USER’S GUIDE MFC-685CW MFC-885CW Version A
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-685CW and MFC-885CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) In USA: 1-877-552-MALL (6255) 1-800-947-1445 (fax) http://www.brothermall.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One Year Limited Warranty and Replacement Service (USA only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation ...................................................................................2 Accessing Brother Support (For Windows®) ............
LCD display ......................................................................................................... 28 LCD Contrast................................................................................................. 28 Setting the backlight brightness..................................................................... 28 Setting the Dim Timer for the backlight ........................................................28 Setting the Off Timer ....................................................
Receive mode settings ........................................................................................44 Ring Delay .....................................................................................................44 F/T Ring Time (Fax/Tel mode only) ...............................................................44 Easy Receive.................................................................................................45 Additional receiving operations ........................................
9 Message Center 68 Message Center mode ........................................................................................ 68 Setting up the Message Center ..................................................................... 68 Outgoing message (OGM) ............................................................................ 68 Fax/Tel OGM (Announcement) ..................................................................... 69 Activating Message Center mode.........................................
Section III Copy 13 Making copies 88 How to copy .........................................................................................................88 Entering Copy mode ......................................................................................88 Making a single copy .....................................................................................88 Making multiple copies ..................................................................................88 Stop copying ..............
Scan to a memory card or USB Flash memory drive ........................................110 Entering Scan mode .................................................................................... 110 How to scan to a memory card or USB Flash memory drive.......................110 Understanding the Error Messages ................................................................... 111 15 Printing photos from a camera 112 Printing photos directly from a PictBridge camera....................................
Routine maintenance .........................................................................................146 Replacing the ink cartridges ........................................................................146 Cleaning the outside of the machine ...........................................................148 Cleaning the scanner...................................................................................149 Cleaning the machine printer platen ....................................................
Section I General General Information Loading documents and paper General setup Security features I 2 10 21 30
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS ® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on Brother numbers on page i and on the Brother CD-ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (www.brother.com), click Brother Home Page.
Chapter 1 Control panel overview 1 MFC-685CW 11 1 9 8 10 12 7 2 1 MFC-885CW 11 12 1 9 10 1 8 7 2 Note Most of the illustrations in this User’s Guide show the MFC-685CW. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. (Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 2 6 Fax and telephone keys Redial/Pause Redials the last 30 numbers called.
General Information 3 4 5 7 6 3 3 Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. 4 PhotoCapture Lets you access PhotoCapture Center® mode. Menu keys: Volume keys d c In Fax mode, you can press these keys to adjust the ring volume. 1 6 7 4 5 a Speed Dial Lets you look up and dial numbers that are stored in the memory. d or c Press to scroll backward or forward to a menu selection. Also, press to choose options.
Chapter 1 5 Start keys: Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software). Black Start Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white depending on the scanning setting in the ControlCenter software). 6 Stop/Exit Stops an operation or exits from a menu.
General Information LCD display screen 1 The LCD shows the current machine status when the machine is idle. 1 2 3 4 Mem. Fax Basic Operations 1 a b 0 2 Max Memory Status Lets you see the available memory in the machine. 3 Ink indicator Lets you see the available ink volume. 4 Current Receive Mode Lets you see the current receive mode. Fax (Fax only) F/T (Fax/Tel) MC (Msg Ctr) Mnl (Manual) 5 6 Voice message in the machine’s memory.
2 Loading documents and paper Loading documents How to load documents CAUTION DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF. Recommended environment 68 to 86° F (20 to 30° C) Humidity: 50% to 70% 2 20 lb LTR (80 g/m DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
Loading documents and paper Using the scanner glass 2 Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents Note Close the document cover. CAUTION You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported c 2 If you are scanning a book or thick document, DO NOT slam the cover down or press on it.
Chapter 2 Acceptable paper and other media Handling and using media 2 The print quality can be affected by the type of paper you are using in the machine. Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.
Loading documents and paper Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size 2 Usage Fax Copy Photo Capture Printer Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 0.003 to 0.01 in. (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 0.01 in. (Up to 0.25 mm) 20 2 Photo 4"×6" Up to 58 lb (Up to 220 g/m2) Up to 0.01 in. (Up to 0.25 mm) 20 2 Index Card Up to 32 lb (Up to 120 g/m2) Up to 0.006 in. (Up to 0.
Loading documents and paper Loading paper and other media b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 Note 2 To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 18. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1). 2 c Fan the stack of paper well to avoid paper jams and misfeeds.
Chapter 2 Note f Close the output paper tray cover. g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e Gently adjust the paper side guides to the paper with both hands. Make sure the paper side guides touch the sides of the paper.
Loading documents and paper Loading envelopes and post cards About envelopes How to load envelopes and post cards 2 a 2 Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 2 Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Chapter 2 If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Loading photo paper 2 2 Note In Canada, the photo bypass tray is called the photo paper tray.
Loading documents and paper c Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in. (12 mm) 0.95 in.
3 General setup On/Off key 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. Note If you have connected an external telephone or TAD, it is always available. Turning the machine off a Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD will stay on for a few seconds before going off. Turning the machine on a 3 Press the On/Off key. 3 3 On/Off setting 3 You can customize the machine's On/Off key.
Chapter 3 MFC-685CW On/Off setting MFC-885CW Receive mode Fax Receive: — Off (factory setting) Fax Receive: Fax Only On 1 2 Fax/Tel Manual 3 Available operations On/Off setting No machine operations will be available other than cleaning the print head.
General setup Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. c d Press a or b to choose Mode Timer. e Press a or b to choose General Setup. Press OK. Press d or c to choose 0Sec, 30Secs, 1Min, 2Mins, 5Mins or Off. Press OK.
Chapter 3 Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b Press Menu. c d Press a or b to choose Paper Size. e 24 Press a or b to choose General Setup. Press OK.
General setup Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e f Press a or b to choose General Setup. Press OK. 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Speaker.
Chapter 3 Handset Volume (MFC-685CW only) Volume Amplify: On Temporary 3 This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press d or c on the control panel to adjust the volume to Low, High or Amplify. When the handset is replaced, the handset volume returns to the default setting of Low. a b Press Menu. c Press a or b to choose Volume. Press OK. Volume Amplify: On Permanent d e Press a or b to choose Handset.
General setup Setting Volume Amplify (MFC-685CW only) 3 Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only) on page 26. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d Press a or b to choose Volume Amplify. e Do one of the following. If none of the users are hearingimpaired, press d or c to choose Off, and then press OK and go to step g.
Chapter 3 LCD display LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. Press a or b to choose General Setup. Press OK. d e Press a or b to choose LCD Contrast. f Press Stop/Exit. 3 You can adjust the brightness of the LCD backlight.
General setup Setting the Off Timer 3 You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d e Press a or b to choose Off Timer. f 3 Press a or b to choose General Setup. Press OK. Press d or c to choose 1Min, 2Mins, 3Mins, 5Mins, 10Mins, 30Mins or Off. Press OK. Press Stop/Exit.
4 Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Changing your memory security password a b 4 Turning the memory security on/off 4 Press Menu. Press a or b to choose Fax. Press OK. Turning on the memory security lock a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. 4 c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Password. Press OK. d Press a or b to choose Mem Security. Press OK.
Chapter 4 32
Section II Fax 34 Receiving a Fax 42 Telephone Services and External devices 47 Dialing and storing numbers 60 Message Center 68 Advanced fax operations (Black & White only) 73 Printing Reports 83 Polling 85 Sending a fax II
5 Sending a fax Entering Fax mode 5 5 When the option you want is highlighted, press OK. When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press Faxing from the ADF the a Press b Put the document face down in the ADF. (See Using ADF on page 10) c Enter the fax number using the dial pad, Speed Dial or Search. (Fax) key to illuminate it in green. (Fax).
Sending a fax Faxing from the scanner glass 5 f You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (See Using the scanner glass on page 11) c (Fax).
Chapter 5 Broadcasting (Black & White only) Canceling a Broadcast in progress 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a b c Press d Do one of the following: e f Press Menu. c Press a or b to choose Remaining Jobs. Press OK.
Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Fax Resolution Standard Contrast Speed Dial Outgoing Call Auto FAX/TEL b c d Contrast 5 5 5 If your document is very light or very dark, you may want to change the contrast.
Chapter 5 Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press a or b to choose Fax Resolution. c (Fax). Press d or c to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black & white faxes and two for color. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.
Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press b c Load your document. d Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 Setting your changes as the new default Sending a fax manually 5 You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. c After changing the last setting, press a or b to choose Set New Default. Press OK. d e (Fax).
Sending a fax Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.
6 Receiving a Fax 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page 43 and Receive mode settings on page 44.
Receiving a Fax Using receive modes 6 Message Center (MC) 6 Message Center (MC) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 44. Faxes will be automatically received. Fax only 6 To set up the Message Center mode see page 68.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 58 and Easy Receive on page 45.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 71.
Receiving a Fax Easy Receive If Easy Receive is On: 6 c Press a or b to choose Setup Receive. Press OK. d e Press a or b to choose Easy Receive. f Press Stop/Exit. 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or Speaker Phone. If you answered at an extension telephone press l 5 1. (See Using external and extension telephones on page 58.) If Easy Receive is Off: Press Menu.
Chapter 6 Additional receiving operations Printing a fax from the memory 6 Printing a reduced incoming fax 6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 24.) a b c d Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Setup Receive. Press OK.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset, the cordless handset (MFC-885CW only), the speaker phone, or an external telephone, by dialing manually, or by using Quick Dial numbers. microphone . To end the call, press Speaker Phone. If you have the MFC-885CW, please see the Digital Cordless Handset BCL-D10 User’s Guide. a 7 When the machine rings, instead of lifting the handset, press Speaker Phone on the machine.
Chapter 7 Hold For MFC-685CW a Press Hold to put a call on Hold. You can replace the handset without disconnecting the call. b Pick up the machine's handset or press Speaker Phone to release the call from Hold.
Telephone Services and External devices Fax/Tel mode when the power key is off Telephone services 7 When the On/Off Key is off you can receive faxes automatically if the On/Off setting is Fax Receive:On (See On/Off setting on page 21.) Fax/Tel mode will work in the following ways. When the machine is in Fax/Tel mode and pseudo/double-rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset and pressing 7 (Talk).
Chapter 7 To avoid conflicts between your Brother machine and your voice mail service, do one of the following: Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line.
Telephone Services and External devices Do you have Voice Mail? If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems.
Chapter 7 Registering the Distinctive Ring pattern After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on. Turning off Distinctive Ring 7 a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Fax. Press OK. a b Press Menu. Press a or b to choose Fax. Press OK. d Press a or b to choose Distinctive. Press OK.
Telephone Services and External devices Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. You can use a number in the Caller ID History to make a phone call, send a fax, add it to Speed Dial, or delete it from the history. (See Caller ID history on page 61.
Chapter 7 Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Display#. Press OK. The Caller ID list will appear on the display.
Telephone Services and External devices Connecting an external TAD (telephone answering device) Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. 7 • If You Subscribe to your Telephone company's Distinctive Ring Service: You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones.
Chapter 7 Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a b Plug the telephone line cord from the telephone wall jack into the jack labeled LINE. Plug the telephone line cord from the external TAD into the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.
Telephone Services and External devices Special line considerations Roll over telephone lines 7 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available telephone line in a preset order.
Chapter 7 d External and extension telephones Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. 1 Connecting an external or extension telephone 2 7 7 You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below.
Telephone Services and External devices If you answer a call and no one is on the line: Telephone Answer code 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialing the Fax Receive Code l 5 1. Wait for the chirping sounds then replace the handset. See Easy Receive on page 45.
8 Dialing and storing numbers How to Dial Manual dialing 8 8 Search Press Speed Dial. Press a or b to choose Search. Press OK. You can also choose Speed Dial by pressing c 8 Press Speed Dial. You can also choose Speed Dial by (Fax). b Press a or b to choose Search. Press OK. c Press the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 62.) d If you have two numbers in the location, press a or b to choose the number you want to call. Press OK.
Dialing and storing numbers Fax Redial 8 c To make a telephone call, press a or b to choose Make a phone call. If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Press OK. To send a fax, press a or b to choose Send a fax. Press OK.
Chapter 8 d Do one of the following: To make a telephone call, press a or b to choose Make a phone call. Press OK. To send a fax, press a or b to choose Send a fax. Storing numbers You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. Press Black Start or Color Start.
Dialing and storing numbers d Do one of the following: d Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) Enter the name (up to 16 characters) using the dial pad. To store the number without a name, press OK. e f Press OK. (To help you enter letters, see Entering Text on page 174.
Chapter 8 d Press a or b to choose Add to Speed Dial. Press OK. c Press a or b to choose the 2-digit Speed Dial location you want to change. Press OK. e Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. d Do one of the following: f Press a or b to choose Change. Press OK. Press a or b to choose Delete. Do one of the following: Press OK. Enter the name (up to 16 characters) using the dial pad. Press 1 to confirm. Go to step h. Press OK.
Dialing and storing numbers Setting up groups for broadcasting h After you have finished adding numbers by repeating steps e and g, press a or b to choose Complete. Press OK. i Press Stop/Exit. 8 Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only Speed Dial, OK, the two-digit location and Black Start. First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group.
Chapter 8 Changing Group name a b Press Speed Dial. c d Press Speed Dial. Press a or b to choose the Group name you want to change. Press OK. c Press a or b to choose the Group you want to delete. Press OK. Press a or b to choose Change Group Name. Press OK. d Press a or b to choose Delete. Press OK. Press 1 to confirm. Note e Press Stop/Exit. Press a or b to choose Setup Groups. Press OK.
Dialing and storing numbers Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
9 Message Center Message Center mode 9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Outgoing message (OGM) Recording your OGM You can record the following two different types of OGM: Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 80).
Message Center f Press a or b to choose Record OGM. Press OK. g Record your message, using one of the options below: Erasing your OGM a b Press Menu. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose OGM. Press OK. e Press a or b to choose either Msg Ctr OGM or F/T OGM. Press OK. f Press a or b to choose Erase OGM. Press OK. g Do one of the following: (MFC-685CW only) Pickup the handset, record your message, and replace the handset when finished.
Chapter 9 Managing your messages Message indicator Erasing incoming messages 9 To erase voice messages individually a The LCD displays the total number of voice and fax messages stored in the Message Center memory. Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b Fax messages are only stored when Fax Storage or Fax Preview is turned on.
Message Center Additional Message Center operations Setting maximum time for incoming messages Setting toll saver 9 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a b Press Menu. c Press a or b to choose Setup Msg Ctr. Press OK. d e f Press a or b to choose Fax. Press OK.
Chapter 9 ICM Recording Monitor 9 This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. a b Press Menu. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose ICM Rec.Monitr. e Use d or c to choose Off or On. Press OK. f Press Stop/Exit. Press a or b to choose Fax. Press OK.
10 Advanced fax operations (Black & White only) g You can only use one advanced fax operation at a time: Fax Forwarding Paging Fax Preview PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear. (See Changing Advanced Fax Operations on page 79.) When you choose Fax Forward, your machine stores the received fax in the memory.
Chapter 10 Paging g If your pager needs a PIN, enter the PIN, press #, press Redial/Pause, and then enter your fax number followed by # #. When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. Press OK.
Advanced fax operations (Black & White only) Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a b Press Menu. c Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose Fwd/Page/Store. Press OK. e Press a or b to choose Fax Storage. Press OK.
Chapter 10 b Press a or b to choose the fax you want to see. Press OK. Note How to delete all faxes in the list a b • If your fax is large there may be a delay before it is displayed on the LCD. • The LCD will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pages will be shown as “XX“. c Press Stop/Exit. When a fax is open the control panel keys will perform the operations shown below. Key Description Enlarge the fax.
Advanced fax operations (Black & White only) How to preview an outgoing fax PC Fax Receive You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. 10 a Press b c Load the document. d Press Fax Preview.
Chapter 10 h Press Stop/Exit. Note Changing the destination PC a b Press Menu. c Press a or b to choose Advanced Fax Operation. Press OK. d • In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. Press a or b to choose Fwd/Page/Store. Press OK. e Press a or b to choose PC Fax Receive.
Advanced fax operations (Black & White only) Turning off Advanced Fax Operations 10 Changing Advanced Fax Operations a b Press Menu. c Press a or b to choose Advanced Fax Operation. Press OK. Erase All Fax? Press a or b to choose Fwd/Page/Store. Press OK. Print All Fax? d Press a or b to choose Fax. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note The LCD will give you more options if there are received faxes still in your machine’s memory.
Chapter 10 Remote Retrieval 10 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code Press Menu. c Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose Remote Access. e Press a or b to choose Fax. Press OK. Enter a three-digit code using numbers 0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.
Advanced fax operations (Black & White only) Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Chapter 10 Remote commands 98 Operation details Change the Receive Mode 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset. Retrieving fax messages 10 You can call your machine from any touch tone telephone and have your fax messages sent to a fax machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number.
11 Printing Reports Fax reports 11 Fax Journal (activity report) 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Chapter 11 Reports 11 The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) User Settings Lists your settings. Network Config Lists your Network settings.
12 Polling Polling overview 12 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 12 Polling receive lets you call another fax machine to receive a fax.
Chapter 12 Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 39.) Set up for polled transmit a Press b c d Load your document. e Press a or b to choose any settings you want to change. Press OK.
Section III Copy Making copies III 88
13 Making copies How to copy 13 Entering Copy mode 13 When the option you want is highlighted, press OK. Note 13 When you want to make a copy, press (Copy) to illuminate it in green. The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 23.
Making copies Copy settings 13 You can change the copy settings temporarily for the next copy. Changing copy quality You can choose from a range of quality. The factory setting is Normal. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 23.) Fast If you have finished choosing settings, press Black Start or Color Start.
Chapter 13 d Press a or b to choose Enlarge/Reduce. e Do one of the following: Press d or c to choose the enlargement or reduction ratio you want. Press OK. Press d or c to choose Custom(25-400%). Press OK and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. (For example, press 5 3 to enter 53%.
Making copies g After the machine scans the page, press 1 to scan the next page. h Place the next page on the scanner glass. Press OK. Repeat steps g and h for each page of the layout. i After all the pages have been scanned, press 2 to finish. Note If photo paper has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen. Sorting copies using the ADF 13 You can sort multiple copies.
Chapter 13 Contrast 13 You can adjust the copy contrast to help an image look sharper and more vivid. Paper Options Paper Type 13 13 a Press b c d e Load your document. If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Enter the number of copies you want. a Press Press a or b to choose Contrast. b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start. f (Copy).
Making copies Setting your changes as the new default 13 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and RED Adjust, GREEN Adjust, BLUE Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. c d e (Copy).
Chapter 13 94
Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a 96 memory card or USB Flash memory drive Printing photos from a camera 112
14 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 14 ® CompactFlash® Memory Stick® Memory Stick Pro™ SecureDigital MultiMediaCard™ xD-Picture Card™ 0.87 in. (22 mm) or less 14 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure 14 To avoid errors, remember the following points: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized). Walk-up PhotoCapture Center ® printing must be performed separately from PhotoCapture Center® operations using the PC. (Simultaneous operation is not available.
Chapter 14 Getting started PhotoCapture key lights: 14 Firmly put a memory card or USB Flash memory drive into the proper slot. PhotoCapture light is on, the memory card or USB Flash memory drive is properly inserted.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive, press the (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Photo Effects Search by Date Print All Photos Print Images OK Press a or b to scroll through the PhotoCapture key options. View Photo(s) (See page 99.
Chapter 14 Print Index (Thumbnails) If you chose Paper Size, press d or c to choose the paper size you are using, Letter or A4. 14 The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. If you do not want to change the paper settings, go to d d Press Color Start to print. Print Photos The PhotoCapture Center® does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive g h f Enter the number of copies you want using the dial pad. Press OK and change the print settings. (See page 106.) Do one of the following: If you do not want to change any settings, press Color Start to print. Change the print settings. (See page 106.) If you do not want to change any settings, press Color Start to print. Photo Effects Do one of the following.
Chapter 14 Enhance Scenery 14 Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a (PhotoCapture). b Press a or b to choose Photo Effects. Press OK. c Press d or c to choose your photo. Press OK. d Press a or b to choose Enhance Scenery. Press OK. Press a or b to choose Photo Effects. Press OK. c Press d or c to choose your photo. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive b Press a or b to choose Photo Effects. Press OK. Search by Date c Press d or c to choose your photo. Press OK. a d Press a or b to choose Monochrome. Press OK. e Press OK and a or b to increase or decrease the number of copies. f Do one of the following. You can find your photos based on date. If you do not want to change any settings, press Color Start to print.
Chapter 14 Print All Photos You can print all the photos on your memory card. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press b 14 Slide show You can view all your photos on the LCD using Slide show. You can also choose a photo during the operation. a (PhotoCapture). Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial pad.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Trimming 14 You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long.. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (PhotoCapture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK.
Chapter 14 PhotoCapture Center® print settings 14 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 23). Note You can save the print settings you use most often by setting them as default. (See Setting your changes as the new default on page 109.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Menu Selections True2Life Options 1 On/Off (Does not appear when Photo Effects is chosen.) White Balance Options 2 — Page 108 — — — — 109 109 109 109 Sharpness Color Density Cropping Borderless Set New Default Factory Reset Exit On/Off On/Off Yes/No Yes/No Print Quality a Press d or c to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Color Start to print.
Chapter 14 Adjusting Brightness, Contrast and Color Brightness a b Press a or b to choose Brightness. c If you do not want to change additional settings, press Color Start to print. c Press a or b to choose True2Life. Press OK. b Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press d or c to choose On, and then go to step c. If you do not want to customize, press d or c to choose Off. Press OK and then go to step f.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Cropping 14 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. Press a or b to choose Cropping. c If you do not want to change additional settings, press Color Start to print. a Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change.
Chapter 14 Scan to a memory card or USB Flash memory drive Entering Scan mode Quality Selectable File Format Color 150dpi JPEG / PDF Color 300dpi JPEG / PDF Color 600dpi JPEG / PDF B/W 200x100dpi TIFF / PDF B/W 200dpi TIFF / PDF 14 14 When you want to scan to a memory card or USB Flash memory drive, press a (Scan). The LCD shows: Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Media SCAN Scan a document into your E-mail application as a file attachment.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive h Press a or b to choose JPEG, PDF or TIFF. Press OK. Understanding the Error Messages Note Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. • If you chose color in the resolution setting, you cannot choose TIFF. • If you chose black & white in the resolution setting, you cannot choose JPEG.
15 Printing photos from a camera Printing photos directly from a PictBridge camera Camera Menu Selections Options Paper Size Letter, A4, 4"×6", Printer 15 Settings (Default setting) 2 15 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) 2 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera Printing Images 15 15 DPOF stands for Digital Print Order Format. Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a DPOF printing Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Chapter 15 Printing photos directly from a digital camera (without PictBridge) Printing Images 15 Note 15 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 112.
Printing photos from a camera Understanding the Error Messages 15 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not in PictBridge mode nor using the USB Mass Storage standard.
Chapter 15 116
Section V Software Software and Network features V 118
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 16 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 120 132 158 175 192
A Safety and Legal Choosing a location A A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° C and 35° C). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. A Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 46.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. A When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. • This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.
Safety and Legal Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. A 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 DO NOT use this product near water. 6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Improperadjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged. If the product exhibits a distinct change in performance, indicating a need for service.
Safety and Legal If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Brother International Party: Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-685CW and MFC-885CW comply with Part 15 of the FCC Rules.
Safety and Legal Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. A Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.
Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. A Multi-Function Link is a registered trademark of Brother International Corporation. © 2007 Brother Industries, Ltd. All rights reserved. Microsoft and Windows are registered trademarks of Microsoft in the U.S. and other countries.
B Troubleshooting and Routine Maintenance Troubleshooting B B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 151.) Try using the recommended types of paper. (See Acceptable paper and other media on page 12.) If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use the photo bypass tray. (See Loading photo paper on page 18.) B The machine prints blank pages. Clean the print head.
Printing (continued) Difficulty Suggestions Machine does not print from Adobe Illustrator. Try to reduce the print resolution. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.) Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line.
Troubleshooting and Routine Maintenance Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax on page 34.) key is illuminated. (See Entering Fax mode Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 84.) Transmission Verification Report says ‘Result:NG’. There is probably temporary noise or static on the line. Try sending the fax again.
Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy on page 88.) Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 149.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 11.) Vertical black line appear in copies. Black vertical lines on copies are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip.
Troubleshooting and Routine Maintenance PhotoCapture Center® Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update using one of the following methods. B Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site.
Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action Comm.Error Poor telephone line quality caused a communication error.
Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink Empty One or more of the ink cartridges Replace the empty ink cartridges. (See are empty. The machine will stop Replacing the ink cartridges on page 146.) all print operations. While memory is available, black and white faxes will be stored in the memory.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start. The paper is jammed in the machine. See Printer jam or paper jam on page 143. No Response/Busy The number you dialed does not answer or is busy. Verify the number and try again.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A broken device has been connected to the USB direct interface. Unplug the device from the USB direct interface, then press On/Off to turn the machine off and then on again. A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface.
Transferring faxes to another fax machine c Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 77.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. d Do one of the following: B If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) a b c d e f Press Stop/Exit to interrupt the error temporarily.
Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
b Pull out the jammed paper (1). CAUTION 1 c DO NOT place the jam clear cover face down as shown in the illustration. Doing this may damage the cover and cause paper jams. Reset the machine by lifting the scanner cover from the front of the machine and then closing it. If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step.
Troubleshooting and Routine Maintenance f Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. h Push the paper tray firmly back into the machine. Note Make sure you pull out the paper support until it clicks.
Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Fax. Press OK. d Press a or b to choose Compatibility. e Press d or c to choose Normal (or Basic). Basic reduces the modem speed to 9600 bps.
Troubleshooting and Routine Maintenance b Pull the lock release lever down and take out the ink cartridge for the color shown on the LCD. Improper Setup DO NOT touch the area shown in the illustration below. B Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
g The machine will automatically reset the ink dot counter. Note • If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one. (For example, Did You Change Black) For each new cartridge you installed, press 1 (Yes) to automatically reset the ink dot counter for that color. If the ink cartridge you installed is not a brand new one, be sure to press 2 (No).
Troubleshooting and Routine Maintenance Cleaning the scanner Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 1 b B B B 3 Wipe the outside of the machine with a soft cloth to remove dust.
Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). If ink is scattered on or around the printer platen wipe it off with a soft, dry, lint-free cloth. a Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. b Clean the machine printer platen (1).
Troubleshooting and Routine Maintenance c a b Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. c 1 Press Ink. Press a or b to choose Cleaning. Press OK. Press a or b to choose Black, Color or All. Press OK. The machine cleans the print head. When cleaning is finished, the machine will go back to standby mode automatically. B Note If you clean the print head at least five times and the print has not improved, call Brother Customer Service.
f The LCD asks you if the print quality is OK. Do one of the following: If all lines are clear and visible, press 1 (Yes) to finish the Print Quality check. CAUTION DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty. If you can see missing short lines as shown below, press 2 to choose No. OK Note Poor i g The LCD asks you if the print quality is OK for black and three colors. Press 1 (Yes) or 2 (No).
Troubleshooting and Routine Maintenance f Uninstalling and installing the handset and handset cradle (MFC-685CW only) Do one of the following: If the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches, press 1 (Yes) to finish the Alignment Check. If you do not use the handset you can remove the handset and handset cradle. If another test print number is a better match for either 600 dpi or 1200 dpi, press 2 (No) to choose it.
c Attach the side cover. Installing the handset and handset cradle a Remove the side cover. Note If you cannot open the cover with your hand, use a coin to open it. 154 b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. c Connect the curled handset cord to the machine.
Troubleshooting and Routine Maintenance Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press Menu. Press a or b to choose Machine Info.. Press OK. c Press a or b to choose Serial No.. Press OK. d Press Stop/Exit. B Packing and shipping the machine B B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.
CAUTION i (MFC-885CW) Rotate the machine’s antenna to the down position. j Wrap the machine in the bag and put it in the original carton with the original packing material. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
Troubleshooting and Routine Maintenance k Pack the printed materials in the original carton as shown in the illustration. Do not pack the used ink cartridges in the carton. (MFC-685CW) (MFC-885CW) Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine. B l Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 23 0Sec C 30Secs 1Min 2Mins* 5Mins Paper Type — Plain Paper* Inkjet Paper Sets the type of paper in the paper tray.
Level1 Level2 Level3 Options Descriptions Page General Setup Volume (Continued) On (Permanent/ Temporary) For the hearing-impaired, you can set the volume to the Volume Amplify: On setting on a permanent or temporary basis. 27 (Continued) Volume Amplify (MFC-685CW only) Changes for Daylight Savings Time automatically. 27 Customizes the On/Off key to receive faxes even in off mode. 21 Adjusts the contrast of the LCD. 28 You can adjust the brightness of the LCD backlight.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 44 Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 71 Sets the pseudo/doublering time in Fax/Tel mode. 44 Receives fax messages without pressing the Black Start or Color Start key.
Level1 Level2 Level3 Options Descriptions Page Fax Advanced Fax Operation Fwd/Page/Store Off* Sets the machine to forward fax messages, to call your pager, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), to preview faxes or to send faxes to your PC. 73 (Continued) Fax Forward Paging Fax Storage Fax Preview PC Fax Receive Remote Access ---l Set your own code for Remote Retrieval.
Menu and Features LAN menu Level1 Level2 Level3 Level4 LAN Wired LAN TCP/IP BOOT Method Options Descriptions Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. C [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. [000-255]. Enter the Gateway address. [000-255] Node Name WINS Config BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Options Descriptions LAN WLAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. (Continued) Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 LAN WLAN AOSS (Continued) (Continued) WLAN Status Network I/F Level4 Options Descriptions — You can configure the wireless network easily. Status — You can see the current wireless network status. Signal — You can see the current wireless network signal strength. SSID — You can see the current SSID. Comm. Mode — You can see the current Communication Mode. — Wired LAN* You can choose the network connection type.
Menu ( ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — Prints these lists and reports. 84 Help List — — Quick Dial — Alphabetical Order 155 Numerical Order Machine Info. Initial Setup Fax Journal — — User Settings — — Network Config — — Serial No. — — Lets you check the serial number of your machine. Receive Mode — Fax Only* Choose the receive mode 42 that best suits your needs.
Menu and Features Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 38 Changes the lightness or darkness of faxes you send. 37 Fine S.Fine Photo Contrast — — Auto* Light C Dark Speed Dial Search — Alphabetical Order You can dial by pressing only a few keys (and Start). 60 Numerical Order Outgoing Call Set Speed Dial — — Stores Speed Dial numbers, so you can dial by pressing only a few keys (and Start).
Level1 Level2 Level3 Options Descriptions Page Polled TX — — On Sets up your machine with an document to be retrieved by another fax machine. 86 Sets up your machine to poll another fax machine. 85 If you are having difficulty sending faxes overseas, set this to On. 39 Adjust the scan area of the scanner glass to the size of the document. 35 You can save your fax settings. 40 You can restore all settings to the factory settings.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 89 You can choose the enlargement or reduction ratio for your type of document. 89 Choose the paper type that matches the paper in the tray. 92 Choose the paper size that matches the paper in the tray. 92 Adjusts the brightness of copies. 91 Adjusts the contrast of copies.
Level1 Level2 Level3 — RED Adjust Options +2 +1 Descriptions Page Adjusts the amount of Red in copies. 92 -1 -2 — GREEN Adjust +2 +1 Adjusts the amount of Green in copies. -1 -2 — BLUE Adjust +2 +1 Adjusts the amount of Blue in copies. -1 -2 Stack/Sort — — Stack* Sort Page Layout — — Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 91 You can make N in 1 or Poster copies. 90 You can save your copy settings.
Menu and Features PhotoCapture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 99 Print Index Paper Type — Plain Paper* You can print a thumbnail page. 100 Inkjet Paper Brother Photo C Other Photo Paper Size — Letter* Print Photos — — See the print settings in the following table. Photo Effects Auto Correct — A4 Enhance SkinTone You can print an individual image.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 107 Paper Type Plain Paper — — Choose the paper type. 107 (When A4 or Letter is chosen) — Choose the paper and print size. 107 — — Adjusts the brightness. 108 — — Adjusts the contrast. 108 Adjusts the hue of the white areas. 108 Photo* Inkjet Paper Brother Photo Other Photo* Paper Size Letter 4"x 6"* 5"x 7" A4 4"x 3" 5"x 3.5" 6"x 4" 7"x 5" 8"x 6" Max.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. 109 — — Expands the printable area to fit the edges of the paper. 109 — — You can save your print settings. 109 — — You can restore all the settings to factory settings.
Entering Text C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Memory Capacity 32 MB ADF (automatic document feeder) For best results we recommend: Up to 10 pages Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m2)] A4 or Letter size Paper Tray 100 Sheets [20 lb (80 g/m )] Printer Type Ink Jet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles D 2 LCD (liquid crystal display) (MFC-685CW) Wide 3.3 in. (83.8 mm) Color LCD 1 (MFC-885CW) Wide 4.2 in. (106.
Dimensions (MFC-685CW) D 14.6 in. (370 mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 13.8 in. (351 mm) 18.4 in. (468 mm) 17.4 in. (443 mm) (MFC-885CW) D 14.6 in. (370 mm) 7.1 in. (180 mm) Weight 13.8 in. (351 mm) 18.7 in. (476 mm) 17.4 in. (443 mm) MFC-685CW 18.5 lb (8.4 kg) MFC-885CW 19.0 lb (8.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 5"×7", Index card and Post card 3. D Width: 3.5 in. (89 mm) - 8.5 in. (216 mm) Height: 5.0 in. (127 mm) - 14.0 in. (356 mm) For more details, see Paper weight, thickness and capacity on page 14.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) Printing Width 8.03 in.
Specifications Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Message Center D Message Center Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Specifications Digital Cordless Handset (MFC-885CW only) Cordless handset (BCL-D10) D D Frequency 5.8 GHz Technology FHSS (Frequency Hopping Spread Spectrum) Multi Handset Capability Up to 4 handsets 3 Dimensions D 6.06 in. (154 mm) 1.24 in. (31.6 mm) Weight (including battery) 1.95 in. (49.6 mm) 5.
Battery D BCL-BT10 Rating Ni-MH 3.6 V 730 mAh ERCBYRCCL 83 0 1 8 TM Ni-MH 7 E R Type 0.822.8 ATTENTION: The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream. Please call 1-800-8-BATTERY or visit www.rbrc.com for information on how to recycle this battery.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center® Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1/Windows Vista™) Color Depth 36 bit color Processing (Input) 24 bit color Processing (Output) (Actual Input: 30 bit color/Actual Output: 24 bit color) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Black: Up to 3.59 sec. Color: Up to 5.66 sec.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™ driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater : Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi D 600 × 300 dpi 600 × 150 dpi Print Speed Up to 30 pages/minute (Black) 2 Up to 25 pages/minute (Color) 2 Printing Width 8.26 in. [8.5 in.
Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Printing, Windows® 2000 Operating Professional 5 PC Fax 4, System 1 XP Home® 2 5 Scanning, Removable XP Disk 25 Professional Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications 64MB 256MB 150MB USB, Intel® 10/100 ® Pentium II BaseTx or equivalent 128 MB 150MB (Ethernet
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista™ Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) D IEEE 802.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack.
Menu mode Programming mode for changing your machine's settings. Pulse (Canada only) A form of rotary dialing on a telephone line. OCR (optical character recognition) Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. ® ® The bundled ScanSoft PaperPort SE with OCR or Presto!® PageManager ® software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper.
Glossary Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. True2Life® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. Speed Dial A pre-programmed number for easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. User Settings A printed report that shows the current settings of the machine. Standard resolution 203 × 97 dpi.
F Index A Access codes, storing and dialing ............67 Accessories and supplies ......................... iii ADF (automatic document feeder) .... 10, 34 Answering machine (TAD) .......................55 connecting .............................................56 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................42 Easy Receive .....................................
Direct printing from a non-PictBridge camera ............114 from a PictBridge camera ...................112 Distinctive Ring ........................................50 setting ring pattern ................................52 turning off ..............................................52 Document loading ........................................... 10, 11 Dual Access .............................................38 E Easy Receive ...........................................45 Envelopes ..........................
G Gray scale ..................................... 178, 186 Groups for Broadcasting ..........................65 H Help LCD messages ...................................158 using Mode and menu keys .............158 Menu Table ................................ 158, 159 I Ident-A-Call ..............................................50 Ident-A-Ring .............................................50 Ink cartridges checking ink volume ............................153 ink dot counter ...................................
Photo Paper Tray (Canada) .....................18 PhotoCapture Center® Adding Effect ......................................101 Borderless ...........................................109 CompactFlash ® .....................................96 Cropping .............................................109 DPOF printing .....................................105 from PC See Software User's Guide on the CD-ROM. ............................................... Memory Stick Pro™ ..............................
Remote Setup See Software User's Guide on the CD-ROM. .................................................. Reports ....................................................83 Caller ID List .........................................54 Fax Journal ...........................................84 Journal Period ....................................83 Help List ................................................84 how to print ...........................................84 Network Configuration ..........................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
