DECT Portable Station Operating Instructions Model No. KX-TCA256 Thank you for purchasing the Panasonic KX-TCA256, DECT Portable Station. Please read this manual carefully before using this product and save this manual for future use. This manual is designed to be used with the KX-TCA256 DECT Portable Station and a Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System. Please use only a Panasonic battery and charge the battery for more than 5.5 hours before initial use.
Table of Contents Before Initial Use ............................................................................................ 4 Before Operating the PS................................................................................ 5 Location of Controls .................................................................................... 5 Connection .................................................................................................. 6 Battery Installation..................................
Table of Contents Walkie-Talkie............................................................................................. 45 Using the Belt Clip..................................................................................... 47 Wall Mounting ........................................................................................... 47 Troubleshooting ........................................................................................... 48 Troubleshooting ........................................
Before Initial Use Please read “Important Information” on page 49 before use. Read and understand all instructions. Before Initial Use Registration Your PS (Portable Station) must be registered in the Business Telephone System and you have to determine the extension number before initial use.
Before Operating the PS Before Operating the PS Location of Controls Ringing/Charge Indicator Receiver Headset Jack Display Soft Keys Open the cover.
Before Operating the PS TALK: Used to make or receive calls, or to establish a hands-free conversation. INTERCOM: Used to make or receive intercom calls. C Joystick: Used to adjust the ringer/receiver volume, select the Function mode and the function displayed directly above, and move the cursor to select a desired item. CLEAR/TRANSFER: Used to clear digits or characters, or transfer a call to another party. CANCEL/POWER: Used to end calls, exit the Phonebook or Function mode, or turn on/off the PS.
Before Operating the PS Battery Installation Insert the battery as shown. Close the cover as indicated by the arrow. 1 2 Battery Charge At the time of shipment, the battery is not charged. Please charge the battery for more than 5.5 hours before initial use. • When the battery has been completely charged, the charge indicator will change from red to green. Refer to “Battery Information” on page 49. • It is normal for the PS and charger to feel warm while the battery is charging.
Before Operating the PS Power On/Off Power On Press POWER for about 2 seconds. Power Off Press POWER for about 2 seconds. The display will go blank. • When the PS is turned on, it will be in standby mode. Standby mode is the state of the PS when it is not performing any operations and is awaiting calls. Display Icons Within range of a Cell Station 301:Paul Out of range, No registration 3.
Before Operating the PS Operation Outline Functions of the PS are accessed through the display menu, and selected with the joystick and soft keys. The guidance display is shown in standby mode for easy operation. 01 JUL. 15:03 Panasonic 99998822 Anne 103 David Baker 9876543210 02 JUL.
Before Operating the PS Function Menu Display Press the joystick to display the function menu. Main menu – while in standby mode Caller ID: Displays the incoming call log. Ringer Option: Displays the “Ringer Option” menu. Caller ID New Phonebook: Creates a new item in the Handset Phonebook. Setting Handset: Displays the “Setting Handset” menu. PBX Program: Enters PBX programming mode. Walkie-Talkie: Displays the Walkie-Talkie menu. (See page 45.
Before Operating the PS PBX Feature Menu Functions of the PS can be activated through the display key list. Move the joystick left to display the key list. 1 2 1 Pause: Inserts a dialling pause. 2 FWD/DND: Used to change Call Forwarding or Do Not Disturb settings. 3 Message: Used to leave a message waiting indication or call back the party who left you a message waiting indication. 3 0 Pause Search Wave: Searches for the strongest radio signal coming from the Cell Station.
Before Operating the PS Flexible Key Display A flexible key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Move the joystick right to display the flexible key list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; means the same thing as a green LED, and means the same thing as a red LED.
Before Operating the PS Soft Key Display Icons and information shown on the display will vary depending on the state of use. To select an item shown on the display, press the corresponding soft key. Opens the Handset Phonebook. Opens the main menu. Opens the function menu. Displays the outgoing call log. Used to confirm the entry. Turns the ringer off. Opens the PBX System Phonebook. Opens the PBX Extension Phonebook. Opens the incoming call log. Opens the incoming call log group. Displays the next screen.
Before Operating the PS Ringer Volume Adjustment Press the joystick. Select “ Ringer Option”. Select the desired setting (6 levels/ Meeting Mode/Off). Press the joystick. Select “Ringer Volume”. Press the joystick. Press the joystick. • In Meeting Mode: Vibration only/Key tone off/Microphone volume high • You can select whether the PS will vibrate while receiving a call. Select “ Ringer Option”. Select “Vibration”.
Before Operating the PS Key Lock You can lock the dialling buttons while the PS is in idle status. Unlocked Locked Press the joystick for more than 2 seconds to lock/unlock. Selecting the Display Language Press the joystick. Select “ Setting Handset”. Select “Select Language”. Press the joystick. Press the joystick. Select “Display Press the Option”. joystick. Select the Press the desired language. joystick.
Making Calls Making Calls Calling Another Extension extension no. Press TALK. Dial the extension number. Talk. Press CANCEL. Calling an Outside Party Using the line access numbers 0 / 9* OR 8 Press TALK. outside phone no. CO line group no. Enter the line access number. Dial the outside phone number. Talk. Press CANCEL. Using Flexible CO keys X Press the idle CO key number (0-9, , #). OR Move the joystick RIGHT. Select the Press the idle CO key. joystick. outside phone no.
Making Calls Hot Key Dial You can make a call by simply pressing the assigned number as hot key. X Press and hold the dialling button assigned as a hot key. Press TALK. • To assign a phone number as hot key, see page 30. Using the Call Log Feature Description Display Icon Outgoing Call Log You can make a call using the phone numbers you have dialled previously. Incoming Call Log You can make a call using the phone numbers of calls you have received.
Making Calls Using the Incoming Call Log Select the desired item. Press TALK. Talk. Press CANCEL. Using the Incoming Call Log Group group no. Press the right soft key. Press the joystick. Press the right soft key. Press the right soft key. Select the desired item. Press TALK. Enter the desired incoming call log group no. Talk. Press CANCEL.
Making Calls Using the Phonebook Feature Display Icon Description Handset Phonebook You can make a call using the numbers stored in the Handset Phonebook. (See page 26.) PBX System Phonebook You can make a call using the numbers stored in the Business Telephone System. PBX Extension Phonebook You can make a call using the extension numbers stored in the Business Telephone System. Using the Handset Phonebook name Press the left soft key. Enter the first letter of the desired name.
Making Calls • * Press the dialling button (0-9) that corresponds to the letter you are searching for. Press the dialling button repeatedly until the desired key is displayed. • You can search for an item stored in the Phonebook, as shown below: first letter* Select “Index Search”. Select “Category”. Select the desired category number or All.
Receiving Calls Receiving Calls Intercom Calls/Outside Calls/Group Calls While receiving a call Intercom Calls/Outside Calls/Group Calls To answer a call when the PS is ringing Talk. Press TALK. Press CANCEL. Intercom Calls To answer a call when the PS is ringing Press INTERCOM. Talk. Press CANCEL. Outside Calls To answer a call on a specific line X Press the CO key number (0-9, , #). (Select a CO line with a rapidly flashing icon.) OR Move the joystick RIGHT. Talk. Select the CO key.
Receiving Calls Caller ID If an outside call which contains Caller ID information is received, this information will be logged in the incoming call log. Date Received 301:Paul Time Received Status of the call 02 JUL. 14:59 Old:Answered James Smith 0123456789 New Calls 3.Jul 10:08 New calls have been received. Phone No. James Smith 0123456789 Name Access to the Incoming Call Log Group group no. Press the right soft key. Enter the desired group number.
During a Conversation During a Conversation Transferring a Call Transferring to an extension During a conversation extension no. C Dial the extension number. Press CLEAR/ TRANSFER. Talk. Press CANCEL. Transferring to an outside party During a conversation 0 C 8 Press CLEAR/ TRANSFER. / 9 * OR outside phone no. CO line group no. Enter the line access number. Dial the outside phone number. Talk. Press CANCEL. • * The line access number (default) varies depending upon country/area.
During a Conversation To hold (Exclusive Call Hold) You can hold a call exclusively so that only you can retrieve the call. During a conversation Press the left soft key. Press the left soft key again. • The method used to hold a call depends on the Call Hold mode (Regular Hold/ Exclusive Call Hold). Ask your manager what the current mode is.
During a Conversation Hands-free Conversation You can talk with the calling party alternately through the speaker without holding the PS. During a conversation Press TALK to toggle between the two modes (Hands-free/Receiver). • If you put the PS on the charger during a conversation, the call will be disconnected. Turning the Microphone On/Off During a conversation Press the joystick. Select “ Mute”. Press the joystick.
Using the Phonebook Using the Phonebook Handset Phonebook You can store up to 200 phone numbers in the Handset Phonebook. Each phone number can be assigned a name and category number for easy access. All phonebook items are stored in alphabetical order. Incoming Call Identification You can organise entries in the Handset Phonebook into one of 9 categories. A call from someone stored in one of these categories will be indicated by the ringer type and the LED colour pattern that is assigned to the category.
Using the Phonebook Editing Press the left soft key. Name Select the desired item. Press the joystick. Press the joystick. name Edit the name (max. 16 characters). Phone Number Select “Edit”. Press the joystick. phone no. Edit the phone number* (max. 32 digits). Press the joystick. Private Category Select the desired category number or Off. Press the joystick. Press the joystick. • To enter characters, see page 31. • * The valid digits are 0-9, “ ”, “#”, PAUSE.
Using the Phonebook Deleting Press the left soft key. Press the joystick. Select the desired item. Press the joystick. Select “Yes”. Select “Delete”. Press the joystick. Storing an item in the Handset Phonebook Using the Outgoing Call Log Press the right soft key. Select the desired item. Press the joystick. Select “Save Phonebook”. Press the joystick. name phone no. category no. Enter a name, phone number, and select the category number or Off.* Press the joystick.
Using the Phonebook Using the Incoming Call Log Group group no. Move the joystick UP or DOWN. Press the right soft key. Enter the incoming call log group no. Press the joystick. Select the desired item. name phone no. category no. Press the joystick. Select “Save Phonebook”. Press the joystick. Enter a name, phone number, and select the category number or Off.* Press the joystick. Using the PBX System Phonebook Press the left soft key. Press the left soft key. Select the desired item.
Using the Phonebook Hot Key Dial The phone numbers stored in the Handset Phonebook can be assigned as hot key. Press the left soft key. Select the desired item. Press the joystick. Select a blank Press the joystick. hot key number (1-9). Select “Reg. to Hot Key”. Press the joystick. Press the joystick. • A “ ” will be displayed next to hot key numbers which have a phonebook item registered to them.
Using the Phonebook Entering Characters You can enter characters and digits using the dialling buttons. You can select one of 5 character modes by pressing the right soft key while entering a name. The function icon above the soft key displays the current character mode. See “Character Mode Table” (page 32) for available characters. A, a B, b C, c 2 To change the character mode while editing a name in the phonebook, press the right soft key.
• Press to change between uppercase and lowercase. • The following letters are not available. They will be replaced by the uppercase (or lowercase) version of the same letter.
Feature List Feature List This feature list applies only when your PS is connected to a KX-TDA series Business Telephone System. For further information, refer to the KX-TDA series/KX-TD816/ KX-TD1232 Business Telephone System User Manual or consult your dealer. R.B. Tone: Ringback Tone ICD Group: Incoming Call Distribution Group PIN: Personal Identification Number Feature Operation Making Calls To store Select “ PBX Program”. One-touch Dialling Select a Flexible Key. desired no.
Feature List Feature Operation Making Calls To set While hearing a busy tone Automatic Callback Busy To cancel 4 6 To answer from an idle extension While hearing a callback ring 6 To answer from an idle outside line While hearing a callback ring outside phone no. R.B. Tone During a Conversation To add another party during a conversation desired phone no. Multiple Party Conversation Talk with multiple parties. Talk to the new party.
Feature List Feature Operation Useful Features Do Not Disturb 1 7 0 All Calls 1 Outside Calls 2 Intercom Calls 1 Set 0 Cancel Directed Call Pickup Sending a Call Waiting Tone*2 4 1 4 0 extension no. Group group no. (2 digits) While hearing a busy tone 1 Wait for an answer.
Feature List Feature Operation Useful Features To set 5 7 Absent Message message no. (1-9) 0 parameter (if required) To cancel 5 7 Log-in/ Log-out Extension Setting Clear 0 0 7 3 6 1 For Log-in 7 3 6 0 For Log-out 9 7 ICD Group extension no. Specified All 0 To leave a message waiting indication When the called extension is busy or does not answer 4 OR Caller To cancel a message waiting indication Message Waiting 7 Called extension 0 extension no.
Programming Programming Changing the Initial Settings You can customise the handset by editing the settings found under “Setting Handset” in the menu list, as follows: Press the joystick. Select “ Setting Handset”. Press the joystick. Select the desired main item. Press the joystick. setting Select the desired sub item. Press the joystick. Follow the setting. Press the joystick. • To return to the previous menu, press . • To cancel, press at any time.
Programming Handset setting menu layout Setting Handset Memo Alarm Ringer Option Ringer Volume Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger Tone Option Key Tone Range Warning Display Option Standby Display Select Language LED Colour Private Colour Category Name Caller ID Disp LCD Contrast Guidance Flex Base Set FlexName Edit Call Option Hot Line No.
Programming Main Item Memo Alarm Ringer Option Sub Item Description An alarm will sound at the set time. A memo can also be displayed. (See page 42.) Setting Alarm no. Alarm mode (Off/Once /Daily) Alarm time Enter memo. 15 Ringer Type Not Stored Ringer Volume Adjusts the ringer volume. 6 levels/ Meeting Mode/ Off Level 3 Vibration Selects whether the PS vibrates while receiving a call.
Programming Main Item Sub Item Description Display Option Private Colour Selects the LED colour for calls in each category. “Private Colour” setting has priority the “LED Colour” setting. Select a Category. Colour (Green/Red/ Orange) Category Name Edits the category name. Select a Category. Category 1-9 Caller ID Disp Selects which caller information is displayed when a call is received.
Programming Main Item Sub Item Registration Register H/set Cancel Base Select Base Other Option Change H/S PIN Description Setting Default Base no. Base PIN [Personal Identification Number] Not stored Cancels the registration of a handset. H/set PIN (Default: 0000) Base no. Not stored Selects a base unit. Auto/Base no. Auto Changes the handset PIN. Enter old PIN, new PIN, then enter new PIN again. 0000 Registers a handset to a base unit.
Programming Memo alarm setting Press the joystick. Select the alarm number (1-3). Select “ Setting Handset”. Press the joystick. Press the joystick. Select “Memo Alarm”. Select the Alarm mode (Off/Once/Daily). Press the joystick. Press the joystick. When “Once/Daily” is selected date/time* memo Once: Enter date and time. Daily: Enter time. Select the ringer type. (1-15). Press the joystick. Press the joystick. Enter memo. Press the joystick. Press the joystick.
Programming Flexible key edit Press the joystick. Select Press the “ Setting joystick. Handset”. Select “Other Option”. Press the joystick. Select “Flex Key Edit”. OR Press the joystick. Select the desired flexible key. Press the joystick. Select the Press the desired item.* joystick. Press the right soft key. • * Items on page 44 can be assigned, and accessed through the display operation.
Programming Main Item Sub-Items PBX setting Menu Caller ID Ringer Option Ringer Volume Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger New Phonebook Setting Handset Memo Alarm Ringer Option Ringer Volume Vibration EXT Ringer Type INT Ringer Type Group Ring Type Private Ring Charger Tone Option Key Tone Range Warning Display Option Standby Display Select Language LED Colour Private Colour Category Name Caller ID Disp LCD Contrast Guidance Flex Base Set FlexName Edit H
Others Others Walkie-Talkie Using Walkie-Talkie mode, you can communicate with another handset even when out of range of a base unit. Only a Panasonic DECT Portable Station which supports WalkieTalkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call through the PBX. Turning the Walkie-Talkie mode on Press the joystick. Select “ Talkie”. Walkie- Press the joystick. Select “On”.
Others Setting the Walkie-Talkie mode Press the joystick. Select “ WalkieTalkie”. Press the joystick. group no. Select “Setting”. Press the joystick. handset no. Enter the group Press the number* (3 digits). joystick. Enter the handset number (1-9). Press the joystick. Press the joystick. • To exit the operation, press any time. • * Any 3 digits can be used. Make a note of the group number you set here. • Each handset should have its own unique handset number.
Others Using the Belt Clip You can hang the handset on your belt. To remove the belt clip. Allows phone straps and similar objects to be connected. Wall Mounting 1 Connect the AC adaptor to the charger. 2 Drive the screws into the wall using the wall template below. Charger 24.5 mm Cord holder Screws AC adaptor To AC Outlet 3 Mount the charger securely on the screws. 24.
Troubleshooting Troubleshooting Troubleshooting Problem The PS does not work. • The battery is drained. → Charge the battery fully. (See “Battery Charge” on page 7.) • The PS has been cancelled or the PS has not been registered. → Consult your dealer. • The power is OFF. → Turn it ON. (See “Power On/Off” on page 8.) The PS does not ring. • Ringer volume is set to “Off”. → Adjust the ringer volume level. (See “Ringer Volume Adjustment” on page 14.) You cannot make/receive a call.
Important Information Important Information Battery Information After your Panasonic battery is fully charged [at 25 °C]: Operation Operating Time While in use (TALK) 17 hrs approx. While not in use (Standby) 270 hrs approx. • Battery charge may be shortened depending on usage conditions and ambient temperature. • The battery cannot be overcharged. • The battery will drain even while the unit is turned off. • The PS can receive calls while charging.
Important Information Please replace with Panasonic battery only. • Please order part number N4HHGMB00007 or HHR-P103. If you replace the battery before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the PS as normal with the new battery installed. When the low battery warning is displayed, charge the battery for more than 5.5 hours. The battery strength icon will then display a correct reading.
Important Information CAUTION RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS. Safety Instructions Pay special attention to the safety suggestions listed below. Safety To reduce the risk of fire or injury to persons, read and follow these instructions. 1) Use only the AC adaptor, battery and charger indicated in this manual.
Important Information For best performance Operating Range 1) The range of operation depends on the topography of your office, weather or usage conditions, because signals are transmitted between the Cell Station (CS) and the PS by radio waves. 2) Normally, you get greater range outdoors than indoors. If there are obstacles such as walls, noise may interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.
Important Information IMPORTANT NOTICE: Under power failure conditions, this wireless telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies. When a failure occurs which results in the internal parts becoming accessible, disconnect the AC adaptor immediately and return this unit to the place of purchase or service centre. • This apparatus is designed to aid the visually handicapped to locate dial keys and buttons.
Important Information Disposal Information Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households) This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis.
Notes Notes 55
For Users in New Zealand only PTC200 General Warning 1. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.