USER’S GUIDE MFC-253CW MFC-255CW MFC-257CW MFC-295CN Version 0 ARL/ASA/NZ
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................3 Viewing Documentation...................................................................................3 Accessing Brother Support (Windows®) .................
Section II Fax 5 Sending a Fax 28 Entering Fax mode ..............................................................................................28 Faxing from the ADF (MFC-295CN only) ......................................................28 Faxing from the scanner glass ......................................................................28 Faxing Letter size documents from the scanner glass .................................. 29 Colour fax transmission .................................................
7 Telephone and External devices 38 Voice Operations .................................................................................................38 Tone or pulse (Not Available for New Zealand).............................................38 Fax/Tel mode.................................................................................................38 Telephone Service for Australia...........................................................................
Section III Copy 10 Making copies 58 How to copy .........................................................................................................58 Entering Copy mode......................................................................................58 Making a single copy ..................................................................................... 58 Making multiple copies ..................................................................................58 Stop copying...............
12 Printing photos from a camera (MFC-295CN only) 77 Printing photos directly from a PictBridge camera...............................................77 PictBridge requirements ................................................................................77 Setting your digital camera ............................................................................77 Printing Images..............................................................................................78 DPOF printing .................
Routine maintenance.........................................................................................119 Replacing the ink cartridges ........................................................................119 Cleaning the outside of the machine ...........................................................122 Cleaning the scanner glass .........................................................................123 Cleaning the machine’s printer platen ......................................................
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Section I General General Information Loading paper and documents General setup Security features I 2 8 21 25
1 General Information Using the documentation WARNING 1 Warnings tell you what to do to prevent possible personal injury. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific buttons on the machine’s control panel or on the computer screen.
General Information Accessing the Software User’s Guide and Network User’s Guide c If the language screen appears, click your language. The CD-ROM Top Menu will appear. 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Viewing Documentation (Macintosh) a Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon. e Click the documentation you want to read.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Accessing Brother Support (Windows®) 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Brother CD-ROM. Software User’s Guide Scanning (Mac OS X 10.3.9 - 10.5.x) Click Brother Support on the Top Menu. The following screen will appear: ControlCenter2 (Mac OS X 10.3.9 - 10.5.
Chapter 1 Control panel overview 1 The MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN have the same control panel keys. 10 9 8 1 2 3 Note Most of the illustrations in this User’s Guide show the MFC-295CN. 1 2 3 Fax and telephone keys: Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.
General Information 1 7 8 4 3 d Press to scroll backward to a menu selection. a or b Press to scroll through the menus and options. Clear/Back Press to delete characters or to go back to the previous menu level. OK Lets you choose a setting. 5 Start keys: Colour Start Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).
2 Loading paper and documents Loading paper and other print media a If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine. c 2 2 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.
Loading paper and documents e Note When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. 2 1 IMPORTANT Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. d Fan the stack of paper well to avoid paper jams and misfeeds.
Chapter 2 g Close the output paper tray cover. Loading envelopes and postcards 2 About envelopes 2 Use envelopes that weigh between 80 to 95 gsm. Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. h Slowly push the paper tray completely into the machine. IMPORTANT DO NOT use any of the following types of envelopes, as they will cause paper feed problems: • That are of a baggy construction.
Loading paper and documents Loading envelopes and postcards a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘double-feeding’, put one envelope or postcard in the paper tray at a time. 2 b Put envelopes or postcards into the paper tray with the side to be printed on face down, and the shortest edge in first as shown in the illustration.
Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: a b Open the envelope flap. c Adjust the size and margin in your application. Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration. Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray cover 2 2 Up to 50 sheets of 80 gsm or 20 lb A4 paper. Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging. Avoid touching the shiny (coated) side of photo paper.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Envelopes Paper Size Usage Fax Copy Photo Printer Capture Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 gsm 0.08 to 0.15 mm 100 1 Inkjet Paper 64 to 200 gsm 0.08 to 0.25 mm 20 Glossy Paper Up to 220 gsm Up to 0.25 mm 20 2 Photo Card Up to 220 gsm Up to 0.25 mm 20 2 Index Card Up to 120 gsm Up to 0.15 mm 30 Postcard Up to 200 gsm Up to 0.25 mm 30 Envelopes 75 to 95 gsm Up to 0.
Chapter 2 Loading documents How to load documents 2 2 IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. • DO NOT pull on the document while it is feeding. Using the ADF (MFC-295CN only) • DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped. 2 • DO NOT use cardboard, newspaper or fabric. Instead use the scanner glass.
Loading paper and documents Using the scanner glass 2 Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg 2 Note You can use the scanner glass to fax, copy or scan pages of a book one page at a time. Document Sizes Supported How to load documents To use the scanner glass, the ADF must be empty. 2 a b Lift the document cover. c Close the document cover. Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable areas.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. If you have connected an external telephone or TAD, it is always available. a a Press the On/Off key. 3 3 Press and hold down the On/Off key. The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.
Chapter 3 Paper settings Paper Type 3 3 Volume Settings Ring Volume To get the best print quality, set the machine for the type of paper you are using. You can choose a range of ring volume levels, from High to Off. a b While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. c Press Menu, 1, 2.
General setup Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu, 1, 4, 3. c Press Stop/Exit. Press a or b to choose Low, Med, High or Off. Press OK. 3 Setting Daylight Saving Time 3 You can set the machine to change for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting. a b Press Menu, 1, 5. c Press Stop/Exit.
Chapter 3 LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b Press Menu, 1, 6. c Press Stop/Exit. 24 Press a or b to choose Light or Dark. Press OK. 3 3 Sleep Mode You can choose how long the machine will remain idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b Press Menu, 1, 7.
4 Security features TX Lock 4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: 4 Setting and changing the TX Lock password 4 Note If you have already set the password, you will not need to set it again. Receiving faxes While TX Lock is On, the following operations are NOT available: Sending faxes Copying 4 Setting up the password a b Press Menu, 2, 0, 1. c When the LCD shows Verify:, re-enter the password. Press OK.
Chapter 4 Turning TX Lock on/off Turning TX Lock on a b Press Menu, 2, 0, 1. c Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode. Press Menu. Enter the registered 4-digit password. Press OK. TX Lock is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered. 26 4 Press a or b to choose Set TX Lock. Press OK.
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports II 28 34 38 51 54
5 Sending a Fax Entering Fax mode Press 5 (Fax) to enter fax mode. 5 Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size. Faxing from the ADF (MFC-295CN only) 5 a Make sure you are in Fax mode b Place the document face down in the ADF. (See Using the ADF (MFC-295CN only) on page 18.) c Enter the fax number using the dial pad, Speed Dial or Search. d Press Mono Start or Colour Start.
Sending a Fax f Broadcasting (Monochrome only) Place the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.) Faxing Letter size documents from the scanner glass Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. 5 When documents are Letter size, you need to set scan size to Letter.
Chapter 5 Cancelling a Broadcast in progress a Press Menu, 2, 4. The LCD will show the fax number being dialled. XXXXXXXX b Press OK. The LCD will show the job number together with the number being dialled and then: 1.Clear 2.Exit c Press 1 to cancel the fax number being dialled. d The LCD will then show the Broadcast job number and 1.Clear 2.Exit. Press 1 to cancel. e Press Stop/Exit.
Sending a Fax Contrast 5 If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. To change the default fax resolution a Make sure you are in Fax mode b c Press Menu, 2, 2, 2. . Press a or b to choose the resolution you want. Press OK.
Chapter 5 Dual Access (Monochrome only) Sending in real time for all faxes 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. Note • In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. • If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.
Sending a Fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Make sure you are in Fax mode b c d Load your document. Press Menu, 2, 2, 4. Press a or b to choose On (or Off). Press OK. You can check which jobs are still waiting in the memory to be sent and cancel a job.
6 Receiving a Fax 6 Receive modes 6 Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct Mode. For more detailed information on the receive modes see Using Receive Modes on page 35 and Receive Mode settings on page 36.
Receiving a Fax Using Receive Modes 6 External TAD 6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 36.) Faxes will be automatically received. Fax Only 6 Fax Only mode will automatically answer every call.
Chapter 6 Receive Mode settings Ring Delay 6 6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings. (See Operation from extension telephones on page 49 and Fax Detect on page 37.) a b c Press Menu, 2, 1, 1.
Receiving a Fax Fax Detect If Fax Detect is On: 6 Printing a reduced incoming fax The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest. If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.
7 Telephone and External devices Voice Operations 7 Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Speed Dial numbers. Tone or pulse (Not Available for New Zealand) Telstra® FaxStream® Duet® (Distinctive Ring) 7 If you are using an external telephone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below: a Lift the handset of the external telephone.
Telephone and External devices What is the Advantage of using Telstra® FaxStream® Duet® Function? How does Telstra ® FaxStream® Duet® Work? Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up.
Chapter 7 Registering the Distinctive Ring pattern Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory. Very Important! After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically.
Telephone and External devices How Does the Caller ID Work? 7 The Caller ID Appears on the Display When Your Telephone Rings Viewing Caller ID List a 3.Caller ID b Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view. Press OK.
Chapter 7 Telephone Service for New Zealand FaxAbility How Does FaxAbility Work? 7 7 FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring. How Will the Fax Machine Treat All Other Numbers? 7 FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number.
Telephone and External devices How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat steps a-c; Step b is where you can choose either On or Off. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage.
Chapter 7 How Does the Caller ID Work? 7 The Caller ID Appears on the Display When Your Telephone Rings d Do one of the following: To return to the Caller ID listing, press a or b. To finish viewing, press Stop/Exit. Printing Caller ID List Note a • If ID Unknown appears on the display, it means that the call came from outside your caller ID service area. 1 Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list.
Telephone and External devices Telephone Service for Some Countries Distinctive Ring (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Chapter 7 Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 46.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
Telephone and External devices Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Chapter 7 Recording an outgoing message (OGM) on an external TAD External and extension telephones Connecting an external or extension telephone Timing is important in recording this message. a b Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) You can connect a separate telephone as shown in the diagram below. 1 Limit your speaking to 20 seconds.
Telephone and External devices Operation from extension telephones 7 If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 5 1 (l 9 1 for New Zealand), the machine starts to receive the fax. You should assume that you're receiving a manual fax.
Chapter 7 Changing the remote codes 7 If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1 (l 9 1 for New Zealand). The preset Remote Deactivation Code is # 5 1 (# 9 1 for New Zealand). If you want to, you can replace them with your own codes. a Press Menu, 2, 1, 4. 1.Setup Receive 4.Remote Codes b Press a or b to choose On (or Off). Press OK. c Enter the new Remote Activation Code. Press OK.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number. 8 Search 8 You can search for names you have stored in the Speed Dial memory. a Press b Press a or b to choose Search. Press OK. c Do one of the following: (Speed Dial). To search numerically, press a or b to choose the number, and then press OK.
Chapter 8 Storing numbers d Enter the name (up to 16 characters) using the dial pad. You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 145.) To store the number without a name, press OK.
Dialling and storing numbers Setting up groups for broadcasting Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only (Speed Dial), OK, #, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 39 numbers in a large Group.
9 Printing Reports Fax reports 9 You need to set up the Transmission Verification Report and Journal Period using the Menu key. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.
Printing Reports Fax Journal (activity report) 9 Reports You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in Reports on page 55. The default setting is Every 50 Faxes. The following reports are available: a b A help list showing how to program your machine. Press Menu, 2, 3, 2. Press a or b to choose an interval. Press OK.
Chapter 9 56
Section III Copy Making copies III 58
10 Making copies How to copy 10 Entering Copy mode 10 Press (Copy) to enter Copy mode. The default mode is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 21.) 10 Making multiple copies 10 You can make up to 99 copies in one print run. a Make sure you are in Copy mode b Load your document. (See Loading documents on page 18.) c Use the dial pad to enter the number of copies (up to 99).
Making copies Copy Options 10 When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. Press Press Menu selection Options Page Quality Fast 60 Normal Best Enlarge/ Fit to Page/ 60 Custom(25-400%)/ Reduce 198%/186%/142%/ 100%/97%/93%/ 83%/69%/47%/ The machine returns to its default settings 2 minutes after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 21.
Chapter 10 Changing copy speed and quality To change the default setting, follow the instructions below: 10 a You can choose from a range of quality settings. The default setting is Normal. 1.Quality To temporarily change the quality setting, follow the instructions below: Press and then a or b to choose Quality Normal Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed. Fast Best b c Load your document. c Press Stop/Exit.
Making copies To enlarge or reduce the next copy follow the instruction below: a Make sure you are in Copy mode b c Load your document. d Press Copy Options and a or b to choose Enlarge/Reduce. Press OK. e Do one of the following: f . Use the dial pad to enter the number of copies (up to 99). Making N in 1 copies or a poster (Page Layout) 10 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. You can also produce a poster.
Chapter 10 f Press Mono Start or Colour Start to scan the document. If you placed the document in the ADF (MFC-295CN) or are making a poster, the machine scans the document and starts printing. If you are using the scanner glass, go to step g. g After the machine scans the page, press 1 to scan the next page. Place your document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) Next Page? 1.Yes 2.No h Place the next page on the scanner glass. Press OK.
Making copies Sorting copies using the ADF (Monochrome only) (MFC-295CN only) Adjusting Brightness and Contrast 10 You can sort multiple copies. Pages will be sorted in the order 3 2 1, 3 2 1, 3 2 1, and so on. a Make sure you are in Copy mode b c Load your document. d Press Copy Options and a or b to choose Stack/Sort. Press OK. e Press a or b to choose Sort. Press OK. f . Use the dial pad to enter the number of copies (up to 99).
Chapter 10 Paper options 10 Paper Type 10 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Paper Size If you are copying on paper other than A4 size, you will need to change the paper size setting. You can copy on A4, A5, Photo 10 × 15 cm, Letter or Legal paper. a Make sure you are in Copy mode Load your document. a Make sure you are in Copy mode b c Load your document.
Section IV Direct Printing Printing photos from a memory card or USB Flash memory drive Printing photos from a camera (MFC-295CN only) IV 66 77
11 Printing photos from a memory card or USB Flash memory drive Note The MFC-253CW, MFC-255CW and MFC-257CW only support memory cards. PhotoCapture Center™ Operations Using a memory card or USB Flash memory drive 11 11 Your Brother machine has media drives (slots) for use with the following, popular digital camera media: Memory Stick™, Memory Stick PRO™, SD, SDHC, xD-Picture Card™ and a USB Flash memory drive.
Printing photos from a memory card or USB Flash memory drive Memory cards, USB Flash memory drive and folder structures Please be aware of the following: 11 Your machine is designed to be compatible with modern digital camera image files, memory cards or USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 11 Getting started The Photo Capture key indications 11 Firmly put a memory card or USB Flash memory drive into the correct slot. 1 2 3 4 1 USB Flash memory drive 2 SD, SDHC 3 Memory Stick™, Memory Stick PRO™ 4 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
Printing photos from a memory card or USB Flash memory drive How to print from a memory card or USB Flash memory drive Print Index (Thumbnails) 11 11 The PhotoCapture Center™ assigns numbers for images (such as NO.1, NO.2, NO.3, and so on). Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print.
Chapter 11 d e f d Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. No.:1,3,6, Press a or b to choose the paper size you are using, A4 or Letter. Press OK. Note Press Colour Start to print. Printing Photos 11 Before you can print an individual image, you have to know the image number. a b Make sure you have put the memory card or USB Flash memory drive in the correct slot.
Printing photos from a memory card or USB Flash memory drive h i Press a or b to choose the print size (8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size). Press OK. Do one of the following: To choose the number of copies go to step j. If you have finished choosing settings, press Colour Start. j Enter the number of copies you want. Press OK. k Press Colour Start to print.
Chapter 11 f g h Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm. Press OK. PhotoCapture Center™ print settings 11 If you chose Letter or A4, go to step g. These settings will remain until you change them again. If you chose another size, go to step h. Print speed and Quality Press a or b to choose the print size (8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size). Press OK. a b Press Menu, 4, 1. Press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive Print Size 11 This setting is available only when you choose Letter or A4 in the paper size setting. a b c Press Menu, 4, 4. Press Stop/Exit. Brightness a b c 11 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off.
Chapter 11 Date Print You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function. a b Press Menu, 4, 9. c Press Stop/Exit. Press a or b to choose On (or Off). Press OK. Note The DPOF setting on your camera must be turned off to use the Date Print.
Printing photos from a memory card or USB Flash memory drive e Changing the monochrome file format Do one of the following: To change the quality press OK and go to step f. To start scanning press Mono Start or Colour Start. f Press a or b to choose the quality, and then press OK. a b Press Menu, 4, 0, 2. c Press Stop/Exit. 11 Press a or b to choose TIFF or PDF. Press OK. Do one of the following: To change the file type, go to step g. To start scanning press Mono Start or Colour Start.
Chapter 11 Understanding the Error Messages Unusable Device 11 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.
12 Printing photos from a camera (MFC-295CN only) Printing photos directly from a PictBridge camera Depending on your camera some of these settings may not be available.
Chapter 12 Printing Images 12 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. DPOF printing 12 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc.
Printing photos from a camera (MFC-295CN only) Printing photos directly from a digital camera (without PictBridge) Printing Images 12 Note 12 If your camera supports the USB Mass Storage standard, you can connect your camera in mass storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.
Chapter 12 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Section V Software Software and Network features V 82
13 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c Click the heading you would like to read from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications VI 84 102 131 146
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10 °C and 35 °C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. Use caution when installing or modifying telephone lines.
Safety and Legal When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal IMPORTANT-For Your Safety A To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into a standard two-pin power point or three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be two-condoctor or three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Important Information for Australia Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Important Information for New Zealand Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Safety and Legal 15 This product should be connected to an AC power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician. 16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
27 This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances. This condition typically applies to 56 kbit/s modems and facsimile machines operating at >14.4 kbit/s. 28 When using the Caller Line Identification incorporated in this device, verify the integrity of the recorded digits prior to dialling.
Safety and Legal Important Information for Some Countries A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Safety and Legal International ENERGY STAR® Qualification Statement A The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® specifications for energy efficiency.
Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
B Troubleshooting and Routine Maintenance Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. If you are having difficulty with your machine Printing Difficulty Suggestions No printout.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 125.) Make sure you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 14.) The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 125.
Printing (continued) Difficulty Suggestions Machine feeds multiple pages. Make sure the paper is loaded correctly in the paper tray. (See Loading paper and other print media on page 8.) Check that more than two types of paper are not loaded in the paper tray at any one time. There is a paper jam. Make sure the paper length guide is set to the paper size. Do not extend the paper tray when you load A5 or smaller size paper. (See Printer jam or paper jam on page 117.
Troubleshooting and Routine Maintenance Receiving Faxes Difficulty Suggestions Cannot receive a fax Check the line cord connection. Make sure the machine is in the correct receiving mode for your setup. (See Receive modes on page 34.) If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See Telephone line interference on page 109.) Sending Faxes Difficulty Suggestions Cannot send a fax. Check the line cord connection.
Handling Incoming Calls (continued) Difficulty Suggestions Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or any other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes. For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes.
Troubleshooting and Routine Maintenance Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine.
Network Difficulties Difficulty Suggestions Cannot print over the network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 55) and check the current Network settings printed in this list. (MFC-295CN only) Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers.
Error and maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother ink the machine may not detect the ink cartridge. Replace the cartridge with a Brother original ink cartridge. If the error message remains, contact your Brother dealer. An ink cartridge is not installed correctly.
Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Init Unable XX The machine has a mechanical problem. See Clean Unable XX in this table. —OR— A foreign object such as a clip or ripped paper is in the machine. Order a new ink cartridge. You can continue printing until the LCD shows Cannot Print.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start. (See Loading paper and other print media on page 8.) The Jam Clear Cover is not closed properly. Check that the Jam Clear Cover is closed.
Error Message Cause Unusable Device A broken device has been Disconnect device connected to the USB direct from front connector. interface. Turn the machine off & on by pressing On/Off button on control panel. Unusable Device Please Disconnect USB Device. A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Action Unplug the device from the USB direct interface, then press On/Off to turn the machine off and then on again.
Troubleshooting and Routine Maintenance Transferring your faxes or Fax Journal report Transferring the Fax Journal report to another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter personal information (Station ID) in the Quick Setup Guide.) If the LCD shows: Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX We recommend transferring your faxes to another fax machine. (See Transferring faxes to another fax machine on page 115.
Document jam (MFC-295CN only) Document is jammed inside the ADF unit B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
Troubleshooting and Routine Maintenance Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine. 1 b Pull out the jammed paper (1) and press Stop/Exit. 1 c e Close the Jam Clear Cover.
f Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely in the open position. Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage. 1 IMPORTANT • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head is at the right corner as shown in the illustration, you cannot move the print head.
Troubleshooting and Routine Maintenance h Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support flap. IMPORTANT Make sure you pull out the paper support until it clicks. Routine maintenance B Replacing the ink cartridges B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges.
IMPORTANT b Press the lock release lever as shown to release the ink cartridge indicated on the LCD. Remove the cartridge from the machine. c Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Original ink cartridges.
Troubleshooting and Routine Maintenance d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). f Gently push the ink cartridge until it clicks, and then close the ink cartridge cover. g The machine will automatically reset the ink dot counter. 1 Note e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. • If ink gets on your skin or clothing, immediately wash it off with soap or detergent.
Troubleshooting and Routine Maintenance c d Lift the paper tray cover and remove anything that is stuck inside the paper tray. Cleaning the scanner glass a Wipe the inside and outside of the paper tray with a dry, lint-free soft cloth to remove dust. B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 e Close the output paper tray and put the paper tray firmly back in the machine.
Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid electrical shock. a Lift the scanner cover until it locks securely in the open position. b Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth. B Cleaning the paper pick-up rollers a Pull the paper tray completely out of the machine.
Troubleshooting and Routine Maintenance Cleaning the print head To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics, or blank text on your printed pages. You can clean Black only, three colours at a time (Yellow/Cyan/Magenta), or all four colours at once. Cleaning the print head consumes ink.
g The LCD asks you if you want to start cleaning. You may need to adjust the print alignment after transporting the machine, or if your printed text becomes blurred or images become faded. Start Cleaning? 1.Yes 2.No Press 1 (Yes). The machine starts cleaning the print head. h i Checking the print alignment After cleaning is finished, press Colour Start. The machine starts printing the Print Quality Check Sheet again and then returns to step d. Press Stop/Exit.
Troubleshooting and Routine Maintenance Checking the ink volume You can check the ink that is left in the cartridge. a b c d Press Menu, 8, 3. The LCD shows the ink volume. Press a or b to choose the colour you want to check. B Machine Information Checking the serial number You can check the ink volume from your computer. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User's Guide on the CD-ROM.) B You can see the machine’s serial number on the LCD.
How to reset the machine a Press Menu, 0, 7. (Menu, 0, 6 for New Zealand.) b Press a or b to choose the reset function you want to use. Press OK. c d Press 1.Reset or 2.Exit. B Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty. IMPORTANT Press 1 to confirm.
Troubleshooting and Routine Maintenance g IMPORTANT • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). Lift the scanner cover ( ) to release the lock. Gently push the scanner cover support down ( ) and close the scanner cover ( ). 1 2 1 3 2 • If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping.
i Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. j Close the carton and tape it shut.
C Menu and Features On-screen programming C Menu keys C C Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the menu. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
To access the menu mode: a b Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want. c Press OK when that option appears on the LCD. The LCD will then show the next menu level. d Press a or b to scroll to your next menu selection. e Press OK. When you finish setting an option, the LCD shows Accepted.
Menu and Features Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 0 Sec Sets the time to return to Fax mode. 21 Sets the type of paper in the paper tray. 22 Sets the size of the paper in the paper tray.
Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 4.Volume 1.Ring Off Adjusts the ring volume. 22 Adjusts the volume level of the beeper. 22 Adjusts the speaker volume. 23 Changes for Daylight Saving Time manually. 23 Adjusts the contrast of the LCD. 24 You can choose how long the machine will remain idle before it goes into sleep mode. 24 Low (Continued) Med* High 2.Beeper Off Low* Med High 3.Speaker Off Low Med* High 5.Daylight Save — 6.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 1.Setup Receive 1.Ring Delay 02-10 (02*) Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 36 Sets the F/T pseudo/double-ring time in Fax/Tel mode. 36 Receives fax messages automatically when you answer a call and hear the fax tone. 37 Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 3.Report Setting 1.Transmission On Sets initial setup for Transmission Verification Report and Fax Journal. 54 (Continued) On+Image Off* Off+Image 2.Journal Period 55 Off Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 4.Remaining Jobs — — Checks which jobs are in the memory and lets you cancel chosen jobs. 30 0.Miscellaneous 1.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 3.Copy 1.Quality — Fast Chooses the Copy resolution for your type of document. 60 Adjusts the brightness for copies. 63 Adjusts the contrast for copies. 63 Choose the print quality. 72 Choose the paper and paper type. 72 Choose the paper size. 72 Choose the print size. (Appears when A4 or Letter is chosen in the Paper Size menu.) 73 Adjusts the brightness. 73 Normal* C Best 2.
Main Menu Submenu Menu Selections Options Descriptions Page 4.PhotoCapture 6.Contrast — -nnnno+ Adjusts the contrast. 73 Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. 73 Expands the printable area to fit the edges of the paper. 73 Prints the date on your photo. 74 Selects the Scan resolution for your type of document.
Menu and Features Network menu (MFC-253CW, MFC-255CW and MFC-257CW) C C Level1 Level2 Level3 Level4 Options Descriptions 5.Network 1.TCP/IP 1.BOOT Method — Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP 2.IP Address — [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] 3.Subnet Mask — [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] 4.Gateway — [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] 5.
Level1 Level2 Level3 Level4 Options Descriptions 5.Network 2.Setup Wizard — — — You can configure your print server. 3.SES/WPS/AOSS — — — You can easily configure your wireless network settings using the one-button push method. 4.WPS w/PIN Code — — — You can easily configure your wireless network settings using WPS with a PIN code. 5.WLAN Status 1.Status — — You can see the current wireless network status. 2.Signal — — You can see the current wireless network signal strength.
Menu and Features (MFC-295CN) C Level1 Level2 Level3 Level4 Options Descriptions 5.Network 1.TCP/IP 1.BOOT Method — Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP 2.IP Address — [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] 3.Subnet Mask — [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] 4.Gateway — [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] 5.
Level1 Level2 Level3 Level4 Options Descriptions 5.Network 2.Ethernet — — Auto* Chooses the Ethernet link mode. (Continued) 100B-FD 100B-HD 10B-FD 10B-HD 3.MAC Address — — — You can see your machine’s MAC address from the control panel. 0.Network Reset — — — Restores all network settings to the factory default. See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 6.Print Reports 1.XMIT Verify — — Prints a Transmission Verification Report for your last transmission. 55 2.Help List — — Prints the Help List so you can see at-a-glance how to quickly program your machine. 55 3.Quick Dial — — Lists name and numbers stored in the Speed Dial memory, in numerical order. 55 4.Fax Journal — — Lists information about the last incoming and outgoing faxes. (TX means Transmit.
Main Menu Submenu Menu Selections Options Descriptions Page 0.Initial Setup 5.Dial Tone — Detection Turns Dial Tone Detection on or off. 109 Adjusts the equalization for transmission problems. 109 (Continued) (4.Dial Tone for New Zealand) 6.Compatibility No Detection* — (5.Compatibility for New Zealand) 7.Reset Normal* Basic(for VoIP) 1.Network — Resets the print server back to its factory default settings, such as the password and IP address information. 127 2.
Menu and Features Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
D Specifications D General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 1 nozzle Colour: Piezo with 94 × 3 nozzles Memory Capacity 32 MB LCD (liquid crystal display) 16 characters × 1 line Power Source (Taiwan) AC 100 to 120 V 50/60 Hz (Other Countries) AC 220 to 240 V 50/60 Hz Power Consumption (MFC-253CW/255CW/257CW) (Taiwan) Off: Average 0.7 W Sleep Mode: Average 3 W Standby: Average 5 W Operating: Average 23 W (Other Countries) Off: Average 0.
Specifications Dimensions (MFC-253CW/255CW/257CW) 365 mm D 150 mm 390 mm 360 mm 450 mm (MFC-295CN) 375 mm 180 mm 390 mm 370 mm 460 mm 410 mm Weight 7.3 kg (MFC-253CW/255CW/257CW) 7.
Print media Paper Input D Paper Tray Paper type: Plain Paper, Inkjet Paper (coated paper), Glossy Paper 1, Transparencies 1 2 and Envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, Envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 10 × 15 cm, Photo 2L 13 × 18 cm, Index Card and Postcard 3 Width: 98 to 215.9 mm Length: 148 to 355.6 mm For more details, see Paper weight, thickness and capacity on page 17. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback D 14,400 bps Document Size ADF Width: (MFC-295CN) 148 to 215.9 mm ADF Length: (MFC-295CN) 148 to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Scanning Width 208 mm Printing Width 208 mm Greyscale 256 levels Contrast Control Automatic/Light/Dark (manual setting) Resolution Horizontal 8 dot/mm Vertical Standard 3.85 line/mm (Mono) 7.
Broadcasting 1 90 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia) 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand) 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries) Communication Source Public switched telephone network Memory Transmission Up to 200 2/170 3 pages Out of Paper Reception Up to 200 2/170 3 pages 1 Monochrome only 2 ‘Pages’ refers to the ‘Brother Standard Chart No.
Specifications Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: (MFC-295CN) 148 to 215.9 mm D ADF Length: (MFC-295CN) 148 to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max.
PhotoCapture Center™ D Note The MFC-253CW, MFC-255CW and MFC-257CW only support memory cards. Available Media 1 Memory Stick™ (16 MB - 128 MB) Memory Stick PRO™ (256 MB - 16 GB) Memory Stick Duo™ with adapter (16 MB - 128 MB) Memory Stick Micro™ (M2™) with adapter SD 2 SDHC 3 miniSD with adapter microSD with adapter xD-Picture Card™ 4 USB Flash memory drive 5 (MFC-295CN) Resolution Up to 1200 × 2400 dpi File Extension (Media Format) DPOF (ver 1.0, ver 1.1), Exif DCF (Up to ver 2.
Specifications PictBridge (MFC-295CN only) Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001 D Visit http://www.cipa.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®) Mac OS X 10.3.9 - 10.4.x - 10.5.x 1 WIA Compliant Yes (Windows® XP 2/Windows Vista®) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) (Actual Input: 30 bit colour/Actual Output: 24 bit colour) Resolution Up to 19200 × 19200 dpi (interpolated) 3 Up to 1200 × 2400 dpi (optical) Scanning Speed Mono: Up to 3.44 sec.
Specifications Printer Printer Driver D Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/ Windows Vista®/Windows Server® 2003 1/ Windows Server® 2003 x64 Edition 1/ Windows Server® 2008 1 driver supporting Brother Native Compression mode Mac OS X 10.3.9 - 10.4.x - 10.5.
Interfaces USB 1 2 D A USB 2.0 interface cable that is no longer than 2 m. LAN cable 3 (MFC-295CN) Ethernet UTP cable category 5 or greater. Wireless LAN (MFC-253CW/255CW/ 257CW) Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Windows® Operating System 1 Windows® 2000 Professional 5 Windows® XP Home 2 5 Windows® XP Professional 2 5 Windows® XP Professional x64 Supported PC Software Functions PC Interface Printing, PC Fax USB, 10/100 Base-TX Send 4, Scanning, (Ethernet) Removable (MFC-295CN), Wireless Disk 802.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once. After this process is complete the cartridges provided with your machine will have a lower yield than standard cartridges (65%).
Specifications Network (LAN) LAN Support for D You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and access photos from PhotoCapture Center™ 1. Also included is Brother BRAdmin Light 2 Network Management software. Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®/ Windows Server® 2003 3/Windows Server® 2003 x64 Edition 3/ Windows Server® 2008 3 Mac OS X 10.3.9 - 10.4.x - 10.5.
Wireless one-push configuration (MFC-253CW/255CW/257CW) If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router/access point and the machine, you can set up the wireless network and security settings. See the user’s guide for your wireless LAN router/access point for instructions on how to access one-push mode.
E Index A ADF (automatic document feeder) .... 18, 28 Answering machine (TAD) .......................47 connecting ............................................47 Apple Macintosh See Software User's Guide on the CD-ROM. Automatic fax receive ............................................34 Fax Detect .........................................37 B Broadcasting ............................................29 setting up Groups for ............................53 C Cancelling jobs awaiting redial ................
F H Fax codes changing ...............................................50 Remote Activation Code ................ 37, 49 Remote Deactivation Code ...................49 Fax Detect ................................................37 Fax, from PC See Software User's Guide on the CD-ROM. Fax, stand-alone receiving ................................................34 at end of conversation ........................35 difficulties ................................ 102, 104 F/T Ring Time, setting .....................
N Network Printing See Network User's Guide on the CD-ROM. Scanning See Software User's Guide on the CD-ROM. O Out of Memory message ................. 33, 113 P Packing the machine ..............................128 Paper .............................................. 14, 148 capacity .................................................17 document size .......................................28 loading ....................................................8 size ................................................
Reports ....................................................54 Fax Journal ...........................................55 Journal Period ....................................55 Help List ................................................55 how to print ...........................................55 Network Configuration ..........................55 Quick Dial List .......................................55 Transmission Verification ............... 54, 55 User Settings ........................................
For Australia Only: Warranty & Repair - For details about warranty on your Brother Product, the details are listed on the following link: www.brother.com.au under Warranty.
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
