Specifications

Pack 353 Pinewood Notebook
Page 3 2012 pinewood notebook
Committee Timeline
Pinewood Derby Timeline:
August:
1) Establish Calendar for Pinewood derby
a. December Pack meeting, Pass out cars and set up track for test runs.
b. January Pack meeting, Test and weigh cars. Next to last week of January.
c. January Pack Activity, Run actual race, Early start time. Last week of January.
October Pack meeting:
1) Fill all Den Coordinator positions for Pinewood Derby.
November Committee meeting:
1) Identify someone to pick up pinewood cars for Dec. Pack meeting.
2) Make sure Santa knows he needs to be at the December Pack meeting.
3) Identify someone to set up track at the December meeting to show Tigers and new
scouts how it works. (also a lot of fun for scouts that have already built cars)
Prior to December Pack Meeting:
1) Derby Rules need to be updated for current year with dates and times. Pinewood
coordinators may want to meet to make changes to rules or changing the design award
categories.
2) Set up schedule for Pinewood committee meetings. Minimum of one meeting in the
second week of January.
Before the end of the year:
1) Send out Den assignments with description of duties to all the den coordinators. This
will be reviewed in the January meeting but should be read prior to meeting.
First week of January:
1) Contact school to make sure Pack can get into Café at 5:30 to begin track set up and
that we can begin check in with scouts at 6:00.
2) Pick up trophies, segments, ribbons and design award ribbons
Second week of January:
1) Hold walk through and training meeting. This meeting needs to be held where the track
can be set up so training can be done for all the stations. Min of two hour meeting should
be planned.
2) Set up computers with software and training. The software will need to be loaded on
both computers and names of all the boys entered into the database.
3) Get trophies engraved
Third Monday in January:
1) Pack Meeting:
a. Have official scales for test weigh-in.
b. Set up and staff a track for test runs. Make sure boys are kept away from the
track and only pick up and handle their own cars. Adults are needed at both ends
of the track during the test runs.
2) Send out pack wide email reminder of race schedule and early start time.