User`s manual

Using the Document Server User’s Manual

Send-to-E-mail

AXIS 70/70U/7000

This allows document images to be distributed to any e-mail address

defined in the destination list. This service is often referred to as

Internet faxing.

E-mail transfer uses the Simple Mail Transfer Protocol (SMTP) whereby

the document image is sent as a MIME-encoded e-mail attachment, or

stored on a file server as an accessible hyperlink within an e-mail

notification. Double-clicking the hyperlink or an e-mail attachment

that is associated with an image viewer automatically starts the

appropriate application.

Send-to-File

AXIS 7000

This means that the document image is sent to and then stored on a

networked storage device. This could be on a server, a client with a

shared drive, a mainframe, or any chosen network device available to

your filing system. Image files are distributed and archived using the

File Transfer Protocol (FTP) that facilitates the storage of files over the

Internet.

Typically a file is sent to a specific software management application,

for example groupware, document management and workflow

systems.

Note:

It is strongly recommended that you choose the send-to-print function

for distributing documents to printer destinations. However, in some

circumstances it may be desirable to send an image to a network

printer using the send-to-file function instead. To do this, you must

ensure that the destination printer supports FTP and PCL, or FTP and

TIFF. Refer to the Axis web site for more information.

Send-to-URL

AXIS 7000

Sending to URL (Uniform Resource Locator) is a combination of

send-to-e-mail and send-to-file, where images/documents are stored

on a file server. The recipient will receive an e-mail containing the

URL (Web link) to the file, instead of an e-mail attachment. This

off-loads the mail server from handling large attachments.

Users can arrange to have their own directories on an FTP server to which they can send

document image information. In operating systems like Windows 95/98 and Windows

NT/2000, shortcuts to image directories can be placed directly on the user’s desktop. This

gives easy access to the document image information.