FAX-2850 MFC-4800 OWNER’S MANUAL
APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Use only GENUINE brother supplies DO NOT refill the toner cartridges. Attempting to use refilled toner cartridges and using incompatible toners may cause damage to the machine and such damage will not be covered by warranty.
Using This Manual Thank you for purchasing a Brother fax machine/multi function centre. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings.
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Quick Reference Guide For Thai, Arabic, Indonesian, Cantonese, please refer to Quick Reference Guide enclosed in the carton box. Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch (For FAX-2850 Only), Speed Dial, Search or the dial pad. 3 Press or to select ON, and then press Menu/Set —OR— For the next transmission only, press or to select NEXT FAX ONLY, and then press Menu/Set. 3 Press Fax Start.
Storing Numbers Storing One Touch Dial Numbers (For FAX-2850 Only) 1 2 Press Menu/Set, 2, 3, 1. 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name (or leave it blank), and then press Menu/Set. 5 Press Stop/Exit. Press the One Touch key where you want to store the number. Search/Speed Dial 1 Press Search/Speed Dial, then enter the first letter of the name you’re looking for. 2 3 Press 4 Press Fax Start to dial.
Table of Contents Using This Manual User-Friendly Programming Table of Contents ............................................................................... vi PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide ................................... 3 FAX-2850 Control Panel Overview.................................................... 7 MFC-4800 Control Panel Overview ...................................................
Caller ID (Caller IDentification)........................................................45 Telephone Service for Some Countries .............................................47 Chapter 9 Polling Polling Receive ..................................................................................49 Polling Transmit.................................................................................51 Chapter 10 Remote Fax Options Setting Fax Storage ..............................................................
Chapter 16 Setting Up and Using PC FAX (For Windows® Only) Introduction ....................................................................................... 95 MFC Remote Setup ........................................................................... 95 PC FAX Sending (For Windows® Only) .......................................... 96 Chapter 17 Using Automatic E-Mail Printing For Windows® 95, 98, 98SE, Me Only ..........................................
Preparation and Simple Use Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 136), and Advice for Preparation and Simple Use Guide (page 3). If you need further information, refer to BASIC USE or ADVANCED USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine.
■ Open the document tray by pulling it toward you ( 1 ), then unfold the extension ( 2 ). PREPARATION AND SIMPLE USE • • 3 DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. Make sure documents written with ink are completely dry. Sending a fax 1 Insert the document face down in the ADF. 2 Enter the fax number you want to call. 3 Press Fax Start.
Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
Memory Storage In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICK-DIAL, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS functions are stored permanently and fax sending and receiving data are stored for several days.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.
Outgoing Message (OGM) of External TAD 1 2 We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) 3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing 51 ( 91 for New Zealand) and Fax Start.
FAX-2850 Control Panel Overview 2 12 1 11 3 4 5 6 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Shift This key is used to access the “5” through “8” One Touch keys. 3 One Touch Dial Keys These 4 keys give you access to 8 previously stored phone numbers. 4 Copy Keys: Options You can quickly and easily select temporary settings (for the next copy only). Enlarge/Reduce Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%.
0 Fax Keys: PREPARATION AND SIMPLE USE Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. A Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. or Press to scroll forward or backward to set a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.
MFC-4800 Control Panel Overview 2 1 13 12 3 4 5 6 7 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Reports/Recall Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify and System Setup List and Order Form. 3 Scan Keys: Scan Image Press this key to scan a picture into your graphics application for viewing and editing. Scan/OCR Press this key to start scanning a text document.
0 Search/Speed Dial PREPARATION AND SIMPLE USE Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. A Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. B Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine.
1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours. All other settings remain unaffected. 1 2 3 4 5 6 Press Menu/Set, 1, 1. Enter the two digits of the year, and press Menu/Set. “02” is registered as 2002 in the machine. Enter two digits for the month and press Menu/Set. Enter two digits for the day and press Menu/Set.
Custom Settings Volume Settings Ring Volume You can select how loud the machine rings. The ring volume can be turned off for silent reception if required. Press Menu/Set, 1, 3, 1. Press or to select OFF, LOW, MED, or HIGH. Press Menu/Set when the screen displays your selection. Press Stop/Exit. —OR— You can adjust the ring volume when the machine is idle. You can turn the ring OFF. Press or to adjust the volume level.
Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. 1 2 3 4 Press Menu/Set, 1, 4. Press or to select ON (or OFF). Press Menu/Set. Press Stop/Exit. Power Save Setting Power Save Mode more reduces power consumption. If you switched ON, when the machine is idle, it drops into power save mode automatically.
Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand) The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. Press Menu/Set, 1, 7. The screen prompts you to select PULSE (or TONE). Use or to select the dialling mode. Press Menu/Set when the screen displays the dialling mode you want. Press Stop/Exit.
Storing Speed Dial Numbers You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial locations. (See Speed Dialling, page 17.) 1 For the FAX, press Menu/Set, 2, 3, 2. For the MFC, press Menu/Set, 2, 3, 1. The screen prompts you to enter a location. 2 Use the dial pad to enter a two-digit location (00-99), and press Menu/Set. The screen displays your entry, then prompts you to enter the number you’re storing.
2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting. 6 BASIC FAX USE 1 2 3 4 5 Insert the document face down in the ADF. Press Menu/Set, 2, 2, 1. Use or to select AUTO, LIGHT, or DARK. When the screen displays your selection, press Menu/Set.
Speed Dialling 1 2 3 Insert the document face down in the ADF. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start. Search You can search for names you have stored in One Touch (FAX-2850) and Speed Dial memories. (See Storing One Touch Dial Numbers (For FAX-2850 Only), page 14 and Storing Speed Dial Numbers, page 15.) 1 2 3 4 Insert the document face down in the ADF. Press Search/Speed Dial, then enter the first letter of the name you’re looking for.
Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time. If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 2 times at 2 minute intervals for Australia or up to 2 times at 3 minute intervals for New Zealand (10 times in 3 minute intervals for some countries).
Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
3 Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode For 1. FAX ONLY Use this function if you want to receive fax messages only (no telephone calls). The machine should be connected on its own line. The machine automatically answers every call as a fax call. You cannot receive a voice call, but, if you have connected an External telephone, you can still dial out and make voice calls. (This setting is recommended if the machine is on its own dedicated line.) 2.
To Select or Change Your Receive Mode 1 Press Receive Mode. The screen displays your current selection. 2 Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting. FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL If you are changing the Receive Mode while in another operation, the screen returns to that operation.
Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time.
Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. 1 2 3 4 Press Menu/Set, 2, 1, 5. The screen displays Use or 5.AUTO REDUCTION to select ON (or OFF). Press Menu/Set when the screen displays your selection. Press Stop/Exit. If you receive faxes that are split on two pages, change this setting ON.
Reception into Memory 1 2 Press Menu/Set, 2, 1, 6. 3 Press Stop/Exit. Use or selection. to select ON or OFF, and press Menu/Set when the screen displays your Printing a Fax from Memory If you have fax storage ON for remote retrieval or fax forwarding, you can still print a fax from the machine’s memory when you are at the machine: (See Setting Fax Storage, page 52.) 1 2 3 Press Menu/Set, 2, 5, 4. Press Fax Start. After all the data saved in the memory is printed out, press Stop/Exit.
4 Telephone (Voice) Operation Making Voice Calls You can use your FAX/MFC to make voice telephone calls, by dialling manually or by using Search, One Touch (FAX 2850) or Speed Dial memory. When you dial an auto dial number, the screen displays the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. You can also use Chain Dialling or Pause function.
4 To hang up, replace the handset. If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds. Speed Dialling Pick up the handset. —OR— Press Hook. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.) 4 To hang up, replace the handset.
Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 2 3 Lift the handset. Press #. Any digits dialled after this sends tone signals. When you hang up, FAX/MFC returns to pulse dialling service.
5 Printing Reports Transmission Report and Journal Setting Customizing the Transmission Verification Report You can use the Transmission Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again.
Using the Reports Key Six lists are available. 1.HELP Lists basic operational steps and functions. 2.QUICK-DIAL Lists names and numbers stored in Speed Dial memory, in numerical order. 3.JOURNAL Journal lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive. 4.XMIT VERIFY Prints a Transmission Verification Report for your last transmission. 5.
6 Advanced Sending Advanced Operations Electronic Cover Page 4.CONFIDENTIAL Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID, page 11.) This feature does not work without the Station ID. You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 2 3 4 5 6 7 Insert the document face down in the ADF. Press Menu/Set, 2, 2, 7. Press Menu/Set when the screen displays NEXT FAX ONLY.
Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 11.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 2 3 Press Menu/Set, 2, 2, 7. 4 If you selected ON, the screen displays the cover page comment options. Press view comment selections. 5 6 Press Menu/Set when the screen displays your selection.
Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 2 3 Insert the document face down in the ADF. 4 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you have finished choosing settings and go to Step 5. 5 Enter the fax number you’re calling, and press Fax Start.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include up to 8 One Touch locations (FAX-2850), up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 158 (FAX-2850) or 150 (MFC4800) locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting.
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Fax Start (FAX-2850) or five keys (Search/Speed Dial, #, the two-digit location, and Fax Start). You can store up to six of the Groups on your One Touch keys (FAX2850) or Speed Dial, and then broadcast by pressing only the One Touch key (FAX-2850) or Search/Speed Dial, #, the two-digit location (and Fax Start).
Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, 1 Press Menu/Set, 2, 6. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.
The screen prompts you to enter the password. PASSWORD:XXXX Enter a 4-digit password, followed by Menu/Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON. 7 If the password you enter at Step 7 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to normal (displaying the date & time).
Switching OFF Memory Security 1 When Memory Security is switched ON, press Menu/Set. PASSWORD:XXXX 2 Enter a 4-digit password and press Menu/Set. The screen displays ACCEPTED, then after 2 seconds the display reverts to normal. Memory Security is now switched OFF. Then all the data saved in the memory will be printed out. If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE.
7 Advanced Receiving Operation from an External or Extension Telephone If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. The Remote Activation Code can also be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press 51( 91 for New Zealand)”. (See Outgoing Message (OGM) of External TAD, page 6.
Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is ( 9 1 for New Zealand). The preset Deactivation Code is # 5 1 (# 9 1 for New Zealand). 51 If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 ( 9 1 for New Zealand) to # # # and the Deactivation Code from # 5 1 (# 9 1 for New Zealand) to 1 1 1.
8 Telephone Service Telephone Service for Australia Distinctive Ringing This machine feature lets you use the Distinctive Ringing subscriber service offered by Telstra’s FaxStream® Duet, which allows you to have at least two separate telephone numbers on the phone line. Each phone number has its own Distinctive Ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your FAX/MFC.
Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home Residential customers can protect themselves from unwanted calls.
Printing Caller ID List 1 2 3 4 Press Menu/Set, 2, 0, 3. Press or to select PRINT REPORT. Press Menu/Set. Press Fax Start.
Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring. How Will the Fax Machine Treat All Other Numbers? FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring.
Flowchart Sequence of Incoming Call Incoming Call All extension phones ring, fax machine is silent. (The answer mode should be MANUAL.) Registered FaxAbility Number Main number Fax machine automatically receives and prints fax message. Fax machine begins ringing on third ring. ADVANCED FAX USE You answer the call at an external phone. Telephone Answering Device (TAD) answers the call.
Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. ■ To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC. 1 2 Press Menu/Set, 2, 0, 3. Press or to select DISPLAY # and press Menu/Set. If the name was not received, it will not be displayed. 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu/Set.
Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This FAX/MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your FAX/MFC.
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1 2 Press Menu/Set, 2, 0, 3. 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu/Set. The next screen shows the caller’s telephone number and the date and time of the call.
9 Polling Polling is the process of retrieving faxes from another machine. You can use the machine to “poll” other machines, or you can have someone poll the machine. All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Polling Transmit, page 51.) Some machines do not respond to the polling function.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 2 3 4 Press Menu/Set, 2, 1, 8. 5 6 Press Menu/Set. The screen prompts you to enter the fax number you are polling. Press or to choose TIMER, and press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Enter the fax number, and press Fax Start.
Polling Transmit Setup for Polling Transmit (Standard) Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. 1 2 3 Insert the document face down in the ADF. 4 Press 1 to select DOC if you want the machine to scan the printed document at the time it is polled—OR—Press 2 to select MEMORY. 5 Press 1 if you want to select additional settings.
10 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. 1 2 Press Menu/Set, 2, 5, 2. 3 Press Stop/Exit. Press or selection.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 2 Press Menu/Set, 2, 5, 3. 3 Press Stop/Exit. Enter a three-digit number from 000 to 999, and press Menu/Set. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1. Turn Fax Forwarding ON—Press 2. Program Fax Forward Number—Press 4. Automatically turns Fax Forwarding ON. Turn Fax Storage ON—Press 6. Turn Fax Storage OFF—Press 7.
Retrieving Fax Messages 1 2 Dial the machine’s number. 3 4 As soon as you hear two short beeps, use the dial pad to press 9 6 2. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ). Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #. You cannot use press #. 5 and # as dial numbers.
11 Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. To cancel, press Stop/Exit. Press Stop/Exit again to release the original document. The scannable area of the machine begins at approximately 4mm from the edge of the paper. (4mm) (4mm) Making a Single Copy 1 2 Insert the document face down in the ADF. Press Copy. To stop, press Stop/Exit.
Out of Memory Message If the memory becomes full while you’re making copies, the screen displays: OUT OF MEMORY If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you’ll have the option to press Copy to copy the pages scanned so far —OR— press Stop/Exit to cancel. You’ll need to clear some fax messages to make some additional memory available before you can continue.
5 6 Press Menu/Set. Press Copy—OR—Press or for additional settings. Special Copy Options (2 in 1 or 4 in 1 copy) are not available with Enlarge/Reduce. Using the Options Key The Options key changes the settings for copy mode, contrast, sort and special copy options for the next copy only. Press Options. Press Options Menu Selections Options Factory Setting NO. OF COPIES NO.
Special Copy Options You can save paper by copying either two or four pages onto one page. 1 2 3 4 5 Insert the document face down in the ADF. Use the dial pad to enter the number of copies you want. Press Options and Press or or to select SPECIAL, and then press Menu/Set. to select 2 IN 1, 4 IN 1 or OFF, and then press Menu/Set. Press Copy—OR—Press or for additional settings. 2 in 1 4 in 1 Special Copy Options (2in1 or 4in1 Copy) are not available with Enlarge/Reduce.
Copy Quality – Default Settings Changing Default Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press or to move through the selections for each setting. Press Menu/Set to save your selection. Press Stop/Exit—OR—Press to select the next setting you want to change.
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you use most often. THIN (64-69 gsm) PLAIN (70-95 gsm) THICK (96-120 gsm) THICKER (121-158 gsm) 1 2 3 61 For thin paper For ordinary plain paper For heavy weight paper or rough paper For heavier weight paper, rough paper or bond paper Press Menu/Set, 3, 3. Press or Press Stop/Exit. Chapter 11 to select your type of paper, and then press Menu/Set.
12 Using the machine as a Printer Special Printing Features Windows® Printing The dedicated printer driver for Microsoft ® Windows® 95, 98, 98SE, Me, 2000 Professional and Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the machine. You can easily install them into your Windows ® system using our installer program.
Two-Sided Printing (Manual Duplex) The supplied printer drivers for Windows ® 95/98/98SE/Me and Windows NT ® Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) Please select LPT1 port in the printer driver. The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper.
Paper Tray The machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Reset Key (For MFC-4800 Only) Press this key to clear data from the memory. Simultaneous Printing/Faxing The machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) Envelopes DL, C5, COM-10, Monarch Post Card 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) Organizer Day-Timer® J, K, L, M 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) Labels and Transparencies 70-216 x 127-356 mm (2.75-8.
13 Printer Driver Settings (For Windows® Only) Using the Brother MFC-4800 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the supplied CD-ROM. For FAX-2850, you can download the latest Brother Printer Driver from the Brother Web Site. Visit us at: http://solutions.brother.com http://www.brother.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2x2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP transparencies, select Transparencies.
Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document.
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature. 1. Check Off if you want to print the document as it appears on your screen. 2.
Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows® 95/98/98 SE/Me Users Only) • Print Date & Time Quick Print Setup Printer Driver Settings (For Windows® Only) 72 PRINTER/SCANNER The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Centre and Driver Update Web sites. Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine. Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer.
14 Using the Windows -Based Brother MFL-Pro Control Centre ® (For Windows® Only) Brother MFL-Pro Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the specific applications.
How to Turn Off AutoLoad 1 Left click the Control Centre 2 When the Control Centre main screen appears, left click on the Smart Click Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will appear: 3 Uncheck the AutoLoad Pop-Up option. icon and click Show. Using the Scan Keys with Windows PC If you have connected a Macintosh, the scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™, page 107.
Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows® based PC and loaded the appropriate Brother Drivers for your version of Windows ®. When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. (For details about how to configure the Brother Control Centre buttons to launch the application of your choice using the Scan keys, see Brother MFL-Pro Control Centre, page 76.
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy Operations Copy—allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can direct the copy output to any standard Windows ® printer driver installed on the PC. PC Fax Operation Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro PC-FAX software.
Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time: Resolution—Select the scanning resolution you most frequently use.
Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button.
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Email Application Email Application—From the pull-down list, select your E-mail application. Email Settings—Click the EMail Settings… button to set up links.
File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possible—Click this checkbox if you want to change the file type of all attachments.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will appear: Select your setting and click OK. ◆ Auto Orientation—Check this checkbox if you want your word processor application to read the page as it is set up.
Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC-4800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. FAX Settings Brother MFL Pro Fax FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button.
15 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ™ ® ™ ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ® can be accessed through the PaperPort ® program group.
Desktop View displays items Desktopas View displays items thumbnails as thumbnails Page View displays each item as a full page Organizing Your Items in Folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View.
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort ® on your computer. PaperPort® can quickly convert the text on a PaperPort ® item (which is really just a picture of the text) into text that you can edit with a word processing application.
Accessing the Scanner To choose TWAIN-32 Brother MFL Pro Scanner as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN or Scan button. The TWAIN-32 Brother MFL Pro Scanner Setup dialog box will appear: Scanning a Document into your PC 1 2 Insert the document face down in the ADF. 3 Select the Fax Start button from the Scanner window.
Scan Type Gray Scale: Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray. Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) True Gray mode is used for documents containing photographic images or graphics.
When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look.
16 Setting Up and Using PC FAX (For Windows® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MultiFunction Link® Pro Suite software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with the machine. Multi-Function Link® Pro Suite software for the machine includes ScanSoft ™ PaperPort® for Brother and ScanSoft™ TextBridge®.
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file. PC FAX Sending (For Windows® Only) The Brother PC FAX feature allows you to use your PC to send a file.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the top of the fax pages being sent, check the Header box. Addressbook file You can select different database files for use with the address book.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address on a Speed Dial location: 1 2 3 Click the Speed Dial location you want to program. Click the address or group you wish to assign to the Speed Dial location. Click the Add>> button to program the Speed Dial location.
The Address Book From the Fax Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book. The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member.
Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 3 Type the name of the new group in the Group Name field. 4 After all the members have been added, click OK. In the Available Names box, select each member to be included in the Group, and then click Add>>.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. 1 From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Export from the Available Items column, and then click Add>>. Select items in the order you want them listed.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. 2 Select the data fields you wish to Import from the Available Items column and click Add>>. Select the fields from the Available Items list in the same order they are listed in the Import text file.
Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking (See Sending a File as a PC FAX Using the Simple Style, page 105.) The Brother PC-FAX Cover Page Setup dialog box will appear: . To You can enter information in each box. If you are sending a fax to multiple recipients, the recipient information will not be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page.
Sending a File as a PC FAX using the Facsimile Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 Enter a telephone number by using any of the following methods: A. Enter the number using the numeric keypad. B. Click any of the 10 Speed Dial buttons. C. Click the Address Book button, and then select a Member or Group from the Address Book.
Sending a File as a PC FAX Using the Simple Style 1 2 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button. If you made a mistake entering a number, click the Clear button to clear all entries.
17 Using Automatic E-Mail Printing For Windows® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator? or MS Internet Mail, do not support.
18 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook ® ™ Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Before you can connect the machine to your Macintosh®, you must purchase a USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple ® Macintosh® must be set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.
To print the document: 3 From application software such as PaperPort ®, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 4 From application software such as PaperPort, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex.
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 2 Create a document in a Macintosh application. 3 From the Output pull-down menu, select Facsimile. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed.
5 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient will appear in the Destination Fax Numbers box. You can select several stored numbers at once by using the Shift and Ctrl keys. 6 If you want to, you can add your new recipients to the Address Book at this time by clicking New to open the Address Book dialog box. (See Adding a New Member, page 111.
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: 2 Click New. The following dialog box appears: 3 4 5 Type the name and fax number. If you want to, you can store a comment in the Memo field if you wish (up to 15 characters). Click OK to return to the Address Book dialog box.
Adding a New Group You can set up a group of multiple recipients. 1 Click Group. The Group Setting dialog box appears: 2 3 In the Group Name field, type a name for your Group. 4 Click OK. The Address Book dialog box reappears: 5 Click OK. The Print/Facsimile dialog box reappears: 6 If you are ready to send your fax, click Send Fax. (Follow the steps on page 109 for sending a fax.) From the Stored Fax Numbers box select the recipients for your Group, and then click >>.
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® The Brother MFC software includes a TWAIN Scanner driver for Macintosh ®. This Macintosh® TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort for scanning. Accessing the Scanner Run your PaperPort® software. You will see the PaperPort ® icon in the upper right hand corner of your screen.
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specifications, page 143.) Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 114 PRINTER/SCANNER Color Type Black & White—Set the image Type to Black & White for text or line art.
Scanning Area Set the Size to one of the following: ◆ Letter (8.5 x 11 inches) ◆ A4 (210 x 297 mm) ◆ Legal (8.5 x 14 inches) ◆ A5 (148 x 210 mm) ◆ B5 (182 x 257 mm) ◆ Executive (7.25 x 10.5 inches) ◆ Business Card (90 x 60 mm) ◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click Fax Start to scan the image. 1 2 Insert the document face down in the ADF. Click PreScan.
19 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CAUSE CHANGE DRUM SOON The drum unit is near the end of its life. CHANGE TONER ACTION If you have a print quality problem, replace the drum unit with a new one.
ERROR MESSAGE CAUSE ACTION NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy. Or, you may have reached a number that is not connected to a fax machine. NOT ASSIGNED NOT REGISTERED (for some countries) You tried to access a One Touch or Speed Dial number that is not programmed. Set up the One Touch or Speed Dial number. (See Storing One Touch Dial Numbers (For FAX2850 Only), page 14 and Storing Speed Dial Numbers, page 15.
Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. 1 2 Open the control panel. 3 Close the control panel and press Stop/Exit. NO Carefully pull the document toward the front of the machine. OK Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck.
■ Clearing a Paper Jam in the Multi-purpose Sheet Feeder. If paper is jammed inside the Multi-purpose Sheet Feeder, push down the paper lever to pull the jammed paper upwards out of the feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the machine. Multi-purpose Sheet Feeder ■ Clearing a Paper Jam near the Drum Unit. If paper is jammed near the drum unit, open the top cover and remove the drum unit. Then, pull the jammed paper upwards and out of the machine.
Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks/top and bottom of sentences are cut off. If your copy looks good, you probably had a bad connection, with static or interference on the phone line. Try again and see if there is an improvement.
DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution, page 16.) Make a copy to verify the machine’s scanner operation. Transmission verification prints “Results:NG” There is probably temporary noise or static on the phone line. Try sending the fax again. If the problem continues, call the Telephone Company to check your phone line.
DIFFICULTY SUGGESTIONS ® Windows Setup Printing Difficulties (For MFC-4800 Only) I cannot print from my application software. Make sure the Windows® printer driver is installed and you select it in your application software. Software Difficulties (For MFC-4800 Only) “MFC Connect Failure” If the machine is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart Windows®.
DIFFICULTY SUGGESTIONS Printed pages have white spots Make sure that you use paper that meets the specifications. Rough in black text and graphic areas. surface or thick media can cause the problem. If you still see white spots and the display shows CHANGE DRUM SOON, replace the drum unit with a new one. White Spots Toner scatters and stains the printed page. Scattering Toner Adjust the print conditions by setting the Print Density function. Clean the machine’s interior.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. Failure to pack the machine correctly may damage the machine and such damages will not be covered under warranty. 1 2 3 4 Make sure you close the paper tray and the extension. Remove the line cord and unplug the machine from the AC outlet. Open the top cover. Remove the drum unit assembly. Remove the drum unit and toner cartridge assembly.
Wrap the machine in the plastic bag and place it in the original carton with the original packing material. 8 Place documents (manual, printed material and CD-ROM), the drum unit and toner cartridge assembly, the telephone cord, printer cable and paper supports into the carton as shown below. 9 Close the carton and tape it shut.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water. Cleaning the Scanner 1 Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2 3 4 Open the document tray, and then the control panel.
After you have used the machine, some internal parts of the machine are extremely HOT! When you open the top cover of the machine, never touch the shaded parts shown in the diagram below. HOT! Inside the Fax Machine 1 2 3 4 5 Open the top cover. Remove the drum unit assembly. Wipe the electric terminals with isopropyl alcohol on a cotton swab. Wipe the gears with a clean dry cloth. Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
4 5 Install the drum unit into the machine. (See Replacing the Drum Unit, page 132.) Close the top cover. Replacing the Toner Cartridge The machine can print approximately 2,200 pages with one toner cartridge (TN-8000). When the toner cartridge is running low, the display shows CHANGE TONER. Actual page count will vary depending on your average document type (i.e. standard letter, detailed graphics). The above specifications relate to a 5% black coverage A4 size document.
1 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by the handles and gently lift the drum forward toward you. Top Cover Drum Unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Gently turn the lever on the toner cartridge forward until it stops. The toner cartridge cannot be removed unless the shutter is completely closed, by turning the lever fully to the front.
4 Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. Old Toner Cartridge New Toner Cartridge Aluminum Bag • 5 Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. Gently rock the toner cartridge from side to side five or six times, and then remove the protective seal.
7 Gently turn the lever on the toner cartridge backward until it stops. 8 Reinstall the drum unit into the machine and close the top cover. Top Cover Drum Unit Replacing the Drum Unit When removing the drum unit, handle carefully because it contains toner. When you replace the drum unit, you should clean the machine. The drum unit is a consumable, and it is necessary to replace it periodically.
For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful. HOT! Inside the Fax Machine Follow these steps to replace the drum unit: 1 2 Open the top cover. Remove the old drum unit. Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner.
Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 129.) Drum Unit Toner Cartridge 6 Holding the new drum unit by the handles, install it. Close the top cover. Top Cover Drum Unit 7 The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from the machine.
20 Important Safety Information Important Information for Australia Important Safety Instructions 1 2 3 4 Read all of these instructions. 5 6 Do not place this product on an unstable surface. 7 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company. 8 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket.
15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
ensure that calls are answered between 3 and 30 seconds of receipt of ringing. 12 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers. 13 Not all telephones will respond to incoming ringing when connected to the extension socket. 14 This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
28 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product. ◆ If the product has been exposed to rain or water. ◆ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
13 Do not touch a document during printing. 14 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. 15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty.
Important Information for All Countries IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances. Laser Diode Wave length: 760 - 810 nm Output: 5 mW max.
For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
21 Specifications Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR Modem speed 14400 - 2400 bps; Automatic fallback Document input width 148 mm to 216 mm Document input length 100 mm to 360 mm Scanning/printing width 208 mm Automatic Document Feeder (ADF) Up to 20 sheets (75 gsm) Multi-purpose sheet feeder Up to 200 sheets (75 gsm) Acceptable Paper for fax receive and copy functions Size : A4 (210 mm · 297 mm) Weight : 64 gsm - 158 gsm Thickness : 0.08 - 0.
Consumable items Toner cartridge: Life expectancy: up to 2,200 pages/new toner cartridge (when printing A4 paper at 5% print coverage) Drum unit: Life expectancy: 8,000 pages at 1 page per job There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and toner that you use, the number of pages per print job, etc. *Pages refers to the “ITU-T Chart” with MMR cording and standard resolution.
Computer Requirement (For MFC-4800 Only) For Windows® Operating System 95, 98, 98SE CPU (Pentium) RAM 75 MHz 24 MB (32 MB recommended) NT Workstation4.0 75 MHz 32 MB (64 MB recommended) 2000 Professional 133 MHz 64 MB (128 MB recommended) Me 150 MHz 32 MB (64 MB recommended) Hard Disk Space 50 MB For Macintosh® Operating System CPU RAM Apple® All base models meet minimum requirements. Macintosh® QuickDraw® G3, G4, iMac or iBook with OS8.5, 8.5.1 (Only Printer) OS8.6/9.0/9.0.4/9.
Compilation and Publication Notice Trademarks Multi-Function Link Pro Suite is registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. The brother logo is a registered trademark of Brother Industries, Ltd. Windows, Windows NT, Microsoft, MS-DOS, Excel, Word, Paint and Draw are registered trademark of Microsoft in the U.S. and other countries. NT is a trademark of Northern Telecom Limited.
Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.
Menu Mode & Menu Selection Table APPENDIX - Access the Menu - Go to next menu level - Accept an option - Scroll through the current menu level - Back to previous menu level - Forward to next menu level - Exit the Menu You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: SELECT Press 1 for General Setup Menu—OR— 1.GENERAL SETUP Press 2 for Fax Menu—OR— 2.FAX Press 3 for Copy Menu—OR— 3.
To access the menu, press Menu/Set. Stop/Exit. To exit, press Main Menu Submenu Menu Selections Options Descriptions Page to accept 1. GENERAL SETUP 1. DATE/TIME — — Enter date and time for LCD display and to print on transmissions. — — Program the name and fax number to appear on each transmitted page. 2. STATION ID 3. VOLUME 1. RING 2. BEEPER 3. SPEAKER HIGH MED LOW OFF Adjusts ring volume. HIGH LOW OFF Adjusts beeper volume. HIGH MED LOW OFF Adjusts speaker volume.
To access the menu, press To exit, press Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 2. FAX 1. SETUP RECEIVE 2. SETUP SEND 1. RING DELAY 10 09 08 07 06 05 04 03 (Example for 02 Australia) Number of rings before the machine answers in Fax/Tel (F/T) or Fax Mode. 2. F/T RING TIME 70 40 30 (Example for 20 Australia) Sets the time for “F/T pseudo-ring” in Fax/Tel (F/T) Mode. 3. FAX DETECT ON SEMI OFF Receive fax messages without pressing the Fax Start key. 22 4.
To access the menu, press Menu/Set. Stop/Exit. To exit, press Main Menu Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 2. SETUP SEND (Continued) 4. BATCH TX ON OFF NEXT FAX ONLY ON OFF When memory is full, you can send faxes in real time. 19 6. POLLED TX STANDARD SECURE Set Polled Transmission for someone to poll the machine to receive a fax from you.
To access the menu, press To exit, press Stop/Exit. Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 5. REMOTE FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS 3. COPY 1. FAX FWD ON OFF Set the machine to forward faxes. 52 2. FAX STORAGE ON OFF Store incoming faxes in memory for fax forwarding and remote retrieval. 52 3. REMOTE ACCESS 159 Set code for retrieving faxes. 53 4. PRINT DOCUMENT — Print incoming faxes stored in the memory.
About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Fax Start, and they continue for about 60 seconds after dialling.
Glossary Automatic E-Mail Printing Software application that automatically prints incoming E-mail messages on the FAX/MFC. (Instructions are on the CD-ROM.) Automatic Fax Transmission Sending a fax without picking up the handset or pressing Hook. Automatic Redial A feature that enables the machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer. Backup Print Sets the machine to print a copy of faxes that are received and stored in memory.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the parts of the document that had errors. Electronic Cover Page A preprogrammed cover page that is transmitted from the machine’s memory, eliminating the need for making up cover pages manually. Extension Phone A telephone on the fax number that is plugged into a separate wall jack. External Phone A TAD (telephone answering device) or telephone that is plugged into the Ext. socket of the machine.
Pulse A form of dialling on a telephone line. Print reduction Reduces the size of incoming faxes. Real Time transmission When memory is full, you can send documents in real time. Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote access The ability to access the machine remotely from a touch tone phone. Remote activation allows you to transfer a fax call, answered at an extension phone, to the machine.
Index A Copy Mode ...................................... 58, 60 Accessories ...........................................146 Copy Operations .................................... 56 Activation Code .....................................38 Corrections ........................................... 147 Administrator .........................................73 COVER OPEN .................................... 117 Alternating Displays .............................. iii Cover Page ...............................
N Fine (Resolution) ....................................16 Navigation Keys .................................8, 10 Function Selection Table ......................148 NO RESPONSE/BUSY .......................118 NOT ASSIGNED .................................118 G Glossary ................................................154 O Grey Scale ............................................143 One Touch Dial (Changing) ...................15 One Touch Dial (Storing) ......................
Print Date & Time ..................................74 Simultaneous Printing/Fax ..................... 64 Print Density ..........................................23 Sleep Mode ............................................ 13 Printer Driver Settings ...........................66 Speaker Volume ..................................... 12 Product Description ..............................143 Special characters ................................ 147 Specifications .......................................
APPENDIX REMOTE CONTROL ACCESS CARD Change Answer Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. Exit Remote Operation Press 9 0. 2 Enter your Remote Control Access Code Change Remote Access Code 1 Press Menu/Set, 2, 5, 3. 2 Enter the 3-digit number. The cannot be received: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
Retrieve Fax Press 9 6 then to Retrieve all faxes press 2, then enter the number of remote fax machine, and then # #. After the beep, hang up and wait. Erase all fax messages press 3. Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF press 1. Turn Fax Forwarding ON press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #. Turn Fax Storage ON press 6.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
