Quick Setup Guide Start Here MFC-5895CW Before you can use the machine, read this Quick Setup Guide for the correct setup and installation. WARNING Warnings tell you what to do to prevent possible personal injury. IMPORTANT DO NOT connect the USB cable yet (if you are using a USB cable).
a 2 b Load plain Letter/A4 paper Open the paper tray cover a. 1 Pull the paper tray a completely out of the machine. 1 c Note With both hands, gently press and slide the paper side guides a and then the paper length guide b to fit the paper size. Make sure that the triangular marks c on the paper side guides a and paper length guide b line up with the mark for the paper size you are using.
d e Fan the stack of paper well to avoid paper jams and misfeeds. h Slowly push the paper tray completely into the machine. Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. IMPORTANT Do not push the paper in too far. i While holding the paper tray in place, pull out the paper support a until it clicks, and then unfold the paper support flap b. 2 1 f g Gently adjust the paper side guides to the paper with both hands.
3 Connect the power cord and telephone line IMPORTANT Note If you are sharing one telephone line with an external telephone, connect it as shown below. Before you connect the external telephone, remove the protective cap a from the EXT. jack on the machine. DO NOT connect the USB cable yet (if you are using a USB cable). a 1 Connect the power cord. 2 1 b Connect the telephone line cord.
4 Install the ink cartridges e Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap a. WARNING If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. a Make sure that the power is turned on. The LCD shows: No Cartridge 1 Install Ink Black b Open the ink cartridge cover a.
h Gently push the ink cartridge until it clicks. After all the ink cartridges are installed close the ink cartridge cover. IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once. • DO NOT repeatedly insert and remove the cartridges.
a 5 d Check the print quality The LCD asks you if the print quality is OK for black and color. Press 1 (Yes) or 2 (No) on the dial pad. Black OK? When the preparation process has finished, the LCD shows this message Yes No . Set Paper and Press Start Press Press After pressing 1 (Yes) or 2 (No) for both black and color, the LCD shows: Start Cleaning? b Press Color Start. Yes No Check the quality of the four color blocks a on the sheet.
7 Choose the correct Receive Mode The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine. Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term "Distinctive Ring" but telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring.
8 Set the LCD contrast (If needed) d Date&Time Year:20 10 If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f MENU Press Menu. Press a or b to choose General Setup. Press OK. e Press a or b to choose LCD Settings. Press OK. OK Enter the two digits for the month on the dial pad, and then press OK. Date&Time Month: 03 Press a or b to choose LCD Contrast. Press d or c to choose Light, Med or Dark. Press OK.
f Set your station ID Note You should store your name and fax number to be printed on all fax pages that you send. a b Press a or b to choose Initial Setup. Press OK. Enter your fax number (up to 20 digits) on the dial pad, and then press OK. e Enter your name (up to 20 characters) using the dial pad, and then press OK. Note • See the following chart for entering your name. • If you need to enter a character that is on the same key as the last character, press c to move the cursor to the right.
12 Set tone or pulse dialing mode 13 Automatic Daylight Savings Time Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode. You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. a b a b c d e Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Tone/Pulse.
14 Send in the Product Registration and Test Sheet (USA only) You can also register your product online using the On-Line Registration link from the installation CD-ROM or visit http://www.brother.com/registration/. a b c d 12 Fill out the Product Registration and Test Sheet. Put the sheet face up in the ADF (Automatic Document Feeder) or face down on the scanner glass. Make sure (Fax) is illuminated in Blue. Enter the toll-free fax number: 1-877-268-9575. e Press Black Start.
15 Choose your connection type Windows®, go to page 14 Macintosh, go to page 18 Windows®, go to page 20 Macintosh, go to page 25 Windows® Macintosh Wired Network For Wired Network Windows® Macintosh USB For USB interface cable Wireless Network For Wireless Network Windows® and Macintosh, go to page 28 13
USB Windows® For USB interface users (Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista®/Windows® 7) 16 a Before you install Make sure that your computer is ON and you are logged on with Administrator rights. 17 a IMPORTANT Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. • DO NOT connect the USB cable yet.
USB c Click Install MFL-Pro Suite. Windows® e f The installation of ScanSoft™ PaperPort™ 11SE will automatically start and is followed by the installation of MFL-Pro Suite. When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. Note • If this screen appears, click OK and restart your computer. Choose Local Connection, and then click Next. The installation continues.
USB 18 Connect the USB cable Windows® c Carefully route the USB cable through the trench and out the back of the machine as shown below and connect the cable to your computer. IMPORTANT • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. • Connect the machine directly to your computer. a Lift the scanner cover until it locks securely into the open position. IMPORTANT Make sure that the cable does not restrict the cover from closing, or an error may occur.
USB f When the On-Line Registration screen is displayed, make your selection and follow the on-screen instructions. Once you have completed the registration process, close your web browser to return to this window. Then click Next. Windows® b Choose the firmware update setting and click OK. Note a Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights. Finish The installation is now complete.
USB Macintosh For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x) 16 a Before you install b Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights. Connect the USB cable to the USB socket marked with a symbol. You will find the USB socket inside the machine on the right as shown below. LAN USB IMPORTANT • For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/.
USB d Macintosh Lift the scanner cover to release the lock a. Gently push the scanner cover support down b and close the scanner cover c using both hands. e Choose the machine from the list, and then click OK. 1 2 3 f a b Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. Double-click the Start Here OSX icon to install. 19 Download and install Presto! PageManager When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2.
Wired Network Windows® For wired network interface users (Windows® 2000 Professional/XP/ XP Professional x64 Edition/ Windows Vista®/Windows® 7) 16 a Before you install Make sure that your computer is ON and you are logged on with Administrator rights. 17 a Connect the network cable Lift the scanner cover until it locks securely into the open position. IMPORTANT • If there are any programs running, close them.
Wired Network c Carefully route the network cable through the trench and out the back of the machine. Then, connect the cable to your network. Windows® 18 a Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language. Note If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.
Wired Network Note Windows® g Choose Wired Network Connection, and then click Next. • If this screen appears, click OK and restart your computer. • If the installation does not continue automatically, open the top menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFL-Pro Suite. • For Windows Vista® and Windows® 7, when the User Account Control screen appears, click Allow or Yes.
Wired Network Note Windows® i • If there is more than one machine connected to the network, choose your machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. The installation of the Brother drivers will automatically start. The installation screens appear one after another. IMPORTANT DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.
Wired Network 19 a Finish and restart Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights. Windows® 20 Install MFL-Pro Suite on additional computers (if needed) If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 18 on page 21. Also see step 16-a on page 20 before you install.
Wired Network Macintosh For wired network interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x) 16 a Before you install Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights. 17 a Connect the network cable Lift the scanner cover until it locks securely into the open position. IMPORTANT • For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/. • For Mac OS X 10.4.0 to 10.4.
Wired Network c Carefully route the network cable through the trench and out the back of the machine. Then, connect the cable to your network. Macintosh 18 a b Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. Double-click the Start Here OSX icon to install. IMPORTANT Make sure that the cable does not restrict the cover from closing, or an error may occur. c Note If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.
Wired Network Note • If your machine is not found over the network, confirm your network settings. • If this screen appears click OK. Enter a name for your Macintosh in Display Name up to 15 characters long and click OK. Go to f. The name you enter will appear on the machine’s LCD when you press the Scan key and choose a scan option. (For more information, see Network Scanning (For models with built-in network support) in the Software User’s Guide on the CD-ROM.
For Wireless Network Users For wireless network interface users 16 Before you begin First you must configure the wireless network settings of your machine to communicate with your network access point/router. After the machine is configured to communicate with your access point/router, computers on your network will have access to the machine. To use the machine from these computers, you will need to install the drivers and software.
For Wireless Network Users 17 Confirm your network environment (Infrastructure Mode) The following instructions will offer two methods for installing your Brother machine in a wireless network environment. Both methods are for infrastructure mode, using a wireless access point/router that uses DHCP to assign IP addresses. Choose a configuration method and proceed to the page indicated.
For Wireless Network Users Connecting the Brother machine to the wireless network IMPORTANT c You must have the wireless settings you wrote down for your network in step 17 on page 29 before you proceed. 18 a You can use the d and c keys to move the cursor left and right. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times.
For Wireless Network Users To install MFL-Pro Suite, continue to step 19.
For Wireless Network Users 18 a b c d Configure the wireless settings using the automatic wireless (onepush) method Confirm your wireless router or access point has the Wi-Fi Protected Setup™ or AOSS™ symbol as shown below. Place the Brother machine within range of a Wi-Fi Protected Setup™ or AOSS™ access point/router. The range may differ depending on your environment. Refer to the instructions provided with your access point/router.
For Wireless Network Users Wireless setup is now complete. To install MFL-Pro Suite, continue to step 19.
Wireless Network Windows® Install the drivers & software (Windows® 2000 Professional/XP/XP Professional x64 Edition/ Windows Vista®/Windows® 7) 19 a Before you install MFL-Pro Suite Make sure that your computer is ON and you are logged on with Administrator rights. 20 a IMPORTANT Install MFL-Pro Suite Put the supplied CD-ROM into your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.
Wireless Network Note g Windows® Choose Wireless Network Connection, and then click Next. • If this screen appears, click OK and restart your computer. • If the installation does not continue automatically, open the top menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFL-Pro Suite. h Click on Wireless settings checked and confirmed check box, and then click Next.
Wireless Network Note j The installation of the Brother drivers will automatically start. The installation screens appear one after another. • If there is more than one machine connected to the network, choose your machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Windows® IMPORTANT DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.
Wireless Network 21 a Finish and restart Click Finish to restart your computer. After restarting the computer, you must be logged on with Administrator rights. Windows® 22 Install MFL-Pro Suite on additional computers (if needed) If you want to use your machine with multiple computers on the network, install MFL-Pro Suite on each computer. Go to step 19 on page 34.
Wireless Network Macintosh Install the drivers & software (Mac OS X 10.4.11, 10.5.x, 10.6.x) 19 a Before you install e Please wait, it will take a few seconds for the software to install. After the installation, this window will appear. Choose your machine from the list, and then click OK. Make sure your machine is connected to the power and your Macintosh is ON. You must be logged on with Administrator rights.
Wireless Network 21 Macintosh Download and install Presto! PageManager When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager. a Click the Presto! PageManager icon to go to the Presto! PageManager download site, and follow the on-screen instructions.
Install Optional Applications 1 Install FaceFilter Studio supported by Reallusion, Inc FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement. 2 • The computer must be connected to the Internet. a b a b c To run FaceFilter Studio, go to Start/All Programs/Reallusion/ FaceFilter Studio on your computer.
Install Optional Applications 3 Windows® Install BookScan&Whiteboard Suite supported by Reallusion, Inc You can install BookScan&Whiteboard Suite. The BookScan Enhancer software can correct your scanned book images automatically. The Whiteboard Enhancer software cleans up and enhances text and images from photos taken of your whiteboard. (Internet access required.) IMPORTANT • The machine must be ON and connected to the computer. • The computer must be connected to the Internet.
For Network Users Repair network connection problems for Windows® users Network Connection Repair Tool You can use the Network Connection Repair Tool to fix the machine’s network settings to properly work on your network. How to use the Network Connection Repair Tool a b c d e Put the installation CD-ROM into your CD-ROM drive. Double-click the tools folder. Double-click the nettool folder. Double-click the BrotherNetTool.exe file. When this screen appears, follow the on-screen instructions.
For Network Users BRAdmin Light utility (For Windows® users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address. For more information on BRAdmin Light, visit us at http://solutions.brother.com/.
For Network Users BRAdmin Light utility (For Mac OS X users) BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address from a computer running Mac OS X 10.4.11, 10.5.x, 10.6.x. The BRAdmin Light software will be installed automatically when you install the printer driver.
For Network Users Restore the network settings to factory default To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below. a Make sure the machine is not operating, then disconnect all the cables from the machine (except the power cord). b c Press Menu. Press a or b to choose Network. Press OK. d Press a or b to choose Factory Reset. Press OK. e f g Press 1 to choose Yes. Press 1 to choose Yes.
Consumables Replacement consumables When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://www.brother.com/original/ or contact your local Brother re-seller.