USER’S GUIDE MFC-210C MFC-410CN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-210C and MFC-410CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd.
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Safety precautions To use the MFC safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock.
WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. ■ This product must be installed near an electrical socket that is easily accessible.
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution ■ Avoid placing your MFC in a high-traffic area. ■ Avoid placing your MFC on the carpet. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
Quick Reference Guide Sending Black & White Faxes 5 6 Automatic Transmission Sending a fax 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or the dial pad. 4 Press Mono Start. The MFC starts scanning the first page. 7 Next Page? 1.Yes 2.No(Dial) 5 Press 2 to begin dialling. Press Stop/Exit to cancel. Sending more than one page 1 If it is not illuminated in green, press (Fax). 2 Load your document.
Dialling operations Speed-Dialling 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. 4 Press Mono Start or Colour Start. Using Search 2 3 5 vii ▲ 4 If it is not illuminated in green, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. Press or to search the memory. Press Mono Start or Colour Start.
Table of Contents 1 2 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the MFC to Power Save condition.................
Setting the Beeper Volume......................................... 2-6 Setting the Speaker Volume ....................................... 2-6 Turning on Automatic Daylight Savings Time............. 2-7 Setting the LCD Contrast............................................ 2-7 3 ix Setup Send ........................................................................... 3-1 How to enter Fax mode .................................................... 3-1 How to dial ...............................................
Faxing letter size documents from the scanner glass ..................................................................... 3-17 4 5 6 Setup Receive ...................................................................... 4-1 Basic receiving operations................................................ 4-1 Choosing the Receive Mode ...................................... 4-1 To select or change your Receive Mode ................ 4-2 Setting the Ring Delay ...............................................
7 8 9 xi Printing reports .................................................................... 7-1 Fax settings and activity ................................................... 7-1 Customizing the Transmission Verification Report ..... 7-1 Setting the Journal Period .......................................... 7-2 Printing reports ........................................................... 7-3 How to print a report ............................................... 7-3 Making copies .........................
Understanding the Error Messages.......................... 9-13 Using PhotoCapture Center™ from your PC................... 9-14 Using PhotoCapture Center™ for scanning documents... 9-14 10 11 A Important information ....................................................... 10-1 For your safety.......................................................... 10-1 IT power system (For Norway only).......................... 10-1 LAN connection (MFC-410CN only) .........................
Connecting an external telephone ............................. A-4 Connecting an external telephone answering device (TAD).......................................................... A-5 Sequence .............................................................. A-5 Connections........................................................... A-6 Recording outgoing message (OGM) on an external TAD............................................ A-7 Using extension telephones (For U.K. only) ..........
1 Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Control panel overview 1 Redial/Pause 5 Mode keys: Redials the last number you called. It also inserts a pause in quick dial numbers. PhotoCapture Lets you access the PhotoCapture Center™ mode. 2 Tel/R Copy This key is used to have a telephone conversation after picking up the external handset in F/T pseudo-ringing. Also, use this key to transfer a call to another extension when it is connected to a PABX.
Colour Start Lets you start sending faxes or make copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting on your PC). < Stop/Exit Stops an operation or exits from the menu. A Navigation keys: Menu/Set The same key is used for Menu and Set operations. Lets you access the Menu to program and store your settings in the MFC. When using the speaker or during ringing in fax mode, you can press these keys to adjust the volume.
Turning the MFC to Power Save condition When the MFC is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the MFC will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-5. The delayed faxes that have been set up will be sent (MFC-410CN only). You can even retrieve faxes using Remote Retrieval if you are away from your MFC (MFC-410CN only).
Power Save Setting You can customize the machine’s Power Save key. The default mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Turning the MFC to Power Save condition on page 1-4.) 1 2 3 4 Press Menu/Set, 1, 6. Press ▲ or ▼ to select Off (or On). Press Menu/Set. Press Stop/Exit.
Load documents Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to A4 size (21.6 to 29.7 cm). 1 Lift the document cover. Place documents face down on the Scanner Glass 2 3 Using the document guidelines on the left, center the document face down on the scanner glass. Close the document cover. If the document is a book or is thick, do not slam the cover or press on it.
About paper The print quality can be affected by the type of paper you use in the MFC. To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use the recommended paper.
Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. ■ The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down. ■ Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality.
INTRODUCTION 1 - 9 Transparencies Envelopes 148 x 200 mm (5.8" x 7.9") Post Card 2 (Double) 210 x 297 mm (8.3" x 11.7") JE4 Envelope 216 x 279 mm (8 1/2" x 11") 98 x 191 mm (3 7/8" x 7 1/2") 105 x 235 mm (4.1" x 9.3") Monarch Letter 105 x 241 mm (4 1/8" x 9 1/2") COM-10 A4 110 x 220 mm (4.3" x 8.7") DL Envelope 162 x 229 mm (6.4" x 9") 100 x 148 mm (3.9" x 5.8") Post Card 1 C5 Envelope 127 x 203 mm (5" x 8") Index Card A6 127 x 178 mm (5" x 7") 105 x 148 mm (4.1" x 5.
Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper 64 to 120 (17 to 32 lb) 0.08 to 0.15 mm (0.003" to 0.006") 100* Inkjet Paper 64 to 200 g/m2 (17 to 53 lb) 0.08 to 0.25 mm (0.003" to 0.01") 20 Glossy Paper Up to 220 g/m2 (Up to 58 lb) Up to 0.25 mm (Up to 0.01") 20 Photo Card Up to 240 g/m2 (Up to 64 lb) Up to 0.28 mm (Up to 0.01") 20 Index Card Up to 120 g/m2 (Up to 32 lb) Up to 0.15 mm (Up to 0.
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 3 Envelopes 3 4 1 4 1 2 2 ■ unprintable area 1Top 2Bottom 3Left 4Right Cut Sheet 3 mm (0 mm)*1 3 mm (0 mm)*1 3 mm (0 mm)*1 3 mm (0 mm)*1 Envelopes 12 mm 24 mm 3 mm 3 mm *1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings.
How to load paper, envelopes and post cards To load paper or other media 1 Pull the paper tray completely out of the MFC and remove the output paper tray. 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and A4.
4 Fan the stack of paper well to avoid paper jams and mis-feeds. 5 Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
To load envelopes ■ Use envelopes that weigh from 75-95 g/m2. ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.
2 Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. 3 Adjust the size and margin in your application.
About fax machines Custom features Do you have BT’s Call Minder on the phone line? If you have Call Minder on the phone line where you will install your new MFC, there is a strong possibility that Call Minder and the MFC may conflict with each other while receiving incoming calls. Why should there be problems? Since both the MFC and Call Minder will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Mono Start or Colour Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line.
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the MFC. Your MFC must have enough memory for this feature to work.
2 Getting started Initial Setup Setting the Date and Time When the MFC is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected. 1 2 3 4 5 6 Press Menu/Set, 0, 2. Enter the last two digits of the year. Press Menu/Set. Enter two digits for the month. Press Menu/Set.
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence: ■ The “+” (plus) character (by pressing key) ■ Your Country Code (e.g.
Setting the Phone Line Type If you are connecting the MFC to a line that features a PABX (PBX), ADSL or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps. 1 2 3 Press Menu/Set, 0, 5. Press ▲ or ▼ to select PBX, ADSL, ISDN (or Normal). Press Menu/Set. Press Stop/Exit. PABX and TRANSFER The MFC is initially set to be connected with PSTN (Public Switched Telephone Network) lines.
General Setup Setting the Mode Timer The MFC has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you select Off, the MFC stays in the mode you used last. 1 2 3 4 Press Menu/Set, 1, 1. Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press Menu/Set. Press Stop/Exit.
Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page. 1 2 3 Press Menu/Set, 1, 3. Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm. Press Menu/Set. Press Stop/Exit.
Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the MFC will beep when you press a key, make a mistake or you send or receive a fax. 1 2 3 Press Menu/Set, 1, 4, 2. Press ▲ or ▼ to select your option. (Low, Med, High or Off) Press Menu/Set. Press Stop/Exit. Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. 1 2 3 Press Menu/Set, 1, 4, 3. Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set.
Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the Date/Time setting. 1 2 3 Press Menu/Set, 1, 5. Press ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display.
3 Setup Send How to enter Fax mode Before sending faxes, make sure green. If not, press (Fax) is illuminated in (Fax) to enter Fax mode. The default setting is Fax. How to dial You can dial in any way of the following ways. Manual dialling Press all of the digits of the phone or fax number.
Speed-Dialling Press Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.) two-digit number If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing Speed-Dial numbers on page 5-1.
How to Fax (B&W and Colour) Automatic transmission You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. To cancel, press Stop/Exit. 1 2 3 4 5 If it is not illuminated in green, press (Fax). Load your document on the scanner glass. Dial the fax number. Press Mono Start or Colour Start. The MFC starts scanning the first page. If you press Colour Start, the MFC starts sending. To send a single page, press 2 (or Next Page? 1.Yes 2.
Colour fax transmission Your MFC can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory. When you send a colour fax, the MFC will send it in real time (even if Real Time TX is set to Off). (MFC-410CN) Delayed fax and Polling Transmit features are not available in colour. Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-410CN only), polling transmission (MFC-410CN only) or real time transmission. 1 2 If it is not illuminated in green, press (Fax). After each setting is accepted, the LCD will ask if you want to enter more settings: Press 1 to select more settings. The Next 1.Yes 2.No LCD will return to the Setup Send menu.
Fax Resolution You can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode (Fax), press Fax Resolution and ▲ or ▼ to select the setting you want, and then press Menu/Set. —OR— You can change the default setting: 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Press Menu/Set, 2, 2, 2. Press ▲ or ▼ to select the resolution you want. Press Menu/Set. Standard Suitable for most typed documents.
Dual Access (Not available for colour faxes) You can dial a number, and begin scanning the fax into memory— even when the MFC is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your MFC normally uses Dual Access. However, to send a colour fax, the MFC will send the document in real time (even if Real Time TX is Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Real Time Transmission When you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialling and sending. If the memory becomes full, the MFC will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or for the next fax only.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1 2 3 For MFC-210C, press Menu/Set, 2, 5. For MFC-410CN, press Menu/Set, 2, 6. If you have more than one job waiting, press ▲ or ▼ to scroll through the list. Press Stop/Exit. Cancelling a fax in progress If you want to cancel a fax, while the MFC is scanning, dialling or sending it, press Stop/Exit.
Advanced sending operations Broadcasting (Not available for colour faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 70 (MFC-210C) or 130 (MFC-410CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax (MFC-410CN only).
Delayed Fax (Not available for colour faxes) (MFC-410CN only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Press Menu/Set, 2, 2, 3. Setup Send 3.Delayed Fax Press Menu/Set to accept the displayed time. —OR— Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.
Delayed Batch Transmission (Not available for colour faxes) (MFC-410CN only) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. 1 2 3 4 If it is not illuminated in green, press Press Menu/Set, 2, 2, 4. Press ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. (Fax).
Setup for Polled Transmit with Secure Code (Not available for colour faxes) (MFC-410CN only) When you choose Polled TX:Secure, anyone who polls the machine must enter the polling secure code. 1 2 3 4 5 If it is not illuminated in green, press Load your document. Press Menu/Set, 2, 2, 6. Press ▲ or ▼ to select Secure. Press Menu/Set. Enter a four-digit number. Press Menu/Set. (Fax).
TX Lock TX Lock lets you prevent unauthorized access to the MFC. While TX Lock is On the following operations are available: ■ Receiving faxes ■ Fax Forwarding (If Fax Forwarding was already On) (MFC-410CN only) ■ Remote Retrieval (If Fax Storage was already On) (MFC-410CN only) While TX Lock is On the following operations are NOT available: ■ Sending faxes ■ Copy ■ PC printing ■ PC scanning ■ PhotoCapture (MFC-410CN only) You will not be able to continue to schedule Delayed Faxes or Polling jobs.
Setting up the password If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. 1 2 3 Press Menu/Set, 2, 0, 1. Enter a 4-digit number for the password. Press Menu/Set. If the LCD shows Verify:, re-enter the password. Press Menu/Set. Changing the TX Lock password 1 2 3 4 5 Press Menu/Set, 2, 0, 1. Press ▲ or ▼ to select Set Password. Press Menu/Set. Enter a 4-digit number for the current password. Press Menu/Set. Enter a 4-digit number for a new password.
Turning TX Lock off 1 2 Press Menu/Set. Enter the registered 4-digit password. Press Menu/Set. TX lock is automatically turned off. If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The MFC will stay in TX Lock Mode until the registered password is entered. Faxing letter size documents from the scanner glass When documents are letter size, you need to set Scan Glass Size to letter, if you do not, the side portion of the faxes will be missing.
4 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. LCD How it works When to use it Fax Only (automatic receive) The MFC automatically answers every call as a fax. For dedicated fax lines. Fax/Tel (fax and telephone) The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax.
To select or change your Receive Mode 1 2 3 4 If it is not illuminated in green, press (Fax). Press Menu/Set, 0, 1. Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. Press Menu/Set. Press Stop/Exit. Current Receive Mode Fax F/T TAD Mnl : Fax Only : Fax/Tel : External TAD : Manual Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode.
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings and no other phones on the same line will ring with the special pseudo/double-ring.
Fax Detect When you use this feature, you don’t have to press Mono Start, Colour Start, or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your MFC will do the rest.
Printing a reduced incoming fax (Auto Reduction) If you choose On, the MFC automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The MFC calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 1, 3). 1 2 3 4 If it is not illuminated in green, press Press Menu/Set, 2, 1, 5. Use ▲ or ▼ to select On (or Off). Press Menu/Set. Press Stop/Exit. (Fax). Setup Receive 5.
Reception into memory (Not available for colour fax reception) As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed; please put some paper in the paper tray. (See How to load paper, envelopes and post cards on page 1-12.) If the Memory Receive is On at this time... The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory.
Polling (MFC-410CN only) Polling is the process of retrieving faxes from another fax machine. You can use your MFC to 'poll' other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone's fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the Polling feature.
Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. 1 2 3 4 5 6 7 If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 7. Press ▲ or ▼ to select Secure. Press Menu/Set. Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling. Press Menu/Set. Enter the fax number you are polling. Press Mono Start or Colour Start.
Sequential Polling The MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. 1 2 3 4 5 6 If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 7. Press ▲ or ▼ to choose Standard, Secure or Timer. Press Menu/Set when the screen displays the setting you want. If you selected Standard, go to Step 5.
5 Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up your MFC to do two types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 ▲ ▲ Press 1 to change the stored number. —OR— Press 2 to exit without making a change. How to change the stored number or name: ■ If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Mono Start). First, you’ll need to store each fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number. You can have up to six Groups, or you can assign up to 19 numbers (MFC-210C) or up to 79 numbers (MFC-410CN) to one large Group.
5 6 7 Press Menu/Set to accept the Speed-Dial numbers for this Group. Use the dial pad and the chart on page B-12 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). Press Stop/Exit. You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 7-3.
Dialling options There are two ways to dial. (See How to dial on page 3-1.) Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers.
Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 2 Lift the handset of the external phone. Press # on the MFC’s control panel. Any digits dialled after this will send tone signals. When you hang up, the MFC will return to the Pulse dialling service.
6 Remote Fax Options (MFC-410CN only) (Not available for colour faxes) Setting up Fax Forwarding When you select Fax Forward, your MFC stores the received fax in the memory. The MFC will then dial the fax number you’ve programmed and forward the fax message. 1 2 3 4 Press Menu/Set, 2, 5, 1. Press ▲ or ▼ to select Fax Forward. Press Menu/Set. The LCD will ask you to enter the fax number to which faxes will be forwarded. Enter the forwarding number (up to 20 digits). Press Menu/Set.
Setting Fax Storage If you select Fax Storage, your MFC stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. 1 2 3 Press Menu/Set, 2, 5, 1. Press ▲ or ▼ to select Fax Storage. Press Menu/Set. Press Stop/Exit. If you have set Fax Storage, a backup copy of the received fax will automatically be printed at the MFC.
Turning off Remote Fax Options If you set the Remote Fax Options to Off and there are faxes in your MFC’s memory, the LCD will give you two options. ■ If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again. ■ If you press 2, the memory will not be erased and the setting will be unchanged. (See Printing a fax from the memory (MFC-410CN only) on page 4-5.
Remote Retrieval You can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Using your Remote Access Code 1 2 3 4 5 6 Dial your fax number from a telephone or another fax machine using touch tone. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can select Off after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
Retrieving fax messages You can call your MFC from any touch tone phone and have your fax messages sent to a fax machine. 1 2 3 4 Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 962.
7 Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Press Menu/Set, 2, 4, 1. —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or On+Image, the report will print for every fax you send.
Setting the Journal Period You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 Press Menu/Set, 2, 4, 2. Report Setting 2.Journal Period Press ▲ or ▼ to choose an interval. Press Menu/Set. (If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown.
Printing reports Following reports are available: 1.Help List Prints the Help List so you can see at-a-glance how to quickly program your MFC. 2.Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order. 3.Fax Journal Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) 4.XMIT Verify Prints a Transmission Verification Report for your last transmission. 5.User Settings Lists your settings. (MFC-410CN only) 6.
8 Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode (Copy) is illuminated Before making copies, make sure that in green. If it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the MFC stays in Copy mode. (See Setting the Mode Timer on page 2-4.
Making a single copy 1 2 3 Press (Copy) to illuminate it in green. Load your document. (See Load documents on page 1-6.) Press Mono Start or Colour Start. To stop copying, press Stop/Exit. Making multiple copies 1 2 3 4 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Mono Start or Colour Start. Stop copying To stop copying, press Stop/Exit.
Using the Copy Options key (Temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. You can use different combinations. Copy Options key These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the MFC returns to the default settings after the number of seconds that has been set for mode timer.
Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily for the next copy.
Increasing copy speed or quality You can select the copy quality. The default setting is Normal. Normal Recommended mode for ordinary printouts. Good copy quality with adequate copy speed. Fast Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copies). Best Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed. 1 2 3 4 5 6 Press (Copy) to illuminate it in green.
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options Custom(25-400%) 200% 198% 10x15cm→A4 186%10x15cm→LTR and or to select 142% A5→A4 Enlarge/Reduce 104% EXE→LTR 100% 97% LTR→A4 93% A4→LTR 83% 78% 69% A4→A5 50% 1 2 3 4 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99).
5 6 Press ▲ or ▼ to select the enlargement or reduction ratio you want. Press Menu/Set. —OR— You can select Custom(25-400%) and press Menu/Set. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. Press Menu/Set. (For example, press 5 3 to enter 53%.) Press Mono Start or Colour Start. Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster are not available with Enlarge/Reduce.
Setting paper size If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo Card (10 (W) cm x 15 (H) cm) paper. 1 2 3 4 5 6 Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Copy Options and ▲ or ▼ to select Paper Size. Press Menu/Set. Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 10(W) x 15(H)cm).
Making N in 1 copies or a poster (Page Layout) (MFC-410CN only) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your MFC divides your document into sections, then enlarges the sections so you can assemble them into a poster. ■ Please make sure Paper Size is set to A4. ■ You can use N in 1 copy feature with 100% copy size only.
8 9 Put the next document on the Set Next Page Then Press Set scanner glass. Press Menu/Set. Repeat Steps 7 and 8 for each page of the layout. After all the pages of the document have been scanned, press 2 to end. If Glossy has been selected in the Paper Type setting for N in 1 copies, the MFC will print the images as if Plain paper had been selected. ■ If you are producing multiple colour copies, N in 1 copies are not available. ■ For Poster copies, you cannot make more than one copy.
Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph.
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality 1 2 3 Press Menu/Set, 3, 1. Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set. Press Stop/Exit. Adjusting brightness 1 2 3 Press Menu/Set, 3, 2. Press ▲ to make a lighter copy. —OR— Press ▼ to make a darker copy. Press Menu/Set. Press Stop/Exit.
Adjusting colour saturation 1 2 3 4 Press Menu/Set, 3, 4. Press ▲ or ▼ to select Red, Green or Blue. Press Menu/Set. Press ▲ to increase the colour saturation. —OR— Press ▼ to decrease the colour saturation. Press Menu/Set. Return to Step 2 to select the next colour. —OR— Press Stop/Exit.
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.
9 Walk-Up PhotoCapture Center™ Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick®, SecureDigital™, and xD-Picture Card™.
PhotoCapture Center™ requirements To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 9-8.) ■ The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). ■ Walk-up PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) ■ IBM Microdrive™ is not compatible with the MFC.
Getting started Firmly insert the card into the appropriate slot. SecureDigital™ CompactFlash® Memory Stick® xD-Picture Card™ SmartMedia® PhotoCapture key indications: ■ PhotoCapture light is ON, the media card is inserted properly. ■ PhotoCapture light is OFF, the media card is not properly inserted. ■ PhotoCapture light is BLINKING, the media card is being read or written to.
The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. 1 Insert the media card firmly into the media drive (slot). When you insert your media card C.Flash Active Press PhotoCapture key... into the proper slot, the LCD shows. The media active message will be shown for 60 seconds and then disappear. Even in that case, you can enter the PhotoCapture mode by pressing PhotoCapture. 2 3 4 Press PhotoCapture.
Printing the Index (Thumbnails) The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card. 1 2 3 4 Make sure you have inserted the media card. Press PhotoCapture. (See page 9-3.) Press ▲ or ▼ to select Print Index. Press Menu/Set.
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 9-5.) 1 2 Make sure you have inserted the media card. Press PhotoCapture. (See page 9-3.) Press ▲ or ▼ to choose Print Images. Press Menu/Set. If your media card contains valid DPOF information, the LCD shows DPOF Print:Yes, please go to DPOF printing on page 9-8. 3 Use the dial pad to enter the image Enter & Set Key No.
Paper Type & Paper Size 5 Press ▲ or ▼ to select the type of paper you are using, Letter Glossy, 10x15cm Glossy, 13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 Inkjet or 10x15cm Inkjet. Press Menu/Set. If you selected Letter or A4, go to Step 6. If you selected another size, go to Step 7. —OR— If you have finished choosing settings, press Colour Start.
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Changing the default settings You can save the PhotoCapture Center™ settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality 1 2 3 Press Menu/Set, 4, 1. Press ▲ or ▼ to select Normal or Photo. Press Menu/Set. Press Stop/Exit. Setting the paper & size 1 2 3 Press Menu/Set, 4, 2.
Adjusting brightness 1 2 3 Press Menu/Set, 4, 3. Press ▲ to make a lighter print. —OR— Press ▼ to make a darker print. Press Menu/Set. Press Stop/Exit. Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. 1 2 3 Press Menu/Set, 4, 4. Press ▲ to increase the contrast. —OR— Press ▼ to decrease the contrast. Press Menu/Set. Press Stop/Exit.
3 4 5 Press ▲ or ▼ to select White Balance, Sharpness or Color Density. Press Menu/Set. Press ▲ or ▼ to adjust the degree of the setting. Press Menu/Set. Press Stop/Exit. ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.
Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off. 1 2 3 For MFC-210C, press Menu/Set, 4, 5. For MFC-410CN, press Menu/Set, 4, 6. Press ▲ or ▼ to select Off (or On). Press Menu/Set. Press Stop/Exit.
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. Media Error—This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
Using PhotoCapture Center™ from your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. (See Using the PhotoCapture Center™ from your PC on page 6-1 in Software User’s Guide on the CD-ROM or Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN) on page 8-45 in the Software User’s Guide on the CD-ROM.
10 Important information For your safety To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
Important safety instructions 1 2 3 4 5 6 7 8 9 10 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
11 12 13 14 Do not place anything in front of the MFC that will block received faxes. Do not place anything in the path of received faxes. Wait until pages have exited the MFC before picking them up. Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
and routine 11 Troubleshooting maintenance Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Ink Empty One or more of the ink cartridges is empty. The MFC will stop all print operations. While memory is available, black and white faxes will be received into memory. If a sending machine has a colour fax, the MFC’s ‘handshake’ will request that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be received into memory as a black and white fax. Replace the ink cartridges.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Out of Memory The MFC’s memory is full. (Fax sending or copy operation in process) Press Stop/Exit and wait until the other operations in progress finish and then try again. —OR— (MFC-410CN only) Clear the data in the memory. To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 6-2.) —OR— (MFC-410CN only) Print the faxes that are in the memory. (See Printing a fax from the memory (MFC-410CN only) on page 4-5.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Unable to Change The MFC has a mechanical problem. —OR— A foreign obstacle, such as a clip or ripped paper, is in the MFC. Open the scanner cover and remove any foreign obstacles from inside the MFC. If the error message continues, please follow the steps below before disconnecting the MFC so you will not lose any important messages. Then, disconnect the MFC from the power source for several minutes (which will erase all faxes), and then reconnect it.
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray 1 Pull the paper tray out of the MFC. Paper Tray 2 Pull out the jammed paper to remove it.
Paper is jammed inside the MFC 1 Remove the Jam Clear Cover. Pull the jammed paper out of the MFC. Jam Clear Cover 2 3 4 Re-insert the Jam Clear Cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position. Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the MFC from the power source so you can move the print head to take out the paper.
5 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover.
If you are having difficulty with your MFC If you think there is a problem with your MFC, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. DIFFICULTY SUGGESTIONS Printing No printout Check the interface cable connection on both the MFC and your computer. Check the MFC is plugged in and not in the Power Save condition. One or more ink cartridges are empty.
DIFFICULTY SUGGESTIONS Printing (Continued) Smudged stain at the top center of the printed page. Make sure the paper is not too thick or not curled. (See About paper on page 1-7.) Printing appears dirty or ink seems to run. Make sure you are using the proper types of paper. (See About paper on page 1-7.) Don’t handle the paper until the ink is dry. Stains appear on the reverse side or at the bottom of the page. Make sure the Printer Platen is not dirty with ink.
DIFFICULTY SUGGESTIONS Printing Received Faxes (Continued) Left and Right margins are cut off or a single page is printed on two pages. Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto Reduction) on page 4-5.) Phone Line or Connections Dialling does not work. (No dial tone) Check the MFC is plugged in. Check for a dial tone. If possible, call your MFC to hear it answer.
DIFFICULTY SUGGESTIONS Handling Incoming Calls MFC ‘Hears’ Voice as CNG Tone. If your MFC is set to Fax Detect ON, it is more sensitive to sounds. Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones. Deactivate the fax by pressing Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 4-4.) Transferring a Fax Call to the MFC.
DIFFICULTY SUGGESTIONS PhotoCapture Center™ Difficulties Removable Disk does not work properly. a)Have you installed the Windows® 2000 update? If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows® 2000 update. Please see the Quick Setup Guide. After the installation the PC will be automatically restarted. 3. Wait about 1 minute after you reboot the PC, and then connect the USB cable. b)Take out the media card and put it back in again.
How to change LCD language You can change the LCD language. 1 2 3 Press Menu/Set, 0, 0. Press ▲ or ▼ to select your language. Press Menu/Set. Press Stop/Exit. Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility. The MFC adjusts the modem speed for fax operations. 1 2 3 Press Menu/Set, 2, 0, 2. Press ▲ or ▼ to select Basic (or Normal). Press Menu/Set. Press Stop/Exit.
How to improve print quality Cleaning the print head To ensure good print quality, the MFC will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only or three colours at a time (Cyan/Yellow/Magenta), or all four colours at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Checking the print quality If faded or streaked colours and text appears on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. 1 2 3 4 5 Press Ink Management. Press ▲ or ▼ to select Test Print. Press Menu/Set. Press ▲ or ▼ to select Print Quality. Press Menu/Set. Press Colour Start. The MFC begins printing the Print Quality Check Sheet. Follow the instructions given on the sheet to see if the quality is OK.
8 Press 2 (No) for Black or three colours with a problem. Start Cleaning? The LCD shows: 1.Yes 2.No Press 1 (Yes). The MFC will start cleaning the print head. 9 After cleaning is finished, press Colour Start. The MFC will start printing the Print Quality Check Sheet again and then return to step 5. 10 Press Stop/Exit. If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print procedures at least five times.
Checking the printing alignment You should rarely need to adjust the printing alignment however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. 1 2 3 4 Press Ink Management. Press ▲ or ▼ to select Test Print. Press Menu/Set. Press ▲ or ▼ to select Alignment. Press Menu/Set. Press Mono Start or Colour Start. The MFC begins printing the Alignment Check Sheet. The LCD shows: Is Alignment OK? 1.Yes 2.
Checking the ink volume You can check the ink that is left in the cartridge. 1 2 3 4 Press Ink Management. Press ▲ or ▼ to select Ink Volume. Press Menu/Set. Press ▲ or ▼ to select the colour you want to check. The LCD shows the ink volume. Press Stop/Exit. Ink Volume Bk:- + You can check the ink volume from your computer. (See MFC Remote Setup (not available for DCP-110C, DCP-310CN and MFC-210C) on page 4-1 in Software User’s Guide on the CD-ROM or MFC Remote Setup (Mac OS® X 10.2.
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC properly, you could void your warranty. Caution It is important to allow the MFC to ‘park’ the print head after a print job. Listen carefully to the MFC before disconnecting it from the power source to ensure that all mechanical noise has stopped. Not allowing the MFC to complete this parking process may lead to print problems and possible damage to the print head.
3 Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scanner cover. 4 Unplug the MFC from the telephone wall socket and remove the telephone line cord from MFC. Unplug the MFC from the electrical socket. Unplug the USB cable or LAN cable from the MFC, if it is connected. Wrap the MFC in the bag and place it in the original carton with the original packing material.
8 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. 9 Close the carton.
Routine maintenance Cleaning the scanner Unplug the MFC and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the glass strip under the film with isopropyl alcohol on a lint-free cloth.
Cleaning the MFC printer platen ■ Be careful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the MFC from the electrical socket before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Replacing the ink cartridges Your MFC is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the MFC detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD. The LCD will inform you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
4 Remove the cartridge covers. Cartridge Cover DO NOT TOUCH Do not touch the area shown in the illustration above. If the cartridge cover comes off when you open the bag the cartridge will not be damaged. 5 Each colour has its own correct position. Keep the ink cartridge in an upright position when you insert it into slot. Press down on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock.
7 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Blck? 1.Yes 2.No. For each new cartridge you installed, press 1 on the dial pad to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, please be sure to select 2. If you wait until Ink Empty message is displayed on the LCD, the MFC will automatically reset the ink dot counter.
Caution ■ Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge. ■ Do not touch the cartridge insertion slots. If you do so, the ink may stain your skin. ■ If ink stains your skin or clothing, wash with soap or detergent immediately.
A Appendix A Telephone services BT Call Sign (For U.K. Only) This MFC feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your MFC.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the MFC, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the MFC starts to receive a fax. (See Fax Detect on page 4-4.) If the MFC answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone.
Using a cordless external handset If the base unit of your cordless telephone is connected (see page A-4) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press Tel/R to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is #51.
Connecting an external device to your MFC Connecting an external telephone You can connect a separate telephone as shown in the diagram below. Extension Telephone External Telephone When you are using a TAD, the LCD shows Ext. Tel in Use.
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it does not hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Do not connect a TAD elsewhere on the same phone line. TAD TAD When you are using a TAD, the LCD shows Telephone. Connections The external TAD must be connected as shown above. 1 2 3 4 Set your external TAD to one or two rings. (The MFC’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD. Set the TAD to answer calls. Set the Receive Mode to External TAD. (See Choosing the Receive Mode on page 4-1.
Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 2 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your MFC.
EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. These phones are now connected as external devices as per page A-4, because they are connected to the fax machine via the T-connector.
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system.
B Appendix B On-screen programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu .... You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu Select ▲▼ & Set 1.General Setup —OR— Press 2 for Fax menu Select ▲▼ & Set 2.Fax —OR— Press 3 for Copy menu Select ▲▼ & Set Press 0 for Initial Setup 3.Copy Select ▲▼ & Set 0.
Select & Set to accept Select & Set to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets the time to return to Fax mode. 2-4 2.Paper Type — Plain Inkjet Glossy Transparency Sets the type of paper in the paper tray. 2-4 3.Paper Size — Letter Legal A4 A5 10x15cm Sets the size of the paper in the paper tray. 2-5 4.Volume 1.Ring High Med Low Off Adjusts the ring volume. 2-5 2.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 1.Setup Receive (In Fax mode only) 1.Ring Delay 01-04(02) (UK only) 00-05(02) (Nordic countries only) Sets the number of rings before the MFC answers in Fax Only or Fax/Tel mode. 4-2 2.F/T Ring Time 70 40 30 20 Sets the pseudo/double-ring time in Fax/Tel mode. 4-3 3.Fax Detect On Off Receives fax messages without pressing the Mono Start or Colour Start key. 4-4 4.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax (Continued) 2.Setup Send (In Fax mode only) (Continued) 4.Batch TX (MFC-410CN only) On Off Combines delayed faxes to the same fax number at the same time of day into one transmission. 3-13 3.Real Time TX (MFC-210C only) 5.Real Time TX (MFC-410CN only) Off On Next Fax Only You can send a fax without using the memory. 3-8 6.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax (Continued) 5.Remote Fax Opt (MFC-410CN only) 1.Forward/ Store Off Fax Forward Fax Storage PC Fax Receive Sets the MFC to forward fax messages, to store incoming faxes in the memory (so you can retrieve them while you are away from your MFC), or to send faxes to your PC. 6-2 2.Remote Access --- You must set your own code for Remote Retrieval. 6-3 3.Print Document — Prints incoming faxes stored in the memory. 4-5 5.
Main Menu Submenu Menu Selections Options 3.Copy (Continued) 4.Color Adjust 1.Red R:R:R:R:R:- 2.Green 4.PhotoCapture Descriptions Page + + + + + Adjusts the amount of Red in copies. 8-13 G:G:G:G:G:- + + + + + Adjusts the amount of Green in copies. 3.Blue B:B:B:B:B:- + + + + + Adjusts the amount of Blue in copies. 1.Print Quality — Normal Photo Selects the print quality. 9-9 2.
Main Menu Submenu Menu Selections Options Descriptions Page 4.PhotoCapture (Continued) 5.Color Enhance (MFC-410CN only) Color Enhance:On Color Enhance:Off 1.White Balance + + + + + Adjusts the hue of the white areas. 9-10 2.Sharpness + + + + + Enhances the detail of the image. 3.Color Density + + + + + Adjusts the total amount of colour in the image. 5.Cropping (MFC-210C only) 6.Cropping (MFC-410CN only) — On Off Crops the image around the margin to fit the paper size or print size.
Main Menu Submenu Menu Selections Options Descriptions 5.LAN (MFC-410CN only) 1.Setup TCP/IP 1.BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits you needs. 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. 3.Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4.Gateway [000-255]. [000-255]. [000-255]. [000-255] Enter the Gateway address. 5.Host Name BRN_XXXXXX Enter the Host name. 6.
Main Menu Submenu Menu Selections Options Descriptions Page 5.LAN (MFC-410CN only) (Continued) 2.Setup Misc. 1.Ethernet Auto 100B-FD 100B-HD 10B-FD 10B-HD Selects Ethernet link mode. See Network User’s Guide on the CD-ROM 2.Time Zone GMT+0:00 Sets the time zone for your country. 0.Factory Reset — — Restore all network settings to factory default. 1.Help List — — — — You can print these lists and reports. 7-3 2.Quick-Dial 3.Fax Journal — — 4.XMIT Verify — — 5.
Main Menu Submenu Menu Selections Options Descriptions Page 0.Initial Setup (Continued) 5.Phone Line Set — Normal PBX ADSL ISDN Select the phone line type. 2-3 0.Local Language (For Czech and Hungarian) — Czech Hungar. English Allows you to change the LCD Language for your country. 11-13 0.Local Language (For Norwegian, Swedish, Danish and Finnish) — Norweg. Swedish Danish Finnish English The factory settings are shown in Bold.
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Special characters and symbols Press , # or 0, and then press or ▲ ▲ to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space) ! " # $ % & ’ ( ) Press # for :;<=>?@[]^_ Press 0 for ÄËÖÜÀÇÈÉ0 B - 13 APPENDIX B +,-.
G Glossary Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A feature that enables your MFC to redial the last fax number after five minutes if the fax did not go through because the line was busy. Backup Print Your MFC prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.
Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker. Colour Enhancement (MFC-410CN only) Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density. Delayed Fax (MFC-410CN only) Sends your fax at a specified later time that day.
Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs. Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location for Broadcasting.
Polling (MFC-410CN only) The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialling on a telephone line. Quick Dial List A listing of names and numbers stored in Speed-Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super Fine resolution 392 x 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your MFC. Temporary settings You can select certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones.
S Specifications Product description General Memory Capacity 8 MB (MFC-210C) 16 MB (MFC-410CN) Paper Tray 100 Sheets (80 g/m2) Printer Type Ink Jet Print Method Piezo with 74 × 5 nozzles LCD (Liquid Crystal Display) 16 characters × 1 line (MFC-210C) 16 characters × 2 lines (MFC-410CN) Power Source 220 - 240V 50/60Hz Power Consumption (MFC-210C) Power Save Mode: Standby: Operating: Under 3.5 watts 6.
Weight 5 kg Noise Operating: 42.5 to 51 dB* Temperature Operating: Best Print Quality: 10 - 35°C Operating: Best Print Quality: 20 to 80% (without condensation) * It depends on printing conditions Humidity 20 - 33°C 20 to 80% (without condensation) Print media Paper Input Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper*2, transparencies*1*2 and envelopes ■ Paper size: Letter, Legal*3, Executive, A4, A5, A6, JIS_B5, envelopes (commercial No.
Copy Colour/Black Colour/Black Document Size (MFC-210C only) Scanner Glass Width: Max. 216 mm Scanner Glass Height: Max. 297 mm Copy Speed Black Up to 17 pages/minute (A4 paper)* Colour Up to 11 pages/minute (A4 paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
PhotoCapture Center Available Media File Extension (Media Format) (Image Format) CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) SmartMedia® (3.
Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size (MFC-210C only) Scanner Glass Width: Max. 216 mm Scanner Glass Height: Max. 297 mm Scanning Width 208 mm Printing Width 204 mm Gray Scale 256 levels Polling Types (MFC-410CN only) Standard, Secure, Timer Sequential: (B&W only) Contrast Control Automatic/Light/Dark (manual setting) Resolution • Horizontal 203 dot/inch (8 dot/mm) • Vertical Standard 3.85 line/mm (Black) 7.
Communication Source Public switched telephone network and PABX. Memory Transmission Up to 200*1/170*2 pages (MFC-210C) Up to 480*1/400*2 pages (MFC-410CN only) Out of Paper Reception Up to 200*1/170*2 pages (MFC-210C) Up to 480*1/400*2 pages (MFC-410CN only) *1 “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Printer Printer Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver For Mac OS® 8.6-9.2/Mac OS® X 10.2.4 or greater Resolution Up to 1200 x 6000 dots per inch (dpi)* 1200 x 1200 dots per inch (dpi) 600 x 600 dots per inch (dpi) 600 x 150 dots per inch (dpi) * Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media.
Computer requirements Minimum System Requirements Computer Platform & Operating System Version Windows® *1 Operating System 98, 98SE Me 2000 Professional XP*2 Apple® Macintosh ® Operating System Mac OS® 8.
Consumable items Ink The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Network (LAN) (MFC-410CN only) LAN You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or greater* Ethernet 10/100 BASE-TX Auto Negotiation Protocols TCP/IP RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS LPR/LPD, Port9100, mDNS, FTP * Network Printing and PC-FAX are available for Mac OS® 8.6-9.2, Mac OS® 10.2.
Optional External Wireless Print/Scan Server (NC-2200w) NC-2200w External Wireless Print/Scan Server (Optional) Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your MFC will allow you to print and scan over a wireless network. Network types IEEE 802.11b wireless LAN Support for Windows® 98/98SE/Me/2000/XP Mac OS® X 10.2.
Index Access codes, storing and dialling ............................... 5-5 Answering machine (TAD) ...A-5 connecting ........................A-6 Automatic fax receive ........................ 4-1 Fax Detect ..................... 4-4 fax redial ........................... 3-2 transmission ..................... 3-3 Page Layout .....................8-9 paper size .........................8-8 paper type .........................8-7 quality setting .......... 8-5, 8-12 single copy ........................
Out of Memory ............... 11-3 Unable to Change .......... 11-4 Unable to Clean ............. 11-4 Unable to Init. ................ 11-4 Unable to Print ............... 11-4 Unable to Scan .............. 11-4 Extension telephone, using ......................... A-2, A-8 External telephone, connecting ........................ A-4 F Fax codes changing ...................6-3, A-3 Fax Receive Code ........... A-2 Remote Access Code ...... 6-3 Telephone Answer Code ... A-2 Fax Detect .......................
M Maintenance, routine ...... 11-22 Manual dialling ..............................3-1 receive ..............................4-1 transmission ..................... 3-4 Memory Storage .................B-1 Menu Selection Table .........B-1 Mode, entering Copy ................................. 8-1 Fax ................................... 3-1 PhotoCapture Center™ ..... 1-2 Scan ................................. 1-2 Multi-line connections (PBX) ..............................A-10 P Paper ..........................
Remote Retrieval ................ 6-4 access code .............. 6-3, 6-4 commands ....................... 6-5 getting your faxes ............ 6-6 Reports ............................... 7-1 Fax Journal ...................... 7-2 Journal Period ............... 7-2 Help List ........................... 7-3 how to print ...................... 7-3 Network Configuration ..... 7-3 Quick-Dial List ................. 7-3 Transmission Verification ... 7-1 User Settings ................... 7-3 XMIT Verify ...........
Press 9 0. EXIT REMOTE OPERATION Press 9 8 then for External TAD, press 1. Fax/Tel, press 2. Fax Only, press 3. CHANGE RECEIVE MODE 1 long beep — Fax messages 3 short beeps — No messages Press 9 7 1 CHECK RECEIVING STATUS 4 Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ).
Changing Remote Access Code The cannot be changed. 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit number from 000 to 998. 3 Press Menu/Set. 4 Press Stop/Exit. Remote Commands CHANGE FAX FORWARDING SETTING Press 9 5. then to Turn feature Off, press 1. Select Fax Forwarding, press 2. 2 Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by . Turn Fax Storage On, press 6.
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
