USER’S GUIDE MFC-490CW Version 0 CHN-ENG
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information 2 Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................3 Viewing Documentation ...................................................................................3 Accessing Brother Support (For Windows®) ............
Setting the Wallpaper .................................................................................... 25 LCD Language .............................................................................................. 26 Setting the Fax Logic..................................................................................... 26 4 Security features 27 TX Lock ...............................................................................................................
Memory Receive (Monochrome only)..................................................................40 Fax Forwarding..............................................................................................40 Fax Storage ...................................................................................................41 PC Fax Receive.............................................................................................41 Turning off Memory Receive Operations ......................................
Storing numbers .................................................................................................. 56 Storing a pause ............................................................................................. 56 Storing Speed Dial numbers.......................................................................... 56 Changing Speed Dial names or numbers...................................................... 58 Setting up groups for broadcasting.................................................
Section IV Direct Photo Printing 12 Printing photos from a memory card or USB Flash memory drive 78 PhotoCapture Center™ Operations.....................................................................78 Printing from a memory card or USB Flash memory drive without a PC.......78 Scanning to a memory card or USB Flash memory drive without a PC ........78 Using PhotoCapture Center™ from your computer.......................................78 Using a memory card or USB Flash memory drive .....................
Section V Software 14 Software and Network features 102 Section VI Appendixes A Safety and Legal 104 Choosing a location ........................................................................................... 104 To use the machine safely................................................................................. 105 Important Information......................................................................................... 109 Important Safety Instructions..................................
C Menu and Features 142 On-screen programming....................................................................................142 Menu table ...................................................................................................142 Memory storage...........................................................................................142 Mode and menu keys ........................................................................................142 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 9 21 27
1 General Information Using the documentation 1 Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.
General Information Accessing the Software User’s Guide and Network User’s Guide c If the language screen appears, click your language. The CD-ROM Main Menu will appear. 1 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Viewing Documentation (For Macintosh®) a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Accessing Brother Support (For Windows®) 1 1 Software User’s Guide You can find all the contacts you will need, such as Web support (Brother Solutions Center). Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Click Brother Support on the main menu.
Chapter 1 Control panel overview 1 8 9 Mem. Fax 12:45 12:4 21.12.2009 21.12.2 1 1 2 2 Fax and telephone keys: Redial/Pause Redials one of the last 30 numbers called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.
General Information 7 1 6 Mem. Fax 12:45 21.12.2009 3 a or b Press to scroll through the menus and options. Menu Access the main menu. Clear/Back Press to delete characters or to go back to the previous menu level. OK Choose a setting. 5 4 6 Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or mono, depending on the scanning setting in the ControlCenter software). Stop/Exit Stops an operation or exits from a menu.
Chapter 1 LCD screen indications 1 The LCD shows the current machine status when the machine is idle. 1 2 3 Mem. Fax 4 Basic Operations The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b 12:45 MENU 2 3 4 5 Max Memory Status Lets you see the available memory in the machine. Ink indicator Lets you see the available ink volume. Current Receive Mode Lets you see the current receive mode.
2 Loading paper and documents Loading paper and other print media Note To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 13.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Chapter 2 d Fan the stack of paper well to avoid paper jams and misfeeds. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. g Close the paper tray cover. h Slowly push the paper tray completely into the machine. i While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Note Always make sure that the paper is not curled or wrinkled.
Loading paper and documents Loading envelopes and postcards About envelopes How to load envelopes and postcards 2 a 2 Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. 2 Use envelopes that weigh between 80 to 95 g/m2. Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Chapter 2 b Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards. 1 2 12 If you have problems when printing on envelopes, try the following suggestions: a Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing.
Loading paper and documents Loading photo paper Use the photo paper tray which has been assembled on the top of the paper tray cover to print on Photo (10 × 15 cm) and Photo L size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it. a Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position (2).
Chapter 2 Removing small printouts from the machine 2 When the machine ejects small paper onto the paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine. Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Chapter 2 CAUTION DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 2 mm or greater • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the paper tray Up to 50 sheets of 80 g/m2 A4 paper. Transparencies and photo paper must be picked up from the paper tray one page at a time to avoid smudging.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Envelopes 2 Usage Copy Photo Capture Printer Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m2 0.08 to 0.15 mm 100 1 Inkjet Paper 64 to 200 g/m2 0.08 to 0.25 mm 20 Glossy Paper Up to 220 g/m2 Up to 0.25 mm 20 2 Photo Card Up to 220 g/m2 Up to 0.25 mm 20 2 Index Card Up to 120 g/m2 Up to 0.15 mm 30 PostCard Up to 200 g/m2 Up to 0.25 mm 30 Envelopes 75 to 95 g/m2 Up to 0.
Loading paper and documents Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 80 g/m2 paper and always fan the pages before putting them in the ADF. Recommended environment Make sure documents written with ink are completely dry. a Unfold the ADF Document Output Support Flap (1). b c Fan the pages well.
Chapter 2 How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. (3) Lift the document cover. (4) 1) Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.
3 General setup Power Save mode 3 3 Power Save setting You can customize the machine's Power Save key. The factory setting is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last by default. a b c d e 22 Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Mode Timer. Press d or c to choose 0Sec, 30Secs, 1Min, 2Mins, 5Mins or Off.
General setup Paper Size You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Size.
Chapter 3 Beeper Volume 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. You can choose a range of volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Beeper.
General setup LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d e f Press a or b to choose General Setup. Press OK. Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press. a b Press Menu. c Press a or b to choose LCD Settings. Press OK.
Chapter 3 LCD Language You can change the LCD Language. a b c Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Local Language. Press OK. d Press d or c to choose English or Chinese. Press OK. e Press Stop/Exit. 3 Setting the Fax Logic You can change the transmission process when you send or receive the fax manually with an external telephone. Easy mode: Call Out Receives Call Documents in the ADF Send the faxes by pressing Start.
4 Security features TX Lock 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
Chapter 4 Changing the password a b 4 Turning TX Lock on/off Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Turning TX Lock on a b Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Set Password. Press OK. d Press a or b to choose TX Lock. Press OK. f Enter a 4-digit number for the current password. Press OK.
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling II 30 37 48 54 61 63
5 Sending a Fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. The LCD shows: 5 5 Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 19.) c Enter the fax number using the dial pad, Speed Dial or Search. d Press Mono Start or Color Start. The machine starts scanning the document. (Fax).
Sending a Fax Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (See Using the scanner glass on page 19.) c Enter the fax number using the dial pad, Speed Dial or Search.
Chapter 5 Broadcasting (Monochrome only) Cancelling a Broadcast in progress 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a b c Press d You can add numbers to the broadcast in the following ways: Press Menu. c Press a or b to choose Remaining Jobs. Press OK.
Sending a Fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Fax Resolution Standard Contrast Speed Dial Outgoing Call Auto FAX Contrast 5 5 5 If your document is very light or very dark, you may want to change the contrast.
Chapter 5 Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press a or b to choose Fax Resolution. c (Fax). Press d or c to choose the resolution you want. Press OK. Note You can choose four different resolution settings for monochrome faxes and two for color. Monochrome Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.
Sending a Fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press b c Load your document. d Press a or b to choose Overseas Mode. Press d or c to choose On (or Off). Press OK. 5 a b c Press d Press Stop/Exit. (Fax). Press a or b to choose Batch TX. 5 Press d or c to choose On. Press OK.
Chapter 5 Setting your changes as a new default Sending a fax manually 5 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. You can save the fax settings for Fax Resolution, Contrast, Glass ScanSize and Real Time TX you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose the menu option that you want to change. Press d or c to choose your new option.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see Using receive modes on page 38.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 39.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. (See Operation from extention telephones on page 52 and Fax Detect on page 40.) a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d e Press a or b to choose Ring Delay. f Press d or c to choose how many times the line rings before the machine answers. Press OK.
Chapter 6 Fax Detect If Fax Detect is On: 6 You can only use one Memory Receive operation at a time: The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Color Start. Press 2 when you select the Fax Mode to Advanced Mode.
Receiving a Fax g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. Note Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine. Note • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
Chapter 6 f Press a or b to choose or the PC you want to receive. Press OK. e Press a or b to choose PC Fax Receive. Press OK. g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. f Press a or b to choose Change. Press OK. g Press a or b to choose , or the PC you want to receive faxes. Press OK. h Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. i Press Stop/Exit. h Press Stop/Exit. Note • PC Fax Receive is not supported in the Mac OS®.
Receiving a Fax Changing Memory Receive Operations 6 If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Yes i Press 1 No i Press 2 Print All Fax? Yes i Press 1 No i Press 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Chapter 6 Out of Paper Reception 6 Remote Retrieval As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed. Put some paper in the paper tray. (See Loading paper and other print media on page 9.) You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.
Receiving a Fax Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by ) at once. c The machine signals if it has received messages: 6 1 long beep — Fax messages No beeps — No messages d When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command.
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Receiving a Fax Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers. Tone or Pulse When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 21.) 7 Fax/Tel mode does not work in the Power Save condition. The machine will not answer telephone or fax calls and will keep ringing.
Telephone and External devices Telephone service 7 The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies. Caller ID (Caller IDentification) (not available in certain area) The Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number as the telephone rings. It is a fast way to screen your calls.
Chapter 7 Caller ID feature The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. (See Caller ID history on page 55.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
Telephone and External devices 1 TAD Note When the TAD answers a call, the LCD shows Telephone. We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it. CAUTION DO NOT connect a TAD elsewhere on the same telephone line.
Chapter 7 External and extension telephones Connecting an external or extension telephone If you answer a call and no one is on the line: 7 7 You can connect a separate telephone to your machine as shown in the diagram below. 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 40.
Telephone and External devices Changing the remote codes 7 If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1. The preset Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d e Press a or b to choose Remote Codes. Press d or c to choose On (or Off). Press OK.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number. Speed Dialling a Press (Speed Dial). Search b Press a or b to choose Search. Press OK. c Press the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 56.) d If you have two numbers in the location, press a or b to choose the number you want to call. Press OK.
Dialling and storing numbers b Caller ID history Press a or b to choose the number you want to redial. Press OK. c Press a or b to choose Send a fax. Press OK. d Press Mono Start or Color Start. This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (Caller IDentification) (not available in certain area) on page 49.) Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass.
Chapter 8 Storing numbers d Enter the name (up to 16 characters) using the dial pad. You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 160.) To store the number without a name, press OK.
Dialling and storing numbers d Press a or b to choose the Speed Dial location you want to store the number in. Press OK. d Press a or b to choose Add to Speed Dial. Press OK. e Do one of the following: e Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 160.
Chapter 8 Changing Speed Dial names or numbers a Press b Press a or b to choose Set Speed Dial. Press OK. c Press a or b to choose the 2-digit Speed Dial location you want to change. Press OK. d Do one of the following: (Speed Dial). Press a or b to choose Delete. Press OK. Press 1 to confirm. Go to step h. h Press Stop/Exit.
Dialling and storing numbers g h Do one of the following: To add another number to the group, repeat steps e to f. If you are finished adding numbers to the group, press a or b to choose Complete. Press OK. f Press a or b to choose Complete. Press OK. g Press Stop/Exit. Deleting a Group Do one of the following: To store another Group for broadcasting, repeat steps c to g. To finish storing Groups for broadcasting, press Stop/Exit. a Press b Press a or b to choose Setup Groups. Press OK.
Chapter 8 Combining Quick Dial numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad.
9 Printing Reports Fax reports e Press d or c to choose On, On+Image, Off or Off+Image. Press OK. f Press Stop/Exit. 9 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. 9 Fax Journal (activity report) Transmission Verification Report 9 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Chapter 9 f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Press Stop/Exit. Reports 9 How to print a report a b Press Menu. c Press a or b to choose the report you want. Press OK. d (Quick Dial Only) Press a or b to choose Alphabetical Order or Numerical Order. Press OK. e f Press Mono Start. The following reports are available: XMIT Verify Prints a Transmission Verification Report for your last transmission.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Chapter 10 Setup to receive delayed polling d Do one of the following: If you chose Standard, press OK and then go to step e. 10 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. If you chose Secure, press OK and then enter a four-digit number. Press OK, go to step e. a Press b c Press a or b to choose Polling RX.
Polling Polled transmit (Monochrome only) Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled. Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
Chapter 10 66
Section III Copy Making copies III 68
11 Making copies How to copy 11 Note 11 Entering Copy mode 11 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 22.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making copies Copy settings 11 You can change the copy settings temporarily for the next multiple copies. The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.) If you have finished choosing settings, press Mono Start or Color Start. If you want to choose more settings, press a or b. Note You can save some of the settings that you use most often by setting them as default.
Chapter 11 Enlarging or reducing the image copied g 11 You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. a Press b c d Load your document. e Press d or c to choose 100%, Enlarge, Reduce, Fit to Page or Custom(25-400%). f (Copy). Enter the number of copies you want. Press a or b to choose Enlarge/Reduce. Note • Page Layout is not available with Enlarge/Reduce.
Making copies Place the document face down in the direction shown below: Note Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout. a b c d e f Press (Copy). 2 in 1 (P) 2 in 1 (L) Load your document. Enter the number of copies you want. Press a or b to choose Page Layout. Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3). Press OK.
Chapter 11 Sorting copies using the ADF 11 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Brightness a Press b c d e Load your document. f Adjusting Brightness and Contrast (Copy). Enter the number of copies you want. Press a or b to choose Stack/Sort. Press d or c to choose Sort. Press OK. If you do not want to change additional settings, press Mono Start or Color Start. Note Fit to Page, Page Layout and Book Copy are not available with Sort.
Making copies Paper Options Paper Type 11 11 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Book Copy 11 Book copy corrects dark borders and skew. Your machine can correct the data automatically or you can make specific corrections. If you use this setting, use the scanner glass. a Press (Copy). a Press b c d e Load your document. b c d e Load your document. f Enter the number of copies you want.
Chapter 11 Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. Note Watermark Copy is not available with Fit to Page, Page Layout and Book Copy. Using a template 11 Using media cards or a USB Flash memory drive data a Press b c d Load your document. e f Press d or c to choose On. g Insert a media card or USB Flash memory drive.
Making copies Using a scanned paper document as your watermark 11 a Press b c Enter the number of copies you want. d e Press d or c to choose On. f Press a or b to choose Scan. Press OK, and place the page that you want to use as a watermark on the scanner glass. g h i j (Copy). Press a or b to choose Watermark Copy. Press OK. Press a or b to choose Current Setting. Press OK. Press Mono Start or Color Start. Take out the watermark document you scanned and load the document you want to copy.
Chapter 11 ‘Out of Memory’ message 11 If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Memory Receive. (See Turning off Memory Receive Operations on page 42.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 44.
Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 78 97
12 Printing photos from a memory card or USB Flash memory drive 12 PhotoCapture Center™ Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 12 Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 81.
Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure 12 Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 12 Getting started Photo Capture key indications: 12 Firmly put a memory card or USB Flash memory drive into the correct slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick®, Memory Stick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos View photos on the LCD and select the images you want to print.
Chapter 12 f After you have chosen all the photos, do one of the following: c Press OK and change the print settings. (See page 89.) If you do not want to change any settings, press Color Start to print. Print Index (Thumbnails) 12 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). 6 Images/Line Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, A4 or Letter.
Printing photos from a memory card or USB Flash memory drive Printing Photos 12 Before you can print an individual image, you have to know the image number. a Enhance Photos 12 You can edit and add effects to your photos and view them on the LCD before printing. Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). • After adding each effect, you can enlarge the view of the image by pressing l. To go back to the original size, press l again.
Chapter 12 Enhance Skin-Tone 12 Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. a b c d e Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid.
Printing photos from a memory card or USB Flash memory drive Remove Red-Eye 12 f Press OK and change the print settings. (See page 89.) The machine detects eyes in your photos and will attempt to remove red-eye from your photo. If you do not want to change any settings, press Color Start to print. Note There are some cases when red-eye may not be removed. • When the face is too small in the image. Monochrome Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Chapter 12 Sepia 12 Search by Date You can convert the color of your photo to sepia. You can find your photos based on date. a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). b Press a or b to choose Enhance Photos. Press OK. b Press a or b to choose Search by Date. Press OK. c Press d or c to choose your photo. Press OK.
Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card or USB Flash memory drive. a b Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial pad. d Do one of the following: Change the print settings. (See page 89.
Chapter 12 Trimming 12 You can trim your photo and print a part of the image. Note If your photo is very small or of irregular proportions you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long.. a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK. d Adjust the red frame around your photo.
Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ print settings 12 You can change the print settings temporarily. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 93.
Chapter 12 Menu Selections Options 1 Options 2 Page Color Enhance On/Off — 91 (Not available when Enhance Photos is chosen) White Balance Sharpness Color Density Exit Cropping On/Off — 92 Borderless On/Off — 93 Date Print On/Off — 93 Set New Default Yes/No — 93 Factory Reset Yes/No — 93 (Not available for DPOF printing) Print Speed and Quality a b c 90 Press a or b to choose Print Quality. Press d or c to choose Normal or Photo. Press OK.
Printing photos from a memory card or USB Flash memory drive Paper and print size a b c 12 Press a or b to choose Paper Size. Press d or c to choose the paper size you are using, 10x15cm, 13x18cm, A4 or Letter. Press OK. If you chose A4 or Letter, press d or c to choose the Print Size. Press OK. Adjusting Brightness, Contrast and Color Brightness 2 8 x 10cm 12 a b Press a or b to choose Brightness. c If you do not want to change additional settings, press Color Start to print.
Chapter 12 c d e Press a or b to choose White Balance, Sharpness or Color Density. Press d or c to adjust the degree of the setting. Press OK. Do one of the following: If you want to customize another color enhancement, press a or b to choose another option. If you want to change other settings, press a or b to choose Exit, and then press OK. f If you do not want to change additional settings, press Color Start to print.
Printing photos from a memory card or USB Flash memory drive Borderless printing 12 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a b c Press a or b to choose Borderless. Press d or c to choose Off (or On). Press OK. c a Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. b After changing the last setting, press a or b to choose Set New Default. Press OK. c d Press 1 to choose Yes.
Chapter 12 Scan to a memory card or USB Flash memory drive Entering Scan mode How to scan to a memory card or USB Flash memory drive 12 12 When you want to scan to a memory card or USB Flash memory drive, press (Scan). The LCD shows: Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Media SCAN Scan a document directly to a media card or USB flash memory. Select & Press OK You can scan monochrome and color documents onto a memory card or USB Flash memory drive.
Printing photos from a memory card or USB Flash memory drive e Do one of the following: j To change the quality, press a or b to choose Quality. Go to step f. Press Mono Start or Color Start to start scanning without changing additional settings. f g Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. Press OK. Do one of the following: To change the file type, go to step h.
Chapter 12 How to reset to factory settings You can restore the machine to factory settings. a Press b Press a or b to choose Scan to Media. Press OK. c d (Scan). Press a or b to choose Factory Reset. Press OK and 1 to choose Yes. Press Stop/Exit. 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable.
13 Printing photos from a camera Printing photos directly from a PictBridge camera Letter, A4, 10x15cm, Printer Settings (Default setting) 2 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) 2 Layout Borderless: On, Borderless: Off, Printer Settings (Default setting) 2 DPOF setting 1 - Print Quality Normal, Fine, Color Enhancement On, Off, Date Print On, Off, 2 The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .
Chapter 13 Printing Images 13 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. DPOF printing 13 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 97.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Section V Software Software and Network features V 102
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 104 114 142 161 176
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° C and 35° C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam clear cover. DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.
Safety and Legal Important Information A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Safety and Legal LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages.
Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of debt Certificates of Deposit Armed Forces Service or Draft papers.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 136.) B Make sure you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 15.) The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 136.
Printing (continued) Difficulty Suggestions Photo paper does not feed properly. When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose. Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 136.) Machine feeds multiple pages. Make sure the paper is loaded correctly in the paper tray. (See Loading paper and other print media on page 9.
Troubleshooting and Routine Maintenance Receiving Faxes Difficulty Suggestions Cannot receive a fax. Check all line cord connections. B Make sure the machine is in the correct receiving mode for your setup. (See Receive mode settings on page 39.) If you often have interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See Telephone line interference on page 120.) Sending Faxes Difficulty Suggestions Cannot send a fax.
Handling Incoming Calls (continued) Difficulty Suggestions Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes. For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes.
Troubleshooting and Routine Maintenance PhotoCapture Center™ Difficulties Difficulty Removable Disk does not work correctly. B Suggestions 1 Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update using one of the following methods. Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site.
Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother Original ink the machine may not detect the ink cartridge. Replace the cartridge with a Brother Original ink cartridge. If the error message remains, contact your Brother dealer. An ink cartridge is not installed correctly.
Troubleshooting and Routine Maintenance Error Message Cause Action Ink low One or more of the ink cartridges are running out of ink. If a sending machine has a color fax to send, your machine’s ‘handshake’ will ask that the fax be sent as monochrome. If the sending machine has the ability to convert it, the color fax will be printed at your machine as a monochrome fax. Order a new ink cartridge. Low Temperature The print head is too cold. Allow the machine to warm up.
Error Message Cause Action No Paper Fed The machine is out of paper, paper is not correctly loaded in the paper tray, or the Jam Clear Cover is not closed correctly. Do one of the following: The paper is jammed in the machine. Remove the jammed paper by following the steps in Printer jam or paper jam on page 128. No Response/Busy The number you dialled does not answer or is busy. Verify the number and try again. Not Registered You tried to access a Speed Dial number that is not programmed.
Troubleshooting and Routine Maintenance Error Message Cause Action Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, see Transferring your faxes or Fax Journal report on page 126 before disconnecting the machine so you will not lose any important messages. Then, disconnect the machine from the power source for several minutes and then reconnect it.
Error Message Cause Action Unusable Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface. Please Disconnect USB Device. For more information, visit us at http://solutions.brother.com. Wrong Paper Size Paper is not the correct size.
Troubleshooting and Routine Maintenance Transferring faxes to your PC B e You can transfer the faxes from your machine's memory to your PC. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Press a or b to choose Report Trans.. Press OK.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. a Pull the paper tray (1) out of the machine. Pull the jammed document out to the left. 1 b d e Pull out the jammed paper (1) and press Stop/Exit. Close the document cover. Press Stop/Exit.
Troubleshooting and Routine Maintenance d Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine.
Note g • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. 1 • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. Note For example, when one of the ink cartridge is nearly empty, the LCD will display Ink low (name of color).
a Open the ink cartridge cover. If one or more of the ink cartridges are empty, the LCD shows B&W Print Only or Cannot Print. b Press the lock release lever as shown to release the cartridge indicated on the LCD. Remove the cartridge from the machine. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). 1 e c 132 Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge.
Troubleshooting and Routine Maintenance f Gently push the ink cartridge until it clicks, and then close the ink cartridge cover. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Cleaning the outside of the machine c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust. e Put the paper tray firmly back in the machine. B CAUTION Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. DO NOT use cleaning materials that contain ammonia. DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.
Troubleshooting and Routine Maintenance Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 B Cleaning the machine printer platen B WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). a Lift the scanner cover until it locks securely into the open position.
Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and open the Jam Clear Cover (1). Cleaning the print head B To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages.
Troubleshooting and Routine Maintenance Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b Press Ink Management. Press a or b to choose Test Print. Press OK. c Press a or b to choose Print Quality. Press OK. d Press Color Start. The machine begins printing the Print Quality Check Sheet.
Checking the print alignment B Checking the ink volume You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge. a b a b Press Ink Management. c Press Stop/Exit. c d Press Ink Management. Press a or b to choose Test Print. Press OK. Press a or b to choose Alignment.
Troubleshooting and Routine Maintenance Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press Menu. Press a or b to choose Machine Info.. Press OK. c Press a or b to choose Serial No.. Press OK. d Press Stop/Exit. B Packing and shipping the machine B B When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine.
CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). 1 2 If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
Troubleshooting and Routine Maintenance i Wrap the machine in the bag. j k Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( C ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 22 Sets the type of paper in the paper tray. 22 Sets the size of the paper in the paper tray. 23 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup P.Save Setting — Fax Receive:On* Customizes the Power Save key not to receive faxes in power save mode. 21 Adjusts the contrast of the LCD. 25 You can adjust the brightness of the LCD backlight. 25 You can set how long the LCD backlight stays on for after the last key press.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Fax Detect On* 40 (Continued) (Continued) Receives fax messages without pressing the Mono Start or Color Start key. Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes. 52 Cuts the size of incoming faxes.
Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous TX Lock — Prohibits most functions except receiving faxes. 27 Compatibility High* Adjusts the modem speed to help resolve transmission problems. 120 You can switch the mode if Caller ID cannot be displayed normally. 49 Selects the transmission process when sending/receiving the faxes manually.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP WINS Config Auto* (Continued) (Continued) (Continued) Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 APIPA On* Off Ethernet — Auto* 100B-FD Specifies the IP address of the primary or secondary server. Specifies the IP address of the primary or secondary server.
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP Node Name BRWXXXXXXXXXXXX (Continued) (Continued) (Continued) Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 APIPA On* Off Specifies the IP address of the primary or secondary server.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Network I/F — Wired LAN* — You can choose the network connection type. — Restores all wired and wireless network settings to the factory default. (Continued) WLAN Factory Reset — Yes No See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 34 Changes the lightness or darkness of faxes you send. 33 You can dial by pressing only a few keys (and Start). 54 Fine S.Fine Photo Contrast — — Auto* Light Dark Speed Dial Search — Alphabetical Order Numerical Or der Outgoing Call Set Speed Dial — — Stores Speed Dial numbers, so you can dial by pressing only a few keys (and Start).
Menu and Features Level1 Level2 Level3 Options Descriptions Page Polling RX — — Standard Sets up your machine to poll another fax machine. 63 Secure Timer C Off* Overseas Mode — — On Off* Glass ScanSize — — A4* Letter Set New Default — — Factory Reset — — Yes No Yes No If you are having difficulty sending faxes overseas, set this to On. 35 Adjust the scan area of the scanner glass to the size of the document. 31 You can save your fax settings.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a color document into your E-mail application. Scan to Image — — — You can scan a color picture into your graphics application. See Software User's Guide on the CD-ROM. Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a color document into your computer.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 69 Normal* C Best Enlarge/Reduce 100%* — — Enlarge — You can choose the enlargement ratio for your 186% 10x15cmiLTR type of document. 198% 10x15cmiA4 — 70 Reduce — 47% A4i10x15cm You can choose the reduction ratio for your type of document.
Level1 Level2 Level3 Contrast — — Options Descriptions Page Adjusts the contrast of copies. 72 You can choose to stack or sort multiple copies. 72 — You can make N in 1 or Poster copies. 70 — Corrects dark borders and skew when copying from the scanner glass. 73 You can place a logo or text into your document as a Watermark. 74 You can save your copy settings. 75 You can restore all settings to the factory settings.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template — Text CONFIDENTIAL* Uses a template to place text into your document as a Watermark. 74 DRAFT C COPY Position A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Color Red Orange Yellow Blue Green Purple Black* Apply — The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Option4 Descriptions Page Media (Select image from media) Position A Places a logo or text into your document as a Watermark using an image from removable media. 74 You can choose the level of transparency of the watermark as you scan it from a paper document. 75 B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Scan (Set watermark document and press Start.
Menu and Features PhotoCapture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 81 6 Images/Line* You can print a thumbnail page. 82 You can print an individual image. 83 You can adjust your photos with these settings.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 90 (Not available for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 90 (When A4 or Letter is chosen) — Choose the paper and print size. 91 — — Adjusts the brightness. 91 — — Adjusts the contrast. 91 Adjusts the hue of the white areas.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. 92 Off Borderless On* — — Expands the printable area to fit the edges of the paper. 93 — — Prints the date on your photo. 93 — Yes You can save your print settings. 93 You can restore all the settings to factory settings.
Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for # and l do not have printed letters because they are used for special characters. By pressing the correct dial pad key repeatedly, you can access the character you want.
D Specifications D General D Printer Type InkJet Print Method Mono: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity D 40 MB LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD Power Source AC 220 to 240V 50/60Hz Power Consumption Power Save Mode: Average 0.
Weight 8.2 kg Noise Operating: 50 dB or less 1 Temperature Operating: 10 to 35° C Best Print Quality: 20 to 33° C Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Humidity ADF (automatic document feeder) Recommended environment for best results: Up to 15 pages Temperature: 20° C - 30° C Humidity: 50% - 70% Paper: 80 g/m2 A4 or Letter size Paper Tray 1 100 Sheets 80 g/m2 This depends on printing conditions.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L (13×18 cm), Index card and Postcard 3. Width: 89 mm - 215.9 mm Length: 127 mm - 355.6 mm For more details, see Paper weight, thickness and capacity on page 18. Maximum paper tray capacity: Approx.
Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max.
Specifications 1 2 3 Broadcasting 1 250 stations Automatic Redial 3 times at 5 minute intervals Ring Delay 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages D Monochrome only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Copy D Color/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner Glass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Copy Width: Max.
Specifications PhotoCapture Center™ Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Specifications Scanner D Color/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Specifications Interfaces USB 1 2 LAN cable A USB 2.0 interface cable that is no longer than 2.0 m. 3 Wireless LAN 1 2 3 D Ethernet UTP cable category 5 or greater. Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Windows® 2000 Operating Professional System 1 XP Home 2 XP Professional 2 Printing, PC Fax 4, Scanning, Removable Disk Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications 64 MB 256 MB 110 MB 340 MB USB, Intel® 10/100 Pentium® II BaseTx 110 MB 340 MB or equivalent 128 MB (Ethernet), W
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater 3 Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Specifications Wireless one-push configuration D If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket. Greyscale The shades of grey available for copying, scanning and faxing photographs. Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Remote Activation Code Press this code (l 5 1 ) when you answer a fax call on an extension or external telephone. Pause Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses.
Glossary Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution (Mono only) 392 × 203 dpi. Best for very small print and line art. E TAD (telephone answering device) You can connect an external TAD to your machine.
F Index A Access codes, storing and dialling ...........60 ADF (automatic document feeder) .... 19, 30 Answering machine (TAD) .......................50 connecting .............................................51 Apple® Macintosh® See Software User's Guide on the CD-ROM. Automatic fax receive .............................................37 Fax Detect ..........................................40 B Broadcasting ............................................32 setting up Groups for ............................
Out of Memory ....................................124 while scanning a document ...............76 Unable to Clean ..................................125 Unable to Init. ......................................125 Unable to Print ....................................125 Unable to Scan ...................................125 Extension telephone, using ......................52 External telephone, connecting ................52 F Fax codes changing ........................................ 44, 53 Remote Access Code .
M Macintosh® See Software User's Guide on the CD-ROM. Maintenance, routine replacing ink cartridges .......................131 Manual dialling ...................................................54 receive ..................................................37 transmission ..........................................36 Memory Security ......................................65 Memory Storage ....................................142 Menu Table ............................................142 Mode, entering Copy .....
Printing on small paper ......................................14 See Software User's Guide on the CD-ROM. Programming your machine ...................142 Q Resolution copy .................................................... 166 fax ...................................................... 164 print .................................................... 170 scan .................................................... 169 setting for next fax ................................ 34 Ring Delay, setting ................
printing received faxes .....................116 receiving faxes .................................117 scanning ...........................................118 software ...........................................118 telephone line or connections ..........116 paper jam ............................................128 TX Lock turning on/off .........................................28 V Volume, setting beeper ...................................................24 ring ............................................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
