USER’S GUIDE MFC-4820C
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd.
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Safety Precautions To Use the MFC Safely Save these instructions for later reference. WARNING iii There are high voltage electrodes inside the MFC. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. To prevent injuries, be careful not to put your hands on the edge of the MFC under the scanner cover.
WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone socket in a wet location. ■ Install equipment with a power cord near a socket-outlet that is easily accessible. ■ Do not use a telephone in the vicinity of gas leak to report leak.
Choosing a Location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded power outlet. Choose a location where the temperature remains between 10° and 35°C. Caution ■ Avoid placing your MFC in a high-traffic area. ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.
Quick Reference Guide Sending Black & White Faxes Automatic Transmission Sending a fax 1 Place the original face down on the scanner glass. 2 Enter the fax number using the dial pad, Speed Dial or Search. 3 Press Fax Start. The MFC starts scanning the first page. NEXT PAGE? 1.YES 2.NO(DIAL) 4 5 Press 2 to begin dialing. Press Stop/Exit to cancel. Sending more than one page 1 Place the original face down on the scanner glass. 2 Enter the fax number using the dial pad, Speed Dial or Search.
Receiving Faxes Select Receive Mode 1 Press Menu/Set, 2, 1, 1. to select FAX 2 Press ONLY, FAX/TEL, or MANUAL, and then press Menu/Set. If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time. (See Setting the Ring Delay on page 5-3 and Setting the F/T Ring Time (FAX/TEL mode only) on page 5-5.) 3 Press Stop/Exit. Storing Speed Dial Numbers 1 Press Menu/Set, 2, 3, 1. 2 Enter a two-digit Speed Dial location number, and then press Menu/Set.
Table of Contents 1 2 3 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 MFC Part Names and Functions ................................ 1-2 MFC-4820C control panel overview ................................ 1-6 About fax machines ...
4 5 ix Initial setup ........................................................................... 4-1 Getting started .................................................................. 4-1 Setting the Paper Type ............................................... 4-1 Setting the Date and Time .......................................... 4-2 Setting the Station ID.................................................. 4-3 Entering text ........................................................... 4-4 Inserting spaces .
Telephone services ........................................................ 5-14 BT Call Sign (For U.K. Only) .................................... 5-14 To enable the machine to work with BT Call Sign (Only with your external phone) ....................... 5-14 6 Setup Send ........................................................................... 6-1 How to Dial ....................................................................... 6-1 Manual Dialing......................................................
7 8 9 xi Auto Dial numbers and Dialing options ............................. 7-1 Storing numbers for easy dialing ...................................... 7-1 Storing Speed Dial numbers....................................... 7-1 Changing Speed Dial numbers................................... 7-2 Setting up Groups for Broadcasting............................ 7-3 Dialing options .................................................................. 7-5 Access codes and credit card numbers......................
Setting Maximum Time for incoming messages......... 9-7 ICM Recording Monitor............................................... 9-7 Record FAX/TEL Outgoing Announcement (F/T MESSAGE) ..................................................... 9-8 10 11 12 Printing reports .................................................................. 10-1 MFC settings and activity ............................................... 10-1 Customizing the Transmission Verification Report...
Brightness........................................................... 12-13 Colour Enhancement.......................................... 12-14 DPOF printing ......................................................... 12-14 Changing the default settings ....................................... 12-16 Print Quality ............................................................ 12-17 Print Size ................................................................ 12-17 Brightness..........................................
Scaling.................................................................... 14-15 Watermark.......................................................... 14-16 In background..................................................... 14-16 In Outline Text (Window® 2000 Professional/ XP Only) ......................................................... 14-16 Print Watermark ................................................. 14-16 Watermark Style ................................................. 14-17 Device Options .......
Using ScanSoft® PaperPort® and TextBridge® OCR .... 15-21 Viewing items.......................................................... 15-22 Organizing your items in folders ............................. 15-23 Quick links to other applications ............................. 15-23 ScanSoft® TextBridge® OCR lets you convert image text in to text you can edit ........................ 15-24 You can Import items from other applications ........ 15-24 You can Export items in other formats....................
18 Using the Windows®-Based Brother SmartUI Control Center .................................................................... 17-1 Brother SmartUI Control Center ..................................... 17-1 AutoLoad the Brother Control Center ....................... 17-2 How to turn off Auto Load......................................... 17-3 Brother Control Center features ..................................... 17-4 Auto Configuration....................................................
19 20 21 xvii Using PC-FAX .....................................................................19-1 PC-FAX sending ............................................................. 19-1 Setting up user information....................................... 19-2 Sending setup........................................................... 19-3 Outside line access................................................... 19-3 Include header .......................................................... 19-3 Address Book file....
Sending a fax from your Macintosh® application ............ 21-7 Setting up your Address Book .................................. 21-9 Adding a new Member ......................................... 21-9 Adding a new Group........................................... 21-10 Using the Brother TWAIN scanner driver with your Macintosh® (For Mac OS 8.6-9.2 and OS X 10.2.1 or greater) ...................................................................... 21-12 Accessing the scanner ....................................
G S 24 25 xix Glossary ............................................................................... G-1 Specifications ...................................................................... S-1 Product description .......................................................... S-1 General ............................................................................ S-1 Print media....................................................................... S-2 Copy ................................................
1 Introduction Using this Guide Thank you for buying a Brother multi-function center (MFC). This MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
MFC Part Names and Functions ■ Front view 6 Paper Support 5 Paper Tray 4 Paper Guide 7 Document Cover 3 PhotoCapture™ Media Slot 8 Scanner Cover 2 Output Paper Support 9 Scanner Cover Release Lever 1 Output Paper Support Extension 10 Control Panel No. Name Description 1 Output Paper Support Extension Pull the paper support extension towards you, doing so prevents the paper from falling off the output paper support.
■ Rear View 11 Telephone Line Jack 12 USB Interface Connector No. Name Description 11 Telephone Line Jack Connect the telephone line cord into this jack/socket. 12 USB Interface Connector Connect the USB Cable here.
■ Internal View (Document Cover Open) 15 Document Cover 14 Document Guidelines 16 White Film 13 Scanner Glass No. Name Description 13 Scanner Glass Put the original to be scanned here. 14 Document Guidelines Use to center the original on the scanner glass. 15 Document Cover Open to place the original on the scanner glass. 16 White Film Clean it for good quality copying and scanning.
■ Internal View (Scanner Cover Open) 18 Scanner Cover 17 Machine Window 19 Tube 20 Ink Cartridge Cover No. Name Description 17 Machine Window Use to remove small paper jammed inside the MFC without pulling the tube. 18 Scanner Cover Open to install ink cartridges or remove jammed paper. 19 Tube These tubes transfer the ink to the print heads. Pulling the tube can cause damage to the MFC. 20 Ink Cartridge Cover Open to install the ink cartridges.
MFC-4820C control panel overview 1 2 3 4 1 TAD Keys On/Off Activates the TAD (Telephone Answering Device) and blinks if you have received any voice messages. Play Lets you listen to voice messages stored in memory. Erase Lets you delete voice messages, all fax messages or all messages. 2 Liquid Crystal Display (LCD) Displays messages on the screen to help you to set up and use your MFC. 3 Navigation Key: Copy Options Copy Options You can quickly and easily select temporary settings for copying.
5 6 7 8 Menu/Set Lets you access the Menu to program and store your settings in the MFC. Press to scroll forward or backward to a menu selection. Press to scroll through the menus and options. Stop/Exit Stops a fax, cancels an operation or exits from the menu. 4 Telephone keys: Speaker Phone Lets you dial telephone and fax numbers and speak to another party without picking up the handset of the external phone. Mute/R Lets you place calls on hold.
About fax machines If you’ve never used an MFC before, it might seem a little mysterious. But you’ll soon recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialing.
The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.
Connecting the MFC Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) on the same line. Connect a separate telephone to the machine, as shown below. Extension Telephone External Telephone (Example for the U.K.) Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE. To disconnect the call on the external phone and switch to the MFC, press Speaker Phone.
Connecting an External Telephone Answering Device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
Do not connect a TAD elsewhere on the same phone line. TAD TAD (Example for the U.K.
Connections 1 You may connect an external TAD to your machine, as shown below. TAD TAD (Example for the U.K.) 2 3 4 Set your external TAD to two rings or less. Record the outgoing message (next page). Set the TAD to answer calls.
Recording Outgoing Message (OGM) on an External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) 2 Limit your speaking to 20 seconds. 3 End your 20-second message by giving your Remote Activation Code for people sending manual faxes.
The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2. This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.
2 Paper About paper The print quality of your document can be affected by the kind of paper you use in the MFC. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before purchasing large quantities. For best results, use the recommended paper.
Recommended paper The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-4820C. Paper capacity of the Paper Tray Paper Type Paper Size Number of sheets Plain Paper (Cut Sheet) A4, A5, Letter, Executive 100 of 80 g/m2 up to 10 mm Legal 50 of 80 g/m2 Inkjet Paper A4 20 Glossy Paper A4 20 Transparencies A4 10 Envelopes DL, COM-10, C5, Monarch 10 Postcard 101.
Paper specifications for the Paper Tray Cut Sheet Paper Plain Paper / Inkjet Paper: 64 to 120 g/m2 Weight Glossy Paper: Up to 150 g/m2 Post card: Up to 170 g/m2 Index card: Up to 120 g/m2 Thickness Plain Paper / Inkjet Paper: 0.08 to 0.15 mm Glossy Paper: Up to 0.18 mm Envelopes: Up to 0.52 mm Post card: Up to 0.23 mm Index card: Up to 0.
Do not use paper or envelopes: ■ that are damaged, curled, wrinkled, or irregularly shaped 2 mm or longer 2 mm or longer ■ ■ ■ ■ that are extremely shiny or highly textured that were previously printed by a printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes: ■ that are of a baggy construction ■ that are embossed (have raised writing on them) ■ that have clasps on them ■ that are not sharply creased ■ that are preprinted on the inside 2 - 4 PAPER
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 3 Envelopes 3 4 1 4 1 2 2 ■ unprintable area Paper Paper Size Cut Sheet A4 Post Card 1Top 2Bottom 3Left 4Right Fax 3 mm 3 mm 3 mm 3 mm Copy 3 mm 3 mm 3 mm 3 mm A4, Letter Printer 3 mm 3 mm 3 mm 3 mm (0.5 mm)*1 (0.5 mm)*1 (0.5 mm)*1 (0.
How to load paper and envelopes To load paper or other media 1 Fan the stack of paper well to avoid paper jams and mis-feeds. 2 Unfold the paper support, and press and slide the paper guide to fit the paper width.
3 Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark. Maximum Paper Mark Print Side Paper To load glossy paper 1 2 Fan the stack of glossy paper well. Put a sheet of plain paper in the paper tray first, and then put the stack of glossy paper on top of it. If the glossy sheets are ‘double-feeding’, put one sheet in the paper tray at a time.
To load envelopes 1 Before loading, press the corners and sides of the envelopes to make them as flat as possible. If the envelopes are ‘double-feeding’, put one envelope in the paper tray at a time. 2 Press and slide the paper guide to fit the width of the envelopes. Insert them into the paper tray with the address side toward you and pointed in the direction below.
3 On-Screen Programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation key * Access the menu * Go to the next menu level * Accept an option * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu SELECT ↑ ↓ & SET 1.GENERAL SETUP —OR— Press 2 for Fax/Tel menu SELECT ↑ ↓ & SET 2.FAX/TEL —OR— Press 3 for Copy menu SELECT ↑ ↓ & SET 3.
Press to scroll to your next menu selection. Press Menu/Set. When you finish setting an option, the LCD shows ACCEPTED. Use to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option without a “?”.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.GENERAL SETUP 1.PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOUR or 3-COLOUR) TRANSPARENCY Sets the type of paper in the paper tray. 4-1 2.DATE/TIME — — Puts the date and time on the LCD and in headings of faxes you send. 4-2 3.STATION ID — — Program your name and fax number to appear on each page sent. 4-3 4.VOLUME 1.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 1.GENERAL SETUP (Continued) 5.PBX — ON OFF Turn on this function if 4-8 the machine is connected to PABX (private automatic Branch Exchange.) 6.CLOCK CHANGE — TO SUMMER TIME Adjust the machine’s TO WINTER TIME clock by one hour for summer/winter time. 7.LCD CONTRAST — - 8.POWER SAVE — ON OFF Power save mode. 4-11 9.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions 2.FAX/TEL 1.SETUP RECEIVE 1.RECEIVE MODE FAX ONLY FAX/TEL MANUAL You can choose the 5-2 receive mode that best suits your needs. 2.RING DELAY RING DELAY 01-04 (02) (UK only) 00-05 (02) (Nordic countries only) Sets the number of rings before the MFC answers in FAX or FAX/TEL mode.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2.FAX/TEL (Continued) 1.SETUP RECEIVE (Continued) 6.AUTO REDUCTION ON OFF Reduces the size of the incoming faxes. 5-7 7.POLLING RX STANDARD SECURE TIMER Sets up your MFC to poll another fax machine. 5-11 2.SETUP SEND 1.CONTRAST AUTO LIGHT DARK Changes the lightness or darkness of faxes you send. 6-7 2.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2.FAX/TEL (Continued) 2.SETUP SEND (Continued) 6.POLLED TX STANDARD SECURE Sets up your MFC with a document to be retrieved by another fax machine. 6-18 7.OVERSEAS MODE ON OFF Adjusts for overseas transmissions, which can sometimes cause problems. 6-15 1.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2.FAX/TEL (Continued) 5.REMOTE FAX OPT 1.FAX FORWARD ON OFF Sets the MFC to forward fax messages. 8-2 2.FAX STORAGE ON OFF Stores incoming faxes in the memory so you can retrieve them while you are away from your machine. 8-1 3.REMOTE ACCESS --- You can set your own code for remote retrieval. 8-3 4.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 2.FAX/TEL (Continued) 7.SETUP TAD (Continued) 3.ICM REC.MONITR ON OFF Allows you to turn the speaker volume for voice message as they come in On or OFF. 9-7 0.MISCELLANEOUS 1.MEM SECURITY — Prohibits most functions except receiving faxes into memory. 6-21 2.BT CALL SIGN (For U.K. only) ON OFF Use with BT Call Sign. 5-14 1.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select Main Menu Submenu Menu Selections Options 3.COPY (Continued) 4.COLOUR ADJUST 1.RED R:R:R:R:R:- 2.GREEN 4.PHOTOCAPTURE to accept to exit Descriptions Page + + + + + Adjusts the amount of Red in copies. 11-14 G:G:G:G:G:- + + + + + Adjusts the amount of Green in copies. 3.BLUE B:B:B:B:B:- + + + + + Adjusts the amount of Blue in copies. 1.PRINT QUALITY — NORMAL FINE PHOTO Selects the print quality.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select Main Menu Submenu Menu Selections 4.PHOTOCAPTURE (Continued) 4.CONTRAST — 5.COLOUR ENHANCE ON OFF 6.SCAN TO CARD select Options to exit Descriptions Page + + + + + Adjusts the contrast. 12-18 1.WHITE BALANCE + + + + + Adjusts the hue of the white areas. 12-18 2.SHARPNESS + + + + + Enhances the detail of the image. 3.COLOUR DENSITY + + + + + Adjusts the total amount of colour in the image.
Press the Menu numbers. (ex. Press 1, 1 for) Paper Type —OR— select select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 5.MAINTENANCE 1.TEST PRINT — — You can print a test sample page to check the print quality and adjust the Vertical Alignment. 23-11 2.CLEANING — BLACK/CYAN YELLOW/MAGENTA ALL You can select to clean two colours or all 4 colours. 23-11 3.
4 Initial setup Getting started Setting the Paper Type To get the best print quality, set the MFC for the type of paper you are using. 1 Press Menu/Set, 1, 1. GENERAL SETUP 1.PAPER TYPE to select PLAIN, INK JET, 2 Press GLOSSY or TRANSPARENCY. Press Menu/Set. to select 3 If you selected GLOSSY, press GLOSSY:4-COLOUR or GLOSSY:3-COLOUR. Press Menu/Set. The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select GLOSSY:4-COLOUR.
Setting the Date and Time Your MFC displays the date and time, and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. 1 Press Menu/Set, 1, 2. GENERAL SETUP 2.DATE/TIME 2 Enter the last two digits of the year. DATE/TIME YEAR:20XX Press Menu/Set. 3 4 5 6 Enter two digits for the month. DATE/TIME MONTH:XX Press Menu/Set. (For example, enter 09 for September, or 10 for October.
Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send. It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence: ■ The “+” (plus) character (by pressing key) ■ Your Country Code (e.g.
3 4 Use the dial pad to enter your name (up to 20 characters). Press Menu/Set. (See Entering text on page 4-4.) Press Stop/Exit. The LCD will show the date and time. STATION ID NAME: If the Station ID has already been programmed, the LCD will ask you to press 1 to make a change or 2 to exit without changing. Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed below them.
Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit. All the letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters. Repeating letters If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.
Setting the Ring Volume 1 2 Press Menu/Set, 1, 4, 1. VOLUME 1.RING Press to select (OFF, LOW, MED, or HIGH). Press Menu/Set. 3 Press Stop/Exit. —OR— You can adjust the ring volume when your MFC is idle (not being used). You can turn the ring OFF or you can select the ring volume level. Press to adjust the volume level. Every time you press a key, the MFC will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press.
Setting the Speaker Volume You can adjust the speaker volume. 1 Press Menu/Set, 1, 4, 3. VOLUME 3.SPEAKER to select 2 Press (OFF, LOW, MED, or HIGH). Press Menu/Set. 3 Press Stop/Exit. —OR— You can adjust the speaker volume by pressing Speaker Phone and to select a speaker volume level. Press to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.
PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works when the Mute/R key is pressed.
Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature. 1 Press Menu/Set, 1, 6. GENERAL SETUP 6.CLOCK CHANGE to select 2 Press TO SUMMER TIME (or TO WINTER TIME). Press Menu/Set. 3 Press 1 to change to Winter Time or TO SUMMER TIME ? 1.CHANGE 2.QUIT Summer Time. —OR— Press 2 to exit without changing.
Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty seeing the LCD from your position, we recommend the following contrast settings for improved viewing. 1 Press Menu/Set, 1, 7. GENERAL SETUP 7.LCD CONTRAST to increase the contrast. 2 Press —OR— Press to decrease the contrast. Press Menu/Set. 3 Press Stop/Exit.
Power Save Setting Power Save Mode reduces power consumption by turning off the CPU etc. inside the machine. If Power Save Mode is switched ON, when the machine is idle for approximately 10 minutes, it drops into power save mode automatically. In the Power Save Mode, you cannot use fax detect function or remote activation. The machine will display SLEEP instead of the date and time and receive mode. 1 Press Menu/Set, 1, 8. GENERAL SETUP 8.POWER SAVE to select ON (or OFF). 2 Press Press Menu/Set.
s 5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. (See TAD (Telephone Answering Device) on page 9-1 to set up the TAD:MSG MGR mode.) LCD How it works When to use it FAX ONLY (automatic receive) The MFC automatically answers every call as a fax. For dedicated fax lines. FAX/TEL* (fax and telephone) The MFC controls the line and automatically answers every call.
To select or change your Receive Mode 1 Press Menu/Set, 2, 1, 1. SETUP RECEIVE 2 Press to select FAX ONLY, FAX/TEL, or MANUAL. Press Menu/Set. 1.RECEIVE MODE Current Receive Mode FAX : FAX ONLY F/T : FAX/TEL MAN : MANUAL TAD : MSG CTR If the TAD Mode is ON, it overrides your Receive Mode setting. The screen shows TAD:MSG MGR. Press and hold until it light. OFF If the TAD Mode is OFF, the Receive Mode returns to your own setting. (See TAD (Telephone Answering Device) on page 9-1.
Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in FAX, FAX/TEL and TAD:MSG MGR mode. If you have extension phones or external answering machine on the same line as the MFC or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (See Fax Detect on page 5-6 and Operation from extension telephones on page 5-8.) 1 Press Menu/Set, 2, 1, 2. SETUP RECEIVE 2.RING DELAY to select RING DELAY. 2 Press Press Menu/Set.
Setting Toll Saver When you set the toll saver feature, the MFC answers after four rings if you don’t have voice or fax messages, and after two rings if you do have voice or fax messages. This way, when you call the MFC for remote retrieval and let it ring three times, you know you have no messages, and can hang up, to avoid a toll charge. When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off for the fax machine to operate using your Ring Delay setting.
Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This ringing happens after the initial ringing from the phone company. Only the fax machine rings (for 20, 30, 40 or 70 seconds) and no other phones on the same line will ring with the special pseudo/double-ring.
Fax Detect When you use this feature, you don’t have to press Fax Start or the Remote Activation Code 5 1 when you answer a fax call and hear calling beeps. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall socket, just replace the handset. Your MFC does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Printing a reduced incoming fax (Auto Reduction) If you choose ON, the MFC reduces an incoming fax automatically, so that it fits on to one page of A4 size paper. If the sending document is too long, the MFC may print onto 2 pages. If the sending document is too long, the MFC may not be able to reduce onto one page and may print onto 2 pages. 1 2 3 Press Menu/Set, 2, 1, 6. Use to select ON (or OFF). Press Menu/Set. Press Stop/Exit. SETUP RECEIVE 6.
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone, you can make your MFC take the call by using the Remote Activation Code. When you press the Remote Activation Code 5 1, the MFC starts to receive a fax. (See Fax Detect on page 5-6.) If the MFC answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take the call at an extension phone.
Using a cordless external handset If your cordless telephone is connected and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to answer using the cordless and then go to the MFC so you can press Speaker Phone to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not work with some telephone systems. The preset Remote Activation Code is 5 1.
Printing a fax from the memory If you set Fax Storage to ON for Remote Retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage on page 8-1.) 1 Press Menu/Set, 2, 5, 4. REMOTE FAX OPT 4.PRINT DOCUMENT 2 Press Fax Start. 3 After printing has finished, press Stop/Exit. Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have someone poll your MFC.
Setup for Polling Receive (Standard) 1 2 3 Press Menu/Set, 2, 1, 7. SETUP RECEIVE 7.POLLING RX Press to choose STANDARD, and press Menu/Set. Enter the fax number you are polling, and press Fax Start. The LCD shows DIALING. Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. 1 Press Menu/Set, 2, 1, 7. SETUP RECEIVE 7.POLLING RX to select SECURE. 2 Press Press Menu/Set. 3 Enter a four-digit secure code.
Setup Delayed Polling Receive You can set your MFC to begin Polling Receive at a later time. 1 Press Menu/Set, 2, 1, 7. SETUP RECEIVE 7.POLLING RX to select TIMER. 2 Press 3 4 5 6 Press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Press Menu/Set. The screen prompts you to enter the fax number you are polling and then to press Fax Start.
Sequential Polling Your MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set, 2, 1, 7. to select STANDARD, SECURE or TIMER. 2 Press Press Menu/Set when the screen displays the setting you want. 3 If you selected STANDARD, go to Step 4. ■ If you selected SECURE, enter a four-digit number and press Menu/Set, and then go to Step 4.
Telephone services BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.
6 Setup Send How to Dial There are three ways to dial. Manual Dialing Press all of the digits of the phone or fax number. Speed Dialing Press Search/Speed Dial, #, and then the two digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.
Search You can search for names you have stored in the Speed Dial memory. Press Search/Speed Dial and navigation key to search. (See Storing Speed Dial numbers on page 7-1.) To search numerically To search alphabetically* * To seach alphabetically, you can use the dial pad to enter the first letter of the name you are looking for. Chain Dialing You can store very long dialing sequences by dividing them and setting them up as Speed Dial numbers.
How to Fax Automatic Transmission You can use the scanner glass to fax pages of a book or one page at a time. Originals can be up to A4 or letter. 1 Lift the document cover. Originals are Face Down on the Scanner Glass Document Guideline 2 3 Using the document guidelines on the left, center the original face down on the scanner glass. Close the document cover. If the original is a book or is thick lift the cover up. Do not slam the cover or press on it. 4 5 Dial the fax number. Press Fax Start.
6 Place the next page on the scanner SET NEXT PAGE THEN PRESS SET glass. Press Menu/Set. The MFC starts scanning. (Repeat Steps 5 and 6 for each additional page.)Press Stop/Exit to cancel. Out of Memory message If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. 1 2 3 Ask the other party to wait for fax tones (beeps) and then press Start before hanging up. Place the original on the scanner glass. Press Fax Start. The LCD shows: 1.SEND 2.RECEIVE Press 1 to send the fax.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. After each setting is accepted, the LCD will ask if you want to enter more settings: Press 1 to select more settings. The LCD NEXT 1.YES 2.NO will return to the SETUP SEND menu. —OR— Press 2 if you have finished choosing settings and go to the next step.
Contrast If your original is very light or very dark, you may want to set the contrast. Use LIGHT to make the document darker. Use DARK to make the document lighter. 1 Place the original face down on the SETUP SEND 1.CONTRAST scanner glass. Press Menu/Set, 2, 2, 1. to select AUTO, LIGHT or DARK. 2 Press Press Menu/Set. 3 Press 1 if you want to choose more NEXT 1.YES 2.NO settings and the LCD will return to the SETUP SEND menu.
Fax resolution When you have an original on the scanner glass you can use the Fax Resolution key to change the setting temporarily (for this fax only). Press Fax Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting. 1 Press Menu/Set, 2, 2, 2. SETUP SEND 2.FAX RESOLUTION to select the resolution 2 Press you want. Press Menu/Set. 3 Press Stop/Exit. STANDARD Suitable for most typed documents.
Colour fax transmission Your MFC can send a colour fax to machines that support this feature. However, colour files cannot be stored in the memory, so Delayed fax and Polling Transmission features are not available. 1 Place the original face down on the scanner glass. 2 Press Fax Resolution to select COLOUR STD or COLOUR FINE. 3 Enter the fax number using the dial pad, Speed Dial or Search. 4 Press Fax Start. When you send a colour fax, the MFC will send it in real time. You cannot send multiple pages.
Dual Access (Not available for colour faxes) You can dial a number, and begin scanning the fax into memory— even when the MFC is receiving, sending or printing a fax from memory. The LCD shows the new job number and available memory. If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel scanning.
Real Time Transmission When you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the original in real time (even if REAL TIME TX is set to OFF). Sometimes, you may want to send an important original immediately, without waiting for memory transmission. If you want to fax multiple pages, use Dual Access.
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows NO JOB WAITING.) 1 Press Menu/Set, 2, 6. FAX/TEL 6.REMAINING JOBS 2 If you have more than one job waiting, press to scroll through the list. 3 Press Stop/Exit. Cancelling a job while scanning, dialing and sending the original You can cancel a job while you are scanning it into memory by pressing Stop/Exit.
Advanced sending operations Broadcasting (Not available for colour faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Menu/Set key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 130 different numbers.
1 2 3 4 5 6 7 8 9 Place the original face down on the scanner glass. Enter a number using Speed Dial, a Group number, Search or the dial pad. (Example: Group number) Press Menu/Set. You will be asked to press the next number. Enter the next number. (Example: Speed Dial number) Press Menu/Set. Enter another fax number. (Example: Manual dialing using the dial pad.) Press Fax Start. To send a single page, NEXT PAGE? 1.YES 2.NO(DIAL) press 2 (or press Fax Start again).
Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1 Place the original face down on the SETUP SEND 7.OVERSEAS MODE scanner glass. 2 3 4 5 6 7 8 Press Menu/Set, 2, 2, 7. Press to select ON (or OFF). Press Menu/Set. Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu.
Delayed Fax (Not available for colour faxes) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. Press Menu/Set to accept it, or enter another time for the faxes to be sent. 1 Place the original face down on the SETUP SEND 3.TIMER scanner glass. 2 3 4 5 6 7 8 Press Menu/Set, 2, 2, 3. Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.
Setting up Polled Transmission (Not available for colour faxes) Polled Transmission is when you set up your MFC to wait with an original so another fax machine can retrieve it. The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function. (See Cancelling a scheduled job on page 6-12.
Setup for Polled Transmit (Standard) 1 2 3 4 5 6 7 8 Place the original that is going to be SETUP SEND 6.POLLED TX retrieved face down on the scanner glass. Press Menu/Set, 2, 2, 6. Press to choose STANDARD, and press Menu/Set. Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu. —OR— Press 2 if you have finished choosing settings, and go to step 5. Press Fax Start. To send a single page, NEXT PAGE? 1.YES 2.NO(DIAL) press 2 (or press Fax Start again).
Setup for Polled Transmit with Secure Code When you choose POLLED TX:SECURE, anyone who polls the machine must enter the polling ID number. 1 Place the original that is going to be SETUP SEND 6.POLLED TX retrieved face down on the scanner glass. 2 Press Menu/Set, 2, 2, 6. to choose SECURE, and press Menu/Set. 3 Press 4 Enter a four-digit number, and press Menu/Set. 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu.
Memory Security This feature allows you to prevent unauthorised access to the machine. When switched ON, Memory Security prohibits most functions. The following functions listed are available while Memory Security is switched ON. ■ Receiving faxes into memory [limited by Memory Capacity]. ■ Scheduled Delayed Transmission* ■ Polling* ■ Fax Forwarding* ■ Remote Retrieval * Provided it was set before Memory Security was switched ON.
Using Memory Security You must use a password to switch Memory Security ON and OFF. Setting Up Memory Security for the First Time 1 Press Menu/Set, 2, 0, 1. MISCELLANEOUS 2 3 4 5 6 1.MEM SECURITY Enter a 4-digit number as a new MEM SECURITY NEW PASSWD:XXXX password. Press Menu/Set. MEM SECURITY VERIFY:XXXX The screen prompts you to re-enter the password. Re-enter the password and press Menu/Set. Press to choose SET SECURITY. Press Menu/Set.
Changing the Memory Security Password 1 Press Menu/Set, 2, 0, 1. MISCELLANEOUS 2 3 4 5 6 7 8 9 1.MEM SECURITY Press to choose SET PASSWORD. Press Menu/Set. MEM SECURITY OLD PASSWD:XXXX The screen prompts you to enter the old password. Enter the current password. Press Menu/Set. MEM SECURITY NEW PASSWD:XXXX Enter a 4-digit number as a new password. Press Menu/Set. MEM SECURITY VERIFY:XXXX The screen prompts you to re-enter the new password. Enter the new password again and press Menu/Set. Press Stop/Exit.
Switching OFF Memory Security 1 2 When Memory Security is switched MEM SECURITY PASSWORD:XXXX ON, press Menu/Set. Enter a 4-digit password and press Menu/Set. The screen displays ACCEPTED, then after 2 seconds the display reverts to normal. Memory Security is now switched OFF. If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security.
7 Auto Dial numbers and Dialing options Storing numbers for easy dialing You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost. Storing Speed Dial numbers You can store Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, # and the two-digit number). The MFC can store 80 Speed Dial numbers. 1 Press Menu/Set, 2, 3, 1.
Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the name stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stored #05:XXXXXXXX 1.CHANGE 2.QUIT number. —OR— Press 2 to exit without making a change. 2 Enter a new number. Press Menu/Set. ■ If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first the digits or letters.
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial number. You can have up to six Groups, or you can assign up to 79 numbers to one large Group.
5 6 7 Press Menu/Set to accept the Speed Dial numbers for this Group. Use the dial pad and the chart on SETUP GROUPS NAME: page 4-3 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). Press Stop/Exit. You can print a list of all the Speed Dial numbers. Group numbers will be marked in the column of “GROUP”. (See Printing reports on page 10-1.
Dialing options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad.
Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialed, press Redial/Pause to save time.
Telephone (Voice) Operation You can use MFC to make voice telephone calls by dialing manually or by using Search or Speed Dial memory. You can use the external telephone’s handset or speakerphone to make and receive calls. When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored. How to Dial There are three ways to dial. Manual Dialing Pressing all of the digits of the phone or fax number.
Search You can search for names you have stored in the Speed Dial memory. Press Search/Speed Dial and navigation key to search, and press Fax Start to dial. (See Storing Speed Dial numbers on page 7-1.) To search numerically To search alphabetically* * To seach alphabetically, you can use dial pad to enter the first letter of the name you are looking for. Search is not available if you picked up the external telephone's handset. Dialing Telephone Call 1 2 3 4 Press Speaker Phone.
Answering Calls with the Speaker Phone When the MFC rings, instead of lifting the external telephone’s handset, press Speaker Phone. Speak clearly, toward the microphone . To end the call, press Speaker Phone. If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset of the external telephone. Hold 1 2 Press Mute/R to put a call on Hold when you are using Speaker Phone.
8 Remote fax options (Not available for colour faxes) Setting Fax Storage If you set Fax Storage to ON, you can use Fax Forwarding to forward fax messages to another location. Use the Remote Retrieval commands to get voice and fax messages from your MFC. (See Remote commands on page 8-5.) The LCD will show when you have a fax stored in memory. 1 Press Menu/Set, 2, 5, 2. REMOTE FAX OPT 2.FAX STORAGE Press to select ON (or OFF). Press Menu/Set. 2 Press Stop/Exit.
Fax Forwarding You cannot use Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding number When Fax Forwarding is set to ON, your MFC stores received faxes in the memory. Then it dials the fax number you’ve programmed and forwards the fax message. Make sure the Fax Storage is set to ON. 1 2 3 4 Press Menu/Set, 2, 5, 1. REMOTE FAX OPT 1.FAX FORWARD Press to select ON (or OFF). Press Menu/Set. The LCD will ask you to enter the fax number to which faxes will be forwarded.
Setting your remote access code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 Press Menu/Set, 2, 5, 3. REMOTE FAX OPT 3.REMOTE ACCESS 2 Enter a three-digit number from 000 to 998. Press Menu/Set. (The “ ” cannot be changed.
Remote retrieval You can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax or voice messages. Cut out the Remote Access Card on the last page and keep it in your wallet to help you. Using your remote access code 1 2 3 4 5 6 Dial your fax number from a telephone or another fax machine using touch tone. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 91 Operation details Playing Voice Messages After one long beep, the MFC plays the ICM. 1 Skip to back Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.
Remote commands 95 Operation details Change the Fax Forwarding settings 1 OFF 2 Fax Forwarding 4 Fax Forwarding number 6 Fax Storage ON If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (for example, registering a fax forwarding number). You can register your Fax Forwarding number by entering 4. Fax Forwarding number (see page 8-7).
Retrieving fax messages 1 2 3 4 Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have fax messages. As soon as you hear two short beeps, use the dial pad to press 962. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by ## (up to 20 digits). You cannot use and # as dial numbers.
9 TAD (Telephone Answering Device) TAD mode TAD mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes each in a memory. Voice messages are stored on a “first-come, first-served” basis. You can retrieve voice messages remotely. (See Remote retrieval on page 8-4.) You must record an outgoing message in order to use the TAD mode. (See Recording TAD Outgoing Message on page 9-2.
Recording TAD Outgoing Message Recording the TAD Outgoing Message (TAD MESSAGE) is the first step you need to follow before you can turn on the TAD. Make sure your OGM is less than 20 seconds long. 1 Press Menu/Set, 2, 7, 1. SETUP TAD 1.OGM The LCD prompts you to choose an OGM. to select TAD MESSAGE 2 Press OGM TAD MESSAGE (not F/T MESSAGE). Press Menu/Set. This is the only setting you can select if you want to turn on the TAD. 3 4 5 Press to select RECORD MSG. Press Menu/Set to record a message.
Listening to Outgoing Message (OGM) 1 Press Menu/Set, 2, 7, 1. SETUP TAD 2 3 4 1.OGM Press to select TAD MESSAGE (or F/T MESSAGE). Press Menu/Set. Press to select PLAY OGM. Press Menu/Set. Adjust the volume by pressing Volume . Press Stop/Exit. Erasing Outgoing Message (OGM) 1 Press Menu/Set, 2, 7, 1. 2 3 4 5 Press to select TAD MESSAGE (or F/T MESSAGE). Press Menu/Set. Press to select ERASE MSG. Press Menu/Set. Press 1 to erase the OGM. —OR— Press 2 to exit without erasing. Press Stop/Exit.
Activating TAD mode Press and hold until it lights and the LCD shows: When light is out, the TAD is OFF. (See Setting up the TAD on page 9-1.) TAD:MSG MGR Message indicator The light flashes when you have new messages waiting for your review. The LCD displays the total number of VOICE:03 FAX:00 PLAIN NORMAL voice and fax messages and fax messages stored in the TAD memory.
Playing voice messages Follow the steps below to listen to voice messages: 1 Press Play. Adjust the Volume by pressing . All messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages. 2 Press (RWD) at the end of the message to repeat a message. Press # (FWD) to skip to the next message. You can press and # repeatedly until you reach the message you want to play. 3 Press Stop/Exit.
Erasing messages You can erase voice messages individually, or all at once. To Erase Voice Messages Individually 1 Press Play. 2 3 4 The MFC sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. To erase a specific message, press ERASE THIS MSG.? 1.YES 2.NO Erase immediately after the two short beeps, or while the message is playing. Press 1 to erase the message. —OR— Press 2 to cancel. Press Stop/Exit.
Setting Maximum Time for incoming messages Your MFC comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. 1 Press Menu/Set, 2, 7, 2. SETUP TAD 2.ICM MAX.TIME to select the maximum 2 Press time setting for incoming messages (30, 60, 120 or 180 seconds). Press Menu/Set. 3 Press Stop/Exit. ICM Recording Monitor This feature lets you turn the speaker volume for voice messages ON or OFF.
Record FAX/TEL Outgoing Announcement (F/T MESSAGE) This is the announcement played by your MFC (not an external TAD) when someone calls and your MFC is set to FAX/TEL receive mode. Although callers hear your announcement, they cannot leave a message. By choosing F/T MESSAGE (not TAD MESSAGE) you can record the announcement using the same steps as for the TAD outgoing message. (See Recording TAD Outgoing Message on page 9-2.) You can also listen to and erase the F/T MESSAGE the same way.
10 Printing reports MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Interval in the menu table. Press Menu/Set, 2, 4, 1. REPORT SETTING 1.XMIT REPORT —OR— Press Menu/Set, 2, 4, 2. REPORT SETTING 2.JOURNAL PERIOD Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to OFF, you can print the report by following the Steps on the next page. The default setting is OFF. 1 Press Menu/Set, 2, 4, 2. REPORT SETTING 2.JOURNAL PERIOD to choose an interval. 2 Press JOURNAL PERIOD EVERY 50 FAXES Press Menu/Set.
Printing reports Five reports are available: PRINT REPORTS 1.HELP Prints the Help List so you can see at-a-glance how to quickly program your MFC. PRINT REPORTS 2.QUICK-DIAL Lists names and numbers stored in the Speed Dial memory, in numerical order. PRINT REPORTS 3.JOURNAL Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) PRINT REPORTS 4.XMIT VERIFY Prints a Transmission Verification Report for your last transmission. PRINT REPORTS 5.
11 Making copies Using the MFC as a copier Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full colour. Always make sure you have paper in the paper tray before making copies. Do not pull on the paper while copying is in progress. Copy Keys Copy Options Key Incoming faxes cannot be received on paper or into the memory while the MFC is copying.
Single or multiple copies You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Copy Options key to choose more settings. (See Using Copy Options key (Temporary Settings) on page 11-4.) 1 Lift the Document Cover. Originals are Face Down on the Scanner Glass Document Guideline 2 3 4 Using the document guidelines on the left, center the original face down on the scanner glass and close the document cover.
Out of memory message If the memory becomes full before you are OUT OF MEMORY PLAIN NORMAL making copies, the LCD will show this message: If the OUT OF MEMORY message appears, press Stop/Exit to cancel. You will need to clear some jobs from the memory before you can continue. To gain extra memory, you can erase fax and voice messages. (See To erase messages all at once on page 9-6.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory on page 5-10.
Using Copy Options key (Temporary Settings) When you want to change the settings only for the next copy, use the Copy Options key. Copy Options Key You can use different combinations. For example, if you want to copy a photograph on glossy paper with best print quality, press Copy Options to select BEST in the Quality setting and GLOSSY in the Paper Type setting.
Press Copy Options Menu Selections Options select Factory Setting Page select QUALITY FAST/NORMAL/BEST NORMAL 11-6 ENLARGE/REDUCE 25%/50%/78%/94%/ 100%/104%/150%/ 200%/400%/MANUAL 100% 11-7 PAPER TYPE PLAIN/INK JET/ GLOSSY (4-COLOUR or 3-COLOUR)/ TRANSPARENCY PLAIN 11-8 PAPER SIZE A4/10(W)×15(H)CM A4 11-9 BRIGHTNESS - - PAGE LAYOUT OFF(1 IN 1)/ 2 IN 1/4 IN 1/ POSTER OFF 11-10 (1 IN 1) NO. OF COPIES:01 NO.
No. of Copies 1 2 Place the original face down on the scanner glass. Press Copy Options and to SELECT ↑ ↓ & SET NO. OF COPIES:01 select NO. OF COPIES:01. 3 Press the number of copies using the dial pad. Press Menu/Set. To start copying now, press Mono Copy or Colour Copy. —OR— Press for more settings. Quality 1 2 3 4 Place the original face down on the scanner glass. Press Copy Options and to QUALITY NORMAL select QUALITY. Press Menu/Set. Press to select NORMAL, FAST or BEST. Press Menu/Set.
Enlarge/Reduce You can select the following enlargement or reduction ratios. MANUAL allows you to enter a ratio from 25% to 400%. Press Copy Options 25% 50% 78% 94% and 100% 104% to select ENLARGE/REDUCE 150% 200% 400% MANUAL 1 2 3 4 Place the original face down on the scanner glass. Press Copy Options and to ENLARGE/REDUCE 100% select ENLARGE/REDUCE. Press Menu/Set. Press to select the enlargement or reduction ratio you want. Press Menu/Set. —OR— You can select MANUAL and press Menu/Set.
Paper Type You can change the paper type only for the next copy. Select the type of media that you are using to get the best print quality. 1 Place the original face down on the scanner glass. to select PAPER TYPE. 2 Press Copy Options and Press Menu/Set. to select the type of paper you are using (PLAIN, 3 Press INKJET, GLOSSY or TRANSPARENCY). Press Menu/Set. to select 4 If you selected GLOSSY, press GLOSSY:4-COLOUR or GLOSSY:3-COLOUR. Press Menu/Set.
Paper Size You can change the paper size setting only for the next copy. You can copy only on A4 and Post Card (10X15) paper. 1 2 3 4 Place the original face down on the scanner glass. Press Copy Options and to select PAPER SIZE. Press Menu/Set. Press to select the size of paper you are using (A4 or 10(W)×15(H)CM). Press Menu/Set. Press Mono Copy or Colour Copy. —OR— Press for more settings. Brightness You can adjust the copy brightness to make copies darker or lighter.
Page Layout You can save paper by copying either two or four pages onto one page, or you can make a poster size copy. 1 Place the original face down on the scanner glass. to select PAGE LAYOUT. 2 Press Copy Options and Press Menu/Set. to select 2 IN 1, 4 IN 1, POSTER 3 Press (or OFF (1 IN 1)). Press Menu/Set. 4 Press Mono Copy or Colour Copy. The MFC starts scanning the first page. 5 If you selected 2 IN 1 or 4 IN 1 in NEXT:PRESS SET END:PRESS COPY Step 4, insert the next page onto the scanner glass.
4 in 1 Poster You can make a poster size copy of a photograph. For 2 in 1 or 4 in 1 copies, you cannot change the enlargement or reduction ratio or print on glossy paper. For colour 2 in 1 or 4 in 1 copies, you can use A4 size paper. You cannot make more than one copy. For POSTER copies, you cannot make more than one copy or use the Enlarge/Reduce setting.
Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1.QUALITY — NORMAL BEST FAST NORMAL 2.BRIGHTNESS — - + + + + + - + 3.CONTRAST — - + + + + + - + R: R: R: R: R: - + + + + + R: - + 2.GREEN G: G: G: G: G: - + + + + + G: - + 3.BLUE B: B: B: B: B: - + + + + + B: - + 4.COLOUR ADJUST 1.
Copy Quality 1 2 3 Press Menu/Set, 3, 1. Press to select NORMAL, BEST or FAST. Press Menu/Set. Press Stop/Exit. COPY 1.QUALITY Brightness 1 2 3 Press Menu/Set, 3, 2. Press to make a lighter copy. —OR— Press to make a darker copy. Press Menu/Set. Press Stop/Exit. COPY 2.BRIGHTNESS Contrast You can change the contrast to help an image look sharper and more vivid. 1 Press Menu/Set, 3, 3. to increase the contrast. 2 Press COPY 3.CONTRAST —OR— Press to decrease the contrast. Press Menu/Set.
Colour Adjustment 1 2 3 4 Press Menu/Set, 3, 4. COPY 4.COLOUR ADJUST Press to select RED, GREEN or BLUE. Press Menu/Set. Press to increase the colour saturation. —OR— Press to decrease the colour saturation. Press Menu/Set. Return to Step 2 to select the next colour. —OR— Press Stop/Exit.
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
. PhotoCapture 12 Walk-Up Center ™ Introduction Your Brother MFC includes three media drives (slots) to use with popular digital camera media: CompactFlash®, SmartMedia® and Memory Stick®. CompactFlash® SmartMedia® Memory Stick® The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. PhotoCapture Center™ requirements To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format.
Basic flow 1 Insert the media card firmly into the media drive (slot). (See Getting started on page 12-3.) 2 Print the index (Thumbnails) of all the images on your media card by selecting PRINT INDEX. The images will be numbered. (See Printing the Index (Thumbnails) on page 12-6.) 3 To print the images, select PRINT IMAGES. (See Printing images on page 12-7.
Getting started There are separate slots on your MFC, for a CompactFlash® card, a SmartMedia® card and a Memory Stick®. Use only Smart media cards with a 3.3 voltage. The left slot is for a CompactFlash® Card, the middle slot is for a Memory Stick® and the right is for a SmartMedia® Card. Firmly insert the card into the appropriate slot.
Media Card Indicator Lights: ■ LED light is ON, the media card is inserted properly. ■ LED is OFF, the media card is not properly inserted. ■ LED is BLINKING, the media card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the card (LED is blinking). You will loose your data or damage the card.
The MFC can only read one Media card at a time so do not insert more than one card. The settings that you want to use with the card will be kept until you take out the media card from the drive (slot), print images or press Stop/Exit. 1 2 Insert the media card firmly into the media drive (slot). When you insert your media card C.FLASH ACTIVE Press CopyOptions for ---into the proper slot, the LCD shows.
Printing the Index (Thumbnails) The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line). This will show all the pictures on the media card. 1 Make sure you inserted the media card. Press Copy Options. (See page 12-3.) to select 2 Press SELECT ↑ ↓ & SET PRINT INDEX PRINT INDEX.
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 12-6.) 1 2 3 Make sure you inserted the media card. Press Copy Options. (See page 12-3.) Press to choose SELECT ↑ ↓ & SET PRINT IMAGES PRINT IMAGES. Press Menu/Set. Use the dial pad to enter the image ENTER & SET KEY IMG:1,3,6 number that you want to be printed from the Index page (Thumbnails). Press Menu/Set.
Changing the settings for printing images You can change the settings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness and Colour Enhancement only for the next printed image. Menu Selections Options (1) Options (2) Factory Setting Page NO.
Menu selections Make sure you have entered the image number that you want to be printed. (See page 12-7.) Number of Copies 6 7 8 Press to select NO. OF COPIES:01. Press Menu/Set. Use the dial pad to enter the number of copies you want. Press Menu/Set. Press Colour Copy to print. —OR— Press for more settings. Paper Type 6 7 8 Press to select PAPER TYPE. Press Menu/Set. Press to select the type of paper you are using, (PLAIN, INK JET, GLOSSY or TRANSPARENCY). Press Menu/Set.
Paper and Print Size Make sure you have done Steps 1 to 5 on page 12-7. 6 7 8 Press to select PAPER&PRINT SIZE. Press Menu/Set. Press to select the size of the paper you are using (A4 or 10(W)X15(H)CM). Press Menu/Set. If you select A4, press to select the print size. Press Menu/Set, and go to Step 12. Printed Position 1 13X9CM*1 A4 2 15X10CM 3 18X13CM 4 20X25CM A4 *1 The printed position for 13X9CM are different depending on the paper size you are using.
9 Load the post card with the top edge down and print side is towards you. Print side 10 Check the printed thumbnail image on the index sheet. Index Landscape image Portrait image Some image taken by some cameras have the orientation information.
11 Press to select LANDSCAPE or PORTRAIT. Press Menu/Set. The result of the output (10 (W) x 15 (H) cm) LANDSCAPE PORTRAIT Portrait Image Landscape Image 12 Press Colour Copy to print. —OR— Press for more settings.
Print Quality 6 7 8 Press to select PRINT QUALITY. Press Menu/Set. Press to select NORMAL, FINE or PHOTO. Press Menu/Set. NORMAL Recommended mode for ordinary printouts. Good print quality with adequate print speed. FINE Better print quality than normal and faster copy speed than PHOTO. PHOTO Use this mode to print precise images such as photographs. PHOTO uses the highest resolution and slowest speed. Press Colour Copy to print. —OR— Press for more settings.
Colour Enhancement You can turn on the colour enhancement feature to print more vivid images. If you want to customize the White Balance, Sharpness or Colour Density, press Menu/Set, 4, 5. (See Colour Enhancement on page 12-18.) to select COLOUR ENHANCE. 6 Press Press Menu/Set. to select ON (or OFF). 7 Press Press Menu/Set. 8 Press Colour Copy to print. —OR— Press for more settings. ■ The PhotoCapture Center™ prints only in colour.
1 Insert your media card into the proper drive (slot). C.FLASH ACTIVE Press Copy Option key ----- The media active message will be shown for 60 seconds and then the display will return to standby mode (date and time). Even in that case, you can enter the PhotoCapture mode by pressing Copy Options. 2 3 4 5 Press Copy Options. Press to select PRINT IMAGES to select individual images. Press Menu/Set. If there is a DPOF file on the card, DPOF PRINT 1.YES 2.NO the LCD shows: Press 1 to select 1.YES.
Changing the default settings You can adjust the Print Quality, Print Size, Brightness, Contrast, Colour Enhancement and Scan to Card settings, that are shown in the chart. These settings will remain set until you change them again. Press Menu/Set, 4, followed by the number of the setting you want to change. (See details on the following pages.) Submenu Options (1) Options (2) Factory Settings 1.PRINT QUALITY Menu Selections — NORMAL FINE PHOTO — FINE 2.
Print Quality 1 2 3 Press Menu/Set, 4, 1. Press to select NORMAL, FINE or PHOTO. Press Menu/Set. Press Stop/Exit. PHOTOCAPTURE 1.PRINT QUALITY Print Size 1 2 3 Press Menu/Set, 4, 2. Press to select 13×9CM, 15×10CM, 18×13CM or 20×25CM. Press Menu/Set. Press Stop/Exit. PHOTOCAPTURE 2.PRINT SIZE Brightness 1 2 3 4 Press Menu/Set, 4, 3. Press to select BRIGHTNESS. Press Menu/Set. Press to make a lighter print. —OR— Press to make a darker print. Press Menu/Set. Press Stop/Exit.
Contrast You can choose the contrast setting. More Contrast will make an image look sharper and more vivid. 1 Press Menu/Set, 4, 4. PHOTOCAPTURE 4.CONTRAST to select CONTRAST. 2 Press Press Menu/Set. to increase the contrast. 3 Press —OR— Press to decrease the contrast. Press Menu/Set. 4 Press Stop/Exit. Colour Enhancement 1 2 3 4 Press Menu/Set, 4, 5. PHOTOCAPTURE 5.COLOUR ENHANCE Press to select COLOUR ENHANCE. Press Menu/Set. Press to select ON (or OFF). Press Menu/Set.
5 Press to adjust the degree of White Balance. Press Menu/Set. 6 Repeat Step 4 and Step 5 to adjust the degree of Sharpness and Colour Density. —OR— Press Stop/Exit. ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, Camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center™, you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. MEDIA ERROR—This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
Using PhotoCapture Center™ from your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. See Using PhotoCapture Center™ from your PC. (See Using the PhotoCapture Center™ from your PC on page 20-1 and Using the PhotoCapture Center™ from a Macintosh® on page 21-23.) Using PhotoCapture Center™ for scanning originals You can scan the originals into a media card. (See Scan to Card on page 15-19.
13 Using the MFC as a printer Using the Brother MFC-4820C printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
Choosing the right type of paper To get high quality printing using your MFC, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in this Guide before you select and purchase paper for the MFC. How to print your document When the MFC receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command.
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
14 Printer driver settings (Windows® Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Near Edge Print ■ Colour Matching/Halftone ■ Colour Enhancement ■ Scaling ■ Watermark ■ Print Date & Time ■ Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software. Select Brother MFC-4820C USB Printer as your printer and click Properties.
Basic tab 1 * 2 3 1 2 3 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies, the page order and Near Edge Print. Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. * This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Near Edge Print.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper (4 colour) Glossy Paper (3 colour) Transparencies The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 colour).
Quality The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality the longer it will take to print the document. The quality selections that are available will vary depending on the media type you select. ■ Photo: 2400 x 1200 dpi. Use this mode to print precise images such as photographs. This is the highest resolution and slowest speed. ■ S.Fine (Super Fine): 1200 x 1200 dpi.
Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts.
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 89 x 127 mm to 216 x 355.6 mm. From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output.
Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available. Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.
Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Reverse Order Reverse Order prints the pages of your document in the opposite order.
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Colour 2.Scaling 3.Watermark 4.
Colour Colour/Greyscale This selection allows a colour document to be printed in black and white using grey scale. Image Type The printer driver will select the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto: The printer driver automatically selects the image type. ■ Photo: Select this mode for photographic images.
Custom Image Type You can select the colour matching method manually. Select the best one for your document. Match Monitor Colour is adjusted to get the closest colour match to the PC monitor. ■ Natural: Suitable for photographic images. The colour is adjusted to print a more natural colour. ■ Vivid: Suitable for business graphics such as charts, graphics and text. The colour is adjusted to give more vivid colour.
Halftone Pattern The MFC can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. ■ Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. ■ Dither: Dots are arranged in a pre-defined pattern to make halftones.
Colour Enhancement Selecting Colour Enhancement enables the Colour Enhancement feature. This feature analyzes your image to improve quality sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your computer. ■ Colour Density This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.
■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white. ■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera.
Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to reduce the size. ■ Check Mirror Print to reverse the data from left to right.
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background with the Watermark to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Colour and Style. ■ Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location.
Device Options Lets you set the following Printer Functions: PRINTER DRIVER SETTINGS 14 - 18
Print Date & Time When enabled the Print Date and Time feature will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date and Time format, and the Position and Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Colour button to change the colour of the Date and Time background. The Date and Time in the selection box shows the format that will be printed.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options.
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.
to scan using 15 How Windows ® The scanning operations and drivers will be different depending on your operating system. For Windows® 98/98SE/Me and 2000 Professional The MFC uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document (For Windows® 98/98SE/Me and 2000 Professional) on page 15-2 and TWAIN compliant on page 15-2.) For Windows® XP Use Windows® Imaging Acquisition (WIA) for scanning documents.
Scanning a document (For Windows® 98/98SE/Me and 2000 Professional) TWAIN compliant The Brother MFL-Pro Suite includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® viewer that Brother included with your MFC, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
How to access the Scanner 1 Open the software application (ScanSoft® PaperPort®) to scan a document. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0 SE. 2 3 4 Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop-down list box. Click the Scan button.
Scanning a document into the PC You can scan a whole page —OR— scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Place the original face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: ■ Scan (Image Type) ■ Resolution ■ Scan Type ■ Brightness ■ Contrast ■ Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it.
PreScanning to crop a portion you want to scan The Pre-Scan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the original face down on the scanner glass. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed.
4 Select the portion you want to scan by clicking the left mouse button and dragging it. Scanning area If you enlarge the image using button, you can then use the button to restore the image to its former size. 5 6 Click Start. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). In the PaperPort® window, use the options available to refine the image.
Settings in the Scanner window Scan (Image Type) Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit colour Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit colour Text Select for scanning text documents.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Grey Scale: Set the Scan Type to Grey or True Grey for photographic images. Colours: Set either: 256 Colour, which scans up to 256 colours, or 24-bit colour which scans up to 16.8 million colours. Although using 24-bit colour creates an image with the most accurate colours, the image file will be approximately three times larger than a file created with 256 Colour.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 x 11 in.) ■ A4 (210 x 297 mm) ■ A5 (148 x 210 mm) ■ B5 (182 x 257 mm) ■ Executive (7 1/4 x 10 1/2 in.) ■ Business Card (90 x 60 mm) ■ Photo (9 x 13 cm) ■ Photo (13 x 18 cm) ■ APS C (10 x 15 cm) ■ Custom (User adjustable from 90 x 90 mm to 22 x 30 cm) To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass.
If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort® viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan a document. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0.
Scanning a document 1 Place the original face down on the scanner glass. A B 2 3 Select the picture type (A). If you require advanced settings, click Adjust the quality of the scanned picture (B). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. The scanner resolution you can select is up to 1200 x 1200 dpi. To select higher scan resolutions you can use the Brother Scanner Utility.
PreScanning to crop a portion you want to scan The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass. A Scanning area 2 3 4 Select the picture type (A). In the Scan dialog box, click the Preview button. The entire original will be scanned into the PC and will appear in the scanning area.
5 If you require advanced settings, click Adjust the quality of the scanned picture (B). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties tab. Click the OK button after you choose your settings. B 6 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window).
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions higher than 1200dpi. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/Programs/Brother/Brother MFL-Pro Suite menu. If you scan the original at resolution of greater than 1200dpi, the file size maybe very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan.
Using the scan key You can use the Scan to key on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your computer. If you are using a Macintosh® computer the Scan to key will work only for Scan to Card.
Scan to E-mail You can either scan a black and white or colour original into your E-mail application as a file attachment. You can change the Scan to key configuration.(See Scan to E-mail on page 16-7 to 16-9.) (For Windows® XP: See Hardware Section: Changing the Scan to Button Configuration on page 17-6 to 17-14.) 1 Place the original face down on the scanner glass. 2 Press the Scan to key. to select SCAN TO E-MAIL. 3 Press Press Menu/Set.
Scan/OCR If your original is text, you can have it converted by ScanSoft® TextBridge® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan to key configuration. (See Scan to E-mail on page 16-7 to 16-9.)(For Windows® XP: See Hardware Section: Changing the Scan to Button Configuration on page 17-6 to 17-14.) 1 Place the original face down on the scanner glass. 2 Press the Scan to key. to select SCAN TO OCR.
Scan to Card You can scan black and white and colour originals into a media card. Black and white originals will be stored in TIFF file format (*.TIF). Colour originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file format. The default setting is COLOUR STD and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2002 would be named 07010205.PDF. You can change the colour, quality and file name as you want.
6 7 Press to select the quality you want. Press Menu/Set. If you selected COLOUR STD, COLOUR FINE or COLOUR S.FINE, press to select the file format (PDF or JPEG). Press Menu/Set. —OR— To start scanning, press to select START SCANNING. Press Menu/Set. —OR— To change the file name, go to Step 7. If you selected CHANGE FILE NAME, press 1 to select 1.CHANGE. Use the dial pad to enter the file name. Press Menu/Set. (You can only change the first 6 digits.) Press to select START SCANNING. Press Menu/Set.
Using ScanSoft® PaperPort® and TextBridge® OCR ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® can be accessed through the ScanSoft® PaperPort® program group.
Viewing items ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Organizing your items in folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft® TextBridge® OCR lets you convert image text in to text you can edit Software by: ScanSoft® TextBridge® OCR is installed automatically with PaperPort® when you install MFL-Pro Suite on your computer. ScanSoft® PaperPort® can quickly convert the text on a ScanSoft® PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
You can Export items in other formats You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 2 3 4 Select the Save As command from the File pull-down menu in the PaperPort® window. The Save ‘XXXXX’ As dialog box will be displayed.
the Brother Control 16 Using Center for Windows 98/ ® 98SE/Me/2000 Professional If you are using Windows® 2000 Professional, we recommend that you are logged on as an administrator. Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever you click the Control Center icon in the Task Tray and select Show. This lets you configure the Scan to key on your MFC.
AutoLoad the Brother Control Center The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch it. Double-click the SmartUI icon on the desktop or from the Start menu, select Programs, ScanSoft® PaperPort® 8.0, and then click Brother SmartUI POPUP.
Brother Control Center features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook. You can change the default application. Right-click the appropriate Control Center button to display Configuration and then click on it.
Scan to key operations Scan to File—Lets you to scan directly to a file on your computer. You can change the file type and directory for the document you are scanning. Scan to E-mail—Lets you scan a picture or text document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
Scan to File To access Scan to File Configuration screen 1 2 3 In the Task Tray right-click the Control Center icon and select Show to access the Brother Control Center window. Right-click Scan to File button and then click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore Defaults button.
Destination folder PaperPort® Folder—Select this check box to scan the original into your PaperPort® folder. Other Folder—Select this check box, to scan the original as another file type or to store it in another directory/folder. File—If you selected Other folder from the pull-down list, select the type of file: PaperPort® Image Item (*.max) PaperPort® Self-Viewing (*.exe) PaperPort® Browser-Viewable (*.htm) PaperPort® 5.0 Image Item (*.max) PaperPort® 4.0 Image Item (*.max) PaperPort® 3.0 Image Item (*.
Scan to E-mail To access Scan to E-mail Configuration screen 1 2 3 In the Task Tray right-click the Control Center icon and select Show to access the Brother Control Center window. Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click the OK button. —OR— To go back to the factory default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan) or Custom. To change any of the settings for this mode, click Modify Settings. E-mail application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links.
Send to Options Convert attachments to specified file type—Converts items to the type in the File Type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format. All documents and image items—Converts all items regardless of the program in which the item was created; for example, converts all Word (doc) files and JPEG (.jpg) flies to the file type.
Scan to OCR (Word Processor) To access Scan to OCR Configuration screen 1 2 3 In the Task Tray right-click the Control Center icon and select Show to access the Brother Control Center window. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click the OK button. —OR— To go back to the factory default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan) or Custom. To change any of the settings for this mode, click Modify Settings. Word Processor Word Processor—From the pull-down list, select the word processor you want to use.
OCR—Identify the OCR program to use to convert scanned document images to editable documents. This option is available only when you have an OCR program other than the one provided with PaperPort®. (PaperPort® 8.0 uses the same OCR engine that is in ScanSoft®'s TextBridge® Pro Millennium product.) Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application. The OCR Settings window will appear: Select your setting and click OK.
Scan Image To access Scan to Image Configuration screen 1 2 3 In the Task Tray right-click the Control Center icon and select Show to access the Brother Control Center window. Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click the OK button —OR— To go back to the factory default settings, click the Restore Defaults button.
Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application.
17 Using the Windows®-Based Brother SmartUI Control Center (For Windows® XP) Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.
4 Custom buttons allow you to configure a button to meet you own application requirements. In the Task Tray right-click on the Control Center icon and select Show to have access to the Brother SmartUI Control Center window. AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows® is started. When the Control Center is loaded the Control Center icon will appear in the task bar.
How to turn off Auto Load 1 2 3 right-click the Control Center icon in the Task Tray and select Show. The main SmartUI Control Center window appears. Please look at the bottom of the window for a check box labeled “AutoLoad Pop-up”. Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows is started.
Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan to key on your MFC such as “Scan to File”. The “Scan to File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.
Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration.
Hardware Section: Changing the Scan to Button Configuration When the SmartUI Control Center is displayed, you can access the Hardware Section window to reconfigure the Scan to key on your MFC. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key on page 15-16.
Scan To E-mail To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings. To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system.
Scan To File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull douwn list. You can save the file to the default PaperPort® folder so the file appears in PaperPort® or you can select another folder/directory by clicking the Browse button.
Scan To Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the ability to change the configuration, which includes the destination image format or document application.
To change the default setting of the scan, click on the Scan Settings tab. You can set the Colour Mode to Black & White, 8-bit Grey or 24-bit Colour. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.
Scan To OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications.
If you wish to send your scan as a different file type, click on Link preferences button. You can select the File Type according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.
Software Section The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains one button for one to one copying.
Scan *1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.
Fax Send a Fax (Brother PC-FAX)—enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on you hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed.
To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort® folder so the file appears in PaperPort® or you can select another folder/directory by click the Browse button. You can default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files.
Scan to E-mail The Scan To E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From Application pull down list select your preferred E-mail application.
To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list.
File attachments Items are mailed as file attachments using the file type you have selected. Convert attachments to specified file type—Click this check box if you want to change the file type of attachments. All documents and image items—Click this check box if you want to convert all scanned images to the same file type. PaperPort® image items (MAX) only—Click this check box if you want to convert only attachments that are PaperPort® MAX files.
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.
Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word instead of Word Pad) and file type. You can also choose other OCR software package besides the TextBridge® OCR which is built in PaperPort®. To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed.
To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list.
Scan to Graphics application (example: Microsoft Paint) The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
To change the destination application select the appropriate application from the Application pull down list. To change the other configuration options click the Link Preferences button. This option enables you to reduce image to screen resolution (96dpi), show warning if item has annotations, update original item if sent item is modified, if needed. ■ Reduce image to screen resolution (96dpi)—Sets the resolution of your images to 96 dots per inch (dpi).
Copy The copy button can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions. The Copy button is automatically linked to the default Windows printer driver. You can set any printer as the default printer including non-Brother printers. Before you can use the Copy button you must first configure the printer driver by right-clicking on a Copy button and selecting Configuration.
17 - 27 USING THE WINDOWS®-BASED BROTHER SMARTUI CONTROL CENTER
Fax setting (PC-Fax using the Brother Fax Driver) The MFC includes a PC-Fax driver, which allows any Windows Application to send a Fax as simply as printing a document. The Brother SmartUI automatically configures the Fax button to use the Brother PC-FAX driver no user configuration is required. The Scan Action tab is set to Application and should not be changed. To change the PC-FAX settings click the Link Preferences button.
FAX settings Brother PC-FAX To change the driver settings, click on the Setup button and then the Options button.
Select the Paper Size, Paper Source. If you need more customized setup, click on the Options button. Select the Paper Size, Orientation (Portrait or Landscape) and Resolution (200x200 dpi or 200x100 dpi), and click OK. To return to the factory default settings, click the Defaults button.
Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. You can set your own preferences and configuration to fit your required application. To configure a Custom Button right click on the button and then click Configuration. The configuration window will appear. You have four function choices Application, File, OCR and Email. Application: This setting will link the Control Panel button to any button which appears on the PaperPort® Send to Bar.
Customizing a user-defined button To configure a Custom button right-click on the button and then click Configuration. Please follow the following guide lines for Custom Button configuration. 1. Select the Scan Action Select the type of scan by clicking the appropriate button.
2. Select Configuration for the Scan Type. To configure the scan operation click on the Configuration Tab. Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left.
File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort® directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
OCR: Select the destination word processing application program from the pull down list. Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system. ScanSoft® TextBridge® is installed as port of the PaperPort® 8.0 application.
E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type.
3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Colour Mode, Resolution, Paper Size and Brightness and Contrast settings.
18 Using MFC Remote Setup (For Windows®) MFC Remote Setup The MFC Remote Setup application lets you to set up your MFC by using the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. OK button When you click OK, the process of uploading the data to the MFC begins.
Print button The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC. Then you can click the Print button to get an up-to-date printout. Export button Click the Export button to save your current settings to a file. Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen.
19 Using PC-FAX (For Windows®) PC-FAX sending The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book. Then you can use the Address Book Search feature to quickly find them to address your fax. ■ PC FAX is available in Black & White only.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style on page 19-14.) 1 2 3 From the Start menu, select Programs, Brother, Brother MFL-Pro Suite, and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box.
User interface In the Sending tab select user interface. You can choose the Simple Style or the Facsimile Style.
Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed Dial buttons. To register an address in a Speed Dial button: 1 Click the Speed Dial button you want to program. 2 Click the Member or Group you want to store on the Speed Dial button. 3 Click Add >> to save it. To clear a Speed Dial button: 1 Click the Speed Dial button you want to clear.
The Address Book From the Start menu, select Programs, Brother, Brother MFL-Pro Suite, and then click Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
4 Select OK to save the data. 5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to Import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). Setting up a Cover Page From the PC-FAX dialog box click . To access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 19-14.
You can enter information in each field If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake you can click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box. 5 You can also click the 6 7 icon to create or edit a cover page.
the PhotoCapture 20 Using Center from your PC ™ (For Windows®) Introduction For Windows® 2000 users, to access the PhotoCapture Center™ features from your PC you must first install a Windows® 2000 update. Please see the Quick Setup Guide for installation instructions. 1 Insert a SmartMedia®, CompactFlash® or Memory Stick® card into your MFC. If two or three media cards are inserted at the same time, the PhotoCapture Center™ will read only the card that was put in first.
3 You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to keep from damaging it: 1 In the My Computer window, right-click the removable disk icon and select “Eject” from the Context menu. 2 Wait until the LED on the MFC stops blinking before taking out the media card. Do NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash® or Memory Stick® card from the MFC while it is reading the card (LED is flashing).
Using ArcSoft® PhotoPrinter® 4 Arcsoft PhotoPrinter® 4 software is for editing and printing your images including templates that aid you in printing multiple images on one page and the ability to crop, rotate and add special effects to your picture. Overview of basic steps 1 2 3 4 5 Insert the memory card (CompactFlash®, SmartMedia® or Memory Stick® Card) into the appropriate slot on your MFC. To start the PhotoPrinter® 4 software, double-click on the PhotoPrinter® icon on your desktop.
6 7 8 Click on the individual images that you want to create thumbnails for. Click Open to generate thumbnails. Select the thumbnail of the image you want to use, and then click Okay.
your MFC with a 21 Using Macintosh ® Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.6-9.2 or Mac OS X 10.1/10.2.1 or greater Before you can connect the MFC to your Macintosh®, you must buy a USB cable that is not longer 1.8 metres. Do not connect the MFC to a USB port on a key board or a non-powered USB hub. The features supported by the MFC will depend on the operating system you are using. The chart below shows which features are supported.
Using the Brother printer driver with your Apple® Macintosh® (OS 8.6-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the MFL-Pro Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 3 From the application software such as PaperPort®, click File menu and select Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation, and Scaling and then click OK.
4 From application software such as PaperPort®, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, select your settings before clicking Print. Click the Option button to change Document and Printing Options.
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X 10.1/10.2.1 or greater) Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-4820C is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
Printing a document From application software such as TextEdit, click the File menu and select Print. The print dialog box appears, click Print. Make sure MFC-4820C is selected in the Printer pop-up menu. You can select the number of copies or a range of pages to print.
Choosing printing options To control special printing features of the printer, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Mono and Bi-Directional Printing settings.
Sending a fax from your Macintosh® application You can send a fax directly from a Macintosh® application by doing the following: 1 Create a document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile. When Facsimile is selected, the top button changes to Send Fax and the Address button will be available.
4 5 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name or number from the Stored Fax Numbers box, and then click . The name or number of the person you are sending the fax to will appear in the Destination Fax Numbers box.
7 When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the document, click Cancel to go to the Print dialog box. If you click Send Fax without addressing your fax, the following error message will appear: Click OK to go to the Send Fax dialog box. Setting up your Address Book You can add new Members and Groups to your Address Book, while you are addressing a fax.
2 Click New. The following dialog box will appear: 3 4 Type the name and fax number. You can store a comment in the Memo field (up to 15 characters). Click OK to go back to the Address Book dialog box. 5 Adding a new Group You can set up a Group of people that you send the same fax to. 1 Click Group. The Group Setting dialog box will appear. 2 3 In the Group Name field, type a name for your Group. In the Stored Fax Numbers box select the people for your Group Click.
4 Click OK to go back to the Address Book dialog box. 5 Click OK to go back to the Print/Facsimile dialog box. 6 Then if you are ready to send your fax, click Send Fax. .
Using the Brother TWAIN scanner driver with your Macintosh® (For Mac OS 8.6-9.2 and OS X 10.2.1 or greater) The Brother MFL-Pro Suite includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page 1 2 3 Place the original face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Color Sync Click Start. When scanning has finished, the image will appear in your graphics application.
PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Insert the original face down on the scanner glass. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.5 inches) ■ Business Card (90 × 60 mm) ■ Custom (adjusts it from 8.9 x 8.9 mm to 215.9 x297 mm) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size. Length: Enter the length of the custom size.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Colour Sync Dialog Perceptual Matching—All the colours of a given gamut (range of colours) are scaled proportionally to fit within another gamut (printable range of colours). The purpose is to maintain the balance between the colours of the image. This is the best way to get realistic viewable or printable images, for photographs and photo realistic graphics. Saturation Matching—The relative saturation of colours is maintained from gamut to gamut.
Relative Colorimetric Matching—The colours that fall within the gamuts of both devices are left unchanged. Some colours in both images will be exactly the same, a useful outcome when colours must match quantitatively. What that means is that if the colour is inside the gamut, it will stay the same colour. However, if the colour is outside the gamut, it will be mapped to the edge of the gamut. This intent is best suited for logos or “spot colours” where colour must match.
MFC Remote Setup (Mac OS 10.1/10.2.1 or greater) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. The ‘MFC Remote Setup’ application icon is in Macintosh® HD/Library/Printers/Brother/Utility.
Cancel This exits the remote setup application without uploading the data to the MFC. Apply This uploads the data to the MFC, but does not exit the remote setup application. Print This command prints the selected items on the MFC. You cannot print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
Using the PhotoCapture Center™ from a Macintosh® You can access the Media Card inserted into the MFC from a Macintosh®. For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple® Macintosh®. 1 Insert a SmartMedia®, CompactFlash® or Memory Stick® card into your MFC. The removal disk icon will appear on the Desktop. If you create a name for the volume label of the media card, the name will appear instead of Removable Disk.
4 Quit all applications which are running stored data on the media card and drag the removal disk icon onto Trash before you remove the media card from the MFC. The PhotoCapture Center™ will only read one card at a time so do not insert more than one media card at a time. Do NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash® or Memory Stick® card from the MFC while it is reading the card (LED is flashing). You will loose your data or damage the card.
Using ArcSoft® PhotoPrinter® 4 Arcsoft PhotoPrinter® 4 software is for editing and printing your images including templates that aid you in printing multiple images on one page and the ability to crop, rotate and add special effects to your picture. Overview of basic steps 1 2 3 4 5 Insert the memory card (CompactFlash®, SmartMedia® or Memory Stick® Card) into the appropriate slot on your MFC. To start the PhotoPrinter® 4 software, double-click on the PhotoPrinter® icon on your desktop.
6 Select the image file and click Open. (from Mac OS 10.2.
22 Important information International ENERGY STAR® Compliance Statement As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that product meets the ENERGY STAR® guidelines for energy efficiency. Important safety instructions 1 2 3 4 5 6 7 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
8 9 10 11 12 13 14 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. MFL-Pro Suite is registered trademarks of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Use of extension cords is not recommended. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe.
and routine 23 Troubleshooting maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. ERROR MESSAGES ERROR MESSAGE CAUSE ACTION BT CALL SIGN ON The machine is set BT Call Sign to ON. You cannot change the Receive Mode from Manual to another mode. Set BT Call Sign to OFF. (See BT Call Sign (For U.K. Only) on page 5-14.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION CONNECTION FAIL You tried to poll a fax machine that is not in Polled Waiting mode. Check the other fax machine’s polling setup. COVER OPEN The scanner cover is not closed completely. Pull the Scanner Cover Release Lever and lift the scanner cover and then close it again. DISCONNECTED The other person or other person’s fax machine stopped the call. Try to send or receive again.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION LOW TEMPERATURE The print heads are too cold. Allow the MFC to warm up. MACHINE ERROR XX The MFC has a mechanical problem. Unplug the machine, and then call Brother or your dealer for service. MEDIA ERROR The media card is either bad or not formatted. Reinsert the correct media card. NEAR EMPTY One or more of the ink cartridges are running out of ink.
Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the paper tray. 1 Push the lever as shown below, and remove the jammed paper. Paper is jammed inside the paper tray. 1 Remove any paper from the paper tray that is not jammed.
2 Pull the paper tray out of the MFC. Paper Tray 3 Pull up the jammed paper to remove it. Jammed paper 4 Reinstall the paper tray.
Paper is jammed inside the MFC. 1 Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover. Scanner Cover Release Lever Scanner Cover 2 Remove the jammed paper. 3 Close the scanner cover. Do not touch the ink tube because it can cause damage to the machine itself.
If you are having difficulty with your MFC If you think there is a problem with the way your faxes look, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off. This can be caused by static or interference on the telephone line.
DIFFICULTY SUGGESTIONS Received colour fax prints only in black and white. Replace the colour ink cartridges that are empty or nearly empty, and then ask the other person to send the colour fax again. (See Replacing the ink cartridges on page 23-20.) Check that Fax Storage is set to OFF. (See Setting Fax Storage on page 8-1.) Left and Right margins are cut off. Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto Reduction) on page 5-7.
DIFFICULTY SUGGESTIONS Custom features on a single line. If you have Caller ID, Call Wating/Caller ID, Voice Mail, an alarm system or any other custom feature on a single phone line with your MFC, it may create a problem sending or receiving fax data. For example: If you are sending or receiving a fax message while a custom feature signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. Brother’s ECM feature should help overcome this problem.
DIFFICULTY SUGGESTIONS Printing is slow. In the ‘Colour’ tab from the ‘Advanced’ tab in the printer driver, uncheck the Colour Enhancement. Colour Enhancement is not working correctly. If the image data is not full colour in your application (Such as 256 colour), Colour Enhancement will not work. Please use at least 24 bit colour data with the Colour Enhancement feature. ‘MFC is Busy’ or ‘MFC Connect Failure’ Error Message appears. Make sure the MFC is not showing an error message on the LCD.
How to improve print quality Cleaning the print head To ensure good print quality, the MFC will regularly clean the print head. You can start the cleaning process when needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean two colours at a time (BLACK/CYAN/YELLOW/MAGENTA), or all four colours at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
STEP A: Colour block quality check The LCD shows: 4 5 6 7 8 IS STEP “A” OK? 1.YES 2.NO Check the quality of the four colour blocks on the sheet. (BLACK/CYAN/YELLOW/MAGENTA). If all lines are clear and visible, press 1 (YES) to go to STEP B. —OR— If you can see missing short lines as shown below, press 2 (NO). OK Poor The LCD will ask you if the print BLACK OK? 1.YES 2.NO quality is OK for each colour. Press 2 (NO) for any colour with a problem. The LCD shows: START CLEANING? 1.YES 2.NO Press 1 (YES).
STEP B: Alignment Check The LCD shows: 9 10 11 12 13 IS STEP “B” OK? 1.YES 2.NO Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches, press 1 (YES) to finish STEP B. —OR— If another test print number is a better match for either 600 DPI or 1200 DPI, press 2 (NO) to select it.
If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print procedures at least five times. If ink is still missing after the fifth cleaning and test print, replace the ink cartridge for the clogged colour. (Perhaps the ink cartridge was in your MFC over six months or the expiration date written on the cartridge package has passed. Or, the ink may not have been stored properly before use.
Checking the ink volume You can check the ink that is left in the cartridge. 1 Press Menu/Set, 5, 3. to select the colour you 2 Press INK VOLUME BLACK want to check. Press Menu/Set. The LCD shows the ink volume. BLACK - 3 + Press Stop/Exit.
Packing and shipping the MFC Whenever you transport the MFC, use the packaging that came with it. If you do not pack the MFC properly, you may void your warranty. WARNING Do NOT unplug the MFC after a print job until you hear the final click. 1 Pull the scanner cover release lever and lift the scanner cover. Scanner Cover Release Lever Scanner Cover 2 3 Remove the output paper support from the MFC. Remove all the ink cartridges and attach the protective cartridge covers.
4 Remove the paper tray from the MFC. Paper Tray 5 6 7 8 9 Unplug the MFC from the telephone wall socket (phone socket). Unplug the MFC from the AC power outlet. Unplug the USB cable from the MFC. Remove the telephone line cord, and put all the parts in their original packaging or protective wrapping. Wrap the MFC in the plastic bag.
10 Place the MFC in the original box with the original packaging. 11 Pack the attachable parts and printed materials in the box. DO NOT pack the used ink cartridges. 12 Close the box.
Routine maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a soft lint-free cloth.
Replacing the ink cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each colour cartridge. When the counter detects an ink cartridge is out of ink, the MFC will notify you with a message INK EMPTY on the LCD. The LCD shows you which colour cartridges are empty. Be sure to follow the LCD prompts so you replace the colour cartridges in the appropriate order. 1 Pull the scanner cover release lever and lift the scanner cover.
5 Each colour has its own correct position. Insert the new ink cartridge into its carriage by pressing until it clicks. Insert until it clicks New Ink Cartridge 6 7 After installing the ink cartridges, close the ink cartridge cover, output paper support and scanner cover. If you replaced an ink cartridge while NEAR EMPTY XXXX was displayed on the LCD, the LCD will ask you to verify that it was a brand new one. Example: DID YOU CHANGE BLCK? 1.YES 2.NO.
Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■ DO NOT shake the ink cartridges, because the ink may spill. ■ If ink stains your body or clothing, wash with soap or detergent immediately.
When you dispose of the machine This machine contains an Ni-MH battery for memory back-up purposes. If local legislation requires you to remove the battery when you dispose of the machine, please remove it from the machine. Dispose of the battery separately following local battery disposal legislation. How to remove the battery 1 Remove the battery cover. 2 Remove the battery.
G Glossary Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic fax transmission Sending a fax without picking up the external telephone’s handset or pressing Speaker Phone. Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy. Auto Reduction Reduces size of incoming faxes.
Coding Method Method of coding the information contained in a document. All fax machines must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and Joint Photographic Experts Group (JPEG), if the receiving machine has the same capability. Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.
Fax Storage You can print stored faxes later, or retrieve them from another location using Fax Forwarding, Paging, or Remote Retrieval functions. FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fax tones The signals sent by sending and receiving fax machines while communicating information. Fine resolution Resolution is 196 × 203 dpi. It is used for small print and graphs.
Out of Paper Reception Receives faxes into the MFC’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging Feature enables your fax unit to call your pager when a fax is received into its memory. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed Dial numbers.
Ring Delay The number of rings before the MFC answers in FAX mode. Ring Volume Volume setting for the MFC’s ring. Scanning The process of sending an electronic image of an original paper document into your computer. Scan to Card You can scan a black and white or colour original into a Media Card. Black and white images will be in TIFF file format and colour images may be in PDF or JPEG file format. Search An electronic, alphabetical listing of stored Speed Dial and Group numbers.
S Specifications Product description The MFC-4820C is a 7in1 Multi-Function Center: Colour Printer, Colour Copier, Colour Scanner, TAD, Plain Paper Colour Fax, PhotoCapture Center™ and PC-FAX Sending (via your PC).
Print media Paper Input Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes ■ Paper size: A4, A5, Executive, envelopes (commercial No. 10, DL, C5), Post card, Index card. Width: 89-216 mm Height: 127-356 mm For more details, see Paper Specifications for Paper Tray, on page 2-2. ■ Maximum paper tray capacity: Approx. 100 sheets of 80 g/m2 plain paper.
Fax Compatibility ITU-T Group 3 Coding System Mono: MH/MR/MMR Colour: JPEG Modem Speed 14400 bps Automatic Fallback Original Size Scanner Width: Max. 216 mm Scanner Height: Max. 297 mm Scanning Width 208 mm Printing Width 204 mm Grey Scale Mono: 64 Colour: 256 levels (Error Diffusion) Polling Types Standard, Secure, Delayed Sequential: B&W only Contrast Control Automatic/Super Light/Super Dark (manual setting) Resolution • Horizontal 8 dot/mm • Vertical Standard - 3.85 line/mm (Black) 7.
Scanner Colour/Mono Colour/Mono TWAIN Compliant Yes Resolution Up to 9,600 x 9,600 dpi (interpolated) Up to 600 x 2,400 dpi (optical) Scanning Speed Colour: up to 11 sec. Mono: up to 3 sec. * A4 size in 100 x 100 dpi Document Size Scanner Width: Max. 216 mm Scanner Height: Max.
Computer Requirements Minimum System Requirements Computer Platform & Operating System Version Windows® Operating System Apple® Macintosh® Operating System Processor Minimum Speed Minimum RAM Recommended RAM 98, 98SE Pentium 75MHz 24 MB 32 MB Me Pentium 150MHz 32 MB 64 MB 2000 Professional Pentium 133MHz 64 MB 128 MB XP Pentium 233MHz OS 8.6 - 9.
Index The items in the upper case represent LCD messages. A access codes, storing and dialing ............................... 7-5 automatic dialing .............................. 6-3 fax receive ....................... 5-1 fax redial ................... 6-9, 7-6 B Broadcasting .................... 6-13 setting up Groups for ....... 7-3 Brother Control Center using and configuring .... 16-1 BT Call Sign ..................... 5-14 C cancelling a scheduled fax job ........ 6-12 fax forwarding ..............
E ECM (Error Correction Mode) ........................................... 1-9 entering text ........................ 4-4 envelopes .....................2-2, 2-5 error messages on LCD ..... 23-1 CHECK PAPER ............. 23-1 COMM.ERROR .............. 23-1 INK EMPTY .................... 23-2 MEMORY FULL ............. 23-3 NOT ASSIGNED ............ 23-3 OUT OF MEMORY while scanning a document .......6-10, 11-3 extension telephone, using ... 5-8 Extension Telephones ...... 1-14 external telephone ............
I ink cartridges checking ink volume .... 23-15 replacing ...................... 23-20 J jacks EXT. jack external telephone ...... 1-10 TAD (answering machine) ................................... 1-11 L LCD (Liquid Crystal Display) .................................... 1-6, 3-1 contrast .......................... 4-10 M Macintosh® G3, G4 or iMac™ or iBook™ ........................ 21-1 maintenance, routine ...... 23-19 manual receive ............................. 5-1 transmission ....................
print area .................................. 2-5 difficulty .......................... 23-7 fax from memory ............ 5-10 Improving quality .......... 23-11 jams ................................ 23-4 resolution ..........................S-4 specifications ....................S-4 Q Quality key (copying) ................................11-4, 11-6 R Receive mode EXTERNAL TAD .............. 5-1 FAX ONLY ....................... 5-1 FAX/TEL ........................... 5-1 MANUAL ..........................
if you are having difficulty incoming Calls ............ 23-8 phone line difficulty ..... 23-8 printer difficulties ......... 23-9 printing or receiving faxes ................................... 23-7 sending faxes .............. 23-8 V Volume, setting ................... 4-6 beeper ............................. 4-6 ring ................................... 4-6 speaker ............................
Press 9 1 then to Repeat a message, press 1. Skip to next messages, press 2. Stop playing the messages, press 9. Listen to Voice Messages Remote Commands "When you are at the machine:" 1 Press Menu/Set, 2, 5, 3. 2 Enter a three-digit number from 000 to 998. The cannot be changed. 3 Press Menu/Set. 4 Press Stop/Exit. Changing Remote Access Code 2 3 Press 9 4 then to Play TAD OGM, press 1 1. Play FAX/TEL OGM, press 1 2. Record new TAD OGM, press 2 1, then speak after the beep. Press 9 to stop.
Check Receiving Status Press 9 7 then for Fax messages, press 1. Voice messages, press 2. 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for TAD:MSG MGR, press 1. FAX/TEL, press 2. FAX ONLY, press 3. Exit Remote Retrieval Press 9 0. 5 MESSAGE MANAGER REMOTE RETRIEVAL ACCESS CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
