AXIS AXIS Document Server Document Server AXIS 7000 Axis Communications www.axis.com Lund Phone: +46 46 270 18 00 Boston Phone: +1 978 614 20 00 Miami Phone: +1 305 629 3524 Paris Phone: +33 1 49 69 1550 London Phone: +44 207 553 9200 Madrid Phone: +34 91 803 46 43 Munich Phone: +49 89 95 93 96 0 AXIS 7000 Network Document Server User’s Guide AXIS 7000 Network Document Server User’s Guide Part No: 16541 Revision 2.
AXIS 7000 User’s Guide 2 About This Document This guide applies to the AXIS 7000 Network Document Server with software release 2.10 and subsequent releases until otherwise notified. requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for unshielded network cables). Liability Take some time to read through the safety notices before installing the AXIS 7000. Please observe all safety markings and instructions when using this product.
AXIS 7000 User’s Guide Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 The Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Connectors and Indicators .
Introduction AXIS 7000 User’s Guide Introduction This document provides introductory instructions on how to set up and manage the AXIS 7000 Network Document Server within your networking environment. Should you require more information, please refer to the AXIS 7000 User’s Manual, which is available from the Axis Website at http://www.axis.com or on the AXIS Online CD in PDF format. Important! Online help is available on every page within the AXIS 7000 Web interface.
AXIS 7000 User’s Guide Product Overview Product Overview The AXIS 7000 Network Document Server utilizes your existing office equipment to distribute paper-based information across workgroups, organizations and the Internet. It is easily integrated into existing workflows and document management systems, it optimizes earlier office investments, reduces organizational overhead and significantly cuts mailing costs.
Physical Description 6 AXIS 7000 User’s Guide Physical Description The Control Panel The AXIS 7000 Control panel has several user keys and a message display that describes the selected menu options and current status of the unit. Note: • When sending your document, the product always uses the currently displayed destination and scanning options, whether explicitly selected or not . Key Description Add Scans the material in the scanning device. For bound material, use this key to scan each page.
AXIS 7000 User’s Guide Physical Description Connectors and Indicators Push Button SCSI Connector Keyboard Connector Network Connector Power Supply Status Indicator Busy Indicator Network Power Indicator Indicator Network Connector - The AXIS 7000 is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks and connects to the network via a twisted pair category 5 cable (10baseT and 100baseTX). The AXIS 7000 automatically switches between 10 Mbps and 100 Mbps.
Basic Installation AXIS 7000 User’s Guide Basic Installation Installation Summary The AXIS 7000 is installed in the following stages: • Checking the Hardware Inventory • Connecting to digital copiers and scanners • Connecting the AXIS 7000 to the network • Assigning an Internet address to the AXIS 7000 • Verifying the installation Checking the Hardware Inventory Unpack and check all the items using the following list. Contact your dealer if anything is missing or damaged.
AXIS 7000 User’s Guide Basic Installation Connecting Digital Copiers and Scanners Caution! • Check that the power supply included with your AXIS 7000 is marked with the correct mains voltage. • Make sure that the scanning device and the AXIS 7000 are switched off. The SCSI bus may become damaged if you connect or disconnect units when power is on. 1. Switch off the scanning device and disconnect the AXIS 7000 external power supply. 2. Connect the SCSI cable to the SCSI connector on the AXIS 7000. 3.
Basic Installation AXIS 7000 User’s Guide Assigning an Internet Address to the AXIS 7000 Follow the instructions below to set the IP address from the Control Panel. Important! • This section can be ignored if you are using DHCP, RARP or BOOTP, as the Internet address is set automatically (DHCP is the preferred method for Windows NT networks, as it automatically sets some of the parameters as well). • A valid and unused Internet address must be acquired from your Network Administrator.
AXIS 7000 User’s Guide Basic Installation 8. Press Select to edit the default router address: Edit router: 000.000.000.000 9. To change the value, repeat steps 4 - 6 above. 10. Press Menu to display the subnet mask setting: Net mask: 000.000.000.000 11. Press Select to edit the subnet mask: Edit net mask: 000.000.000.000 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu to display the node address. This address is not editable.
Basic Installation AXIS 7000 User’s Guide Verifying the Network Settings Access the Advanced menu from the AXIS 7000 control panel to verify that your chosen network settings are correct, as described below: 1. Press and hold down the Menu key while simultaneously pressing the Select key . The Advanced menu is displayed. 2. Use to find the Network Settings option. 3. Press Select 4. Use to enter the submenus. to scroll through and check the parameter settings.
AXIS 7000 User’s Guide Basic Installation Example: http://172.16.253.80 The AXIS 7000 Home Page, the Scan Document page, is displayed. 4. Click Scan. Depending on the image format specified by the profile, the Web browser will display the image in an associated image viewer, or ask you to save the file.
Configuring the AXIS 7000 AXIS 7000 User’s Guide Configuring the AXIS 7000 This section is targeted specifically to users responsible for the administration of the AXIS 7000. Administrator(s) are granted with high-level privileges that are denied to the ordinary user(s). The following settings must be specified by the administrator before the AXIS 7000 can be used for distributing reproduced documents on your network: • Network settings: define the parameters for TCP/IP and SMTP protocols.
AXIS 7000 User’s Guide Configuring the AXIS 7000 3. Click the Admin button to display the This AXIS 7000 Web page. Enter the username and password, default to user and pass respectively. You are now registered as an Administrator and ready to specify the Network settings and Destinations. Specifying the Network Settings Referring to the information services table below, use the Wizard to configure the TCP/IP and SMTP settings.
Configuring the AXIS 7000 AXIS 7000 User’s Guide Specifying Destinations A destination is defined as an e-mail address, file server or printer and can be created either automatically or manually. Specifying a destination automatically Specify a destination automatically by referencing a list of e-mail addresses on an LDAP server, or a list of e-mail, printer and/or file destinations on an FTP server. Refer to Specifying the Network Settings (above) for details.
AXIS 7000 User’s Guide Configuring the AXIS 7000 Adding New Destinations From the Admin - Destinations Web page, follow the appropriate instructions below to add new e-mail, printer or file destinations: Destination Type Options / Description Instruction E-mail • Click E-mail Destination New>> With the image included as an E-mail attachment • Specify the new E-mail address, Destination name, Profile and the required Image information. • Click Scanned image as attachment.
Configuring the AXIS 7000 AXIS 7000 User’s Guide Specifying System Settings Follow the instructions below to set “system information”, “administrator password”, “password protected user privileges”, “language” etc. 1. Click This AXIS 7000. The system settings are displayed. 2. Click Edit to change any of the system parameters. It is recommended that you set a Server Password for protecting the Administration pages.
AXIS 7000 User’s Guide Using the AXIS 7000 Using the AXIS 7000 The services provided to normal users are determined by the administrator when configuring the product. This section describes all services that can be made available to a user, namely: • Sending to destinations • Adding temporary e-mail destinations • Adding temporary profiles • Viewing the images • Specifying a sender Note: Administration instructions for setting user privileges are provided in Specifying System Settings, on page 18.
Using the AXIS 7000 AXIS 7000 User’s Guide 3. If you want to send the image to more than one destination, press Select choose each destination: to Send to:.......+13 Accounting Dept Note: • When sending to a printer, note that the image can only be sent to one printer at a time. • The image can not be sent to another destination type if a printer destination was previously selected. 4. Repeat steps 2 and 3, until all desired destinations are selected.
AXIS 7000 User’s Guide Using the AXIS 7000 7. During the scanning this message is displayed: Scanning #1 please wait When you have pressed Send and the transfer of the scanned image is completed, the AXIS 7000 is released for other users. Note: The AXIS 7000 keeps all temporary settings in memory for one minute after the last scanning job or until user is logged out, and then returns to its default settings.
Using the AXIS 7000 AXIS 7000 User’s Guide Adding E-mail Destinations The e-mail list resident within the AXIS 7000 is initially created by your administrator.
AXIS 7000 User’s Guide Using the AXIS 7000 From a Web browser: Follow the instructions below to remotely add temporary e-mail addresses to the address list: 1. Start the Web browser. 2. Enter the name or Internet address of your AXIS 7000 on the location/address line. This brings you to the AXIS 7000 Home Page. Example: http://172.16.253.80 3. Click Destinations. The table lists the available destinations. 4. Click New Destination and specify the settings for the new destination. 5.
Using the AXIS 7000 AXIS 7000 User’s Guide Viewing the Scanned Images The AXIS 7000 creates images in standard TIFF, JPEG, PCL and PDF formats. Note that these files are merely images that do not include searchable text. Please contact your system administrator if you are unsure about which format to use. Note: • Use a standard Optical Character Recognition (OCR) application to convert documents to an editable and searchable format. Most OCR tools support TIFF.
AXIS 7000 User’s Guide Using the AXIS 7000 Specifying a Sender If the Administrator has enabled users to specify the sender of scanned documents you can also identify yourself, your department or organization as the sender of distributed information directly from the AXIS 7000 Control Panel, as follows: 1. Press Menu display. 2. Use repeatedly until the Sent by: prompt is shown on the message to select any destination name as the registered sender. Note:.