SOFTWARE USER’S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Brother is a registered trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
Table of Contents Section I 1 Printing Windows® 2 Using the Brother printer driver..................................................................................................................2 Features ....................................................................................................................................................2 Choosing the right type of paper................................................................................................................
2 Scanning 34 Scanning a document using the TWAIN driver........................................................................................34 Scanning a document into the PC .....................................................................................................34 Pre-Scanning to crop a portion you want to scan..............................................................................36 Settings in the Scanner Setup dialog box..........................................................
DEVICE SETTING...................................................................................................................................81 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) ........................................................................................................82 Quick-Dial (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) .............................................................................
Section II Apple Macintosh 8 Printing and Faxing 114 Setting up your Macintosh .....................................................................................................................114 Choosing the right type of paper............................................................................................................114 Simultaneous printing, scanning and faxing ....................................................................................114 Clearing data from the memory ....
10 ControlCenter2 137 Using ControlCenter2 ............................................................................................................................137 Turning the Auto Load feature off....................................................................................................138 SCAN.....................................................................................................................................................139 File types .................................
13 Network Scanning (For models with built-in network support) 174 Before using Network Scanning ............................................................................................................175 Configuring Network Scanning for Windows® .................................................................................175 Configuring network scanning for Macintosh...................................................................................178 Using the Scan key on your network .........
Section I ® Windows Printing Scanning ControlCenter3 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Brother PC-FAX Software (MFC models only) PhotoCapture Center™ Firewall settings (For Network users) I 2 34 51 84 86 105 108
1 Printing 1 1 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Printing Choosing the right type of paper 1 1 For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing 1 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.
Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC. There is also a link to the Brother Original Supplies website.
Printing Turning off the Status Monitor 1 1 If you want to switch off the Status Monitor, follow these steps: a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit. Note Even if the Status Monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC.
Printing Printer driver settings 1 1 You can change the following printer settings when you print from your PC: Media Type/Quality (Speed) Paper Size Page Layout Colour Settings Scaling Use Watermark Print Date & Time Accessing the printer driver settings a b 1 Click File, then Print in your application. Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Preferences. The printer properties dialog box appears.
Printing Basic tab 1 1 1 5 2 3 4 a Choose your setting for Slow Drying Paper, Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Borderless, Paper Size, Colour Mode, Orientation, number of Copies and the page order, Reverse Order, Page Layout, Page Order, Border Line (if any) (2). c Click OK (4) to apply your chosen settings.
Printing Media Type 1 1 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Other Photo Paper Transparencies Quality 1 The quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document.
Printing Paper Size 1 1 The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 × 355.6 mm (8.5 × 14 in). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using. You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size.
Printing Page Layout 1 1 The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Page Order 1 When N in 1 option is selected, the Page Order can be selected from the drop-down menu.
Printing Copies 1 1 The Copies selection sets the number of copies that will be printed (1 to 999). Collate 1 With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed. Reverse Order 1 Reverse Order prints the pages of your document in the opposite order.
Printing Advanced tab 1 1 1 2 3 4 5 6 7 8 a b Choose your setting for Colour/Greyscale (1). c Choose your setting for Scaling feature (3). Choose Ink Save Mode to help reduce ink consumption (2). (For DCP-395CN, DCP-593CW, DCP-595CW, DCP-597CW, MFC-495CW and MFC-795CW) Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Choose Free if you want to reduce the size.
Printing Colour/Greyscale 1 1 This selection allows a colour document to be printed in black and white using greyscale. Colour Settings 1 Click the Colour Settings button to see options for enhanced print settings.
Printing Colour Enhancement 1 1 This feature analyzes your image to improve its sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your PC. Colour Density Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture. White Balance Adjusts the hue of the white areas of an image.
Printing Ink Save Mode (For DCP-395CN, MFC-495CW, DCP-593CW, DCP-595CW, DCP-597CW and MFC-795CW) 1 1 When you choose Ink Save Mode, the machine prints the colours lighter and emphasises the outlines of the images. The amount of ink that is saved varies depending on the type of documents that are printed. Ink Save Mode may make your printouts look different to what you see on your computer monitor.
Printing Watermark Settings 1 1 Click the Watermark Settings button to change the watermark settings. You can choose a watermark and change its size and position on the page. If you want to add a new watermark, click the New button, and then choose Use Text or Use Bitmap File.
Printing Position 1 1 Use this setting if you want to control the position of the watermark on the page. Transparent 1 Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document. In Outline Text 1 Check In Outline Text if you only want to print an outline of the watermark. Title 1 Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.
Printing Other Print Options 1 1 Click the Other Print Options button to set more Printer functions: Note The screen shown in this section may vary depending on your machine.
Printing Print Date & Time 1 When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Check Print Date & Time check box to change the Date, Time, Font and position. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Colour button to change the colour of the Date and Time background. Note The selection boxes show the format of Date and Time to be printed.
Printing Photo Paper Tray Help (For DCP-395CN, MFC-495CW, DCP-593CW, DCP-595CW, DCP-597CW and MFC-795CW) 1 Set the Photo Paper Tray Help to On to display help instructions on how to use the photo paper tray when you select Photo, Photo L or Postcard 1 paper.
Printing Change Data Transfer Mode 1 The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending on the print data. Improved Print Speed Choose Improved Print Speed for faster print speed.
Printing Advanced Colour Settings 1 1 You can set the Halftone Pattern and Match Monitor for more colour adjustment. Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. • Diffusion Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
Printing Print Order 1 1 You can choose to Print All Pages, Print Odd Pages or Print Even Pages. Print All Pages Lets you print all pages. Print Odd Pages Lets you print the odd-numbered pages only. Print Even Pages Lets you print the even-numbered pages only. Note • The print speed of the Print Odd Pages and Print Even Pages settings is slower than the other printer driver settings.
Printing Printing on both sides of the paper 1 1 The following steps show how you can print on both sides of the paper using the Print Odd Pages and Print Even Pages settings. If you want to print a 10 page document on 5 sheets of paper, you must set the printer driver options to print all odd-numbered pages in reverse order (page 9, 7, 5, 3, 1) first and then even-numbered pages in normal order (page 2, 4, 6, 8, 10). a b c In the printer driver, choose the Basic tab and check Reverse Order.
Printing Support 1 1 The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Original Supplies Website.
Printing Brother Solutions Center 1 The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Original Supplies Website The Original Supplies Website offers information about your Brother original supplies. Check Setting You can check current driver settings.
Printing Using FaceFilter Studio for photo printing by REALLUSION 1 FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. Install FaceFilter Studio by following the instructions in the Quick Setup Guide.
Printing Starting FaceFilter Studio with your Brother machine turned On 1 1 a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine. b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full functionality.
Printing Starting FaceFilter Studio when your Brother machine is turned Off 1 1 a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear. b Click Detect in step a, and this screen will appear. Turn on your Brother machine and check that it is connected to your computer and then click Yes. c If FaceFilter Studio does not detect the Brother machine, this screen will appear.
Printing e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print icon on the top menu will be greyed out and you will not be able to use the Print function. 1 Note • When FaceFilter Studio starts with limited functionality, the image file will be saved with a watermark. • To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 28.
Printing b Click the Print icon in the top menu bar to move to the print screen. 1 c Click the Print icon on the left to open the print settings dialog box. d Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area. Note If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in Paper Size.
Printing e Click Print Setting and choose your Brother machine. Click OK. 1 Note If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver dialog. f Click Print in the Print settings dialog box and your photo will print. Smart Portrait 1 The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically. a Open the image file.
Printing Print Expression List 1 1 FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice. Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio, choose Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.
2 Scanning 2 The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. (Windows® XP/Windows 2 Vista®) Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 34) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (Windows® XP/Windows Vista®) on page 41).
Scanning f Click Acquire Image Data. The Scanner Setup dialog box appears. g Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 Scan (Image Type) (1) Resolution (2) Scan Type (3) Reduce Noise (4) Brightness (5) Contrast (6) Document Size (7) 7 h Click Start. When scanning is finished, click Cancel to return to the Presto! PageManager window.
Scanning Pre-Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a b Follow the steps from a to f of Scanning a document into the PC on page 34. c Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.
Scanning e Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. 2 f Click Start. This time only the chosen area of the document appears in the Presto! PageManager window (or your application window). g In the Presto! PageManager window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Scan (Image Type) 2 Choose the output image type from Photo, Web or Text.
Scanning Scan Type 2 Black & White Use for text or line art images. 2 Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) True Grey Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of grey. 256 Colour Uses up to 256 colours to scan the image. 24bit Colour Uses up to 16.
Scanning Contrast 2 You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in grey areas. You can also enter a value in the box to set the Contrast. 2 Note The Contrast setting is only available when you set Scan Type to Grey (Error Diffusion) or True Grey.
Scanning Custom If you choose Custom as the size, the Custom Document Size dialog box appears. 2 You can choose “mm” or “inch” as the unit for Width and Height. Note You can see the actual paper size you chose on the screen. • Width: shows the width of scanning area. • Height: shows the height of scanning area. • Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colours used.
Scanning Scanning a document using the WIA driver (Windows® XP/Windows Vista®) 2 2 WIA compliant 2 For Windows® XP/Windows Vista® you can choose Windows® Imaging Acquisition (WIA) when scanning images. You can scan images directly into the Presto! PageManager viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning. Scanning a document into the PC 2 There are two ways to scan a whole page.
Scanning g Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size h i j k Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4). If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).
Scanning Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Follow the steps from a to f of Scanning a document into the PC on page 41. Choose Flatbed in the Paper source drop-down list (1).
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose settings. g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Running the utility You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/Scanner Settings/Scanner Utility. 2 Note (Windows Vista®) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. • For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan users) 2 2 Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass. (See Pre-Scanning and cropping a portion using the scanner glass on page 48.) a b c Load your document.
Scanning f Adjust the following settings, if needed, in the Scanner dialog box: 2 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility. (See Scanner Utility on page 44.) g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b c Follow the step from a to e of Scanning a document into the PC on page 46. Put the document face down on the scanner glass. Choose Flatbed in the Source drop-down list.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
Scanning Using Presto! PageManager 2 Presto! PageManager is an application for managing the documents. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. 2 If you use the machine as a scanner, we recommend that you install Presto! PageManager.
3 ControlCenter3 3 Note • The features available to you in ControlCenter3 may vary depending on the model number of your machine. 3 • If your PC is protected by a firewall, and is unable to use ControlCenter3 functions, you may need to configure the firewall settings. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 108.
ControlCenter3 Modern 3 7 8 1, 2 3 3 4 5 6 Classic 7 3 8 1 2 3 4 5 6 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash® Player 8 or greater, you will be prompted so you can download the latest Flash® Player.
ControlCenter3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a b To switch the user interface, click the Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. 3 Turning the Auto Load feature off 3 Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon.
ControlCenter3 SCAN 3 There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Microsoft® Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image editing application on your PC.
ControlCenter3 File Type 3 You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista® or when using applications which support XML Paper Specification files.
ControlCenter3 Auto Crop (For DCP-395CN, MFC-495CW, DCP-593CW, DCP-595CW, DCP-597CW and MFC-795CW) 3 You can scan multiple documents placed on the scanner glass by choosing the Auto Crop check box on the ControlCenter Configuration dialog. When you choose Auto Crop, the machine will scan each document and create separate files. For example, if you place three documents on the scanner glass, the machine will scan and create three separate files.
ControlCenter3 Image (example: Microsoft® Paint) 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. 3 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed.
ControlCenter3 3 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF.
ControlCenter3 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edited using your favourite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab. 3 To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.
ControlCenter3 E-mail 3 Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. 3 To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button 1.
ControlCenter3 File 3 The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab. 3 You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box.
ControlCenter3 CUSTOM SCAN 3 The CUSTOM SCAN option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. 3 Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.
ControlCenter3 File Type 3 You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista® or when using applications which support XML Paper Specification files.
ControlCenter3 Auto Crop (For DCP-395CN, MFC-495CW, DCP-593CW, DCP-595CW, DCP-597CW and MFC-795CW) 3 You can scan multiple documents placed on the scanner glass by choosing the Auto Crop check box on the ControlCenter Configuration dialog. When you choose Auto Crop, the machine will scan each document and create separate files. For example, if you place three documents on the scanner glass, the machine will scan and create three separate files.
ControlCenter3 Customizing a user-defined button 3 To customize a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image 3 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
ControlCenter3 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF.
ControlCenter3 Scan to OCR 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 Scan to E-mail 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 Scan to File 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning.
ControlCenter3 PHOTOCAPTURE 3 These buttons can be used to open or copy files and folders from a memory card or a USB Flash memory drive installed in the machine. Open PCC Folder Lets you see the files and folders that are on the memory card or the USB Flash memory drive. (See Using PhotoCapture Center™ on page 105.) 3 Copy From PCC Lets you copy the files on the memory card or the USB Flash memory drive to a specific folder on your PC. You can choose the destination folder.
ControlCenter3 Copy From PCC 3 The Copy From PCC button lets you copy files on a memory card or USB Flash memory drive to a folder on your hard disk. To change the destination folder or other settings, right-click the button, click ControlCenter Configuration and choose your preferred settings for file copying. 3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date.
ControlCenter3 Copy To Application 3 The Copy To Application button lets you open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying. 3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created.
ControlCenter3 FaceFilter Studio 3 The FaceFilter Studio button lets you copy the files on a memory card or USB Flash memory drive and launch the FaceFilter Studio application. 3 FaceFilter Studio gives you an easy-to-use borderless photo printing function. You can also add photo effects such as automatic red eye reduction or skin tone enhancement. For more information on FaceFilter Studio, see Using FaceFilter Studio for photo printing by REALLUSION on page 27.
ControlCenter3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct. 8, 2009 will be saved into a folder named 08102009. Retain PCC folder structure when copying The copy is saved using the same folder structure as the original, no new folders are created.
ControlCenter3 COPY 3 Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. 3 The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing.
ControlCenter3 In the printer driver settings dialog box, you can choose advanced settings for printing. 3 Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on the model of printer you have chosen.
ControlCenter3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send 3 Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 86.
ControlCenter3 Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 86.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 Receive/View Received (Not available for MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 3 The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from your Brother machine.
ControlCenter3 Address Book 3 The Address Book button lets you add, amend or delete contacts from your address book. To edit the Address Book, click the Address Book button to open the dialog box. (See Brother Address Book on page 93.) 3 Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up user information on page 86.
ControlCenter3 DEVICE SETTING 3 You can configure the machine settings or check ink levels. Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Lets you open the Remote Setup Program. (See Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) on page 84.) 3 Quick-Dial (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Lets you open the Set Quick-Dial window of Remote Setup.
ControlCenter3 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 3 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) on page 84.
ControlCenter3 Quick-Dial (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. 3 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.
4 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 4 Remote Setup 4 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.
Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Note • You can use the Export button to save Quick-Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. For more information, see Firewall settings (For Network users) on page 108.
5 Brother PC-FAX Software (MFC models only) 5 PC-FAX sending 5 The Brother PC-FAX feature lets you use your PC to send a document file from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.
Brother PC-FAX Software (MFC models only) Sending setup 5 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. 5 Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). Include header To add the header information you entered in the User Information tab to the top of your sent faxes, check the Include header box.
Brother PC-FAX Software (MFC models only) Setting up a cover page From the PC-FAX dialog box, click the 5 icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: 5 Entering cover page information 5 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page.
Brother PC-FAX Software (MFC models only) Sending a file as a PC-FAX using the Facsimile style user interface a b 5 Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: 5 c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 87.
Brother PC-FAX Software (MFC models only) e To include a cover page, click Cover Page On. Note You can also click the cover page f icon to create or edit a cover page. Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface a b Create a file in any application on your PC.
Brother PC-FAX Software (MFC models only) d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To send a cover page and note, check Cover Page On. Note You can also click the f Click the send icon to create or edit a cover page. 5 icon. Note If you want to cancel the fax, click the cancel icon.
Brother PC-FAX Software (MFC models only) Address Book 5 If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click the Browse button to choose the database file.
Brother PC-FAX Software (MFC models only) Brother Address Book a 5 Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 5 Setting up a member in the Address Book 5 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (MFC models only) Speed Dial setup 5 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 5 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting 5 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 5 b c d Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>.
Brother PC-FAX Software (MFC models only) Deleting a member or group a Choose the member or group you want to delete. b Click the delete c When the confirmation dialog box appears, click OK. 5 icon. Exporting the Address Book 5 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card that contains the sender’s contact information.
Brother PC-FAX Software (MFC models only) d Click OK to save the data. 5 e Enter the name of the file, and then click Save.
Brother PC-FAX Software (MFC models only) Importing to the Address Book 5 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. a Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to step e. From the Address Book, click File, Import, then Remote Setup Dial Data and go to step e.
Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Open. 5 Note If you chose Text in a, Files of type: will be Text file (*.txt, *.csv).
Brother PC-FAX Software (MFC models only) PC-FAX receiving (Not available for MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 5 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.
Brother PC-FAX Software (MFC models only) Enabling the PC-FAX Receiving software on your machine 5 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Memory Receive. Press OK. e Press a or b to choose PC Fax Receive. Press OK.
Brother PC-FAX Software (MFC models only) Running the PC-FAX Receiving software on your PC 5 Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. Setting up your PC a Right-click the PC-FAX 5 icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: b To play wave files (.
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 5 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite. (See the Quick Setup Guide.) If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-Fax RX Setup dialog box, click the Network Settings button.
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 5 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a Double-click b c Open the Fax Received folder. to run Presto! PageManager. 5 Double-click any new faxes to open and view them.
6 PhotoCapture Center™ 6 CAUTION DO NOT start your PC with a memory card or USB Flash memory drive installed in the media drive of the machine. You could lose your data or damage the media. Note • The PhotoCapture Center™ will read only the media that was put in first. • DCP-373CW, DCP-375CW, DCP-377CW, MFC-253CW, MFC-255CW and MFC-257CW do not support using a USB Flash memory drive.
PhotoCapture Center™ 6 1 If you are using Windows® XP/Windows Vista® and you create a name for the volume label of the memory card or USB Flash memory drive, this name appears instead of “Removable Disk”. When you take out a memory card or USB Flash memory drive, do the following to prevent damage to the memory card or USB Flash memory drive: a In Windows® Explorer, right-click the removable disk icon and choose Eject.
PhotoCapture Center™ For Network Users (For models with built-in network support) a b Put a memory card or USB Flash memory drive into your machine. c Click the name of the file you want to see. 6 Start your browser software in which FTP is supported. Your browser software accesses the media using the FTP protocol and the network Host Name of the machine. You can also access the media by entering ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure Windows® Firewall.
Firewall settings (For Network users) d Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example “Brother Scanner”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”. 5 Make sure UDP is selected. 6 Click OK.
Firewall settings (For Network users) h Add port 137 for both network scanning and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example “Brother Network Print”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “137”. 4 In Internal Port number for this service: Enter “137”. 5 Make sure UDP is selected. 6 Click OK.
Firewall settings (For Network users) d Click the Exceptions tab. e f Click the Add port... button. 7 To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected. Then, click OK. 1 2 3 g h Click the Add port... button. To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax”.
Firewall settings (For Network users) j If you still have trouble with your network connection such as Network Scanning or Printing, check the File and Printer Sharing box in the Exceptions tab and then click OK.
Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup & PhotoCapture Center™ II 114 130 137 156
8 Printing and Faxing 8 Setting up your Macintosh 8 Note • The screens shown in this section are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system and application. • Before you can connect the machine to your Macintosh, you must buy a USB cable that is no longer than 2 metres (6 feet). IMPORTANT DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink replacement required at pre-set update intervals. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
Printing and Faxing Using the Brother Ink driver 8 Choosing page setup options a 8 From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. 8 b From an application such as Apple TextEdit, click File, then Print to start printing. (Mac OS X 10.3.9 to 10.4.x) (Mac OS X 10.5.
Printing and Faxing To do borderless printing 8 From the Paper Size pop-up menu, choose the size of paper you want to print such as A4 (Borderless). 8 Choosing printing options 8 To control special printing features, choose Print Settings in the Print dialog box.
Printing and Faxing Basic settings 8 You can choose the Media Type, Slow Drying Paper, Quality and Color Mode settings. 8 Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Media Type 8 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.
Printing and Faxing Quality 8 The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications of the User’s Guide.) Fast The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.
Printing and Faxing Advanced settings 8 You can choose the Color/Grayscale, Mirror Printing, Reverse Printing and Bi-Directional Printing settings. 8 Colour/Greyscale 8 This selection allows a colour document to be printed in black and white using greyscale. Color Settings 8 Click the Color Settings button to see options for enhanced print settings.
Printing and Faxing Color Enhancement 8 Brightness Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right or left. 8 Contrast Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of Red in the image to make the image redder.
Printing and Faxing Other Print Options 8 Click Other Print Options triangle to set more Printer functions. You can choose the Paper Thickness, Data Transfer Mode and Halftone Pattern settings. 8 Data Transfer Mode 8 The Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality.
Printing and Faxing Support 8 The Support window shows links to the Brother Solutions Center and Genuine Supplies Website. Click the Support button to display the Support window: 8 Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Printing and Faxing Sending a fax (MFC models only) 8 You can send a fax directly from a Macintosh application. a b Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.3.9 to 10.4.x) 8 (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu. 8 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the Destination Fax Numbers field.
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x) 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a b Click Address Book. (Mac OS X 10.3.9 to 10.4.x) Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.
Printing and Faxing c When you are finished addressing your fax, click Print to send the fax. 8 Note The vCard used must contain a work fax or home Fax number. Using Mac OS X 10.5.x Addresses panel 8 You can address a fax number using Addresses button. a Click Addresses.
Printing and Faxing b Choose fax number from Addresses panel and then click To. c When you are finished addressing your fax, click Print to send the fax.
9 Scanning 9 Scanning from a Macintosh 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document feeder) or the scanner glass. For more information on loading the documents, see Using the ADF (available for ADF models) and Using the scanner glass in the User’s Guide.
Scanning Scanning an image into your Macintosh 9 You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page a b 9 Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Scanning Area Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning d Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. e Adjust the settings for Resolution, Scan Type (Greyscale), Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software.
Scanning Scan Type 9 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give the grey appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of grey. 8 Bit Color Uses up to 256 colours to scan the image. 24 Bit Color Uses up to 16.
Scanning Document Size 9 Choose one of the following sizes: A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8.5 x 11 in. Legal 8.5 x 14 in. (Available on ADF models) A5 148 x 210 mm Executive 7.25 x 10.5 in. Business Card To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass. Photo 4 x 6 in. Index Card 5 x 8 in.
Scanning Adjusting the Image 9 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Using Presto! PageManager 9 Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager.
10 ControlCenter2 10 Note • The screens shown in this section are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system and application. • The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications.
ControlCenter2 Turning the Auto Load feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. a Click the ControlCenter2 icon in the menu bar and choose PREFERENCES. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
ControlCenter2 To change the destination application, choose the appropriate application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added. Just choose the Application Name and click the Delete button.
ControlCenter2 OCR (word processing application) 10 Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose the Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 10 The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose the Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1.
ControlCenter2 File 10 The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose the Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 10 If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC models only) 10 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh.
ControlCenter2 (Mac OS X 10.3.9 to 10.4.x) 10 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 124.) (Mac OS X 10.5.x) 10 For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 124.
ControlCenter2 DEVICE SETTINGS 10 You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Lets you open the Remote Setup Program. (See Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) on page 156.) Quick-Dial (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) Lets you open the Set Quick-Dial window of the Remote Setup.
ControlCenter2 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) on page 156.
ControlCenter2 Ink Level 10 The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
11 Remote Setup & PhotoCapture Center™ 11 Remote Setup (Not available for DCP models, MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN) 11 The Remote Setup application lets you configure many machine settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine.
Remote Setup & PhotoCapture Center™ Note • You can use the Export button to save Quick-Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine.
Remote Setup & PhotoCapture Center™ PhotoCapture Center™ 11 You can access a memory card or a USB Flash memory drive installed in the machine from a Macintosh. CAUTION DO NOT start your Macintosh with a memory card or a USB Flash memory drive installed in the media drive of the machine. You could lose your data or damage the media. Note • The PhotoCapture Center™ will read only the media that was put in first.
Remote Setup & PhotoCapture Center™ d Quit all applications that are running stored data on the memory card or USB Flash memory drive and drag the Removable Disk icon into the Trash icon before you remove the memory card or USB Flash memory drive from the machine. CAUTION DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.
Remote Setup & PhotoCapture Center™ For network users (For models with built-in network support) a b Put a memory card or USB Flash memory drive into your machine. c Click the name of the file you want to see. 11 Launch any FTP software or any web browser in which FTP is supported. Your browser software accesses the memory card or USB Flash memory drive using the FTP protocol and the network Host Name of the machine. In the address bar, enter ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.
Section III Using the Scan key USB cable scanning Network Scanning (For models with built-in network support) III 162 174
12 USB cable scanning 12 Using the Scan key over a USB cable connection 12 Note If you use the Scan key on a network, see Network Scanning (For models with built-in network support) on page 174. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your computer, to a memory card or USB Flash memory drive.
USB cable scanning d Press Mono Start or Colour Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. Note • Scan type depends on the settings of the Device Button tab, Mono Start or Colour Start do not change the settings.
USB cable scanning Scan to OCR 12 If your original document is text, you can use Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favourite word processing software. a Load your document. b Press c Press a or b to choose Scan to OCR. Press OK. d Press Mono Start or Colour Start. The machine starts the scanning process. (Scan). For Touchscreen models a Load your document. b Press c d Press Scan to OCR. 12 (Scan).
USB cable scanning Scan to File 12 You can scan a black and white or a colour document into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of ControlCenter. (For Windows®, see File on page 61. For Macintosh, see SCAN on page 139.) a Load your document. b Press c Press a or b to choose Scan to File. Press OK. d Press Mono Start or Colour Start.
USB cable scanning Scan to Media 12 You can scan black and white and colour documents directly to a memory card or USB Flash memory drive. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2009 would be named 01070905.PDF. You can change the colour, quality and file name.
USB cable scanning Guidelines for Auto Crop 12 This setting is only available for paper that is rectangular or square. If your document is too long or wide, this setting does not work properly. You must place the documents away from the edges of the scanner glass as shown in the illustration. You must place the documents at least 10 mm apart from each other.
USB cable scanning e (For 1 line LCD models) Press a or b to choose the quality you want. Press OK. (For Colour LCD models) Press a or b to choose Quality. Press d or c to choose the quality you want. Press OK. Do one of the following: If you want to change the file type, go to step f. Press Mono Start or Colour Start to start scanning without changing additional settings. Go to step h. f (For 1 line LCD models) Press a or b to choose the file type you want. Press OK.
USB cable scanning k l If you do not want to change additional settings, press Mono Start or Colour Start to start scanning. m n Press d or c to preview each document data. The number of the scanned documents appear on the LCD. Press OK. Press OK to save the data. Press Stop/Exit. Note Scan type depends on the settings you choose in step e to f, Mono Start or Colour Start do not change the setting. For Touchscreen models a 12 Put a memory card or USB Flash memory drive into your machine.
USB cable scanning f Press File Type and then press the file type you want. Do one of the following: If you want to change the file name, go to step g. Press Mono Start or Colour Start to start scanning without changing additional settings. Go to step h. Note • If you choose colour in the resolution setting, you cannot choose TIFF. • If you choose monochrome in the resolution setting, you cannot choose JPEG. g The file name is set automatically.
USB cable scanning How to set a new default for Scan to Media 12 You can set your own default settings. For 1 Line LCD models Changing the default quality a b Press Menu. c Press a or b to choose Scan to Media. Press OK. d Press a or b to choose Quality. Press OK. e Choose the quality you want. Press OK. f Press Stop/Exit. 12 12 Press a or b to choose PhotoCapture. Press OK. Changing the default black & white file format a b Press Menu. c Press a or b to choose Scan to Media. Press OK.
USB cable scanning d Press a or b to choose ColorFile Type. Press OK. e Press a or b to choose PDF or JPEG. Press OK. f Press Stop/Exit. For Colour LCD models Setting the new default a Press b Press a or b to choose Scan to Media. Press OK. c d Press and choose your new setting. Repeat this step for each setting you want to change. e Press 1 or f Press Stop/Exit. 12 12 (Scan). After changing the last setting, press a or b to choose Set New Default. Press OK. to choose Yes.
USB cable scanning For Touchscreen models Setting the new default a Press b c d e f Press Scan to Media. 12 12 (Scan). Press and choose your new setting. Repeat this step for each setting you want to change. After changing the last setting, press d or c to display Set New Default. Press Set New Default. Press Yes to confirm. Press Stop/Exit. Factory reset 12 a Press b c d e Press Scan to Media. (Scan). Press d or c to display Factory Reset. Press Factory Reset. Press Yes to confirm.
13 Network Scanning (For models with built-in network support) 13 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Light software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning (For models with built-in network support) Before using Network Scanning 13 Configuring Network Scanning for Windows® 13 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a (Windows® 2000) Click the Start button, Settings, Control Panel, then Scanners and Cameras.
Network Scanning (For models with built-in network support) Note (Windows Vista®) If the User Account Control screen appears, do the following: • For users who have administrator rights: Click Continue. • For users who do not have administrator rights: Enter the administrator password and click OK. c Click the Network Setting tab and choose the appropriate connection method. 13 Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply.
Network Scanning (For models with built-in network support) Specify your machine by name 13 1 Enter the machine node name in Node Name, or click Browse and choose the machine you want to use. 2 Click OK. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.
Network Scanning (For models with built-in network support) Configuring network scanning for Macintosh 13 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2.
Network Scanning (For models with built-in network support) Note • To use the Scan key features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machine LCD for your Macintosh. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field.
Network Scanning (For models with built-in network support) Using the Scan key on your network 13 Note If you are connected using USB, see USB cable scanning on page 162. Scan to E-mail (PC) 13 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you designated on your network. The ControlCenter software will launch the default E-mail application on the designated computer.
Network Scanning (For models with built-in network support) e Press Mono Start or Colour Start. The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Mono Start or Colour Start do not change the settings. • If you want to change between colour and black and white scanning, choose colour or black and white in the scan type option on the Device Button tab of the ControlCenter configuration screen. (For Windows®, see SCAN on page 54.
Network Scanning (For models with built-in network support) For Touchscreen models a Load your document. b Press c d Press Scan to Image. e 13 (Scan). Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK. Press Mono Start or Colour Start. The machine starts the scanning process.
Network Scanning (For models with built-in network support) Scan to OCR 13 When you choose Scan to OCR, your document will be scanned and sent directly to the computer you designated on your network. The ControlCenter software will launch the Presto! PageManager and convert your document into text that can be viewed and edited from a word processing application on the designated computer. a Load your document. b Press c Press a or b to choose Scan to OCR. Press OK.
Network Scanning (For models with built-in network support) Note • Scan type depends on the settings of the Device Button tab, Mono Start or Colour Start do not change the settings. (Windows®) • If you want to change between colour and black and white scanning, choose colour or black and white in the scan type option on the Device Button tab of the ControlCenter configuration screen. (See SCAN on page 54.) Presto! PageManager must be installed on your PC.
Network Scanning (For models with built-in network support) For Touchscreen models a Load your document. b Press c d Press Scan to File. e 13 (Scan). Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK. Press Mono Start or Colour Start. The machine starts the scanning process.
A Index C R ControlCenter2 Macintosh ............................................................ 137 ControlCenter3 Windows® .............................................................. 51 Remote Setup Macintosh ............................................................. 156 Windows® .............................................................. 84 D Device Selector ...................................... 130, 157, 178 Drivers Macintosh Brother Ink driver ..........................................
Visit us on the World Wide Web http://www.brother.com This product is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
