User manual

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5 Enter the next telephone numbers.
6 Confirm with OK. You can enter up to 25 recipients.
7 Press o. The device transmits the fax message succes-
sively to all recipients.
Sending a Fax to a Group
1 Insert the document.
2 Press OK, 13 and OK.
3 Use [ to select the group to which you would like to
send a fax.
4 Confirm with OK.
5 Using [ select
SEND FAX?.
6 Confirm with OK.
Transmission to Multiple Recipients
Delayed Fax Transmission
Delayed Fax Transmission
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time – within 24 hours.
1 Insert the document.
2 Press OK, 33 and OK.
3 Enter the time, at which the document should be trans-
mitted, e.g. 14 00 for 2 pm.
4 Confirm using OK.
5 Enter the desired number using the numeric keypad or
select a saved entry.
6 Selecting a saved entry: Confirm the selected en-
try using OK.
7 Press o. The device goes into standby mode and trans-
mits the fax at the entered time. You can continue to
place calls and receive faxes.
Cancel Standby Mode
Press j to eject the document. This interrupts the standby
mode.
Receiving Faxes
Fax Reception
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the machine saves the incoming faxes. The
ä button blinks. Once paper or a new ink film is in-
serted, the saved faxes are printed out.
Paper Error
Full Message Mem ory
If the message memory is full, no additional messages can
be received. A warning appears on the display. Follow the
specifications in the technical data.
Receiving fax manually
Select manual reception under number of rings of the fax
switch (see Chapter Setting the Fax Switch, page 35). The
device will not receive faxes on its own. This setting is use-
ful, when you want to receive faxes via a modem connected
to a computer.
Receiving fax manually
You can start fax reception manually, by pressing o.
Polling Faxes
Fax Polling
With the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
Polling Faxes Directly
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold o pressed (for at least two seconds).
Polling Secure Faxes
Secure Fax Polling
With this function, you can poll faxes that are protected
with a code.
1 Press OK, 31 and OK.
2 Enter the code.
3 Confirm with OK.
4 Enter the desired number using the numeric keypad or
select a saved entry.
5 Press o.
Sending Faxes via Polling
Secure Fax Polling
Secure Fax Polling
A caller who knows the code can poll the fax from your
machine. You can continue to make telephone calls and re-
ceive faxes.
1 Insert the document.
2 Press OK, 32 and OK.
3 Enter a code (max. 20 characters).
4 Confirm with OK.
Cancel Standby Mode
Press j to eject the document. This interrupts the standby
mode.
Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
1 Press OK, 43 and OK.
2 Using [ select the template you would like to print.
3 Confirm using OK. The device prints the template.
4 Fill the template and send it to the desired recipient per
fax.
If your machine cannot reach a recipient, the fax mes-
sage is sent to the other recipients. After the machine
has called all recipients, it once again dials the numbers
that previously could not be reached.
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the paper
feed mechanism must be pushed back.
If there are problems with printing out saved fax
messages, a service code is available (see also section
Service, page 45).
Protect your document against unauthorised access
with a code.