Button Manager V2 User's Guide Version F ENG
Copyright Copyright© 2015 Brother Industries, Ltd. All rights reserved. Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication can be reproduced in any form or by any means without prior written permission of Brother Industries, Ltd. Trademark Brother is the trademark of Brother Industries, Ltd.
Table of Contents 1 Product Overview 1 Button Manager V2 features .......................................................................................... 1 2 Installation 2 Using the wizard to install Button Manager V2 .............................................................. 2 3 Start Scanning 4 Starting Button Manager V2 ........................................................................................... 4 Default functions and predefined tasks....................................
Product Overview Button Manager V2 provides an easy way to scan your document and then send the scanned image to the destination or software application of your choice. You can assign up to nine different destinations to complete your frequently-performed tasks, and can customize how you want different document types scanned and saved.
Installation NOTE Install the scanner driver FIRST before installing Button Manager V2. Using the wizard to install Button Manager V2 1. Put the DVD-ROM into your DVD-ROM drive. 2. When the Setup screen appears, click Additional Applications, and then select Install Button Manager. NOTE If the Brother screen does not appear automatically, go to Computer (My Computer). Double-click on the DVD-ROM icon, and then double-click AutoRun.exe. If the user account control screen appears, click Allow or Yes. 3.
4. When the InstallShield Wizard is complete, click Finish.
Start Scanning After installing the scanner driver and Button Manager V2, you must restart your computer. After restarting, Button Manager V2 will launch automatically when your scanner is connected and turned on. A shortcut icon will appear in the system tray at the lower right corner of your Desktop. When you start scanning, you can use Button Manager V2’s default settings or customize the scan settings for your own needs.
3. Button Manager V2 Button Panel appears. Check Box When a check box is selected, this scan button becomes the default scan type. Your scanner model is listed in the Button Panel’s title bar. Function Icons (Buttons) Each button represents a scan function. Six functions are pre-programmed and three are ready for customization. Use the arrows to scroll up or down through the Button Panel. 4. To review a button’s configuration details, click the button in the Button Panel.
5. To cycle through all of the buttons in the Button Panel, click the and buttons. 6. To check the scan configuration of any button, right-click on the button. The Button Properties window appears, showing the default scan configuration. For more information on button defaults, see Default functions and predefined tasks on page 7. 7. To start a scan, click on the scan button you want to use.
Default functions and predefined tasks Button Manager V2 features nine function buttons, some of which are pre-configured for your most frequently-used tasks, such as scanning to a folder, scanning to an email, and scanning to a printer. Six of the buttons are already configured and named, and three of the buttons are ready for you to customize. This table describes the pre-configured buttons in the Button Panel. To change any of these settings or names, see Button Panel Configuration on page 12.
Name Destination/Application Preset Scan Settings Button 7 Color, 200 dpi, JPEG, Auto Crop Select this button to customize its scan settings for scanning a document and sending the image to a specific destination. (Scan settings for the button must be set in advance and the button name can be customized.) Button 8 Color, 200 dpi, JPEG, Auto Crop Select this button to customize its scan settings for scanning a document and sending the image to a specific destination.
Checking button configurations before scanning 1. Button Manager V2 Button Panel displays five buttons at one time. Click the scroll up or down in the Button Panel. and to 2. Right-click any button to view its configuration properties. 3. The Button Properties window appears (in this example, the Scan button was selected).
4. You can change settings such as file format, destination application, or scan parameters in the Button Properties window. For more information on changing settings, see Button Panel Configuration starting on page 12. 5. Click OK to save your settings and exit. Click Cancel to close this screen without saving changes.
Scanning using the default settings Press the Start button on your scanner to scan your document, process it, and send it to the software application pre-programmed for the scanning function you choose on the Button Panel. 1. Insert the document you want to scan into your scanner. 2. In the Button Panel, select the check box in the button you want to use.
Button Panel Configuration In Button Manager V2, you can customize the buttons in the Button Panel; change button names, update the default settings, and customize scanning properties, including destination applications and how scanned files are stored and named. Changing scan button properties 1. Click the Button Manager V2 icon in the system tray. 2. Button Manager V2 launches.
3. Click and to scroll through the Button Panel until you find the button you want to change. Right-click on the button to view its Button Properties screen. 4. Click on any of the tabs to make changes to the scanning properties: • Basic tab: Use to select basic scan settings, including image mode, resolution, paper size, file path and file name, and your desired Scan To destination. For more information, see Basic properties on page 14.
Basic properties Click the Basic tab to change button configuration settings, including basic scan settings, file format and path, and your “Scan To” destination. (This is a DS-720D or DS-920DW screen shot.
Button Name The Button Name field at the top of this screen allows you to rename the button. Type the name you want in the field and when you click OK, the revised name for that button will be reflected in the Button Panel. To rename a button on the Button Panel without opening the Properties screen: 1. On the Button Panel, right-click the button you want to rename. The button name will be highlighted. 2. Type the new button name in the field, and then press the Enter key on your keyboard. 3.
Scan Parameters • Resolution Click and drag the Resolution slider to choose your ideal resolution. The default value is 200 dpi. Available resolutions are 75, 100, 150, 200, 300, 400 and 600 dpi; options may vary based on your scanner model. Image resolution is measured in pixels per inch (ppi), sometimes referred to as dots per inch (dpi). Higher resolutions result in more detail, slower scanning and, in general, larger file sizes.
File Location • Directory Either type a destination File Location for your scanned image, or click Browse to locate the folder you want. • File Name The default File Name for your scanned image is composed of a text string and a numeric suffix. The default text string is Image_, and the suffix is automatically generated to make unique file names. For example, your first scanned image will be named Image_00001, and the next will be named Image_00002, and so on.
• File Format Click the File Format drop-down list to select a file format for your scan output. Your choices include: BMP: A Bitmap (BMP) is the standard Windows image format on DOS and Windows-compatible computers. The BMP format supports RGB, indexed-color, grayscale and Bitmap color modes. GIF: The Graphics Interchange Format (GIF) was created for internet use, mainly for its small file size, and is good for fast-loading web pages.
PDF/Multi-page PDF: The Portable Document Format (PDF) is a very popular file format used by Adobe. You can view PDF files using Adobe Acrobat or Adobe Reader. Multi-page PDF: Select Multi-page PDF to combine all the scanned images into a single PDF file. The following table gives you an idea of file size as it relates to file format. To scan a Letter/A4 color image in 200 dpi. • File Format BMP TIFF PDF JPEG GIF File Size 10 MB 10 MB 53 KB 212 KB 1.
Image adjustment properties In the Button Properties screen, click the Image Adjustment tab to adjust the color quality of the scanned image to improve its quality and render it as close as possible to the original document. • Gamma To adjust the midtones of your scanned image without dramatically altering the lightest and the darkest areas, click and drag the Gamma slider. Gamma Value: 1.0 Gamma Value: 1.4 Gamma Value: 2.
• Brightness and Contrast Brightness Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. Drag the slider to the right or left to increase or decrease the brightness. The default value is 100. Contrast Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the bigger the difference between dark and light. Drag the slider to the right or left to increase or decrease the contrast. The default value is 100.
• Shadow and Highlight Shadow Shadow is the darkest color of the scanned image. The higher the value, the darker the current darkest color becomes. Drag the slider to the right or left to adjust the darkest level. The default value is 0. Highlight Highlight is the lightest color of the scanned image. The lower the value, the lighter the current lightest color becomes. Drag the slider to the right or left to adjust the lightest level. The default value is 255.
Image processing properties In the Button Properties screen, click the Image Processing tab to change the direction of your scanned image. • Image Rotation/Flip Click the Image Rotation/Flip drop-down list, and then select the rotation angle you want for your scanned document.
Sending scans to an shared folder To share your scanned images, you can send them to a shared folder, and all users who have access to that shared folder will be able to share the uploaded images. To upload images to a shared folder: 1. Click the Button Manager V2 icon in your system tray. 2. Scroll through the Button Panel until you see the Shared Folder button . 3. Right-click Shared Folder. The shared folder Button Properties screen appears. 4. Click Configurations.
5. The Shared Folder Configuration screen appears. 6. In the User field, type your user account. 7. Type your Password. 8. Type the path to your shared folder. NOTE • Contact your System Administrator for authorization to send documents to a Shared Folder. • The User login name may include a domain name. If a domain name is included, the format that is required by the user would be: domain\username (domain name followed by a backslash, then the user login name). 9.
Sending scans to an FTP server To share your scanned images, you can send them to a shared FTP server, and all users who have access to that FTP server will be able to share the uploaded images. You may need to contact your System Administrator for the correct URL of your FTP server. Your System Administrator can give you access to the FTP server, along with a valid User Login and Password. To upload images to a FTP server: 1. Click the Button Manager V2 icon in your system tray. 2.
5. The FTP Configuration screen appears. 6. In the Host field, type your URL using the format: ftp://yourhostname/yoursite, where: ftp is your scheme your host name is the name of your server your site is your host’s website URL 7. Type your Port number. 8. Type your User Name. 9. Type your Password. NOTE • Contact your System Administrator for authorization to send documents to the site. • The User Login Name may include a domain name.
12. Click the Proxy tab. 13. If you are using a Proxy, select either Auto Detect Proxy or Specify Proxy. If you choose Specify Proxy, you must type your Proxy Host IP address and your Proxy server’s Port number. Type your User Name and Password, if they are required by your Host. For more information, see your Network Administrator. 14. Click OK to save your settings and exit. Click Test to test your settings and verify that the account is active. Click Cancel to close this screen without saving changes.
Sending scans to a new software application You can customize a scan button so that your scan automatically launches the software application you want, and opens your scanned image in that application. 1. Click the Button Manager V2 icon in your system tray. 2. Scroll through the Button Panel until you see one of the unassigned buttons, such as Button 7, and then right-click on it . 3. In the Button Properties screen’s Destination field, click Scan to App. 4. Click Configurations.
Creating new profiles Button Manager V2 provides nine preset profiles for you to use and customize, but you can create new personalized profiles for any specific needs you have, such as scanning a particular type of document or working on certain scanned images. To add a new profile: 1. Right-click the Button Manager V2 icon 2. Click Profile Manager. 3. The Profile Manager screen appears. 4. Choose any of the preset profiles and click Add. A new profile will be created and displayed in the list. 5.
7. To import a profile to the Button Panel, right-click on the Button row to select the button number. 8. To delete a profile, select it and click Delete. 9. Click OK to save the settings and exit the screen.
Using the options menu Use Button Manager V2’s Options menu to change additional scan settings or to view more detailed information, such as changing user interface language and unit of measurement. 1. Right-click the Button Manager V2 icon in your system tray. 2. Click Options. 3. The Options screen appears.
4. Click the buttons in the left navigation panel to change the following settings: Settings Click Settings to configure these following settings: • Unit Choose your desired measurement units. Choices include: Centimeter, Inch, and Millimeter. • Language Choose the language you want to be shown in the user interface. Choices include: English, Chinese Traditional, Chinese Simplified, German, French, Italian, Spanish, Portuguese, Russian, Japanese, and Korean.
• Service Service Status displays whether or not button detection or paper detection is running. Choose the detection method you want when scanning. The scanner will automatically start scanning if paper is inserted or will wait until the Start button is pressed. Choices include: Close, Button Detection, and Paper Detection.
• Static Button Panel Select the Show check box to display a static button panel in the bottom-right corner of your desktop. When the Static Button Panel is displayed, you can press the Start button on the scanner to start scanning, and do not need to launch Button Manager V2. Advanced Click Advanced in the Options screen to configure the following settings: • Default Click Factory Defaults to return any Button Manager V2 configuration changes if you want to the factory settings.
• Hotkey Select the Register System Hotkey check box and select “Ctrl”, “Shift” or “Alt” to define a hotkey to send your scanned image to a specified destination. For example, if you select the Register System Hotkey check box, select Ctrl and click OK, and then select your scanned image in Window’s Explorer and press the “Ctrl” key and “9”* simultaneously. The selected image will be sent to destination of button 9 in the Button Panel.
Advanced Functions Opening your scanned image in a software application You can insert a scanned image directly into a software application which is already open. For example, when you are editing text in Microsoft Word and you want to insert a scanned picture, you can start a scan right away and the scanned image will be inserted and displayed in your Microsoft Word document. NOTE A scanned image cannot be inserted into a text editor such as Notepad. 1.
Saving your images as PDF files Use Button Manager V2 to save your scanned images as PDF files (single- or multi-page). 1. In the Button Panel, right-click the button you want to configure as the “save to PDF” scan button (In this example, the Scan To App button is selected). The Scan To App Button Properties screen appears. 2. In the File Format drop-down list, select PDF as your format (if you are scanning multiple pages and want to save all scans in a single file, select Multi-page PDF). 3.
Sending scans to a printer In addition to scanning a document and sending the scan to a specified printer, if you are using a duplex scanner you can print two scanned images on one side of a page. Configure the Printer button to upload scanned images to your printer: 1. Click the Button Manager V2 icon 2. When the Button Panel appears, click in your system tray. and to scroll until you see the Printer button. 3. Right-click the Printer button. The Button Properties screen appears. 4.
5. The Printer Configurations screen appears. 6. Select the printer that you want to print your scanned images. NOTE To change the selected printer’s properties, click Properties, change the print settings, and then click OK when finished. 7. Click the Options tab. The Options screen appears. 8. Select the check boxes for the features you want: Delete files after printing: Delete the scanned images after printing.
Print two images on the same page (for duplex scanners only): Choose to print two images on the same side of a page. This option is useful when you wish to print the front and rear side of your original document, such as ID card or driver license, on the same page. This option is available only when scanning with a duplex scanner. 9. Click OK to save your settings and exit. Click Cancel to close this screen without saving changes.
Using “drag and drop” to save your file to a button in the Button Panel Button Manager V2 is designed with a convenient feature to let you drag and drop your file to a button in the Button Panel so the file is saved in that button’s pre-defined folder destination. This feature works with all scan buttons in the Button Panel except the Scan button. For example, when you drag and drop an image file to the Shared Folder Button, the image is saved in Shared Folder’s destination folder. 1.
Troubleshooting The following conditions may occur while Button Manager V2 is uploading a file to a network file server such as FTP: Error Message Invalid host. Description The entry in the Host name field is not correctly formatted. User name can not be empty. Incorrect user name or password. The user name is empty. Invalid proxy host URL. Your proxy host URL may not be correct. Invalid port number. The port number for the network server may not be correct.
Error Message Unable to receive complete response from server. Description The request may not be received by the server. The request was cancelled. The request may not be received by the server. The request was not permitted by the proxy. The request was not permitted by the proxy. A complete request could not be sent to the remote server. A complete request could not be sent to the remote server. An error occurred while establishing a connection using SSL.
Removing the Button Manager V2 icon from the system tray If you are not currently using Button Manager V2, you can remove the Button Manager V2 icon from your system tray: 1. Right-click the Button Manager V2 icon 2. Click Quit. in your system tray. To restart Button Manager V2 either reconnect your scanner, or manually start Button Manager V2 from the Start menu.
Index A G Auto Color Detection ............................................40 Auto Crop .............................................................16 Gamma ................................................................20 B Brightness ............................................................21 Button Panel ...................................... 5, 6, 7, 10, 12 Pre-configured buttons E-Mail .............................................................7 FTP ..........................................
