to remotely manage the product. Simply type the IP address of the product in the URL field of your browser and then press Enter. The product’s web page appears. 3.
Note: 9 The “Management” item and the “Administrative Settings” menu are blocked by password. Click Login to enter the detailed settings since the machine is shipped with no specific password. You can create a password later and write it in your notes in case you may forget it. 9 For effective management, it is recommended to create administrator’s login password later. 9 If you wish to return to factory default settings, simply press the Reset button for over 5 seconds.
Specifying More Administrator Settings by the Network Management Tool 1. Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the installation graphic appears. 2. Choose Network Management Tool and follow the on-screen instruction to complete the installation. 3. Start Network Management Tool by choosing Start>All Programs>Network Management Tool>Network Management Tool. 4. In a second, the Network Management Tool main screen appears as follows. 5.
7. In a second, the MFPs on the network will be displayed in the main screen as follows. 8. Double click the device’s icon or you may try either of the following ways to prompt the product’s embedded web page to specify your desired settings. -Select the device’s icon and choose the Menu Settings tool in the toolbar. -Select the device’s icon and click your right mouse button and choose Menu. 9. Click each item on the menu to enter relevant value.
Summary of the User Tools Information: Used to displays the product’s basic information. Item Description Model Displays the product’s model name. Manufacturer Displays the manufacturer name. MAC Address Displays the scan unit’s MAC address. Serial Number Displays the product’s serial number. System Firmware Version Displays the system’s firmware version. Scanner Firmware Version Displays the scanner’s firmware version. Homepage Version Displays the homepage’s version.
General: Used to specify the product’s general information. Item Description Machine Name Sets product’s machine name. (The name that you wish to show in recipient’s e-mail.) Country Code Select the country which you are located. is required to perform the fax function. Time Zone Sets local time zone based on Greenwich Mean Time (GMT). With the time zone setting, your overseas e-mail will display your local time instead of sender’s local time.
Mail Server: Used to specify the product’s mail server information. Item Description Device E-mail Address Account Device E-mail Address Enter the email address of the device. This is also the default “From” address when you are sending email from the device. OutBox Server (SMTP) IP or URL Enter the SMTP IP or SMTP URL address. Port # Enter the port number of the SMTP server. * 25 Authentication Method Enter the email authentication method.
Base DN Enter your base DN. Base DN (distinguished name) identifies the starting point of a search. A dn indicates what record to view in an LDAP tree. The top level of the LDAP directory tree is the base, referred to as the "base DN". For example, you could indicate a base of dc=com,dc=net for a search that starts at the top and proceeds downward. * Factory Default Note: 1. The login name and password are case-sensitive and are up to 28 characters. 2.
Copier Default: Used to specify the product’s default copy settings. Note when system auto reset time is over or the device is turned on and off again, the copy settings will be reset to these values. Item Description Basic Image Density Adjust the image density in seven steps using the control panel. And you can specify the default value of image density in the range of 1 to 7 using the product’s Web Page.
Advanced Copy Collate Duplex Choose your copies to be placed in “*Sort” (e.g. pages 1,2,3/1,2,3/1,2,3) or “Stack” (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Choose one of the four types for your duplex printing. (Check if your printer includes a duplex option.) Choice: 1 to 1 Sided, *1 to 2 Sided, 2 to 2 Sided, 2 to 1 Sided 1 to 1 Sided: Copy single-sided originals onto one side of one sheet of paper. 1 to 2 Sided: Copy single-sided original onto two sides of one sheet of paper.
Orientation Specify how you would bind your duplex printing. Note: This feature is available only if a duplex option is installed. Choice: *Long Edge to Long Edge, Long Edge to Short Edge, Short Edge to Long Edge, Short Edge to Short Edge Long Edge means documents to be bound or to be flipped on the long edge of paper. Short Edge means documents to be bound or to be flipped on the short edge of paper. Long Edge to Long Edge Turn your documents from long-edge binding to long-edge binding.
Examples: Long Edge: / Short Edge: N-Up (Paper Saving) / Use the setting to print multiple pages of document to a single sheet of paper and set the sequence of the page images on each sheet of paper. . . Choice: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrait). 1-in-1 means one page will be printed in a single sheet of paper. 2-in-1 means two pages will be printed in a single sheet of paper as illustrated.
Stamp If you wish to contain specific wordings as your stamp, please enter text in this option for your scanned document. (Note: In the Stamp field, there is a small “Soft Keyboard” icon shown at the upper-right corner. Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters.
E-Mail Default: Used to specify the default settings set by the administrator when sending an e-mail from the product. The default settings mean the e-mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again. Default E-mail Options Item Description Default Subject Enter text for the default email subject for all outgoing mails sending from the product. Up to 64 characters are allowed.
Black/White Multi-Level (Gray): Choose “ON” if you wish to make gray copies or OFF to make a B&W (single-bit) copy. Choice: 1. Multi-Level (Gray): ON, *OFF 2. File format: *PDF, MTIFF(Multi-page TIFF), TIFF 3. Compression Level: *Low, Medium, High (If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to Raw only.
Folder Template: Used to specify the parameters for a Folder Template. The Folder Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype these data again. Server Settings Item Description Target URL Please choose the type of protocol of your filing server in the first field. Choice includes *FTP, HTTP, CIFS, HTTPS. Please enter the target URL in the second field.
Default Scan Options Item Description Document Size Choose your default document size. Choice: *A4/Letter/A5/B5/Legal. Resolution Choose your default resolution for the scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space. Choice: 75, 100, 150, *200, 300, 400, 600 dpi. Note: If you are scanning duplex (two-sided) paper, the resolution for color or gray image is up to 300 dpi.
Explanation of file format: PDF PDF(Portable Document Format) is a very popular file format used by Adobe. You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF/MTIFF TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images.
Fax Default: Used to specify the fax default settings. Item Description Quality Set default quality type. Choice: Standard, *Fine, Extra Fine, Photo Standard (200 x 100 dpi): Suitable for most typed originals. Fine (200 x 200 dpi): Good for small print. Extra Fine (200 x 400 dpi): Good for small print or artwork and transmits slower than Fine resolution. Photo (200 x 200 dpi): Use when the original has varying shades of gray.
Fax Settings: Used to specify more fax Settings. Settings Item Description ID Enter the ID of the product. Up to 32 characters can be entered. Normally, you can enter your company name in this field. Touch anywhere on the “ID” field to bring up the soft keyboard to type your text.
Options Item Description Add Phone # Choose ON then the new fax number will be automatically included in the Phone Book after finishing sending the fax. Choice: ON, *OFF Transmission Report Choose if you wish to print the fax transmission report. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select Yes, the report will be print after each transmission. If you select Error, the report will only be printed when a fax fails to transmit.
Report Print Choose to print the following reports. Activity Report: Choose to print a report showing the latest record of up to 50 communications between the sending and receiving fax machines. (The default setting is to print a record of every 50 communications between sending and receiving fax machines.) The report may contain the information and result which is useful to troubleshoot a particular problem. Broadcast Report: Choose to print the group transmission report.
Phone Book: Used to create and edit the fax phone book which includes 200 individual phone numbers and 20 groups. Single Dial Item Description Program Enter a new name and phone number. numbers can be entered. Change Change a current phone number. Select a phone number you wish to change and then touch the Change button. Delete Delete a current phone number. Select a phone number you wish to delete and then touch the Delete button. The selected phone number will be deleted.
Management: Used to specify administration’s authentication and other management settings such as energy saver (timer), display language, the default operation mode and so on. Administrator Profile Description Item Login Name Enter the login name to access the User Tools. Up to 32 characters or digits are allowed and is case-sensitive. Password Enter the password to access the User Tools. Up to 8 characters or digits are allowed and is case-sensitive.
Default Mode Specify a default operation mode. The default mode will show after system auto reset time is over or when system is turned off and on again. Choice: Copy, *E-Mail, Filling, Fax, Shortcut Note: Shortcut provides you an effective way to copy or send your document with just a few touches on the LCD display. If you wish to use the Shortcut function, you need to create your shortcut buttons first via the product’s web page and specify the default working mode to be Shortcut.
Account Management: Used to set user’s privileges including using the copy, e-mail, folder, or fax function of the product by assigning an account authentication method. Important! For effective management, the product allows the administrator to specify users’ privileges only through the product’s embedded web page. Simply type the product’s IP address in the URL field of your browser and choose Account Management to set users’ privileges in the product’s web page. (For more details, please see Appendix.
Specifying A Folder Template Before you begin to send your scanned document to your destination server, there are a few things you need to be aware of. The following will introduce you several server systems used with the product. Settings the Servers to Store Your Image FTP FTP Stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol, and the default Port is usually 21.
Therefore, please make sure the mode that your Web Server allows before using HTTP for files saving. If anonymous access mode is not allowed, you must have legal HTTP account and password.
2. In the Xcabinet dialog box, select “Directory security” tab, and click “Edit” for “Anonymous Access and Authentication Control”. Please make sure “ Anonymous Access” is selected in “Authentication Methods” dialog box. 3. Click on “Edit” to Open “Account for anonymous access”. Please make sure that the account, stored in your computer system, in the “username” filed is with sufficient privilege to access the file system.
The settings for IIS privilege is as below: 1. Like the setting in anonymous access, start “Internet service manager” and select “Default Web site”, and right click C:\Inetpub\wwwroot\Xcabinet, and select “Properties”. 2. Select “Directory” tab in the Properties page. Please ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.
Note: 1. Please note that HTTP cannot add server sub-directory from the product. 2. When using Apache as HTTP server, you need to have a HTTP/1.1 put add-in module since the product uses chunked Transfer-encoding. In addition, the Apache will have to be set to accept HTTP PUT command in order to accept the product for files saving. For more information, refer to the related document of Apache. 3. For IIS 6.0 on Windows 2003, you need to enable WebDAV in Server Extension folder.
3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears. 4. Check if “Require secure channel (SSL)” and “Ignore client certificates” have been selected. Or You may simply type “netstat” in a MS-DOS command. If the https has been established as below, then the server is ready to receive scanned document from the product via HTTPS.
CIFS CIFS (Windows Network Share) is a file saving protocol generally used for “recourse sharing” of network in Microsoft Windows systems. Please set up the “shared directory” per the network settings for sharing in MS Windows. Generally, on the shared directory Properties dialog box under the Windows XP, select “Sharing” tab, and select “Share this folder”. Click “Permissions” button to open “Permissions for the shared directory” dialog box.
Specifying a Filing Template by the Product’s Embedded Web Page For management purpose, the product allows the administrator to specify the Filing Template remotely only through the product’s embedded web page. Please note it is not available to specify these settings on the Touch panel. To specify the Filing Template by the product’s web page, 1. Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page. 2.
3. Enter or select an input parameter respectively, and then finally click Update to save your settings. Refer to the following table for the detail of each setting: Item Target URL Description Please choose the type of protocol of your filing server in the first field. Choice includes *FTP, HTTP, CIFS, HTTPS. Please enter the target URL in the second field. You can enter either the domain name or the IP address with the directory path. Note that the directory will be varied due to different protocol.
Black/White File Format File format for documents to be sent in black and white via filing from the product. Choice: 1. Multi-Level (Gray): ON, *OFF 2. File Format: *PDF, MTIFF(Multi-page TIFF), TIFF 3. Compression Level: *Low, Medium, High (If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the compression Level is limited to RAW only.
Editing a Folder by the Product’s Web Page You can edit a folder by creating a new folder, modifying a current folder, or deleting a current folder. To add a new folder, 1. Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page. 2. Choose Administrator Settings. The Login dialog box is prompted.
Note: 9 If you have already specified the Folder Template, all the settings of the template will be automatically copied to your new folder settings so that you don’t need to retype the same settings when adding a new folder. 9 The first five folder names that are often used appear on the Folder main screen. Up to 40 folders can be entered. You can use the Up-Arrow or Down-Arrow key to scroll through all folders in the folder list. 4. Enter your folder information respectively.
5. Click Add to temporarily save the latest data and return to the main screen. Your new folder name will be displayed in the main screen. Click Update to permanently save all the latest change or Exit to leave without saving any change. To modify a current folder, 1. Repeat Step 1 to 2 from the previous section, Editing a Folder by the Product’s Web page. 2. Choose a folder you wish to edit from the folder list and click Modify to prompt the following Modify Folder screen.
3. Modify your folder content and click Update to temporarily save the latest data, or Cancel to exit and then return to the Folder Manager screen. 4. In the Folder Manager screen, click Update to permanently save all the latest changes on the product, or Exit to leave without saving any latest change.
To delete a folder, 1. Repeat Step 1 to 2 from the previous section, Adding a New Folder By the Product’s Web Page. 2. Choose the folder you wish to delete in the Folder Manager screen. 3. Click Delete to erase the folder. A warning message appears to confirm your deletion. Click OK to confirm or Cancel to exit. 4. Click Update to permanently save all the latest changes on the product, or Exit to leave without saving any latest changes.
Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct. To set your location, 1. Start Your Browser. 2. Type the IP address of your MFP in the URL field. 3. Click General from Menu to prompt the General screen. 4. Choose your location from the Country Code drop down list box. 5. Click Update to save your settings. The MFP’s web page appears. Note: Alternatively, you may set your location via the touch panel.
Setting Your Fax Header The fax header consists of date, time, ID number, the receiving fax number and page index which will be shown at the top of all outgoing faxes. To set the fax header, 1. Start your browser. 2. Type the IP address of your MFP. The MFP’s web page appears. 3. Click General from Menu to prompt the General screen. 4. Type current date and time using the format (YYYY/MM/DD) and (hh:mm:ss) and click Update to save your settings. 5.
4 Operation With an intuitive control panel and a large LCD display, the product is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically, operating the product takes only a few steps as follows. 1. Place your paper either in the ADF or on the glass. 2. Press , 3. If you are pressing , , or , enter an e-mail address or select one address from the address book. If you are pressing folder to save your image. If you are pressing the phone book.
Loading Paper The product can scan and send document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, please load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to send pages from books, newspaper clippings, or paper with wrinkles or curls, please place your paper on the glass.
Placing Document(s) in the ADF 1. Make sure your document is free of staples, paper clips and is not tore out. 2. If you have multiple pages, fan your document(s) to avoid occasional paper jam. The ADF holds up to 50 pages at one time. 3. Place your document(s) with the text FACE UP in the ADF and make sure that the top of each page feeds in first. Paper Guide 4. Adjust the Paper Guides to center the document(s) in the ADF.
Using the Paper Stopper If you are using legal size paper, move the paper stopper to the right end as shown below. The paper stopper is designed to keep your document from falling to the floor during operation.
Placing Document(s) on the Glass 1. Open the document(s) cover to reveal the glass. 2. Place your document with the text FACE DOWN on the glass and align the document in the upper-left corner. Document Cover Document with Text Face Down 3. Close the document cover.
Making Copies Basic Operation Important! Before making copies through your printer, please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST. Otherwise, the copy function may not work properly. Using the Default Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Copy button on the control panel to prompt the Copy main screen. 3.
Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Copy button on the control panel to prompt the Copy main screen. 3. If you need to make more than one copy, enter your desired copy count with the numeric keypad on the control panel. The number of copy will appear on the upper right corner. 4.
Settings Description Basic Item Description Reduce/Enlarge Select your scaling percentage by touching the Switch button. Choice: *100%, 25%, 50%, 78% (Legal -> Letter), 93% (Fit to Page), 127% (Letter -> Legal), 200%, Variable Variable means selecting your scaling percentage in one percent increment from 25%~400% by the Up-arrow and Down-arrow key. Paper Tray Sets which paper tray will be used for current Copy job.
Advanced Copy Collate Duplex Choose your copies to be placed in “Sort” (e.g. pages 1,2,3/1,2,3/1,2,3) or “*Stack” (e.g. pages 1,1,1/2,2,2/3,3,3) orders. Choose one of the four types for your duplex printing. (Check if your printer includes a duplex option.) Choice: 1 to 1 Sided, *1 to 2 Sided, 2 to 2 Sided, 2 to 1 Sided 1 to 1 Sided: Copy single-sided originals onto one side of one sheet of paper. 1 to 2 Sided: Copy single-sided original onto two sides of one sheet of paper.
Orientation Specify how you would bind your duplex printing. Note: This feature is available only if a duplex option is installed. Choice: *Long Edge to Long Edge, Long Edge to Short Edge, Short Edge to Long Edge, Short Edge to Short Edge Long Edge means documents to be bound or to be flipped on the long edge of paper. Short Edge means documents to be bound or to be flipped on the short edge of paper.
Example: Long Edge: / Short Edge: N-Up (Paper Saving) / Use the setting to print multiple pages of document to a single sheet of paper and set the sequence of the page images on each sheet of paper. . . Choice: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrait). 1-in-1 means one page will be printed in a single sheet of paper. 2-in-1 means two pages will be printed in a single sheet of paper as illustrated.
Stamp If you wish to contain specific wordings as your stamp, please enter text in this option for your scanned document. (Note: In the Stamp field, there is a small “Soft Keyboard” icon shown at the upper-right corner. Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters.
Sending Your Document to E-mails Basic Operation Using the Default Setting 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the E-mail button on the control panel. screen appears. The following E-mail main The Address Book button The “To”/“CC”/ “BCC” Field 3. Enter the e-mail address. - Touch any place on the “To” field (the empty box in the center) to bring up the “soft keyboard” to type your email address.
Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the E-mail button on the control panel. screen appears. The following E-mail main The Address Book button The “To”/“CC”/ “BCC” Field 3. Enter the e-mail address. - Touch any place on the “To” field (the empty box in the center) to bring up the “Soft Keyboard” to type your email address.
7. Press the Scan Options tab to prompt the Scan Options screen. Change the file format and compression level of the scanned image if the default settings are not satisfactory. 8. Press the B&W button to send your document(s) in black and white, or the Color button to send your document(s) in color. Settings Descriptions Basic Item Description Resolution Choose scanning resolution for your scanned document.
Bind Multi-batch document scanning from the ADF or Multi-page scanning from the flatbed can be enabled. Press the Bind button when loading more than 50 pages on the ADF or more than one page on the flatbed. After scanning the 1st batch or 1st page, a dialog box will pop up enquiring if you wish to Bind or End. Choose Bind to scan next batch or page of document or End to stop scanning.
Scan Options Color File Format: Choose the file format for your scanned image. Choice includes *PDF, TIFF, JPEG, MTIFF Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file. Compression Level: Choose the compression level for your scanned image. Choice: *Low, Medium, High If TIFF or MTIFF is selected as a file format, the compression Level is defined as Raw only.
Note: 9 If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. 9 The machine allows you to send the scanned document(s) to multiple e-mail addresses. After finishing entering your first e-mail address, simply press Enter to type your next address in the next line. 9 Up to 64 characters can be entered in the File Name of Attachment, “To”, “From”, “Reply to”, “Subject”, and the “Text” fields.
Using the Soft Keyboard In the E-mail main screen, the soft keyboard is used to enter your e-mail address, or message in the text field. To use the soft keyboard, 1. Whenever there is a soft keyboard icon shown in the blank field, for example, the following Subject field on the E-mail screen, touch anywhere on the blank field to bring up the soft keyboard. The blank field Soft keyboard icon Keyboard Switch button 2.
Using the Address Book To select e-mail addresses, 1. Touch the Address Book icon on the E-mail main screen. The following Address Book screen appears. 2. Touch an e-mail address to select it. The selected one will be highlighted. (You may touch another address for multiple selections.) 3. Touch OK to return to the E-mail main screen. To select a group address, 1. 2. On the Address Book screen, touch the Group tab to prompt the following Group screen.
To search an e-mail address or a group, 1. On the Address Book main screen, touch Search to prompt the following E-mail Search screen. 2. Choose your search type. (All means to search the addresses from current Address Book of the product. LDAP means to search the addresses from an external address book on a LDAP server.) 3. Enter your search string via the soft keyboard. 4. Touch the Search button to start searching.
Sending Your Document to Filing Servers Before sending your document to destination servers, you should set up a few folders first to speed up the process. A folder contains a list of parameters such as your filing protocol, directory, file name and other scanning parameters. On how to set up a new folder, please refer to the preceding section, “Adding a New Folder By the Product’s Web page” in the previous chapter. Basic Operation Using the Default Settings 1.
Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Filing button on the control panel. The LCD-display prompts the following Filing main screen. 3. Choose a folder to place your scanned image. - Or you may use the Up-arrow or Down-arrow button to scroll from the list. - Or you may switch to most frequently used folder list by touching the Show All button. 4.
Setting Descriptions Basic Item Description Resolution Choose scanning resolution for your scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space. Choice: 75, 100, 150, *200, 300, 400, 600 dpi. Note: If you are scanning duplex (two-sided) paper, the resolution for color or gray image is up to 300 dpi. Original Size Choose your original paper size. Choice: A4, Letter, A5, B5, Legal. Note: The Legal option is only for ADF scan.
File Name Enter your desired file name if you wish to create a different file name that is previous set in the folder. Using #Y#M#D#h#m#s#n makes file name change as time goes. (Y), M, D, h, m, s, and n represent year, month, date, hour, minute, second and series number respectively.) For example, type file name: test#D#n will bring your filing file name as test0500001 Report to E-mail Enter an e-mail address if you wish to send the filing report to the e-mail.
Adding A New Folder If your location to save current scanned document is not in current Folder list, add a new one by touching the Add New Folder button. This prompts the following New Folder screen. The New Folder screen contains server and scanning parameters that are almost the same with the parameters of Folder Template except the Folder Name. Refer to the following table to enter the relevant value and then finally touch the B&W Start or Color Start button to start sending your document.
Port # Enter the port number for the server which you want to store your scanned document. Default value: FTP:21, HTTP:80, CIFS:139, HTTPS:443 If the default value is different from the real case, input the correct port number in this field. Touch anywhere on the “Port” field to bring up the soft keyboard to enter the text. Server Options Login Name Enter the login name of the destination server. Password Enter the password of the destination server.
Color File Format File format for the scanned documents to be sent in colors via filing from the product. Choice: B&W File Format 1. File Format: *PDF, JPEG, TIFF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file. 2. Compression Level: *Low, Medium, High (If TIFF or MTIFF is selected as a file format, the compression Level is defined as Raw only.
Faxing Your Scanned Document Important! Before faxing your document through the MFP, make sure that you have installed a telephone line on the MFP. Refer to Chapter 2 on how to connect a telephone line. Basic Operation Using the default settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Fax button on the control panel to prompt the Fax main screen. The Phone Book button The Backspace button 3.
Note: 9 If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. 9 Up to 20 characters can be entered in the Fax Number field and some characters such as “-” and “P” (a 2-second pause) are supported. 9 When entering a phone number from the numeric keypad, include any PSTN access number (number to access the public telephone line, usually a 9 or 0), area codes, and the telephone number. 9 The machine allows broadcast faxing.
Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Fax button on the control panel to prompt the Fax main screen. The Phone Book button The Backspace button 3. Enter the fax number with the numeric keypad on the control panel. – Or you may touch the Phone Book button to bring up the preset telephone book and then select it from the list. – You can also select multiple fax numbers at one time.
5. Click the More Setting tab to prompt the More Setting screen. Check if you wish to use Delay Send, Polling Reception or the Overseas Mode. (For more information about the settings, please see the setting descriptions below.) 6. Press the B&W or the Color button to send your document(s) in black and white. Setting Descriptions Basic Item Description Original Doc.
More Settings Item Description Send Later (Date/Time) Enter specific date and time you wish to send the fax via the soft keyboard. This frees you from the need to manually start the transmission. Polling Reception Choose ON to use the product to poll other machines. Polling is the process of retrieving faxes from another fax machine. Choice: ON, *OFF Overseas Mode Choose ON to avoid transmission problems when faxing overseas.
Canceling a Fax Job To cancel a fax during scanning, When the original documents are still scanning, press the Stop button to cancel sending the fax. To cancel a fax during waiting, If you wish to cancel a previous set delayed sent fax, touch the Cancel Fax Job tab to prompt the following Cancel Fax Job screen. Touch the fax job you wish to cancel and then the Delete button to cancel the fax job.
Using the Phone Book To select a fax phone number or a fax group, 1. In the Fax main screen, press the Phone Book icon to prompt the Phone Book screen. 2. To choose a phone number or a group, you may use -Touch the name of an individual phone number or a group shown in the screen that you wish to fax your scanned document. Touch another phone number or group for multiple selections.
Scanning Your Documents System Requirements • IBM compatible PC (Pentium or later); • Microsoft Windows 2000, Windows XP, Windows Vista • A USB (universal serial bus) port • At least 100M bytes of free hard disk space (500 MB is recommended) • At least 128M bytes of system memory (512 MB of RAM is recommended) At least 1 GB of RAM for Windows Vista • A VGA monitor • A CD-ROM drive Driver Installation Procedure Important: 1.
USB Cable USB Port 7. The computer should detect a new USB device and prompt a “New Hardware Found” message. 8. In Windows 98SE or Windows ME, confirm that the “Search for a better driver.” is selected and click the “Next” button. In Windows XP, click the Next button to continue. When the XP certification screen appears, click Continue Anyway to complete the installation. 9. Follow the on-screen instruction to complete the installation. Note: 1.
Scanner Operation 1. Start your scanning application. 2. Pull down the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application’s user’s guide to determine how the TWAIN link is used. A dialog box with a list of scanning sources appears. 3. Select the model name of your product. You need to select the source only once, unless you want o choose another scanner. 3. Place the document FACE DOWN on the document glass or FACE UP in the ADF.
A Glance of the User Interface 7 8 1 9 2 10 3 11 4 5 6 1. Scan Method Choice: ADF, Flatbed, Duplex. 2. Image Type Choice: Black & White, Halftone1-4, Diffusion, 8-Bit Gray, 24-Bit Color, 48-Bit Color. 3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200 (dpi). 4. Brightness: Adjust the brightness level from –100 to +100. 5. Contrast Adjust the contrast level from –100 to +100. 6.
Using the Basic Features Choosing Your Scan Method Choice: Flatbed: Used to scan a single page on the flatbed, for example, pages from newspaper clipping, paper with wrinkles or curls. ADF: Select this setting if you wish to scan simplex (single-sided) and multi-page document from the automatic document feeder (ADF). Duplex: Select this setting if you wish to scan duplex (double-sided) document from the automatic document feeder.
Determining a Proper Resolution A proper resolution reproduces a clear image with good details. The resolution is measured by dots per inch (dpi). Adjusting the Brightness and Contrast 1. Brightness Adjusts the lightness or darkness of an image. the image. The higher the value, the brighter 2. Contrast Adjusts the range between the darkest and the lightest shades in the image. higher the contrast, the bigger the different grayscale. Enlarging Previewed Image Enlarge your previewed image to the max.
Enhancing Your Image 1. Descreen Eliminates the moire patterns* commonly found in printed matter. 2. Sharpen Sharpen the scanned image. Before Descreen Before Sharpen After Descreen After Sharpen *Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone. Color Adjustment Adjusts the color quality of the image so that it comes close to the original. function uses default parameters to adjust the image.
Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image. Normal After Auto Level Using the Advanced Features The Switch button 1. Click the button to pop up the advanced settings bar at the right side. The advanced settings include Highlight/Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out. 2.
Adjusting Highlight/Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point. Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image. 1 3 2 4 1. Shadow: The darkest point of an image. 2. Gamma: The midtones of the image. 3. Highlight: The lightest point of an image. 4. Pointer: Move the pointer to change the value.
When the value of highlight and shadow change, the image changes accordingly. Highlight: 255/Shadow: 0(Normal) Highlight: 210/Shadow:10 Highlight: 255/Shadow: 50 Highlight: 200/Shadow:0 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest and the darkest areas. When the curve is moved up or down, the image turns brighter or darker.
Changing Color Hue/Saturation/Lightness Improve your image by changing the level of hue/saturation/lightness. (1) (2) (3) (1). Hue Adjust the hue by moving the triangle to the right or left. (Note the level of intensity for the color will be changed simultaneously when the hue adjustment is made). (2). Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the level. The level of saturation decides if the color is pale or rich. (3).
Using Color Balance The Color Balance allows you to obtain an optimal image quality. Move the pointer toward Red, the image turns into a reddish hue. Move the pointer toward Green, the image turns into a greenish hue.
Color Drop-out Click the button and a dialog box in below will be displayed. This dialog allows you to remove one of the R (Red), G (Green), or B (Blue) color channel. This function is particularly useful when you need to convert text using OCR software. Note that this function supports only black & white and gray image. Therefore, be sure to choose any black & white or gray image type while applying this function.
Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings. There are two tabs: Scan Settings and Configuration Settings. Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file, load an existing file, or delete an existing file. Saving a scan settings file Type a name for your settings in the File Name text box and click the Save button.
Configuration Settings The Configuration Settings tab allows you to customize some special settings. Energy Saving Mode—checks the Enable box to enable energy savings. You can specify a time delay in the Minutes box. Click the Apply button to save the changes. The default setting is 15 minutes. Hint Setting—check the Show Hints box if you want to have flags that show the name of an item appear when you place the mouse cursor on an item in the dialog box. Click the Apply button to save the changes.
Using Other Tools 1 1. Measuring Unit 2 3 4 A reminder of the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. 2. Paper Size Provide frequently used scan sizes. Choice: Card 4”x2.5”, Photo 5”x3”, Photo 6”x4”, B5, A5, A4, Letter, and Scanner Maximum. 3. Image Size Display image size for the scanned area. 4. Lock Image Fix your output width and height.
5 Troubleshooting Information Message Information Messages During Scanning and Copying Message Action ADF paper empty Press the OK button. Reload your document on the auto document feeder and try again. ADF cover opens Close cover and press the OK button. Flatbed cover opens Close cover. button. Flatbed Light Check Restart your product. If the code still appears, contact your nearest dealer. Calibration Error Restart your product. If the code still appears, contact your nearest dealer.
Check printer 1. Check if the printer cable has been correctly connected. cable or status. 2. Check if the printer is turn on. 3. Restart the product and your printer. 4. If the message still appears, contact your nearest dealer. Detect printer error Please turn the printer off and on before you turn the scanner on. Paper size not supported Please set the supported paper size to the tray of the printer. HLT and * are not supported.
Information Messages During Networking Message Action The connection has failed. Ping the IP address of the product from another Please check network settings. PC in DOS prompt. For example, type “Ping 10.1.20.144” in Dos prompt. If the product has The address is invalid. Please check network settings. no response, then perform the following steps. 1. Check if the RJ-45 connector is firmly Network is down. plugged-in. Please check network settings. 2. Check the Ethernet cable. Network is unreachable.
Information Messages During E-Mailing Message Action Sequence error Reboot the machine, and try later. If the error is still there, contact your nearest dealer. Device internal failure Reboot the machine, and try again. If the error is still there, contact your nearest dealer. Failed to connect mail server Contact your network administrator for further help. Failed to get response from mail server. Contact your network administrator or nearest dealer for further help. SMTP server is empty.
Command parameters not implemented Check if the Device Name is valid. The Device Name can be found in User Tools>General. Or you may contact your network administrator for further help. Authentication requires Contact your network administrator on mail server’s authentication mechanism. Choose SMTP authentication for E-mail security or turn off the mail server’s authentication and try again. Mailbox unavailable Check “To” address. User not local Check “To” address.
Information Messages During Filing Meaning Action Can not create a subfolder. Make sure you have the privilege. Device internal failure Reboot the machine, and try later. If the error is still there, contact your nearest dealer. Failed to connect FTP server. Make sure the FTP server is not shut downing and port number is correct. If the error is still there, contact your FTP server administrator. Unpredicted error Contact your network administrator for further help.
CIFS fail to create file. Make sure you have full control privilege on this network share. CIFS send data error Check your network administrator for help. CIFS failed to send Make sure you have full control privilege. file attribute. HTTP unauthorized This HTTP server needs authorization. Make sure your account has correct authorization. Failed to connect HTTP Check Server IP and HTTP port. Make sure they are correct. Or, Check whether that server supports HTTP connection.
LDAP server login error Check login name and password. LDAP server IP error Check IP address of LDAP server. Or contact your network administrator for help. LDAP port error Check if the port number is correct. LDAP user password error Check if the password is correct.
Information Codes During Faxing Please note when a problem occurs during faxing, only “Communication Error” will be shown in the LCD-display. The information codes which indicate possible causes will only be shown in the Fax Activity Report. To print the Fax Activity Report, simply select “Yes” or “Error only” in the “Transmission Report” option when you press the “User Tools” button and choose Fax Settings and then Options in succession. Code Description/Cause 0 Fax is done & OK.
0213 Your fax machine receives wrong fax message from the remote fax machine. Please try again or use another line. 0215 Your fax machine receives wrong fax message from the remote fax machine. Please try again or use another line. 0225 The line quality is poor. 1. 0226 2. 3. 1. 0229 2. 3. 1. 0230 2. 0234 Your fax machine receives wrong fax message from the remote fax machine. Please try again or use another line. The line quality is poor. Please try again or use another line.
Clearing a Paper Jam In the event of a paper jam, follow the procedures below to remove the paper: 1. Pull the ADF Release button. 2. Gently open the ADF front cover to the left. 3. Carefully pull the paper out of the ADF unit. 4. Close the ADF front cover. The product is now ready to use.
Document Paper Jam (2) 124
Removing the Abnormal Line On Your Scanned Image If your scanned image is shown with abnormal lines on it, it is probably caused by the dust or toner particle on the strip of document glass. To remove the dust or toner particle, 1. Dip a soft clean cloth with isopropyl alcohol (95%). 2. Wipe the strip of document glass as shown below. 3. Close the document cover. The product is now ready for use.
6 Maintaining Your Machine Cleaning the Glass The product is designed to be maintenance-free. However, it still needs to be cleaned occasionally to ensure optimum image quality and performance. To clean the glass, 1. Open the document cover as shown below. 2. Dip a soft clean cloth with isopropyl alcohol (95%). 3. Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles. 4. Close the document cover. The product is now ready for use.
Cleaning the LCD-display To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent or ethanol. Do not use any organic solvents, acid or alkali solution.
Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink, toner particles or paper dust. In this case the product may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your machine to its original state. 1. Moisten a clean lintless cloth with isopropyl alcohol (95%). 2. Pull the ADF Release button. 3. Gently open the ADF front cover. Wipe the feeding rollers from side to side.
Replacing the ADF Snap-in Pad Module After scanning approximately 30,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult your nearest dealer and follow the procedure below to replace it. Disassembling Procedure 1. Pull the ADF Release button and open the ADF front cover to the left. 2.
Assembling Procedure 1. 2. 3. 4. Take out the ADF pad module from the box. Press both arms of the ADF snap-in pad inwardly with your two fingers. Place it into the holes until it snaps into place. Press both sides of the ADF snap-in pad holder and insert the pins to the holes. Press down the top of the holder until it snaps into place.
Replacing the ADF Roller After scanning approximately 200,000 pages through the ADF, the ADF roller may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the roller with a new one. Please follow these steps to replace and install the ADF roller. 1. Pull the ADF Release Button to open the ADF front cover. 2. Move the green clamp up. 3. Hold the roller and slightly move it forward to detach the roller.
Assembling Procedure To install the ADF roller, please follow these steps. 1. Insert the ADF roller to its slot and hold it with one hand as illustrated. ADF Roller 2. Move down the green clamp and press it down as illustrated. installed, you will hear a clear snap-in sound. If it is properly ADF Front Cover Green Clamp 3. Close the ADF front cover.
Appendix Defining Your Shortcut Buttons The product’s Shortcut provides you an effective way to make copy or distribute your documents in three simple touches on the LCD-display or the control panel. The three-step operation saves you a considerable amount of time in typing or choosing your favorable settings. Before using the shortcut buttons, you need to first define the shortcut buttons via the product’s web page. To define a shortcut, 1. Start your browser, Microsoft I.E. 5.
4. Click Login since the machine is shipped with no specific login name and password to prompt the Shortcut screen. (You can assign your password later.) 5. Choose your desired working mode from the Mode drop-down list box for shortcut button #1. (For example, the E-mail mode) 6. Click the “#1” button to prompt the following Shortcut #1 Settings screen. (Note the default settings for the designated working mode will be displayed) 7.
9. If the original document is duplex (double-sided), click the Simplex button to switch to Duplex. 10. Click the E-mail Options or the Scan Options tab if you wish to define more settings for your Shortcut button #1. 11. If all settings have been set satisfactory, click Update to permanently save the settings or Cancel to leave the screen without saving the settings. Note: • Up to six shortcut buttons can be assigned.
Using the Shortcut Buttons To use a shortcut button, 1. Set your default working mode to be Shortcut by pressing the User Tools button and choose Management>Device Management>Default Mode>Shortcut in succession. Press OK to save the change. Or you may set the default working mode via the product’s web page and choose Management>Default Mode>Shortcut. Press Update to save the change. Note: Either way will be blocked by a password since this action is only permitted by a system administrator. 2.
Managing the Address Book The product’s Java-Manager is a convenient and effective browser-based tool to manage the address book of the product remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before manage the product. Adding an E-mail Address To add an e-mail address, 1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0 or higher, or Mozilla Firefox. 2.
1. Click Address Book Manager and you will be prompted to enter a password. 12.Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen. (You can assign your password later.) 13.Click the E-mail icon and choose New to prompt the following Add a New E-Mail Address dialog box. 14.Enter name, e-mail address, and description and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen.
15.Click Update to permanently save the new e-mail address, or Exit to leave without saving the address. Note: Up to 2,000 e-mail addresses can be entered in the Address Book.
Modifying an E-mail Address To modify an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding an E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to modify from the list and choose Modify to prompt the Modify an E-Mail Address dialog box. Or double click the address which you want to modify to prompt the Modify an E-Mail Address dialog box. 3. Modify your address data.
4. Click Update to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. 5. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change.
Deleting an E-mail Address To delete an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to delete from the list and then choose Delete to erase the address. A Confirmation dialog box appears to confirm your deletion. Click OK to confirm or Cancel to exit. 3. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change.
Adding A New Group To send multiple addresses simultaneously at one time, you can create address group to speed up the process. Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book. To add a new group, 1. 2. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address. The Address Book Manager dialog box appears. Click the Group icon and choose New to prompt the Add a New Group Set dialog box.
3. Enter your group name. 4. Choose the address from the right side and click » to add a member to the group. 5. Click Add to temporarily save the latest data, or Cancel to return to the Address Book Manager screen.
6. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change.
Modifying a Group To modify a group, 1. In the Address Book Manager screen, click the Group icon and choose Modify to prompt the Modify a Group Set dialog box. Or you may double click the group to prompt the Modify a Group Set dialog box. 2. Modify your group information. Choose the group member you wish to add and then click » to add the new member or click ¼ to delete an old member from the group. 3.
4. Click Update to permanently save all the latest change on the product, or Exit to leave the screen without saving any latest change.
Deleting Groups To delete a group, 1. In the Address Book Manager screen, click the Group icon and choose a group you wish to delete. 2. Click Delete to erase the group. A Confirmation dialog box appears to confirm your deletion. Click OK to delete or Cancel to exit. 3. Click Update to permanently save all the latest data on the product, or Exit to leave the screen without saving any latest data.
Managing Fax Phone Book With the Fax Phone Book, you can send your scanned documents simultaneously to multiple fax machines to increase your efficiency. The Fax Phone Book allows you to create up to 200 phone numbers and 20 phone groups to save the time entering your number. Adding a New Fax Number To add a new fax number, 1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0 or higher, or Mozilla Firefox. 2. Type IP address of the product in the URL field.
5. Click Update after completing your entry or Exit to leave the screen without saving your changes. Deleting or Modifying Phone Numbers To delete or modify current phone number, simply make your changes in the Phone Book Manager screen and then click Update to save the changes.
Adding a New Fax Group Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book. To add a new group, 1. In the Phone Book screen, click Phone Group at the upper right corner to prompt the following Phone Group List screen. 2. Click a new group number to prompt the following Add a New Group Set screen. 3. Enter the name of the group, and select group members by the arrow keys as illustrated below.
4. Click Add to save your settings and return to the Phone Group List screen. Modifying a Phone Group To modify a phone group, 1. In the Phone Group List screen, click the group which you wish to modify. 2. In the Modify a Group Set screen, enter your changes and then click Update to save your settings and return to the Phone Group List screen. Deleting a Phone Group To delete a phone group, 1. In the Phone Group List screen, click Delete beneath the group number which you wish to delete. 2.
Account Management This chapter is specifically targeted to the persons who are responsible for the administration of the product. If you are the administrator of this product, please read this chapter before using the product. This chapter describes how to set up the Account Management. If you wish to assign local users and their privileges in using the individual product feature such as the Copy, E-mail, Filing, or the Fax function, you must set up accounts in the Account Management.
3. Click Account Management and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Account Management dialog box. (It is suggested to assign a password later for effective management.) 5. In the Basic Settings tab, select your security type and then enter the server’s URL in the Server URL field, type in your server port in the Port field. Finally click Update to save your settings.
6. Once you have chosen either one of the Local, SMTP server, LDAP server, or HTTP server as your security type. You need to set each local user’s login name and password. To create a new account, click the Account List tab to open the following Account List dialog box, as shown below. 7. Click the New Account button to open the New Account dialog box, as shown below. 8. Set up your user name and password respectively in the Name and Password fields.
9. Define the user’s privilege in using the product. - Function Check the name of function to be allowed to perform. For example, the administrator allows the user, Bess, to perform the Copy, E-mail, and Filing function, but does not allow him to use the Fax function. The New Account settings are demonstrated as below. 10. Click Update to save the settings and return to the Account List screen.
Edit: If you wish to edit a specified local user, choose the account from the account list and then click the Edit button to prompt the Edit Account screen. Modify the required changes and then click Update to save the settings or Cancel to return to the Account Management screen without saving any latest changes. Delete: If you wish to delete a current local user, select the account from the account list and click the Delete button. A warning message appears to confirm your deletion.
Specifications Items Specification General Specifications Regulatory Model NetDeliver @V2800 Type A4 Flatbed with 3-pass Duplex ADF Memory Size System: 128 Mbytes, Image processing:64 Mbytes Scanner Asic: 64 Mbytes Flash Memory Size 9.
Specification of Auto Document Feeder Type U-shape Capacity 50 sheets (Xerox 4024 DP 20lb paper) Dimensions (W x D x H) 480x475x205 mm (Flatbed with ADF) Weight 4 Kg Document Size Width:5.5” ~ 8.5” Length: 5.5” ~ 14” Paper Feed Face Up Paper Weight 16 lb ~ 28 lb (60g/m2 ~ 105 g/m2) (0.002”~0.006”) Recommended Daily Up to 1,000 pages a day Scans Specification of Copy Copy Port USB 2.0 Host Rev 2.0 Printer Language PCL5c.
Network Specification Configuration Requirement 1. 2. 3. 4. 5. 6.
Fax Specifications Compatibility Modem Speed Resolution ITU-T G3 (ECM) 33.6K Receive(dpi): 200x100, 200x200, 200x400 dpi Send(dpi): 200x100, 200x200 MH, MR, MMR Approx. 3sec.(*1) 2.
Index Account List, 155 DELETING AN E-MAIL ADDRESS, 142 Account Management, 44, 153 DELETING GROUPS, 148 ADDING A NEW FAX GROUP, 151 Descreen, 103 ADDING A NEW FAX NUMBER, 149 DHCP server, 9 ADDING A NEW GROUP, 143 Digital Copying, 1 ADDING AN EMAIL ADDRESS, 137 DNS, 9 ADDRESS BOOK, 81 Duplex ADF (Automatic Document Feeder), 63 1 to 1 Sided, 1 to 2 Sided, 2 to 2 ADF roller, 131 Sided, 2 to 1 Sided, 28, 70 ADF snap-in pad, 129 Energy Saver, 15 Auto Level, 104 ENLARGING PREVIEWED IMAGE, 1
Lightness, 107 Short Edge to Short Edge, 29, 71 Paper Jams, 123 Loading Your Paper PDF, 33, 36 In the ADF, On the Glass, 63 Making Copies, 67 Phone Book, 96 Managing the Address Book POP3, 9 PSTN, 38 Adding an Email Address, Modifying an quality type Email Address, Deleting an Email Standard, Fine, Extra Fine, Photo, 93 Address, 137 MIRROR FUNCTION, 102 resolution, 76 MODIFYING A GROUP, 146 RESOLUTION, 102 MODIFYING AN E-MAIL ADDRESS, 140 Saturation, 107 Moire pattern, 103 Scan Count, 23
