USER’S GUIDE MFC-490CW Version B USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-490CW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (For Windows®) ...........
LCD screen..........................................................................................................28 LCD Contrast .................................................................................................28 Setting the backlight brightness.....................................................................28 Setting the Dim Timer for the backlight ........................................................28 Setting the Wallpaper .......................................................
6 Receiving a Fax 40 Receive modes ....................................................................................................40 Choose the correct Receive Mode ................................................................40 Using receive modes ...........................................................................................42 Fax only .........................................................................................................42 Fax/Tel..................................
8 Dialing and storing numbers 64 How to Dial ..........................................................................................................64 Manual dialing ...............................................................................................64 Speed Dialing ................................................................................................64 Search ...........................................................................................................64 Fax Redial .
Section III Copy 11 Making copies 78 How to copy .........................................................................................................78 Entering Copy mode......................................................................................78 Making a single copy ..................................................................................... 78 Making multiple copies ..................................................................................78 Stop copying...............
PhotoCapture Center® print settings ...................................................................99 Print Quality .................................................................................................100 Paper options ..............................................................................................100 Adjusting Brightness, Contrast and Color....................................................101 Cropping ..........................................................................
Section VI Appendixes A Safety and Legal 114 Choosing a location ...........................................................................................114 To use the machine safely.................................................................................115 Important safety instructions........................................................................120 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ..................
C Menu and Features 155 On-screen programming....................................................................................155 Menu table ...................................................................................................155 Memory storage...........................................................................................155 Mode and menu keys ........................................................................................155 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 9 23 29
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) To visit our web site for original/genuine Brother Supplies (http://www.brother.com/original/), click Supplies Information. 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CDROM. 1 To access the Brother CreativeCenter (http://www.brother.
Chapter 1 Control panel overview 1 8 9 1 1 2 3 2 Fax and telephone keys: Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.
General Information 7 3 Menu Access the main menu. Clear/Back Press to delete characters or to go back to the previous menu level. OK Choose a setting. 5 4 6 Stop/Exit 7 Ink Lets you clean the print head, check the print quality, and check the available ink volume. 8 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD screen by lifting it. 9 On/Off You can turn the machine on or off.
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 1 2 3 Mem. Fax 12:45 12.21.2009 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine. 3 Ink indicator Lets you see the available ink volume. 4 5 8 Current Receive Mode Lets you see the current receive mode.
2 Loading paper and documents Loading paper and other print media Note To print on Photo (4"×6") or Photo L (3.5"×5") paper, you must use the photo bypass tray. (See Loading photo paper on page 13.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Chapter 2 Note e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. f Gently adjust the paper side guides (1) to fit the paper with both hands. Make sure the paper side guides touch the sides of the paper. When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. 1 d Note Always make sure that the paper is not curled or wrinkled.
Loading paper and documents g Close the output paper tray cover. Loading envelopes and post cards 2 About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. h Slowly push the paper tray completely into the machine.
Chapter 2 How to load envelopes and post cards 2 a b Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. Note If envelopes or post cards are ‘doublefeeding’, put one envelope or post card in the paper tray at a time. Put envelopes or post cards in the paper tray with the address side down and the leading edge in first as shown in the illustration.
Loading paper and documents Loading photo paper 2 b Note In Canada, the photo bypass tray is called the photo paper tray. Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 Use the photo bypass tray, which is located on the top of the output paper tray cover, to print on Photo (4" × 6") and Photo L (3.5" × 5") size paper. When you use the photo bypass tray, you do not have to take out the paper that is in the tray beneath it.
Chapter 2 d When you have finished printing photos return the photo bypass tray to the normal printing position. Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and push the photo bypass tray forward until it clicks (2). 1 2 14 Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray cover 2 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down. Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Usage Fax Cut Sheet Cards Envelopes Photo Capture Printer Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Photo 4"×6" Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Index Card Up to 32 lb (Up to 120 g/m2) Up to 6 mil (Up to 0.
Chapter 2 Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Loading paper and documents b CAUTION DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam. Using the scanner glass Using the document guidelines on the left and top, place the document in the upper left hand corner with the document face down on the scanner glass. 2 You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. 3 4 1 2 Usage Document Top (1) Size Bottom (2) Left (3) Right (4) Fax Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) (Scanner Glass) 0.12 in. (3 mm) (ADF) 0.04 in. (1 mm) Legal 0.12 in. (3 mm) 0.16 in. (4 mm) Copy All paper sizes 0.12 in. (3 mm) 0.12 in. (3 mm) Scan All paper sizes 0.12 in. (3 mm) 0.12 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. • If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. • If you have connected an external telephone or TAD, it is always available. a a 3 a b Press Menu. c Press a or b to choose PwrOff Setting. d Press d or c to choose Fax Receive:On (or Fax Receive:Off). Press OK. Press Stop/Exit.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. Press a or b to choose General Setup. Press OK. c d Press a or b to choose Mode Timer. e Press Stop/Exit.
General setup Paper Size You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Size.
Chapter 3 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a b c d e f 26 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Speaker. f Press Stop/Exit. Press Menu. Press a or b to choose General Setup. Press OK.
General setup Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting. The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows. a b c Press Menu.
Chapter 3 LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. Press Menu. c Press a or b to choose LCD Settings. Press OK. d e Press a or b to choose Dim Timer. f Press Stop/Exit. Press Stop/Exit. Press d or c to choose 10Secs, 20Secs, 30Secs or Off. Press OK.
4 Security features TX Lock TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. While TX Lock is On, the following operations are available: 4 4 Setting and changing the TX Lock password 4 Note If you have already set the password, you will not need to set it again.
Chapter 4 Changing the password a b 4 Turning TX Lock on/off Press Menu. Press a or b to choose Fax. Press OK. Turning TX Lock on a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Press a or b to choose Set Password. Press OK. d Press a or b to choose TX Lock. Press OK. f Enter a 4-digit number for the current password. Press OK. e Press a or b to choose Set TX Lock.
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling II 32 40 53 64 72 75
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. The LCD shows: Fax Resolution Standard Contrast Speed Dial Outgoing Call Auto FAX Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 20.) c Enter the fax number using the dial pad, Speed Dial or Search. (For details, see How to Dial on page 64.
Sending a Fax Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. Faxing A4 size documents from the scanner glass 5 When documents are A4 size, you need to set the correct Scan Size to A4.
Chapter 5 Broadcasting (Black & White only) f 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c Load your document. d You can add numbers to the broadcast in the following ways: (Fax). Press a or b to choose Broadcasting. Press OK.
Sending a Fax Canceling a Broadcast in progress a b Press Menu. c Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialed and the Broadcast job number. d Press OK. The LCD will ask you the following message: Cancel Job? Yes i Press 1 No i Press 2 e f g h Press a or b to choose Fax. Press OK. Press 1 to cancel the number being dialed. The LCD will then show the Broadcast job number. Press OK.
Chapter 5 Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c Press a or b to choose Contrast. (Fax). Press d or c to choose Auto, Light or Dark.
Sending a Fax Dual access (Black & White only) Overseas Mode 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.
Chapter 5 Delayed Batch Transmission (Black & White only) 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. a b c Press d Press Stop/Exit. Press a or b to choose Batch TX.
Sending a Fax Restoring all settings to the factory settings 5 Sending a fax at the end of a conversation You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. At the end of a conversation you can send a fax to the other party before you both hang up. a Press a b Press a or b to choose Factory Reset. Press OK. Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.
6 Receiving a Fax Receive modes Choose the correct Receive Mode The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Receiving a Fax To set the receive mode follow the instructions below: a b Press Menu. c d Press a or b to choose Receive Mode. e Press Stop/Exit. The LCD will display the current receive mode. Press a or b to choose Initial Setup. Press OK. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 43.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Receiving a Fax Receive mode settings Ring Delay 6 6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 62 and Easy Receive on page 44.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e f Press a or b to choose Fax. Press OK.
Chapter 6 Easy Receive If Easy Receive is On: 6 Memory Receive (Black & White only) 6 6 You can only use one Memory Receive operation at a time. The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
Receiving a Fax g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. f Enter your pager phone number followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # #. g Do one of the following: Note • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy.
Chapter 6 Fax Storage 6 PC Fax Receive If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Receiving a Fax h Press Stop/Exit. Changing the destination PC Note a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Memory Receive. Press OK. e Press a or b to choose PC Fax Receive. Press OK. • PC Fax Receive is not supported in the Mac OS®. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on.
Chapter 6 Turning off Memory Receive Operations a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d 6 Press a or b to choose Fax. Press OK. Press a or b to choose Memory Receive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 48.
Receiving a Fax Additional receiving operations Printing a reduced incoming fax Receiving faxes into memory when paper tray is empty 6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 25.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK.
Chapter 6 Remote Retrieval 6 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (--- ). a b Press Menu.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 6 Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2. c When you hear two short beeps, press 9 5 4.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) b 7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See Power Off setting on page 23.) Fax/Tel mode will work in the following way.
Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may affect the way your machine works. If you have Voice Mail on your telephone line, please read the following carefully.
Telephone Services and External devices Distinctive Ring 7 7 If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems.
Chapter 7 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Pattern Rings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern) Note Ring Pattern #1 is often called short-short and is the most commonly used.
Telephone Services and External devices Turning off Distinctive Ring a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Fax. Press OK. d Press a or b to choose Distinctive. Press OK. e Press a or b to choose Off. Press OK. f Press Stop/Exit. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 40.
Chapter 7 Setting up your area code (USA only) 7 When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Telephone Services and External devices Connections Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. • If You Subscribe to your Telephone company's Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number.
Chapter 7 Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Telephone Services and External devices d The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.
Chapter 7 External and extension telephones Using external and extension telephones 7 7 Using extension telephones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine.
Telephone Services and External devices Using a Non-Brother cordless external telephone Changing the remote codes 7 If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset.
8 Dialing and storing numbers How to Dial Manual dialing d 8 8 Press a or b to choose the number you want to dial. Press OK. 8 Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed Dial memory. a Speed Dialing a Press (Speed Dial). Press (Speed Dial).
Dialing and storing numbers Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialed from the control panel.
Chapter 8 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 57.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.
Dialing and storing numbers d Do one of the following: d Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 173.) Enter the name (up to 16 characters) using the dial pad. To store the number without a name, press OK. e f Press OK. (To help you enter letters, see Entering Text on page 173.
Chapter 8 d e f Press a or b to choose Add to Speed Dial. Press OK. Changing Speed Dial names or numbers Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. You can change or delete a Speed Dial number that has already been stored. a Press Do one of the following: b Press a or b to choose Set Speed Dial. Press OK. c Press a or b to choose the 2-digit Speed Dial location you want to change. Press OK.
Dialing and storing numbers f If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). c Press a or b to choose GROUP1, GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK. Note d Press a or b to choose the 2-digit Speed Dial location where you want to store the Group. Press OK.
Chapter 8 Changing a Group name a Press b 8 Deleting a Group 8 a Press Press a or b to choose Setup Groups. Press OK. b Press a or b to choose Setup Groups. Press OK. c Press a or b to choose the Group name you want to change. Press OK. c Press a or b to choose the Group you want to delete. Press OK. d Press a or b to choose Change Group Name. Press OK. d Press a or b to choose Delete. Press OK. Press 1 to confirm. Note e Press Stop/Exit. (Speed Dial).
Dialing and storing numbers Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
9 Printing Reports Fax reports Transmission Verification Report Press d or c to choose On, On+Image, Off or Off+Image. Press OK. f Press Stop/Exit. Fax Journal (activity report) 9 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Printing Reports f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Press Stop/Exit. Reports 9 The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list showing how to program your machine. Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.
Chapter 9 How to print a report a b Press Menu. Press a or b to choose Print Reports. Press OK. c Press a or b to choose the report you want. Press OK. d (Quick Dial only) Press a or b to choose Alphabetical Order or Numerical Order. Press OK. e f Press Black Start. 74 Press Stop/Exit.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Chapter 10 e Do one of the following: Press a or b to choose Add Number and enter the number using a dial pad. Press OK. Press a or b to choose Speed Dial and OK. Press a or b to choose Alphabetical Order or Numerical Order and OK. Press a or b to select a number and OK. f After you have entered all the fax numbers by repeating steps e, press a or b to choose Complete. Press OK.
Section III Copy Making copies III 78
11 Making copies How to copy 11 Note 11 Entering Copy mode 11 When you want to make a copy, press (Copy) to illuminate it in blue. • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 24.) • Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making copies Copy settings 11 You can change the copy settings temporarily for the next copy. Changing copy quality You can choose from a range of quality. The factory setting is Normal. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 24.) Fast If you have finished choosing settings, press Black Start or Color Start.
Chapter 11 Enlarging or reducing the image copied g 11 If you do not want to change additional settings, press Black Start or Color Start. You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. • Page Layout is not available with Enlarge/Reduce. a Press • Book Copy, Sort and Watermark Copy are not available with Fit to Page. b c d Load your document. (Copy). Enter the number of copies you want.
Making copies Note Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout. a b c d e f Press (Copy). Place the document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) Load your document. Enter the number of copies you want. Press a or b to choose Page Layout. Press d or c to choose Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3x3). Press OK.
Chapter 11 Sorting copies using the ADF 11 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. a Press b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start. (Copy). Enter the number of copies you want. Press a or b to choose Stack/Sort. Press d or c to choose Sort. Press OK. Note Contrast 11 You can adjust the copy contrast to help an image look sharper and more vivid.
Making copies Paper Size 11 If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 4 in. × 6 in. (10 cm × 15 cm) paper. a Press b c d e Load your document. f (Copy). Enter the number of copies you want. Press a or b to choose Paper Size. Press d or c to choose Letter, Legal, A4, A5 or 4"x6". Press OK. Book Copy 11 Book copy corrects dark borders and skew when copying from the scanner glass.
Chapter 11 Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. a Press b c d Load your document. e f Press d or c to choose On. g Insert a media card or USB Flash memory drive. Press a or b to choose Media. Press a or b to choose Watermark Copy. Press OK. h Press OK and then press d or c to choose the data you want to use for the watermark.
Making copies Using a scanned paper document as your watermark a Press b c Enter the number of copies you want. d e 11 (Copy). Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. Press a or b to choose Current Setting. Press OK. f Press a or b to choose Scan. Press OK, and place the page that you want to use for watermark on the scanner glass. g h Press Black Start or Color Start. i Press d or c to change the Transparency of the watermark. Press OK.
Chapter 11 Restoring all settings to the factory settings 11 You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. a Press b Press a or b to choose Factory Reset. Press OK. c d (Copy). Press 1 to choose Yes. Press Stop/Exit. ‘Out of Memory’ message 11 If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages.
Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 88 107
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 12 CompactFlash® Memory Stick ® Memory Stick Pro™ SD, SDHC xD-Picture Card™ 0.87 in. (22 mm) or less 12 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive The PhotoCapture Center® feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Memory cards or a USB Flash memory drive folder structure Please be aware of the following: When printing the Print Index or Print Images, the PhotoCapture Center® will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.
Chapter 12 Getting started Photo Capture key lights: 12 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 3 4 5 ® 4 Memory Stick , Memory Stick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos View photos on the LCD and select the images you want to print.
Chapter 12 Print Index (Thumbnails) 12 d Do one of the following: Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive e Repeat step d until you have entered all the image numbers that you want to print. Note • You can enter multiple numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5. • You can enter up to 12 characters (including commas) for the image numbers you want to print.
Chapter 12 Enhance Skin-Tone 12 Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. a b c d Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a Press a or b to choose Enhance Photos.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Remove Red-Eye 12 f Press OK and change the print settings. (See page 99.) The machine detects eyes in your photos and will attempt to remove red-eye from your photo. If you do not want to change any settings, press Color Start to print. Note There are some cases when red-eye may not be removed. • When the face is too small in the image.
Chapter 12 Sepia 12 Search by Date You can convert the color of your photo to sepia. You can find your photos based on date. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Enhance Photos. Press OK. b Press a or b to choose Search by Date. Press OK. c Press d or c to choose your photo. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card or USB Flash memory drive. a b Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial pad. d Do one of the following: 12 Slide show 12 You can view all your photos on the LCD using Slide Show.
Chapter 12 Trimming 12 You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK. d Adjust the red frame on your photo.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as default.
Chapter 12 Menu Selections Options 1 Options 2 Page True2Life On/Off — 101 (Does not appear when Enhance Photos is chosen.) White Balance Sharpness Color Density Exit Cropping On/Off — 102 Borderless On/Off — 102 Print Date On/Off — 102 Set New Default Yes/No — 103 Factory Reset Yes/No — 103 (Does not appear when DPOF Print is chosen.) Print Quality a Press a or b to choose Print Quality. b Press d or c to choose Normal or Photo. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Adjusting Brightness, Contrast and Color Brightness a b Press a or b to choose Brightness. c If you do not want to change additional settings, press Color Start to print. Press a or b to choose Contrast. c If you do not want to change additional settings, press Color Start to print. You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 102.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d Entering Scan mode Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. After changing the last setting, press a or b to choose Set New Default. Press OK. Press Stop/Exit.
Chapter 12 How to scan to a memory card or USB Flash memory drive 12 You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The factory setting is Color 150 dpi and the default file format is PDF. File names default to the current date that you set using the control panel keys.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive j The file name is set automatically however, you can set a name of your choice using the dial pad. Press a or b to choose File Name. Enter the new name. (See Entering Text on page 173.) You can only change the first 6 digits. Press OK. How to set a new default You can set your own default settings. a Press b Press a or b to choose Scan to Media. Press OK. c Press a or b to choose Set New Default.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera Camera Menu Selections Options Paper Size Letter, A4, 4"×6", Printer 13 Settings (Default setting) 2 13 Paper Type Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) 2 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Printing Images 13 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. DPOF printing 13 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 107.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard.
Section V Software Software and Network features V 112
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 114 127 155 174 189
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° C and 35° C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover. DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) Use caution when installing or modifying telephone lines.
Safety and Legal When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-490CW comply with Part 15 of the FCC Rules.
LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Compliance Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality Check the print quality. (See Checking the print quality on page 150.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User’s Guide on the CD-ROM and Paper Type on page 24.) Make sure that your ink cartridges are fresh.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions The printouts are wrinkled. In the printer driver Advanced tab, click Color Settings, and uncheck Bi-Directional Printing for Windows® or Bi-Directional Printing for B ® Macintosh . Make sure you are using Genuine Brother Innobella™ Ink. Cannot perform ‘page layout’ printing. Check that the paper size setting in the application and in the printer driver are the same. Print speed is too slow.
Telephone Line or Connections Difficulty Suggestions Dialing does not work. (No dial tone) Check that the machine is plugged in and that the On/Off key is on. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. (Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.) Send a fax manually and wait to hear the fax receiving tones before you press Black Start or Color Start.
Troubleshooting and Routine Maintenance Sending Faxes (continued) Difficulty Suggestions Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner on page 148.) Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip.
Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear when starting to scan. Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In PaperPort® 11SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver. Poor scanning results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 21.) OCR does not work. Try increasing the scanner resolution. Software Difficulties Difficulty Suggestions Cannot install software or print.
Troubleshooting and Routine Maintenance Network Difficulties B Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 73.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Dial Tone. Press d or c to choose Detection or No Detection. Press OK. Press Stop/Exit. B Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed correctly.
Troubleshooting and Routine Maintenance Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start. (See Loading paper and other print media on page 9.) The paper is jammed in the machine. Remove the jammed paper by following the steps in Printer jam or paper jam on page 142.
Troubleshooting and Routine Maintenance Error Message Cause Action Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and look inside the machine for foreign objects and paper scraps. If the error message continues, see Transferring your faxes or Fax Journal report on page 140 before disconnecting the machine so you will not lose any important messages. Then, disconnect the machine from the power source for several minutes and then reconnect it.
Error Message Cause Action Unusable Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface. Please Disconnect USB Device. For more information, visit us at http://solutions.brother.com. Wrong Paper Size Paper is not the correct size.
Troubleshooting and Routine Maintenance Transferring faxes to your PC B e You can transfer the faxes from your machine's memory to your PC. a Press Stop/Exit to interrupt the error temporarily. b Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC FAX Receiving on the PC. (For details see PC- FAX receiving for Windows® in the Software User’s Guide on the CD-ROM.) c d Press a or b to choose Report Trans. Press OK.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. a Pull the paper tray (1) out of the machine. Pull the jammed document out to the left. 1 b d e Pull out the jammed paper (1) and press Stop/Exit. Close the document cover. Press Stop/Exit.
Troubleshooting and Routine Maintenance d Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine.
h Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper. • If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges b B Press down to unlock the release lever and take out the ink cartridge for the color shown on the LCD. B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). f Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover. g The machine will automatically reset the ink dot counter. 1 Note e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
Troubleshooting and Routine Maintenance CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
d b Wipe the inside and outside of the paper tray with a soft cloth to remove dust. In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner. 1 2 e Cleaning the scanner a B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 2 148 Note Put the paper tray firmly back in the machine.
Troubleshooting and Routine Maintenance Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen. a Lift the scanner cover until it locks securely into the open position. b Clean the machine printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth. B Cleaning the paper pick-up roller B a Pull the paper tray completely out of the machine.
Cleaning the print head To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Troubleshooting and Routine Maintenance i j After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality.
Checking the ink volume B Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b c When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit will not be covered by your warranty. Press Ink. Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume.
Troubleshooting and Routine Maintenance e CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). 1 2 If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
i Wrap the machine in the bag. j Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine. k 154 Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C C C Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access the mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 24 Sets the type of paper in the paper tray. 24 Sets the size of the paper in the paper tray. 25 Adjusts the ring volume. 25 Adjusts the volume level of the beeper.
Menu and Features Level1 Level2 Level3 Options General Setup PwrOff Setting — Fax Receive:On LCD Settings LCD Contrast Light (Continued) Descriptions Page Customizes the On/Off key to receive faxes even Fax Receive:Off* in off mode. 23 Adjusts the contrast of the LCD. 28 You can adjust the brightness of the LCD backlight. 28 You can set how long the LCD backlight stays on after the last key press.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Remote Codes On* 63 (Continued) (Continued) Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes. Reduces the size of incoming faxes. 49 You can set the machine to either forward fax messages, call your pager, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Compatibility High* 134 (Continued) (Continued) Adjusts the modem speed to help resolve transmission problems. Uses the Telephone company's Distinctive Ring subscriber service to register the ring pattern with the machine. 55 View or print a list of the last 30 Caller IDs stored in the memory.
Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP Gateway [000-255]. (Continued) (Continued) (Continued) Enter the Gateway address. [000-255]. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP Subnet Mask [000-255]. (Continued) (Continued) (Continued) Enter the Subnet mask. [000-255]. [000-255]. C [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRWXXXXXXXXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 DNS Server (Primary) 000.
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN WLAN Status Status — (Continued) (Continued) You can see the current wireless network status. Signal — You can see the current wireless network signal strength. SSID — You can see the current SSID. Comm. Mode — You can see the current Communication Mode. Wired LAN* — You can choose the network connection type. — Restores all wired and wireless network settings to the factory default.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs. 40 Fax/Tel External TAD C Manual Date&Time — — Puts the date and time on the LCD and in headings of faxes you send. Station ID — Fax: Set your name and fax number to appear on each page you fax. Name: Tone/Pulse — (Canada only) Dial Tone Tone* — — (US only) Local Language Choose the dialing mode.
Level1 Level2 Level3 Options Descriptions Page Outgoing Call Send a fax — — 65 Add to Speed Dial — — Delete — — You can choose a number from the Outgoing Call history and then make a telephone call to it, send a fax to it, add it to Speed Dial, or delete it. Send a fax — — 66 Add to Speed Dial — — Delete — — You can choose a number from the Caller ID history and then send a fax to it, add it to Speed Dial, or delete it.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a black & white or a color document into your E-mail application. See Software User's Guide on the CD-ROM. Scan to Image — — — You can scan a color picture into your graphics application. Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a black & white or a color document into your computer.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 79 Normal* Best Enlarge/Reduce 100% — — — 80 Enlarge — 104% EXEiLTR You can choose the enlargement ratio for your type of document. 80 You can choose the reduction ratio for your type of document.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Stack/Sort — — Stack* You can choose to stack or sort multiple copies. 82 You can make N in 1 or Poster copies. 80 Corrects dark borders and skew when copying from the scanner glass. 83 You can place a logo or text into your document as a Watermark. 84 You can save your copy settings. 85 You can restore all settings to the factory settings.
Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template — Text CONFIDENTIAL* Uses a template to place text into your document as a Watermark. 84 DRAFT COPY Position A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Color Red Orange Yellow Blue Green Purple Black* Apply — The factory settings are shown in Bold with an asterisk.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Media (Select image from media) Position A Places a logo or text into your document as a Watermark using an image from removable media. 84 B C C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Scan (Set watermark document and press Start.
PhotoCapture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 91 Print Index — Layout Format 6 Images/Line* You can print a thumbnail page. 92 You can print an individual image. 92 You can adjust your photos with these settings.
Menu and Features Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 100 (Does not appear when DPOF Print is chosen.) Photo* Paper Type Plain Paper C — — Choose the paper type. 100 (When A4 or Letter is chosen) — Choose the paper and print size. 100 — — Adjusts the brightness. 101 — — Adjusts the contrast. 101 Adjusts the hue of the white areas.
Option1 Option2 Option3 Option4 Descriptions Page Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping. 102 — — Expands the printable area to fit the edges of the paper. 102 — — Prints the date on your photo. 102 — Yes You can save your print settings. 103 You can restore all the settings to factory settings.
Menu and Features Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. C By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity 40 MB LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD 1 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption Off Mode: Average 0.7 W Sleep Mode: Average 4 W Standby: Average 5.5 W Operating: Average 27 W Measured diagonally Dimensions 14.8 in. (375 mm) 7.1 in. (180 mm) 15.4 in. (390 mm) 16.1 in. (410 mm) 174 14.6 in.
Specifications Weight 17.9 lb (8.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy photo paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 5"×7", Index card and Post card 3. Width: 3.5 in. (89 mm) - 8.5 in. (215.9 mm) Length: 5.0 in. (127 mm) - 14 in. (355.6 mm) For more details, see Paper weight, thickness and capacity on page 19. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size D ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) (Letter) Printing Width 8.03 in.
1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) D Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center® Compatible Media 1 D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Specifications Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater: Brother Ink Driver Resolution D Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 1200 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 150 dpi (Black & White) Printing Width 8.26 in. [8.5 in. (borderless) 1] 3 Borderless Letter, A4, A6, Photo 4"×6", Index Card, Photo L 3.
Interfaces USB 1 2 LAN cable D A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 3 Wireless LAN Ethernet UTP cable category 5 or greater. Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Printing, Windows® 2000 5 Operating Professional PC Fax 4, System 1 XP Home 2 5 Scanning, Removable XP Disk 25 Professional Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications USB, 64 MB 256 MB 110 MB 340 MB Intel® 10/100 Pentium® II BaseTx or equivalent 128 MB 110 MB
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Starter ink cartridges are in the box. The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. Starter cartridge yield is approx.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.
Glossary Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Pulse (Canada only) A form of rotary dialing on a telephone line. Menu mode Programming mode for changing your machine's settings. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. OCR (optical character recognition) Real Time Transmission When memory is full, you can send faxes in real time.
Speed Dial A pre-programmed number for easy dialing. You must press (Speed Dial), the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution (B&W) 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialing ............71 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 20, 32 Answering machine (TAD) .......................58 connecting ............................................59 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................40 Easy Receive .....................................
D F Data Ident-A-Call .....................................55 Dialing a pause .................................................66 access codes and credit card numbers ................................................71 Caller ID history ....................................66 Groups ..................................................34 manual ..................................................64 Outgoing Call ........................................65 Speed Dial ............................................
overseas ............................................37 Real Time Transmission ....................37 Resolution ..........................................36 return to factory setting ......................39 set new default ...................................38 telephone line interference ..............134 Fax/Tel mode answering at extension telephones ..................................... 62, 63 Fax Receive Code ......................... 62, 63 Ring Delay ............................................
P Packing the machine ..............................152 Paging ......................................................45 Paper .............................................. 16, 176 capacity .................................................19 loading ............................................. 9, 11 loading envelopes and post card ..........11 loading photo paper ..............................13 printable area ........................................15 size .................................................
R Receive Mode External TAD ........................................40 Fax Only ...............................................40 Fax/Tel ..................................................40 Manual ..................................................40 Redial/Pause ............................................65 Reducing copies ...................................................80 incoming faxes ......................................49 Remote Retrieval .....................................50 access code ......
V Voice Mail ................................................54 Volume, setting beeper ...................................................26 ring ........................................................25 speaker .................................................26 W Warranties ................................................. iii Canada .................................................. vi Notice-Disclaimer ................................... iii USA ........................................................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
