SOFTWARE USER’S GUIDE MFC-7840W MFC-7440N MFC-7340 MFC-7345N DCP-7040 DCP-7030 Not all models are available in all countries.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Table of Contents Section I 1 Windows® Printing 2 Using the Brother printer driver..................................................................................................................2 Printing a document...................................................................................................................................3 Duplex printing...........................................................................................................................................
Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) ........................................................43 Scanning a document into the PC .....................................................................................................43 Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................45 Using the Scan key (For USB users).....................................................................
Scan to File........................................................................................................................................84 Scan to FTP (MFC-7440N and MFC-7840W only)............................................................................85 Scan to FTP Manual Method.............................................................................................................88 5 Remote Setup (MFC models only) 90 Remote Setup...................................................
Status Monitor........................................................................................................................................120 Updating the machine’s status ........................................................................................................120 Hiding or showing the window .........................................................................................................120 Quitting the window ..............................................................
File...................................................................................................................................................167 CUSTOM SCAN ....................................................................................................................................168 File types .........................................................................................................................................169 User-defined button .....................................
Section I ® Windows Printing Scanning ControlCenter3 Network Scanning (For models with built-in network) Remote Setup (MFC models only) Brother PC-FAX Software (MFC models only) Firewall settings (For Network users) I 2 30 54 78 90 92 110
1 Printing 1 1 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 110.
Printing Printing a document 1 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command.
Printing Duplex printing 1 1 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 1 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing Printer operation keys 1 1 Job Cancel 1 To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (ALL). Secure Key 1 Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered.
Printing Printer Emulation Support (MFC-7840W only) 1 1 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Printing Printing the Internal Font List (MFC-7840W only) 1 1 You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it. a b c Press Menu, 4, 2, 1. Press Start. The machine prints the list. Press Stop/Exit. Printing the Print Configuration List (MFC-7840W only) 1 You can print a list of current printer settings. a b c Press Menu, 4, 2, 2. Pressr Start. The machine prints the settings. Press Stop/Exit.
Printing Restoring default printer settings (MFC-7840W only) 1 1 You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the machine’s memory will be cleared. a b Press Menu, 4, 3. c Press Stop/Exit. To restore the default settings, press 1. To exit without making a change, press 2.
Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC. There is also a link to the Brother Genuine Supplies website.
Printing Printer driver settings 1 1 Note For Macintosh® users, see Printing and Faxing on page 116. You can change the following printer settings when you print from your computer.
Printing Features in the Windows® printer driver 1 1 For more information, see the Help text in the printer driver. Note • The screens in this section are from Windows® XP. The screens on your PC will vary depending on your operating system. • You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Printer Properties dialog box. Basic tab 1 You can also change settings by clicking the illustration on the left side of the Basic tab.
Printing Multiple Page 1 The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. 4 in 1 1 1 in 2x2 pages Page Order 1 When N in 1 option is selected, the page order can be selected from the drop-down list.
Printing Media Type 1 1 You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Envelopes Env. Thick Env. Thin Recycled Paper Bond Paper Transparencies Note • When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
Printing Advanced tab 1 1 Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex (2) Watermark (3) Page Setting (4) Device Options (5) 14
Printing Print Quality 1 1 Resolution You can change the resolution as follows: • HQ 1200 • 600 dpi • 300 dpi Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density (print appears lighter). Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images. • Toner Save Mode is not available for HQ 1200 resolution. Print Setting You can manually change the print setting.
Printing Duplex Printing 1 1 Manual Duplex Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. There are six types of manual duplex binding directions available for each orientation. Booklet Printing When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the middle.
Printing Watermark 1 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent 1 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.
Printing Watermark Setting 1 1 You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style. Title You can choose CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark Text into the Text box, and then choose the Font, Size and Style.
Printing Page Setting 1 1 Scaling 1 You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting.
Printing Device Options 1 1 You can change the following printer functions: Secure Print Quick Print Setup Macro (MFC-7840W only) Header-Footer Print Density adjustment Improve Print Output 20
Printing Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Select Secure Print from the Printer Function menu and check Secure Print. Enter your password, user name and job name and click OK.
Printing Density adjustment 1 Increase or decrease the print density. Note The Density adjustment is not available when you set the resolution to HQ 1200. Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.
Printing Print Settings (3) 1 This will print the pages that show how the internal settings of the printer have been configured. Print Fonts (4) (MFC-7840W only) This will print the pages that show all the internal fonts of the printer. Check Setting... (5) You can check the current driver settings. Tray Settings 1 To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon and click Properties.
Printing Serial No. (2) By clicking Auto Detect, the printer driver will probe the printer and display its serial number. If it fails to receive the information, the screen will display "---------". Note The Auto Detect function is not available under the following printer conditions: • The printer power switch is off. • The printer is in an error state. • The printer is in a network shared environment. • The cable is not connected to the printer correctly.
Printing Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W only) 1 1 For more information, see the Help text in the printer driver. Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Printing Preferences 1 Note You can access the Printing Preferences dialog box by clicking Printing Preferences...
Printing Paper/Quality tab 1 Choose the Paper Source. • Paper Source You can choose Automatically Select, Tray1 or Manual Feed.
Printing Advanced options 1 1 You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. a Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using. Copy Count The copy selection sets the number of copies that will be printed. b Set the Print Quality, Scaling and TrueType Font settings (2). Print Quality Specifies the print resolution.
Printing c You can change settings by choosing the setting in the Printer Features list (3): 1 Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin Recycled Paper Job Spooling Secure Print allows you to secure documents that are password protected when they are sent to the machine.
Printing High Quality Image Printing 1 You can increase the quality of image printing. If you set High Quality Image Printing to On, the printing speed will be slower. Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved.
2 Scanning 2 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. 2 For Windows® XP/ Windows Vista® Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 30) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP/ Windows Vista®) on page 37).
Scanning e Choose the scanner you are using from the Available Scanners list. Note • For Windows® XP/Windows Vista®: 2 Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN (TW-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX is your model name) f g h Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears:.
Scanning i Click Start. When scanning is finished, click Cancel to return to the PaperPort™ 11SE window. Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.
Scanning d Press and hold down the left mouse button and drag it over the portion you want to scan. 2 1 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the document on the scanner glass in a. f Click Start. This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window).
Scanning Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
Scanning Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. 2 If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.
Scanning Custom If you choose Custom as the size, the Custom Document Size dialog box appears. 2 Enter the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. Note • You can see the actual paper size you chose on the screen. • Width: shows the width of scanning area • Height: shows the height of scanning area • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG.
Scanning Scanning a document using the WIA driver (For Windows® XP/ Windows Vista®) 2 2 WIA compliant 2 For Windows® XP /Windows Vista® you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Paper size i j k l Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Paper size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3).
Scanning Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 41.) m 2 Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Brother Scanner Utility 2 The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.
Scanning • For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) 2 Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 45.
Scanning f Adjust the following settings, if needed, in the Scanner dialog box. 2 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b c Follow the step from a to e of Scanning a document into the PC on page 43. Put the document face down on the scanner glass. Choose Flatbed in the Source drop-down list.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
Scanning Using the Scan key (For USB users) 2 2 Note If you use the Scan key when connected to a network, see Network Scanning (For models with built-in network) on page 78. You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your PC.
Scanning a b c Put the document face up in the ADF, or face down on the scanner glass. d Press Start. The machine starts the scanning process. Press (Scan). Press a or b to choose Scan to Image. Press OK. 2 Note If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration.
Scanning d Press Start. The machine starts the scanning process. Note • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.
Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note 2 ScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP Professional x64 Edition and Windows Vista® only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™ 11SE to view scanned documents. PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents.
Scanning 2 Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by doubleclicking its icon or the thumbnail in Desktop View. As long as you have the appropriate application on your PC to display it, you can also open a nonPaperPort™ SE item by double-clicking it. Organizing your items in folders 2 PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View.
Scanning When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™ 11SE files) appear on the Desktop. You can also use Windows® Explorer to manage the folders and items shown in Desktop View. 2 Quick links to other applications 2 ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them. The bar at the bottom of the PaperPort™ 11SE desktop shows which programs you can use with PaperPort™ 11SE.
Scanning Exporting items into other formats 2 You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file a Click File, then Save As in the PaperPort™ 11SE window. The Save ‘XXXXX’ as dialog box is displayed. b c d Choose the drive and folder where you want to store the file. Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.
3 ControlCenter3 3 Note The features available to you in ControlCenter3 may vary depending on the model number of your machine. 3 Using ControlCenter3 3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations: a b Scan directly to a file, E-mail, word processor or graphics application of your choice.
ControlCenter3 Modern 3 3 Classic 3 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
ControlCenter3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a b To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. 3 Turning the Auto Load feature off 3 Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon.
ControlCenter3 SCAN 3 There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Image (Default: Microsoft® Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image editing application on your PC.
ControlCenter3 File type 3 You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) 3 TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Image (example: Microsoft® Paint) 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
ControlCenter3 3 Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.
ControlCenter3 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab. 3 To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.
ControlCenter3 E-mail 3 Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. 3 To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button 1.
ControlCenter3 File 3 The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab. 3 You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box.
ControlCenter3 CUSTOM SCAN 3 The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. 3 Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.
ControlCenter3 File type 3 You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) 3 TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window.
ControlCenter3 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to OCR 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
ControlCenter3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to E-mail 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
ControlCenter3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 3 Scan to File 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
ControlCenter3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.
ControlCenter3 COPY 3 Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. 3 The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing.
ControlCenter3 3 Note You must configure each of the copy buttons before they can be used.
ControlCenter3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send 3 Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92.
ControlCenter3 Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 3 Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 106.) Address Book 3 The Address Book button lets you add, amend or delete contacts from your address book. To edit this address book, click the Address Book button to open the dialog box. (See Brother Address Book on page 99.) Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application.
ControlCenter3 DEVICE SETTING 3 You can configure or check the machine settings. Remote Setup (MFC models only) Lets you open the Remote Setup Program. (See Remote Setup on page 90.) Quick-Dial (MFC models only) 3 Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 90.) Status Monitor Allows you to open the Status Monitor Utility. (See Status Monitor on page 9) User’s Guide Lets you view the User’s Guide, the Software User’s Guide and the Network User’s Guide.
ControlCenter3 Remote Setup (MFC models only) 3 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 90.
ControlCenter3 Quick-Dial (MFC models only) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. 3 Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
ControlCenter3 User’s Guide 3 The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
4 Network Scanning (For models with built-in network) 4 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning (For models with built-in network) 4 b Do one of the following: For Windows® 2000, select your Brother machine from the list and click the properties button. For Windows® XP, right-click the Scanner Device icon and choose Properties. The Network Scanner Properties dialog box appears. For Windows Vista®, click the Properties button. Note For Windows Vista® when the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue.
Network Scanning (For models with built-in network) c Click the Network Setting tab and choose the appropriate connection method. 4 Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply. Specify your machine by name d 4 1 Enter the machine node name in Node Name, or click Browse and choose the device you want to use. 2 Click OK. Click the Scan To Button tab and enter your PC name in the Display Name field.
Network Scanning (For models with built-in network) e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan key on page 82.
Network Scanning (For models with built-in network) Using the Scan key 4 Scan to E-mail 4 When you choose Scan to E-mail your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC as an attachment. You can change the scan configuration. (See E-mail on page 61.
Network Scanning (For models with built-in network) e Press Start. The machine starts the scanning process. Note If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.
Network Scanning (For models with built-in network) Scan to File 4 When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3. You can change the Scan configuration. (See File on page 62.) a b c Put the document face up in the ADF, or face down on the scanner glass.
Network Scanning (For models with built-in network) Scan to FTP (MFC-7440N and MFC-7840W only) 4 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure and store the details in an FTP Profile.
Network Scanning (For models with built-in network) b The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189). c d e Enter the Username that has been registered with the FTP server for the machine (up to 32 characters). f Choose the file name you want to use for the scanned document. You can choose from seven present and two user defined File Names.
Network Scanning (For models with built-in network) b Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. 4 Scan to FTP using FTP Server Profiles a b c d 4 Put the document face up in the ADF, or face down on the scanner glass. Press (Scan). Press a or b to choose Scan to FTP. Press OK. Press a or b to choose one of the FTP server profiles listed. Press OK.
Network Scanning (For models with built-in network) j Do one of the following: If you want to start scanning, press Start and go to Step m. If you want to change the file name, go to Step k. k Press a or b to choose a file name you want to use and press OK. Press Start and go to Step m. Note If you want to change the file name manually, go to step l 4 l Press a or b to choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Start.
Network Scanning (For models with built-in network) j k l m Press a or b to choose PDF or TIFF. Press OK. Use the dial pad to enter the username. Press OK. Use the dial pad to enter the password. Press OK. Do one of the following: If you want to start scanning, press Start and go to Step p. If you want to change the file name, go to Step n. n 4 Press a or b to choose a file name you want to use and press OK. Press Start and go to Step p.
5 Remote Setup (MFC models only) 5 Remote Setup 5 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), and Remote Setup.
Remote Setup (MFC models only) Export Lets you save the current configuration settings to a file. Import Lets you read the settings from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 110.
6 Brother PC-FAX Software (MFC models only) 6 PC-FAX sending 6 The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to.
Brother PC-FAX Software (MFC models only) c Click OK to save the User Information. Note You can set up the User Information separately for each Windows® account. Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. 6 Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).
Brother PC-FAX Software (MFC models only) User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style 6 6 6 Setting up a cover page From the PC-FAX dialog box, click the 6 icon to access the PC-Fax Cover Page setup screen.
Brother PC-FAX Software (MFC models only) Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page. From Choose the sender information you want to add to the cover page. Comment Enter the comment you want to add to the cover page. 6 Form Choose the cover page format you want to use.
Brother PC-FAX Software (MFC models only) Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) d 6 Enter a fax number using any of the following methods: Use the dial pad to enter the number. Click any of the 10 Speed-Dial buttons. Click the Address Book button, and then choose a member or group from the Address Book. If you make a mistake, click Clear to delete all the entries.
Brother PC-FAX Software (MFC models only) c Choose Brother PC-FAX v.2 as your printer, and then click Print. The Simple style user interface appears: 6 Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book.
Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click the Browse button to choose the database file.
Brother PC-FAX Software (MFC models only) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 6 Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software (MFC models only) Note You can select a speed dial from the PC-FAX interface to make sending a document easier & faster. #1 Joe Smith XXX-XXX-XXXX Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: b c Enter the name of the new group in the Group Name field.
Brother PC-FAX Software (MFC models only) Editing member information a b c d 6 Choose the member or group you want to edit. Click the edit icon. Change the member or group information. Click OK. Deleting a member or group a b c 6 Choose the member or group you want to delete. Click the delete 6 icon. When the confirmation dialog box appears, click OK. Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv).
Brother PC-FAX Software (MFC models only) d Click OK to save the data. e Enter the name of the file, and then click Save.
Brother PC-FAX Software (MFC models only) Importing to the Address Book 6 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. Importing an ASCII text file a 6 Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then Vcard and go to e. 6 b From the Available Items column, choose the data fields you want to import, and click Add >>.
Brother PC-FAX Software (MFC models only) PC-FAX receiving 6 Note • The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137. See Before using the Brother software on page 110. Depending on the operating system you are using, you may get a Security Alert message when you start the PC-FAX receiving feature.
Brother PC-FAX Software (MFC models only) Enabling PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu, 2, 5, 1. c Press a or b to choose or your PC name if connected on a network. Press OK. d Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. e Press Stop/Exit. Press a or b to choose PC Fax Receive.
Brother PC-FAX Software (MFC models only) Setting up your PC a 6 Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: 6 b c d In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. e To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder.
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-FAX RX Setup dialogue box, click the Network Settings button.
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a b c Double-click to run PaperPort™. Open the Fax Received folder. Double-click any new faxes to open and view them.
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure your Windows Firewall.
Firewall settings (For Network users) 3 In External Port Number for this service: Enter "54925". 4 In Internal Port number for this service: Enter "54925". 5 Make sure UDP is selected. 6 Click OK. 7 e f Click the Add button. Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: - Enter "Localhost".
Firewall settings (For Network users) For Windows Vista® users a Click the Start button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following. 7 For users who have administrator rights: Click Continue. 7 For users who do not have administrator rights: Enter the administrator password and click OK. c Make sure that Windows Firewall on the General tab is set to On.
Firewall settings (For Network users) d Click the Exceptions tab. e f Click the Add port... button. 7 To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925” . 3 Make sure UDP is selected. Then, click OK. g h Click the Add port... button. To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax“ .
Firewall settings (For Network users) i j Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
Section II ® Apple ® Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning Remote Setup II 116 149 160 179 189
8 Printing and Faxing 8 Note The screens are from Mac OS® X 10.4.x. Screens on your Macintosh® may vary depending on your operating system. Printer operation key 8 Job Cancel 8 To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (ALL). 8 Secure Key 8 Secured data is password protected.
Printing and Faxing Printer Emulation Support (MFC-7840W only) 8 Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Printing and Faxing Printing the Internal Font List (MFC-7840W only) 8 You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it. a b c Press Menu, 4, 2, 1. Press Start. The machine prints the list. Press Stop/Exit. Printing the Print Configuration List (MFC-7840W only) 8 You can print a list of current printer settings. a b c Press Menu, 4, 2, 2. Press Start. The machine prints the settings. Press Stop/Exit.
Printing and Faxing Restoring default printer settings (MFC-7840W only) 8 You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the machine’s memory will be cleared. a b Press Menu, 4, 3. c Press Stop/Exit. To restore the default settings, press 1. To exit without making a change, press 2.
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
Printing and Faxing Features in the printer driver (For Macintosh®) 8 This printer supports Mac OS® X 10.2.4 or greater. Note The screens in this section are from Mac OS® X 10.4. The screens on your Macintosh® will vary depending on your operating system version. Page Setup 8 You can set the Paper Size, Orientation and Scale. 8 Choosing page setup options 8 From an application such as Apple® TextEdit, click File, then Print to start printing. For Mac OS®X 10.2.x to 10.4.
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 Note To control special printing features, choose Print Settings from the Print dialog box.
Printing and Faxing Cover Page (For Mac OS® X 10.4 or greater) 8 You can make the following cover page settings: Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. 8 Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout 8 Pages per Sheet Choose how many pages will appear on each side of the paper.
Printing and Faxing Duplex Printing 8 Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Even numbered pages and print, and then choose Odd numbered pages and print. Secure Print 8 Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them.
Printing and Faxing Print Settings 8 Basic tab Resolution 8 You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 125
Printing and Faxing Toner Save Mode You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images. • Toner Save Mode is not available for HQ 1200 resolution. Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Transparencies 8 • Envelopes • Env. Thick • Env.
Printing and Faxing Advanced tab Print Quality You can change the print quality as follows: • Photo 8 This is a photograph mode (gradation priority). Choose this setting for printing photographs that have continuous gradation. You can represent soft contrasts between various shades of gray. • Graphics This is a graphics mode (contrast priority). Choose this setting for printing text and figures, such as business and presentation documents. You can represent sharp contrasts between shaded areas.
Printing and Faxing Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved.
Printing and Faxing Removing the Printer driver for Macintosh® 8 For Mac OS® X 10.2 a b c d 8 If you are using a USB cable, disconnect it from your machine. Restart the Macintosh®. Log on as an ‘Administrator’. Run the Print Center (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button.
Printing and Faxing Using the BR-Script3 Driver (MFC-7840W only) (Post Script® 3 ™ language emulation printer driver) 8 Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support (MFC-7840W only) on page 117.) • The BR-Script3 printer driver does not support the PC-Fax Sending. • For network users, see the Network User’s Guide for installation steps.
Printing and Faxing c Open the Printer Setup Utility icon. For Mac OS® X 10.2 X users, open the Print Center icon. d Click Add. 8 For Mac OS® 10.2.4 to 10.3 users, go to e. For Mac OS® 10.4 or greater users, go to f. e Choose USB. f Choose the model name and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add. For Mac OS® 10.2.4 to 10.
Printing and Faxing For Mac OS® 10.4.x users: 8 g Choose Quit Printer Setup Utility from the Printer Setup Utility menu.
Printing and Faxing For Mac OS®X 10.5 a Choose System Preference from the Apple menu. b Click the Printer & Fax icon. 8 c Click + button which is located below the Printers section.
Printing and Faxing d Click the Default icon which is located at the top of the dialog box. e Choose your machine from the Printer Name list and Select a driver to use... in Print Using. 8 f Choose the model name which shows BR-Script in Print Using, and then click Add.
Printing and Faxing g Choose Quit System Preferences from the System Preferences menu.
Printing and Faxing Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W only) Page Setup 8 8 You can set the Paper Size, Orientation and Scale. Choosing page setup options 8 From an application such as Apple® TextEdit, click File, then Print to start printing. For Mac OS®X 10.2.x to 10.4.
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 Note To control special printing features, choose Printer Features from the Print dialog box.
Printing and Faxing Cover Page (For Mac OS® X 10.4) 8 You can make the following cover page settings: Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. 8 Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout 8 Pages per Sheet Choose how many pages will appear on each side of the paper.
Printing and Faxing Duplex Printing 8 Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Odd numbered pages and print, and then choose Even numbered pages and print. Printer Features 8 Feature Sets: Set 1 Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env.
Printing and Faxing Job Spooling Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a Password and Job Name. Password Choose the password for your secured document that you send to the machine from the drop-down box.
Printing and Faxing Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. Improve Toner Fixing If you check this setting, the toner fixing on paper may be improved. If this selection does not improve the situation enough, select Thicker paper in Media type settings. Density adjustment Increase or decrease the print density.
Printing and Faxing Sending a fax (MFC models only) For Macintosh® 8 8 You can send a fax directly from a Macintosh® application. Note Fax documents will be sent in Black and White only. a b Create a document in a Macintosh® application. From an application such as Apple® TextEdit, click File, then Print. For Mac OS®X 10.2.x to 10.4.
Printing and Faxing For Mac OS®X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 c Choose Send Fax from the pop-up menu.
Printing and Faxing d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Printing and Faxing Drag a Vcard from the Mac OS® X Address Book application (For Mac OS®X 10.2.x to 10.4.x) You can address a fax number using a vCard (an electronic business card) from the Mac OS® X Address Book application. a b Click Address Book. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field.
Printing and Faxing c When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number.
Printing and Faxing Using Mac OS®X 10.5 Addresses panel 8 You can address a fax number using Addresses button. a Click Addresses. 8 b Choose the fax number from Addresses panel and then click To.
Printing and Faxing c When you are finished addressing your fax, click Print.
9 Scanning 9 Scanning from a Macintosh® 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.
Scanning Scanning an image into your Macintosh® 9 You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page a b 9 Put the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning e Adjust the settings for Resolution, Scan Type, Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software. Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image.
Scanning 24 Bit Color Uses up to 16.8 million colors to scan the image. Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time.
Scanning Note User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm Adjusting the Image 9 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
Scanning Using the Scan key (For USB cable users) 9 Note If you use the Scan key on a network, see Using the Scan key on page 181. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh®. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh®.
Scanning Scan to Image 9 You can scan either a black and white or color document into your graphics application for viewing and editing. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 163.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press Start. The machine starts the scanning process. Press the (Scan) key. Press a or b to choose Scan to Image. Press OK.
Scanning Scan to File 9 You can scan a black and white or a color document into your Macintosh® and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2. (See File on page 167.) a b c Put the document face up in the ADF, or face down on the scanner glass. d Press Start. The machine starts the scanning process. Press (Scan). Press a or b to choose Scan to File. Press OK.
Scanning Using Presto!® PageManager® 9 Presto!® PageManager® is an application for managing the documents in your Macintosh®. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your Macintosh® files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®.
Scanning For Canada E-mail Address: contactus@newsoftinc.com (English) Germany Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a toll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address: de.nsc@newsoft.eu.com URL: http://de.newsoft.eu.com UK Company name: Avanquest UK Postal Address: The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon.
Scanning Spain Company name: 5CA Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.
10 ControlCenter2 10 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the the following operations: a b c d e f icon and choose Open.
ControlCenter2 Turning the AutoLoad feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh®, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ ControlCenter.
ControlCenter2 SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple® Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh®.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
ControlCenter2 Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added. Just choose the Application Name and click the Delete button. 10 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.
ControlCenter2 OCR (word processing application) 10 Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 10 The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1.
ControlCenter2 File 10 The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh® as a destination.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it. If you want to specify the destination of the scanned image, check Show Save As Window.
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC models only) 10 COPY - Lets you use your Macintosh® and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh® including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh®.
ControlCenter2 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (Sending a fax (MFC models only) on page 142.
ControlCenter2 DEVICE SETTINGS 10 You can configure or check the machine settings. Remote Setup (MFC models only) Lets you open the Remote Setup Program. (Remote Setup on page 189.) Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (Remote Setup on page 189.) Status Monitor Allows you to open the Status Monitor Utility.
ControlCenter2 Quick-Dial (MFC models only) 10 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. 10 Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as a paper jam. (See Status Monitor on page 120.
11 Network Scanning 11 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Network Scanning c Click OK. Note • To use ‘Scan To’ button features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machines LCD for your Macintosh®. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field.
Network Scanning Using the Scan key 11 Scan to E-mail 11 When you choose Scan to E-mail, your document will be scanned and sent directly to the Macintosh® you designated on your network. ControlCenter2 will activate the default E-mail application on the designated Macintosh® for addressing to the recipient. You can scan a black and white or Color document and it will be sent with the E-mail from the Macintosh® as an attachment. You can change the scan configuration. (See E-mail on page 166.
Network Scanning e Press Start. The machine starts the scanning process. Note If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration. (See Image (example: Apple® Preview) on page 163.
Network Scanning Scan to File 11 When you choose Scan to File, you can scan a black and white or color document and send it directly to a Macintosh® you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh®. You can change the Scan configuration. (See File on page 167.) a b c Put the document face up in the ADF, or face down on the scanner glass.
Network Scanning 11 a Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. b The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189). c d Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
Network Scanning f Choose the file name you want to use for the scanned document. You can choose from seven present and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters. g Choose the quality that the document will be scanned at from the pull-down list.
Network Scanning b Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. Scan to FTP using FTP Server Profiles a b c d 11 Put the document face up in the ADF, or face down on the scanner glass. Press (Scan). Press a or b to choose Scan to FTP. Press OK. Press a or b to choose one of the FTP server profiles listed. Press OK.
Network Scanning j Do one of the following: If you want to start scanning, press Start and go to Step m. If you want to change the file name, go to Step k. k Press a or b to choose a file name you want to use and press OK. Press Start and go to Step m. Note If you want to change the file name manually, go to step l. l Press a or b to choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Start. m The LCD shows Connecting.
Network Scanning j k l m Press a or b to choose PDF or TIFF. Press OK. Use the dial pad to enter the username. Press OK. Use the dial pad to enter the password. Press OK. Do one of the following: If you want to start scanning, press Start and go to Step p. If you want to change the file name, go to Step n. n Press a or b to choose a file name you want to use and press OK. Press Start and go to Step p. Note If you want to change the file name manually, go to step o.
12 Remote Setup 12 Remote Setup (MFC models only) 12 The Remote Setup application lets you configure many machine settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
Remote Setup Import Lets you read the setting from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine.
A Index B PS printer driver ........................................................ 25 BR-Script 3 mode ................................................6, 117 R C Remote Setup Macintosh® .......................................................... 189 Windows® .............................................................. 90 ControlCenter2 Macintosh® .......................................................... 160 ControlCenter3 Windows® ..............................................................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
