USER’S GUIDE DCP-330C DCP-540CN
If you need to call Customer Service Please complete the following information for future reference: Model Number: DCP-330C and DCP-540CN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General Information Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide (DCP-540CN only).............................................................................................. 2 Viewing Documentation .....................................................
Section II Copy 4 Making copies How to copy .........................................................................................................24 Making a single copy .....................................................................................24 Making multiple copies ..................................................................................24 Stop copying ..................................................................................................24 Copy options ...............
6 Printing photos from a camera with PictBridge Before Using PictBridge.......................................................................................44 PictBridge requirements ................................................................................44 Using PictBridge .................................................................................................. 44 Setting your digital camera ............................................................................ 44 Printing Images.
C Menu and Features On-screen programming ......................................................................................75 Menu table .....................................................................................................75 Menu keys ...........................................................................................................75 Menu table .....................................................................................................76 D Specifications General ...
Section I General General Information Loading documents and paper General setup I 2 8 20
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information b c d e Note If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. d Click User’s Guide. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Double-click the Documentation icon. Double-click your language folder. Double-click the top page file. Click the documentation you want to read.
Chapter 1 Control panel overview 1 COPY 01 Quality Enlarge/Reduce Paper Type Paper Size Brightness Normal 100% Plain Pap A4 0 1 1 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD display by lifting it. 2 Number of Copies Use this key to make multiple copies. 3 Menu keys: d or c Press to scroll backward or forward to a menu selection. a or b Press to scroll through the menus and options.
General Information 1 10 9 8 7 6 5 01 Normal 100% Plain Pap A4 0 2 5 3 4 Stop/Exit Stops an operation or exits from a menu. 6 On/Off You can turn the machine on or off. If you turn the machine off, it will still periodically clean the print head to maintain print quality. 7 Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 8 Scan Lets you access Scan mode. 9 PhotoCapture Lets you access PhotoCapture Center™ mode.
Chapter 1 LCD display indications 1 d The LCD shows the current machine status when the machine is idle. COPY Quality Enlarge/Reduce Paper Type Paper Size Brightness 20:48 MENU Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Select & Press 01 Normal 100% Plain Pap A4 0 MENU General Setup Paper Type Paper Size LCD Settings Ink indicator Lets you see the available ink volume. Basic Operations For example, to change the paper type to Inkjet Paper. Press Menu.
General Information Warning LED indications The status LED (Light Emitting Diode) is a light that shows the DCP status.The LCD shows the current machine status when the machine is idle. 1 Printing Reports 0 1 The following reports are available: Help List A help list about how to quickly program your machine. User Settings Lists your settings. COPY Quality Enlarge/Reduce Paper Type Paper Size Brightness 01 Normal 100% Plain Pap A4 0 Network config.
2 Loading documents and paper Loading documents 2 You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF (DCP-540CN only) Recommended environment Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper: 80 g/m2 A4 (20 lb LTR) Document Sizes Supported Make sure documents written with ink are completely dry. a Fan the pages well.
Loading documents and paper How to load documents Note To use the scanner glass, the ADF must be empty. a 2 Scanning area 2 The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Lift the document cover. 3 4 1 2 b Using the document guidelines on the left, center the document face down on the scanner glass. Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Copy Letter 3 mm (0.12 in.) 3 mm (0.12 in.
Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use the Brother paper.
Loading documents and paper Handling and using media Improper Setup 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.
Chapter 2 Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size Usage Photo Capture Printer 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.
Loading documents and paper Paper weight, thickness and capacity Paper Type Weight Cut Sheet Plain Paper 64 to 120 g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 Inkjet Paper 64 to 200 g/m2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) Glossy Paper Up to 220 g/m2 (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20 Photo Card Up to 240 g/m2 (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.) 20 2 Index Card Up to 120 g/m2 (Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.
Chapter 2 Loading paper, envelopes and other media Loading paper and other media a b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 2 Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1). 2 c Fan the stack of paper well to avoid paper jams and misfeeds. d Gently put the paper into the paper tray print side down and top edge first.
Loading documents and paper Note f Close the paper tray cover. When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e Gently adjust the paper side guides with both hands and the paper length guide to the paper. Make sure the paper side guides touch the sides of the paper. 2 g Slowly push the paper tray completely back into the machine.
Chapter 2 Loading envelopes, post cards and photo paper How to load envelopes and post cards 2 Loading envelopes a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 Note Use envelopes that weigh from 75 to 95 g/m2 (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.
Loading documents and paper If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Loading photo paper 2 2 You can use the photo paper tray which has been assembled on the top of the paper tray to print on photo 10 × 15 cm and photo L size paper.
Chapter 2 c Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. d 18 When you have finished printing photos return the photo paper tray to the normal printing position.
Loading documents and paper Printable Area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 4 1 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.
3 General setup Paper settings Paper Type Press a or b to choose Paper Size. Press OK. 3 d Press a or b to choose Letter, Legal, A4, A5 or 10×15cm. Press OK. e Press Stop/Exit. Press Menu. LCD display Press a or b to choose General Setup. Press OK. c Press a or b to choose Paper Type. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. e c 3 To get the best print quality, set the machine for the type of paper you are using.
General setup Setting the backlight brightness Setting the Off Timer 3 If you are having difficulty reading the LCD, try changing the brightness setting. a b Press Menu. You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print and scan when the LCD is off. a b Press a or b to choose General Setup. Press OK. 3 Press Menu. 3 Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK.
Chapter 3 22
Section II Copy Making copies II 24
4 Making copies How to copy Making a single copy a b 4 4 4 Copy options You can change the copy settings from the default display. The LCD shows: Load your document. (See Loading documents on page 8.) COPY Quality Enlarge/Reduce Paper Type Paper Size Brightness Press Mono Start or Colour Start. Making multiple copies 4 4 01 1 Normal 100% Plain Pap A4 0 You can make up to 99 copies. a b c 1 Load your document. Press + or - repeatedly until the number of copies you want appears (up to 99).
Making copies Enlarging or reducing the image copied If you want to choose more settings, press a or b. Note You can choose an enlargement or reduction ratio. You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 29.) Changing copy speed and quality You can choose the copy quality. The factory setting is Normal. Fast Normal Best a b c a b c Load your document.
Chapter 4 e If you do not want to change additional settings, press Mono Start or Colour Start. d Press a or b to choose Off (1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)or Poster(3 × 3). Press OK. e If you do not want to change additional settings, press Mono Start or Colour Start to scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to f.
Making copies Poster (3 x 3) 4 You can make a poster size copy of a photograph. Adjusting Brightness, Contrast and Colour 4 Brightness 4 You can adjust the copy brightness to make copies darker or lighter. a b c Sorting copies using the ADF (DCP-540CN only) You can sort multiple copies. Pages will be sorted in reverse order. a b c d e 4 If you do not want to change additional settings, press Mono Start or Colour Start. Press a or b to choose Brightness. Press OK.
Chapter 4 Colour Saturation a b c d e f 4 Paper options Load your document. Enter the number of copies you want. Press a or b to choose Color Adjust. Press OK. Paper Type Press a or b to choose Red, Green or Blue. Press OK. a b c Press a to increase the colour saturation, or press b to decrease the colour saturation. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK.
Making copies Setting your changes as a new default 4 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. a Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. b After changing the last setting, press a or b to choose Set New Default. Press OK. c d Press + to choose Yes. 4 Press Stop/Exit.
Chapter 4 30
Section III Direct Photo Printing III Printing photos from a memory card 32 Printing photos from a camera with PictBridge 44
5 Printing photos from a memory card PhotoCapture Center™ Operations Printing from a memory card without a PC Using memory cards 5 5 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 35.) Scanning to a memory card without a PC You can scan documents and save them directly to a memory card. See Scan to Card on page 42.
Printing photos from a memory card Memory card folder structure Your machine is designed to be compatible with modern digital camera image files and memory cards; however, please read the points below to avoid errors: The DPOF file on the memory card must be in a valid format. (See DPOF printing on page 37.) The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 5 Getting started 5 Firmly put the card into the correct slot. Entering PhotoCapture mode After you insert the media card, press the (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD.
Printing photos from a memory card Print Images View Photo(s) 5 5 Print Index (Thumbnails) 5 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD. a Make sure you have put the media card in the correct slot. Press (PhotoCapture). b Press a or b to choose View Photo(s). Press OK.
Chapter 5 Print All Photos 5 Print Photos 5 You can print all the photos on your media card. Before you can print an individual image, you have to know the image number. a a Make sure you have put the media card in the correct slot. Press (PhotoCapture). b Press a or b to choose Print All Photos. Press OK. c Press + or - repeatedly to enter the number of copies you want. d Do one of the following: Change the print setting. (See page 38.
Printing photos from a memory card DPOF printing 5 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 5 PhotoCapture Center™ print settings 5 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds. Note You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 41.
Printing photos from a memory card Menu Selections Options1 Options2 Page 40 Contrast Color Enhance 40 On/Off White Balance/Sharpness/ Color Density/Exit Cropping On/Off 41 Borderless On/Off 41 Set New Default Yes/No 41 Factory Reset Yes/No 41 Print Quality a Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print.
Chapter 5 d If you do not want to customize, press d or c to choose Off. Press OK and then go to step f. If you do not want to change additional settings, press Colour Start to print. Adjusting Brightness, Contrast and Colour Brightness a Press a or b to choose Brightness. Press OK. b Press a to make a lighter print or press b to make a darker print. Press OK. c If you do not want to change additional settings, press Colour Start to print. Contrast 5 5 You can choose the contrast setting.
Printing photos from a memory card Cropping 5 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. Setting your changes as a new default 5 The factory setting is On. If you want to print the whole image, turn this setting to Off. You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a Press a or b to choose Cropping. Press OK.
Chapter 5 Scan to Card Entering Scan mode 5 5 When you want to scan to card, press (Scan). The LCD shows: Selectable File Format 150dpi Color JPEG / PDF 300dpi Color JPEG / PDF 600dpi Color JPEG / PDF 200x100dpi B/W TIFF / PDF 200dpi B/W TIFF / PDF a SCAN Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card Select & Press Quality Insert a CompactFlash ®, Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.
Printing photos from a memory card Understanding the Error Messages 5 Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems. When an error message appears on the LCD, the machine will beep to get your attention. Media Error This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive.
6 Printing photos from a camera with PictBridge Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode. If your camera is set to use the printer settings, the following PictBridge settings are available for your PictBridge compatible camera. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera with PictBridge The names and availability of each setting depends on the specification of your camera. WARNING To prevent damage to your machine, do not connect any device other than a PictBridge compatible camera to the PictBridge port. The cropping setting is only available from the machine menu. (See Cropping on page 41.) Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.
Chapter 6 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Wrong USB device This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port.
Section IV Software Software and Network features IV 48
7 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide (DCP-540CN only) for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c Click the heading you would like to read from the list at the left of the window.
Section V Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary V 50 58 75 84 95
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on carpet. • DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. DO NOT pull in the middle of the power cord.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. This may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electorical socket. Call your Brother dealer or Brother Customer Service.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
Safety and Legal 15 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 16 To reduce the risk of fire, electric shock and injury to people, note the following: Do not use this product near appliances that use water, a swimming pool, or in a wet basement. Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
EU Directive 2002/96/EC and EN50419 A European Union Only This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only) Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
B Troubleshooting and Routine Maintenance Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 14.) Make sure the Jam Clear Cover is set properly. Smudged stain at the top center of the printed page. Make sure the paper is not too thick or curled. (See Acceptable paper and other media on page 10.
Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while scanning. Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In Poor scanning results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 8.) PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver. Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM.
Troubleshooting and Routine Maintenance Network Difficulties (Continued) Difficulty Suggestions The network scanning feature does not work. (For Windows® users only) The firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action Cover is Open The scanner cover is not closed completely.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start. Out of Memory The paper is jammed in the machine. See Printer jam or paper jam on page 65. The machine's memory is full.
Changing LCD language B You can change the LCD language. a b c d e To avoid future document jams close the ADF cover properly by pushing it gently in the middle. Press a or b to select Initial Setup. Press OK. Press a or b to select Local Language. Press OK. Press a or b to select your language. Press OK. e Press Stop/Exit. Document jam (DCP-540CN only) Press Stop/Exit. Note Press Menu d Close the ADF cover.
Troubleshooting and Routine Maintenance Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. 1 b d Put the Jam Clear Cover back on. Make sure the cover is set properly. e Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine.
f Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3). Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. The LCD will tell you which ink cartridge is low or needs replacing.
Troubleshooting and Routine Maintenance e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M c Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. d Remove the protective yellow cap (1). brother XXXX f Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.
WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink stains your skin or clothing, wash with soap or detergent at once.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. Cleaning the scanner B B a Lift the document cover (1). Clean the scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c d Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
Cleaning the machine printer platen B WARNING Unplug the machine from the AC power outlet before cleaning the printer platen (1). Cleaning the Paper Pick-up Roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). If ink is scattered on or around the printer platen, wipe it off with a soft, dry, lint-free cloth. 1 c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.
Troubleshooting and Routine Maintenance Cleaning the print head B To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. a b Press Ink Management. Press a or b to choose Test Print. Press OK. c Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Yellow/Cyan/Magenta), or all four colours at once.
After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. e Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches, press + (Yes) to finish Alignment Check, and go to step h.
Troubleshooting and Routine Maintenance Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press Menu. Press a or b to select Machine Info.. Press OK. c Press a or b to select Serial No.. Press OK. d Press Stop/Exit. B Packing and shipping the machine B B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.
CAUTION g Wrap the machine in the bag and put it in the original carton with the original packing material. h Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. i Close the carton and tape it shut. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position.
C Menu and Features On-screen programming Menu keys Access the main menu. Access its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. You can program your machine without the User’s Guide by using the Menu table that begins on page 76.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Paper Type — Plain Paper* Sets the type of paper in the paper tray. 20 Sets the size of the paper in the paper tray. 20 Adjusts the contrast of the LCD. 20 You can adjust the brightness of the LCD backlight.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN (DCP-540CN only) TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. See Network User's Guide on the CDROM Static RARP BOOTP DHCP IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] Subnet Mask [000-255]. Enter the Subnet mask. [000-255]. [000-255]. [000-255] Gateway [000-255]. Enter the Gateway address. [000-255]. [000-255].
Level1 Level2 Level3 Options Descriptions Page LAN (DCP-540CN only) Factory Reset — Yes Restores all network settings to the factory default. See Network User's Guide on the CDROM No (Continued) Help List — — User Settings — — Network Config (DCP-540CN only) — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 73 Initial Setup Date/Time — — Puts the date and time in your machine.
Menu and Features PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 35 Print Index — — 6 Images/Line You can print a thumbnail page. 35 Fast 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your media card. 36 Print Photos — — See the print settings table below. You can print an individual image.
Option1 Option2 Contrast Option3 Option4 Descriptions Page — — Adjusts the contrast. 40 Adjusts the hue of the white areas. 40 0 Color Enhance On White Balance Off* 0 Enhances the detail of the image. Sharpness 0 Adjusts the total amount of colour in the image. Color Density 0 Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Enlarge/Reduce — — 50% You can choose the enlargement or reduction ratio for your type of document. 25 Choose the paper type that matches the paper in the tray. 28 Choose the paper size that matches the paper in the tray. 28 Adjusts the brightness of copies. 27 Adjusts the contrast of copies.
Level1 Level2 Level3 Color Adjust Red — Options Descriptions Page Adjusts the amount of Red in copies. 28 0 Green — Adjusts the amount of Green in copies. 0 Blue — Adjusts the amount of Blue in copies. 0 Stack/Sort (DCP-540CN only) — Page Layout — — Stack* Sort — Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 27 You can make N in 1 or Poster copies. 26 You can save your copy settings. 29 You can restore all the settings to factory settings.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a colour document into your E-mail application. Scan to Image — — — You can scan a colour picture into your graphics application. See Software User's Guide on the CDROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a colour document into your computer.
D Specifications General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m2 (20 lb)] A4 Letter size Paper Tray 100 Sheets [80 g/m2 (20 lb)] Printer Type Ink Jet Print Method Black: Piezo with 94 × 1 nozzles Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) 50.8 mm (2.
Specifications Dimensions (DCP-540CN) (DCP-330C) 150 mm (5.9 in.) 180 mm (7.1 in.) 398 mm (15.7 in.) 398 mm (15.7 in.) 360 mm (14.2in.) 370 mm (14.6 in.) 351 mm (13.8 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) 443 mm (17.4 in.) Weight 7.3 kg (16.06 lb) (DCP-330C) 8.0 kg (17.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card 3. For more details, see Paper weight, thickness and capacity on page 13. Maximum paper tray capacity: Approx.
Specifications Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 356 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max. 210 mm (8.26 in.
PhotoCapture Center™ Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.
Specifications Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP 1) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) (Actual Input: 30 bit colour/Actual Output: 24 bit colour) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Colour: up to 6.02 sec. Monochrome: up to 3.82 sec.
Printer Printer Driver D Windows® 98/98SE/Me/2000 Professional and XP 1 driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.
Specifications Interfaces 1 D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 LAN cable (DCP-540CN only) Ethernet UTP cable category 5 or greater. Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D Minimum System Requirements and Supported PC Software Functions Processor Computer Platform Supported PC Interface Minimum & Operating System PC Software Speed Version Functions Minimum Recommended Available Hard RAM RAM Disk Space Printing, Windows® 98, 98SE Scanning, Operating Me Removable System 2000 Professional Disk 2 XP Home 32 MB 128 MB 120 MB 130 MB 64 MB 256 MB USB Intel® Ethernet Pentium® II or 10/100BASE-TX equivalent (DCP-540CN only) for for Drivers Application
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverageYellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs.
Network (LAN) (DCP-540CN only) LAN You can connect your machine to a network for Network Printing and Network Scanning (Windows ® only). Also included is Brother BRAdmin Professional Network Management software for Windows® and BRAdmin Light for Mac OS® X 10.2.4 or greater. Support for Windows® 98/98SE/Me/2000/XP Mac OS® X 10.2.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Brightness Changing the Brightness makes the whole image lighter or darker.
F Index A ADF (automatic document feeder) .............8 ADF cover ................................................64 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. C Cleaning paper pick-up roller ...............................70 print head ..............................................71 printer platen .........................................70 scanner .................................................69 Consumable items ...................
Index N Network Printing See Network User's Guide on the CD-ROM. ............................................... Scanning See Software User's Guide on the CD-ROM. ............................................... P Paper ................................................ 10, 86 capacity .................................................13 size ................................................ 12, 20 size of document ..................................... 8 type ................................................
T Transparencies ........................... 10, 11, 13 Troubleshooting .......................................58 checking ink volume ..............................72 document jam .......................................64 error messages on LCD ........................62 if you are having difficulty copying ...............................................59 Network ..............................................60 PhotoCapture Center™ .....................60 printing ...........................................
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