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Saved-Search Retention Policy
Litigation Holds
Retention Policies
By default, automated archived message purging on the Barracuda Message Archiver is disabled. If you enable this ability, the Global Retention
Policy and any Saved-Search retention policies are run against all the archived messages once a week. If the age of a message exceeds the
maximum age allowed by all retention policies that apply to the message, that message is permanently deleted from the BarracudaSaved-Search
Message Archiver. The Global Retention Policy setting does not apply to any messages that match a Saved-Search retention policy.
To enable or disable the automatic message expiration capability:
On the page, specify whether to .POLICY > Retention Allow automatic message deletion
Global Retention Policy
The Global Retention Policy applies to all archived messages. When retention policies are run against the archived messages once a week, any
messages stored on the Barracuda Message Archiver that are older than this age are deleted they match an existing Saved Search policy.unless
To configure the Global Retention Policy:
On the page, set to .POLICY > Retention Allow automatic message expiration Yes
In the field, enter the default maximum number of days to retain archived messages.Policy Length (Days)
Click .Save Changes
Saved-Search Retention Policy
A Saved-Search retention policy enables you to automatically expire messages that match a particular set of content criteria defined in the BASIC
page. Use this feature to create exceptions to the global Retention Policy. > Search
To configure a Saved-Search retention policy:
Go to the Barracuda Message Archiver. Note the criteria specified by the Saved-Search on which this retention policy is to be based. If
you need to create a saved search, go to the page. After you create and saved a search, you can use it as part of aBASIC > Search
Saved-Search retention policy definition.
Verify is set to .Allow automatic message expiration option Yes
In the table, complete the following:Saved-Search Retention Policy
In the field, enter a name for the policy you are creating.Policy Name
In the field, select the name of the saved search on which this retention policy is to be based.Saved Search
In the field, enter the number of days to retain archived messages that match these search criteria.Policy Length
Click .Add
See for more information.How to Define Archived Message Retention Policies Based on Saved Searches
Litigation Holds
Litigation Holds are created by auditors to prevent messages that meet the criteria for a specific Saved-Search from being removed from the
Barracuda Message Archiver. The system administrator must first before auditors are given the option to createEnable Litigation Holds
Litigation Holds from the tab on the page.Saved Searches BASIC > Search
The following information about active Litigation Holds will be displayed here, visible only to the system administrator:
Auditor – The account name of the Auditor who created the Litigation Hold
Saved Search – The name of the Saved Search associated with this Litigation Hold
Hold End Date – The date and time when this Litigation Hold expires
Saved searches containing tags cannot be used in a Saved-Search retention policy and do not appear in the list of available Saved
Searches.
If a message matches more than one Saved Search-based policy, then the message is kept according to the longest p
olicy length. If it matches a Saved Search-based policy as well as the global policy, then the Saved Search policy
.takes precedence