USER’S GUIDE MFC-495CW Version 0 USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-495CW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (Windows®)................
4 Security features 29 TX Lock................................................................................................................29 Setting and changing the TX Lock password ................................................29 Turning TX Lock on/off ..................................................................................30 Section II Fax 5 Sending a Fax 32 Entering Fax mode ..............................................................................................
6 Receiving a Fax 40 Receive modes ....................................................................................................40 Choose the correct Receive Mode ................................................................40 Using receive modes ...........................................................................................42 Fax Only ........................................................................................................42 Fax/Tel...................................
8 Dialing and storing numbers 64 How to Dial ..........................................................................................................64 Manual dialing ...............................................................................................64 Speed Dialing ................................................................................................64 Search ...........................................................................................................64 Fax Redial .
Section III Copy 11 Making copies 78 How to copy .........................................................................................................78 Entering Copy mode......................................................................................78 Making a single copy ..................................................................................... 78 Making multiple copies ..................................................................................78 Stop copying...............
PhotoCapture Center® print settings .................................................................101 Print Quality .................................................................................................102 Paper options ..............................................................................................102 Adjusting Brightness, Contrast and Color....................................................103 Cropping ...........................................................................
Section VI Appendixes A Safety and Legal 116 Choosing a location ...........................................................................................116 To use the machine safely.................................................................................117 Important safety instructions........................................................................122 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ..................
C Menu and Features 162 On-screen programming....................................................................................162 Menu table ...................................................................................................162 Memory storage...........................................................................................162 Mode and menu keys ........................................................................................162 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 9 24 29
1 General Information Using the documentation Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel.
General Information b c If the model name screen appears, click your model name. If the language screen appears, click your language. The CD-ROM top menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (Macintosh) a 1 Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (Mac OS X 10.3.9 - 10.5.x) ControlCenter2 (Mac OS X 10.3.9 - 10.5.x) Network Scanning (Mac OS X 10.3.9 - 10.5.
General Information Accessing Brother Support (Windows®) 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM. To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother CreativeCenter. 1 To return to the top menu, click Back or if you are finished, click Exit.
Chapter 1 Control panel overview 1 8 9 Mem. 1 1 2 3 2 Fax and telephone keys: Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.
General Information 1 6 7 Mem. Fax 12:45 12.21.2009 3 5 a or b Press to scroll through the menus and options. Menu Access the main menu. Clear/Back Press to delete characters or to go back to the previous menu level. OK Lets you choose a setting. Start keys: Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 1 2 3 Mem. Fax 4 Basic Operations The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b Press Menu. c d Press a or b to choose Mode Timer. 12:45 12.21.2009 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection.
2 Loading paper and documents Loading paper and other print media Note To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, you must use the photo bypass tray. (See Loading photo paper on page 13.) c 2 2 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.
Chapter 2 e Note When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. 1 IMPORTANT Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. d Fan the stack of paper well to avoid paper jams and misfeeds.
Loading paper and documents g Close the output paper tray cover. Loading envelopes and postcards 2 About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. h Slowly push the paper tray completely into the machine.
Chapter 2 Loading envelopes and postcards a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. 2 b Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration.
Loading paper and documents If you have problems printing on envelopes with the flap on the short edge, try the following: a b Open the envelope flap. Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration. Loading photo paper 2 Note In Canada, the photo bypass tray is called the photo paper tray. 2 Use the photo bypass tray, which is located on the top of the output paper tray cover, to print on Photo (4" × 6") and Photo L (3.
Chapter 2 b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 d When you have finished printing photos return the photo bypass tray to the Normal printing position. If you do not, you will get No Paper Fed errors when you use Letter or Legal size paper. Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and pull the photo bypass tray back until it clicks (2).
Loading paper and documents IMPORTANT If you do not return the photo bypass tray to the Normal printing position after printing photos, you will get a No Paper Fed error when you use cut sheet paper. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray cover you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities.
Chapter 2 IMPORTANT DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 0.08 in. (2 mm) or greater curl may cause jams to occur. • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray cover Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Envelopes Copy Photo Printer Capture Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity Paper Type 2 Weight Thickness No. of sheets Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m 2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Photo 4" × 6" Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Index Card Up to 32 lb (Up to 120 g/m2) Up to 6 mil (Up to 0.
Loading paper and documents Loading documents How to load documents IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF • DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Chapter 2 Using the scanner glass 2 Note You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents To use the scanner glass, the ADF must be empty. 2 a b Lift the document cover. c Close the document cover.
Loading paper and documents Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show unscannable areas. 3 2 4 1 2 Usage Fax Copy Scan Document Top (1) Size Bottom (2) Left (3) Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) 0.04 in. (1 mm) Legal 0.12 in. (3 mm) 0.16 in. (4 mm) Letter 0.12 in. (3 mm) 0.12 in. (3 mm) A4 0.12 in. (3 mm) 0.12 in. (3 mm) Letter 0.12 in. (3 mm) 0.12 in. (3 mm) A4 0.12 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. If you have connected an external telephone or TAD, it is always available. a 24 3 Press and hold down the On/Off key. The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off. Turning the machine on a Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture.
General setup Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. a b c d e Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK. 3 3 Paper Size You can use five sizes of paper for copies: Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4.
Chapter 3 Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. You can also change the volume through the menu, by following the instructions below: a b 3 a b Press Menu. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Beeper. f Press Stop/Exit. Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Ring. f Press Stop/Exit.
General setup Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d e Press a or b to choose Speaker. f Press Stop/Exit. Press d or c to choose Low, Med, High or Off. Press OK. You can also adjust the speaker volume by pressing Hook. a Press Hook. b Press d or c . This setting will stay until you change it again. c Press Hook.
Chapter 3 LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. Press Menu. c Press a or b to choose LCD Settings. Press OK. d e Press a or b to choose Dim Timer. f Press Stop/Exit. Press Stop/Exit. Press d or c to choose 10Secs, 20Secs, 30Secs or Off. Press OK.
4 Security features TX Lock TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
Chapter 4 Changing the password a b 4 Turning TX Lock on/off Press Menu. Press a or b to choose Fax. Press OK. Turning TX Lock on a b Press Menu. c Press a or b to choose Miscellaneous. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Press a or b to choose Set Password. Press OK. d Press a or b to choose TX Lock. Press OK. f Enter a 4-digit number for the current password. Press OK. e Press a or b to choose Set TX Lock.
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling II 32 40 53 64 72 75
5 Sending a Fax Entering Fax mode When the machine is idle, the time and date appear on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 When the option you want is highlighted, press OK. Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 21.) c Enter the fax number using the dial pad, Speed Dial or Search. (For details, see How to Dial on page 64.
Sending a Fax c d Enter the fax number using the dial pad, Speed Dial or Search. Press Black Start or Color Start. If you press Black Start, the machine starts scanning the first page. Go to step e. If you press Color Start, the machine starts sending the document. e When the LCD asks you Next Page? do one of the following: To send a single page, press 2 to choose No (or press Black Start again). The machine starts sending the document.
Chapter 5 Broadcasting (Black & White only) f 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c Load your document. d You can add numbers to the broadcast in the following ways: (Fax). Press a or b to choose Broadcasting. Press OK.
Sending a Fax Canceling a Broadcast in progress a b Press Menu. c Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialed and the Broadcast job number. d Press OK. The LCD will ask you the following message: Cancel Job? Yes i Press 1 No i Press 2 e f g h Press a or b to choose Fax. Press OK. Press 1 to cancel the number being dialed. The LCD will then show the Broadcast job number. Press OK.
Chapter 5 Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses a suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c Press a or b to choose Contrast. (Fax). Press d or c to choose Auto, Light or Dark.
Sending a Fax Dual Access (Black & White only) Overseas Mode 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.
Chapter 5 Delayed Batch Transmission (Black & White only) Press b c Press a or b to choose Batch TX. d Press Stop/Exit. a b Press Menu. c Press a or b to choose Remaining Jobs. Press OK. Any waiting jobs appear on the LCD. d Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK. e Do one of the following: Press a or b to choose Fax. Press OK. To cancel, press 1 to choose Yes. If you want to cancel another job go to step d.
Sending a Fax Restoring all settings to the factory settings 5 Sending a fax at the end of a conversation You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. At the end of a conversation you can send a fax to the other party before you both hang up. a Press a b Press a or b to choose Factory Reset. Press OK. Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.
6 Receiving a Fax Receive modes Choose the correct Receive Mode The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Receiving a Fax To set the receive mode follow the instructions below: a b Press Menu. c d Press a or b to choose Receive Mode. e Press Stop/Exit. The LCD will show the current receive mode. Press a or b to choose Initial Setup. Press OK. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 43.) Faxes will be automatically received. Fax Only 6 Fax Only mode will automatically answer every call as a fax call.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 62 and Easy Receive on page 44.) a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d e f Press a or b to choose Fax. Press OK.
Chapter 6 Easy Receive If Easy Receive is On: 6 Memory Receive (Black & White only) 6 6 You can only use one Memory Receive operation at a time. The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest.
Receiving a Fax g Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. f Enter your cell phone or pager number followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 18005551234## g Do one of the following: IMPORTANT • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy.
Chapter 6 Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. 6 PC Fax Receive (Windows® only) 6 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically.
Receiving a Fax g g Press a or b to choose , or the PC you want to receive faxes. Press OK. h Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. • PC Fax Receive is not supported in the Mac OS. i Press Stop/Exit. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.
Chapter 6 Changing Memory Receive Operations 6 If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Fax? Yes i Press 1 No i Press 2 Print All Fax? Yes i Press 1 No i Press 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Receiving a Fax Receiving a fax at the end of a conversation 6 At the end of a conversation you can ask the other party to fax you information before you both hang up. a b c d 6 If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) on page 44.) Ask the other party to place the document in their machine and to press the Start or Send key.
Chapter 6 Remote Retrieval 6 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (--- ). a b Press Menu.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Chapter 6 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. c d 6 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a b Dial your fax number. When you hear two short beeps, press 9 6 2. c When you hear two short beeps, press 9 5 4.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers. Tone or Pulse (Canada only) b 7 Pick up the handset of an external telephone or press Hook. If you are at the extension telephone, you'll need to lift the handset during the F/T Ring and then press # 5 1 between the pseudo/double-rings.
Chapter 7 To avoid conflicts between your Brother machine and your voice mail service, do one of the following: Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line.
Telephone Services and External devices Do you have Voice Mail? If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems.
Chapter 7 Registering the Distinctive Ring pattern Very Important ! After you have set the Distinctive Ring feature to On, your Distinctive Ring number will receive faxes automatically. The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called. a b Press Menu.
Telephone Services and External devices Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).
Chapter 7 Connecting an external TAD (telephone answering device) • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.) 7 You may choose to connect an external answering device.
Telephone Services and External devices Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a b Plug the telephone line cord from the telephone wall jack into the jack labeled LINE. Remove the protective cap (1) from the jack labeled EXT, and then plug the telephone line cord from the external TAD into the EXT. jack.
Chapter 7 Special line considerations Roll over telephone lines 7 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available telephone line in a preset order. A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14).
Telephone Services and External devices Installing machine, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
Chapter 7 External and extension telephones Using external and extension telephones 7 7 Using extension telephones Connecting an external or extension telephone 7 You can connect a separate telephone to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine.
Telephone Services and External devices Using a non-Brother cordless external telephone Changing the remote codes 7 If your non-brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset.
8 Dialing and storing numbers How to Dial Manual dialing d 8 8 Press a or b to choose the number you want to dial. Press OK. 8 Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed Dial memory. a Speed Dialing a Press (Speed Dial).
Dialing and storing numbers Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialed from the control panel.
Chapter 8 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 57.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.
Dialing and storing numbers d Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 182.) To store the number without a name, press OK. e f Enter the fax or telephone number (up to 20 digits). Press OK. Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history. a Press Redial/Pause. You can also choose Outgoing Call by pressing (Fax).
Chapter 8 i Press a or b to choose Complete. Press OK. If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 57.) j Press Stop/Exit. a Press b You can change or delete a Speed Dial name or number that has already been stored. Press a or b to choose Caller ID hist. Press OK. Storing Speed Dial numbers from the Caller ID history (Fax).
Dialing and storing numbers f g If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel1: or Fax/Tel2:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). c Press a or b to choose GROUP1, GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK. d Press a or b to choose the two-digit Speed Dial location where you want to store the Group. Press OK.
Chapter 8 Changing a Group name a Press b 8 Deleting a Group 8 a Press Press a or b to choose Setup Groups. Press OK. b Press a or b to choose Setup Groups. Press OK. c Press a or b to choose the Group name you want to change. Press OK. c Press a or b to choose the Group you want to delete. Press OK. d Press a or b to choose Change Group Name. Press OK. d Press a or b to choose Delete. Press OK. Press 1 to confirm. Note e Press Stop/Exit. (Speed Dial).
Dialing and storing numbers Dialing Access codes and credit card numbers 8 Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
9 Printing Reports Fax reports Transmission Verification Report 9 There are several settings available for the Transmission Verification Report: On: Prints a report after every fax you send. On+Image: Prints a report after every fax you send. A portion of the fax’s first page appears on the report. Off: Prints a report only if your fax is unsuccessful due to a transmission error. Off is the default setting. Off+Image: Prints a report only if your fax is unsuccessful due to a transmission error.
Printing Reports e Press d or c to choose an interval. Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) If you choose Every 50 Faxes, go to step g. 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory.
Chapter 9 How to print a report a b Press Menu. Press a or b to choose Print Reports. Press OK. c Press a or b to choose the report you want. Press OK. d (Quick Dial only) Press a or b to choose Alphabetical Order or Numerical Order. Press OK. e f Press Black Start. 74 Press Stop/Exit.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 10 Polling receive lets you call another fax machine to receive a fax.
Chapter 10 Polled transmit (Black & White only) 10 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 38.) Setup for polled transmit a Press b c d Load your document. e Press a or b to choose any settings you want to change. Press OK.
Section III Copy Making copies III 78
11 Making copies How to copy 11 11 When the option you want is highlighted, press OK. Note Entering Copy mode 11 When you want to make a copy, press (Copy) to illuminate it in blue. • The default made is Fax. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 24.) • Book Copy, Watermark Copy and Ink Save Mode features are supported by technology from Reallusion, Inc.
Making copies Copy settings 11 You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 24.) If you have finished choosing settings, press Black Start or Color Start. a Press b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start.
Chapter 11 f Do one of the following: If you chose Enlarge or Reduce, press OK and press d or c to choose the enlargement or reduction ratio you want. Press OK. If you chose Custom(25-400%), press OK and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. If you chose 100% or Fit to Page, go to step g.
Making copies f If you do not want to change additional settings, press Black Start or Color Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. If you are using the scanner glass, go to step g. g After the machine scans the page, press 1 to scan the next page. h Place the next page on the scanner glass. Press OK. i Repeat steps g and h for each page of the layout.
Chapter 11 Sorting copies using the ADF 11 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Brightness a Press b c d e Load your document. f Adjusting Brightness and Contrast (Copy). 11 You can adjust the copy brightness to make copies darker or lighter. Enter the number of copies you want. a Press Press a or b to choose Stack/Sort. b c d e Load your document. f If you do not want to change additional settings, press Black Start or Color Start.
Making copies Ink Save Mode 11 f Ink Save Mode can help you save some ink. Your machine detects the edges of the image and prints the outline of the image. Note Watermark Copy, Book Copy and Page Layout are not available with Ink Save Mode. The amount of ink saved will vary depending on the document. Ink Save Mode: Off If you do not want to change any additional settings, press Black Start or Color Start.
Chapter 11 Paper Size 11 If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 4 × 6 in. (10 × 15 cm) paper. a Press b c d e Load your document. f (Copy). Enter the number of copies you want. Press a or b to choose Paper Size. Press d or c to choose Letter, Legal, A4, A5 or 4"x6". Press OK. Book Copy 11 Book copy corrects dark borders and skew when copying from the scanner glass.
Making copies Watermark Copy 11 You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. Press b c d Load your document. e f Press d or c to choose On. g Insert a media card or USB Flash memory drive. Press a or b to choose Media. Press a or b to choose Watermark Copy. Press OK. h Press OK and then press d or c to choose the data you want to use for the watermark.
Chapter 11 Using a scanned paper document as your watermark a Press b c Enter the number of copies you want. d e 11 (Copy). Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. Press a or b to choose Current Setting. Press OK. f Press a or b to choose Scan. Press OK, and place the page that you want to use for watermark on the scanner glass. g h Press Black Start or Color Start. i Press d or c to change the Transparency of the watermark. Press OK.
Making copies ‘Out of Memory’ message 11 If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Memory Receive. (See Turning off Memory Receive Operations on page 47.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 49.
Chapter 11 88
Section IV Direct Printing PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera IV 90 109
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 12 CompactFlash® Memory Stick™ Memory Stick PRO™ SD, SDHC xD-Picture Card™ 0.87 in. (22 mm) or less 12 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Please be aware of the following: Adapters are not included with the machine. Contact a third party supplier for adapters. This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity). IBM Microdrive™ is not compatible with the machine. (memory card users) CompactFlash® Type II is not supported.
Chapter 12 Getting started Photo Capture key lights: 12 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) Print Index Print Photos Enhance Photos Search by Date Print All Photos PHOTO View photos on the LCD and select the images you want to print.
Chapter 12 Print Index (Thumbnails) 12 d Do one of the following: Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive e Repeat step d until you have entered all the image numbers that you want to print. Note • You can enter multiple numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5. • You can enter up to 12 characters (including commas) for the image numbers you want to print.
Chapter 12 Enhance Skin-Tone 12 Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. a b c d Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a Press a or b to choose Enhance Photos.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Remove Red-Eye 12 f Press OK and change the print settings. (See page 101.) The machine detects eyes in your photos and will attempt to remove red-eye from your photo. If you do not want to change any settings, press Color Start to print. Note There are some cases when red-eye may not be removed. • When the face is too small in the image.
Chapter 12 Sepia 12 Search by Date You can convert the color of your photo to sepia. You can find your photos based on date. a Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). a Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Enhance Photos. Press OK. b Press a or b to choose Search by Date. Press OK. c Press d or c to choose your photo. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card or USB Flash memory drive. a b Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial pad. d Do one of the following: 12 Slide Show 12 You can view all your photos on the LCD using Slide Show.
Chapter 12 Trimming 12 You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will show Image Too Small. or Image Too Long. a Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). b Press a or b to choose Trimming. Press OK. c Press d or c to choose your photo. Press OK. d Adjust the red frame around your photo.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® print settings 12 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as the default.
Chapter 12 Print Quality a b c Press a or b to choose Print Quality. Press d or c to choose Normal or Photo. Press OK. 12 Paper options 12 Paper Type 12 a b Press a or b to choose Paper Type. c If you do not want to change additional settings, press Color Start to print. If you do not want to change additional settings, press Color Start to print. Press d or c to choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Adjusting Brightness, Contrast and Color Brightness a b Press a or b to choose Brightness. c If you do not want to change additional settings, press Color Start to print. Press a or b to choose Contrast. c If you do not want to change additional settings, press Color Start to print. You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 104.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d Entering Scan mode Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. After changing the last setting, press a or b to choose Set New Default. Press OK. Press Stop/Exit.
Chapter 12 How to scan to a memory card or USB Flash memory drive You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The factory setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see Quick Setup Guide.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Note Press Clear/Back to delete the current name. k Press Black Start or Color Start. Auto Crop 12 You can scan multiple documents placed on the scanner glass. An individual document can be previewed on the LCD before you save it. When you choose Auto Crop, the machine will scan each document and create separate files.
Chapter 12 Understanding the Error Messages IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or the data stored on them. How to set a new default Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®, you can easily identify and troubleshoot any problems. Hub is Unusable.
13 Printing photos from a camera Printing photos directly from a PictBridge camera 13 Setting your digital camera 13 13 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Settings Options Paper Size 4" × 6" Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Color Enhancement Off Print Date Off Printing Images 13 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a When your camera does not have any menu selections, these settings are also used. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
Printing photos from a camera DPOF printing 13 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 13 Printing Images 13 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.
Section V Software Software and Network features V 114
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 116 129 162 183 197
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50 °F and 95 °F (10 °C and 35 °C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) Use caution when installing or modifying telephone lines.
Safety and Legal When using your telephone equipment connected to this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: • DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. • Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover. Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the product Product Name: MFC-495CW comply with Part 15 of the FCC Rules.
LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Qualification Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® specifications for energy efficiency.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Microsoft, Windows, Windows Server and Internet Explore are registered trademarks of Microsoft Corporation in the United States and/or other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality. Check the print quality. (See Checking the print quality on page 156.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM and Paper Type on page 25.) Make sure that your ink cartridges are fresh.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions The machine prints dense lines on the page. Check Reverse Order in the Basic tab of the printer driver. The printouts are wrinkled. In the printer driver Advanced tab, click Color Settings, and uncheck B Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh. Make sure you are using Genuine Brother Innobella™ Ink. Cannot perform ‘page layout’ printing.
Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Troubleshooting and Routine Maintenance Receiving Faxes B Difficulty Suggestions Cannot receive a fax. Make sure your machine has a dial tone by pressing the Hook key. If you hear static or interference on your fax line, please contact your local telephone company. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine.
Receiving Faxes (continued) Difficulty Suggestions Cannot receive a fax. If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. (See Connecting an external TAD (telephone answering device) on page 58.) (continued) 1 Plug the telephone line cord directly from the wall telephone jack to your Brother machine’s LINE jack.
Troubleshooting and Routine Maintenance Sending Faxes (continued) Difficulty Suggestions Transmission Verification Report says ‘RESULT:NG’. There is probably temporary noise or static on the line. Try sending the fax again. If you send a PC FAX message and get ‘RESULT:NG’ on the Transmission Verification Report, your machine may be out of memory.
Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy key is illuminated. (See Entering Copy mode on page 78.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 22.) Vertical black lines or streaks appear in copies. Vertical black lines or streaks on copies are typically caused by dirt or correction fluid on the scanner. Clean the glass strip and scanner glass and the white bar and white plastic above them.
Troubleshooting and Routine Maintenance PhotoCapture Center® Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 B Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update using one of the following methods. Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site.
Network Difficulties Difficulty Suggestions Cannot print over the network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 73) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e Press Menu. Press a or b to choose Initial Setup. Press OK. B Telephone line interference B If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. Press Menu. Press a or b to choose Dial Tone.
Error and Maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the problem and shows a message. The most common error and maintenance messages are shown below. You can correct most errors and clear routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using Genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed correctly.
Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The Photo Bypass Tray is in the Photo printing position. Verify that the Photo Bypass Tray is in the Normal printing position. (See step d and the Important note in Loading photo paper on page 13.) The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start.
Error Message Cause Action Unable to Clean XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects and paper scraps from inside the machine. If the error message continues, see Transferring your faxes or Fax Journal report on page 146 before disconnecting the machine so you will not lose any important messages. Then, disconnect the machine from the power for several minutes and reconnect it. Unable to Init.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A broken device has been connected to the USB direct interface. Unplug the device from the USB direct interface, then press On/Off to turn the machine off and then on again. A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface.
Error animation B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again. You can press d, c or OK to pause the auto-animation and go back to step-bystep mode. If the LCD shows: Unable to Clean XX B a Press Stop/Exit to interrupt the error temporarily. b c Press Menu.
Troubleshooting and Routine Maintenance c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive (Windows® only) on page 46.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. Document jam Do one of the following: Document is jammed in the top of the ADF unit To exit and leave the faxes in the memory, press 2. Press Stop/Exit.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. a If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine. b Pull out the jammed paper (1) and press Stop/Exit. Pull the jammed document out to the left. Close the document cover. Press Stop/Exit.
Troubleshooting and Routine Maintenance d Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. f Lift the scanner cover (1) from the front side of the machine until it locks securely in the open position. Make sure that jammed paper is not left inside the machine.
IMPORTANT g • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. Lift the scanner cover to release the lock ( ). Gently push the scanner cover support down ( ) and close the scanner cover ( ) using both hands. 1 • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Hold down Stop/Exit until the print head moves to the middle.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. a B B Open the ink cartridge cover. If one or more of the ink cartridges have reached the end of their life, the LCD shows B&W Print Only or Cannot Print.
d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). f Gently push in the ink cartridge until it clicks, and then close the ink cartridge cover. g The machine will automatically reset the ink dot counter. 1 Note e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. a B Pull the paper tray (1) completely out of the machine. 1 • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin.
Cleaning the scanner a B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 3 Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid electrical shock. a Lift the scanner cover until it locks securely in the open position.
Troubleshooting and Routine Maintenance Cleaning the paper pick-up rollers a Pull the paper tray completely out of the machine. b Unplug the machine from the AC power outlet and open the Jam Clear Cover (1) at the back of the machine. Cleaning the print head B B To maintain good print quality, the machine will automatically clean the print head when needed. You can start the cleaning process manually if there is a print quality problem.
Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b Press Ink. c Press a or b to choose Print Quality. Press OK. d Press Color Start. The machine begins printing the Print Quality Check Sheet. Press a or b to choose Test Print. Press OK. e Check the quality of the four color blocks on the sheet.
Troubleshooting and Routine Maintenance Checking the print alignment B Checking the ink volume B You may need to adjust the print alignment after transporting the machine, or if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b Press Ink. a b Press Ink. c Press a or b to choose Alignment. Press OK. c Press Stop/Exit.
Machine Information Checking the serial number 3 All Settings B B Brother strongly recommends you use this operation when you dispose of the machine. You can see the machine’s serial number on the LCD. a b Press Menu. c Press a or b to choose Serial No. Press OK. d Note Press a or b to choose Machine Info. Press OK. Unplug the interface cable before you choose Network or All Settings. How to reset the machine Press Stop/Exit.
Troubleshooting and Routine Maintenance Packing and shipping the machine IMPORTANT B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit may not be covered by your warranty. • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). IMPORTANT It is important to allow the machine to ‘park’ the print head after a print job.
e Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine. f Unplug the machine from the AC power outlet. g Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected. h Lift the scanner cover ( ) to release the lock.
Troubleshooting and Routine Maintenance j Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. B Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine. k Close the carton and tape it shut.
C Menu and Features On-screen programming Mode and menu keys C Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Access each mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( C ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 24 Sets the type of paper in the paper tray. 25 Sets the size of the paper in the paper tray. 25 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup LCD Settings LCD Contrast Light Adjusts the contrast of the LCD. 28 You can adjust the brightness of the LCD backlight. 28 You can set how long the LCD backlight stays on after the last key press. 28 You can choose the wallpaper of the LCD. 28 You can choose how long the machine must be idle before it goes into sleep mode. 27 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Off* 44 (Continued) (Continued) You can set the machine to either forward fax messages, call your pager, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. Fax Forward Paging Fax Storage PC Fax Receive C If you choose Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print.
Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet — Auto* (Continued) (Continued) Chooses the Ethernet link mode. 100B-FD 100B-HD C 10B-FD 10B-HD WLAN MAC Address — — You can see your machine’s MAC address from the control panel. TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255].
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP APIPA On* (Continued) (Continued) (Continued) Automatically allocates the IP address from the link-local address range. Network I/F Off Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method. WPS w/PIN Code — — You can easily configure your wireless network settings using WPS with a PIN code.
Menu and Features Menu ( ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — 74 Help List — — Prints these lists and reports. Quick Dial — Alphabetical Order C Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 158 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Level1 Level2 Level3 Options Descriptions Page Initial Setup Reset Network — Resets the print server back to its factory default settings, such as the password and IP address information. 158 Speed Dial&Fax — Deletes all stored Speed Dial numbers and restores the Station ID, Quick Dial List, Transmission Verification Report and Fax Journal back to the factory default settings. All Settings — Resets all the machine’s settings back to the settings that were set at the factory.
Menu and Features Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 36 Changes the lightness or darkness of faxes you send. 36 You can dial by pressing only a few keys (and Start). 64 Fine C S.
Level1 Level2 Level3 Options Descriptions Page Polling RX — — On Sets up your machine to poll another fax machine. 75 If you are having difficulty sending faxes overseas, set this to On. 37 Adjust the scan area of the scanner glass to the size of the document. 33 Off* Overseas Mode — — On Off* Glass ScanSize — — Letter* A4 Set New Default — — — You can save your fax settings. 38 Factory Reset — — — You can restore all settings to the factory settings.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a black & white or a color document into your E-mail application. See Software User's Guide on the CD-ROM. Scan to Image — — — You can scan a color picture into your graphics application. Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a black & white or a color document into your computer.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for the next copy. 79 Normal* Best Enlarge/Reduce 100%* — — — 79 Enlarge — 104% EXEiLTR You can choose the enlargement ratio for the next copy. 79 You can choose the reduction ratio for the next copy.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Ink Save Mode — — On You can save some ink. 83 You can choose to stack or sort multiple copies. 82 — You can make N in 1 or Poster copies. 80 Corrects dark borders and skew when copying from the scanner glass. 84 You can place a logo or text into your document as a Watermark.
Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template — Text CONFIDENTIAL* Uses a template to place text into your document as a Watermark. 85 DRAFT COPY Position A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Color Red Orange Yellow Blue Green Purple Black* Apply — The factory settings are shown in Bold with an asterisk.
Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Media (Select image from media) Position A Places a logo or text into your document as a Watermark using an image from removable media. 85 B C C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency -2 -1 0* +1 +2 Scan (Set watermark document and press Start.
Photo Capture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings in the following table. You can preview your photos on the LCD. 93 Print Index — Layout Format 6 Images/Line* You can print a thumbnail page. 94 You can print an individual image. 94 You can adjust your photos with these settings.
Menu and Features Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 102 (Does not appear when DPOF Print is chosen.) Photo* Paper Type Plain Paper C — — Choose the paper type. 102 (When A4 or Letter is chosen) — Choose the paper and print size. 102 — — Adjusts the brightness. 103 — — Adjusts the contrast. 103 Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" 3"x 4" Letter A4 3.
Option1 Option2 Option3 True2Life On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 +2 +1 Descriptions Page Adjusts the hue of the white areas. 103 -1 -2 Sharpness +2 +1 Enhances the detail of the image. -1 -2 Color Density +2 +1 Adjusts the total amount of color in the image. -1 -2 Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Menu and Features Speed Dial ( ) Level1 Level2 Level3 Options Descriptions Page Search — — Alphabetical Order You can set up dial by pressing only a few keys (and Start). 64 Numerical Order C Set Speed Dial — — — You can set up Speed Dial numbers, so you can dial by pressing only a few keys (and Start). 66 Setup Groups — — — You can set up a Group number Broadcasting. 69 The factory settings are shown in Bold with an asterisk.
Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity D 40 MB LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption Off: Average 0.5 W Sleep Mode: Average 3.5 W Standby: Average 6 W Operating: Average 28 W Dimensions 14.8 in. (375 mm) 7.1 in. (180 mm) 15.4 in. (390 mm) 16.1 in. (410 mm) Weight 14.6 in. (370 mm) 18.0 in.
Print media Paper Input D Paper Tray Paper Type: Plain Paper, Inkjet Paper (coated paper), Glossy Photo Paper 1, Transparency 1 2 and Envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, Envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 5" × 7", Index Card and Postcard 3 Width: 3 7/8 in. (98 mm) - 8.5 in. (215.9 mm) Length: 5.8 in. (148 mm) - 14 in. (355.6 mm) For more details, see Paper weight, thickness and capacity on page 20. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33,600 bps Document Size D ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) (Letter) Printing Width 8.2 in.
1 Black & White only 2 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 3 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) D Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center® Compatible Media 1 D CompactFlash® (4 MB - 16 GB) (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®) Mac OS X 10.3.9 - 10.4.x - 10.5.
Specifications Printer Printer Driver D Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/ Windows Vista®/Windows Server® 2003 1/ Windows Server® 2003 x64 Edition 1/ Windows Server® 2008 1 driver supporting Brother Native Compression mode D Mac OS X 10.3.9 - 10.4.x - 10.5.x 2: Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 150 dpi (Black & White) Printing Width 8.
Interfaces D USB 1 2 Use a USB 2.0 interface cable that is no longer than 6 feet (2 m). LAN 3 Use an Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Windows® Operating System 1 Windows® 2000 Professional 5 Windows® XP Home 2 5 Windows® XP Professional 2 5 Supported PC Software Functions PC Interface Processor Minimum Speed Printing, USB, Intel® Pentium® II 10/100 PC Fax , or equivalent Scanning, Base-TX Removable (Ethernet), Wireless Disk 6 802.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Starter ink cartridges are in the box. The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. Starter cartridge yield is approx.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, and access photos from PhotoCapture Center® 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®/ Windows Server® 2003 3/Windows Server® 2003 x64 Edition 3/ Windows Server® 2008 3 D Mac OS X 10.3.9 - 10.4.x - 10.5.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router/access point and the machine, you can set up the wireless network and security settings. See the user’s guide for your wireless LAN router/access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.
Glossary Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Pulse (Canada only) A form of rotary dialing on a telephone line. Menu mode Programming mode for changing your machine's settings. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. OCR (optical character recognition) Real Time Transmission When memory is full, you can send faxes in real time.
Speed Dial A pre-programmed number for easy dialing. You must press (Speed Dial), the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution (B&W) 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialing ............71 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 21, 32 Answering machine (TAD) .......................58 connecting ............................................59 Apple Macintosh See Software User's Guide on the CD-ROM. Automatic fax receive ............................................40 Easy Receive .....................................44 B Broadcasting ............................................
D F Data Ident-A-Call .....................................54 Dialing a pause .................................................66 access codes and credit card numbers ................................................71 Caller ID history ....................................66 Groups ..................................................34 manual ..................................................64 Outgoing Call ........................................65 Speed Dial ............................................
overseas ............................................37 Real Time Transmission ....................37 Resolution ..........................................36 return to factory setting ......................39 set new default ...................................38 telephone line interference ..............139 Fax/Tel mode answering at extension telephones ..................................... 62, 63 Fax Receive Code ......................... 62, 63 Ring Delay ............................................
P Packing and shipping the machine ........159 Paging ......................................................45 Paper .............................................. 17, 184 capacity .................................................20 loading ............................................. 9, 11 loading envelopes and postcards .........11 loading photo paper ..............................13 printable area ........................................16 size ........................................................
R Receive Mode External TAD ........................................40 Fax Only ...............................................40 Fax/Tel ..................................................40 Manual ..................................................40 Redial/Pause ............................................65 Reducing copies ...................................................79 incoming faxes ......................................48 Remote Retrieval .....................................50 access code ......
V Voice Mail ................................................53 Volume, setting beeper ...................................................26 ring ........................................................26 speaker .................................................27 W Warranties ................................................. iii Canada .................................................. vi Notice-Disclaimer ................................... iii USA ........................................................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
