SOFTWARE USER’S GUIDE ® MFC-3220C MFC-3420C MFC-3320CN MFC-3820CN ®
Table of Contents 1 Using the machine as a printer .......................................... 1-1 Using the Brother MFC printer driver................................ 1-1 Features ........................................................................... 1-1 Choosing the right type of paper ...................................... 1-2 How to print your original .................................................. 1-2 Simultaneous printing and faxing .....................................
Brother Solutions Center ...................................... 1-21 Web Update.......................................................... 1-21 Check Setting ....................................................... 1-21 2 ii How to scan using Windows® ............................................. 2-1 Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only) ................................................. 2-2 TWAIN compliant........................................................
Quick links to other applications ............................... 2-26 ScanSoft® TextBridge® OCR lets you convert image text into text you can edit ........................... 2-27 You can Import items from other applications .......... 2-27 You can Export items in other formats ..................... 2-28 Exporting an image file ......................................... 2-28 How to Uninstall PaperPort® and ScanSoft® TextBridge® .........................................
Number of copies...................................................... 3-17 Send a fax....................................................................... 3-18 To access the Send a fax Configurations screen ..... 3-18 Scanner settings....................................................... 3-18 PC-FAX settings ....................................................... 3-19 4 5 iv Using the Windows® XP-Based Brother SmartUI Control Center ....................................................................
Using Brother PC-FAX software ......................................... 6-1 PC-FAX sending............................................................... 6-1 Setting up user information......................................... 6-2 Sending setup............................................................. 6-3 Outside line access .................................................... 6-4 Include header............................................................ 6-4 Address Book file..........................
Extra options in Address Book (For Network Users) (MFC-3320CN and MFC-3820CN only) ............... 6-30 7 8 9 vi Using the PhotoCapture Center™ from your PC (For Windows®) (MFC-3320CN and MFC-3820CN only)..... 7-1 For USB cable users......................................................... 7-1 For Network cable users................................................... 7-3 Network Scanning (MFC-3320CN and MFC-3820CN only) ............................... 8-1 Network License ................................
Image ................................................................... 9-15 Scanning Area...................................................... 9-17 Business Card Size (MFC-3420C and MFC-3820CN only) .......................................... 9-17 Adjusting the Image.............................................. 9-18 Using Presto! PageManager® ......................................... 9-19 Highlights..................................................................
1 Using the machine as a printer Using the Brother MFC printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
Choosing the right type of paper To get high quality printing using your machine, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in MFC User’s Guide before you select and purchase paper for the machine. How to print your original When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command.
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning an original into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) on page 9-4. You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Color Matching/Halftone ■ Color Enhancement (True2Life®) ■ Scaling ■ Watermark ■ Print Date & Time ■ Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software.
Basic tab * 1 2 3 1 2 3 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color).
Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Normal, Fine, S.Fine Inkjet Paper Color Fine, S.Fine, Photo Grayscale Fine, S.Fine, Photo Glossy Paper (4 or 3 color) Transparencies Color S.Fine, Photo Grayscale S.Fine, Photo Color/Grayscale Fine, S.Fine The factory settings are shown in bold. Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds.
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 4" (88.9 × 101.6 mm) to 8.5" x 14" (215.9 × 355.6 mm). From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output.
Orientation Orientation selects the position of how your original will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your original will be printed and then repeated for the number of copies you selected.
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Color 2.Scaling 3.Watermark 4.
Color Color/Grayscale This selection allows a color original to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto: The printer driver automatically selects the image type. ■ Photo: Select this mode for photographic images.
Custom Image Type You can select the color matching method manually. Select the best one for your original. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to print a more natural color. ■ Vivid: Suitable for business graphics such as charts, graphics and text. The color is adjusted to give more vivid color.
Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your original. Select the appropriate method. ■ Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. ■ Dither: Dots are arranged in a pre-defined pattern to make halftones.
Color Enhancement (True2Life®) Selecting Color Enhancement (True2Life®) enables the True2Life® feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer. ■ Color Density This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.
■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you can not see the fine details of the picture, then adjust the sharpness. ■ Auto Image Enhance Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original. ■ Brightness This setting adjusts the brightness of the whole image.
Scaling You can change the print size of your original with the Scaling feature. ■ Check Off if you want to print the original as it appears on your screen. ■ Check Fit to Paper Size, if your original has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to reduce the size. ■ Check Mirror Print to reverse the data from left to right.
Watermark You can place a logo or text into your original as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your original. If this feature is not checked then the Watermark will be printed on top of your original.
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Titile You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style.
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your original from your computer’s system clock. Click the Setting button to change the Date and Time format, and the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options.
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
2 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® 98/98SE/Me and 2000 Professional The machine uses a TWAIN Compliant driver for scanning originals from your applications. (See Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only), TWAIN compliant on page 2-2.) For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning originals.
Scanning an original (For Windows® 98/98SE/Me and 2000 Professional only) TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications.
How to access the Scanner 1 Open the software application (ScanSoft® PaperPort®) to scan an original. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0SE. 2 3 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-XXXXC USB or Brother MFC-XXXXCN LAN from the Scanner drop-down list box. (Where XXXX is your model name.
Scanning an original into the PC You can scan a whole page —OR— Scan a portion of the page after pre-scanning the original. Scanning a whole page 1 2 Load your original. Adjust the following settings, if required, in the Scanner window: ■ Image Type ■ Resolution ■ Scan Type ■ Brightness ■ Contrast ■ Document Size After you select an original size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.
Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Load your original. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. In the Scanner Setup dialog box, click the PreScan button.
4 Select the portion you want to scan by clicking the left mouse button and dragging it. If you enlarge the image using button, you can then use the button to restore the image to its former size. 5 Load your original again. If your model is flatbed type, and you load the original on the scanner glass in step 1, please skip this step. 6 Click Start. This time only the selected area of the original will appear in the PaperPort® window (or your software application window).
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit color Text Select for scanning text originals.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors. Although using 24 bit Color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 x 11 in.) ■ A4 (210 x 297 mm) ■ Legal (8 1/2 x 14 in.) ■ A5 (148 x 210 mm) ■ B5 (182 x 257 mm) ■ Executive (7 1/4 x 10 1/2 in.) ■ Business Card (90 x 60 mm) (For MFC-3420C and MFC-3820CN Only) ■ Photo 3.5 x 5 in. (9 x 13 cm) ■ Photo 5 x 7 in. (13 x 18 cm) ■ APS C 4 x 6 in. (10 x 15 cm) ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the original. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Scanning an original (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan an original.
Scanning an original into the PC (MFC-3220C and MFC-3320CN only) 1 Load your original. A B C D 2 3 4 Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings.
■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-18.) ■ You cannot select the Paper source (A) other than Document Feeder.
Scanning an original into the PC (MFC-3420C and MFC-3820CN only) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the original, you will need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-5.) Scanning an original using the ADF 1 Load your original.
5 If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-18.
Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass. 2 Make sure you selected Flatbed in the Paper source pull-down box (A). A Scanning area B 3 4 5 Select the picture type (B).
6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. C 7 To start scanning your original, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window).
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXXC menu. (Where XXXX is your model name.
Using the Scan key (For USB cable users) You can use (Scan) on the control panel to scan originals into your word processing, graphics or E-mail applications or your (Scan) is that you computer folder. The advantage of using avoid the mouse clicks required to scan from your computer. If you are using a Macintosh®computer the (Scan) key will work only for Scan to Card. (For MFC-3220CN and MFC-3820CN Only.
Scan to E-mail You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the (Scan) configuration. (See Scan to E-mail on page 3-10 to 3-11.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press Scan to E-mail (Scan). Press or to select Scan to E-Mail. Press Black Start or Color Start.
Scan to OCR If your original is text, you can have it converted by ScanSoft® TextBridge® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See Scan to OCR (Word Processor) on page 3-12 to 3-13.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.) 1 Load your original. 2 3 Press (Scan). Scan to OCR Press or to select Scan to OCR.
Scan to Card (MFC-3320CN and MFC-3820CN only) You can scan black and white and color originals into a media card. Black and white originals will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is COLOR 150dpi and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2002 would be named 07010205.PDF.
6 7 Press or to select the file type you want. To change the file name, press Menu/Set and go to Step 7. —OR— To start scanning, press Black Start or Color Start. File name is automatically changed, but you can use the dial pad to enter the file name. (You can only change the first 6 digits.) Press Black Start or Color Start to start scanning. Changing the default quality 1 Press Menu/Set, 4, 7, 1. 2 3 1.
Using ScanSoft® PaperPort® and TextBridge® OCR ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned originals. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text originals. It allows you to combine or “stack” originals of different formats for printing, faxing or filing. ScanSoft® PaperPort® can be accessed through the ScanSoft® PaperPort® program group.
Viewing items ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Organizing your items in folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft® TextBridge® OCR lets you convert image text into text you can edit ScanSoft® PaperPort® can quickly convert the text on a ScanSoft® PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application. PaperPort® uses the optical character recognition application ScanSoft® TextBridge®, which comes with PaperPort® —OR— PaperPort® can use your prefered OCR application if it is already on your computer.
You can Export items in other formats You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 2 3 4 Select the Save As command from the File pull-down menu in the PaperPort® window. The Save ‘XXXXX’ as dialog box will be displayed.
3 Using the Brother Control Center (For Windows® 98/98SE/Me and 2000 Professional) If you are using Windows® 2000 Professional, we recommend that you are logged on with administrator rights. Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the machine. This allows you to quickly and with very few mouse clicks, access the most frequently used scanning applications.
AutoLoad the Brother Control Center The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch the software. Double-click the Control Center icon on the desktop or from the Start menu, select Programs, ScanSoft® PaperPort® 8.
Brother Control Center features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook. You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it.
Scan to operations Scan to File—Allows you to scan directly to a file on your computer. You can change the file type and directory for the original you are scanning. Scan to E-mail—Allows you to scan a picture or text original directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
Scanner settings for Scan, Copy and PC-Fax buttons When the Pop-Up screen appears, you can access the Scanner Settings window. Click the Smart Click Control Center icon at the top right of the Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.
Setting up the scanner configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you can choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings.
Performing an operation from the Control Center screen If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the machine’s ADF, and then click OK to go to the Control Center screen. If your machine is flatbed model (MFC-3420C or MFC-3820CN), and want to scan the original from the scanner glass, please use (Scan) on the control panel of the machine.
Scan to File To access Scan to File Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click Scan to File and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
Destination folder PaperPort® Folder—Select this checkbox to scan the original into your PaperPort® folder. Other Folder—Select this checkbox, to scan the original as another file type or to store it in another directory/folder. File—If you selected Other folder from the pull-down list, select the type of file: PaperPort® Image Item (*.max) PaperPort® Self-Viewing (*.exe) PaperPort® Browser-Viewable (*.htm) PaperPort® 5.0 Image Item (*.max) PaperPort® 4.0 Image Item (*.max) PaperPort® 3.0 Image Item (*.
Scan to E-mail To access Scan to E-mail Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
E-mail application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear: Send to Options Convert attachments to specified file type—Converts items to the type in the File type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.
Scan to OCR (Word Processor) To access Scan to OCR Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
Word Processor Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings button to display the screen to set up the original format you want to use and identify the OCR program: File type—From the pull-down list, select the file type you want to use for your word processor or text original s. OCR—Identify the OCR program to use to convert scanned original images to editable original s.
Scan to Image To access Scan to Image Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application.
Copy To access the Copy Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click the Copy and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings.
Send a fax To access the Send a fax Configurations screen 1 2 3 Load your original in the ADF. The Brother Control Center screen will pop up. Right-click the Send a fax and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
PC-FAX settings Brother PC-Fax FAX Resolution—Fine (200 × 200) 1 To change the fax options, click the FAX Options button. The Brother PC-FAX Properties screen appears: For Windows® 98/98SE and Me For Windows® 2000 Professional and XP 2 Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button.
4 Using the Windows® XP-Based Brother SmartUI Control Center (For Windows® XP) For Windows® 98/98SE/Me and 2000 Professional See Using the Brother Control Center on page 3-1 Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.
AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows® is started. When the Control Center is loaded the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off. How to turn off Auto Load 1 2 3 Right-click the Control Center icon in the Task Tray and select Show. The main SmartUI Control Center window appears.
Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan key on your machine such as “Scan to File”. The “Scan to File” feature allows you to scan an original directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.
Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration.
Hardware Section: Changing the Scan to button configuration When the SmartUI Control Center is displayed, you can access the Hardware Section window to reconfigure the (Scan) button on your machine. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the Scan key (For USB cable users) on page 2-19.
Scan to E-mail To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings. To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system.
Scan to File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort® folder so the file appears in PaperPort® or you can select another folder/directory by clicking the Browse button.
Scan to Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the ability to change the configuration, which includes the destination image format or document application.
To change the default setting of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.
Scan to OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications.
You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.
Software Section The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying.
Scan *1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or original directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.
Fax Send a Fax (Brother PC-FAX)—enables you to scan a page or original and automatically send the image as a fax from the PC using the Brother PC-FAX software. Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper original s. To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed.
To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort® folder so the file appears in PaperPort®, or you can select another folder/directory by clicking the Browse button. You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files.
Scan to E-mail The Scan To E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.
To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list.
File attachments Items are mailed as file attachments using the file type you have selected. Convert attachments to specified file type—Click this check box if you want to change the file type of attachments. All documents and image items—Click this check box if you want to convert all scanned images to the same file type. PaperPort® image items (MAX) only—Click this check box if you want to convert only attachments that are PaperPort® MAX files.
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.
Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software package besides the TextBridge® OCR which is built into PaperPort®. To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed.
To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for originals. OCR—Select the OCR application from the OCR pull down list.
Scan to Graphics application (example: Microsoft Paint) The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
To change the destination application select the appropriate application from the Application pull down list. To change the other configuration options click the Link Preferences button. This option enables you to reduce image to screen resolution (96dpi), show a warning if the item has annotations, update the original item if sent item is modified, if needed.
Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Windows® printer driver. You can set any printer as the default printer including non-Brother printers. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on a Copy button and selecting Configuration.
(From MFC-3220C) Select the number of Pages Per Sheet from the Scaling selections. As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used.
PC Fax setting (PC-FAX using the Brother Fax Driver) The machine includes a PC-Fax driver, which allows any Windows® Application to send a Fax as simply as printing an original . The Brother SmartUI automatically configures the Fax button to use the Brother PC-FAX driver no user configuration is required. The Scan Action tab is set to Application and should not be changed. To change the PC-FAX settings click the Link Preferences button, found in the Configuration tab.
FAX settings Brother PC-FAX To change the driver settings, click on the Setup button. Select the Paper Size, Paper Source. If you need more customized setup, click on the Options button. Select the Paper Size, Orientation (Portrait or Landscape) and Resolution (200x200 dpi or 200x100 dpi), and click OK. To return to the factory default settings, click the Default button.
Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. You can set your own preferences and configuration to fit your required application. To configure a Custom button right click on the button and then click Configuration. The configuration window will appear. You have four function choices Application, File, OCR and E-mail. Application: This setting will link the Control Panel button to any button which appears on the PaperPort® Send to Bar.
2. Select Configuration for the Scan Type. To configure the scan operation click on the Configuration Tab. Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left.
File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort® directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
OCR: Select the destination word processing application program from the pull down list. Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system. Scansoft® TextBridge® is installed as part of the PaperPort® 8.0 SE application.
E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list.
3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings.
5 Using MFC Remote Setup (For Windows®) MFC Remote Setup The MFC Remote Setup application lets you configure many MFC settings from a Windows® application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. You can't use the MFC Remote Setup application if your machine is connected via a Network.
Apply button The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can make more changes. Print button The Print button prints the selected items on the machine. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the machine. Then you can click the Print button to get an up-to-date printout. Export button Click the Export button to save your current settings to a file.
6 Using Brother PC-FAX software (For Windows®) For Network connected users with MFC-3320CN and MFC-3820CN, please see Additional Information for Network PC-FAX users with MFC-3320CN and MFC-3820CN on page 6-27. PC-FAX sending The Brother PC-FAX software lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style user interface on page 6-16.) 1 2 3 From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The include header option sends an additional page of information along with fax or E-mail data which contains user and subject information. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style.
Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box. Address Book file To select you must enter the path and file name of the database file which contains the address book information.
User interface In the Sending tab, select user interface you wish to use. You can choose the Simple Style or the Facsimile Style.
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 Click the Speed-Dial button you want to program. 2 Click the Member or Group you want to store on the Speed-Dial button. 3 Click Add >> to save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear.
The Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
3 4 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. 5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
Setting up a Cover Page From the PC-FAX dialog box click , to access the PC-Fax Cover page setup screen.
Entering Coverpage Information If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style user interface 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click OK. The Simple style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3. 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box.
Setting up PC-FAX receiving (Windows® 98/98SE/Me and 2000 Professional) (MFC-3320CN and MFC-3820CN only) For Windows® XP See Receiving a fax into the PC (Windows® XP only) (MFC-3320CN and MFC-3820CN only) on page 6-21. PC-FAX receiving is only available when using the USB connection, not the LAN connection. Running PC-FAX Receiving From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name) and then select ‘PC-FAX Receiving’.
4 5 6 7 In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved. In File Format, select .tif or .max for the format the received document will be saved in. The default format is .tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file. To load PC FAX receiving automatically when you start up Windows®, select the Add to Startup folder check box.
Receiving a fax into the PC (Windows® XP only) (MFC-3320CN and MFC-3820CN only) For Windows® 98/98SE/Me and 2000 Professional See Setting up PC-FAX receiving (Windows® 98/98SE/Me and 2000 Professional) (MFC-3320CN and MFC-3820CN only) on page 6-19. PC-FAX receiving is only available when using the USB connection, not the LAN connection. How to receive a fax automatically 1 Select the Start, Printer and Faxes. To activate Faxing receiving, click Set up faxing in the Printer Tasks menu.
3 A Fax icon will then appear in the Printers and Faxes folder. If the Fax icon does not appear, click Install a local fax printer in the Printer Tasks menu. 4 Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. If you have not configured your fax connection, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK.
6 Enter the sender information, and then click Next. 7 Select Brother MFC-XXXX (Where XXXX is your model name) in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your machine will attempt to answer the fax and click Next.
8 Enter the Transmitting Subscriber Identification (TSID), and then click Next. 9 Enter the Called Subscriber Identification (CSID), and then click Next.
10 Select if you want to print the fax or save it to a folder and click Next. 11 Click Finish. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in Step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete.
How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click Start, point to All Programs, Accessories, Communications, Fax, and then click Fax Console to open the Fax Console. In the left pane, expand the Fax folder (if it is not already expanded). The Fax folder contains the following folders: ■ The Incoming folder contains faxes that are currently being received. ■ The Inbox folder contains faxes that have been received.
Additional Information for Network PC-FAX users with MFC-3320CN and MFC-3820CN Enable Network PC-FAX (MFC-3320CN and MFC-3820CN only) To use the machine with Network PC-FAX, the MFC must be configured with a TCP/IP address. If you use PC-FAX to an E-mail address, the mail server settings must also be configured. The items described in this chapter are specific items relating to the Network version of PC-FAX software. Brother Network PC-FAX can be configured through the PC-FAX Setup, Sending tab.
Using the Brother Network PC-FAX software (MFC-3320CN and MFC-3820CN only) The Brother Network PC-FAX feature allows you to use your PC to send any application or original file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your Brother PC-FAX Address Book or simply enter the destination address or fax number into the User Interface.
Sending setup (For Network Users) (MFC-3320CN and MFC-3820CN only) In order to use the full functionality of Network PC-FAX you must enable the Network PC-FAX option on the Sending tab of Brother PC-FAX Setup. 1 Access the Sending Tab from the PC-FAX dialog box by clicking 2 —OR— From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. Check Enable box.
Extra options in Address Book (For Network Users) (MFC-3320CN and MFC-3820CN only) When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 3 4 In the Brother Address Book Member Setup dialog box, type the member’s information. Name is a required field.
7 Using the PhotoCapture Center™ from your PC (For Windows®) (MFC-3320CN and MFC-3820CN only) Do NOT start your computer with your media cards inserted into the media drive of the machine. You could lose your data or damage the card. For USB cable users For Windows® 2000 users, to access the PhotoCapture Center™ features from your PC you must first install a Windows® 2000 update. Please see the Quick Setup Guide for installation instructions.
3 You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to prevent damage to the media card: 1 In the My Computer window, right-click the removable disk icon and select “Eject” from the Context menu. 2 Wait until the PhotoCapture button stops blinking before taking out the media card.
For Network cable users 1 Insert a SmartMedia®, CompactFlash®, Memory Stick® or SecureDigital card into your machine. If more than two media cards are inserted at the same time, the PhotoCapture Center™ will read only the card that was put in first. To have access to another card, you must first take out all the cards, and then put in the media card you wish to access. 2 Double-click the Network PhotoCapture Center icon.
While the machine is printing from the PhotoCapture Center™, your PC cannot access the PhotoCapture Center™ for any other operation. Magic Gate Memory Stick can be used, but any music data that is stored on the stick can not be read.
8 Network Scanning (MFC-3320CN and MFC-3820CN only) To use the machine as a Network Scanner, the Network should be configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Network License This product includes the PC license for up to 2 Users.
2 Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC.
Specify your machine by address Enter the actual IP address of the machine in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the machine Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the Name you enter. Default setting is your PC Name. You can enter any name that you like. 4 You can avoid receiving unwanted documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field.
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your original will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment.
Scan to E-mail (E-mail server) When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. Your original is sent as an E-mail attachment in a TIFF or PDF format for Black and White or you can choose PDF or JPEG for color. Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See Network User’s Guide on the CD-ROM.) 1 2 3 4 5 6 7 8 9 Load your original. Press (Scan).
Scan to Image When you select Scan to Image your original will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default graphics application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to Image on page 3-14.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-10.
Scan to OCR When you select Scan to OCR your original will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate ScanSoft® TextBridge® and convert your original into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to OCR (Word Processor) on page 3-12 to 3-13.
Scan to File When you select Scan to File you can scan a black and white or color original and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the Brother SmartUI on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to File on page 3-8 to 3-9.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 4-5 to 4-11.
9 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (2 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Feature 8.6 Mac OS® X 9.X 10.1 10.2.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print an original: 3 From the application software such as Presto! PageManager®, click the File menu and select Page Setup. Change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK.
4 From application software such as Presto! PageManager®, click the File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, select your settings before clicking Print. Click the Option button to change Document and Printing Options.
Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto! PageManager®, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 2 From application software such as Presto! PageManager®, click File menu and select Print. Click Print to start printing.
Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Mono and Bi-Directional Printing settings. See Resolution on page S-6 in the User’s Guide.
Sending a fax from your Macintosh® application For Mac OS® 8.6 - 9.2 users You can send a fax directly from a Macintosh® application. 1 Create an original in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
4 5 6 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the original, click OK to go to the Print dialog box.
For Mac OS® X users You can send a fax directly from a Macintosh® application. 1 Create an original in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu.
4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Number box, and the click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 Click Address Book button. 2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers filed. When you are finished addressing your fax, click Print.
The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
Scanning from a Macintosh® The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or greater. Accessing the scanner Run your Macintosh® TWAIN-compliant application software. The first time you use the Brother TWAIN driver, set it as the default by choosing Select Source (or the other menu name to select the device).
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after pre-scanning the original. Scanning a whole page 1 Load your original in the ADF. If your model is a flatbed type, you can also place your original on the scanner glass. 2 3 Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Load your original. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for originals with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for originals with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter 8.5 x 11 in ■ A4 210 x 297 mm ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ B5 182 x 257 mm ■ Executive 7.25 x 10.5 in ■ Business Card 90 x 60 mm (For MFC-3420C ad MFC-3820CN Only) ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in. or 8.9 x 8.9 mm to 216 x 356 mm) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Using Presto! PageManager® Presto! PageManager® is application software for managing the originals in your computer. Since it is compatible with most image editors and word processing programs, Presto! PageManager® gives you unmatched control over your computer files. You can easily manage your originals and edit your E-mail and files and read originals with the OCR software built into Presto! PageManager®. If you use the machine as a scanner, we recommend that you install Presto! PageManager®.
System requirements for Presto! PageManager® ■ ■ ■ ■ PowerPC processor System 8.6-9.X, OS10.1, or greater CD-ROM drive Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support [For US] Company name: Postal Address: Telephone: FAX: E-mail Address: URL: NewSoft America Inc. 4113 Clipper Court Fremont, CA 94538, USA 510-4458600 510-4458601 contactus@newsoftinc.com http://www.
MFC Remote Setup (Mac OS® X) The MFC Remote Setup application allows you to quickly set up your machine by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. The ‘machine Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility.
Print This command prints the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
Using the PhotoCapture Center™ from a Macintosh® (MFC-3320CN and MFC-3820CN only) You can access the Media Card inserted into the machine from a Macintosh®. For Mac OS® 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple® Macintosh®. 1 Insert a SmartMedia®, CompactFlash®, Memory Stick® or SecuredDigital card into your machine. The removal disk icon will appear on the Desktop.
While the machine is printing from the PhotoCapture Center™, the Macintosh® cannot access the PhotoCapture Center™ for another operation. Magic Gate Memory Stick can be used, but the music data that is stored on the stick can not be read.
Index B Brother Control Center, using and configuring Windows® ................. 3-1, 4-1 D Drivers Macintosh® printer ..................... 9-2, 9-4 TWAIN ........................ 9-12 Windows® printer ..................... 1-1, 1-4 TWAIN ................... 2-1, 2-2 WIA ............................. 2-11 F Fax Macintosh® Mac OS® 8.6-9.2 ........... 9-6 Mac OS® X ........... 9-8, 9-10 Network PC-FAX Send ... 9-11 Windows® Network PC-FAX Send ... 6-27 PC-FAX .........................
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
